all tally theory
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***** TALLY SOFTWARE THEORY
THE RULES OF ACCOUNTS
THE BOOKS of ACCOUNTS BANK BOOKJOURNAL
BOOKFUNCTION KEYSINVENTORY PART
DEBIT NOTE & CREDIT NOTE
STOCK CATEGORY
COST CENTERS AND CATEGORYSET PRICE LIST
BATCH WISE DETAILSGODOWN TRANSACTIONS
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***** TALLY SOFTWARE THEORY
PURCHASE & SALES ORDERTAXATIONS PARTSTHE
RULES OF ACCOUNTS
The Method of A/c {3 methods}
Deshinama system
Single entry system
Double entry system
There are 3 RULES in Double Entry System.
Person a/c
If the man reciever Dr.
if the man giver Cr.
Nominal a/c
If the goods comes in Dr.
If the goods goes out Cr.
Profit & Loss a/c
If lost or payment Dr.
If profit or income Cr.
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***** TALLY SOFTWARE THEORY
TALLY HISTORY
First time tally software launched in 1988 by petronics pvt ltd. in banglore.
They launch a new software version tally4.5 which is DOS base software. After some time Tally solutions pvt ltd takes over the petronics ltd....
Tally solutions pvt ltd launch new software Tally 5.4 which is WINDOW base software.
The company is doing a lots of modification in software and launch New software Realizing version which is given below:
Tally 4.5 DOS Tally 5.4 Windows Tally 6.3 Tally 7.2 Vat, Tds, taxation parts.... Tally 8.1 vat, tds, service tax, Excise.... Tally 9.0 Vat, tds, tcs, service tax, FBT.... Tally.ERP 9.0 (Enterprise Resource Planning)
o This is a Latest version in Tally software including a Remote function it means you can access your company any where any time by networking....
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***** TALLY SOFTWARE THEORY
THE BOOKS of ACCOUNTS
There are 5 books to maintain the Accounts
1. Cash book
2. Bank book
3. Purchase book
4. Sales book
5. Journal book
CASH BOOK
‘‘Only cash transactions are include.''
If you get the any types of income from the party…..
For example:-
Cash Dr/Party Cr/
Cash Dr/Income Cr/
If you have the any types of Expense to the party…..
For example:-
Party Dr/Cash Cr/
Expense Dr/Cash Cr/
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***** TALLY SOFTWARE THEORY
BANK BOOK
“Only cash and Bank Transactions are include,”
For example:-
If you Deposit the amount in Bank.
Bank Dr/Cash Cr/
If you Withdrawal from the Bank.
Cash Dr/Bank Cr/
If you Transfer the amount from one Bank to Another Bank.
Bank Dr/Bank Cr/
If you payment or Receipt amount by Cheque.
Expense Dr/Bank Cr/
Bank Dr/Income Cr/
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***** TALLY SOFTWARE THEORY
JOURNAL BOOK
We can maintain the transactions of Depreciation, Bed debt, and some Settlement Entries in that voucher:-
{Transact ions type}
SALES
Party Dr.Sales Cr.
RECIEPT
Cash Dr.Party Cr.
BED DEBT (JOURNAL VOUCHER)
Bed Debt Dr.Party Cr.
BED DEBT RETURN (JOURNAL VOUCHER)
Party Dr.Bed Debt Cr.
Cash Dr.Party Cr.
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***** TALLY SOFTWARE THEORY
FUNCTION KEYS
F 1: Select Company
F 2: Change Date
Alt + F 1: Shut Company
Alt + F 2: Change Period
Alt + F 3: Company Info.
DIFFERENT VOUCHERS SHORT CUT KEYS
F 4: Contra Voucher The Transactions between Cash and Bank.
F 5: Payment Voucher Any Types of Payment (even paid on
credit)
F 6: Receipt Voucher Any Types of Income (even income on
credit)
F 7: Journal Voucher All types of Settlement Entry.
F 8: Sales Voucher All the Sales Entries are including in it.
F 9: Purchase Voucher All the Purchase Entries are including in it.
