edep – department of environmental protection update on new features of edep and more….....

eDEP – Department of Environmental Protection

Update on new features of eDEP and more…..

Speaker: Tom Skinner02/07/2006

Project Goals One-stop shopping Submit on-line Pay on-line (limited submittals) View status Improve workflow Satisfy Business request for online

submittals Build flexible system to meet different

needs

Project Background Feb 2002 – Vendor selected Dec 16th, 2002 – System went live Releases every month, sometimes

twice a month 7,000+ users 45,000 electronic submission to

date

Project Deliverables Easy Registration (10 minutes) Online submission Upload data files Composite Printing ePAY Permanent record available online Secure Site

+’s for Regulated Community Quicker turn-around Pre-filled fields (easier) Validation for online submission Save work in process Check Status on Web Email Confirmations

+’s for DEP Less time on data entry, more time

on Environmental work More accurate data Less storage of paper Improve Business Process Reduce Administrative Review Easier access to data (for DEP only)

Major Project Challenges Signatures (multiple, notary,

stamps) Federal Forms (can’t change them) Coordination with ePay A&A – managing secure

Usernames and Passwords. Attachments I.e. Engineering Plans

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Demo of New User Was 3-6 week process to get UN/PW Redesigned – now 10-20 minutes Create your own UN/PW Create your NICKNAME - used for

sharing your submittal(s) Sign-up for a Proof (if needed) Go directly to your HP Start filing

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New User Button

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New User Form: Requirements

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New User – You Name

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New User – Required Fields

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New User – Your Company

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New User – Create UN/PW

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Nick Name Help

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New User – Terms, Conditions

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Terms and Conditions

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New User – Agree T&C

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New User – Step 2

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New User – Proof Instructions

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Proof of Identity Form

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New User – Go to HP

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MY Home Page

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Demo of Filing Start New (selecting your form) Associate a Company 3 or 4 Step process Features of filing Pre-filled Core Information ePayment (credit card) Signature Confirmation

My Homepage

Demolition Request

Steps

PDF File – Blank

Fill out form

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Validation

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Signature Step

Signature

New Step – Payment (#3)

Payment with Credit Card

Payment Confirmation

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Summary

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Demo of Get Copy to Save/Print Feature requested from User

Groups Save or Print all related forms at

once Some AQ forms can be in the 100’s Batch job (do other work) Run as many times as you like

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Save/Print from HP

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Save/Print from Current Submittal

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Save/Print Step 1

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Save/Print Processing

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Save/Print Step 2

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Save/Print file ready on HP

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Save/Print Results

Demo of GIS in eDEP forms Location using GIS Services X/Y coordinates captured Ortho Photo’s used More and more forms are adding

this feature in Earth.Google.com uses our Photo’s

(MassGIS)

Request GIS – Orange Button

GIS Instructions Part 1

GIS Instructions Part 2

Aerial Shot – with Address

Agawam ‘C’ Building

X/Y coordinates filled in

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Demo of Sharing Share with a colleague(s)

Levels of sharing (View, Sign, etc.) Timeframe

Multiple Signatures Share submittal by submittal Share with Admin priv’s (from

A&A)

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Share Button

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Share Screen

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Share Add

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Share Nickname, Role, Date

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Share List

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Demo of Bulk Upload for DW Accepts delimited data from LIMS Upload multiple reports Review results in spreadsheet

format

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Bulk Upload link

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Bulk Instructions

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Bulk Data Upload

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Bulk Data Upload

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Bulk Processing

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Bulk Error Report

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Bulk Transactions

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Demo of My Profile Change your password Manage your personal information Request additional proofs Manage your Organization

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My Profile

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Change My Password

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Update My account Info

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Add/Update Proof of Identity

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Manage My Organization

What’s available today 20 submittals on-line for Industrial

and Waste Management Reporting including:

Asbestos – our biggest filer ERP Hazardous Waste Transporter Vehicle

Identification Device (VID) TURA HW21 – Class A Recycling

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Available today - Cont. All major Waste Site Cleanup (21E)

submittals on-line 16 Transmittals and two permits. Cover 120 certifications

Available today – Cont. 22 submittals for Wetlands and

Drinking Water including: Groundwater DMR’s Wetlands Order of Condition N NOI’s DW Reports

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Available today – Cont. Hazardous Waste Manifests are

scanned. Highest volume form in DEP 1200/day Online retrieval available to DEP staff

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Growth and Stats

Upcoming work HW VID – Launched 12/12/05 WQTS forms – 16 reports now online

(15,000) Air Quality – Launched 01/23/06 (6,000) Recycling/Composting – Launched 01/03/06 BWSC 105,106, 108, 119 – Ready 2/15/06 Continue to enhance and address bugs of

existing forms

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On the Horizon Dental Amalgam – 04/17/2006 TURA – 04/17/2006 ERP – 06/30/2006 EMORS – TBD Restricted Emissions – TBD Change of Ownership – TBD SSO - TBD

Wrap-up eDEP is replacing high-volume paper

submittals. Committed to enhancing eDEP from

users suggestions Communicate to groups who can use it Thanks for coming! Questions and Answers Tom.Skinner@state.ma.us