fall 2011 space utilization presentation. definitions kamloops campus only courses: where, what and...

Fall 2011Space Utilization Presentation

Definitions

• Kamloops campus only• Courses: where, what and how long?• Enrolment in courses• Trades programs/building excluded• Facilities Inventory Systems database• Days of the week• Time of day

Some points to consider…

How well do we:

1) utilize our classroom space?

2) utilize the seats within those

classrooms?

Utilization Rates

Classroom UtilizationFall 2009 Fall 2010 Fall 2011 Target

8-hr Day: 73% 75% 73% 75%Evening: 25% 27% 29% 75%13-hr Day: 51% 55% 53% 75%

Seat UtilizationFall 2009 Fall 2010 Fall 2011 Target

8-hr Day: 62% 61% 64% 85%Evening: 59% 61% 56% 85%13-hr Day: 62% 61% 62% 85%

A closer look at Seat Utilization

Seat Utilization by Division

Division Enrolment Room CapacitySeat Utilization

Faculty of Arts

Faculty of Human, Soc & Ed Dev

Faculty of Law

Faculty of Science

School of Business & Economics

School of Nursing

School of Tourism

Student Services

Grand Total 62.3%

52.7%

52.7%

67.7%

65.1%

62.7%

60.3%

66.6%

59.4%

58,689

298

2,582

2,564

8,094

15,790

852

10,123

18,386

36,592

157

1,362

1,735

5,270

9,893

514

6,741

10,920

Divisional Seat Utilization

Target 85%

A closer look at Seat UtilizationSeat Utilization by Building: over 13-hr day

Animal Health TechnologyArts & Education Clock Tower House of LearningInternational Building Old Main Science

EnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom Capacity

528491

13,432

8,286

2,756

1,238 972741

10,505

6,265

25,484

16,354

4,832

3,217

93%

62%

45%

76%

60%

64%

67%

A closer look at Classroom Utilization Classroom Utilization Rate

Building Fall 2009 Fall 2010 Fall 20118-hour day AHT 55% 55% 63% Arts & Education 69% 72% 71% Clock Tower 83% 75% 68% International Building 71% 71% 74% Old Main 75% 78% 80% Science 77% 74% 74% House of Learning N/A N/A 32%Total 73% 75% 73%

Evenings AHT 4% 4% 8% Arts & Education 25% 27% 30% Clock Tower 12% 16% 28% International Building 27% 32% 38% Old Main 28% 28% 28% Science 17% 21% 24% House of Learning N/A N/A 4%Total 25% 27% 29%13-hour day AHT 35% 35% 42% Arts & Education 51% 54% 53% Clock Tower 55% 54% 52% International Building 52% 54% 59% Old Main 51% 57% 56% Science 54% 50% 51% House of Learning N/A N/A 20%Total 51% 55% 53%

A closer look at Arts & Education Building

Building Code Room Code Room Capacity..

0 20 40 60 80

Classroom Utilization Rate

Arts & Education 100 25104 45108 70162 70163 24164 40166 24208 45212 40260 40262 60263 40266 40268 24300 30304 36308 36362 50366 50 75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate

Classroom Utilization - 8 hr Day (8:30 am - 4:30 pm)

Building Code Room Code Room Capacity..

0 20 40 60

Classroom Utilization Rate

Arts & Education 100 25104 45108 70162 70163 24164 40208 45212 40260 40262 60263 40266 40300 30304 36308 36366 50 75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate

Classroom Utilization - Evening (4:30 pm - 9:30 pm)

Which sized classrooms are used

most frequently?

Classroom Size vs. Course Enrolment

Small < 30 Medium 30 - 49 Large 50+0

5

10

15

20

25

30

35

27%

38% 35%

Number of TRU Classrooms

57%33%

10%

Enrolment by Course Section Size

Small < 30 Medium 30-49 Large 50+

Fall 2009 Fall 2010 Fall 2011

Less than

TargetMet

TargetLess than

TargetMet

TargetLess than

TargetMet

Target

Small Classrooms ( < 30 seats) 56% 44% 55% 45% 52% 48%Medium Classroom (30-49 seats) 46% 54% 25% 75% 31% 69%Large Classrooms ( > 50 seats) 27% 73% 12% 88% 26% 74%

Number of Classrooms Meeting the 75% Target Rate

Classroom Size vs. Course Enrolment

Building Code Room Capacity.. Room Code

0% 20% 40% 60% 80% 100%

Seat Utilization Rate

Arts & EducationSmall < 30 100

163

166

268

Medium 30 - 49 104

164

208

212

260

263

266

300

304

308

Large 50+ 108

162

262

362

366 85% Target Rate85% Target Rate85% Target Rate

Seat Utilization for Arts & Education Building for the 13-hour DayDedicated

N

Y

Example: Arts & Education Building

Should TRU expand its class sizes?

• National Survey of Student Engagement (NSSE)– Student Faculty Interaction– Intimate Environment

• Canadian University Report (CUR)– Received A’s for the past 5 years– TRU’s Best Kept Secrets

Student Opinion on Small Class Sizes

Are classes scheduled evenly over the 5-day

week?

