2009 national membership workshop leadership information session

2009 National Membership Workshop

Leadership Information Session

Discussion Topics

• Renewal Notices • Renewal Schedule & Cut Off Dates • Membership Cards• Transmittal Processing• Various Membership Tools• Questions & Answers

Renewal Notices

• Renewal notices maintain renewal rates throughout the year.• Names are removed from computer the same day dues are received.• Leaders should explain renewal process to “angry Legionnaires”.• Direct mail renewal is cost-effective and works!

Sample Renewal Notice

Renewal Notice Schedule

2009 RENEWAL NOTICE SCHEDULES 

CUTOFF DATES RENEWAL DATES

MAY 14, 2008 JULY 1, 2008*SEPTEMBER 10, 2008 OCTOBER 1, 2008 *DECEMBER 10, 2008 **JANUARY 5, 2009 *FEBRUARY 11, 2009 **MARCH 2, 2009*APRIL 8, 2009 **MAY 1, 2009

* Denotes that the cutoff date is also a membership target date.

** This renewal notice is mandatory – all delinquent members will receive.

Notice Cutoff Date

As of this 5/10/08, National had not yet received dues!

Membership Card

Reference: Post Adjutant’s Manual.

Transmittals

• Transmittals are used to pay dues

(including proper amount of per capita).• Submit often! Keep copies of all

transmittal documents for the post.• Report other data changes as well

(transmittal letters prove submission!).

Update Post Rosters

• Mark transmittal date and amount paid in left hand column.

• Remember, the earlier you transmit, the earlier we stop renewal notices!

$25 10/19/08

$25 8/19/08

$25 8/22/08

$25 8/29/08

Amount of Dues andDATE PAID!

DEPARTMENT OF NEW HAMPSHIRE

Common Membership Tools

•Post Roster

•Supplemental Rosters

•Headquarters Post Members

•Project “Stay Active”

•Customer Service

Membership Register

• Also called “post roster”• Distributed to Departments each April for the following membership year.

• “Supplemental rosters” are provided in July, October, and January to show changes.

• New member’s cards (since April) are also provided in the July distribution.

Membership Register Codes

• U Code (Undeliverable)• War Era Codes• 50-Year Certificate Flag Codes (50, 60, etc)• “Legend” at bottom explains codes• Note also the “date paid/transmitted”, and “sequence number” columns.

“U” Code (Undeliverable)

Date Paid/Transmitted

Column

Supplemental Rosters (Jul/Oct/Jan)

• Supplemental registers are quarterly updates of activity for post adjutants.• Shows activity and change codes for:

• Transfers (in and out)• Deaths• New members• Name or address changes

Actions since last register

War Era, Flag Codes, Type of Membership, etc.

Project “Stay Active”

• Sent when member moves.• Lets posts know when new members arrive.• Generated with change in ZIP.• Contact them!

2009 NATIONAL MEMBERSHIP WORKSHOP

Questions / Comments