[exercise name] mid-term planning conference [date] mid-term planning conference [date]

[Exercise Name][Exercise Name]

Mid-Term Planning Conference

[Date]

Mid-Term Planning Conference

[Date]

Welcome & IntroductionsWelcome & Introductions

[Date][Exercise Name]

AgendaAgenda

Welcome and Introductions IPC Review Exercise Objectives Exercise Design

Exercise Scenario Exercise Documentation

Exercise Evaluation Functional Areas Evaluators Exercise Evaluation Guides

Venue Site and Logistics Exercise Participants Exercise Timelines Review / Action Items Questions

[Date][Exercise Name]

Points of ContactPoints of Contact

Lead Exercise Planner

[Contact Info]

[Sponsor Agency] Exercise Manager

[Contact Info]

[Date][Exercise Name]

Today’s TasksToday’s Tasks

Confirm Exercise Goals and Objectives

Discuss Exercise Scenario

Confirm Exercise Planning Committee and Exercise Participants

Identify Evaluation Committee and Requirements

Review Draft Exercise Documents

Exercise Schedule and Logistics

[Date][Exercise Name]

Initial Planning Conference (IPC) Review

Initial Planning Conference (IPC) Review

[Date][Exercise Name]

Initial Planning Conference (IPC) ReviewInitial Planning Conference (IPC) Review

IPC Minutes

Design Objectives

Scenario

Participating Agencies

Action Items

Exercise Dates

[Date][Exercise Name]

Important Exercise Dates Important Exercise Dates

[Date] Final Planning Conference (FPC)

[Date] (Tentative) Tabletop Exercise (TTX)

[Date][Exercise Name]

Exercise ObjectivesExercise Objectives

[Date][Exercise Name]

Sample Exercise ObjectivesSample Exercise Objectives

1. Test Communications within [Jurisdiction]

2. Exercise local Community Emergency Management Plans

3. Evaluate the ability of local health officers to support each other simultaneously during a bio-terrorism event

4. Evaluate [Jurisdiction]’s ability to respond to a bio-terrorism event

[NOTE: The following are SAMPLE exercise objectives only. Objectives should be specifically catered to meet the needs and goals of your exercise]

Exercise Design

[Date][Exercise Name]

ScenarioScenario

Will the scenario accomplish the objectives for this exercise?

Does the scenario support program requirements program requirements?

What are the fundamental elements of the scenario? Date / Location / Time / Weather Threat / Hazard / Agent / Casualty Count

[Date][Exercise Name]

ScenarioScenario

What are the assumptions / artificialities of the scenario?

Will we play real world weather conditions? Will we use an artificial exercise date? Will we operate on compressed time or real time? Will we replicate real world or artificial distances

in the interest of time? Which agencies should participate notionally?

[Date][Exercise Name]

DocumentationDocumentation

Applicable SOPs and EOPs

Exercise Plan (EXPLAN)

Controller/Evaluator Handbook

After Action Report (AAR)

[Date][Exercise Name]

Exercise EvaluationExercise Evaluation

[Date][Exercise Name]

Exercise EvaluationExercise Evaluation

Review Evaluation Approach Functional Areas

Exercise Evaluation Guides (EEGs)

Evaluators Who will serve as evaluators? When will evaluator training be conducted?

[Date][Exercise Name]

Venue Siteand

Logistics

Venue Siteand

Logistics

[Date][Exercise Name]

Venue Site & LogisticsVenue Site & Logistics

What are the remaining logistical requirements?

Communication needs

Establish exercise venue

Identify participants and determine total numbers

Determine multi-media utilization

[Date][Exercise Name]

Exercise ParticipantsExercise Participants

[Date][Exercise Name]

Exercise ParticipantsExercise Participants

Who needs to participate in order to accomplish scenario objectives? EOCs, PIOs, RRTs, LE, Hospitals, EMS/First

Responders, Media, etc.

How do we foster participation?

How many participants can be included?

How many observers should we expect?

[Date][Exercise Name]

Exercise TimelineExercise Timeline

[Insert Exercise Timelines

and Schedules]

[Date][Exercise Name]

ReviewReview

[Date][Exercise Name]

Review / Action ItemsReview / Action Items

Create and Distribute MPC Minutes.

Adapt Draft Scenario based on exercise planning team comments.

Refine exercise objectives, assumptions and constraints.

Finalize Exercise Plan for review by FPC.

Incorporate exercise planning team observations and suggestions for improvement.

QuestionsQuestions