I. Welcome II. Review and Approve January Meeting Minutes

III. Reports

a. Alumni Board President

b. Committees

i. Advancement ii. Benefits and Services

iii. Marketing iv. Membership v. Programs and Events

c. Office of Alumni Relations

i. Alumni Board Meet and Greet with Students – April 16 ii. Boston Centennial Celebration – April 25

iii. New York Centennial Celebration – May 18

IV. Old Business a. Charger Horse Statue b. Associate Board Member Program Proposal

V. New Business

Next Meeting: May 21, 2019

Alumni Board of Directors March 19, 2019 | 6 p.m.

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Minutes: University of New Haven Alumni Board of Directors Meeting Date 1/16/2019 Attended: Ken Johnson, Tom Wilkinson, Jason Gambsy, Dave Galla, Steve Dunnigan, Lou Todisco, Ken Johnson, Steve Morin, Dawn Alderman, Dawn Gratalo, Kristina Conroy, Brittany Stanchak, Heather Alpaugh, Cynthia Kohan, Lisa Honan Video: Reece Buendia Phone: Arlevia Samuels, Antonio McDonald, John Capozzo, Christopher Rinck President’s Report: Dave Galla noted that he, Dawn, and Heather have composed a mid-term memo to President Kaplan outlining the activities of the group. Dave participated in the Commencement Ceremonies in December. Centennial Planning Committee/ “Roadshow”: Steve Morin updated the group on the plans for the Centennial Celebration. Information is in the packets distributed. The group has looked at where large groups of students are located to determine the optimal locations. A number of larger donors are underwriting the events. Dates: still no exact dates, but coming soon Kick off of the Centennial year is planned for the fall of 2019. CT Roadshow event will be the Centennial kick off. A Ball is still being planned for the spring of 2020. A large Homecoming weekend is also planned with Centennial programing included. It is hoped that the Roadshows will generate interest in the large homecoming weekend. Roadshows planned to include student showcases, fundraising component, and other successful components that are typically see at the Scholarship Ball. A very short program will include a cocktail, social hour. The committee is looking for high profile faculty and students to interact with attendees during the social hour. Program to included a video highlighting the changes of the University along with a discussion with President Kaplan. The group is looking for personal interactions with alumni and donors of all levels. There will be an opportunity for alumni to add their stories on line. Alumni are asked to share the information among their alumni network friends and help to encourage their UNH friends and colleagues to attend the event. Ideas from the groups included using the Netflix show “the Staircase” that features UNH Forensic alums and featuring multigenerational alumni. Bruce Barber, from the UNH radio, is collecting stories as well. Minutes: The Minutes were approved as written Committee reports: (see reports for additional details)

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Advancement: The group is showing a 50% of board members have given a financial contribution this year. The cutoff is at the end of the academic year (June 30th). Members are reminded that their donation can be directed to any specific area or program of the University. The Charger Challenge Alumni match to those who do not request a pledge call and give a credit card. The match has resulted in a 9% increase in credit card gifts over last year. The request to the board resulted in about a $10,000 funds to match. Benefits and Services: Dawn Gratala noted that their goal is to support the roadshows. They have been updating the status of the networks and have identified leads. They are generating excitement among the networks to encourage attendance at the roadshow. They are also working on invigorating the lower performing networks. Dawn has contacted the Biology Professors to connect them with several industry liaisons to support the career program that is planned. She has also reached out to the Engineering School to plan an event or project. Dawn Alderman noted that she has been working on networking on Linked In. Lou Todisco noted that he is planning the Law Day program. The theme is the First Amendment and the freedom of the press built on the release of the Pentagon Papers. Nyle Davies will also participate this year. Crowd funding: Several projects were undertaken this fall. The rec center exceeded their goal and raised double their goal. Women’s volleyball and lacrosse teams both met their goals. Marching Band came close to their stretch goal. Men’s baseball project is still in play and is about half way to achieving their goal. Program and Events: Tom noted that board members are invited to attend any events to network with the students. Heather will reach out to any potential mock student interviews, corporate events and the Senior 19 end of year events. If anyone is interested in the STEM career expo, please notify Heather. The event is Feb 21st from 1-4 pm. Membership Committee: Assessing all members to ensure they continue to engage. They are looking at overall school demographics compared to the demographics of the alumni board. Heather is meeting with the Development Office to solicit potential candidates. The Committee is looking for potential members that already have demonstrated engagement with the university. Experience shows that members that are already involved will be more engaged Board Members. Plans are underway to present a slate of new candidates at the March meeting. Our experience shows that engaged members are often friends/colleagues of current board members so we are asked to consider new members

