d2l eportfolio learner guide...d2l eportfolio settings ..... 7 enable notifications in d2l...
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D2L ePortfol io
L e a r n e r G u i d e
D2LePortfolioDocumentChangeHistory
©2016byD2LCorporation.Allrightsreserved. 1
Contents DOCUMENTCHANGEHISTORY........................................................................................................................3
D2LEPORTFOLIOBASICS.................................................................................................................................4
D2LePortfoliouserinterfaceoverview...............................................................................................................4
D2LePortfoliosettings........................................................................................................................................7
EnablenotificationsinD2LePortfolio.................................................................................................................8
Whatareactivityicons?......................................................................................................................................9
D2LEPORTFOLIOARTIFACTS...........................................................................................................................9
Addareflection...................................................................................................................................................9
Addalinkedwebaddress...................................................................................................................................9
Uploadfiles.......................................................................................................................................................10
Addawebdocument........................................................................................................................................10
Addanaudiorecording.....................................................................................................................................10
Addaformresponse.........................................................................................................................................11
Addcourseresults.............................................................................................................................................11
Associateartifactswithareflection..................................................................................................................11
Associateartifactswithlearningobjectives......................................................................................................12
D2LEPORTFOLIOPRESENTATIONS................................................................................................................12
Addanewpresentation....................................................................................................................................12
Aboutcopyingpresentations............................................................................................................................13
Editapresentationlayout.................................................................................................................................13
D2LEPORTFOLIOCOLLECTIONS.....................................................................................................................14
Createanewcollection.....................................................................................................................................14
Additemstoacollectionusingataglist...........................................................................................................14
D2LEPORTFOLIOITEMASSESSMENT............................................................................................................15
Aboutassessmentsettings................................................................................................................................15
AbouteditingandcommentingonD2LePortfolioitems..................................................................................15
SubmitD2LePortfolioitemstoadropboxfolder.............................................................................................15
SHARINGITEMSIND2LEPORTFOLIO.............................................................................................................16
Aboutsharinggroups........................................................................................................................................16
Createasharinggroup......................................................................................................................................16
Sharingpermissions..........................................................................................................................................17
D2LePortfolioDocumentChangeHistory
©2016byD2LCorporation.Allrightsreserved. 2
Understandingcascadingpermissions..............................................................................................................18
AboutsharingD2LePortfolioitems..................................................................................................................18
Aboutviewingshareditems..............................................................................................................................20
ShareD2LePortfolioitemswithinternalusers.................................................................................................21
Sendaninvitationtoauser..............................................................................................................................21
Shareapresentationwithallexternalusers.....................................................................................................21
Shareapresentationwithspecificexternalusers............................................................................................22
Ignoreshareditems..........................................................................................................................................22
Restoreignoredshareditems...........................................................................................................................22
Removesharingpermissionsfromanitem.......................................................................................................22
Removesharingpermissionsfromasharinggroup..........................................................................................23
AboutcreatingquicklinkstoD2LePortfolioitems............................................................................................23
IMPORTINGANDEXPORTINGD2LEPORTFOLIOITEMS..................................................................................23
ImportD2LePortfolioitems..............................................................................................................................23
ExportitemsinyourD2LePortfolio..................................................................................................................24
AboutexportingD2LePortfolioitems...............................................................................................................24
WhatpropertychangesoccurwhenIexportD2LePortfolioitems?................................................................25
ExportapresentationinHTMLformat.............................................................................................................26
WhatpropertychangesoccurwhenIexportapresentationtoHTMLformat?...............................................27
ABOUTD2L...................................................................................................................................................29
D2LePortfolioDocumentChangeHistory
©2016byD2LCorporation.Allrightsreserved. 3
Document Change History Thisversionofthedocumentreplacesallpreviousversions.Thefollowingtabledescribesthemostrecentchangestothisdocument.
RevisionDate SummaryofChanges
August5,2015 InitialRelease
ThecontentinthisguideisapplicabletothemostrecentversionofD2LePortfoliounlessotherwisenoted.
D2LePortfolioD2LePortfoliobasics
©2016byD2LCorporation.Allrightsreserved. 4
D2L ePortfolio basics
D2L ePortfolio user interface overview
D2LePortfolioDashboardpage
D2LePortfolioisdividedinto4mainpages:theDashboard,theMyItemspage,theExplorepage,andtheSharingGroupspage.
Page Description
D2LePortfolioDashboard
TheDashboardisthemainlandingpageforD2LePortfolio.OntheDashboardpage,youcanaddnewcontenttoyourD2LePortfolio,reviewrecentactivityonyouritemsanditemssharedwithyou,andcheckinvitesfromyourpeers.
The"Whatareyoulearning?"panelpromptsyoutorecordbriefthoughtsaboutacurrentlearningexperiencewhichyoucanexpanduponatalaterdate.YoucanalsoaddfileartifactsoralinkartifacttoyourD2LePortfolioorassociatethemwithyourbriefreflection.
Whenyoupostanitem,itautomaticallyshareswiththedefaultsharinggroupyouspecifyinyourD2LePortfoliosettings.
D2LePortfolioD2LePortfoliobasics
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Page Description
Thenewsfeedconsolidatesrecentactivityonyouritemsanditemssharedwithyou.Youritemsappearinthisareaiftheyhavebeenrecentlyedited,commentedon,orassessed.Ifyoucontributeacomment,anedit,oranassessmenttoanotheruser'sitem,thatitemalsoappearsinthenewsfeedandyoucanseecontributionsothersaremakingtoit.
Filtersatthetopofthenewsfeedenableyoutosearchandviewspecificsetsofcontent:recentactivitybyownership,peopleanditemsyou'vesubscribedto,anditemsfromcontactsinthePagertoolviatheFriendsList.
