freedom of information information managers workshop 1 st november 2007
TRANSCRIPT
Freedom of Freedom of InformationInformation
Information Managers WorkshopInformation Managers Workshop
11stst November 2007 November 2007
FormatFormat
Introductions & BackgroundIntroductions & Background Baseline AssessmentBaseline Assessment Action PlanAction Plan Your concernsYour concerns
Sequential approach Sequential approach
Baseline Assessment Baseline Assessment 14 Dec 0714 Dec 07
Model Action Plan Model Action Plan 14 Jan 0814 Jan 08
Information Manager JD Information Manager JD 29 Feb 0829 Feb 08
Electronic templates are available – from your CO/CEO, HOD or the FOI Electronic templates are available – from your CO/CEO, HOD or the FOI UnitUnit
Baseline AssessmentBaseline Assessment
Pg1. Cover the whole organisationPg1. Cover the whole organisation Q3. Records survey – Q3. Records survey – an examplean example Q4. Roles: Q4. Roles: Records Officer vs IMRecords Officer vs IM Q5. Proactive publicationQ5. Proactive publication
– Current website requirementsCurrent website requirements– Indicative publication schemeIndicative publication scheme– What does a reading room look like?What does a reading room look like?– ‘‘Hot topics’ – open forumHot topics’ – open forum
Q6. Special requirementsQ6. Special requirements– Open Forum on likely issues & procedural Open Forum on likely issues & procedural
responsesresponses Q7. IT briefQ7. IT brief
To explain: Identifying Special FOI To explain: Identifying Special FOI RequirementsRequirements Identify issues by: 14 Jan 08 Identify issues by: 14 Jan 08 Solve by: 30 June 08 Solve by: 30 June 08 FOI Unit advice FOI Unit advice availableavailable
IssueIssue
Administrative Records Administrative Records of the Courtsof the Courts
Police informationPolice information(except strategic & (except strategic &
intelligence)intelligence)
Medical RecordsMedical Records
Immigration RecordsImmigration RecordsCabinet documentsCabinet documentsProcurement Procurement
(commercially sensitive (commercially sensitive info)info)
HR RecordsHR Records
Cayman Brac adminCayman Brac admin
Lead organisationLead organisation
Judicial AdminJudicial Admin
PolicePolice
HHSHHSImmigrationImmigrationCabinet OfficeCabinet Office
Tenders CommitteeTenders Committee
PoCSPoCSDAPA&HDAPA&H
DateDate
Jan/FebJan/Feb
Jan/FebJan/Feb
Feb/MarFeb/MarFeb/MarFeb/MarFeb/MarFeb/Mar
Mar/AprMar/Apr
Mar/AprMar/AprMar/AprMar/Apr
Assist persons with disabilities DCFSDCFS By: 30/6/08By: 30/6/08
Action PlanAction Plan
Pg3. Strategic section - Pg3. Strategic section - Pooling of staff & equipmentPooling of staff & equipment Pg4. Staffing - Pg4. Staffing - Contingency planning for Contingency planning for
absences/overloadabsences/overload Pg5. Training - Pg5. Training - Customer facing staffCustomer facing staff Pg6. RM - Pg6. RM - 33rdrd party information party information Pg7. Systems - Pg7. Systems - Legislation with specific provisionsLegislation with specific provisions Pg8. BudgetingPg8. Budgeting
– Volume/complexity assessment. Suggest a per month Volume/complexity assessment. Suggest a per month basisbasis
– Specialised equipment Specialised equipment Pg11. ApprovalsPg11. Approvals
– Delegations: e.g. purchasing of servicesDelegations: e.g. purchasing of services– SLAs: e.g. for pooling of resourcesSLAs: e.g. for pooling of resources
Your concernsYour concerns
Thanks for attending Thanks for attending our first technical our first technical workshopworkshop
Next meeting date?Next meeting date?