expert session sap simple finance expertum

How financials will run tomorrow

Experience Simple Finance

Philippe Despierre

May 7th, 2015

What do we want in 2015?

Ease of use

Modern look

Multiple devices

I want it now

Any point of viewGuided

Trusted figures

New insights

Simulation

No IT limitations

Real Time

The Simple Finance experience is a package bringing

you a completely new, integrated

finance experience

SPEED

EASE of USE

PROCESS SIMPLIFICATION

NEW INSIGHTS

What do we need?

A combination of

• A powerful engine: SAP HANA

• Simplified data model: SAP Simple Finance

• Intuitive, nice user interface: SAP FIORI

• Visualization tool: SAP Lumira

S/4HANA?

SAP HANA

SAP Business

Warehouse

powered

by SAP HANA

SAP Business

Suite

powered

by SAP HANA

SAP Simple

Finance

powered

by SAP HANA

Real-time analysis

Real-time reporting

Real-time business

OLAP and OLTP

together

SAP HANA Enterprise

Cloud for SAP Business

Suite on SAP HANA

In-memory

platform

Instant financial

insight

No aggregates

Single source of truth

Simplified data model

New user experience

Advanced processing

Choice of deployment

2011 20132012 2014 2015

Innovation through ‘Simple’ Finance

Real simplification of the underlying database structure

Removal of many aggregation and totals tables

Universal Journal Entry one document with FI and CO dimensions

Elimination of process steps

Single source of truth on all levels & angles

Optimisation of access, analysis & interpretation of figures through optimised

User Interface

the simplification platform

MSEG MARCMaster

Data

MSEG

NewBKPF COEP COBK BSEG BSIS BSIS BSIK BSET

COBK COEPLFC1 GLT0 GLT0 GLT0 COSP

MSTQH MSTEH

MSTBH

MSSQH MSSAHMSPRHMSLBH MSKUH

MSKAH

MKOLH

MCHBH

MARDH

MARCH

MSTQ MSTE

MSTB MSSQ MSSA

MSPR MSLB

MSKU MSKA MKOL

MCHBMKPF MARD

SAP Logistics with aggregates and indicesSAP Simple LogisticsSAP Finance with aggregates and indicesSAP Simple Finance

3 components

• SAP Acounting

• SAP Cash management

• Integrated Business Planning

SAP Accounting – now Simple

Convergence of FI and CO no more reconciliation

Single source of truth One source table with all dimensions

• Universal Journal Entry

Closing processes from batch to real-time

COPA – Account based

COPA – needed?

Characteristics

Value fields

Business Warehouse

SAP Accounting – now Simple²

Some new functionalities

• Refine cost-of-goods-sold postings

• Refine price difference postings from CO-PC

• Product Costing period end closing activities

• Other CO closing activities

• New Asset Accounting

SAP Accounting – now Simple³

Code changes to benefit from full power of HANA

Endless reporting possibilities

Optimized transactions through SAP Fiori tiles

Fasten your seatbelts

Demo P2P

Integration & Automation – Procure to Pay

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

ActualControlling

Purchasing

Finance

Treasury

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

ActualControlling

Purchasing

Finance

Treasury

Integration & Automation – Procure to Pay

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

Actual

Integration & Automation – Procure to Pay

Controlling

Purchasing

Finance

Treasury

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

Actual

Integration & Automation – Procure to Pay

Controlling

Purchasing

Finance

Treasury

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

Actual

Integration & Automation – Procure to Pay

Controlling

Purchasing

Finance

Treasury

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

Actual

Integration & Automation – Procure to Pay

Controlling

Purchasing

Finance

Treasury

Purchase

Order

Approve

P.O.

Commitment

General

Ledger

Posting

Approval

& Invoice Posting

(Subledger)

Payment Reconci-

liation

Bank

Statement

Processing

Cash

ForecastCash

Forecast

Cash

Position

Actual

Invoice ReceiptGoods

Receipt

Actual

Integration & Automation – Procure to Pay

Controlling

Purchasing

Finance

Treasury

App for Invoice and Goods Receipt Reconciliation, replacing 10 classic screens

Simplification of Processes, an example

1. GR/IR Clearing Account

2. G/L Account Line Item Display

3. Vendor Master Record Display

4. Purchase Order Display

5. FI Document Display

6. Material Display

7. Invoice Document Display

8. Manual table extraction to Excel

9. Manual Excel Pivot set-up

10. Reconciliation

De

mo

Simplified Processes: Reconciliation effort

Financial Close on SAP Simple Finance

Financial Close: Process Efficiency

The user interface: FIORI brings the Fun in Finance

Fun

Flashy

Financial

FIORI

• Intuitive new user interface

• Grouping of multiple transactions into 1 FIORI app creates insight & efficieny

• Combining analytical with transactional functionalities allow for faster decisions ànd

execution

FIORI

New apps for Simple Finance

• Examples

• Make manual postings to G/L accounts

• Assign postings to additional objects

such as cost centers, profit centers, and

orders

• Calculate taxes automatically

• Add attachments and enter notes to

explain the reason for a posting

The team

Casual user

It’s more than just speeding up processes — it’s making finance a true strategic partner to

the business

Financial insights

Business agilitySelf-service

Intuitive

Efficiency SimulationPlanning

Forecasting

KPIsVisual

Real-Time

DashboardingSingle Source of truth

“

Fasten your seatbelts

Demo Financial reporting

Expert user

• UniversalJournal:

benefit from connected data and additional reporting, dashboarding,

and modeling functionality

• Significant reduction in reconciliation efforts

• Real-time processes that eliminate bottlenecks during financial

close

• To-do list approach

• Improved transactions (HANA)

IT

• Simplification in system design

• Unified platform for processing & reporting

• Database reduction

• HANA database compression

-> lower TCO

Traditional DB on HANA S/4HANA

593 GB

118.6 GB

42.4 GB

The road to Simple Finance

Prerequisites

• ECC 6 with EhP7

• New G/L (!)

• SAP HANA database

• Financial Add-On

• SAP Fiori User Interface

Migration scenario

HANANew G/L

SFINUX

Lumira

Migration to SimpleFinance 2.0

• Non-disruptive

• Installation = migration!

• Any time (close period)

• Supported by migration guide and monitor

Free SAP migration coach

• Easy migration to S/4Hana

• Switching to HANA DB platform does not break connectivity to other systems

Customizing system prior

to migration

Migrating to new G/L

Plan& execute migration

steps

Migration: What about your unique code?

Reading: “yes” = replaced by views with the same name

Attributes added to the tables will need to be added in the views

Developments that write in old tables will no longer work

Custom developments that refer to Ztables will still work

Review custom built ABAP!

Licenses

• HANA runtime license

• SAP Simple Finance:

SAP Accounting: free of charge if you move from Suite on HANA to

S/4Hana before Q4/2015

Cash Management

Integrated Business Planning (BPC)

• FIORI: 0€

SimplificationSPEED

• No more reconciliation

• From Batch to real-time

• Performance increase

EASE OF USE

• New transactions

• FIORI: Optimized & simplified processes

SIMPLIFIED INFRASTRUCTURE

• Landscape simplification

• Reduced storage cost

NEW INSIGHTS

• Information availability, variable

granularity

• Single source of truth

www.expertum.net

Inspire by Experience.

Philippe Despierre

sr FI Consultant

+32 496 808 943

Philipppe.Despierre@expertum.net

Thanks for listening! Any questions?

Appendix

Upgrading to EHP 7: Scope & Effort Analyzer