TheUnreadInvitespaneldisplaysyourrecentinvites,includingtheauthoroftheinvite,themessagecontent,andtheassociatedD2LePortfolioitem.
D2LePortfolioD2LePortfoliobasics
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Page Description
MyItems TheMyItemspageconsolidatesallofyourartifacts,reflections,presentations,collections,andlearningobjectivesintoasingleview,enablingyoutoview,search,andmanageallofyourcontentfromonelocation.OntheMyItemspageyoucan:
• AddD2LePortfoliocontentusingtheNewPresentation,NewCollection,andAddbuttons.
• BulkadditemstoapresentationorcollectionorbulkassociateitemswithlearningobjectivesusingtheMoreActionsbutton.
• PerformcommonactionsonyourD2LePortfolioitems,suchasview,preview(imageandHTMLfileartifactsonly),edit,copy(presentationsonly),delete,andshare.
YourD2LePortfolioitemsdisplayinalistthatyoucansortandfilter.
Explore TheExplorepageconsolidatesitemsothershavesharedpubliclyorprivatelywithyouintooneview.SharedD2LePortfolioitemsdisplayinalistthatyoucansortandfilter.OntheExplorepageyoucan:
• Browseitems.
• Dependingonyoursharingpermissions,viewandleavecommentsandassessmentsandeditothers'items.Afeedbackactivityiconappearsbesideitemswhenthereiscommentandassessmentactivity.
• Clickonauser'snametoviewallcontentsharedfromthatuser.
• Subscribetoanitemorauser.
• Usethesearchfieldtofindcontent.Thesearchchecksformatcheswithinitemtitles,tags,descriptions,andownernames.
SharingGroups TheSharingGroupspagedisplaysallsharinggroupstowhichyouareamember.Useasharinggrouptoapplyandsavepermissionsfordifferentusersandgroupsofusers.Thisallowsyoutoattachthesharinggrouptonewandexistingitemsratherthanspecifyingpermissionsforeachitemyoucreate.
D2LePortfolioD2LePortfoliobasics
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D2L ePortfolio settings SettingsallowyoutochangedisplayoptionsandpreferencesforyourD2LePortfolio.
Setting Description
DisplayOptions
Defaultlistsize Selectthenumberofitemstodisplayinyournewsfeed,MyItems,andExplorelists.
Numberofactivitiesonnewsfeeditems
Selectthemaximumnumberofeventsyouwanttodisplayforeachnewsfeeditem.
MyModifications Selectwhethertoincludeactivityyoumakeonyourownitemsinyournewsfeed.
Numberofunreadinvitesondashboard
Selecthowmanyunreadinvitesappearonyourdashboard.
ItemDefaults
Itemfeedback Selectwhetheryouwanttoallowcommentsorassessmentsbydefaultwhencreatingitems.
Note:Thesesettingsenablecommentingandassessments;youstillneedtosetpermissionsaroundwhocanaddcommentsorassessments.
Defaultpresentationtheme
Thisareadisplaysthecurrentdefaultthemefortheorganization.
Ifyouhavepermission,youcanclicktheManageThemeslinktomakeeditstopresentationthemesandtheirstyles.Youreditswillbevisibletoallotherusersinyourorganization.
RSSUpdates
FeedbackRSS Notifiesyouwhenedits,comments,orassessmentsaremadeononeofyourportfolioitemsbyanotheruser.
TouseRSSfeeds,youmustsubscribetoanexternalRSSreader.
IgnoreList
Askforconfirmationbeforeignoringitemsfromusers
Selectifyouwanttoseeaconfirmationdialogaskingifyouwanttoignoreitemsfromauser.
Askforconfirmationbeforerestoringitemsfromusers
Selectifyouwanttoseeaconfirmationdialogaskingifyouwanttorestoreitemsfromauser.
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InviteRSS Notifiesyouwhenyoureceiveaninvitetoviewanotheruser'sitem.
TouseRSSfeeds,youmustsubscribetoanexternalRSSreader.
SharingSettings
InviteDeliveryMethod SelectEmailInvitationifyouwanttoreceiveanemailwhenothersinviteyoutoviewitemsfromtheirD2LePortfolio.
AcopyoftheinvitealwaysappearsonyourInvitespage.
DefaultSharingGroup SelectadefaultsharinggrouptoapplytoallnewitemsinyourD2LePortfoliothatmeetyourfiltercriteria.Usethisoptionifyouconsistentlysharenewitemswiththesamegroupofusers.
Enable notifications in D2L ePortfolio YoucansignuptoreceiveimmediatetextoremailnotificationswhenD2LePortfoliofeedbackgetsaddedtosubscribeditemsortoyouritems,andwhenanotheruserhassubscribedtoyouritems.
Youmustsetupacontactmethodbeforesubscribingtonotifications.
1. Ontheminibar,fromyourpersonalmenu,clickNotifications.
2. IntheInstantNotificationsarea,selecthowyouwanttoreceivenotificationsforanyofthefollowingoptions:
• D2LePortfolio-feedbackaddedtosubscribeditems
• D2LePortfolio-anotheruserhassubscribedtoyourupdates
• D2LePortfolio-feedbackaddedtomyitems
3. ClickSave.
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What are activity icons? Onceyoushareitemswithothersandtheyprovidecommentsorrubricassessments,ontheMyItemspage,iconsthatrepresentthisactivityappearbesideyouritems.
Youcanclickontheseiconstoviewdetailsaboutwhichindividualsorgroupsyouaresharinganitemwithortoreviewcommentsandrubricassessmentsmadeonthatitem.
Clickingonthesharinggroupiconorindividualiconopensanitem'sSharingSettingsdialog.Fromhereyoucanmodifywhocanaccessyouritem.Clickingonthefeedbackiconopensanitem'sViewpagewhereyoucanreviewcommentsandrubricassessmentsfromothers.
