fall 2011 space utilization presentation. definitions kamloops campus only courses: where, what and...
TRANSCRIPT
Fall 2011Space Utilization Presentation
Definitions
• Kamloops campus only• Courses: where, what and how long?• Enrolment in courses• Trades programs/building excluded• Facilities Inventory Systems database• Days of the week• Time of day
Some points to consider…
How well do we:
1) utilize our classroom space?
2) utilize the seats within those
classrooms?
Utilization Rates
Classroom UtilizationFall 2009 Fall 2010 Fall 2011 Target
8-hr Day: 73% 75% 73% 75%Evening: 25% 27% 29% 75%13-hr Day: 51% 55% 53% 75%
Seat UtilizationFall 2009 Fall 2010 Fall 2011 Target
8-hr Day: 62% 61% 64% 85%Evening: 59% 61% 56% 85%13-hr Day: 62% 61% 62% 85%
A closer look at Seat Utilization
Seat Utilization by Division
Division Enrolment Room CapacitySeat Utilization
Faculty of Arts
Faculty of Human, Soc & Ed Dev
Faculty of Law
Faculty of Science
School of Business & Economics
School of Nursing
School of Tourism
Student Services
Grand Total 62.3%
52.7%
52.7%
67.7%
65.1%
62.7%
60.3%
66.6%
59.4%
58,689
298
2,582
2,564
8,094
15,790
852
10,123
18,386
36,592
157
1,362
1,735
5,270
9,893
514
6,741
10,920
Divisional Seat Utilization
Target 85%
A closer look at Seat UtilizationSeat Utilization by Building: over 13-hr day
Animal Health TechnologyArts & Education Clock Tower House of LearningInternational Building Old Main Science
EnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom CapacityEnrolmentRoom Capacity
528491
13,432
8,286
2,756
1,238 972741
10,505
6,265
25,484
16,354
4,832
3,217
93%
62%
45%
76%
60%
64%
67%
A closer look at Classroom Utilization Classroom Utilization Rate
Building Fall 2009 Fall 2010 Fall 20118-hour day AHT 55% 55% 63% Arts & Education 69% 72% 71% Clock Tower 83% 75% 68% International Building 71% 71% 74% Old Main 75% 78% 80% Science 77% 74% 74% House of Learning N/A N/A 32%Total 73% 75% 73%
Evenings AHT 4% 4% 8% Arts & Education 25% 27% 30% Clock Tower 12% 16% 28% International Building 27% 32% 38% Old Main 28% 28% 28% Science 17% 21% 24% House of Learning N/A N/A 4%Total 25% 27% 29%13-hour day AHT 35% 35% 42% Arts & Education 51% 54% 53% Clock Tower 55% 54% 52% International Building 52% 54% 59% Old Main 51% 57% 56% Science 54% 50% 51% House of Learning N/A N/A 20%Total 51% 55% 53%
A closer look at Arts & Education Building
Building Code Room Code Room Capacity..
0 20 40 60 80
Classroom Utilization Rate
Arts & Education 100 25104 45108 70162 70163 24164 40166 24208 45212 40260 40262 60263 40266 40268 24300 30304 36308 36362 50366 50 75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate
Classroom Utilization - 8 hr Day (8:30 am - 4:30 pm)
Building Code Room Code Room Capacity..
0 20 40 60
Classroom Utilization Rate
Arts & Education 100 25104 45108 70162 70163 24164 40208 45212 40260 40262 60263 40266 40300 30304 36308 36366 50 75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate75% Target Rate
Classroom Utilization - Evening (4:30 pm - 9:30 pm)
Which sized classrooms are used
most frequently?
Classroom Size vs. Course Enrolment
Small < 30 Medium 30 - 49 Large 50+0
5
10
15
20
25
30
35
27%
38% 35%
Number of TRU Classrooms
57%33%
10%
Enrolment by Course Section Size
Small < 30 Medium 30-49 Large 50+
Fall 2009 Fall 2010 Fall 2011
Less than
TargetMet
TargetLess than
TargetMet
TargetLess than
TargetMet
Target
Small Classrooms ( < 30 seats) 56% 44% 55% 45% 52% 48%Medium Classroom (30-49 seats) 46% 54% 25% 75% 31% 69%Large Classrooms ( > 50 seats) 27% 73% 12% 88% 26% 74%
Number of Classrooms Meeting the 75% Target Rate
Classroom Size vs. Course Enrolment
Building Code Room Capacity.. Room Code
0% 20% 40% 60% 80% 100%
Seat Utilization Rate
Arts & EducationSmall < 30 100
163
166
268
Medium 30 - 49 104
164
208
212
260
263
266
300
304
308
Large 50+ 108
162
262
362
366 85% Target Rate85% Target Rate85% Target Rate
Seat Utilization for Arts & Education Building for the 13-hour DayDedicated
N
Y
Example: Arts & Education Building
Should TRU expand its class sizes?
• National Survey of Student Engagement (NSSE)– Student Faculty Interaction– Intimate Environment
• Canadian University Report (CUR)– Received A’s for the past 5 years– TRU’s Best Kept Secrets
Student Opinion on Small Class Sizes
Are classes scheduled evenly over the 5-day
week?
