25 more tips to hosting badass events

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DOWN & DIRTY: 25 MORE TIPS FOR HOSTING BADASS EVENTSKaren HartlineReinventing Events@khartline#25moretips

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— 14 years of event production experience— Reinventing Events production company— Executed events in U.S. and Europe— Produce variety of events including: conferences, dinners, launch parties and road shows— Accommodate budgets of all sizes

KAREN HARTLINE | @KHARTLINE

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— Time is valuable— Questions?— Share presentation via email— Learn at least 1 new thing

AGREEMENT

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50 TIPS AT INBOUND151200+ views on YouTube

22K+ views on SlideShare

Webinar/eBook with Event Farm

reinventingevents.com/50-tips/

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Venues

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51 THINK OUTSIDE OF THE BOX

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52 SPACE NEEDS

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53 SECRET RESOURCES

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cvent.com/rfp/special-event-venues

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eventup.com

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CVBConvention and Visitors Bureau

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54 TRANSFORM THE SPACE

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New Relic’sFutureStack13

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Zendesk’s5 Year

Anniversary Party

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Engine YardDistill

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55READ THE AGREEMENT CAREFULLY

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56PLAN FOR SET UP AND TEAR DOWN

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Working with Vendors

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57 GET FULL QUOTES

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58ASK THEM FOR SUGGESTIONS

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59 MULTIPLE VENDORS IS OK

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60 SCHEDULE A PRE-CON

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• INTRODUCE EVERYONE

• REVIEW PRODUCTION SCHEDULE

• FOCUS ON LOAD-IN AND LOAD OUT

• BREAK INTO GROUPS FOR MORE DETAILED QUESTIONS

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61 GET CONTACT INFO

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62 PAY ATTENTION TO CHARGES

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Conquering the Budget

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63 HAVE A BUDGET

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64 OVER/UNDER ESTIMATE!

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65 ESTIMATE VS ACTUAL

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Side by Side

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A B C D E

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66 INCOME PROJECTIONS

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Ticket Sales

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#25moretips @khartline A B C D E F G

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Sponsor Sales

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#25moretips @khartline A B C D E F

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67 ASK FOR DISCOUNTS

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68CONSTANT REVIEW OF BUDGET

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Preparing the Content

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69 CHAT WITH EVERY SPEAKER

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20 MIN CALLSFIRST 10 MIN = CONTENT REVIEWLAST 10 MIN = LOGISTICS REVIEW

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Speaker Call Agenda

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• PRE-CALL EMAIL

• RECAP EMAIL

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70GUIDE THE CONTENT FOR THE AUDIENCE

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71 HOW TO PRESENT

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72 THE 3 C’S

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CLICKER

PERFECT CUE

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CONFIDENCE MONITOR

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COUNTDOWN CLOCK

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73 PRESENTATION REVIEW

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74 RELEASE FORMS

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FINAL TIP

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75 PLAN AHEAD

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Karen HartlineCEO, Reinventing Events

@khartline#25moretips

reinventingevents.comkaren@reinventingevents.com

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THANK YOU.