Animageartifactwithactivityicons
D2L ePortfolio artifacts
Add a reflection UsereflectionstodiscussitemsinyourD2LePortfolio,recordyourthoughtsontopicsthatinterestyou,setgoals,andthinkcriticallyaboutyourlearning.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click Reflections.
3. Enteryourreflectiondetails.
4. ClickSaveandClose.
Add a linked web address IfyouwanttoincludeanexistingwebsiteasanartifactinyourD2LePortfolio,youcanreferencethesite'sURLratherthanuploadingfiles.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click Link.
3. Enteryourlinkdetails.
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4. ClickSave.
Upload files Uploadfilesfromyourcomputer,personalstoragedevice,D2LLearningEnvironmentlockerarea,orGoogleDrivethatdemonstrateyourimprovementormasteryinanareaofinterest.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click FileUpload.
3. ClickUpload,thenlocateyourfile.
4. ClickAdd>Next.
5. Enteryourfiledetails.
6. ClickSave.
Add a web document D2LePortfolioprovidestheoptiontocreateHTMLartifactsusingasimpleHTMLEditor.HTMLfilesmaycontainformattedtext,images,videos,audiofiles,andlinkstocontentinD2LLearningEnvironment.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click WebDocument.
3. Enteryourwebdocument'sfilename.
4. IntheContentfield,addyourHTMLcontent.
5. ClickNext.
6. Enteryourwebdocumentdetails.
7. ClickSave.
Add an audio recording YoucanrecordaudiodirectlywithinD2LePortfolio,ratherthanpre-recordingaudioonyourcomputeranduploadingitasafile.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click AudioRecording.
3. ClickRecord.Recordyourmessage.
4. ClickNext.
5. Enteryouraudiorecordingdetails.
6. ClickSave.
D2LePortfolioD2LePortfolioartifacts
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Add a form response Formstemplates,createdbyyourinstitutionorcourseleaders,collectinformationusingasetofquestionfieldsthatyoufillout.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click FormResponse.
3. Clicktheformtemplateforwhichyouwanttoaddaresponse.
4. Enteryourresponses.
5. ClickSave.
Add course results TrackyourprogressovertimebyincludingyourcourseworkinyourD2LePortfolio.Youcanthenreviewyourworkatanypointinthefutureandcompareittootherassignmentsandcourses.
IfyouimportquizordropboxfolderresultsintoyourD2LePortfolio,anylearningobjectivesassociatedwiththequizordropboxfolderalsoimport.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheAddbutton,click CourseResults.
3. Clickonthecoursecontainingtheresultsyouwanttoadd.
4. Selectthecheckboxforeveryresultyouwanttoadd.ClickNext.
5. Enteryourresultdetails.
6. ClickSave.
Associate artifacts with a reflection Youcanassociatereflectionswithartifacts,learningobjectives,collections,orpresentationsinyourD2LePortfolio.Associatingreflectionswithotheritemshelpsotherusersseetherelationshipbetweentheitemsandmakesiteasiertorevisityourgoalsandassumptionslater.
Reflectionsareonlyvisibletootherusersifyousharethem,associatethemwithanitem,oraddthemtoacollectionorpresentation.
Whenyoushareareflectionthatisassociatedwithanitem,userscanonlyviewthenameoftheassociateditemunlessthatitemisalsosharedwiththem.
Sharinganitemassociatedwithareflectionallowsuserstoviewthereflectionaspartoftheitem.
Ifyouincludeareflectioninacollectionorpresentation,itinheritsthepermissionsofthatcollectionorpresentation.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuofthereflectionyouwanttoaddanassociationto,click Edit.
D2LePortfolioD2LePortfoliopresentations
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3. IntheAssociatedItemsarea,clickAdd.
4. IntheAssociateItemsdialog,selectwhetheryouwanttoassociatethereflectionwithanartifact,collection,presentation,orlearningobjective.
5. Selectthecheckboxforanyitemyouwanttoassociatewiththereflection.ClickAdd.
6. ClickSaveandClose.
Associate artifacts with learning objectives Learningobjectivesenableyoutotakeownershipofyourlearningthroughthemanagementandtrackingofpersonallearninggoals.
Associatelearningobjectiveswithartifacts,reflections,collections,andpresentationsthatdemonstrateprogresstowardyourlearningplan.Ifyousubmitalearningobjectivetoadropboxfolder,itsassociateditemsgowithit.
Itemsassociatedwithalearningobjectivearenotavailabletoothersunlessyouspecificallysharethem.
1. Onthenavbar,click ePortfolio.
2. Dooneofthefollowing:
• OntheMyItemspage,fromthecontextmenuofanartifact,click AssociateLearningObjective.
• OntheMyItemspage,selectthecheckboxofanyitemyouwanttoassociatewithalearningobjective.Then,
fromtheMoreActionsbutton,click AssociateLearningObjective.
3. IntheAssociateLearningObjectivesdialog,clicktheobjectiveyouwanttoassociate.ClickAssociate.
D2L ePortfolio presentations
Add a new presentation PresentationsletyoucompileD2LePortfolioitemsintoawebprojecttoshowcaseyourachievements.Yourpresentationscanhavemultiplepages.Presentationsprovideapolished,professionalmediumtodemonstrateyourlearningandaccomplishments.
Abannerappearsatthetopofeverypageinapresentation.Thepresentationtitleusuallyappearsinthebanner,muchlikeaheaderinabook.Youcanincludeadditionaltextinthebannerasadescription.Thethemeofthepresentationcontrolsthestyleofthebanner,includingthebackgroundandfontsused.
Themesaredefaultstyletemplatesthatgiveyourpresentationsaconsistentlookandfeel.Themesarecomprisedofstyleswhichcontroloneaspectofthedesign.Forexample,thereareseparatestylesthatcontrolthelookoftitles,links,dates,andimages.
