appendix d: quick-start guide for field bibliographers...

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APPENDIXD:QUICK-STARTGUIDEFORFIELDBIBLIOGRAPHERSGettingStartedOnceyouhavefoundtimeforindexing,gatheryourmaterials(e.g.,publicationassignments,manual,indexingnotes)andfindacomfortableworkspace.Someindexers,especiallywhenindexinghard-copypublications,liketowriteouttheirindexingfirst,thenlogintothesystematalatertimetoentertheircitations.Abenefitofthisapproachisthatindexingcanbedoneatanytimeandinanyplaceyouareworkingwithyourassignments.Whenreviewingdocumentsforindexing,considerfirstiftheyarerelevanttothebibliographyandshouldbecovered(see“InclusionintheBibliography”onpage5).Rememberthatindexersarerequiredtoindexallarticlesrelevanttothescopeofthebibliographyinanyassigneddocument,regardlessoflevelofexpertiseinagivenarea.Ifanitemisforusandshouldbeincludedinthebibliography,nowisagoodtimetodecideinwhattemplate(s)thecitationshouldappear.BesurethatyouareusingtheGoogleChromebrowserandthatitissettoallowpop-upsforthissite.Ifnecessary,gotoyourbrowsersettingstoaddthefollowingURLtothelistofacceptablesitesforpop-ups:https://mlabib.mla.org/mla-webapp.YoucandownloadtheGoogleChromebrowserhereathttps://www.google.com/chrome/.UsetheINTERNAL NOTEfieldtoindicateifajournalorbookhasbeencoveredinitsentirety(e.g.,“Journalfinished”)orifanymaterialwasnotcoveredforbeingoutofscope(e.g.,“ArticlebyJohnson,page58,outofscope”).UsetheFIELD BIBLIOGRAPHER ABSTRACTfieldtoclarifythefocusofadocument(ifyouareunsureofyourindexing).

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SigningInGototheMLAIBProductionPlatformathttps://mlabib.mla.org/mla-webapp.Aloginwindowwillappear.EnteryourUserIDandPassword,andclick“SignIn.”

Thetwo-factorauthenticationscreenwillappear.Answeryoursecurityquestiontofinishsigningin.

ThiswilltakeyoutoyourDashboard(ToBeIndexed)view,whereyoucanbeginreviewingitemsforindexing.

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ToIndexanExistingRecordAlwaysbeginbyeditingandproofreadingthebibliographicsectionofanexistingrecord.Inthe“ToBeIndexed”Dashboard,scrolltofindtherecordtobeindexed,locatethe“Actions”column,clickonthedownarrownextto“Action,”andselectthe“ViewBibliography”option.

Thiswilltakeyoutothebibliographicsectionoftherecordwhereyoucanaddandeditinformationasneededbyclickingthe“Edit”iconinthesidebarbuttonpanelontheupperright(orusingtheCTRL+Eshortcut).Remembertoaddorconfirmthedocumentlanguageandtofillinand/oreditallrequiredfields,suchasArticleTitle,Author(s),Affiliation,etc.(Forinformationoncompletingandeditingbibliographicfields,seepage7.)

Aftercompletingyourreviewofthebibliographicsectionoftherecord,clickthe“Save”iconontheright-sidefloatingmenu,“SaveChanges”buttonatthebottomoftheform,orCtrl+Stosavechangestothebibliographicform.

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Next,beginindexingbyclickingononeofthe“AddIndexingInformation”buttons(orCTRL+I).(Someversionsmayincludea“Save&Begin”buttonthatcombinesthisstepwiththestepabove.)

Thiswilltakeyoutothe“IndexingDetails”pagewhereyoucanbeginindexingbyclickingonthe“+AddTemplate”button.

Selecttherelevanttemplatesforindexingintheavailabletemplatespop-upmenu.(Notethatlateryoucanaddanddeletetemplatesfromwithintheindexingform.)

