freedom of information information managers workshop 1 st november 2007

Freedom of Freedom of InformationInformation

Information Managers WorkshopInformation Managers Workshop

11stst November 2007 November 2007

FormatFormat

Introductions & BackgroundIntroductions & Background Baseline AssessmentBaseline Assessment Action PlanAction Plan Your concernsYour concerns

Sequential approach Sequential approach

Baseline Assessment Baseline Assessment 14 Dec 0714 Dec 07

Model Action Plan Model Action Plan 14 Jan 0814 Jan 08

Information Manager JD Information Manager JD 29 Feb 0829 Feb 08

Electronic templates are available – from your CO/CEO, HOD or the FOI Electronic templates are available – from your CO/CEO, HOD or the FOI UnitUnit

Baseline AssessmentBaseline Assessment

Pg1. Cover the whole organisationPg1. Cover the whole organisation Q3. Records survey – Q3. Records survey – an examplean example Q4. Roles: Q4. Roles: Records Officer vs IMRecords Officer vs IM Q5. Proactive publicationQ5. Proactive publication

– Current website requirementsCurrent website requirements– Indicative publication schemeIndicative publication scheme– What does a reading room look like?What does a reading room look like?– ‘‘Hot topics’ – open forumHot topics’ – open forum

Q6. Special requirementsQ6. Special requirements– Open Forum on likely issues & procedural Open Forum on likely issues & procedural

responsesresponses Q7. IT briefQ7. IT brief

To explain: Identifying Special FOI To explain: Identifying Special FOI RequirementsRequirements Identify issues by: 14 Jan 08 Identify issues by: 14 Jan 08 Solve by: 30 June 08 Solve by: 30 June 08 FOI Unit advice FOI Unit advice availableavailable

IssueIssue

Administrative Records Administrative Records of the Courtsof the Courts

Police informationPolice information(except strategic & (except strategic &

intelligence)intelligence)

Medical RecordsMedical Records

Immigration RecordsImmigration RecordsCabinet documentsCabinet documentsProcurement Procurement

(commercially sensitive (commercially sensitive info)info)

HR RecordsHR Records

Cayman Brac adminCayman Brac admin

Lead organisationLead organisation

Judicial AdminJudicial Admin

PolicePolice

HHSHHSImmigrationImmigrationCabinet OfficeCabinet Office

Tenders CommitteeTenders Committee

PoCSPoCSDAPA&HDAPA&H

DateDate

Jan/FebJan/Feb

Jan/FebJan/Feb

Feb/MarFeb/MarFeb/MarFeb/MarFeb/MarFeb/Mar

Mar/AprMar/Apr

Mar/AprMar/AprMar/AprMar/Apr

Assist persons with disabilities DCFSDCFS By: 30/6/08By: 30/6/08

Action PlanAction Plan

Pg3. Strategic section - Pg3. Strategic section - Pooling of staff & equipmentPooling of staff & equipment Pg4. Staffing - Pg4. Staffing - Contingency planning for Contingency planning for

absences/overloadabsences/overload Pg5. Training - Pg5. Training - Customer facing staffCustomer facing staff Pg6. RM - Pg6. RM - 33rdrd party information party information Pg7. Systems - Pg7. Systems - Legislation with specific provisionsLegislation with specific provisions Pg8. BudgetingPg8. Budgeting

– Volume/complexity assessment. Suggest a per month Volume/complexity assessment. Suggest a per month basisbasis

– Specialised equipment Specialised equipment Pg11. ApprovalsPg11. Approvals

– Delegations: e.g. purchasing of servicesDelegations: e.g. purchasing of services– SLAs: e.g. for pooling of resourcesSLAs: e.g. for pooling of resources

Your concernsYour concerns

Thanks for attending Thanks for attending our first technical our first technical workshopworkshop

Next meeting date?Next meeting date?