Yourorganizationprovidespresentationthemes,butyoumaybeabletochangesomeorallaspectsofatheme.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,click NewPresentation.
D2LePortfolioD2LePortfoliopresentations
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3. InthePropertiestab,enteryourpresentationdetails.ClickSave.
4. IntheContent/Layouttab,doanyofthefollowing:
• Toaddpagestoyourpresentation,inthePagespanel,clickthe Newpageicon.Enteryourpagedetails.ClickSave.
• Toaddcontenttoyourpresentation,inaContentAreapanel,clickAddComponent.Locateyourcomponent,selectit,andclickAdd.
5. IntheBannertab,enteryourbannerdetails.
6. IntheThemetab,doanyofthefollowing:
• Toedityourcurrenttheme,intheCurrentThemearea,clickthe EditStylesicon.Makeyourchanges.ClickSave.
• Toselectanewthemeforyourpresentation,intheAvailableThemesarea,clickSelect>SetTheme.
About copying presentations YoucancopypresentationsonlyfromyourownD2LePortfolio.Whencopyingapresentation,thefollowinginformationcopies:
• Thepresentation’sdescription,tags,comments,andassessmentproperties
• Thetheme
• Thebannertitle,description,andappearance
• Allpages,pagelayouts,pagecontent,displayoptions,anddisplayorders
Thefollowinginformationdoesnotcopy:
• Permissions
• Commentsorassessmentsforthepresentation
• Reflectionsassociatedwiththepresentation
Edit a presentation layout 1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuofthepresentationyouwanttoedit,click Edit.
3. IntheContent/Layouttab,doanyofthefollowing:
• Toeditwherethepagenavigationappears,clickEditPresentationNavigation.Selectyournavigationoption.ClickSave.
• Toeditwherecontentareasappearonapage,clickEditPageLayout.Selectyourlayoutoption.ClickSave.
• Tomoveaniteminacontentarea,fromtheitem'scontextmenu,clickMove[Up/Down/To].
• Toremoveaniteminacontentarea,fromtheitem'scontextmenu,click RemovefromLayout.
D2LePortfolioD2LePortfoliocollections
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• Toedithowanitemappearsinacontentarea,fromtheitem'scontextmenu,clickEditDisplayOptions.Makeyourchanges.ClickSave.
D2L ePortfolio collections
Create a new collection Collectionsaregroupsofartifacts,reflections,presentations,andlearningobjectives.Anitemcanbelongtomultiplecollectionsatthesametime.Forexample,youcanaddashortstoryyouwrotetoacollectioncalled“Fiction”aswellasacollectioncalled“CreativeWriting101”andtherewillonlybeonecopyofthestory(artifact).
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,click NewCollection.
3. Enteryourcollectiondetails.
4. ClickSave.
5. IntheItemsinCollectionarea,clickAddtoCollection.
6. ClickArtifacts,Presentations,Reflections,orLearningObjectives.
7. Selectthecheckboxforeveryitemyouwanttoadd.ClickAdd.
8. ClickSaveandClose.
Add items to a collection using a tag list Allitemsthatusethetagsthatyouspecifyinthetaglistareautomaticallyaddedtothecollection.Ifyousharethecollectionwithotherusers,youautomaticallysharealloftheitems.
Inordertoaddanitemtoyourcollectionusingataglist,theitemmustcontainallofthetagsidentifiedinthelist.Forexample,ifyoucreateataglistwiththetagsscience,astronomy,andVenus,youmusttagtheitemwithallthreewordsinorderforittoautomaticallyaddtothecollectionuponcreation.Ifyouwanttheitemtoonlyrequireoneofthetags,createthreeseparatetaglistseachcontainingoneofthetagwords.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuofthecollectionyouwanttoadditemstousingataglist,click Edit.
3. IntheItemsinCollectionarea,clickAddtoCollection>TagList.
4. Enteranameforyourlist.IntheTagsinListfield,enterthetagsforyourlist.
5. ClickSave.
D2LePortfolioD2LePortfolioitemassessment
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D2L ePortfolio item assessment
About assessment settings Enablingcommentsonanartifact,collection,reflection,presentation,orlearningobjectiveallowsuserswhoareviewingtheitemtoleavefeedback.Usethisfeaturetocollaboratewithpeerssotheymaycommentonyourwork,provideconstructivecriticism,orpointoutadditionalresources.
Enablingassessmentsforanartifact,collection,reflection,presentation,orlearningobjectiveallowsuserswiththeappropriatepermissionstoevaluatetheitemusingarubric.Youmustselectwhichrubricyouwantusedwhenyouarebeingevaluatedfromthelistprovidedbyyourorganization.
WhenotherscommentonandassessaniteminyourD2LePortfolio,theirfeedbackbecomesapartoftheitem.Youcanseeitbelowtheitem'sdetailswhenviewingtheitemorthroughthefeedsandwidgetsonyourdashboard.
Youcanenablecommentsandassessmentsforallitemsbydefaultorenablethemindividuallyonanitembyitembasis.
About editing and commenting on D2L ePortfolio items Inordertoleavecomments,assessments,orannotationsonaniteminauser'sD2LePortfolio,youmusthavetheappropriatepermissions.Youcanreceivepermissionstocommenton,assess,oreditauser'sworkinoneoftwoways:
• Theusergivesyoutheappropriatepermissions
• Yousetupaforcedsharinggroupforusersinaparticularcoursethatgivesyoutheappropriatepermissions
Encouraginguserstogiveyoupermissiontocommentonandassessportfolioitemsthatrelatetocourseworkisanexcellentwaytoprovideuserswithinformal,intermittentfeedback.