Weekly Schedule Classroom Utilization
Monday Tuesday Wednesday Thursday Friday
75% Target Rate
8-hour Day
Building Code
Animal Health Technology
Arts & Education
Clock Tower
House of Learning
International Building
Old Main
Science
What is the most popular class start
time?
Distribution of Course Start TimesNumber of courses that start during each hour of the day
Class Start Times
Start Time .. Monday Tuesday Wednesday Thursday Friday
8:30 AM
9:30 AM
10:30 AM
11:30 AM
12:30 PM
1:30 PM
2:30 PM
3:30 PM
4:30 PM
5:30 PM
6:30 PM
7:30 PM
8:30 PM
Grand Total 277001027
33293934423456
31501
1012121940333727432655
37201
1210221941394837493361
32913
1416142040303733402853
38014
138
231451364935483266
Class Start Times
8:30 AM9:30 AM10:30 AM11:30 AM12:30 PM1:30 PM2:30 PM3:30 PM4:30 PM5:30 PM6:30 PM7:30 PM8:30 PM
0
25
50
75
100
125
150
175
200
Frequency of Class Start Times
In which building is the majority of each
faculty’s classes scheduled?
Distribution of Courses by Building
Division Animal Health TechnologyArts & EducationClock TowerHouse of LearningInternational BuildingOld Main Science
Faculty of Arts
Faculty of Human, Soc & Ed Dev
Faculty of Law
Faculty of Science
School of Business & Economics
School of Nursing
School of Tourism
Student Services
9.7%
49.2%
5.8%
0.3%
81.3%
82.1%
65.8%
45.8%
38.1%
18.5%
61.4%
36.9%
18.8%
8.2%
51.2%
3.3%
11.2%
10.7%
0.7%
81.5%
1.5%
0.1%
2.0%
1.3%
17.9%
16.3%
2.4%
1.8%
20.1%
50.6%
5.6%
Distribution of Courses by Building
Given current space constraints, how
much room is there for growth at TRU?
Projection of FTE Growth
1 FTE = 15 seat hours per week
Available FTEs = Total Seat Hours Per Week Available 15 Seat Hours Per Week
• FTE growth calculations based on non-dedicated classrooms only• Time used by the Ad-Hoc bookings and Continuing Education bookings have been
taken into consideration when calculating FTE growth based on classroom utilization
• Ad-Hoc bookings are classroom bookings that are not regularly scheduled
Scenario 1: the 8-hour day
TRU could grow 1,790 FTEs without expanding current space
This number is based on the following assumptions:1. All non-dedicated classrooms reach at least a 75% utilization rate
301 FTEs
2. We reach 85% seat occupancy within booked classrooms1,489 FTEs
3. We achieve the above goals for the entire 8-hour day
Scenario 2: the 13-hour day
TRU could grow 3,379 FTEs without expanding current space
This number is based on the following assumptions:1. All non-dedicated classrooms reach at least a 75% utilization rate
1,599 FTEs
2. We reach 85% seat occupancy within booked classrooms1,780 FTEs
3. We achieve the above goals for the entire 13-hour day
Projection of FTE Growth
To actually be able to grow this many FTEs, the following must occur:1. TRU must increase the utilization of classrooms during the
evenings2. TRU must increase the utilization of classrooms on Fridays3. Close the gap between classroom size and course enrolment4. Consider a software assisted scheduling process that would
allow for optimization of instructional space
Proposed Policy Baseline
•26% of TRU’s courses that were scheduled in Fall 2011 meet the newly proposed scheduling policy
• Classes scheduled M/W/F lasting 1 hr• Classes scheduled T/Th lasting 1.5 hrs• Classes scheduled M-F after 2:30pm
lasting 3 hrs
Distribution of classes by department scheduled during peak times
(8:30am to 2:30pm)
Proposed Policy Baseline
0.0 0.2 0.4 0.6 0.8 1.0
Peak Time (8:30am to 2:30pm)
Counselling
Human Services
Mathematics and Statistics
Computing Science
Nursing
Tourism Management
Economics
EC, Elementary & Physical Ed
University & Employment Prep
English & Modern Languages
Social Work
Allied Health
Arch, Digi Art, Electron & Eng
Journalism, Comm & New Media
Philosophy, History & Politics
Management
Agricultural Related
Adventure Studies
Law
Sociology and Anthropology
English as Second or Add Lang
Natural Resource Sciences
Visual and Performing Arts
Psychology
Geography
Biological Sciences
Master of Business Administration
Physical Sciences
Cooperative & Career Education
Master of Science 0%
25%
48%
50%
50%
51%
54%
55%
56%
57%
60%
60%
60%
61%
62%
63%
65%
65%
66%
67%
67%
67%
68%
70%
74%
83%
85%
89%
100%
100%
75%
Thank You!
• Questions?• The full report is available upon request
Institutional Planning & Analysis:Stephanie WestendorpMatt KennedyDorys Crespin-Mueller