METHOD OF ADJUSTMENT
1. 1/4 /2008 sales goods rs.4000 to Rajesh bhai
2. 5/4/2008 sales goods worth rs. 7000 to Rameshbhai.
3. 8/4/2008 receives 10000 from rameshbhai.
New ref. -- New Transactions
Against ref. -- The transactions against new transactions
Advance -- Advance Payment or Receive
On account -- To manage the Old Transactions
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***** TALLY SOFTWARE THEORY
INVENTORY PART
Company Creation-- Company Type — select the Option as Below:
* ACCOUNTS WITH INVENTORY *
* Inventory Creation *
GOT-- Inventory Info.—CREATE
Stock group
Stock items
Units of Measurement
Create a voucher Entry in Sales and Purchase Vouchers
REPORTS
GOT---Stock Summary
* FREE SCHEME *
Free scheme -- purchase or sales goods & get something free.
* F11: features. Give this option YES
Allow invoicing
Allow 0 value entry in voucher
Separate discount column in Voucher
Use different and actual qty
CREATUnits / Groups / items
REPORTS
GOT---Stock Summary
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***** TALLY SOFTWARE THEORY
DEBIT NOTE & CREDIT NOTE
Purchase return for debit note
Sales return for credit note
* F11: Features (give this option YES)
Use Debit note: yes
Use credit note: yes
Use Invoice mode for Credit note and Debit note
* VOUCHER ENTRY *
G.O.T. -- Voucher Entry—Ctrl + f 8 -- Credit note
G.O.T. -- Voucher Entry—Ctrl + f 9 -- Debit note
LEDGER CREATION
Purchase Return a/c
Sales Return a/c
* INVENTORY CREATION *
Groups
Units of Measure
Item creation
REPORTS
Display -- A/c Books -- Journal Register –Credit note Regis.Debit note Regis.
GOT -- Stock Summary.
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***** TALLY SOFTWARE THEORY
STOCK CATEGORY
* F 11: Features (give this option YES)
Maintain Stock Category : YES
Allow invoicing : YES
Create Stock CategorySet all the items as per different categories
REPORTS
Got -- Display -- State of Inventory
Category
Stock Query
CURRENCY
* F 11: Features (give this option YES)
Allow Multiple Currency : YES
How to create Currency
* Account info. – Currency – Create
* Account info. – Currency – Rate of Exchange
Dollar == $ Shift + 4 cent
Pound == £ alt + 156 Penny
Yen == ¥ alt + 157 cent
Euro == € alt + 0128 cent
Compare your report with different currency
Short Cut key is ALT + C (Balance sheet, P & L a/c, etc…)
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***** TALLY SOFTWARE THEORY
COST CENTERS AND CATEGORY
* F 11: Features (give this option YES)
Maintain Cost Centre -- YES
More than One Category -- YES
* Account info – cost Category – Create
* Account info – Cost Centre – Create
Do the Voucher Entry & set the total expenses in different category
REPORTS
Got -- Display -- State of Accounts – Cost Centre –
* From the voucher entry press F 12:
To hide\unhide cost centre detail -- YES \ NO
Cost Category
Cost Centre
Ledger Group
Group Break up
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***** TALLY SOFTWARE THEORY
SET PRICE LIST
* Set the Price List for Different Category *
* F 11: Features (give this option YES)
Set the price level of pricelist for invoicing.
o Exporter
o Wholesaler
o Retailer
* create any 10 pen as stock items *
PRICE LIST Creation
GOT-- Inventory Info. -- Price list --Set prices to item.
GOT -- Voucher Entry -- {Purchase & Sales Entry}
REPORTS
GOT -- Stock Summary
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***** TALLY SOFTWARE THEORY
BATCH WISE DETAILS
* F 11: Features (give this option YES)
Maintain Batch wise Details -- YES
Set Expiry Dates for Batches – YES
Create Stock Items:--
Maintain in Batches – yes
Track date of MFG. -- yes
Set expiry Date – yes
REPORTS
Got -- Display -- State of Inventory – Stock Query
Got – Display – Inventory Books – Ageing Analysis
Got – Stock Summary (for detailing press Alt + F 1)
MANUFACTURE ITEMS
Create stock items & groups……
Group: (I) Raw Material (ii) Finished Goods
* From the items creation press f 12 confi.
