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REPUBLIC OF KENYA
COUNTY GOVERNMENT OF UASIN GISHU
COUNTY TREASURY
DEPARTMENT OF ECONOMIC PLANNING
FIRST QUARTER PROGRESS REPORT
FY 2017-2018
SEPTEMBER 2017
A Prosperous and Attractive County in Kenya and Beyond
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© First Quarter Progress Report (September) 2017
The County Treasury P. O. Box 40-30100 ELDORET, KENYA
Email: info@uasingishu.go.ke
Website: www.uasingishu.go.ke
3 | P a g e 1st Quarter Report FY 2017/18
ACKNOWLEDGEMENT
The First Quarter Progress Report is developed to inform the county government, stakeholders
and the general public of the progress made during the period under review, and in line with
section 166 of Public Finance Management (PFM) Act 2012. Further, the report outlines
challenges faced by departments/agencies while implementing county programmes, projects and
activities and make suggestions on way forward for enhanced service delivery.
Let me take this opportunity to thank the County Executive Committee Member for Finance and
Economic Planning for his leadership and guidance during the preparation of this report. We
further appreciate Chief Officers, Directors and staff in the various departments and agencies for
their contribution in providing information that led to the successful compilation of this report.
Special thanks to the Budget and Planning Units for their time and sacrifice in preparing this
report.
Finally, special appreciation and gratitude to His Excellency the Governor, His Excellency the
Deputy Governor, and all the other members of CEC for their general leadership in the
development discourse of the county.
CPA MILLICENT OKONJO
Ag. CHIEF OFFICER, ECONOMIC PLANNING DEPT.
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LIST OF TABLES AND FIGURES
Table 3.1: Summary of Projects/Activities Implemented by ECSSYS Department .................... 12
Table 3.2 Summary of Programmes/Projects Implemented by Health Department ..................... 16
Table 3.3.1 Summary of Projects/Activities Implemented by PSM Department ......................... 23
Table 3.4.1 Summary of Projects/Activities Implemented by Administration & Coordination
Dept. .............................................................................................................................................. 33
Table 3.5.1: County Expenditures by Departments for the Periods July 2017-Sept 2017 ........... 37
Table 3. 6.1 Summary of Project/Activities Implemented by Environment, Water, Natural
Resources, Tourism and Wildlife Management ............................................................................ 40
Table 3.7: Summary of Programmes/Activities Implementation by Department of Trade .......... 48
Table 3.8 : Summary of Programmes/Activity Implementation by DALF .................................. 60
Table 3.9: Summary of Programme/Project Achievements for Lands Department ..................... 64
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ABBREVIATIONS AND ACRONYMS
ADB : Africa Development Bank
AIDS : Acquired Immunodeficiency Syndrome
AI : Artificial Insemination
ANC : Ante Natal Clinic
ATC : Agricultural Training College
BQ : Bill of Quantity
CBROP : County Budget Review Outlook Paper
CEC : County Executive Committee
CEDF : County Enterprise Development Fund
CIDP : County Integrated Development Plan
CO : Chief Officer
DALF : Department of Agriculture, Livestock and Fisheries
ECDE : Early Childhood Development Education
ECYTSSS : Education, Culture, Youth Training, Social Services and Sports
ELDOWAS : Eldoret Water and Sanitation Company
EMCA : Environmental Management Coordination Act
ESP : Economic Stimulus Program
GoK : Government of Kenya
GHRIS : Government Human Resource Information System
HH : House Hold
HIV : Human Immunodeficiency Virus
HMIS : Health Management Information System
HRM : Human Resource Management
ICT : Information Communication Technology
IFMIS : Integrated Financial Management Information System
LED : Light Emitting Diode
M&E : Monitoring and Evaluation
MSME : Micro Small & Medium Enterprise
MTP : Medium Term Plan
MTRH : Moi Teaching and Referral Hospital
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MoUs : Memorandum of Understanding
NCD : Non Communicable Diseases
NITA : National Industrial Training Authority
PFM : Public Finance Management
PSM : Public Service Management
PWD : People With Disability
SME : Small & Medium Enterprise
TTI : Technical Training Institutes
TIVET : Technical, Industrial, Vocational, and Entrepreneurial
Training
VTCs : Vocational Training Centers
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EXECUTIVE SUMMARY
The First Quarter Report covers the periods 1st July 2017 to 30
th September 2017. It provides
information on programmes/projects activities as implemented by the various government
departments and agencies during the quarter. The report further outlines progress in attaining
planned activities, challenges encountered, and way forward to improve service delivery.
The report presents only major programmes/projects activities undertaken during the quarter,
more detailed information can be obtained from the respective departmental progress reports.
The report was developed by incorporating information from the various departments and
agencies as extracted from their respective second quarter progress reports.
From the report it is notable that the county government realized substantial milestones that
improved service delivery. However, this was not without challenges ranging from delayed
exchequer releases, prolonged election period, transition period, inadequate transport for field
operations among others.
The county government is committed to ensuring that these challenges are addressed to improve
service delivery. The report therefore, recommends addressing challenges arising from the UG
Pay system to boost local revenue collection, encouraging partnership with other development
partners in implementation of county projects and re-organisation of county departments for
efficiency in public service.
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TABLE OF CONTENTS
ACKNOWLEDGEMENT .............................................................................................................. 3
LIST OF TABLES AND FIGURES............................................................................................... 4
ABBREVIATIONS AND ACRONYMS ....................................................................................... 5
EXECUTIVE SUMMARY ............................................................................................................ 5
CHAPTER ONE: BACKGROUND INFORMATION .................................................................. 9
1.1 INTRODUCTION ................................................................................................................. 9
1.2 COUNTY BACKGROUND ................................................................................................. 9
1.3 REPORT METHODOLOGY ............................................................................................. 10
1.4 LIMITATION OF THE REPORT ...................................................................................... 10
CHAPTER TWO: POLICY REVIEW ......................................................................................... 11
CHAPTER THREE: PROGRESS REPORTS ............................................................................. 12
3.0 INTRODUCTION ............................................................................................................... 12
3.1 EDUCATION, CULTURE, SOCIAL SERVICES YOUTH AFFAIRS AND SPORTS
DEVELOPMENT…………………………………………………………………….. ........... 12
3.2 DEPARTMENT OF HEALTH SERVICES ....................................................................... 16
3.3 DEPARTMENT OF PUBLIC SERVICE MANAGEMENT ............................................. 22
3.3.1 DIRECTORATE OF HUMAN RESOURCE .............................................................. 22
3.3.2 DIRECTORATE OF CORPORATE COMMUNICATION ........................................ 27
3.3.3 COUNTY ATTORNEY’S OFFICE ............................................................................. 30
3.4. DEPARTMENT OF ADMINISTRATION AND COORDINATION .............................. 32
3.5 FINANCE AND ECONOMIC PLANNING ...................................................................... 36
3.6 ENVIRONMENT, WATER, NATURAL RESOURCES, TOURISM AND WILDLIFE
MANAGEMENT ...................................................................................................................... 39
3.7 TRADE, ENTERPRISE, COOPERATIVES & TOURISM DEVELOPMENT ................ 48
3.8 AGRICULTURE, LIVESTOCK AND FISHERIES ..................................................... 60
3.9 LANDS, HOUSING AND PHYSICAL PLANNING ........................................................ 63
3.10 ROADS, TRANSPORT AND PUBLIC WORKS………………………………………68
3.11 ICT and e-GOVERNMENT…………………………………………………………….70
4.0 CONCLUSSION AND RECOMMENDATIONS……………………………………….72
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CHAPTER ONE: BACKGROUND INFORMATION
1.1 INTRODUCTION
The County First Quarter Progress Report presents activities that were undertaken by the various
county government departments and agencies as reflected in their work plans during the periods
between 1st July 2017 and 31
th September 2017. It further outlines progress in implementing the
plans, challenges and way forward.
Vision
A Prosperous and Attractive County in Kenya and Beyond
Mission
To serve and improve our people’s livelihoods through good leadership, innovative technology
and efficient infrastructure.
1.2 COUNTY BACKGROUND
Uasin Gishu County is one of the 47 counties in the Republic of Kenya. It lies between
longitudes 34 degrees 50’ east and 35 degrees 37’ West and latitudes 0 degrees 03’ South and 0
degrees 55’ North. It is a highland plateau with altitudes falling gently from 2,700 meters above
sea level to about 1,500 meters above sea level. The topography is higher to the east and declines
gently towards the western border. The county experiences high and reliable rainfall which is
evenly distributed throughout the year. The average rainfall ranges between 624.9 mm to
1,560.4mm with two distinct peaks occurring between March and September; and May and
August. Dry spells occur between November and February. The temperatures range between 7
degrees Celsius and 29 degrees Celsius.
Uasin Gishu County shares common borders with Trans Nzoia County to the North, Elgeyo
Marakwet County to the East, Baringo County to the South East, Kericho County to the South,
Nandi County to the South West and Kakamega County to the North West. It covers a total area
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of 3,345.2 Sq. Km. with a population, according to the 2009 Population and Housing Census, of
894,179 people. This population was projected to increase to 1,002,153 in 2012, and 1,123,165
and 1,211,853 in 2015 and 2017 respectively. It has six Sub-counties (constituencies), namely,
Soy, Turbo, Kesses, Kapseret, Ainabkoi and Moiben. The county has thirty (30) County
assembly Wards. In addition, there are two divisions, Kesses and Kapsaret, with fifty one (51)
locations and ninety seven (97) sub-locations.
Uasin Gishu County’s economy is largely driven by agriculture; it is agro-based. It has large and
fertile lands which can be classified as high potential. The average farm size in the county is 2-10
acres with a wide range of crop and livestock enterprises. The crop enterprises include food
crops, cash/industrial crops and horticultural crops. Large scale farming supports wheat, maize,
tea, coffee, flowers and other horticultural crops for export. However, crop farming is mainly
concentrated on maize and wheat. Livestock enterprises include dairy, poultry, sheep, goats,
pigs, bee keeping and fish farming. But concentration is mainly on dairy. The county can also
support agribusiness and industries and this is yet to be fully exploited. There are manufacturing,
wholesale and retail activities taking place in the county.
1.3 REPORT METHODOLOGY
This report was developed by incorporating inputs from the various departments and county
government agencies. It involved receiving reports from and discussions with
departmental/agencies heads.
1.4 LIMITATION OF THE REPORT
This report does not incorporate all the literature and narratives contained in the respective
departmental reports. It only reports on major and key departmental activities and achievements,
challenges and way forward. Detailed and comprehensive information can be found in the
respective departmental reports.
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CHAPTER TWO: POLICY REVIEW
This chapter gives key policy priorities and objectives guiding development process in the
county in line with CIDP, Vision 2030 and the Medium Term Plan (MTP). Development process
in the county was informed by the desire to create employment mainly for the youth and women
as a way of incorporating their participation in economic development; food security and poverty
alleviation; development of physical infrastructure to reduce cost of production, improved
competitiveness and provide access to the markets for both goods and services; development of
human resources for enhanced capacity to adopt innovative approaches to development; and
Information Communication Technology, a growth sub-sector with immense potential of
unlocking many opportunities in business, education, agriculture, industry and security.
