application letters technical communication skills application letters presented by: saad fattachi...
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Technical Communication Skills
Application LettersApplication Letters
Presented by:
Saad FattachiRajaa Hammi
Macoumba Ndiaye Oum Keltoum Nejmi
Spring 2009
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Outline
• Introduction• Strategies for Application Letters
– Organizational Strategies– Strategies for the Introduction– Content Strategies
• Plan an Application Letter• Design and Format• Conclusion Workshop “Find the 11
mistakes”
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Introduction
• What is an application letter?
• Why does it help in professional context?
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Strategies for Application Letters
• Organizational Strategies.
• Strategies for the Introduction.
• Content Strategies.
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Organizational Strategies
• Education-experience approachBeginning of the careerBetter begin with education section
then work experience
• Functional approachExperienced applicantsSections according to area of
qualifications to match job requirements
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Strategies for the Introduction
• Indicate the purpose of the letter.
• Identify the job you are applying for.
• Draw the reader in and make them read further.
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Content Strategies
• Address readers’ needs rather than your own
• Provide specifics, details, and examples
• Avoid self-congratulatory statements • Sound interested • Avoid negatives
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Steps to Plan an Application Letter
On large scale, you want this letter to have a youthful, energetic, perky good-natured feel to it- just like you in person. You want your potential employer to get the sense that you’d be fun to work with, a dependable and reliable worker, a flexible and adaptable person, and quick learner.
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Steps to Plan an Application Letter (con’t)
1. Analyze the job announcement
2. Find out what you can about the company
3. Make a list of your strongest qualifications
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4. Plan a strategy for the main paragraphs of your
application
Two choices of organizations and content for the
application letter type:
A: Education- experience approach
B: Functional approach
Steps to Plan an Application Letter (con’t)
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5.Select the details for each of the main sections
• Names• Dates• Product names• Dollar amounts • Other additional information
Steps to Plan an Application Letter (con’t)
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6. Plan the introduction to the application letter
7. Plan the conclusion to this application letter
8. Plan the delivery mode
Steps to Plan an Application Letter (con’t)
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Design and Format
• Margin adjustements• Standard/Formal font and type size
(depending on the field you apply for)
• Block format• Left-aligned• Letterhead• It’s all about style !
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Design and Format (con’t)
• Access the ‘Black and Asian Grad’ website (link in your n-stud mailboxes)
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Workshop
• Find the 11 mistakes of the provided bad application letter sample
• Time allowed: 15 minutes
Good Luck !
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