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Marketing: Reece Buendia announced that the Instagram member’s goal was exceeded in the past months. They are close to their Twitter goal as well. Reece will be sending out templates for easy social media use. Reece asked that everyone share at least one post during the next month. They are working on developing posts for the Centennial and Roadshow. Reece is looking for feedback on the magazine. She will share any comments and suggestions with the magazine editor. They are looking for ideas for the next issue and would welcome any feedback on previous issues. The Marketing Committee is looking at creating a condensed presentation for new member recruitment. A one-page template was sent to committee chairs for completion. The deadline for completion is the end of January. Office of Alumni Relations: Alumni Office noted that they have contracted with a company to develop an Alumni Directory. The process takes 12-18 months. Alums will be asked to update their information. This will feed into the Centennial celebration marketing and notification. Alumni should see the mailings in the next 6 months or so. The board members are encouraged to share this with their networks so that members will be Student resource fair Tuesday beginning at 11:30 – 12:45. Feb 21st is the STEM fair. The Alumni association is having a table at the fair from 1-4pm. We are looking for 2 board members at these events. Notify Brittany if you are interested in either of these events. February is student philanthropy months and Brittney is looking for event ideas. She is also planning a Meet and Greet. Senior 19 will be kicking off next week. Kristina will attend. Old Business: None New Business: Dawn Alderman noted that new members have shared experiences onboarding. Dawn’s ideas are to identify interested potential new board members that might be sponsored by an existing board member. The expectation is that the new, associate member attends about 2 meetings and an event. Pending on interest of the prospective member, they will go on to becoming a new board member. The Membership Committee would manage the program with assistance of the Executive Committee. Prospective board members would be non-voting members. Bylaws are not expected to need changing for this initiative. Ken Johnson motioned to approve, Kristina seconded a motion to move forward with planning this program. A vote for the plan will be held in at the March meeting. Next meeting is on March 19th. Meeting adjourned at 7:40pm Respectfully submitted: Cynthia Kohan Secretary, Board of Directors.

Advancement Committee Report March 19, 2019

The objective of the Advancement Committee (AC) is to foster loyalty and financial support for the University and aligns with the Office of University Advancement. The Committee participates in programs and events that raise funds for the various University endeavors, proposes and employs ideas that increase fiscal assistance, and encourages local companies to invest in campus programs and activities. The Committee, along with the entire Alumni Board, participates in stewardship activities, which includes writing thank you notes to Alumni donors and acquiring items to donate to the Scholarship Ball auctions.

Committee members are: Kenney Johnson – (Co‐Chair) Cindy Kohan – (Co‐Chair) Reece Buendia Goals and Activities:

1) Support the major fundraising campaigns of the University Goal is 100% participation by the members of the Alumni Board of Directors

a. Alumni Board of Directors Donor Participation: (July 1, 2018 – March 19, 2019) 50% of the Board Members (15 out of 30) have made contributions for fiscal year 2019. The board has elected to support the Advancement Office challenge to use matching funds donated by the board to stimulate immediate contributions via a matching gift. Donors who request a pledge card rather than donate immediately using a credit card are at risk of not making the donation. Overall, the number of credit card gifts have increased by 9% and the average size of credit card gifts by nearly 10% over last year.

2) Support student philanthropy efforts a. Participate and support other student efforts like “Feel Good February”, “Senior Giving Week”

and “Senior 19”. i. Monday, February 25, 2019 was the student “Get the Scoop on Philanthropy” event.

Students wrote thank you notes to University donors. Kenney Johnson, Cindy Cohen & Rick Polio attended.

3) Support crowd funding efforts

a. Reece Buendia will again take on the role of being the crowdfunding project liaison between the Office of Annual Giving, the Advancement Committee and the Alumni Board. Our crowdfunding platform, Make It Happen, is a place where student organizations, faculty and staff can create projects to raise money and bring awareness to innovative projects, service trips, events, research and other University‐specific Initiatives.

i. During the fall, we launched several projects for student groups and teams like ModelUN, Men’s and Women’s Cross Country and Track and Field, WNHU, Marching Band, TeamREC, Women’s Volleyball, Women’s Lacrosse, Women’s Softball, and Men’s baseball.

4) Working in conjunction with the Programs & Events Committee to track non-monetary ABOD participation.

a. Heather Alpaugh designed an on‐line form for ABOD members to complete. 5) Support the Office of Alumni Relations and the Office of Advancement in the major fundraising efforts

like the Scholarship Ball or the “Roadshows” planned for 2019.

Benefits and Services Committee

March 2019 update Committee Members: Dawn Gratalo (Chair), Ayana Duncanson, Jef Thiffault, Jason Gamsby, Michael Qiu, Jason Scheets, Lou Todisco, Angela Marino, John Capozzo

• Goal:

o Support the Roadshow to build excitement for the University’s centennial in 2020

o Organize and classify the existing alumni networks.