By the end of the CIDP (2013-2017) Uasin Gishu County anticipates to realize the following
broad development outputs/outcomes:
Improved physical infrastructure in the county – roads network, electricity, renewable energy
technology promotion, housing;
Improved food security and poverty alleviation – promotion of commercialization of dairy
industry, increased agricultural and livestock production, and trade;
Clean and secured environment and access to clean and affordable water and sanitation. Also
improved environmental regulation in line with EMCA 1999 for environmentally friendly
extraction of natural resources such as quarrying activities;
Improved school infrastructure for enhanced access to education
Improved health of residents of Uasin Gishu County through improved health infrastructure
and health care and reduced incidences of diseases and conditions such as malaria, HIV/Aids,
tuberculosis, among others.
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CHAPTER THREE: PROGRESS REPORTS
3.0 INTRODUCTION
This chapter gives progress reports by the various county government departments and other
agencies.
3.1 EDUCATION, CULTURE, SOCIAL SERVICES YOUTH AFFAIRS AND
SPORTS DEVELOPMENT
The department of Education, Culture, Social Services, Youth Affairs and Sports Development
has two directorates each headed by a Chief Officer, thus: Education, Culture, Social Services;
and Youth Affairs and Sports Development.
3.1.1 Education, Culture and Social Services
This directorate is tasked with management of bursary and TIVET scholarships; management of
Early Childhood Education Centers; Social Services; Community Development; and promotion
of cultural activities.
3.1.2 Youth Affairs and Sports Development
The directorate is responsible for sports development and management; and management of
youth polytechnics.
Achievements:
Table 3.1 shows the progress and achievements on the projects/activities implemented by the
department during the period.
Table 3.0.1: Summary of Projects/Activities Implemented by ECSSYS Department
S/No Activity/Project name
Objective Output indicator
Target Achievement Remarks
1.0 EDUCATION SECTOR 1 Assessment of
ECDE Centers To ensure quality in ECDE programs
No. of schools visited
60 98 Very successful although there was delayed of funds
2 Assessment of schools for registration
To ensure that schools meet the standards for
No. of schools visited
10 4 Delay of funds was a challenge
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S/No Activity/Project name
Objective Output indicator
Target Achievement Remarks
registration
3 Monitoring and Evaluation of ECDE projects
To ensure quality and timely completion of projects
No. of schools visited
40 10 Delay of funds was a challenge
4 Tayari ECDE Program
To increase transition rates
No. of officers trained
18 18 Training successful, funded by RTI
5 Tayari Teacher Training
To enhance implementation of Tayari program
No. of teachers trained in 12 zones
514 494 Training was successful, funded by RTI
6 Tayari Teacher Training Support
To support teachers through classroom observation
No. of observations done
1028 1542 Exercise was successful -funded by RTI
7 Tayari Cluster Meeting
To refresh and sharpen teachers on ECDE Skills and methodology
No. of meetings held
44 44 Very successful -funded by RTI
8 Centre management committee training
To train H/T and ECD Parents Representatives so as to understand and support the program
No. of trainings conducted
1 per term in a zone
2 per term in a zone
Training was successful, funded by RTI
SOCIAL SERVICES 9 Case
assessment and histories of clients
To identify their Background and challenges
No. of clients assessed
300 48 Insufficient funds
10 Guiding and counseling
To improve clients behavior
No. of clients consulted
150 68 -
11 Follow ups and home visits
To reintegrated clients in the society and provide them with their basic needs
No. of HH visited
150 18 Insufficient funds and transport
12 Rescue and repatriation of street children
To reintegrate and unite children with their families
No. of children
200 16 Transport was challenge
13 Mobilization and formation of self-help groups
To promote youths economic and social empowerments
No. of groups registered
300 16 -
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S/No Activity/Project name
Objective Output indicator
Target Achievement Remarks
14 Construction of buildings at home craft centre
To enhance infrastructural development at the rescue center
% completion
- - Tender awarded
15 Construction of building at Rescue centre
To enhance infrastructural development at the rescue center
% completion
- 80% Work in progress
16 Refurbishment and partitioning of offices at Social Hall
To create conducive environment to work
% completion
- - Tender awarded
17 Disbursement of funds to PWDs
To improve the general welfare of PWDs
No. of PWDs benefited
4,085 1,509 PWDS Paid
CULTURE SECTOR
18 Regional music festival workshop
To coordinate music festivals
No. of Participants
100 140 Sensitization was successful
19 NATHEPA Herbal practitioners exhibition
To streamline herbal practices
No. of participants
300 220 Funding was a challenge
20 Registration of cultural groups
To enhance peaceful co-existence
No. of groups
2 3 Sensitization was done
YOUTH AFFAIRS SECTION
21 Disbursement of
TVET loans
To enhance access to technical education
No. of
institutions
benefited
11 VTVs 2 TTI 1National Poly
11 VTVs 2 TTI 1 National Poly
Target achieved
22 Disbursement of funds for tools and equipment to VTCs
To improve
teaching and
learning resources
No. of institutions benefited
11 VTCs 11 VTCs Target achieved
23 Inspection of tools and equipment
To ensure
adherence to
specified
standards
No. of institutions inspected
11 VTCs 11 VTCs Target achieved
24 Monitoring and
Evaluation of
projects
To ensure quality
of works and
timely completion
No. of VTCs visited
2 VTCs 2 VTCs Target achieved
SPORTS SECTOR
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S/No Activity/Project name
Objective Output indicator
Target Achievement Remarks
25 Sports leagues To identify, nurture and develop talent
No. of teams participated
County
league
30
Ward
league
300
Chamba
Dimba
league
80
Under 17 football league 20
31
300
84
18
Target achieved
26 Badminton – Uasin Gishu Open Tournament
To identify, nurture and develop talent
No. of teams participated
20 20 Event was successful
27 Monitoring and Evaluation of Ward Playgrounds
To improve sports
infrastructure
No. of
playgrounds
30 30 Exercise on going
28 Supervision of kipchoge
stadium
To ensure quality
and timely
completion
No. of
stadiums
1 1 Works on going
Challenges:
Lack of designated vehicles for carrying out monitoring and evaluation exercise
Inadequate funding for completion of projects
Insufficient staffing in the department hindering service delivery
Way forward:
Need to acquire more vehicles to enhance mobility during Monitoring and Evaluation
exercise
Increase budget allocation to enhance completion of programs and projects
Need for more staffing to enhance service delivery
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3.2 DEPARTMENT OF HEALTH SERVICES
During the period under review, health care services were delivered across the county through
188 health facilities of which 64.4% (121) are County Government, 11.6% (22) Faith Based,
23.8% (45) Privately Owned while 1.1% (2) National Government.
The overall goal of the department is to reduce illnesses, disabilities and exposure to risk factors
through evidence-based interventions and best practices. To achieve this, the department seeks
to:
Eliminate and control communicable conditions
Halt and reverse increasing burden of NCDs
Reduce the burden of violence and injuries
Provide essential health services to Uasin Gishu County citizens
Minimize exposure to health risk factors
Strengthen collaboration with other sectors
Achievements:
The following is a summary of programmes/projects achievements during the reporting period as
shown in table 3.2 below;
Table 3.0.2 Summary of Programmes/Projects Implemented by Health Department
Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
Public Health Activities Latrine coverage
To promote public sanitation and reduce communicable and non-communicable diseases
No. of HH 20035 31595 29815 81445 Activity ongoing
No. of HH with pit latrines
18182 (90%)
28182 (89%)
24115 (80%)
70479 (86.6%)
There was improvement of households with functional latrines from 81% last financial year to 86%
No. of HH with hand washing facilities
3183 2018 4342 9543 Need to strengthen awareness
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Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
No. of HH with WC,
1018 1118 164 2300 There was an increase of 2300 HH compared to 1st Q last financial year which was 2100
ODF villages 23 23 23 69 50 HH has been verified to have functional latrines. declaration and certification as ODF villages on process
Inspection of premises
To promote hygiene in food handling
No. of food premises available
541 646 314 1501 1501 inspected and recommended for licensing
No. of food premises licensed
308 110 215 633 633 has been licensed
No. of food premises not recommended for licensing
0 58 50 108 Given statutory notices for an improvement
No. of nonfood premises available
564 368 54 986 Inspected and recommended for licensing
No. of food premises licensed
170 106 29 305 Total of 305 premises had been licensed
No. of premises not recommended for licensing
0 0 0 0 Inspection in progress
No. of routine food samples taken
10 10 10 30 Target to be made per quarterly
No. of food samples taken
0 0 0 0 NIL
Vector/ vermin and pest control
To prevent vector borne diseases
Target HH to be sprayed
244 309 298 851 In high risk areas
No. of H/H sprayed
0 0 0 0 No complain made on outbreak of malaria
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Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
No. of treated/ managed cases of jiggers
4 6 10 20 Done in conjunction with red cross
Target institutions to be sprayed.
6 5 7 18 Target to be sprayed
No. of Institutions sprayed
0 0 0 0 No request made by the school management
Disease surveillance
To reducing disease morbidity (prevalence)
Detection of AFP cases
0 1 0 1 Reported to DSC
No. of cases investigated
0 1 0 1 Investigated
No. of measles cases reported
0 0 0 0 No cases reported
No. of cases of Neonatal tetanus reported
0 0 0 0 No cases reported
No. of facilities reporting IDSR weekly Report
31 30 20 81 All health facilities are required to report
No. of LLITNS distributed to under ones
242 256 320 818 Reported by community volunteers
No. of LLITNS distributed to expectant mothers
379 341 61 781 Reported by community volunteers
Community strategy
To advocate for health issues at community levels
Target No. of community units
204 204 204 612 Required number
No. of units existing
169 169 169 507 Need to strengthened CS
No. of units functional
70 70 70 210 Need to strengthened the units
No. of non-functional units.
99 99 99 297 Need to be strengthened
No. of dialogue days
5 0 6 11 By community unit
No. of Action days
4 0 3 7 By community unit
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Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
No. of home states with Dish racks
3379 1760 2276 7415
Inoculation To produce/ boost immunity and to protect communicable diseases.
No. vaccinated against yellow fever
0 0 0 0 Yellow fever vaccines out of stock
No. vaccinated against typhoid
0 0 0 0 Done in central points at inoculation urban office
No. vaccinated against OPV
0 0 0 0 Yellow fever vaccines out of stock
No. of booklets issued
0 0 0 Done in central points at inoculation urban office
No. of certificates issued
0 0 0 0 Done in central points at inoculation urban office
No. of clients given anti rabies
6 3 0 9
No. of adverse effects following inoculation
0 0 0 0 No reported case
Law enforcement and prosecution
To enforce law and order
No. served with statutory notice
10 20 40 70 70 notices served to law offenders
No. complied with the notice
67 67 67 201 Complied
No. of cases prosecuted
0 0 0 0 No case was reported
Building plans approval
To enhance standardization of buildings
No. of building plans submitted for approval
10 5 3 18 Improve the standard of housing
No. approved 6 3 3 12 Improve the standard of housing
No. rejected 1 0 0 1 To prevent accidents
No. Pending 3 2 2 7 Awaiting discussion
School health program
To promote hygiene and sanitation in
Target no of schools/ institutions
138 24 114 268 For routine inspection purposes
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Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
schools No. of children dewormed
545 0 909 1454 School going children dewormed
No. inspected 31 10 20 61 Inspection on going
No. of schools with adequate sanitation.
95 68 110 273 Reduce communicable diseases
No. of schools inspected for registration
0 0 0 0 No requisition made
No. of schools with portable water
48 70 53 171 Need for sensitization
No. of schools with hand washing facilities
44 88 81 213 There was an improvement
Medical examination of food handles
To reduce disease morbidity (prevalence)
Target No. of food handler.
