allegheny intermediate unit covid-19 school reopening ......joseph lucarelli chief finance and...

Allegheny Intermediate Unit

COVID-19 School Reopening Health and Safety Plan

Introduction

The Allegheny Intermediate Unit (AIU) Phased School Reopening Health and Safety Plan is organized into three primary sections, each representing a unique sector of the AIU. Section I is the plan for the AIU Central Office and applies to all employees and visitors to the Central Office. Section II addresses all students, families, and employees of the Early Childhood, Family and Community Services Division and Section III applies to students, families, and employees in the Special Education and Pupil Services Division. Itinerant staff will be guided by the approved safety plans of the entities they support.

The AIU serves 42 public school districts and many non-public schools within Allegheny County. It also operates three special education schools, two alternative schools, the education program at Shuman Juvenile Detention Center and the Allegheny County Jail, as well as multiple sites in our communities and schools. As such, the AIU reopening plan is organized to reflect and address the unique challenges inherent to each division.

Certain assumptions have been made throughout each section:

Universal masking is required for staff, students and visitors Procedures for cleaning and sanitation are specified Procedures for social/physical distancing are articulated

A communications plan is in place for the entire organization. In all cases, plans are intended to be guides and to be flexible enough to respond to changing conditions and guidance received from public health officials, the Pennsylvania Department of Education and the Office of the Governor.

Each division convened teams to develop their respective plans. Teams were made up of administrators and employees of each division in addition to representatives from the AIU Central Office. The Pandemic Safety Officer is Mr. Aaron Skrbin, the Director of Safety and Security for the AIU. The organizational Pandemic Response Team is listed on the following page.

Following the Pandemic Response Team, a table of content outlines the structure of this comprehensive plan. Additionally, there are several appendices to the plan that offer guiding documents for a variety of COVID-19 related concerns.

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Pandemic Response Team

Name Title Division

Dr. Robert Scherrer Executive Director Administration

Rosanne Javorsky Assistant Executive Director for Teaching and Learning Teaching and Learning

Dr. Catherine Lobaugh Assistant Executive Director for Early Childhood, Family and Community Services

Early Childhood, Family and Community Services

Dr. James Palmiero Assistant Executive Director for Special Education and Pupil Services

Special Education and Pupil Services

Jon Amelio Chief Technology Officer Administration

Erin Koebel Director of Human Resources and Labor Relations Administration

Joseph Lucarelli Chief Finance and Operations Officer Administration

Joseph Shaulis General Counsel Administration

John Batis Coordinator of Facilities, Maintenance and Logistics Early Childhood, Family and Community Services

Garry Dixson Facilities Operations Manager Administration

Aaron Skrbin Director of Safety and Security/Pandemic Safety Officer

Administration

Brian Stamford Program Director of Accountability and Innovative Practices

Teaching and Learning

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COVID-19 School Reopening Health and Safety Plan

Table of Contents

Section Title Pages

Section I: AIU Central Office Reopening Plan 4

Section II: Division of Early Childhood, Family and Community Services Plan 25

Section III: Division of Special Education and Pupil Services Plan 53

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Section I

AIU Central Office Reopening Plan

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Phased School Reopening Health and Safety Plan

Allegheny Intermediate Unit Central Office

Each school entity must create a Health and Safety Plan which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan.

Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.

The following document was developed by the Allegheny Intermediate Unit Executive Leadership Team, Director of Safety and Security and other relevant stakeholders for use by the staff of the Allegheny Intermediate Unit Central Office. The guidance and procedures within this document reflects consultation with the latest CDC, Pennsylvania Department of Health, Allegheny County Department of Health and Pennsylvania Department of Education guidelines. Every effort has been made to ensure that the needs of all stakeholders are met. It is important to note that due to the changing nature of the pandemic and the new knowledge gained about the Coronavirus, this initial guidance may, and likely will, change. Thank you all for your incredible diligence, creativity and flexibility as we navigate these uncharted waters together. Your work on behalf of the students and schools of Allegheny County has been nothing short of remarkable. Together we will continue to persevere through the many challenges that we face in these difficult times.

Preparing to Reopen

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The following pages outline specific procedures for reopening to be followed by all AIU Central Office Staff as well as our contracted custodial provider, St. Moritz. Specific instructions regarding when and how staff members will report to work will be communicated by your Supervisor. The Allegheny Intermediate Unit plans to reopen on Monday, August 3, 2020.