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Thiswillbringuptheselectedtemplatestobefilledwithyourindexing.

*(AllfieldsandfacetsareexplainedinthismanualandarehyperlinkedinthebibliographicandindexingsectionsoftheMLAIBProductionPlatformforeasyaccess.Ifyoudonotknowhoworifyoushouldfilloutaspecificfieldorfacet,simplyclickonthehyperlinkedfieldorfacetnameandyouwillbetakentodetailedinstructionsinthemanual.)Tosaveyourindexing,clickononeofthe“Save”buttonsorusethekeyboardshortcutCTRL+S.(Notethatthesystemdoesnotsaveyourworkautomatically.)

Ifadditionalclassingauthorsareincludedinyourindexingstringyouwillbepromptedtoaddtemplatesforthem.

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Click“Yes”andapop-upwillappear,“ScenariosforAdditionalTemplates,”allowingyoutochoosetheauthor(s)oranonymouswork(s)forwhichadditionaltemplatesareneeded.Makeyourselectionsandclick“OK.”

Thiswillbringyoubacktotheindexingformwhereyoucanreviewtheadditionaltemplateandaddinformationasneeded(suchasGENREinliteraturetemplates).

Clicking“Save”againwillbringyoutothevalidationscreenwhereyoucanreviewyourindexing.Toreviewthevalidationlog,clickontheslide-outarrowtotheleftofyourindexing.

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Ifyouarehappywithyourindexing,clickthe“SubmitforEditorialReview”button.(Notethatoncesubmittedforeditorialreview,youwillnolongerbeabletoeditthisrecord.)

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ToIndexaNewJournalRecord(*Forbooksinaseries,seepage23;forbookmonographsorbookcollections,seepage28.)Ifyoudonotseeanyjournalrecordsinyour“ToBeIndexed”Dashboard,clickthecircled“J”buttonontheupperleftframe.

Thisscreendisplaysthelastloggedissuesofyourassignedjournals.Findthejournalyouwouldliketoindexandclickonthe“ViewTracking”buttontotheleftofthejournalname.

Thiswillbringyoutothe“JournalTrackingDetails”page.

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Toaddanewissue,click“CreateTrackingRecord.”

Apop-upwillappearwhereyoucanenterpublicationdetails(seepage18).Under“Location,”selectthebuttonfor“FieldWork,”thenclick“Create.”Donotselecta“Format”inthispop-upmenu.

Locatethecreatedissue(usuallyatthetop;orusethecolumnsortarrows),clickonthedownarrownexttothe“Action”button,andchoose“CreateJournalArticle.”

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Fillinallrelevant/requiredbibliographicfields(seesection3,“BasicBibliographicInformation,”onpage7)andclick“Save&Begin”tobeginindexing.

Thiswilltakeyoutothe“IndexingDetails”pagewhereyoucanbeginindexingbyclickingonthe“+AddTemplate”button.

Thiswillbringuptheavailabletemplatespop-upmenuwhereyoucanselecttherelevanttemplatesforindexing(youcanalsoaddanddeletetemplatesfromwithintheindexingform).Click“OK.”

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Thiswillbringuptheselectedtemplatestobefilledwithyourindexing.

Tosaveyourindexing,clickononeofthe“Save”buttonsorusethekeyboardshortcutCTRL+S(thesystemdoesnotsaveyourworkautomatically).

Thiswillbringyoutothevalidationscreenwhereyoucanreviewyourindexing.Toreviewthevalidationlog,clickontheslide-outarrowtotheleftofyourindexing.

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Ifyouarehappywithyourindexing,clickthe“SubmitforEditorialReview”button.(Notethatoncesubmittedforeditorialreview,youwillnolongerbeabletoeditthisrecord.)

*Prerecordedtrainingwebinarsareavailable.Contactctidrick@mla.orgforaccesstothesewebinarsandforanyadditionalquestionsyoumayhaveaboutindexing,yourassignments,oraccessingtheMLAIBProductionPlatform.