eDEP – Department of Environmental Protection

Update on new features of eDEP and more…..

Speaker: Tom Skinner02/07/2006

Project Goals One-stop shopping Submit on-line Pay on-line (limited submittals) View status Improve workflow Satisfy Business request for online

submittals Build flexible system to meet different

needs

Project Background Feb 2002 – Vendor selected Dec 16th, 2002 – System went live Releases every month, sometimes

twice a month 7,000+ users 45,000 electronic submission to

date

Project Deliverables Easy Registration (10 minutes) Online submission Upload data files Composite Printing ePAY Permanent record available online Secure Site

+’s for Regulated Community Quicker turn-around Pre-filled fields (easier) Validation for online submission Save work in process Check Status on Web Email Confirmations

+’s for DEP Less time on data entry, more time

on Environmental work More accurate data Less storage of paper Improve Business Process Reduce Administrative Review Easier access to data (for DEP only)

Major Project Challenges Signatures (multiple, notary,

stamps) Federal Forms (can’t change them) Coordination with ePay A&A – managing secure

Usernames and Passwords. Attachments I.e. Engineering Plans

8

Demo of New User Was 3-6 week process to get UN/PW Redesigned – now 10-20 minutes Create your own UN/PW Create your NICKNAME - used for

sharing your submittal(s) Sign-up for a Proof (if needed) Go directly to your HP Start filing

9

New User Button

10

New User Form: Requirements

11

New User – You Name

12

New User – Required Fields

13

New User – Your Company

14

New User – Create UN/PW

15

Nick Name Help

16

New User – Terms, Conditions

17

Terms and Conditions

18

New User – Agree T&C

19

New User – Step 2

20

New User – Proof Instructions

21

Proof of Identity Form

22

New User – Go to HP

23

MY Home Page

24

Demo of Filing Start New (selecting your form) Associate a Company 3 or 4 Step process Features of filing Pre-filled Core Information ePayment (credit card) Signature Confirmation

My Homepage

Demolition Request

Steps

PDF File – Blank

Fill out form

30

Validation

31

Signature Step

Signature

New Step – Payment (#3)

Payment with Credit Card

Payment Confirmation

36

Summary

37

Demo of Get Copy to Save/Print Feature requested from User

Groups Save or Print all related forms at

once Some AQ forms can be in the 100’s Batch job (do other work) Run as many times as you like

38

Save/Print from HP

39

Save/Print from Current Submittal

40

Save/Print Step 1

41

Save/Print Processing

42

Save/Print Step 2

43

Save/Print file ready on HP

44

Save/Print Results

Demo of GIS in eDEP forms Location using GIS Services X/Y coordinates captured Ortho Photo’s used More and more forms are adding

this feature in Earth.Google.com uses our Photo’s

(MassGIS)

Request GIS – Orange Button

GIS Instructions Part 1

GIS Instructions Part 2

Aerial Shot – with Address

Agawam ‘C’ Building

X/Y coordinates filled in

52

Demo of Sharing Share with a colleague(s)

Levels of sharing (View, Sign, etc.) Timeframe

Multiple Signatures Share submittal by submittal Share with Admin priv’s (from

A&A)

53

Share Button

54

Share Screen

55

Share Add

56

Share Nickname, Role, Date

57

Share List

58

Demo of Bulk Upload for DW Accepts delimited data from LIMS Upload multiple reports Review results in spreadsheet

format

59

Bulk Upload link

60

Bulk Instructions

61

Bulk Data Upload

62

Bulk Data Upload

63

Bulk Processing

64

Bulk Error Report

65

Bulk Transactions

66

Demo of My Profile Change your password Manage your personal information Request additional proofs Manage your Organization

67

My Profile

68

Change My Password

69

Update My account Info

70

Add/Update Proof of Identity

71

Manage My Organization

What’s available today 20 submittals on-line for Industrial

and Waste Management Reporting including:

Asbestos – our biggest filer ERP Hazardous Waste Transporter Vehicle

Identification Device (VID) TURA HW21 – Class A Recycling

73

Available today - Cont. All major Waste Site Cleanup (21E)

submittals on-line 16 Transmittals and two permits. Cover 120 certifications

Available today – Cont. 22 submittals for Wetlands and

Drinking Water including: Groundwater DMR’s Wetlands Order of Condition N NOI’s DW Reports

75

Available today – Cont. Hazardous Waste Manifests are

scanned. Highest volume form in DEP 1200/day Online retrieval available to DEP staff

76

Growth and Stats

Upcoming work HW VID – Launched 12/12/05 WQTS forms – 16 reports now online

(15,000) Air Quality – Launched 01/23/06 (6,000) Recycling/Composting – Launched 01/03/06 BWSC 105,106, 108, 119 – Ready 2/15/06 Continue to enhance and address bugs of

existing forms

78

On the Horizon Dental Amalgam – 04/17/2006 TURA – 04/17/2006 ERP – 06/30/2006 EMORS – TBD Restricted Emissions – TBD Change of Ownership – TBD SSO - TBD

Wrap-up eDEP is replacing high-volume paper

submittals. Committed to enhancing eDEP from

users suggestions Communicate to groups who can use it Thanks for coming! Questions and Answers Tom.Skinner@state.ma.us