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10 Simple Steps
Team Pack
Distributed by HFMA
10 Simple Steps
1) New patients – collect referrals and emergencies
2) Record current use of beds
3) Record current use of theatre time
4) Cash – collect your debts and pay your creditors
5) Pay your surgical units and overheads
6) Plan how to utilise your available beds and theatre
time and consider changing capacity
7) Plan – doctors, nurses, porters and cleaning – pay
any additional costs if incurred from these
decisions
8) Invoice the CCG
9) Depreciate your assets
10)Record final performance on budget statement &
complete the cash statement form
Step 1 – New Patients
Collect
referrals &
emergencies
Step 2 – Beds
Record
current use of
beds
Step 2 – Beds
Bed Manager
records
information on the
Post op beds
control sheet for
CURRENT
PERIOD and then
calculate your
current
surplus/shortfall
These sections are completed in Step 6 and then new totals calculated
Step 3 – Theatre
Record
current use of
theatre time
Step 3 – Theatre
Theatre
Manager
records
information on
the Theatre
Operations
control sheet –
FOR CURRENT
PERIOD and
then calculate
your current
surplus/shortfall
These sections are completed in Step 6 and then new totals calculated
Step 4 – Cash – 15th of the Month
Collect your
Debts
Count your
cash (£375k)
– record on
cash
management
statement
Pay your
creditors
Step 5 – Pay Surgical Units &
Overheads
Step 6 – Plan how to utilise available beds and
theatre hours and consider changing capacity
• Patients can be moved up the pathway
• Patients must move in a ‘reel’ of 30 patients
• Costs incurred must be paid from your cash
• Changes to be recorded on the relevant control sheets
Step 7 – Plan Resources – pay additional
costs incurred from these decisions
Plan
Doctors
& Nurses
– will you
reduce
staff or
employ
agency
nurses
Plan
Porters –
will you
pay
overtime?
Plan
Cleaning
– what
level of
cleaning
?
Step 8 – Invoice CCG
Contract
accountant
produces the
Income
sheet – all
patients that
make it to
Post Op
beds can be
invoiced for
Step 9 – Depreciate your assets
Step 10 – Recording Final
Performance part 1
Management
Accountant
produces the
expenditure
statement, this
should be
completed as you
carry out the
payment of
treatments in steps
5 and 6
Step 10 – Recording Final
Performance part 2
Management
Accountant
produces the I & E
Statement
Step 10 – Recording Final
Performance part 3
Contract
Accountant
completes the cash
management
statement – this
should be an
ongoing process
throughout the
game
Did you make a surplus or deficit?
Where were the variances and why?
What was your cash balance?
What is your quality rating?
Distributed by HFMA
Any Questions
?Distributed by HFMA
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