Submit D2L ePortfolio items to a dropbox folder YoucansubmityourD2LePortfolioitemstoadropboxfolderinD2LLearningEnvironmentforformalassessment.Whenyousubmitanitemtoacoursedropboxfolder,acopyoftheitemgoestotheDropboxtool.FuturechangestotheiteminD2LePortfoliodonottransfertotheDropboxcopy.
Ifyousubmitareflectionorartifacttoadropboxfolder,Quicklinkstoassociateditemswillalsobeincludedinthesubmission.Forinstance,asubmittedartifactwillincludelinkstoassociatedreflections.AsubmittedreflectionwillincludeQuicklinkstoartifactsitisassociatedwith.
Ifyouritemhascommentsandassessmentsonitbutyoudon'twanttoincludethemwithyourDropboxsubmission,youmustedityouritemsothattheAllowotherstoadd/viewcommentsiftheyhavesufficientpermissionandAllowotherstoadd/viewassessmentsiftheyhavesufficientpermissioncheckboxesareclearbeforeyousubmit.Thisdoesnotremovepreviouscommentsandassessmentsfromtheitemitself.Afteryoumakeyoursubmission,youcanselectthecheckboxestore-enablecommentsandassessments.
1. Onthenavbar,click Dropbox.
2. Clickthefolderyouwanttomakeasubmissionto.
3. IntheSubmitFilesarea,clickAddaFile.
D2LePortfolioSharingitemsinD2LePortfolio
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4. Fromthetoolpanel,click ePortfolio.
5. Selectthetogglefortheitemyouwanttoadd.ClickSelectItem.
6. ClickSubmit>Done.
Sharing items in D2L ePortfolio
About sharing groups Sharinggroupsletyousavethepermissionsyouwantauserorgroupofuserstohavesoyoucanreusethepermissionsforotheritems.Youcancreatesharinggroupsforindividualusersorforallusersinaparticularcourseorgroup.Youcanhavemultiplesharinggroupsforthesameusersthatyouapplyindifferentsituations.Forexample,youcancreatesharinggroupsnamedComment,andEditandReview,andsharethemwiththesamegroupofpeers.Youwouldusethefirstsharinggroupforitemsyouwanttocollectgeneralfeedbackon,andthesecondsharinggroupforitemsthatyouwantotherstocollaborateonorreviseindetail.
Anorganization,department,orcoursecanalsosetupsharinggroupsandsharethemwithyou.Sharinggroupsthataresharedwithyouareeitheroptional(youcanchoosetoapplythemtospecificitems)orautomatic(youhavetousethem).Automaticallysharedgroupsareeithervisible(appearinginyourSharingGroupsarea)orhidden(informationonthegroupisnotavailabletoyou).
Create a sharing group 1. Onthenavbar,click D2LePortfolio.
2. Fromthetoolnavigation,clickSharingGroups>NewSharingGroup.
3. Enteryoursharinggroupdetails.
4. ClickAddUsers.
5. Dooneofthefollowing:
• Toaddindividualuserstothesharinggroup,intheUserstab,clickontheusersyouwanttoadd.
• Toaddcourseofferingstothesharinggroup,intheCoursestab,clickonthecourseofferingsyouwanttoadd.
6. IntheAssignPermissionsarea,selectthepermissionsyouwantthesharinggrouptohave.
7. ClickAdd>SaveandClose.
D2LePortfolioSharingitemsinD2LePortfolio
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Sharing permissions Inordertousethecommentsandassessmentspermissions,youmustmakesurethecommentsandassessmentscheckboxesareenabledfortheitemandthatarubricforassessingitemshasbeenattachedtotheitem.Thesecheckboxesareselectedbydefault,butitispossibletoclearthem(ifyouwanttotemporarilyremovetheabilitytocommentonorassessanitem),andyoucanchangethedefaultsettingsotheyarenotselectedonnewitems.
Permission Description AvailableFor
View AllowsselecteduserstoseeyourD2LePortfolioitemontheExplorepage
• Anyone
Seecommentsfromothers
AllowsselecteduserstoseethecommentsotherusershaveleftonyourD2LePortfolioitem
• Internalusers
• Externaluserwithpersonalinvite
Addcomments AllowsselecteduserstoaddcommentsonyourD2LePortfolioitem
• Internalusers
• Externaluserwithpersonalinvite
Seeassessmentsfromothers
AllowsselecteduserstoseerubricassessmentsotherusershaveleftonyourD2LePortfolioitem
• Internalusers
• Externaluserwithpersonalinvite
Note:Notavailableforreflections
Addassessments AllowsselecteduserstoevaluateyourD2LePortfolioitemusingarubric,providedyouhaveaddedarubrictotheitem
• Internalusers
• Externaluserwithpersonalinvite
Note:Notavailableforreflections
Edit AllowsselecteduserstomakechangestoyourD2LePortfolioitem,whichyoucantrackusingtheitem’sChangeLog.
• Internalusers
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Understanding cascading permissions Permissionssituation Description
Itemsincollectionsandpresentations
Whenyouincludeaniteminacollectionorpresentation,theiteminheritspermissionsfromthecollectionorpresentation(permissionsarecascading),withthefollowingexceptions:
• TheAddAssessmentspermissionisnotinheritedbecauseitrequiresthatarubricbeassociatedwitheachitem.
• TheEditpermissionisnotinheritedbecauseitwouldallowuserstomakemajor,possiblyunwanted,changestoyourD2LePortfolio.Ifyouwantindividualstobeabletoedititemsinacollectionorpresentation,youmustgivethemtheEditpermissiononeachitemindividually.
Inheritedpermissionsdonotoverrideexistingpermissionsonitems.Forexample,ifyougiveanindividualpermissiontoview,seecommentsfromothers,andaddcommentsforaspecificitem,butthecollectiononlyhastheviewpermissionset,theindividualisabletoseeandaddcommentstotheitem.Thisisthecaseregardlessofwhetheritisaccessedfromwithinoroutsidethecollection.