All employees will return to work at the AIU Central Office Employees with underlying health concerns must consult with their supervisors

and Human Resources in advance to discuss individual situations

Reopening

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Item Central Office Personnel Non Employees

Face Coverings Worn when entering and exiting the building Worn when travelling within the building Not required while at your personal work station

At all times while in the building unless unable to do so per CDC/ACHD guidelines

In Person Meetings Permitted as long as physical distancing is maintained

Not permitted unless required i.e. an IEP or intake meeting. Refer to guidance within the reopening document and your supervisor

First Floor Conference Rooms

Closed unless expressly permitted for use

Closed

Alle C Bistro Closed Closed

Kitchen (including refrigerator and microwave ovens)

Closed Closed

Work areas on second and third floor

Maintain social distancing Keurig machines may be used but nothing can be left in the room, i.e. mugs, K-Cups, etc.

Hand Sanitizer Available throughout the building Recommended at each work station

Required in areas where on site meetings are held

General Procedures for Daily Operations

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Table of Contents

Health and Safety Plan .......................................................................................................... 9 Type of Reopening .................................................................................................................. 10

Pandemic Coordinator/Team .................................................................................................. 11

Key Strategies, Policies, and Procedures ............................................................................... 12

Cleaning, Sanitizing, Disinfecting and Ventilation ............................................................... 13

Social Distancing and Other Safety Protocols ..................................................................... 15

Monitoring Student and Staff Health .................................................................................... 19

Other Considerations for Students and Staff ....................................................................... 21

Health and Safety Plan Professional Development ................................................................ 23

Health and Safety Plan Communications ................................................................................ 24

Health and Safety Plan Governing Body Affirmation Statement ............................. 117

This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.

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Health and Safety Plan: Allegheny Intermediate Unit

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning, whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue. Large gatherings are prohibited.

The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen. This means that your school entity should account for changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of the phase requirements as needed.

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Type of Reopening

Key Questions

How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in place?

How did you engage stakeholders in the type of re-opening your school entity selected? How will you communicate your plan to your local community? Once you reopen, what will the decision-making process look like to prompt a school closure or other

significant modification to operations?

Based on your county’s current designation and local community needs, which type of reopening has your school entity selected? (SELECT ONE BOX BELOW)

☒ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern).

☐ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning).

☐ Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks).

☐ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening): August 3, 2020

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Pandemic Coordinator/Team

Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff, students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and Responsibilities”:

Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan;

Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the event of a confirmed positive case or exposure among staff and students; or

Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision making regarding response efforts in the event of confirmed positive case.

Individual(s) Stakeholder Group Represented Pandemic Team Roles and

Responsibilities (Options Above)

Aaron Skrbin AIU Central Office Both

Garry Dixson AIU Central Office Both

Dr. Robert Scherrer AIU Central Office Both

Rosanne Javorsky AIU Central Office Both

Erin Koebel AIU Central Office Both

Joseph Lucarelli AIU Central Office Both

Jon Amelio AIU Central Office Both

Joseph Shaulis AIU Central Office Both

Dr. James Palmiero AIU Central Office Both

Dr. Catherine Lobaugh AIU Central Office Both

Brian Stamford AIU Central Office Both

John Batis AIU Central Office Both

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Key Strategies, Policies, and Procedures

Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.

For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. You can use the key questions to guide your domain summary.

For each requirement within each domain, document the following:

Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order.

Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during the time period the county is designated as green. If implementation of the requirement will be the same regardless of county designation, then type “same as Yellow” in this cell.

Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school system is prepared for effective implementation.

Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the requirement.

Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.

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Cleaning, Sanitizing, Disinfecting, and Ventilation

Key Questions

How will you ensure the building is cleaned and ready to safely welcome staff and students? How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-

19? How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to

maintain staff and student safety? What protocols will you put in place to clean and disinfect throughout an individual school day? Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When

and how will the training be provided? How will preparedness to implement as a result of the training be measured?

Summary of Responses to Key Questions:

The AIU Central Office was deep cleaned following the March 13 closing order and regularly since then. The Facilities Operations Manager has acquired and continues to acquire cleaning, disinfectant and PPE supplies for use in the Central Office. Masks for all staff have already been acquired. In addition, the Allegheny Intermediate Unit follows all recommended guidelines for air circulation as prescribed. The custodial staff of the AIU Central Office will regularly clean restrooms and high touch areas during the work day. Custodial and facilities staff are trained on the relevant cleaning, sanitizing, disinfecting and ventilation protocols. Training occurred immediately after the March 13 closure.

