david redman, director facilities and administrative services division december 11, 2012 1 hq...
TRANSCRIPT
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David Redman, Director Facilities and Administrative Services Division
December 11, 2012
HQ Renovation All HandsRelocation From Floor 4 to 5
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Welcome— David Redman, Director, Facilities and Administrative Services Division
HQ Relocation Reminders
Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Agenda
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Budget Management and Systems Support Joyce Smith, Sandra Reid
Headquarters Operations Sally Relyea, Michele O’Connell
Human Capital Management Lorraine Burroughs
Human Resources Management Division Walita Winslow-Wilkins, Janette Black, Tracey Carter
Organization POCs
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Information Technology and Communications Sharon Washington, Mike Barrett
Mission Support Directorate Mary Dunn
Office of Internal Controls Deborah Bloxon
Union Office Pam Barnes
Organization POCs
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Saturday, January 19th – Wednesday, January 23rd, 4th Floor move to the 5th Floor
No move activity Sunday, January 20th – Monday January 21st Moving materials will be delivered two weeks prior to move
Crates/labels will be provided on Thursday, January 3rd Cardboard boxes have been delivered to organizations for early packing
Organization Cabinets File and Supply Cabinets
Completely emptied Securely tape key to top of cabinet Paxton label must be applied
Move Information
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File pedestals File pedestals do not have to be emptied and will be moved by Paxton
movers Paxton label must be applied Key kept by employee
Overhead Cabinets Completely emptied Key left in overhead lock
Employees MUST be packed & ready to move by 5:00 pm Friday, January 18th
Human Capital Management, Mission Support Directorate, Headquarters Operations
Move Information
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Tuesday, January 22nd Budget Management, Human Resources, Information Technology,
Office of Internal Controls, Union Office Go to locations
Chief Health and Medical Office, Strategic Infrastructure, Chief Information Officer
ITCD will pack computer equipment at 5:00 pm the day before the move
Friday, January 18th Human Capital Management, Mission Support Directorate, HQ Operations
Move Information
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Tuesday, January 22nd Budget Management and Systems Support, Human Resources,
Information Technology and Communications, Office of Internal Controls Go to locations – Chief Health and Medical, Chief Information Officer,
Strategic Infrastructure Facilities will update workstation/office numbers for individuals
related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Move Information
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Office keys Employees will return keys to the POC in the provided key envelope and
complete key issue request card Key envelope (office keys used on 4th floor)
Must be turned into the locksmith the day before the organization telework day
Key request cards for office keys used on the 5th floor swing space must be turned into the locksmith by Friday, January 4th (or sooner)
Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, January 28th.
Move Information
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Move Guide Provided to POCs in Move Kit
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Delivery of moving crates Thursday, January 3rd
Individual packing beginning Thursday, January 3rd (or sooner)
Vending/Ice Machine removed Tuesday, January 15th
Employees Packed by 5:00 pm Friday, January 18th
Human Capital Management, Mission Support Directorate, HQ Operations
Tuesday, January 22nd Budget Management, Human Resources, Information Technology,
Office of Internal Controls, Union Office Go to locations
Chief Health and Medical Office, Strategic Infrastructure, Chief Information Officer
Key Dates
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ITCD Equipment Packing (beginning at 5:00 pm) Friday, January 18th Human Capital Management, HQ Operations, Mission
Support Directorate Tuesday, January 22nd Budget Management, Human Resources, information
Technology, Office of Internal Controls (Go to locations) Chief Health and Medical Officer, Chief Information Officer, Strategic Infrastructure,
Union Office
Organization Telework Day: Tuesday, January 22nd - Wednesday, January 23rd January 22nd Human Capital Mgmt, HQ Operations, Mission
Support Directorate January 23rd Budget Mgmt., Human Resources, Information
Technology, Office of Internal Controls, Union Office
Key Dates
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Go to locations Closed January 23rd Chief Health and Medical, Chief Information Officer,
Strategic Infrastructure
Office Moves: Tuesday, January 22nd – Wednesday, January 23rd January 22nd Human Capital Management, HQ Operations, Mission
Support Directorate January 23rd Budget Management, Human Resources, Information
Technology, Office of Internal Controls, Union OfficeGo to locations Chief Health and Medical, Chief Information Officer,
Strategic Infrastructure
Report to the 5th floor space: Wednesday, January 23rd – Thursday, January 24th January 23rd Human Capital Management, HQ Operations, Mission
Support Directorate
Key Dates
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Report to the 5th floor space (continued): January 24th Budget Management, Human Resources, Information
Technology, Office of Internal Controls, Union Office
January 25th (Go to locations) Chief Health and Medical, Chief Information Officer, Strategic Infrastructure
Employees return to the 4th Floor April 3, 2013
Key Dates
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5th Floor Internal Swing Space
Blue: Budget Management and Systems Support Yellow: Human Capital ManagementPink: Human Resources ManagementOrange: Information Technology and CommunicationsPurple: Office of Internal Controls Green: Mission Directorate Red: Headquarters Operations
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New Galley Areas 3 per floor (West, Center, East)
Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area
HQ Renovation Update
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy
& Atmosphere Prerequisite 2
HQ Renovation Update
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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system
GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals
HQ Renovation Update
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Typical Floor Layout
Typical Floor Layout
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors Goal is Silver
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the
productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC
beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
Change ManagementSpace Modification Requirements
Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and
Data Systems Reengineering of Existing Life Safety Systems
HVAC system cannot be modified as easily Additional VAV boxes may need to be installed
Development of Construction Documents District of Columbia Permitting Application Review and
Approval Process
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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Verify your evacuation routes and staging area, regardless of where you are in the building.
If an alarm sounds listen, then act quickly
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Evacuation Procedures If you need assistance evacuating, report to the galley area on
whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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Evacuation Staging Areas
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Next Steps Continued POC meetings with renovation team for Pack and move to the 5th floor Targeted All Hands for occupants returning to the
renovated 4th floor Four weeks prior to leaving the 5th floor
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Project Manager Brian Smith: [email protected]
Assistant Project Manager John Ferri: [email protected]
Move Coordinators Malicha Day: [email protected] Spencer Parker: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Questions