[exercise name] mid-term planning conference [date] mid-term planning conference [date]
Post on 21-Dec-2015
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[Exercise Name][Exercise Name]
Mid-Term Planning Conference
[Date]
Mid-Term Planning Conference
[Date]
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Welcome & IntroductionsWelcome & Introductions
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[Date][Exercise Name]
AgendaAgenda
Welcome and Introductions IPC Review Exercise Objectives Exercise Design
Exercise Scenario Exercise Documentation
Exercise Evaluation Functional Areas Evaluators Exercise Evaluation Guides
Venue Site and Logistics Exercise Participants Exercise Timelines Review / Action Items Questions
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[Date][Exercise Name]
Points of ContactPoints of Contact
Lead Exercise Planner
[Contact Info]
[Sponsor Agency] Exercise Manager
[Contact Info]
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[Date][Exercise Name]
Today’s TasksToday’s Tasks
Confirm Exercise Goals and Objectives
Discuss Exercise Scenario
Confirm Exercise Planning Committee and Exercise Participants
Identify Evaluation Committee and Requirements
Review Draft Exercise Documents
Exercise Schedule and Logistics
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[Date][Exercise Name]
Initial Planning Conference (IPC) Review
Initial Planning Conference (IPC) Review
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[Date][Exercise Name]
Initial Planning Conference (IPC) ReviewInitial Planning Conference (IPC) Review
IPC Minutes
Design Objectives
Scenario
Participating Agencies
Action Items
Exercise Dates
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[Date][Exercise Name]
Important Exercise Dates Important Exercise Dates
[Date] Final Planning Conference (FPC)
[Date] (Tentative) Tabletop Exercise (TTX)
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[Date][Exercise Name]
Exercise ObjectivesExercise Objectives
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[Date][Exercise Name]
Sample Exercise ObjectivesSample Exercise Objectives
1. Test Communications within [Jurisdiction]
2. Exercise local Community Emergency Management Plans
3. Evaluate the ability of local health officers to support each other simultaneously during a bio-terrorism event
4. Evaluate [Jurisdiction]’s ability to respond to a bio-terrorism event
[NOTE: The following are SAMPLE exercise objectives only. Objectives should be specifically catered to meet the needs and goals of your exercise]
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Exercise Design
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[Date][Exercise Name]
ScenarioScenario
Will the scenario accomplish the objectives for this exercise?
Does the scenario support program requirements program requirements?
What are the fundamental elements of the scenario? Date / Location / Time / Weather Threat / Hazard / Agent / Casualty Count
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[Date][Exercise Name]
ScenarioScenario
What are the assumptions / artificialities of the scenario?
Will we play real world weather conditions? Will we use an artificial exercise date? Will we operate on compressed time or real time? Will we replicate real world or artificial distances
in the interest of time? Which agencies should participate notionally?
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[Date][Exercise Name]
DocumentationDocumentation
Applicable SOPs and EOPs
Exercise Plan (EXPLAN)
Controller/Evaluator Handbook
After Action Report (AAR)
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[Date][Exercise Name]
Exercise EvaluationExercise Evaluation
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[Date][Exercise Name]
Exercise EvaluationExercise Evaluation
Review Evaluation Approach Functional Areas
Exercise Evaluation Guides (EEGs)
Evaluators Who will serve as evaluators? When will evaluator training be conducted?
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[Date][Exercise Name]
Venue Siteand
Logistics
Venue Siteand
Logistics
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[Date][Exercise Name]
Venue Site & LogisticsVenue Site & Logistics
What are the remaining logistical requirements?
Communication needs
Establish exercise venue
Identify participants and determine total numbers
Determine multi-media utilization
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[Date][Exercise Name]
Exercise ParticipantsExercise Participants
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[Date][Exercise Name]
Exercise ParticipantsExercise Participants
Who needs to participate in order to accomplish scenario objectives? EOCs, PIOs, RRTs, LE, Hospitals, EMS/First
Responders, Media, etc.
How do we foster participation?
How many participants can be included?
How many observers should we expect?
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[Date][Exercise Name]
Exercise TimelineExercise Timeline
[Insert Exercise Timelines
and Schedules]
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[Date][Exercise Name]
ReviewReview
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[Date][Exercise Name]
Review / Action ItemsReview / Action Items
Create and Distribute MPC Minutes.
Adapt Draft Scenario based on exercise planning team comments.
Refine exercise objectives, assumptions and constraints.
Finalize Exercise Plan for review by FPC.
Incorporate exercise planning team observations and suggestions for improvement.
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QuestionsQuestions