Weekly Schedule Classroom Utilization

Monday Tuesday Wednesday Thursday Friday

75% Target Rate

8-hour Day

Building Code

Animal Health Technology

Arts & Education

Clock Tower

House of Learning

International Building

Old Main

Science

What is the most popular class start

time?

Distribution of Course Start TimesNumber of courses that start during each hour of the day

Class Start Times

Start Time .. Monday Tuesday Wednesday Thursday Friday

8:30 AM

9:30 AM

10:30 AM

11:30 AM

12:30 PM

1:30 PM

2:30 PM

3:30 PM

4:30 PM

5:30 PM

6:30 PM

7:30 PM

8:30 PM

Grand Total 277001027

33293934423456

31501

1012121940333727432655

37201

1210221941394837493361

32913

1416142040303733402853

38014

138

231451364935483266

Class Start Times

8:30 AM9:30 AM10:30 AM11:30 AM12:30 PM1:30 PM2:30 PM3:30 PM4:30 PM5:30 PM6:30 PM7:30 PM8:30 PM

0

25

50

75

100

125

150

175

200

Frequency of Class Start Times

In which building is the majority of each

faculty’s classes scheduled?

Distribution of Courses by Building

Division Animal Health TechnologyArts & EducationClock TowerHouse of LearningInternational BuildingOld Main Science

Faculty of Arts

Faculty of Human, Soc & Ed Dev

Faculty of Law

Faculty of Science

School of Business & Economics

School of Nursing

School of Tourism

Student Services

9.7%

49.2%

5.8%

0.3%

81.3%

82.1%

65.8%

45.8%

38.1%

18.5%

61.4%

36.9%

18.8%

8.2%

51.2%

3.3%

11.2%

10.7%

0.7%

81.5%

1.5%

0.1%

2.0%

1.3%

17.9%

16.3%

2.4%

1.8%

20.1%

50.6%

5.6%

Distribution of Courses by Building

Given current space constraints, how

much room is there for growth at TRU?

Projection of FTE Growth

1 FTE = 15 seat hours per week

Available FTEs = Total Seat Hours Per Week Available 15 Seat Hours Per Week

• FTE growth calculations based on non-dedicated classrooms only• Time used by the Ad-Hoc bookings and Continuing Education bookings have been

taken into consideration when calculating FTE growth based on classroom utilization

• Ad-Hoc bookings are classroom bookings that are not regularly scheduled

Scenario 1: the 8-hour day

TRU could grow 1,790 FTEs without expanding current space

This number is based on the following assumptions:1. All non-dedicated classrooms reach at least a 75% utilization rate

301 FTEs

2. We reach 85% seat occupancy within booked classrooms1,489 FTEs

3. We achieve the above goals for the entire 8-hour day

Scenario 2: the 13-hour day

TRU could grow 3,379 FTEs without expanding current space

This number is based on the following assumptions:1. All non-dedicated classrooms reach at least a 75% utilization rate

1,599 FTEs

2. We reach 85% seat occupancy within booked classrooms1,780 FTEs

3. We achieve the above goals for the entire 13-hour day

Projection of FTE Growth

To actually be able to grow this many FTEs, the following must occur:1. TRU must increase the utilization of classrooms during the

evenings2. TRU must increase the utilization of classrooms on Fridays3. Close the gap between classroom size and course enrolment4. Consider a software assisted scheduling process that would

allow for optimization of instructional space

Proposed Policy Baseline

•26% of TRU’s courses that were scheduled in Fall 2011 meet the newly proposed scheduling policy

• Classes scheduled M/W/F lasting 1 hr• Classes scheduled T/Th lasting 1.5 hrs• Classes scheduled M-F after 2:30pm

lasting 3 hrs

Distribution of classes by department scheduled during peak times

(8:30am to 2:30pm)

Proposed Policy Baseline

0.0 0.2 0.4 0.6 0.8 1.0

Peak Time (8:30am to 2:30pm)

Counselling

Human Services

Mathematics and Statistics

Computing Science

Nursing

Tourism Management

Economics

EC, Elementary & Physical Ed

University & Employment Prep

English & Modern Languages

Social Work

Allied Health

Arch, Digi Art, Electron & Eng

Journalism, Comm & New Media

Philosophy, History & Politics

Management

Agricultural Related

Adventure Studies

Law

Sociology and Anthropology

English as Second or Add Lang

Natural Resource Sciences

Visual and Performing Arts

Psychology

Geography

Biological Sciences

Master of Business Administration

Physical Sciences

Cooperative & Career Education

Master of Science 0%

25%

48%

50%

50%

51%

54%

55%

56%

57%

60%

60%

60%

61%

62%

63%

65%

65%

66%

67%

67%

67%

68%

70%

74%

83%

85%

89%

100%

100%

75%

Thank You!

• Questions?• The full report is available upon request

Institutional Planning & Analysis:Stephanie WestendorpMatt KennedyDorys Crespin-Mueller