export planning & dispatch
DESCRIPTION
Export Planning & DispatchTRANSCRIPT
1 Export Planning & Despatch System
GHCL Limited -Information Technology
GHCL Limited -Information Technology
2
Agenda
System Simplification User Friendly system Integration of Data: reduce duplicate
entry Automation of Documentation Reduce IT Cost - SAP License & Other
cost
3
GHCL Limited -Information Technology
Standard SAP Vs IT Automation:
PPC updating all information.
Last minute info update. Complex screen of info
entry. SAP Skill user require. SAP User License require
at all stages.
Consent Department is updating info. (PPC, Mkt, Commercial, Prod, WH).
8 Stage wise info update, User friendly 12 screen. Less Skill user require. SAP User License
reduced.
Before Implemented After Implemented
Stage 1 to 8: Export Planning & Despatch System
Stage-1: • PPC Department.
Stage-2: • Commercial Department
Stage-3: • Production Floor
Stage-4:
• PPC Despatch Plan for Container booking
Stage-5:
• Commercial Dept. Container booking
Stage-6: •Carton Scanning Inward / Outward
Stage-7:
• Warehouse activity on container calling day
Stage-8:
• Export Documentation by Commercial Dept.
Main Menu:
Stage-1: PPC Department
– GHCL Marketing Team Book customer order.
– PPC Team create UPC (Universal Product Code), MM, BOM, Routing.
– Production Sales Order generate.
– Attach Customer PO, CutPlan, BVA, TRIM chart to Sales order
– Sales Order “Release-for-Production & Procurement” process.
– Part-A: Customer Info:
Customer Material Code
Customer Material Description
Customer SKU / PID
Price Sticker
PO Number
– Part-B
UPC Code for GHCL Material Code.
– Part-C: Packing Instruction
Carton Dimension, Pack Factor, Pack Group (Assorted / Individual)
– “Release SO-To-Commercial” (after completion of all above entries).
Stage-2: Commercial Department
1. e-mail to Marketing for Commercial related Data.
2. Update SO Commercial related data
3. SO Releasing by Commercial – on same screen of Point-1
Stage-3: Production Floor
oSKU wise weight update in SAPoNett WtoNett Net WtoGross Wt.
Stage-4: PPC Despatch Plan for Container Booking
Require input against Production Sales Ordero Planned Qtyo Stitching Location
oDispatch Plan packing list viewed by:o Production Floor
o Commercial
o Warehouse
Stage-5: Commercial Dept. Container booking
• Proforma Invoice Printing• Standard Packing List Printing• Container Booking
Stage-6: Carton Scanning Inward / Outward
Carton Inward / Outward Scanning in Inhouse Software (VB)
Clipboard / Text File
Stage-7: Warehouse activity on container calling day
• Load the container as per the PPC Despatch Plan-id:• Scan the Carton and generate outward-id• Pick scanned qty or input actual despatch qty in PPC
Despatched Planned-id• Execute atomized transaction:
• Despatch SO creation, Outbound-
Delivery, WH TO & PGI.
• Actual Packing List
Stage-8: Commercial Dept- Export Documentation
• Pre-Shipment Invoice Generation
• Excise Invoice Generation
• ARE1 Generation
• Post shipment & Release-to-accounting.
Technique used to simplify the System:
Batch Change: BAPI_GOODSMVT_CREATE
Sales order creation BAPI_SALESORDER_CREATEFROMDAT2.
Outbound Delivery creation: BDC for Delivery.
Warehouse Transfer Order creation & Confirmation: FM: ‘L_TO_CREATE_DN’.
PGI -- PGI BDC.
Excel file e-mailing to Marketing
Scanned data into Clipboard / Text File, read in SAP.
Textile Business Challenges:
- Discrete Manufacturing
- Make-to-Order: Each & Every Order / Buyers having different requirement.
- Information getting stage wise.
-One SO 3 container by Sea and last container by Air.
-Batch Number require for Delivery picking (Single Batch created, passed in SO-Delivery).
Thanks for View this PPT…