• Progress: o Made contact with network leads to share information on the Roadshow and upcoming

centennial events

o Posted information on centennial events on network linked in page

o Reached out to personal contacts to share centennial information

• Goal: Promote the University • Progress:

o Contacted December Biology graduates with a personal email welcoming them to the Alumni association and asking them to join the life sciences network and the centennial events

Alumni Board of Directors Marketing Committee

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Committee Members: Reece Buendia – Chair; Russ Sharpe, Antonio McDonald, Jaylen Johnson Purpose: To increase the engagement of the alumni population by elevating the awareness of the Alumni Board and Alumni Relations, ultimately leading to greater numbers of alumni becoming more emotionally and financially involved and engaged with the University community. Marketing Committee Update: March 2018 This report will update our activities and recap our accomplishments during the 2018-2019 school year: Goal: Continue to increase Alumni & Alumni Board participation on our four Social Media platforms.

Social Media Strategy

CURRENT (3/11/19) GOAL (by 6/30/19)

Total Total % # Increase Facebook 4,124 4,439 10 404

Twitter 868 874 10 80 Instagram 711 566 10 50 LinkedIn 1,339 1,382 5 66

We’ve exceeded our Instagram goal and are 6 followers away from achieving our Twitter goal. The committee will continue to make efforts to keep a social media presence to carry on with progress toward our goals. We are also proud to announce Lindsey Christiani as the newest member of Alumni Relations, filling the role of Associate Director of Alumni Communications. Our committee plans to work closely with Lindsey to build a strategy for increasing our social media presence. Goal: Create a social media template portal for the Alumni Board.

• Create and maintain a document on the Alumni Board site of easy to use templates that can be

shared on various social media platforms • Create templates that highlight the following:

o Alumni benefits o Upcoming events o Alumni/ Board member highlights o Crowd funding campaigns o Other University/ Alumni updates

• Create updated templates on a monthly basis • Send communication to Alumni Board on a monthly basis with top 3 suggested templates to share

Alumni Board of Directors Marketing Committee

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The committee has selected a few recent posts from the University that we recommend the Board to share on their own platforms. Along with the posts are some optional blurbs that can be shared.

• International Women’s Day o https://www.facebook.com/UNewHavenAlumni/posts/10156938789540429

I am proud to be a female alumnus of the University of New Haven The University of New Haven is a place that promotes equality for all

#BalanceforBetter • Charging into a City Near Your – Boston

o https://www.facebook.com/events/824041041283993/permalink/824041104617320/ I am very excited to attend our first centennial celebration in Boston. Who else

is going?? Looking forward to reconnecting with some awesome people at our very first

centennial celebration • EMBA Program

o https://www.facebook.com/unewhaven/videos/469967886870770/ As a graduate of our MBA program, I agree that it has much to offer to anyone

willing to put in the time I love seeing other University of New Haven alumni share my same passion for

the university and its programs • Philanthropy

o https://www.instagram.com/p/BuWe4Y5D05f/?utm_source=ig_web_copy_link #Philanthropy Month may have just passed, but it’s never too late to support

the University of New Haven. Check out makeithappen.newhaven.edu to see the amazing work students are doing and how you can help #MakeItHappen

Goal: Continue our participation on the Alumni Magazine Steering Committee

• Meet with Elizabeth Rogers (editor) on a monthly basis to share o Feedback on the last issue o Recommendations for future articles o Thoughts on ideas of Elizabeth and the Magazine team

Last year we started this Magazine Steering Committee headed by Alumni Magazine Editor Elizabeth Rogers, to provide key input that led to the spring edition of the revamped Alumni Magazine being more focused on alumni features and containing more information about the Board than in past issues. We have established a continuous schedule with Elizabeth to effectively capture feedback for past issues and ideas for future issues. The Spring Issue will be in mailboxes on June 15th.

Alumni Board of Directors Marketing Committee

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Goal: Maintain the Alumni Board and Alumni Relations presentation and create a lighter version.

• Update the existing presentation to reflect member changes and Alumni Relations staffing changes

• Create lighter version, less than 5 slides, that can be used as a quick informational overview for anyone interested in the Board or Alumni Relations

The presentation was created last year to help present and future undergrads, alumni, the Board of Governors and others understand how we are engaging and impacting our alumni population. Our committee will continue to maintain this presentation as well as create a lighter version that can easily be used by anyone interested in understanding what the Board and Alumni Relations does. As part of the first phase of updates, the committee has created a one-page template for each of the Committees to complete about themselves. The next phase will be to consolidate the overall information about the Board as a whole. Our goal is to have the presentation completed by March 22nd to be used for incoming Board Members.

UNH Alumni Board Membership Committee

March 2019 ABOD Meeting Status Report

Membership Committee The purpose of the Membership/Nominating Committee is to identify research and nominate a slate of candidates for membership on the Alumni Association Board of Directors, subject to the approval of the Board and thereafter election by the general membership of the Association.

