effective communication with power point presentations steve lanigan

Effective Communication with

Power Point PresentationsSteve Lanigan

Effective Communication with

Power Point Presentations

Make slides easy to read.

Using color and graphics.

Respect your audience.

Make Text Big This is comic sans MS 8

This is comic sans MS 12

This is comic sans MS 20

This is comic sans MS 28

This is comic sans MS 32

This is comic sans MS 44

This is comic sans MS 54

Minimum size !

Make it easy to read

Sans serif

Comic Sans MS

Arial

Tahoma

Franklin Gothic

Serif

Times

Palatino

Make it easy to read

ALL CAPITAL LETTERS ARE DIFFICULT TO READ.

Upper and lower case letters are easier to read.

Italics are difficult to read on screen.

Normal or bold fonts are clearer.

Underlines are difficult to read.

Use colors for emphasis.

Make it easy to read

Using color 1 in 12 males (8%) and 1 in 200 females

(0.5%) is red-green color blind.

Difficult (or impossible) to distinguish between certain colors.

BLUE vs. VIOLET RED vs. ORANGE

People will fail to see some objects.

Dark red or magenta symbols and thin lines over black or dark blue backgrounds

Just say “no” to red!

Don’t rely solely on using color to differentiate between data on a graph.

Use patterns and tones to tell your story.

“Xerox test”

Using color

Place logos on the first page.

Using graphics

Use as a tool to get youraudiences attention.

Christchurch Dunedin Wellington

January 11,532,234 14,123,654 3,034,564

February 1,078,456 12,345,567 16,128,234

March 17,234,778 6,567,123 16,034,786

April 16,098,897 10,870,954 7,940,096

May 8,036,897 10,345,394 14,856,456

June 16,184,345 678,095 4,123,656

July 8,890,345 15,347,934 18,885,786

August 8,674,234 18,107,110 17,230,095

September 4,032,045 18,923,239 9,950,498

October 2,608,096 9,945,890 5,596,096

November 5,864,034 478,023 6,678,125

December 12,234,123 9,532,111 3,045,654

Use graphics to simplify complex data or concepts

Christchurch Dunedin Wellington

January 11,532,234 14,123,654 3,034,564

February 1,078,456 12,345,567 16,128,234

March 17,234,778 6,567,123 16,034,786

April 16,098,897 10,870,954 7,940,096

May 8,036,897 10,345,394 14,856,456

June 16,184,345 678,095 4,123,656

July 8,890,345 15,347,934 18,885,786

August 8,674,234 18,107,110 17,230,095

September 4,032,045 18,923,239 9,950,498

October 2,608,096 9,945,890 5,596,096

November 5,864,034 478,023 6,678,125

December 12,234,123 9,532,111 3,045,654

Too detailed !

Falling Leaves in Millions

Falling Leaves in Millions

In 106 Christchurch Dunedin Wellington

January 11 14 3

February 1 12 16

March 17 6 16

April 16 10 7

May 8 10 14

June 16 0 4

July 8 15 18

August 8 18 17

September 4 18 9

October 2 9 5

November 5 0 6

December 12 9 3

Much Simpler

Graphing the data shows patterns

0

5

10

15

20

25

30

35

40

45

50

January February March April May June July August September October November December

Wellington

Dunedin

Christchurch

Too detailed !

Falling Leaves

0

10

20

30

40

50

January March May July September November

WellingtonDunedinChristchurch

Better

Falling Leaves

0

10

20

30

40

50

January March May July September November

WellingtonDunedinChristchurchWellington

Dunedin

Christchurch

PNAMP Side by Side Protocol TestFunded Participants

Aquatic-Riparian Effectiveness Monitoring ProgramCalifornia Fish and GameEPA Environ. Monitoring and Assessment ProgramOregon Department of Fish and WildlifePacFish/Infish Biological Opinion Monitoring ProgramWashington Department of EcologyUS Forest Service Region 6 Stream Survey ProgramUpper Columbia basin Monitoring GroupUS Rocky Mt Research Station (establish “truth”)

Side-by-Side Protocol Test

$$ =

CA F&G

People pictures

Photos should direct

viewers eye to the text.

Critter photos

should also direct

attention to the text.

Before you start talking….

Video tape your presentation.

Ask a colleague for a critique.

How we see ourselves

How others see us

???

Before you start talking

Know how to start and stop

F5 key will start a presentation

3 ways to advance/retreat slides

The “B” key

Be prepared for poor lighting.

Scope out your room & audience ahead of time.

dark on light light on dark

Before you start talking

Presentation basics Start with the lights on –

“connect” with your audience.

Talk to your audience, not to the screen.

Use a microphone when it’s available.

Use your time wisely Sometimes a slide, by necessity, will have a

lot of text on it.

However, your audience can read text much faster than you can read it out loud to them.

By the time you read this bullet to them, they are done reading the entire slide.

Now you’re wasting their time.

Let your audience read the slides, while you paraphrase and expand on the written text.

All figures/text should be readable and understandable

Never use slides you have to apologize for.

?

All figures/text should be readable and

understandable

Never use slides you have to

apologize for!

Presentation

Critique

• Were lights on at

beginning?

• Were all slides easy to

read and understand?

• Any slides/points that

were confusing?

• Was the use of graphics

effective? If not, how

could I improve them?

• Could you hear me ok?

• Are there any speech

patterns, like you know,

that I should be aware of?

Fisheries vol 30 no

5

Pg 34-38

AcknowledgementsThanks to Bruce McCammon, Jeff

Uebel, & Brett Roper for slides and feedback

And thanks to you for thinking about how to improve your PowerPoint presentations!