an introduction to the alliance, nwda, and digital services planning jodi allison-bunnell, nwda...
Post on 20-Jan-2016
215 Views
Preview:
TRANSCRIPT
An Introduction to the Alliance, NWDA, and Digital Services Planning
Jodi Allison-Bunnell, NWDA Program Manager
First, the Alliance
Membership
Oregon & WashingtonPrivate & Public
2-year and 4-yearcommunity colleges, private colleges, public research universities
7Puget Sound
5Eastern2
Cen
tral
2Southern
17W
illam
ette
Val
ley
36 Members
Central Oregon Comm. CollegeCentral Washington UniversityChemeketa CC (July 2007)Clark CollegeConcordia UniversityEastern Oregon UniversityEastern Washington UniversityGeorge Fox UniversityLane Community CollegeLewis & Clark CollegeLinfield CollegeMt. Hood Community CollegeOregon State UniversityOregon Health & Science Univ.Oregon Institute of TechnologyOregon State UniversityPacific UniversityPortland Community CollegePortland State UniversityReed CollegeSaint Martin’s CollegeSeattle Pacific UniversitySeattle UniversitySouthern Oregon UniversityThe Evergreen State CollegeUniversity of OregonUniversity of PortlandUniversity of Puget SoundUniversity of WashingtonWalla Walla CollegeWarner Pacific CollegeWashington State UniversityWestern Oregon UniversityWestern Washington UniversityWhitman CollegeWillamette University
Cas
cad
e R
ang
e
Council & Executive CommitteeDeans/Directors of 36 member institutions
Committees & Steering TeamsCollection DevelopmentElectronic Resources Northwest Digital ArchivesSummit Borrowing Summit Catalog
An involved membership
Summit
Courier Service
Electronic Resources
Digital Services
Northwest Digital Archives
Major Programs
9.2 million unique titles
28.7 million items
433,117 loans in FY08
280 libraries served through 80 dropsites in Oregon, Washington, &
Idaho
24-48 hour delivery
350,000 packages / year
Courier Servicewww.orbiscascade.org/courier/
Electronic Resources
Group purchase of databases, electronic books & journals
• Shared subject expertise
• Shared licensing expertise
• Group buying power
Increased accessCost avoidance
~ $8 million each year
www.orbiscascade.org/er/
Digital Services
New program (May 2007) investigating digital services
• federated search systems
• streaming media
• new search engines
• data harvesting
• digital repositories
• next generation integrated systems
Northwest Digital Archives
Highly valued initiative
Compatible mission
Interest in
• Working with broader set of cultural institutions
• Move to sustainability
• Exploring digital content future
www.orbiscascade.org/nwda/
Strategic Agenda
• Council working on new SA– November 2008 meeting– February 2009 meeting
• Completed initiatives:– Growth in existing programs– NWDA program– Cooperative Collection Development
• New initiatives:– Digital Services– Regional Library Services Center– Many others!
High density storage
Member buildings put to best use
Cooperative collection development
Home for other collaborative projects
- Digitization
- Preservation
- Instruction
Regional Library Services Centerwww.orbiscascade.org/rlsc/
Council Planning Sneak Peak• Digitization general:
– Very important/important 61%• Digital preservation:
– Very important/important 43% (also strong “investigate further”)• Discovery tool:
– Very important/important 39% (also strong “investigate further”)• Hosting content:
– Very important/important 61%• Scanning and reformatting:
– Very important/important 42% (also strong “investigate further”)
Next, NWDA
• The Northwest Digital Archives (NWDA) is a regional consortium that provides enhanced access to archival and manuscript materials through a union database of Encoded Archival Description (EAD) finding aids.
• Union database includes finding aids for over 4,900 archives and manuscripts collections in thirty different repositories in Washington, Oregon, Idaho, Montana, and Alaska.
• Brings together academic (public and private), state, historical societies, and municipal archives.