268 256 275 799 Food handlers examined in the period
No. examined 135 220 210 565 On going
No. issued with medical certificates
130 196 195 521 521 examined
No. unfit & recommended for treatment
5 4 5 14 Under treatment
No. Retreated 0 1 0 1 Health Infrastructure
Completion of sub county hospitals
To enhance infrastructural development
No. of sub county hospitals
- - - 2 complete, 1 ongoing and 2 stalled
Burnt Forest and Turbo are complete. Kesses is ongoing while Ziwa and Moiben had stalled
Completion of 40 bed maternity unit at Kapteldon sub county hospital
To enhance post natal care
% completion - - - Works ongoing
At various level of completion
21 | P a g e 1st Quarter Report FY 2017/18
Activity/ Project
Objective Output Indicator
Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative
Construction of 70 bed maternity unit at west health center
% completion - - - Handed over to the contractor to commence work.
Handed over to the contractor to commence work.
Completion of reference laboratory at Huruma hospital
To enhance testing and diagnostic of diseases
% completion - - - construction works ongoing
Works ongoing
Challenges:
Shortage of healthcare workers across all cadres
Lack of designated vehicles for re-distribution of drugs
Inadequate modern medical and diagnostic equipment
Prolonged duration in getting architectural drawings and Bills of Quantities from
department of public works for flagship projects, leading to delays in implementation
Inadequate support services from procurement especially in procurement of day to day
needs for essential supplies
Inadequate public education to understanding that there is an essential drug list for public
facilities
Lack of power supply in some health facilities therefore hindering delivery of
immunization and diagnostic laboratory services
Inadequate funding especially for development projects
Incomplete projects built by national government through the Economic Stimulus
Program (ESP) and African Development Bank (ADB)
Way forward:
Need to hire more healthcare workers across all cadres
Purchase designated vehicle for re-distribution of drugs
Procure adequate medical and diagnostic equipment.
Department of Public works to prioritize assigning its officers to county government
flagship projects and set firm datelines for preparation of Bill of Quantities.
22 | P a g e 1st Quarter Report FY 2017/18
Deploy procurement and human resources staff to the department of health to enable
efficiency in management of functions.
Need for public education on available essential drug list for public facilities.
Increase budgetary allocation for power connection
Increase funding especially for development programs
3.3 DEPARTMENT OF PUBLIC SERVICE MANAGEMENT
The mandate of the department includes:
i. To identify reform opportunities for the County Government Human Resource and to advise
the County Government on policy innovations and strategy in those areas of reform.
ii. In conjunction with the County Public Service Board to lead the strategic development and
management of the Human Resource in relation to: Planning, identifying risks and strategies
to minimize such risks and Performance management and recognition
iii. Equity and diversity, including strategies to ensure they advise the county government on
appropriate strategies, policies, and practices for leadership structure in the Department. In
addition, the department advice the county government on appropriate strategies, policies, and
practices in relation to such other departments from time to time, and to monitor, co-ordinate
and assist in the implementation of the same; Develop and advise the County Government on
service delivery strategies and models for the department through collaboration with other
Stakeholders and the wider community; Coordinate communication at the county; Coordinate
planning of county events; and Ensure proper record management by the registry
To implement these functions, the department is made up of the following; Human Resource
Management, Legal and Corporate Communication
3.3.1 DIRECTORATE OF HUMAN RESOURCE
The directorate is responsible for managing human resource, records and general administrative
duties. It has three sections namely; Payroll Section, Human Resource Registry and General
Registry.
23 | P a g e 1st Quarter Report FY 2017/18
Achievements:
During the period under review, the directorate implemented the following activities as indicated
in the table 3.3.1.
Table 3.0.3.1 Summary of Projects/Activities Implemented by PSM Department
S. No
Activity/Project Name
Objective Estimated Cost (Kshs)
Output Indicator
Target for the Quarter
Achievement for the Quarter
Remarks/Comments
1.
Attachment To train, impart skills and expose students to real work environment situation and gain experience
699,000 No. of students placed
250 233 Some departments are not effectively coordinating the attachment program.
2
Staff Medical Cover
-To ensure employees and their dependants enjoy medical benefit and protect workers against work related ailments and injuries. -To maintain a healthy workforce
120 M -Evaluation Undertaken for NHIF only.
To ensure that County Staff and their dependants are medically covered.
-Evaluation report
-Currently Staff and their dependants are provided with commitment letters to visit hospitals of their choice. -Awarding of contract pending.
3 Training To ensure employees are skilled and knowledgeable in order to improve service delivery
-Cost apportioned to each department
No. of employees trained
-To train all employees for 5 days in a year as per TNA.
- It has proved difficult to obtain training returns from various departments.
4 Induction To ensure -Cost No of - - -Inductions
24 | P a g e 1st Quarter Report FY 2017/18
S. No
Activity/Project Name
Objective Estimated Cost (Kshs)
Output Indicator
Target for the Quarter
Achievement for the Quarter
Remarks/Comments
that new employees and Trainee students familiarized with the County Systems, Structure and operations. They are also informed on what is expected from them.
apportioned to each department and is absorbed in the training budget.
new appointees and employees inducted. No of students on attachment inducted
conducted. -There is need for departments to ensure that trainee students attend induction.
5 Promotions To motivate and recognize staff performance.
- No of employees promoted.
- - 13 staff members from various departments promoted.
-The exercise needs to be hastened and if possible have a timeline to avoid anxiety and speculation among staff members.
6 Reports
-To document the County’s annual and 5 year term activities including progress made if not completed and achievements.
- No of reports prepared
-PSM End Term Report and Annual Report generated.
-Both End Term and annual report developed.
-The department Secretariat should be well funded, given ample time and completely detached from day to day office duties when developing the End Term Report. - The membership should be consistent in order to uphold sustainability and continuity.
25 | P a g e 1st Quarter Report FY 2017/18
S. No
Activity/Project Name
Objective Estimated Cost (Kshs)
Output Indicator
Target for the Quarter
Achievement for the Quarter
Remarks/Comments
7 Procurement Plan
To give a breakdown of the Annual expenditure of the department procurable items.
178,586,000
% completion
100 100 -The procurement dept. should be regularly updating relevant developers of the plan in various department in case of any changes. -Those who develop the procurement plan ought to be taken for induction on the same in order to expose them more especially when there are changes in the drafting of the plan.
8 Work Plan To give a breakdown of the department Annual activities.
- % completion
100 100 The Work Plan was timely developed for activities costing Kshs 170,744,977.
9 Opening of New files
To account and keep record of County employees.
- No of files opened
- 7 -Branded files in use. -Files opened for all new appointees and employees.
Others Achievements:
26 County employees exited service for various reasons
167 staff members proceeded on leave during the quarter
A total of 1,112 staff and their dependents were facilitated to access medication in the
quarter for a total cost of kshs.14, 057,006.49.
26 | P a g e 1st Quarter Report FY 2017/18
There were 342 non-declared staff members and so far 262 have declared leaving only 80
remaining.
Challenges:
Some departments tend to absorb excess number of students without considering their
capacity therefore causing inconveniences to both trainees and the staff.
Staff who wishes to access medication outside the county cannot do so as the services are
only available in specific hospitals within Eldoret Town.
Some students do not surrender their identification badges at the end of the attachment
period.
Lack of office equipment such as photocopier
Increased use of stationery due to the current staff medical arrangement
Difficulties in maintaining records due to over reliance on manual system.
Existence of different leave forms still posing a challenge.
Staffs are having difficulties in accessing health services over weekend and at night as
offices are not opened.
Communication difficulties as some staff are not provided with airtime.
Lack of power backups (UPS) at the Payroll office thus in case of power black-outs it
may cause the server to crash.
There is overcrowding in payroll office by the county staff while seeking for payroll
services.
Outdated personal computers in Payroll Section.
Un-necessary pay slip request despite the existence of GHRIS system.
Recommendations:
The process of awarding the medical cover insurance should be fast tracked to enable
staff and their dependants’ access medical services in various places even outside the
county.
Departments should appoint officers to coordinate attachment program and facilitate
students exit at the end of the attachment period.
Need to enforce use of standardized leave form.
27 | P a g e 1st Quarter Report FY 2017/18
Automation of HR Registry
Need to purchase photocopy machine.
A consideration be made to provide airtime.
Acquisition of five power backups be availed urgently to save the computers from
crashing.
Partition Payroll Office to enhance service delivery.
Departmental heads should be reminded to submit their casual master roles in date stated
Acquire modern computers with higher processing power.
Include the payroll section modules in the annual county training plan.
Acquire one bulk filer for payroll section.
3.3.2 DIRECTORATE OF CORPORATE COMMUNICATION
The section is a link joining county internal and external stakeholders through information.
Furthermore, it involves communicating the county’s achievements and projects through various
platforms and channels which are readily accessible by the public.
Achievements:
During the period under review, the directorate implemented the following activities as indicated
in the table 3.3.2.
Table 3.3.2 Summary of Projects/Activities Implemented by Corporate Communication
S/N
o
Activity/Project
Name
Objective Estimated
Cost
(Kshs)
Output
Indicator
Target for
the
Quarter
Achievemen
t for the
Quarter
Remarks
1. Documentary To
showcase
the Does
and Don’ts
of Motorist
within the
county
0 %
completio
n
- 100 The
Document
ary is
running on
the LED
Screen at
the library.
28 | P a g e 1st Quarter Report FY 2017/18
S/N
o
Activity/Project
Name
Objective Estimated
Cost
(Kshs)
Output
Indicator
Target for
the
Quarter
Achievemen
t for the
Quarter
Remarks
2. Media and
Publicity
To inform
the
residents
of Uasin
Gishu
what the
governme
nt has
achieved.
200,000 Media
mention
and
publicatio
n in print
media
- it is a
continuous
process
On- going.
Targeting
more
publicity.
3. LED
Screen(Infomerc
ials)
Dissemina
te
informatio
n to the
publics
0 No of
departme
nt
covered
At least
have each
departmen
t covered
continuous An on-
going
process.
4. County Website
provide
informatio
n to the
public
0 %
completio
n in
updating
the
website.
- 100 The
website is
updated
and
training
has been
done to
communic
ation
officers
through
the
departmen
t of ICT
5. b
B
R
A
N
Branding of the
Governor’s
Office- Nairobi
To bring
out proper
signage,
and a
good
image
presentati
on
Not yet %
completio
n
- continuous The
process is
currently
ongoing
6. Initiated and To project % 100 100 A Public
29 | P a g e 1st Quarter Report FY 2017/18
S/N
o
Activity/Project
Name
Objective Estimated
Cost
(Kshs)
Output
Indicator
Target for
the
Quarter
Achievemen
t for the
Quarter
Remarks
took part in a
peace caravan
during the
election period.
a strong
brand for
the county
completio
n
Relations
and a
Brand
strategy;
Peace
Caravan
was
branded
and
residents
given
branded t-
shirts and
caps
7. Training on
county
integrated portal
with ICT
Training on
Brand and
Image with
PRSK
To Equip
and Build
staff with
the
required
knowledge
in their
area of
specializat
ion
0
200,000
No of
trainings
- Continuous More
trainings to
be done
on staff.
8. Hosted and
Branded A
ground breaking
ceremony of a
major investor to
the county in
collaboration
with the office of
the Governor
As a
support
and create
a
conducive
environme
nt to bring
more
investors
on board
256,000 No of
branded
materials
purchase
d and
Dinner
hosted
for the
event
- Dinner
hosted
A brand
and a PR
Strategy; -
Souvenirs
presented
to
investors;
Uasin
Gishu
county
ranked the
best
county to
start a
30 | P a g e 1st Quarter Report FY 2017/18
S/N
o
Activity/Project
Name
Objective Estimated
Cost
(Kshs)
Output
Indicator
Target for
the
Quarter
Achievemen
t for the
Quarter
Remarks
business
3.3.3 COUNTY ATTORNEY’S OFFICE
The legal section is tasked with the responsibility of handling litigation matters, court
representation and attendance, drafting of bills, agreements, Memorandum of Understandings
(MoUs) and providing advisory opinion to various county government departments.