Allow component list detail: -- YES
CREAT A NEW VOUCHER
A/c info. -- Voucher type – create the voucher named (MFG)
Give the under group as stock journal
For voucher entry press the Alt + f 7 stock journals
-Select the voucher (manufacture)
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***** TALLY SOFTWARE THEORY
GODOWN TRANSACTIONS
* F 11: Features (give this option YES)
Maintain multiple godowns
CREATE
Group
Unit of Measure
Item Creation
* GODOWN CREATION *
GOT -- Inventory info. -- Godown -- Create
Maintain ratio -- (10:15:20:25:30)
VOUCHER ENTRY
Give the voucher entry in ALT + F 7
{Stock journal}
Every stock transfer in given location
REPORTS
GOT -- display--- inventory book -- stock transfer
GOT -- display--- statements of inventory- godown
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***** TALLY SOFTWARE THEORY
PURCHASE & SALES ORDER
* F 11: Features (give this option YES)
Allow purchase & sales order processing
Allow invoicing
Use tracking Number
Use Rejection note
* SHORT CUT KEYS FOR VOUCHER ENTRY * {Purchase order entries}
1. Purchase order Alt + F 4
2. Purchase F 9
3. Receive note Alt + F 9
4. Payment F 5
{Sales order entries}
1. Sale order Alt + F 5
2. Sale F 8
3. Delivery note Alt + F 8
4. Receipt F 6
REPORTS
Got -- Display -- State of Inventory
Purchase bill pending
Sales bill pending
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***** TALLY SOFTWARE THEORY
TAXATIONS PARTS
VAT
(Value Added Tax)
Vat structure is as same types of sales tax. It’s very simple and good
for every one.
Government has bring the VAT on Different Items Category given as
below:
1%, 4 % + 1 add., 12 % + 2.5 add, 13%, 32%, 36%, 60% etc…..
* F 11: company features
Statutory and taxation.
Enable VAT give this option YES
Set VAT Detail gives this option YES
f12: configuratoin
Show purchase VAT classification YES
VAT Payble Entry F 7 (Journal)
Output @ 1% Dr.
Input @ 1% Cr.
Vat Adjustment Cr.
VAT------> REPORTS
GOT--Display--Statutory Report---VAT Report
VAT computation
VAT forms
VAT-- Pay to Government f5 (payment)
Vat payable Dr.
Bank A/c Cr.
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***** TALLY SOFTWARE THEORY
SERVICE TAX
* f11: Enable service tax gives this option YES fill the detail.
Create Ledgers given below:
1. Party Sundry Debtors
2. Sales ledger sales A/c
3. Income a/c direct income
4. Service tax@ 10.3% Duties & taxes
VOUCHER ENTRY
1. Looking for an Income -- Sales (F 8)
{Give this entry in Invoice Mode}
Income A/c Cr.
Service tax@10.3% Cr.
Party A/c Dr.
2. Receiving the cash or cheque ---Receive (F 6)
Cash Dr.
Party Cr.
REPORTS
* Display--Statutory Reports--Service tax Reports
Service Tax Payable.—Bill wise service tax
GAR7 Challan
3. Payment of Service Tax -- Payment (F 5)
Service tax@ 10.3% Dr.
Bank Cr.
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***** TALLY SOFTWARE THEORY
TDS
(Tax Deduction at Source)
* F11: Enable TDS give this option YES fill detail.
Create these Ledgers as below:
1. TDS on Advertising Duties & Taxes
2. Party A/c Sundry Creditor
3. Fee for Advertisement Expense
VOUCHER ENTRY
1. Looking for an expense --- F 7 (journal)
Expense Dr.
Party Cr.
TDS deduction Cr
2. Payment to party ---- f5 (payment)
Party Dr.
Cash Cr.
3. Pay TDS to the Government-- f5 (payment)
TDS on A/c Dr.
Bank Cr.
REPORTS
Display--statutory Reports-- TDS reports.
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