david redman, director facilities and administrative services division december 11, 2012 1 hq...

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David Redman, Director Facilities and Administrative Services Division

December 11, 2012

HQ Renovation All HandsRelocation From Floor 4 to 5

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Welcome— David Redman, Director, Facilities and Administrative Services Division

HQ Relocation Reminders

Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Agenda

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Budget Management and Systems Support Joyce Smith, Sandra Reid

Headquarters Operations Sally Relyea, Michele O’Connell

Human Capital Management Lorraine Burroughs

Human Resources Management Division Walita Winslow-Wilkins, Janette Black, Tracey Carter

Organization POCs

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Information Technology and Communications Sharon Washington, Mike Barrett

Mission Support Directorate Mary Dunn

Office of Internal Controls Deborah Bloxon

Union Office Pam Barnes

Organization POCs

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Saturday, January 19th – Wednesday, January 23rd, 4th Floor move to the 5th Floor

No move activity Sunday, January 20th – Monday January 21st Moving materials will be delivered two weeks prior to move

Crates/labels will be provided on Thursday, January 3rd Cardboard boxes have been delivered to organizations for early packing

Organization Cabinets File and Supply Cabinets

Completely emptied Securely tape key to top of cabinet Paxton label must be applied

Move Information

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File pedestals File pedestals do not have to be emptied and will be moved by Paxton

movers Paxton label must be applied Key kept by employee

Overhead Cabinets Completely emptied Key left in overhead lock

Employees MUST be packed & ready to move by 5:00 pm Friday, January 18th

Human Capital Management, Mission Support Directorate, Headquarters Operations

Move Information

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Tuesday, January 22nd Budget Management, Human Resources, Information Technology,

Office of Internal Controls, Union Office Go to locations

Chief Health and Medical Office, Strategic Infrastructure, Chief Information Officer

ITCD will pack computer equipment at 5:00 pm the day before the move

Friday, January 18th Human Capital Management, Mission Support Directorate, HQ Operations

Move Information

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Tuesday, January 22nd Budget Management and Systems Support, Human Resources,

Information Technology and Communications, Office of Internal Controls Go to locations – Chief Health and Medical, Chief Information Officer,

Strategic Infrastructure Facilities will update workstation/office numbers for individuals

related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Move Information

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Office keys Employees will return keys to the POC in the provided key envelope and

complete key issue request card Key envelope (office keys used on 4th floor)

Must be turned into the locksmith the day before the organization telework day

Key request cards for office keys used on the 5th floor swing space must be turned into the locksmith by Friday, January 4th (or sooner)

Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, January 28th.

Move Information

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Move Guide Provided to POCs in Move Kit

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Delivery of moving crates Thursday, January 3rd

Individual packing beginning Thursday, January 3rd (or sooner)

Vending/Ice Machine removed Tuesday, January 15th

Employees Packed by 5:00 pm Friday, January 18th

Human Capital Management, Mission Support Directorate, HQ Operations

Tuesday, January 22nd Budget Management, Human Resources, Information Technology,

Office of Internal Controls, Union Office Go to locations

Chief Health and Medical Office, Strategic Infrastructure, Chief Information Officer

Key Dates

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ITCD Equipment Packing (beginning at 5:00 pm) Friday, January 18th Human Capital Management, HQ Operations, Mission

Support Directorate Tuesday, January 22nd Budget Management, Human Resources, information

Technology, Office of Internal Controls (Go to locations) Chief Health and Medical Officer, Chief Information Officer, Strategic Infrastructure,

Union Office

Organization Telework Day: Tuesday, January 22nd - Wednesday, January 23rd January 22nd Human Capital Mgmt, HQ Operations, Mission

Support Directorate January 23rd Budget Mgmt., Human Resources, Information

Technology, Office of Internal Controls, Union Office

Key Dates

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Go to locations Closed January 23rd Chief Health and Medical, Chief Information Officer,

Strategic Infrastructure

Office Moves: Tuesday, January 22nd – Wednesday, January 23rd January 22nd Human Capital Management, HQ Operations, Mission

Support Directorate January 23rd Budget Management, Human Resources, Information

Technology, Office of Internal Controls, Union OfficeGo to locations Chief Health and Medical, Chief Information Officer,

Strategic Infrastructure

Report to the 5th floor space: Wednesday, January 23rd – Thursday, January 24th January 23rd Human Capital Management, HQ Operations, Mission

Support Directorate

Key Dates

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Report to the 5th floor space (continued): January 24th Budget Management, Human Resources, Information

Technology, Office of Internal Controls, Union Office

January 25th (Go to locations) Chief Health and Medical, Chief Information Officer, Strategic Infrastructure

Employees return to the 4th Floor April 3, 2013

Key Dates

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5th Floor Internal Swing Space

Blue: Budget Management and Systems Support Yellow: Human Capital ManagementPink: Human Resources ManagementOrange: Information Technology and CommunicationsPurple: Office of Internal Controls Green: Mission Directorate Red: Headquarters Operations

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New Galley Areas 3 per floor (West, Center, East)

Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area

HQ Renovation Update

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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy

& Atmosphere Prerequisite 2

HQ Renovation Update

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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system

GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals

HQ Renovation Update

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Typical Floor Layout

Typical Floor Layout

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Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

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LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors Goal is Silver

Requires a partnership between landlord and NASA

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LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the

productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC

beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change ManagementSpace Modification Requirements

Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and

Data Systems Reengineering of Existing Life Safety Systems

HVAC system cannot be modified as easily Additional VAV boxes may need to be installed

Development of Construction Documents District of Columbia Permitting Application Review and

Approval Process

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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

Verify your evacuation routes and staging area, regardless of where you are in the building.

If an alarm sounds listen, then act quickly

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Evacuation Procedures If you need assistance evacuating, report to the galley area on

whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

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Evacuation Staging Areas

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Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal

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Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

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Next Steps Continued POC meetings with renovation team for Pack and move to the 5th floor Targeted All Hands for occupants returning to the

renovated 4th floor Four weeks prior to leaving the 5th floor

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Project Manager Brian Smith: brian.s.scott-1@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Move Coordinators Malicha Day: malicha.a.day@nasa.gov Spencer Parker: spencer.t.parker@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

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Questions