Achievements:
During the period under review, the section implemented the following activities:
Compliance with the Constitution on Policies - the section prepared a Leadership and
Integrity Code to the EACC for review. The same has since been approved by EACC.
The section is still engaging other departments and looking forward to draft more policies
in line with the Constitution.
Legislation on County Policies - the section is involved in drafting various legal
documents which include; Bills, Agreements, Contracts, Memorandum of Understanding
(MoUs) and Opinions. During the quarter under review, the section has not prepared
and/or drafted on any of the above.
In addition, the section alongside the CO`s and Directors, have successfully negotiated, advised
and eventually in some instances signed MOU`s and agreements with various investors.
The section has so far drafted and signed tender contracts with a number of departments and the
process is still ongoing. They include:- Finance; ICT; Health; Roads & Public works; Lands
Housing & Physical planning; and Trade, Tourism, Cooperative & Industrialization.
The section has re-gazetted some of the County statutes and others are underway, this is in line
with the court order issued in Petition No 52 of 2016 advising that all County legislations and
policies should be republished under the Kenya Gazette.
31 | P a g e 1st Quarter Report FY 2017/18
We have advised and offered legal opinions to various departments as sought, most notable ones
being Industrial court matters, matters before Arbitration and various land cases pending in
court.
Litigation - This basically is the process of handling cases in which the County
Government has either been sued or is suing. The legal section took over cases that were
being handled by the defunct Municipal Council of Eldoret in addition to new cases
involving the County Government. A number of these cases are ongoing in court whereas
others have been concluded and judgement delivered.
The section has on some instances advised and proposed for out of court settlement and
Alternative Dispute Resolution as opposed to court process. Through this mechanism, some
cases have been settled out of court and others referred to Arbitration.
The section has acted on several matters of illegally acquired parcels of land, several complaints
have been filled before National Land Commission, Ethics and Anti-corruption Commission and
a number of cases are ongoing in court. They include Sirikwa Quarry land, Moiben land, part of
Kipchoge Keino Stadium, Langas-Racecourse Health Centre land and Cattle holding ground
opposite the Veterinary, Arts theatre, Kiplombe dispensary, Kapsoya gardens and Investigation
Laboratory among others.
Offering Advisory Opinion - the section is keen to ensure that due process is followed
by the departments in disciplinary cases, policy making and drafting of legal documents
so as to avoid legal technicalities. We have also boosted service delivery of other
departments by issuing guidance in line to Constitutional, Administrative and
Employment law. There are instances where we have advised and opted for out of court
settlement and Alternative Dispute Resolution.
Enhancing Revenue Collection - the section is working with the relevant departments to
ensure that County legislations are adhered to in order to improve revenue collection.
Implementing measures to promote national cohesion and national values – the
section is liaising with the relevant department on how best to approach this target noting
32 | P a g e 1st Quarter Report FY 2017/18
that it is an important measure to be adopted by the Government in line with the
Constitution.
Challenges:
Some of the challenges faced in the section are as follows;
Limited budgetary allocation.
Lack of space to expand the legal section more so to accommodate our new legal
officers.
Lack of space and resources to establish a fully-fledged legal library/registry.
Slow response by some departments when requested for documents/evidence to be
produced in court.
Lack of office stationery to be used by the new staff.
Slow procurement processes on requisitioned items
Lack of a full time vehicle for the legal section. The one allocated is an Executive
vehicle and cannot serve the section well given the kind of work assigned.
Conclusions and Recommendations:
In conclusion it is clear that the Legal Office has improved despite the many challenges. The
section however endeavors to attain the success of our goals as a section and as a county at large.
However areas of key concerns that need to be addressed include:
Allocation of more funds as per our forwarded budget proposal.
Allocation of more office space, stationery and furniture to accommodate all legal
staff.
Creation of a fully-fledged legal registry and library, this is by getting space and
allocation of enough funds to enable the legal section work towards its goals.
Allocation of full time vehicle to assist in office coordination.
3.4. DEPARTMENT OF ADMINISTRATION AND COORDINATION
The mandate of the department is to coordinate and manage the general administrative functions
of the county government for efficient service delivery; facilitate citizen participation in county
government activities; and ensure delivery of services to the residents of the county.
33 | P a g e 1st Quarter Report FY 2017/18
Achievements:
During the period under review, the department implemented the following activities as
indicated in the table 3.4.1.
Table 3.0.4.1 Summary of Projects/Activities Implemented by Administration & Coordination
Dept.
S/No
Activity(s)
Objective Estimated Cost (Kshs)
Output Indicator
Target for the quarter
Achievement for the quarter
Remarks
Field Administration
1. Construction of Sub county headquarters; Renting of ward offices
To provide office accommodation of county staff at the sub-counties and wards
Moiben -36,890,070 Ainabkoi -36,414,055 Kapseret – 33,242,010
% completion
- ongoing The projects are near ongoing; renting on ward offices progress
2. Public participation meetings, public barazas and project implementation committee meetings
To improve coordination of county government affairs
- No. of meetings held
- 6 meetings per sub county held in the quarter totaling 36; 6 meetings per ward held in the quarter totaling 180
Requires budgetary allocations
3. -Establish and operationalize coordination committees to monitor, evaluate and report on programmes, projects and initiatives of the county government in the field. -Establish
To co-ordinate performance and delivery of county government functions in decentralized units
- No of coordination committee meetingsheld; M&E meetings held; No of service delivery committee meetings held
- - Requires budgetary allocations
34 | P a g e 1st Quarter Report FY 2017/18
S/No
Activity(s)
Objective Estimated Cost (Kshs)
Output Indicator
Target for the quarter
Achievement for the quarter
Remarks
Field Administration
and operationalize sub county and ward level service delivery committees
4. Inter-agency meetings, Intergovernmental barazas, peace meetings, dialogue committees
To promote cohesion, integration and patriotism to enhance peace and county unity
- No of inter-agency meetings held
- - Requires budgetary allocations
5. Coordinate disaster management where the county government is required to respond
To mitigate disaster
- No. of inter-agency meetings held
- - Requires budgetary allocations
6. Coordination of county functions/celebrations
To coordinate county functions/celebrations
- No. of coordination meetings held
- - Requires budgetary allocations
Enforcement Section
7. Enforcement activities
To enforce county laws
- No of arrests made
- - Requires budgetary allocations
8. Provide the necessary support to county officials in
Support county government officials to effectively
No. of reports and briefs
Reports and briefs on operations
Budget allocation
35 | P a g e 1st Quarter Report FY 2017/18
S/No
Activity(s)
Objective Estimated Cost (Kshs)
Output Indicator
Target for the quarter
Achievement for the quarter
Remarks
Field Administration
various departments and work stations to ensure that the set targets are achieved
discharge their duties in different work stations
9. Security To secure all county government vital installations
- No. of security briefs prepared
- - Including buildings, yards, markets and other county assets
Challenges:
The contract periods have expired and procurement committee is yet to extend the
time
There is variance between contract bills and drawings ( in the case of Ainabkoi Sub-
County Office Project, ongoing construction is using a drawing twice as big as the
initial used for tendering)
Recommendations:
There is need for the project manager to urgently conduct appraisal of the project to
address the challenges of expiry of contract periods; variance between contract bills and
drawings.
There is need for provision of adequate development funds for construction and
equipping of field offices.
36 | P a g e 1st Quarter Report FY 2017/18
3.5 FINANCE AND ECONOMIC PLANNING
Finance and Economic Planning Department is charged with the responsibility of monitoring,
evaluating and overseeing the management of public finances and economic affairs of the
county. Treasury makes periodical report to relevant bodies as required by the PFM Act 2012
both financial and non-financial matters. The County Treasury constitute two departments,
Finance and Economic planning.
During the period under review the department received a total of Kshs. 794,002,435 as its share
of equitable share of revenue from the National Treasury as indicated in Table 3.5.1 below. On
absorption levels, recurrent stood at 11 percent of total budget for recurrent allocations while
there was no expenditure on development.
Local revenue collected for the quarter under review amounted to Kshs. 89,501,705 against a
target of Kshs. 106,540,000 representing a variance of Kshs. 17,038,295. The underperformance
is as a result of the poor economic environment experienced in the period under review due to
prolonged election period. Table 3.5.2 shows analysis of revenue performance per stream during
the period under review
37 | P a g e 1st Quarter Report FY 2017/18
Table 3.0.5.1: County Expenditures by Departments for the Periods July 2017-Sept 2017
DEPARTMENT
RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT
Governor's Office 143,549,472 - 143,549,472 21,312,866 - 21,312,866 14,200,340 14,200,340 7,112,526 - 7,112,526 129,349,132 - 129,349,132 10% #DIV/0!
Finance and Economic
Planning 450,080,813 - 450,080,813 47,924,266 - 47,924,266 22,429,354 22,429,354 25,494,911 - 25,494,911 427,651,459 - 427,651,459 5% #DIV/0!
Public Service
Management 312,383,916 32,444,978 344,828,894 53,233,693 - 53,233,693 33,856,798 33,856,798 19,376,895 - 19,376,895 278,527,119 32,444,978 310,972,097 11% 0.00
ICT and E-
Government 54,247,698 38,933,974 93,181,672 8,719,274 - 8,719,274 4,646,811 4,646,811 4,072,464 - 4,072,464 49,600,887 38,933,974 88,534,861 9% 0.00
Roads, Transport and
Infrastructure 440,943,154 474,238,255 915,181,409 61,797,451 - 61,797,451 43,549,931 43,549,931 18,247,521 - 18,247,521 397,393,223 474,238,255 871,631,478 10% 0.00
Lands, Housing and
physical planning 105,395,722 173,039,883 278,435,605 15,466,153 - 15,466,153 7,841,710 7,841,710 7,624,442 - 7,624,442 97,554,012 173,039,883 270,593,895 7% 0.00
Water, Environment,
Energy and Natural
Resources 66,405,835 300,079,766
366,485,601 13,981,663 - 13,981,663 27,251,151 27,251,151 - 13,269,489 - - 13,269,489 39,154,684 300,079,766 339,234,450 41% 0.00
Health Services 1,569,065,225 205,484,861 1,774,550,086 348,830,591 - 348,830,591 265,589,839 265,589,839 83,240,751 - 83,240,751 1,303,475,386 205,484,861 1,508,960,247 17% 0.00
Agriculture, Livestock
and Fisheries 258,361,619 410,969,723 669,331,342 56,196,445 - 56,196,445 30,173,136 30,173,136 26,023,309 - 26,023,309 228,188,484 410,969,723 639,158,207 12% 0.00
Trade, Cooperatives,
Tourism and Wildlife 116,503,944 183,854,875 300,358,819 23,473,804 - 23,473,804 4,606,553 4,606,553 18,867,251 - 18,867,251 111,897,391 183,854,875 295,752,266 4% 0.00
Education, Social
Cultural, Youth and
Sports 390,008,166 118,964,919 508,973,085 71,270,936 - 71,270,936 26,420,430 26,420,430 44,850,506 - 44,850,506 363,587,736 118,964,919 482,552,655 7% 0.00
County Public Service
Board 67,426,580 - 67,426,580 8,421,419 - 8,421,419 5,234,386 5,234,386 3,187,033 - 3,187,033 62,192,194 - 62,192,194 8% #DIV/0!
