export planning & dispatch

1 Export Planning & Despatch System

GHCL Limited -Information Technology

GHCL Limited -Information Technology

2

Agenda

System Simplification User Friendly system Integration of Data: reduce duplicate

entry Automation of Documentation Reduce IT Cost - SAP License & Other

cost

3

GHCL Limited -Information Technology

Standard SAP Vs IT Automation:

PPC updating all information.

Last minute info update. Complex screen of info

entry. SAP Skill user require. SAP User License require

at all stages.

Consent Department is updating info. (PPC, Mkt, Commercial, Prod, WH).

8 Stage wise info update, User friendly 12 screen. Less Skill user require. SAP User License

reduced.

Before Implemented After Implemented

Stage 1 to 8: Export Planning & Despatch System

Stage-1: • PPC Department.

Stage-2: • Commercial Department

Stage-3: • Production Floor

Stage-4:

• PPC Despatch Plan for Container booking

Stage-5:

• Commercial Dept. Container booking

Stage-6: •Carton Scanning Inward / Outward

Stage-7:

• Warehouse activity on container calling day

Stage-8:

• Export Documentation by Commercial Dept.

Main Menu:

Stage-1: PPC Department

– GHCL Marketing Team Book customer order.

– PPC Team create UPC (Universal Product Code), MM, BOM, Routing.

– Production Sales Order generate.

– Attach Customer PO, CutPlan, BVA, TRIM chart to Sales order

– Sales Order “Release-for-Production & Procurement” process.

– Part-A: Customer Info:

Customer Material Code

Customer Material Description

Customer SKU / PID

Price Sticker

PO Number

– Part-B

UPC Code for GHCL Material Code.

– Part-C: Packing Instruction

Carton Dimension, Pack Factor, Pack Group (Assorted / Individual)

– “Release SO-To-Commercial” (after completion of all above entries).

Stage-2: Commercial Department

1. e-mail to Marketing for Commercial related Data.

2. Update SO Commercial related data

3. SO Releasing by Commercial – on same screen of Point-1

Stage-3: Production Floor

oSKU wise weight update in SAPoNett WtoNett Net WtoGross Wt.

Stage-4: PPC Despatch Plan for Container Booking

Require input against Production Sales Ordero Planned Qtyo Stitching Location

oDispatch Plan packing list viewed by:o Production Floor

o Commercial

o Warehouse

Stage-5: Commercial Dept. Container booking

• Proforma Invoice Printing• Standard Packing List Printing• Container Booking

Stage-6: Carton Scanning Inward / Outward

Carton Inward / Outward Scanning in Inhouse Software (VB)

Clipboard / Text File

Stage-7: Warehouse activity on container calling day

• Load the container as per the PPC Despatch Plan-id:• Scan the Carton and generate outward-id• Pick scanned qty or input actual despatch qty in PPC

Despatched Planned-id• Execute atomized transaction:

• Despatch SO creation, Outbound-

Delivery, WH TO & PGI.

• Actual Packing List

Stage-8: Commercial Dept- Export Documentation

• Pre-Shipment Invoice Generation

• Excise Invoice Generation

• ARE1 Generation

• Post shipment & Release-to-accounting.

Technique used to simplify the System:

Batch Change: BAPI_GOODSMVT_CREATE

Sales order creation BAPI_SALESORDER_CREATEFROMDAT2.

Outbound Delivery creation: BDC for Delivery.

Warehouse Transfer Order creation & Confirmation: FM: ‘L_TO_CREATE_DN’.

PGI -- PGI BDC.

Excel file e-mailing to Marketing

Scanned data into Clipboard / Text File, read in SAP.

Textile Business Challenges:

- Discrete Manufacturing

- Make-to-Order: Each & Every Order / Buyers having different requirement.

- Information getting stage wise.

-One SO 3 container by Sea and last container by Air.

-Batch Number require for Delivery picking (Single Batch created, passed in SO-Delivery).

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