encana driving safety program · outlines protocols and procedures for encana’s ... driving...

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DRIVER DISTRACTION ■ prohibits the use of cell phones (both hand-held

and hands-free; both work and personal) and other electronic devices while driving a company vehicle or a personal/rental vehicle on company business

■ establishes requirements for two-way radios, programming/adjusting GPS devices and satellite radios and other driver distractions

SAFE VEHICLE OPERATIONS ■ provides requirements and expectations for:

— backing and parking

— breakdowns and emergency stops

— vehicle safety equipment

— other safety requirements (towing, firearms, housekeeping, load securement)

■ requires seat belts/shoulder straps be worn by the driver and all passengers in any company vehicle or personal/rental vehicle on company business at all times it is being driven

■ Provides and promotes a smoke-free work environment to all staff and visitors. Smoking in a company vehicle is prohibited at all times.

PROGRAM OVERVIEW AND KEY ELEMENTS

IN-VEHICLE MONITORING SYSTEM ■ outlines protocols and procedures for Encana’s

In-Vehicle Monitoring Systems to promote driving safety

■ requires IVMS equipment and devices remain plugged in and functioning in company vehicles at all times

■ requires employees and supervisors to review scorecards and driving performance

DRIVE SAFE TEAM ■ outlines the roles and responsibilities of Encana’s

Drive Safe Team

■ sets expectations for the Drive Safe Team to promote driving safety and improve driving performance by providing enterprise support, analysis, resources, communications and recommendations

DRIVING SAFETY TRAINING ■ establishes requirements for the type and frequency

of driving safety training as a function of both driver type and vehicle use

ENCANA DRIVING SAFETY PROGRAMWhat you need to know

encana.com

ROAD JOURNEY MANAGEMENT ■ requires employees and supervisors to

question the need for the journey and plan non-routine journeys to mitigate hazards introduced while driving

■ considers road and weather conditions, emergency callout protocol, fatigue, nighttime driving, etc.

■ provides the guide, forms and checklists for employees to execute journey management

DRIVER QUALIFICATION & AUTHORIZATION

■ requires that drivers be employees and age 18 or older with a valid driver’s license in good standing to operate a motor vehicle on behalf of the company

■ requires that employees authorize the company to obtain and pass a Driver License Record or Motor Vehicle Records (MVR) check upon hire and periodically thereafter

DRIVER COMMITMENT ■ requires that all company drivers commit

to the Driving Safety Practice sign off/commitment form biannually as part of the policy commitment

FLEET MANAGEMENT ■ includes Encana’s Vehicle Usage Practice which

outlines expectations of employees when using rental, personal, company-assigned or pool vehicles for company business

■ provides guidance to drivers and supervisors on the procurement, maintenance, insurance, registration, general use, fleet management vendor reporting requirements (incidents and damage) and disposal procedures for all Encana fleet vehicles

■ defines and prohibits unauthorized use of a company-assigned vehicle

COMMERCIAL MOTOR VEHICLE REGULATORY COMPLIANCE REQUIREMENTS

■ contains the practices, procedures and forms used to comply with Federal Motor Carrier Safety Act (FMCSA) requirements in the U.S. and the National Safety Code in Canada

■ establishes criteria for FMCSA compliance in the U.S. for those employees driving a commercial motor vehicle or a vehicle with trailer having a Combined Gross Vehicle Weight Rating over 10,000 pounds

MOTOR VEHICLE INCIDENT REPORTING ■ provides the procedures and forms for reporting a

Motor Vehicle Incident (MVI) using the Glove Box Vehicle Accident Reporting Kit in the U.S. or the Collision Reporting Kit in Canada

■ requires all MVI’s involving a company vehicle to be reported immediately to the employee’s supervisor, safety coordinator, fleet vendor and Encana’s Incident Management System (IMS)

■ requires all traffic violations, tickets or citations received by company-assigned vehicle drivers be reported immediately to the employee’s supervisor

■ sets the expectation that employees may be subject to post-incident alcohol and drug testing

DRIVER FITNESS AND ALERTNESS ■ requires adherence to Encana’s Alcohol & Drug

Policy and Fitness for Work Practice

■ sets an expectation that employees disclose (to their supervisor or Human Resources) any physical/medical condition or prescription medication that may impair an employee’s ability to operate a vehicle safely while on company business

■ requires vision screening (U.S.) or Periodic Health Assessments (CAN) every two years for fleet drivers

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6 Circle of safety