• Alaska State Library, Historical Collections• Central Washington University• Central Oregon Community College• Eastern Washington University• Gonzaga University• Idaho State Historical Society• Lane Community College• Lewis & Clark College• Montana Historical Society• Northwest Museum of Arts & Culture,
Eastern Washington State Historical Society
• Oregon Health & Sciences University• Oregon Historical Society• Oregon Institute of Technology
• Oregon State University• Pacific Lutheran University• Portland Community College• Seattle Municipal Archives• Seattle Museum of History and
Industry• University of Alaska, Fairbanks• University of Idaho• University of Montana• University of Oregon• University of Washington• Washington State University• Western Oregon University• Western Washington University• Whitman College• Whitworth University• Willamette University
Program History
2002: Founded with grants from the National Endowment for the Humanities and the National Historical Publications and Records Commission
2002-2004: Phase 1: $350,000 NEH grant and $138,000 NHPRC grant
2005-2007: Phase 2: Grants of $300,000 from NEH and $178,000 from NHPRC
July 2007: NWDA became a permanent program of the Orbis Cascade Alliance
2007-2008: Digital Services needs assessment and planning efforts
Current Program• EAD database of over 4900 finding aids• Technical infrastructure hosted at Washington State
University• 20,000 to 22,000 documents retrieved per month• Member training and support• Emphasis on collection-level access to materials• Half-time Program Manager• Working Groups support policy and changes to site and
program:– Standards– Usability Design
Current Services: The Pluses• Finding aid access across institutions• Serves experienced researchers well• High-level collection access• Some access to digital content• Finding aids are in a portable, flexible format• Usability testing shapes site functions• Good search engine exposure
Current Services: The Minuses• No digital content hosting capability• Links to digital content functional but clunky• Finding aids have a limited audience• Not taking full advantage of flexible data
structure• Encoding finding aids has few rewards for
some current and potential members• We’re another silo!
Last, Digital Services Planning
The Big Questions
• Why digitize, and for whom?• Role of special collections and archives• What do our members want and need?• What do their researchers want and need?• How do we create an essential program?
Needs Assessment Process
• Survey of Digitizing Initiatives• Researcher Type Survey• Researcher Needs Study• Institutional Needs Survey
Survey of Digitizing Initiatives
• Many programs in place• Convergence in standards for metadata• Many concerns about sustainability• Many concerns about audience/use• Desires for collaboration, training, hosting
Researcher Type Survey
• Priority audiences:– Students from my academic institution– Faculty from my academic institution– Staff/administration from my institution– Avocational historians– Family historians/genealogists– Alumni of my academic institution
Researcher Needs Study: Preliminary Results
• Strong desire for traditional reference functions
• Less interest in web 2.0 functions• Search preferred to browse• Most unfamiliar with sites we showed them
Institutional Needs Survey• A clear mandate for search engine exposure of any digital content• Very strong interest in pursuing preservation of reformatted and born
digital materials as a consortium, including hosting for preservation• Very strong support for a program to aggregate archives and special
collections materials for access, including “skin and slice” capabilities• Support for a program to present whole digitized archival collections• Adapt existing best practices• Desire for training• Strong support for scanning and reformatting services
Other Factors to Consider
• Investment in NWDA database metadata• Mass digitization of special collections• Need to increase efficiency of digitization and
metadata creation• Strong desire to integrate silos
Review Process October 2008-Present
• Digital Program Working Group studies results• NWDA PM studies results• Both present preliminary recommendations• Meet with NWDA ST early November• Group presents recommendations• This group carries forward into this meeting• Council integrates into February 2009 retreat
Digital Preservation
• Develop a digital preservation solution for born-digital and digitally reformatted content
• LOCKSS system, likely dark archive• Consider other models: MetaArchive
Cooperative
Discovery
• Develop a discovery tool or system to search and present content from systems currently used by Alliance and NWDA institutions:– Digital Asset Management (DAM) systems– Institutional repositories (IR)– NWDA database
• Presentations/user services to be informed by user studies
Hosting Services
• Develop options for hosting content for access• For institutions currently without hosting
options• Also may interest others who want other
options
Scanning and Reformatting Services
• Initially group-rate contracting for special formats
• Facilitate “adoption” of institutions who need services by institutions that have them for a fee
• Long-term, plan for services based in RLSC
Fees
• Flexible structure• Opt in, out of services
A Digital Services Systems Model
ContentServer
PreservationServer
StorageServer
Institution A
Institution C
Institution B
DAM
ContentServer
DAM
PreservationServer
Institution D
ContentContributor
ContentServer
IRDAMPreservation
Server
DiscoveryInterface
ConsortialSystems
Participates in shared storage and preservation services
Has content harvested, participates in preservation service, and runs preservation node
Participates in storage and preservation services and runs preservation node
Participates in storage service
NWDADB
Prepared by Michael Paulus, DPWG chair, October 31, 2008
IMLS Collaborative Planning Grant• Advisory Board in important areas:
– Preservation– Search and presentation– Business planning
• Programmer for prototype• DPWG meetings with AB• December 2008-December 2009
– Mostly January-July 2009
Grant Prospects
• IMLS National Leadership Grant, February 2010– August 2009-January 2010 preparation
• NHPRC Digitizing Historical Records, June 2009• Several possibilities with NEH
Atmospheric Considerations• Always a need to focus on advocacy, users as
well as back end– Institutions have to find this service essential
• Economic situation– Find ways to create cost savings, shift existing
budgets rather than new money
top related