Budget And Economic
Planning 103,496,507 - 103,496,507 10,733,289 - 10,733,289 1,804,451 1,804,451 8,928,838 - 8,928,838 101,692,056 - 101,692,056 2% #DIV/0!
Public Administration 182,630,284 131,224,890 313,855,174 41,500,000 - 41,500,000 1,600,717 1,600,717 39,899,283 39,899,283 181,029,567 131,224,890 312,254,457 1% 0.00
Youth and Sports
Development 142,687,071 214,929,839 357,616,910 11,140,586 - 11,140,586 2,825,800 2,825,800 8,314,786 8,314,786 139,861,271 214,929,839 354,791,110 2% 0.00
TOTAL 4,403,186,006 2,284,165,963 6,687,351,969 794,002,435 - 794,002,435 492,031,406 - 492,031,406 301,971,029 - 301,971,029 3,911,154,600 2,284,165,963 6,195,320,563 11% 0.00
Absorption (%)BUDGET ALLOCATION (Kshs) EXCHEQUER ISSUES (Kshs) EXPENDITURE (Kshs) BALANCE AGAINST
EXCHEQUER ISSUES
BALANCE AGAINST BUDGET
38 | P a g e 1st Quarter Report FY 2017/18
Table 3.5.2 Revenue Performance per streams for 1st Quarter 2017/18
REVENUE STREAMS Jul-17 Aug-17 Sep-17 TOTAL
Bar Inspection Fee 18,200 21,000 1,000 40,200
Application Fee 141,200 118,900 114,000 374,100
Audit and Supervision Fees 5,000 - - 5,000
Buildings Plan Approval Fee 186,000 181,000 302,000 669,000
Burial Fees 52,000 58,200 7,000 117,200
Business Permits Current Year 1,939,347 821,320 455,020 3,215,687
Clamping Fee 283,400 78,500 51,000 412,900
Council Premises Occasional Hire (Offices, etc.) 35,800 2,500 2,400 40,700
Court Fines 298,127 283,725 142,606 724,458
Enclosed Bus Park Fee 6,905,348 5,498,779 7,460,100 19,864,227
Fire-Fighting Services 20,000 42,000 25,000 87,000
Housing Estates Monthly Rent 782,326 1,275,897 768,930 2,827,153
Impounding Charges 26,000 2,000 5,100 33,100
Innoculation Fee 198,600 103,700 77,700 380,000
Land Rates Current Year 3,402,433 1,882,587 3,008,289 8,293,310
Log Cess/ Bark cess 17,000 7,000 10,890 34,890
Market Fees 1,160,045 1,191,598 1,313,166 3,664,809
Refuse Collection Fee 283,435 216,800 137,300 637,535
Motor Bikes 123,400 140,400 359,960 623,760
Right-of-Way / Way-Leave Fee (KPLN, Telkom, etc.) 603,454 - 126,430 729,884
Sand, Gravel, and Ballast Extraction Fees 166,321 390,374 88,340 645,035
Sign Boards & Advertisement Fee 1,726,400 550,660 1,402,292 3,679,352
Slaughtering Fee 885,490 809,040 861,360 2,555,890
Street Parking Fee 2,098,746 1,389,099 4,709,070 8,196,915
Sugarcane Cess 405,868 - - 405,868
Tender Documents Sale 500 3,000 3,500
Weight and Measures - - -
Water Kiosks Sale/Supply - - -
Wheat & Maize Cess 105,796 - - 105,796
Public Toilet - - 40,000 40,000
Agriculture AMS 73,800 190,400 - 264,200
Agriculture Vertenary 566,620 11,400 578,020
Betting Control 272,000 81,000 120,000 473,000
Health Centers & Dispensaries Fees 2,139,132 1,712,723 1,779,664 5,631,519
Public Health 106,400 64,000 43,900 214,300
DIRECT BANKING 8,935,819 5,342,197 9,655,382 23,933,397
TOTAL REVENUE COLLECTION 33,964,007 22,458,399 33,079,299 89,501,705
39 | P a g e 1st Quarter Report FY 2017/18
Achievements:
Issuance of Budget Circular for Financial 2018/2019 which guides and gives timelines on
preparation of FY2018/2019 Budget.
Creating and renaming departments in Hyperion IFMIS system as created by His Excellency
the Governor.
Published and distributed copies of the Monitoring and Evaluation report for 2016/17
financial year.
The following policy documents were prepared and submitted as required by law (PFM Act
2012): Annual Progress Report for 2016-17 financial year; County Budget Review and
Outlook Paper (CBROP) 2017; and Annual Development Plan FY 2018/2019.
Payments of personnel emoluments were up to date.
Statutory Reports submissions to the Office of Controller of Budget were up to date.
Funds were made available at the time required though delays in July were occasioned by
Senate delay in passing CAR Act 2017.
Challenges
Delay in disbursement of funds from national treasury due to delay in passing CAR Act
2017.
Slowdown in revenue collection during the lengthened election period.
3.6 ENVIRONMENT, WATER, NATURAL RESOURCES, TOURISM AND WILDLIFE
MANAGEMENT
The mandate of the department includes provision of solid waste management, control of air
pollution, noise pollution, public nuisance and outdoor advertising; implementation of national
government policies on natural resources; environmental conservation; and coordination of water
supply and catchment protection within the county.
Broad outputs and outcomes to be achieved by the department
Increased access to clean portable water
Increased number of water supplies
40 | P a g e 1st Quarter Report FY 2017/18
Protection of water catchment areas
Increase of forest cover
Increase water volumes through desilting of dams
Wildlife & Tourism development
Efficient waste management in the county
Payment of suppliers/pending bills
Achievements:
Provision of water and sewerage services in the urban areas is also prioritized in the county. The
current total water production for Eldoret and its Environs is 36,000 M3
per day. This is way
below the current demand of about 60,000 M3
per day. To breach this gab, the county in
conjunction with Lake Victoria North Water Services Board developed Elgarini water project
that would give additional 9,000 M3
per day. The project was 75% complete and was expected to
be completed by end of 2017. In addition, plans were underway to develop Kipkaren water
treatment plant that would give additional 24,000M3
per day thus closing the gap. It is also
noteworthy to mention that for the first time, Eldoret Water and Sanitation Company
(ELDOWAS) made a surplus and this would be used to further improve services.
In the period under review, the department implemented the various programmes and activities
as indicated in the table 3.6.1
Table 3. 6.1 Summary of Project/Activities Implemented by Environment, Water, Natural
Resources, Tourism and Wildlife Management
S/No
Activity/ Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
1.
Drilling & equipping of boreholes
To improve access to clean and safe water
- No. of boreholes drilled
- 6 drilled 11 equipped
2016/17 FY projects under completion
2.
Development of community water
To improve access to clean and safe water
- No. of community water projects
- 96 2016/17 FY projects under completion
41 | P a g e 1st Quarter Report FY 2017/18
Table 3.6.2: Summary of Project/Activities Implemented by Tourism & Wildlife
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
projects done
3. Maintenance of water supplies
To improve access to clean and safe water
- No. of water supplies maintained.
6 6 Routine operations & maintenance
4.
Rehabilitation and Beautification
To create a clean and attractive environment
- No. of areas rehabilitated/beautified
- Nil Rehabilitation of Uganda road for last FY finalised
5.
Afforestation
To Increase forest cover
- No of tree seedlings planted
- Nil No rains & no finances
6.
Purchase of skip loader lorry
To improve solid waste management efficiency
13M No of skip loader lorries
- - No finances
42 | P a g e 1st Quarter Report FY 2017/18
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
1. Enhancing Tourism Product Development
To develop and promote River Sosiani Nature Park as an urban conservation initiative and making Eldoret town green
5M
A wildlife zone and a nature trail as the first phase of the project To have a unique tourism product in the city
Fencing the Moi Teaching and Referral Hospital side.
Fencing of the MTRH side has already commenced
Department will enhance public participation and consultation with other stakeholders and land owners to appreciate what has been done in the MTRH side so as to enable the project to continue to the second phase
To develop and validate an integrated wetland management plan for Kesses dam. that will prescribe the tourism activities and conservation initiatives that needs to enhance environmental sustainability of the various activities and
2,651 million
Implementation of validated integrated wetland management plan
Conservation awareness and sensitization barazas to the local community
The integrated management plan is at its implementation stage
Created awareness and conducted education programmes to seek community good will in the development of the attraction The integrated wetland management plan had been validated by
43 | P a g e 1st Quarter Report FY 2017/18
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
promote tourism development
all stakeholders and this would prescribe the tourism activities to be carried out around the dam. Construction of the gate and toilet block is on going
To construct a world class athletics training camp (Chagaiya High Altitude Training camp)
164,486 million
Chagaiya High Altitude Training camp
Complete sports facility, hostels and the field.
Construction of the camp is ongoing. EIA report has been submitted to NEMA and it has been approved
Tender was awarded to the contractor for construction and consultancy respectively ; EIA for the project was conducted and certificate has been issued by NEMA; There was good will by the local community about the coming up of the training
44 | P a g e 1st Quarter Report FY 2017/18
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
camp and construction process was going on well; Contract Implementation Team (Committee) for the project had been constituted to ensure that the same is delivered on time.
2. Harness Tourism Stakeholder/ partnership in the sector
To make Uasin Gishu County a tourism and investment destination of choice in the North Rift by establish Tourism Information Centre
200,000 Functional tourism information centre that would give first hand information to the visitors, to the County and NOREB as a region
Identify and allocate office space for tourism information centre
The office space had been allocated for the information center
Kenya Tourism Board had partnered with the County in establishing a Tourism Information Center The office space was found to be an ideal and KTB officials were ready to refurbish and equip the office
To ensure provision of good service delivery by
1,000,000 Having well informed and trained personnel
Training and capacity building
Tourism Fund are in the process of
Need for the County Government to be
45 | P a g e 1st Quarter Report FY 2017/18
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
the tourism and hospitality players
of the tourism stakeholders by Kenya Tourism Board and Kenya Wildlife Service
developing and implementing the training programme based on the proposal by the county
conducting training and capacity building for the staff of the tourism facilities and establishment, so as to maintain the standards required in the industry Uasin Gishu County emerged to be the best destination in the region since it had a huge bed capacity and its ability to handle visitors even of large numbers
Tourism promotion and marketing
Identification of community based enterprises in the six Sub counties
1,200,000 To identify the community based tourism enterprises
To identify the activities being practiced by the different enterprises
Needs assessment was done for each of the community based tourism enterprises identified
The department is now developing a training program for the same so as to enhance skills and also be able to receive visitors in this various
46 | P a g e 1st Quarter Report FY 2017/18
S/No.