Itemsassociatedwithareflection Whenyouassociateareflectionwithanotheritem,thereflectiondoesnotinheritpermissionsfromtheitem,nordoestheiteminheritpermissionsfromthereflection.
Sharingareflectionassociatedwithanitemonlyallowsuserstoviewthenameoftheassociateditem.However,sharinganitemassociatedwithareflectionallowsuserstoviewthereflectionaspartoftheitem.
About sharing D2L ePortfolio items YoucanshareyourD2LePortfolioitemsinternallyandexternally.
UsepermissionstoshareD2LePortfolioitemsinternallywithotherusers.Youcansetupseparatepermissionsoptionsforeachartifact,collection,reflection,presentation,andlearningobjectiveinyourD2LePortfoliosoyoucanpickandchoosewhatcontentyousharewithothers.Youcansendinvitationstointernaluserswhenyoushareanitemwiththem.Sendinganinvitationgivesyoutheopportunitytoleavethemamessageaboutwhyyouaresharingtheitemandwhatyou’dlikethemtodowithit.Ifyousendaninvitetoasharinggroupthatincludesallusersatyourorganizationorallusersinaparticularcourseordepartment,alloftheusersinthegroupwillreceivetheinvite.
YoucanalsoshareD2LePortfoliopresentationsexternallywithfriends,parents,orpotentialemployersinthefollowingtwoways:
• YoucanmakethepresentationpubliclyavailabletoanyonethroughaURL.Whenyoushareapresentationthiswaypeoplecanonlyviewthepresentation.Theycannotaddcomments,addassessments,ormakeeditstothepresentation.
D2LePortfolioSharingitemsinD2LePortfolio
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• Youcansendapersonalinvitetoviewyourpresentationviaanemailandtherecipientcanfollowtheattachedlinktoviewthepresentation.Therecipientmustsetupausernameandpassword,andthentheycanseeandaddcommentsorassessmentsbasedonthepermissionsyougavethem.Externaluserscannoteditpresentations.
D2LePortfolioSharingitemsinD2LePortfolio
©2016byD2LCorporation.Allrightsreserved. 20
About viewing shared items Therearevariouswaysforyoutodiscover,categorize,follow,andreviewcontentsharedwithyouinD2LePortfolio.
SharingMethod Description
Invites Invitesenableyoutopromotethecontentyou'resharingwithspecificpeople.Aninvitecontainsinformationaboutwhosharedtheitem,whenitwasshared,whattypeofitemitis,andanydescriptionortagsithas.Thesendermightalsoincludeamessagelettingyouknowwhytheysharedtheitem.
WhenyoureceiveaninvitefromanotherusertoviewanitemintheirD2LePortfolio,anotificationappearsontheminibarandtheinvitedisplaysonyourD2LePortfoliodashboardintheUnreadInvitesarea.Inaddition,youmightreceiveanemailinformingyouoftheinvite.Youcanalsosubscribe
totheInviteRSSfeedinyourD2LePortfolio Settingstoreceiveexternalupdatesaboutnewinvites.
Subscriptions Subscriptionsenableyoutofollowactivityonitemsorfromspecificpeoplethatinterestyou.Youcansubscribetouseroritemactivityfromyourdashboard,theExplorepage,oryourinvites.
UsetheSubscriptionsfilteronyourdashboardtoviewactivityonitemsorfromusersyousubscribedto.Recentsubscriptionactivityalsoappearsinyourminibaralerts.
FriendsList UsetheFriendsListfilteronthedashboardtoviewcontentsharedwithyouorpubliclyfromfriendsinyourpagerlist.
Minibaralerts Alertsontheminibarsignalnewactivityrelatedtoyoursubscriptionsandinvites.
• Messagealertsdisplayrecentlyreceivedinvites.
• Updatealertsdisplayassessmentsmadeonitemsorbypeopleyou'vesubscribedto.
• Subscriptionalertsdisplaycommentsmadeonitemsorbypeopleyou'vesubscribedto.
EmailandSMSnotifications IfyouwanttoreceiveD2LePortfolioupdatesexternally,enableemailorSMSnotifications,whichyoucanreceiveforthefollowingsituations:
• Anitemyouaresubscribedtohasfeedbackaddedtoit
• Anotherusersubscribestoyourupdates
• Anitemyoucreatedhasfeedbackaddedtoit
D2LePortfolioSharingitemsinD2LePortfolio
©2016byD2LCorporation.Allrightsreserved. 21
Share D2L ePortfolio items with internal users 1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuoftheitemyouwanttoshare,click Share.
3. ClickAddUsersandGroups.
4. Dooneofthefollowing:
• Tosharewithindividualusers,intheUserstab,clickontheusersyouwanttoadd.
• Tosharewithallusersinacourseoffering,intheCoursestab,clickonthecoursesyouwanttoadd.
5. IntheAssignPermissionsarea,selectthepermissionsyouwanttheuserstohave.
6. ClickShare>Close.
Send an invitation to a user 1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuoftheitemyouwanttoshare,click Share.
3. IntheSharingListarea,selectthecheckboxforeveryuseryouwanttosendaninvitationto.Ifyoudonotseetheuseryouwanttoinviteinthelist,clickAddUsersandGroupsandaddtheusertothelist.
4. ClickSendInvite.
5. Enteryourinvitationdetails.
6. ClickSend>Close.
Share a presentation with all external users IfyoumakeapresentationpublicviaURL,thesystemincludessocialmediaicons(Twitter,Google+,andFacebook)atthetopofyourpresentationtoenablefurthersharing.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuoftheitemyouwanttoshare,click Share.
3. SelecttheAllowpublicviewingofpresentationcheckbox.
4. SharetheprovidedURLwithexternalusers.
5. ClickClose.
D2LePortfolioSharingitemsinD2LePortfolio
©2016byD2LCorporation.Allrightsreserved. 22
Share a presentation with specific external users Whenyouaddanexternalusertoyourpresentationusingtheiremailaddress,theywillreceiveanemailwithalinkinvitingthemtosetupausernameandpasswordtoviewthepresentation.Theinviteexpiresafterthreedays(oranotheramountoftimesetbyyourorganization).
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuoftheitemyouwanttoshare,click Share.
3. ClickAddUsersandGroups.
4. IntheAddExternalUserbyEmailAddressarea,entertheemailaddressfortheuseryouwanttoadd.ClickAdd.
5. IntheAssignPermissionsarea,selectthepermissionsyouwanttheuserstohave.
6. ClickShare>Close.
Ignore shared items Ifyouhavetheappropriatepermissions,youcanignoreshareditemsfromotherusers.Onceyouignoreauser,allitems(includingitemsyouaresubscribedto)andinvitesbelongingtothemarehiddenfromyournewsfeed,theUnreadInvitesarea,theInvitespage,andtheExplorepage.
1. Onthenavbar,click ePortfolio.
2. Locateanitembelongingtotheuseryouwanttoignore.
3. Fromthecontextmenuoftheitem,click IgnoreItemsfromUser.
4. ClickIgnore.
Restore ignored shared items 1. Onthenavbar,click ePortfolio.
2. Click Settings.
3. IntheIgnoreListarea,besidetheuserwhoseitemsyouwanttorestore,clickthe RestoreItemsicon.
4. ClickRestore>SaveandClose.
Remove sharing permissions from an item 1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuoftheitemfromwhichyouwanttoremovepermissions,click Share.
3. IntheSharingListarea,dooneofthefollowing:
• Toremoveauserorcourseofferingfromtheitem,clickthe RemovePermissions.
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 23
• Tomodifyauser'spermissionsfortheitem,clickthe EditPermissionsicon.Selectorclearpermissionsfortheuser.
4. ClickClose.
Remove sharing permissions from a sharing group Youcannotmodifysharinggroupsthatyourcourseororganizationshareswithyou.
1. Onthenavbar,click ePortfolio.
2. OntheSharingGroupspage,clickonthesharinggroupforwhichyouwanttoremovepermissions.
3. IntheSharingGroupMembersarea,dooneofthefollowing:
• Toremoveauserorcourseofferingfromthesharinggroup,clickthe RemovePermissions.
• Tomodifyauser'spermissionsinthesharinggroup,clickthe EditPermissionsicon.Selectorclearpermissionsfortheuser.
4. ClickSaveandClose.
About creating quicklinks to D2L ePortfolio items YoucancreatequicklinkstoD2LePortfoliocontentinthesamewayasotherquicklinks.However,thepersonfollowingthelinkmusthavethatitemsharedwiththem.
IfyouincludeaquicklinktoaD2LePortfolioiteminaform,reflection,artifact,orpresentation,thereferenceditemdoesnotinheritpermissionsfromtheitemcontainingthelink.Thismeansthatindividualsviewinganitemviathequicklinkmustalsohavedirectpermissiontoviewthereferenceditemandfollowthelink;otherwise,theyreceiveanerrormessagelettingthemknowtheydonothavepermissiontoviewtheitem.
Importing and exporting D2L ePortfolio items
Import D2L ePortfolio items YoucanonlyimportD2LePortfoliopackagesintoyourD2LePortfolio.IfyouhaveotheritemsyouwanttoaddtoyourD2LePortfolio,youmustaddthemindividually.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheMoreActionsbutton,click GotoImport/Exportpage.
3. ClickImport.
4. ClickBrowse.Locatethepackageyouwanttoimport.ClickOpen.
5. ClickNext>Import.
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 24
Export items in your D2L ePortfolio 1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromtheMoreActionsbutton,click GotoImport/Exportpage.
3. Dooneofthefollowing:
• Toexportallitems,clickExport>AllItems.
• Toexportspecificitems,clickExport>SelectedItems.ClickAddItems,thenselecttheitemsyouwanttoexport.ClickAdd.
4. ClickExport.
5. ClicktheViewprogressoftheexportpackagelink.
6. IntheDownloadFiledialogthatdisplays,clickthelinkforyourexportedpackage.
7. Savethefiletoyourdesktop.
About exporting D2L ePortfolio items Whenyouexportanitem,youalsoexporttheitem'sdescription,tags,andsettings.Youdonotexportinformationabouttheuserwhocreatedtheitem,userswholeftcommentsontheitem,orassessmentsfortheitem.
WiththeexceptionofHTMLpresentations,youcannotexportitemsforofflineviewing.ExporteditemscanonlybeimportedintoanotherD2LePortfolioorsystemsthatsupporttheD2LePortfolioXMLformat.
YoucanexportyourentireD2LePortfolioorspecificitems.Ifanitemhasmultipleassociations,itwillonlyappearonceintheexportedzipfile.
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 25
What property changes occur when I export D2L ePortfolio items? Property Notes
AccessLogforpresentations • Doesnotinclude
Assessments • Doesnotinclude
ChangeLogforEditpermission • Doesnotinclude
Comments • Includescomments;doesnotretaincommenter'sname
Contentsofacollection • Includesitemswithinacollectiononlyifyouexporttheitemsatthesametime
Forms • Includesformartifacts;doesnotincludetheformthattheartifactisbasedon
• Systemfieldsdonotmaintaintheirvalues;thesystemgeneratesthesevaluesbasedontheuserthatimportstheform
• Doesnotmaintainrubricsembeddedinaform
Itemsassociatedwithareflection • Includesassociateditemsonlyifyouexporttheitemsatthesametime
Itemsinapresentation • Includesitemswithinapresentationonlyifyouexporttheitemsatthesametime
Permissions • See[item]only
Presentationlayout • Navigationsettings,pagesettings,pagenames,andtextareasremainthesame
• Maintainsprofilesettings,butdisplaysinformationcorrespondingtotheuserwhoimportsthepresentation
Presentationtheme • Doesnotincludepresentationtheme;presentationsreverttothedefaultsystemthemeonimport
Reflectionsassociatedwithanartifact
• Includesassociatedreflectionsonlyifyouexportthereflectionsatthesametime
Rubricsassociatedwithanitem • Doesnotinclude
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 26
Property Notes
Taglistsforacollection(dynamiccollections)
• Doesnotretaintaglists;allcollectionsbecomestaticonexport
Export a presentation in HTML format Ifyouhavetheappropriatepermissions,youcanexportpresentationstoHTMLformatdirectlyfromapresentation'scontextmenu.
