5 ways gantt charts give you project management superpowers

#WORKSMARTER | REDBOOTH.COM

5 WAYS GANTT CHARTS G IVE YOU PROJECT MANAGEMENT

SUPERPOWERS

When you’re put in charge of the success of a project, you have a lot to KEEP YOU UP AT NIGHT.

Will everyone do their part? Will the project be done on time?

What happens IF IT’S NOT?

It’s a lot of RESPONSIBILITY

…and a lot of STRESS.

And so you end up pestering your team for UPDATES.

Maybe you don’t really know HOW LATE THINGS ARE until you’ve blown through the deadline.

GANTT CHARTS can’t manage your project for you…

...but they can give you the PROJECT MANAGEMENT

SUPERPOWERS you need to see the project through

(and get a good night’s sleep while you’re at it)

What is a Gantt Chart?

A Gantt chart is a CLASSIC PROJECT

MANAGEMENT TOOL, developed over a hundred years ago.

For many years, GANTT CHARTS were limited to project management experts.

Some people draw progress charts on whiteboards or create complicated spreadsheets. THAT’S A LOT OF WORK!

But it’s worth it...because Gantt charts are amazing tools for

VISUAL PROJECT PLANNING.

At Redbooth, we decided to build an AUTOMATIC GANTT CHART CREATOR

right into our project management software, and include it with all

subscriptions.

It’s called “TIMELINE VIEW.”

But what you’ll see today applies to ANY KIND of Gantt charts.

SUPERPOWER #1:

See Everything at Once

A Gantt chart gives you an amazing bird’s-eye view of an

ENTIRE PROJECT from start to finish over time.

This is INCREDIBLY VALUABLE for planning.

Not only can you get your mind around the ENTIRE SCOPE of

the project, but you have a visual guide

to share with others.

Build in START and END DATES for each piece of the project.

Assign SPECIFIC TASKS to team members or contractors.

Rest easy knowing that you have a CRYSTAL-CLEAR, SHAREABLE PLAN for the project’s success.

Clear Project HurdlesSUPERPOWER #2:

Most project leaders find out about bottlenecks

AFTER THE FACT.

In the weekly progress meeting, they ask, “HEY,

WHERE’S THE REPORT?”

Then the TRUTH comes out…

It’s running WAY BEHIND.

Yikes.

With a Gantt chart that UPDATES AUTOMATICALLY, you don’t have to ask about bottlenecks.

You can spot them in a SINGLE GLANCE.

See what’s overdue immediately so you can TAKE ACTION:

Allocate more resources, divide up the work, or pitch in yourself to GET IT DONE before it

holds up the whole project.

Get Project ESPSUPERPOWER #3:

This project is important — but what about the NEXT ONE?

And the one AFTER THAT?

By using Gantt charts for planning, tracking, and execution, you’ll get better and better at a CRUCIAL SKILL:

Estimating your PROJECT SCOPE, TIMELINE, and RESOURCES.

With easy-to-understand visual records of your

project to refer back to, your estimates will become

INCREASINGLY ACCURATE.

Before you know it, you’ll be known as the PROJECT LEAD…

...with an UNCANNY sense for planning.

Banish DistractionsSUPERPOWER #4:

Planning and PROCESS

OPTIMIZATION are powerful.

But sometimes it just comes down to making sure your talented team has time to actually DO THE WORK.

Every time your team gets distracted by a flurry of emails

about a change to the plan, they’re being PULLED AWAY

from the work.

But YOU can prevent this!

KEEP YOUR TEAM AWAY from tedious, time-consuming

updates and administrivia.

Let it be known that the most up-to-date plan is ALWAYS the

Gantt chart.

Simple as that.

Back away from the email, team. We need you to FOCUS!

Keep your equilibriumSUPERPOWER #5:

LIFE happens.

Deadlines CHANGE.

People win the lottery and move to TROPICAL ISLANDS.

Many project leads have started out with BEAUTIFULLY

DESIGNED PLANS…

...only to FALL APART when something unplanned

happens.

Armed with your GANTT

CHART, though, you can be the opposite:

A project lead who warmly WELCOMES CHANGES to the plan.

View every change as a way to learn something

new or to challenge your team to WORK SMARTER.

It helps if you’re using a Gantt chart GENERATOR

like Redbooth’s:

Just enter your new changes, and watch your Gantt chart

UPDATE AUTOMATICALLY.

And make sure your team knows that sticking precisely to the original plan isn’t as important as your TOP PRIORITY:

ACHIEVING PROJECT SUCCESS — on time, on budget — together.

Ready for your project management

superpowers?

Redbooth project management software — including Timeline view — is designed to help you and your team COLLABORATE AND

GET MORE DONE.

Get started FREE!redbooth.com/gantt

5 ways gantt charts give you project management superpowers

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