Activity/ Project name
Objective Estimated Cost
Output Indicator
Target for Quarter 1
Achievement for Quarter 1
Remarks
destinations
To participate in the inauguration of the County Wildlife Conservation and Compensation committee
50,000 Having a familiarization meeting with the Wildlife Conservation and Compensation committee
Getting to know the functions of the committee and how they will work with the County
This committee and its functions is stipulated in the Wildlife Conservation and Management Act,2013. It acted as a strategy to enhance and solve the several issues concerning the Human-Wildlife conflicts in the county
There are many complains concerning human-wildlife conflicts arising from Kesses community because of the Sitatungas. The Committee has reviewed the claims and made the recommendations to KWS for compensation
B, Ongoing Projects
Activity/ Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target (1ST Quarter 2017/18)
Achievement (1ST Quarter 2017/18)
Remarks
Chagaiya High Altitude Training Camp
To be a world class training camp that will attract both local and international athletes’
164,486,000 Training camp
-Commencement of the construction
-the construction is under wayand is currently at the first floor
Ongoing project
River Sosiani Nature Park
To create a nature park in an urban setting
5 Million Nature park -Fencing of the Moi Teaching and Referral Hospital side has commenced -Environmental
-Fencing of the project area is ongoing (phase one of the project)
Ongoing project
47 | P a g e 1st Quarter Report FY 2017/18
Activity/ Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target (1ST Quarter 2017/18)
Achievement (1ST Quarter 2017/18)
Remarks
Impact Assessment has been done
Kesses dam To increase tourism products and activities in the County
2.651Million The project area has been identified and the tender has been awarded to the contractor
-Integrated wetland management plan for the dam has been prepared and has been validated and its currently on its implementation stage
-construction of the two tasks gate and a toilet block is ongoing
Ongoing project
Challenges:
Delay in servicing of refuse trucks. Most of the service providers declined to service the
trucks due to pending payments.
Inconsistent supply of fuel leading to delayed garbage collection
The dumpsite at Kipkenyo is filled up and acquiring a new one has not been forth coming
due to negative impacts associated with the current one
Illegal dumping of garbage in estates.
Limited refuse trucks
Members of public stopping water projections demanding compensation for way leaves.
Demand for water projects across the county not matching with budgetary allocations.
Most water sources and springs are in private lands who demand high compensation
The department is understaffed with limited technical officers
Way forward:
Fill the vacant positions as per the approved staff establishment.
Sensitize members of public on importance of water reticulation and signing of way leaves
for water pipelines.
More budgetary allocations to water and environment subsectors to meet the demand.
48 | P a g e 1st Quarter Report FY 2017/18
Enforcement officers should be posted to the department to check on illegal dumping and
payment of service providers by the waste generators.
Priority to be given to servicing of refuses trucks and have consistent supply of fuel.
Budget for and procure additional 3 refuse trucks
3.7 TRADE, ENTERPRISE, COOPERATIVES & TOURISM DEVELOPMENT
This department is responsible for the implementation, formulation, coordination and
administration of activities in respect to Trade, Industrialization, Tourism, Wildlife and
Cooperative Development. The department is made up of four Directorates namely; Directorate
of Trade Development and Industry, Markets, Licensing and Compliance, Tourism and Wildlife
Management, Cooperative and Enterprise Development.
The department’s vision is to spearhead trade development and investment opportunities,
cooperative movement and tourism promotion in the county and the region. This is achieved by
providing reliable business information to investors and the business community; increasing
access by SMEs to affordable financial services; promoting value addition in agricultural
products; strengthening the cooperative movement; and promoting trade, investment and tourism
in the county.
In the reporting period 2017/18 financial year, the department implemented programmes/projects
in development of markets, financing of cooperatives, issuance of business permits, Capacity
building of SMEs, and development of main tourism products albeit challenges associated with
the electioneering period.
Achievements:
The following is a summary of programmes/projects achievements during the reporting period as
shown in table 3.7.1.
Table 3.7.1: Summary of Programmes/Activities Implementation by Department of Trade
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
1.0 DIRECTORATE OF TRADE
49 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
1. Construction and/or Rehabilitation of the following markets: a) Ainab
koi b) Kuinet c) Burnt
Forest d) Sogo
mo e) Whole
sale & Retail in CBD
Enhance growth of wholesale and retail trade in the County.
28 M -No. of stalls refurbished and repainted.
-Percentage of repairs and refurbishment undertaken at the market.
100% completion of repairs and refurbishment of the market.
50% completion
Works in progress, expected to be completed before end of 4th quarter.
2 Purchase of Standard prover tanks.
Acquire prover tanks to be used in the calibration of underground tanks and provers at calibration firms
5 M Procure 1 set of standard prover tanks.
Standard prover tank procured.
Procurement preparations and documentation is ongoing.
Completed and the prover tanks delivered.
3 Takeover of Kimumu Market from the ministry of Transport, Infrastructure, Housing and Urban Development
Enhance growth of wholesale and retail trade in the County.
None 1. No of new businesses established in the county.
2. No of business licenses issued to traders.
100% occupancy of stalls in the market
100% Yet to issue the stalls to Traders
50 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
4 Participated in ASK Show /exhibition in Eldoret.
To entrench innovation and improved products within the Jua Kali sector.
750,000 15 SMEs showcasing their innovations at the Show.
8 SMEs participated in the trade fair.
4 unique innovations displayed at the Trade stand.
60% 1. Due to insufficient funds and limited space, many SMEs were locked out of the Trade Fair.
2. SMEs who are start-ups lacked the funds to pay for the stands thereby missing out on the opportunities.
5 Establishment of a fresh Produce Wholesale Market by EU Union.
To promote growth of wholesale and retail trade in the County
1,426,000.00
1. Completion of technical components of the project for implementation.
1. BQs, drawings, land acquisition, public participation and feasibility studies completed.
100% Retreated to Nairobi to develop full EU LED Grant application documents. We started public participation for further stakeholder participation. Development strategies being pursued.
6 Passage of Inua Biashara Fund Bill
To increase access by SMEs to affordable financial services.
500,000.00.
The bill being taken through public participation and accepted by the citizens.
To give out the total amount of loans worth 5 Million
The Bill is yet to be taken through public participation.
7 Ensure accuracy of traders
weighing and measuring
equipment
Traders Weighing and Measuring Equipment verified to accepted standards.
250,000 Number of weighing and measuring equipment verified.
150 Equipment quarterly
642weighing equipment verified.
3280 weights verified.
120 platform machines
The verification exercise continues into the fourth quarter.
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S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
verified.
122 fuel dispensers
7 weighbridges.
8 Ensure fair trade transaction
in business
Trader’s goods, weighing & measuring equipment are inspected for compliance
200,000 Number of trade premises visited
300 premises visited
144 premises visited
No major malpractices were noted and in cases where there were corrective measures were taken to ensure compliance.
Working standards calibrated against secondary reference standards at national laboratory.
200,000 Number of standards calibrated at national laboratory.
3-Check pump measures.
1-kit of 2 Kg. -1mg set of mass standards
Calibration exercise due for June 2016.
The equipment have not been calibrated against the national standards
9 Ensure no dumping of substandard goods & counterfeit products into the market
Complaints submitted by stakeholders on sub-standard & counterfeit goods are investigated -
100,000 Number of complaints received.
21 Complaints
1 complaint Sensitization of members of public on the existence of counterfeit products in the market is very low.
10 Collection of revenue in form of Appropriation in Aid (A.I.A)
To collect (A.I.A) for services rendered
100,000 Amount of revenue collected.
Ksh.3 75,000 quarterly
Ksh.507, 350 collected.
During this quarter the department majored on verification exercise.
52 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
11 Inspection/Pool table Licensing /Casino supervision
/Licensing funfair games
Control and Regulate all gaming activities in the County
170,000 Amount of revenue collected from licensing. Increased compliance of the gaming Act by the operators
Collect 1,500,000 for licences
So far collected 1,800,000
Target Achieved.
1.2 DIRECTORATE OF LICENSING AND COMPLIANCE
12 To issue single business permits to all business entities in the county
Trade regulation measure
2,000,000 Nu No. of licences issued
2,000 15,000 Inadequate Licensing Stations in the Rural areas has hampered the issuance of licenses
Raising of Revenue
1,000,000 A Amount Collected
20,000,000 18,000,000
Implementation of County one stop shop
1,300,000 L % completion
Tender warded.
Contractor on site
80% of the work covered
13 To regulate hawking activities within the county
Promote trade -Formation of SACCOs
Nil No. of Saccos formed
5 3 60% achieved
No. of Saccos compliant
3 3 100 % achieved
Training of hawkers on SME programmes
100,000 No. of hawkers trained
1000 950 95%
14 To carry out business inspection and compliance
Inspection of businesses
1,000,000 Nu No. of businesses inspected for SBP
0 0 Inspection falls in the fourth Quarter
Implementation of Yard Management System
700,000 % completion
Award of the Tender
Tender awarded
80% of the work covered
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S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
15. To designate markets areas for traders
Distribution of modern Kiosks
None No. of traders settled
123 123 Exercised completed successfully
Training of Market Committee members
200,000 No. of committee members trained
100 80 80% of the committee trained
Revenue collection from markets
200,000 Amount of revenue collected
7,000,000 5,000,000 71% of the target achieved
Increasing the number of market users
200,000 No. of traders using markets
15,000 14,000 93 % of the target achieved
Reviving dormant markets
150,000 No. of dormant markets revived
7 5 71 % of the target reached
1.3 DIRECTORATE OF TOURISM AND WILDLIFE MANAGEMENT
16 Enhancing Tourism Product Development
To develop and promote River Sosiani Nature park
5 million Fence erected
Fencing the MTRH side for the buy in of the other stakeholders
Fencing of the MTRH side has already commenced
54 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
To develop and validate an integrated wetland management plan for Kesses dam
2,651 million
No. of sensitizations done
Conservation awareness and sensitization barazas
The integrated management plan is at its implementation stage, sensitization done
The integrated wetland management plan has been validated by all stakeholders.
Construction of the gate and toilet block is on going
To construct a world class athletics training camp (Chagaiya High Altitude Training camp)
164,486 million
% completion
Complete sports facility, hostels and the field.
Construction of the camp is ongoing.
EIA report has been submitted to NEMA and has been approved
Contract Implementation Team (Committee) for the project has been constituted to ensure that the same is delivered on time
17. Harness Tourism Stakeholder/ partnership in the sector
To Establish a Tourism Information Center
200,000 Tourism Information centre
Office space allocated
The office space has been allocated for the information center
18. Tourism promotion and marketing
Identification of community based enterprises in the six Sub counties
1,200,000 No. of community based enterprises
6 Needs assessment was done for each of the community based tourism enterprises identified
Development of training program ongoing.
1.4 DIRECTORATE OF THE COUNTY ENTERPRISE FUND
55 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
19 Loan Disbursement
Offer cheap credit to cooperatives
- No. of Cooperatives funded and Amount of funding released
Disburse 30.8Million
Loans to be disbursed from the second quarter
Ongoing
20 Loan Recovery
Maintain high Repayment Rate(RR)
- Good Repayment rate
Good Repayment Rate
Collected Kshs 2,701,406 in the quarter
Ongoing
21 Keying in of data into the CEDF loan system
Improve efficiency in loan management
- Printed system reports and analysis
Automation of loan data
Data capture process ongoing to be completed in the next quarter
Ongoing
22 Dissemination of information about the fund
Sensitization of the fund
- Attendance list Visit to societies
Number of societies sensitized
7 groups sensitized and trained on the fund
Achieved
23 Collection of loan repayments
Improve loan repayment
- -Amount of loans collected
-Bank deposit slips
-Field report on commitments to pay,
-Arrears collections.
Maintain high loan Repayments
Collected Kshs 2,701,406 in the quarter
Achieved good repayment
1.5 CO-OPERATIVES DEPARTMENT
24 Capacity building for the Co-operative sector
Co-operative Day celebrations
No. of preparation meetings held
County 1 County 1
Successfully held
Member No. of Ainabkoi Ainabkoi The activities
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S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
Education Programs
meetings held and attendance
2 Moiben 3 Soy 2 Turbo 3 Kapseret 2 Kesses 2
5
Moiben 1
Soy 1
Turbo 6
Kapseret 1
Kesses 1
were facilitated by the respective societies.