This process is performed on an annual basis or as otherwise needed to ensure membership on the Alumni Association Board of Directors complies with the Constitution of the University of New Haven Alumni Association.

Committee Members:

Steve Dunnigan (Chair), Kristina Conroy, Dave Galla, Dawn Alderman

Goals

• Identify candidate(s) and recommend for openings on the Alumni Board of Directors. o Evaluate current membership in the Fall o Identify, review, and initiate process for nominating new members in the Spring.

• Develop strategy and process for reengaging or transitioning currently non-participating

members of the Board of Directors.

• Continue to work to increase diversity to match demographics of the University of New Haven’s Alumni population

Status

• Held meeting in March to discuss executing our communications plan to ensure continued engagement of current board members and identifying potential new members.

• Continued to work yearly Milestone plan - Selection of Candidates for Nomination • Dawn further shared the presentation for the Associate Board Member program • Will present nominations to the Board on March 19th

Milestone Calendar (attached)

University of New Haven Alumni Board Membership Committee

Committee Focus and Benchmarks for 2018-2019 Academic Year

Identify, screen, nominate, elect and induct new members of the University of New Haven Alumni Board.

ACTIVITY TASK / STEPS BENCH MARKS RESOURCES DATES STATUS

Annual Plan Organize Committee Appoint Chairperson and Members President Completed Completed

Develop Metrics Metrics Plan Document Committee/Staff 10/01 – 10/31 Completed

Adopt Plan Finalize Detailed Plan Committee/Staff 10/01 – 10/31 Completed Assess Current Membership Development of Targets and

Profiles (Historical Tracking) Committee/Staff 11/01-11/30 Completed

Statement of Need for Candidates (Anticipated Change: Renewals & Term Limits)

Committee/Staff 11/30 - 12/28 Completed

Identify Re-assess Prior Candidate Pool Review 2018 Non-Selected Candidates Committee/Staff 12/12 – 12/28 Completed Solicit 2019 Candidates List of 2019 Candidate Pool Staff 01/02 – 02/15 Completed

Screen Assess recommendations Production of Profiles / Data (Confidential) Staff 02/01-02/28 Completed

Nominate

Selection of Candidates for Nomination

Membership Committee meeting to review all candidates and select class

Committee/Staff 03/01-03/16 Completed

Selection of Nominees Presentation by Committee to Board Board Approval 03/19 In Process

Interview / Informal Meetings Designation of “liaison” and initiation of contacts.

Committee / Staff 03/20-05/18

Elect Alumni Association Voting Voting in accordance with By-Laws - Candidates decisions finalized and posted on website for voting - Call for voting included in May Alumni E-newsletter

Association Approval

5/20 Posted 6/4 Notification of Association Vote

Election Certification by Board Compliance with By-Laws Board Post-Election Induct

Induction of New Members Members Elect attend Annual Meeting. Association/Board June 18

Orientation

Members Elect Orientation Orientation information and general information to Members Elect.

Committee / Staff Summer 2018

Mentorship Assignments Designate Board members as mentors for new

Committee/Staff Summer 2018

Alumni Board of Directors Associate Member Program

Proposing a new program to introduce nominated, qualified but inexperienced alumni to our Alumni Board of Directors (ABoD) and prepare them for serving with us.

Program aims to mentor potential new ABoD members. To help them understand the commitment level required. This program includes mentor opportunities for current Board members. Program graduation could lead to Board membership.

Candidate Selection:

• Identify 3-5 Alumni that were highly engaged (as students) or desire to be active (now) – Candidate has high potential. – Limited experience (alumni with less than 5 years' work history)

• Engage the candidates for interest level – Availability to commit to the program

• Move best 2-3 candidates into the program – Nominations and invitations will follow existing membership committee schedule

Mentor Opportunity:

• Each accepted alum will be partnered with a Board mentor – Board mentors: Volunteers from the current board members

• To qualify, you must be active in at least 1 committee – Time commitment is estimated 2-3 hours/month

• 1 hour meeting (T/C) • If available, 1 event attended together

• Board mentees will be invited to the annual meeting – Intro meeting with mentor

• Board mentees to attend at least 1 other meeting that academic year (by invitation) • Board mentees to attend 2 or more events, Mentor or other board members to support and

encourage participation Graduation:

• Graduation from the program will require the following – Attendance at 2 ABoD meetings – Attendance at 2 or more events – Recommendation from Board mentor

• Based on engagement, interest level and ability to commit • At the next annual meeting, the board mentees graduate to become board members • Not all mentees will graduate • Not all graduates will become board members

– Candidate could graduate and defer or decline the offer to serve on the Board. • If deferment, acceptance of invite within 1 term limit (3 years)

Governance:

• Program approval: Membership committee chair and Executive committee • Program management: Within Membership committee • Program lead: Dawn Alderman • Program kick-off: Spring 19