chapter 7 · chapter 7 numbering & filing systems ... •alphabetic filing •numeric filing...

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Chapter 7

Numbering & Filing Systems

and Record Storage &

Circulation

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Numbering Systems

• Serial numbering

• Unit numbering

• Serial-unit numbering

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Filing Systems

• Alphabetic filing

• Numeric filing

• Terminal digit filing

• Middle digit filing

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Filing Equipment

• Open shelf file

• Lateral file

• Movable/compressible file

• Power filing machines

• Vertical file

• Visible file

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Open Shelf Filing

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Lateral File

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Movable File

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Power Filing Machine

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Vertical File

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Visible File

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File Folders

• Color-coding

• Fastener position

• Preprinted information

• Reinforcing, rounding, and scoring file folders

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Filing Controls

• Charge-out system

• Chart tracking system

• Periodic audit of file area

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Circulation Systems

• Pneumatic tube

• Dumbwaiter

• Conveyor belt

• Facsimile machines (fax)

• Computers

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Security of Health Information

• Secured storage

• HIPAA regulations

• Record destruction by natural and

man-made disasters