Committee member Education Programs
No. of meetings held and attendance
Ainabkoi 2 Moiben 2 Soy 2 Turbo 2 Kapseret 2 Kesses 2
Ainabkoi 3
Moiben 2
Soy 1
Turbo 1
Kapseret 2
Kesses 0
All the activities were funded by the respective co-operative societies.
Pre-cooperative Education meetings
No. of meetings held
Ainabkoi 3 Moiben 3 Soy 3 Turbo 3 Kapseret 3 Kesses 3
Ainabkoi 3
Moiben 5
Soy 1
Turbo 0
Kapseret 1
Kesses 3
The trainings were successful and some of the groups registered co-operative societies.
57 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
25 Ensure compliance with co-operative legislation
Annual
General Meetings
No. of
AGMs held
Ainabkoi 2 Moiben 3 Soy 3 Turbo 3 Kapseret 3 Kesses 3
Ainabkoi 1
Moiben 3
Soy 3
Turbo 3
Kapseret 3
Kesses 2
All meetings met the required quorums.
Final accounts read & adopted, Budgets of the preceding year approved, Maximum borrowing powers fixed,.
Special general meetings
No. of
SGMs held
Ainabkoi 5 Moiben 7 Soy 5 Turbo 5 Kapseret 3 Kesses 3
Ainabkoi 4 Moiben 5 Soy 7 Turbo 2Kapseret 1Kesses 1
All meetings met the required quorums.
First General Meetings
No. of meetings
Held.
Ainabkoi 3 Moiben 5 Soy 3 Turbo 2 Kapseret 2 Kesses 2
Ainabkoi 2
Moiben 4
Soy 3
Turbo 2
Kapseret 2
Kesses 1`
The meeting met the required quorum. Certificates of registrations were handed over, Budgets for the year were approved, Elections of office bearers conducted. The new co-operatives have started operations.
58 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
Management Committee Meetings
No. of meetings held
Ainabkoi 5 Moiben 5 Soy 5 Turbo 5 Kapseret 5 Kesses 5
Ainabkoi 3
Moiben 4
Soy 5
Turbo 0
Kapseret 2
Kesses 5
Monthly reports were presented & discussed.
Preparation of budgets for presentation to SGM.
Conflict resolution meetings
No budget No. of conflicts resolved
Ainabkoi 3 Moiben 3 Soy 3 Turbo 3 Kapseret 3 Kesses 3
Ainabkoi 2
Moiben 2
Soy 1
Turbo 2
Kapseret 2
Kesses 1
Most conflicts arose from misunderstandings among the members and the leadership.
Spot Checks No Budget No. of spot checks done
Ainabkoi 2 Moiben 2 Soy 1
Ainabkoi 0
Moiben 1
Soy 1
Turbo 0
Kapseret 0
Kesses 1
Total 3
Three spot checks were carried out and recommendations discussed with the management committees of the respective societies.
59 | P a g e 1st Quarter Report FY 2017/18
S/No Activity/Project Name
Objective Estimated Cost (Kshs.)
Output Indicator
Target 1st Quarter
Progress 1st Quarter
Remarks/Challenges
26 Registration of new co-op societies
Preparation of registration documents and forwarding to Commissioner’s office in Nairobi for registration
No budget No. of Registration certificates received
Ainabkoi 3 Moiben 3 Soy 3 Turbo 3 Kapseret 2 Kesses 3
Ainabkoi 2
Moiben 3
Soy 1
Turbo 1
Kapseret 0
Kesses 2
Total 9
Certificates of registration were handed over to the societies, elections done and bank accounts opened.
Challenges
Delay in the release of budgetary allocation for development and to run departmental
programs hampered achievement of departmental goals.
General staff capacity, the department faced challenges of inadequate training resources
to equip staff with the requisite skills to effectively deliver on its mandate.
Political interference which leads to registration of small and unviable co-operatives.
Unwillingness by the public to revive dormant societies in some areas.
High demand for the loan fund: the fund has received many loan applications as
compared to the budget allocation by the county.
Lack of ICT infrastructure at the sub counties affected the roll out of licensing on time
Recommendations
The cooperative societies to be assisted to put in place good governance structures.
Strengthen the staffing in the department by recruiting more co-operative officers and
auditors.
Increase funding through the Co-operative Enterprise Development Fund to improve
capitalization in cooperative societies
60 | P a g e 1st Quarter Report FY 2017/18
Streamlining departmental procurement processes to enhance access to funds for
implementation of projects/programmes.
Adequate allocation of resources for achievement overall departmental goals.
3.8 AGRICULTURE, LIVESTOCK AND FISHERIES
The Department of Agriculture, Livestock and Fisheries comprises of four Directorates and two
Institutions namely: Livestock production, Veterinary services, Agriculture and Fisheries
Directorates, Chebororwa Agricultural Training Centre and Agricultural Mechanization Station.
The department’s vision is anchored on an innovative, commercially oriented and competitive
agricultural sector. Further it is mandated to improve food security and livelihoods in Uasin
Gishu through commercial agriculture for sustainable development.
In the reporting period the department set out to achieve the following broad strategies;
Increase livestock and crop production and productivity
Improve value addition and market access
Increase fish production and productivity
Reduce post-harvest losses
Reduce incidences of Livestock diseases
In the period under review the department successfully rolled out farmer extension services
county wide. However the reporting period was marked with challenges due to delayed release
of funds and activation of Integrated Financial Management Information System (IFMIS)
Achievements:
In the period under review, the department planned implementation of the following various
programmes and activities as indicated in the table 3.2. However implementation has been
delayed due to delay of funds.
Table 3.0.8 : Summary of Programmes/Activity Implementation by DALF
S/No
Activity/Project Name
Objective Estimate Cost (Kshs.)
Output Indicator Target (1st Quarter 2017/18)
Achievement
Remarks
61 | P a g e 1st Quarter Report FY 2017/18
S/No
Activity/Project Name
Objective Estimate Cost (Kshs.)
Output Indicator Target (1st Quarter 2017/18)
Achievement
Remarks
Fisheries Department
1. Construction and restocking of demo ponds
To provide quality and affordable fingerlings
8,000,000 Number of ponds constructed/restocked
Identification of beneficiaries
Ongoing
2. Restocking of fish ponds
To provide quality and affordable fingerlings to fish farmers in the County
3,000,000 Number of fish ponds stocked
-. -
Livestock & Veterinary Services Department
3 Construction of Milk Coolers
To improve milk quality and marketing
59,500,000
No. of Coolers installed with electricity and water connected
46 Coolers structures
Ongoing Requisition done
4 Vaccination of Animals
To control spread of Notifiable diseases in the County.
23,000,000
No. of animals vaccinated
1% reduction in disease prevalence rate each year in the plan period.
Ongoing
5 Purchase of acaricides
To control spread of Notifiable diseases in the County.
40,000,000
No. of cattle dips supplied with acaricides
- Requisition raised
6 Subsidy of AI services
To improve the Dairy gene pool
23,000,000
% Increase in the number of artificial inseminations.
5% increase in artificial inseminations each year in the plan period.
Ongoing
7 Completion of Burnt forest slaughter slab
Improve Veterinary Public Health
5,000,000 % completion - Requisition raised
Agriculture
8 Kijana Na Acre Empower youth to
17,000,000
Number of youth groups Funded,
60 youth groups
60 youth groups
62 | P a g e 1st Quarter Report FY 2017/18
S/No
Activity/Project Name
Objective Estimate Cost (Kshs.)
Output Indicator Target (1st Quarter 2017/18)
Achievement
Remarks
engage in income generating activities through promotion of high value crops
identified awaiting funds disbursement
9 Completion of cereal stores
Reduce postharvest losses
19,000,000
No. of stores constructed
- -
10 Purchase of mobile driers
Reduce post-harvest losses
- No. of driers purchased
- Requisition raised
11 Procurement of high value seedlings
Promotion of high value crops
2,000,000 No. of bags distributed
- Requisition done
12 Construction of cold stores for horticultural produce
Reduce post-harvest losses
9,000,000 No. of stores constructed
- Requisition raised
13 Construction of Dam for irrigation
To improve training facilities at Chebororwa ATC
4,000,000 % completion Complete and functional
Requisition raised
14 Purchase of machinery
To improve training facilities at AMS
90,000,000
No. of machinery purchased
- Requisition raised
15 Extension Services
Promote good agricultural services
- Number of farmers trained
14,500 14,500
Challenges
Delayed release of funds
Delay in activation of Integrated Financial Management Information System (IFMIS)
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3.9 LANDS, HOUSING AND PHYSICAL PLANNING
The department comprises of four directorates namely; Lands, Physical planning, Survey and
Housing. The department is mandated to carry out the following functions; Land administration
and management (public land in the former local Authorities), Development, Management and
administration of county houses, Spatial Planning and Development Control, Land Survey and
mapping
The departmental vision in line with vision 2030 and Uasin Gishu County CIDP is to improve
livelihoods of Uasin Gishu County residents through sustainable management of land
resource through efficient land management and spatial planning, provision of affordable and
decent housing in a clean and sustainable and well planned environment.
The department set out to achieve the following broad objectives;
To ensure order in developments through spatial planning and development control
To secure land rights through efficient land administration and management
To maintain county houses in good condition
To increase the housing stock
To carry out research on housing in the county
To reduce land disputes through speedy settlement of boundary disputes and promote
use of alternative disputes resolution mechanisms in settling land disputes
To regulate survey services through quality controls and production of quality maps
To implement court orders
Achievements
In the period under review, the department attained the following notable achievements for the
first quarter of 2017/18 FY; Preparation of valuation rolls, purchase of land for implementation
of county projects, surveying of land parcels and preparation of town plans and county spatial
plan. The department also partnered with National government, National Social Security Fund,
KenUp and the Kenya Informal Settlements Improvement Projects to implement various projects
64 | P a g e 1st Quarter Report FY 2017/18
in the county. The following is a summary of projects/programmes implemented by the
department as shown in table 3.9 below.
Table 3.9: Summary of Programme/Project Achievements for Lands Department
S/
No
.
Activity /
Project Name
Objective Estimated
Cost
(Kshs.)
Output
Indicator
Target
1st Qtr
Achievemen
ts 1st Qtr
Remarks/
Comments
LANDS ADMINISTRATION SECTION
1. Valuation Roll for
Eldoret
Municipality
To Increase
the revenue
collected on
ratable
properties
26,032,95
2
Updated
Valuation
roll
To
completion
Site handed
over to the
contractor
Works
ongoing
2. Valuation Roll for
Burnt Forest
Township
To prepare
a valuation
roll
6,300,000 Valuation
Roll
To
completion
Site handed
over to the
contractor
Works
ongoing
3. Purchase of
public land (For
an ECD
Ainapngetik)
To improve
access to
educational
facility
480,000 No. of
acreages
purchased
- - Transfer of
ownership
documents
are being
processed
4. Purchase land
for Missing Link
road
(Turbo/Leseru)
To purchase
land for
public
developmen
t
260,000 No. of
acreages
purchased
- - Transfer of
ownership
documents
are being
processed
5. Purchase of land
for kapchumba
ECDE (EMC blk
23 (king`ong`o)
2183)
To purchase
land for
developmen
t of learning
institutions
16,000,00
0
No. of
acreages
purchased
- - Completed,
transfer of
documents
on-going
6. Purchase of
Land for ECD
Kosirai North
To purchase
land for
developmen
t of learning
institutions
2,600,000 No. of
acreages
purchased
- - Completed,
transfer of
documents
on-going
7. Purchase of land
for Sergoit
Youth
Polytechnic
(Sergoit/Karuna
Block 1
To purchase
land for
developmen
t of learning
institutions
1,651,000
No. of
acreages
purchased
- - Completed,
transfer of
documents
on-going
65 | P a g e 1st Quarter Report FY 2017/18
S/
No
.
