application letters technical communication skills application letters presented by: saad fattachi...
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Technical Communication Skills
Application LettersApplication Letters
Presented by:
Saad FattachiRajaa Hammi
Macoumba Ndiaye Oum Keltoum Nejmi
Spring 2009
Outline
• Introduction• Strategies for Application Letters
– Organizational Strategies– Strategies for the Introduction– Content Strategies
• Plan an Application Letter• Design and Format• Conclusion Workshop “Find the 11
mistakes”
Introduction
• What is an application letter?
• Why does it help in professional context?
Strategies for Application Letters
• Organizational Strategies.
• Strategies for the Introduction.
• Content Strategies.
Organizational Strategies
• Education-experience approachBeginning of the careerBetter begin with education section
then work experience
• Functional approachExperienced applicantsSections according to area of
qualifications to match job requirements
Strategies for the Introduction
• Indicate the purpose of the letter.
• Identify the job you are applying for.
• Draw the reader in and make them read further.
Content Strategies
• Address readers’ needs rather than your own
• Provide specifics, details, and examples
• Avoid self-congratulatory statements • Sound interested • Avoid negatives
Steps to Plan an Application Letter
On large scale, you want this letter to have a youthful, energetic, perky good-natured feel to it- just like you in person. You want your potential employer to get the sense that you’d be fun to work with, a dependable and reliable worker, a flexible and adaptable person, and quick learner.
Steps to Plan an Application Letter (con’t)
1. Analyze the job announcement
2. Find out what you can about the company
3. Make a list of your strongest qualifications
4. Plan a strategy for the main paragraphs of your
application
Two choices of organizations and content for the
application letter type:
A: Education- experience approach
B: Functional approach
Steps to Plan an Application Letter (con’t)
5.Select the details for each of the main sections
• Names• Dates• Product names• Dollar amounts • Other additional information
Steps to Plan an Application Letter (con’t)
6. Plan the introduction to the application letter
7. Plan the conclusion to this application letter
8. Plan the delivery mode
Steps to Plan an Application Letter (con’t)
Design and Format
• Margin adjustements• Standard/Formal font and type size
(depending on the field you apply for)
• Block format• Left-aligned• Letterhead• It’s all about style !
Design and Format (con’t)
• Access the ‘Black and Asian Grad’ website (link in your n-stud mailboxes)
Workshop
• Find the 11 mistakes of the provided bad application letter sample
• Time allowed: 15 minutes
Good Luck !
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