ExportingyourpresentationtoHTMLformatenablesyoutokeepacopyofyourpresentationinaviewableformatexternaltothesystem.Thisisusefulifyouchangeinstitutionsandyoudon'twanttoloseyourwork.OnceyouexportyourpresentationtoHTML,youcanhostitexternallyonyourownwebsiteorsaveitonyourcomputertoviewoffline.
YoucannotimportanHTMLpresentationbackintoD2LePortfolio.
1. Onthenavbar,click ePortfolio.
2. OntheMyItemspage,fromthecontextmenuofthepresentationyouwanttoexport,click Export.
3. SelectExportHTMLversionofpresentation.Toincludelinkstopageswithinthesystem,selecttheAllsystemlinkscheckbox.Linkstopageswithinthesystemrequireuserstologintothesystemandhavetheappropriatepermissions.
4. ClickNext.
5. IntheDownloadFiledialogthatdisplays,clickthelinkforyourexportedpackage.
6. Savethefiletoyourdesktop.
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 27
What property changes occur when I export a presentation to HTML format? Property Notes
Actionbar • Doesnotincludetheactionbaratthetopofapresentation
Artifacts • Includesembeddedartifactsandlinkstoartifacts
• Embeddedimageartifactsretaintheiralttags
• Embeddedimageandmediaartifactsretaintheirsizesettings
• Artifactsretaintheirtypeiconifdisplayedasalinkinline
• Artifactsretaintheirtitlesanddescriptions
Assessments • Includesassessmentsmadeonitemswithinthepresentation
• Doesnotincludeassessmentsmadeonthepresentation
Comments Includesallcommentsforartifactsandreflections
• Doesnotincludecommentsmadeonthepresentation
Forms • DoesnotincludeformslinkedviaaQuicklink
LearningObjectives • Includesembeddedlearningobjectivesandlinkstolearningobjectives
Permissions • Doesnotretainpermissions;anyonecanviewcontentwithinanHTMLpresentation
Presentationlayout • Pagelinks,navigationsettings,pagesettings,pagenames,andtextareasremainthesame
Presentationtheme • Presentationthemesretaintheirstylesettings,includingcustomreplacedimages
Profiledetails • Profileinformationexportsasdisplayedinthepresentation,includingcustomizedprofiletitlesandsocialmediaicons
• Onlythefieldssettodisplayexports;hiddenprofileinformationdoesnotexportwiththepresentation
Quicklinks • AllQuicklinksretaintheirlinkstoexternalURLsandartifactsstoredwithintheexportpackage
• Quicklinkstosystemresourcesrequireuserstologintothesystemandhavetheappropriatepermissions
D2LePortfolioImportingandexportingD2LePortfolioitems
©2016byD2LCorporation.Allrightsreserved. 28
Property Notes
Reflections • Includesembeddedreflectionsandlinkstoreflections
• Doesnotincludereflectionsassociatedwiththepresentation
Socialmedia • Doesnotincludesocialmediaiconsfromthetopofpublicpresentations
Textareas • Includesalltextformatting,equations,andcustomcharacters
D2LePortfolioAboutD2L
©2016byD2LCorporation.Allrightsreserved. 29
About D2L AgloballeaderinEdTech,D2ListhecreatorofBrightspace,theworld’sfirstintegratedlearningplatform.
Thecompanypartnerswiththought-leadingorganizationstoimprovelearningthroughdata-driventechnologythathelpsdeliverapersonalizedexperiencetoeverylearner,regardlessofgeographyorability.D2L’sopenandextensibleplatformisusedbymorethan1,100clientsandalmost15millionindividuallearnersinhighereducation,K–12,healthcare,government,andtheenterprisesector—includingFortune1000companies.
ThecompanyhasoperationsintheUnitedStates,Canada,Europe,Australia,Brazil,andSingapore.www.brightspace.com(http://www.brightspace.com)|www.D2L.com(http://www.d2l.com)
ContactUs
Phone: 1.519.772.0325(Worldwide)
TollFree: 1.888.772.0325(NorthAmerica)
0.808.234.4235(UnitedKingdomandEurope)
0.800.452.069(NewZealand)
1.800.656.210(Australia)
0.800.891.4507(Brazil)
Fax: 1.519.772.0324
Email: info@brightspace.com
Twitter: @Brightspace
Web: www.brightspace.com(http://www.brightspace.com)|www.D2L.com(http://www.d2l.com)
©2015D2LCorporation.TheD2LfamilyofcompaniesincludesD2LCorporation,D2LLtd,D2LAustraliaPtyLtd,D2LEuropeLtd,D2LAsiaPteLtd,andD2LBrasilSoluçõesdeTecnologiaparaEducaçãoLtda.Brightspace,D2L,andothermarks("D2Lmarks")aretrademarksofD2LCorporation,registeredintheU.S.andothercountries.Pleasevisitd2l.com/trademarksforalistofotherD2Lmarks.
GoogleandtheGooglelogoareregisteredtrademarksofGoogleInc.
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