Activity /
Project Name
Objective Estimated
Cost
(Kshs.)
Output
Indicator
Target
1st Qtr
Achievemen
ts 1st Qtr
Remarks/
Comments
(Lelit)/43)
8. Purchase of land
for Missing Link
(Road)
(Tulwet/Tulwet
Block 7 (Terige)
/60)
To purchase
land for
developmen
t of learning
institutions
150,000
No. of
acreages
purchased
- - Completed,
transfer of
documents
on-going
SURVEY SECTION
9. Cadastral survey
mapping of 3
planned trading
centres & 3
Public Utility
plots in Eldoret
Municipality
To
demarcate
boundaries
for the
various
parcels
(Centres:
Ngarua,
Kaptooley,
Karandili)
1,840,920 No. of
survey
plans,
RIMs
completed
- - 70% of work
done
HOUSING SECTION
10. Construction of
Town managers
office at Moi’s
Bridge town
To facilitate
proper
customer
care and
proper
record
keeping
7,473,800 Functional
office
50%
complete
Site handed
over to the
contractor
Works
ongoing
11. Construction of
office block
To establish
a good
working
environment
for the staff
9,000,000 Functional
office
50%
complete
Architectural
drawings
done
Awaiting
tendering
12. Fencing of
County Estates –
Perimeter wall
Kodhek
To secure
county
Estates
Kodhek
4,000,000 %
completion
100% Prepared
procurement
documents
Awaiting
tendering
13. Operationalizatio
n of County
Housing
To establish
County
Housing
784,690
%
completion
To
completion
To adopt
recommenda
tion by the
The
executive
recommende
66 | P a g e 1st Quarter Report FY 2017/18
S/
No
.
Activity /
Project Name
Objective Estimated
Cost
(Kshs.)
Output
Indicator
Target
1st Qtr
Achievemen
ts 1st Qtr
Remarks/
Comments
Corporation Corporation County
Executive
d that the
county form
a Company
as an
alternative of
Corporation.
Sought after
for legal
guidance on
its viability.
PHYSICAL PLANNING SECTION
14. County Spatial
Plan
Initiation of
planning
process,
planning
stages and
completion
97,839,91
5
Digital Maps
Local
Physical
Developme
nt Plans
Urban
structure
plans
Draft interim
report
Preparation
of proposals
Submitted an
interim Draft
Report
80% of work
achieved
Project on-
going
15. Planning of Moi’s
Bridge town
Initiation of
planning
process,
planning
stages and
completion
7,813,139 Digital Maps
Local
Physical
Developme
nt Plans
Urban
structure
plans
Final draft
plan
Submitted a
final draft
plan
85% of work
achieved
project on-
going
Awaiting
advertisemen
t
16. Planning of
Burnt Forest
town
Initiation of
planning
process,
planning
stages and
completion
7,813,139 Digital Maps
Local
Physical
Developme
nt Plans
Urban
structure
plans
Final draft
plan
Submitted a
final draft
plan
85% of work
achieved
project on –
going
Awaiting
advertisemen
t
17. Planning of
Cheptiret town
Initiation of
planning
process,
planning
stages and
7,813,139 Digital Maps
Local
Physical
Developme
nt Plans
Final draft
plan
Submitted a
final draft
plan
85% of work
achieved
project on-
going
Awaiting
67 | P a g e 1st Quarter Report FY 2017/18
S/
No
.
Activity /
Project Name
Objective Estimated
Cost
(Kshs.)
Output
Indicator
Target
1st Qtr
Achievemen
ts 1st Qtr
Remarks/
Comments
completion Urban
structure
plans
advertisemen
t
18. Planning of
Kipkabus
Trading Centre
Initiation of
planning
process,
planning
stages and
completion
765,025 Maps
Local
Physical
Developme
nt Plans
Urban
structure
plans
Final draft
plan
Data
synthesis,
Draft
Proposal
preparation
underway
70% of work
achieved
project on-
going
Awaiting
advertisemen
t
19. Planning of
Waunifor
Trading Centre
Initiation of
planning
process,
planning
stages and
completion
765,025 Maps
Local
Physical
Developme
nt Plans
Urban
structure
plans
Final draft
plan
Data
synthesis,
Draft
Proposal
preparation
underway
75% of work
achieved
project on-
going
Awaiting
advertisemen
t
20. Preparation of
Part
Development
Plan for County
Estate – Block
12 Pioneer
Estate, Health
Centre & Home
craft
Formalizatio
n and
acquisition
of ownership
documents
Part
Developme
nt Plan
Deed plans
Certificate
of lease
To
completion
Completed
awaiting
Advertiseme
nt
90% of work
achieved
Awaiting
advertisemen
t
Challenges
Delayed disbursement of budgetary allocation;
Increased political activity due to elections;
Uncertainty due to expected change or non-change of offices after elections and
subsequent formation of new cabinet and government;
Uncertainty of what to follow after elections by the suppliers.
68 | P a g e 1st Quarter Report FY 2017/18
Way Forward:
The department will focus in the next quarter in the following areas;
Preparation of Departmental strategic plan;
Preparation of sectoral plans;
Setting up of GIS labs;
Setting up of accounting and procurement units in the department to assist in accounting
and procurement functions;
Updating and Cleaning of land data;
Automation of land records –priority to be given to land records for former local
authorities;
Seeking policy guidelines on County assets in former local authorities’ schools and
national housing estates;
Fast track the formation of municipality boards and town management committee
3.10ROADS, TRANSPORT AND PUBLIC WORKS
This department is vested with the responsibility of providing a holistic and integrated transport
system within the county as well as operating and maintaining an efficient, safe and cost
effective transport system.
3.10.1 Roads
The Subsector is responsible for development, rehabilitation and maintenance of roads network
in the county (All roads except those classified as KeNHA, KURA and KeRRA roads). The
Roads section managed to implement works as follows; 30 km of Grading had been done,
18km of Grading and Gravelling had been done and 0km opened. The drainage works was
done in-house and a total of 524m of culverts installed.
3.10.2 Transport
The Subsector is responsible for transport policy formulation and development of regulatory
framework and transport infrastructure.
69 | P a g e 1st Quarter Report FY 2017/18
3.10.3 Public Works
The Subsector is responsible for development, maintenance and rehabilitation of Government
buildings and other public works in the county. The county fire and disaster management unit is
also included in this section.
3.10.4 Electrical
The Subsector is responsible for development, maintenance and rehabilitation of street lights and
other electrical works on Buildings.
Achievements:
Table 3.10.1: Summary of Project/Activities Implemented by Roads Department
S/No. Activity/ Project Name
Objective Estimated Cost
(Kshs.)
Output Indicator
Target for the Quarter 1
Achievement for the Q1 2017/18
Remarks
1. Construction of roads
To improve road network
33M No. of kilometres
1.5 1 Adverse weather conditions affected completion
2. Grading To improve road network
360,000 No. of kilometres
50 30 Gravelling programmes still ongoing Gravelling 200M 20 18
Dozing To improve road network
6M
3. Drainage and culvert work
To improve road network
140M No. of metres
600 524 Others ongoing
4. Construction of bridges/box culverts
To improve road network and linkage
153M No. of bridges/box culverts
27 13 6 The bridges/box culverts completed; 2 substantially completed (98%); and 5 ongoing.
5. Street lights To improve security
71M No. of street lights poles
Phase 1 completed
70 | P a g e 1st Quarter Report FY 2017/18
S/No. Activity/ Project Name
Objective Estimated Cost
(Kshs.)
Output Indicator
Target for the Quarter 1
Achievement for the Q1 2017/18
Remarks
6. Construction of
Burnt forest fire
station
To improve response to emergencies and disasters
6M Percentage completion
Ongoing
7. Construction of
County Liaison
office in NSSF
building Nairobi
To strengthen liaison services
15M Percentage completion
Ongoing
3.11DEPARTMENT OF ICT & E-GOVERNMENT
The ICT Department is mandated to develop policy on automation of County functions. The key
priority areas include cashless revenue collection, online human resource management, and
supporting infrastructure as well as designing and developing a GIS framework to guide E-
development in agriculture, health, trade, roads, urban planning, and other sectors.
Achievements:
Table 3.11.1 shows the achievements of the department for the period under review
NO LOCATION/ WARD PROJECT NAME PROJECT ACTIVITIES
PROGRESS (New/ Ongoing)
1 County Headquarters Implementation of Disaster Recovery System
Acquisition of disaster recovery systems Installation of System
New
2 County Headquarters Installation of free Wifi within Eldoret town
Installation of WiFi equipment
New
3 County Headquarters Implementaton of staff access and biometric and asset tagging system
Installation of biometric system Installation of asset tagging system
Ongoing
4 County Headquarters Strcutured cabling at County Revenue Offices
Installion of structured cabling and related network equipment
New
5 County Headquarters Acqusition of blade servers Purchase, installation and commissioning of blade servers
New
71 | P a g e 1st Quarter Report FY 2017/18
NO LOCATION/ WARD PROJECT NAME PROJECT ACTIVITIES
PROGRESS (New/ Ongoing)
6 County Headquarters Establishment of ICT Centre at Home Craft Training Centre
Renovation, structured cabling, installation of WiFi, Purchase of furniture, Installation of ICT equipment
New
8 County Headquarters Implementation of County Revenue System
Completion of system development
Ongoing
9 Kesses, CBD, Turbo Establishment of ICT Centres
Renovation, structured cabling, installation of WiFi, Purchase of furniture, Installation of ICT equipment
New
10 County Headquarters Power Backup for ICT Centres
Installation of power backup solution for ICT centres
New
13 County Headquarters Renovation of Wounifor ICT Centre
Renovation of ICT centre
Ongoing
14 Ainabkoi/Olare, Kapseret, Soy and Meibeki Karuna
Purchase, delivery, installation of commission g of ICT equipment for ICT centres
Purchase, installation and commissioning of blade servers
Ongoing
15 Ainabkoi/Olare, Kapseret, Soy and Meibeki Karuna
Implementation of power backup solution for ICT Centres
Installation of power backup and commission of sites
Ongoing
16 Meibeki/Karuna Ward Renovation of Kapnasu Resource Centre
Renovation of ICT centre
Ongoing
17 County Headquarters Development of county Communication portal
Development of website and Integrated communication portal
Ongoing
21 Ainabkoi/Olare, Kapseret, Soy and Meibeki Karuna
Purchase of furniture for ICT centres
Purhcase and installation of furniture at the ICT centres
Ongoing
Challenges:
Delay in disbursement of funds from the National Treasury
Insufficient funding. Limited budgetary allocation to the department
Inadequate office space, poor working environment
72 | P a g e 1st Quarter Report FY 2017/18
CHAPTER FOUR: CONCLUSION AND RECOMMENDATIONS
This report reviewed performance by county government departments and agencies based on
their respective work plans. A number of departments registered substantial achievements in
planned projects/activities implementation amid challenges. The challenges encountered ranged
from inadequate and delayed funding, inadequate technical staff, office space, means of transport
for field operations, inadequate equipment, among others. The report recommends
comprehensive recruitment to fill the staffing gaps; construction of more offices; provision of
adequate transport for field operations; and purchase of enough office equipment.
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