Requirements Action Steps under Yellow Phase Action Steps

under Green Phase

Lead Individual

and Position

Materials, Resources,

and or Supports Needed

PD Required (Y/N)

* Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

Deep Cleaning of entire office Monitoring of air circulation in the building All public areas closed after cleaning Drinking fountains turned off

Cleaning of Central Office on a daily basis All public areas remain closed unless express permission from the Executive Director or designee is granted Drinking fountains remain closed, touchless bottle fillers are opened

Garry Dixson

Communication with St. Moritz regarding appropriate cleaning protocols

Per manufacturer’s product guidelines

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under Green Phase

Lead Individual

and Position



PD Required (Y/N)

Other cleaning, sanitizing, disinfecting, and ventilation practices

Central Office Closed Hand sanitizer stations installed in multiple locations on each floor Staff encouraged to keep hand sanitizer at individual work stations

Garry Dixson

Communication with St. Moritz as above Communication with staff

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Social Distancing and Other Safety Protocols

Key Questions

How will classrooms/learning spaces be organized to mitigate spread? How will you group students with staff to limit the number of individuals who come into contact with

each other throughout the school day? What policies and procedures will govern use of other communal spaces within the school building? How will you utilize outdoor space to help meet social distancing needs? What hygiene routines will be implemented throughout the school day? How will you adjust student transportation to meet social distancing requirements? What visitor and volunteer policies will you implement to mitigate spread? Will any of these social distancing and other safety protocols differ based on age and/or grade ranges? Which stakeholders will be trained on social distancing and other safety protocols? When and how will

the training be provided? How will preparedness to implement as a result of the training be measured?


Large group congregant spaces, including classrooms, conference rooms, and the cafeteria are closed until further notice.

In person meetings limited to AIU employees and only where physical distancing is possible

Specific procedures for use of communal spaces will be developed by the Pandemic Team and shared with AIU Central Office employees

Questions re: transportation and age range do not apply to the AIU Central Office Signs and messages will remind Central Office staff of the requirement to wear masks and the

necessity to maintain proper mitigation efforts such as washing hands, and the use of hand sanitizer Visitors and volunteers are prohibited under the yellow phase and strictly regulated in the green phase.


under Green Phase Lead

Individual and Position



PD Required

(Y/N)

* Classroom/ learning space occupancy that allows for 6 feet of separation among students and staff throughout the day, to the maximum extent feasible

AIU Central Office Closed to all outside visitors and clients

No classes or student learning activities held at Central Office In person appointment and meetings required by specific programs may occur. Each program must develop an individual safety plan, including traffic flow and cleaning protocols

Aaron Skrbin N/A Communication protocol, cleaning materials for space used for meetings (i.e. Clorox Wipes), hand sanitizer

N

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PD Required

(Y/N)

* Restricting the use of cafeterias and other congregate settings, and serving meals in alternate settings such as classrooms

Cafeteria and conference rooms closed Work area use limited to one person at a time

Cafeteria and conference rooms are closed unless express permission for use is granted by the Executive Director or his designees Small group meeting/conferences may be held as necessary by individual programs at the discretion of program directors. Specific spaces are designated for such purposes and plans specific to each event must be submitted prior to the meetings taking place Work areas on each floor open with social distancing Keurig machines in work areas open. No mugs, K-Cups or any related material may be kept in the area

Aaron Skrbin Floor plans Construction Schedule Email Signage Clorox Wipes Hand Sanitizer

N

* Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices

No visitors permitted Masks must be worn by all employees when not at their work station

Visitors must wear masks at all times Masks must be worn by all employees when not at their work station Information provided to staff regarding handwashing, use of hand sanitizer maintaining physical distance

Aaron Skrbin Masks Hand Sanitizer Clorox Wipes Regularly scheduled restroom cleaning

Y – email, signs

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PD Required

(Y/N)

* Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

Signs posted at building entrances, stairwells, restrooms, water fountains, work rooms and various points throughout the building

Signs posted at building entrances, stairwells, restrooms, water fountains, work rooms and various points throughout the building

Garry Dixson Signage N

* Identifying and restricting non-essential visitors and volunteers

Not permitted Individual programs will identify non-AIU employees who must enter the Central Office

Division Leaders and Program Supervisors

N

* Handling sporting activities for recess and physical education classes consistent with the CDC Considerations for Youth Sports

N/A

Limiting the sharing of materials among students

N/A Materials in public work rooms (copy rooms) must be wiped after each use utilizing a cleaning/disinfecting wipe or spray

Garry Dixson Signage Wipes and/or spray and rag

Y – review protocol for employees

Staggering the use of communal spaces and hallways

All communal spaces closed One way path in Technology Support Area

Cafeteria and conference rooms are closed unless express permission for use is granted by the Executive Director or his designees

Signage Communication to employees

N

Adjusting transportation schedules and practices to create social distance between students

N/A N/A

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PD Required

(Y/N)

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students

N/A Use of conference rooms for student activities is not permitted with the exception of requirement previously noted In person meetings with individuals outside of the organization must have the express permission of the Executive Director. A corresponding safety plan is required that assures physical distancing, wearing of masks, and availability of hand sanitizer

N/A Executive Director

N/A Safety plan, masks, hand sanitizer

N

Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars

N/A N/A

Other social distancing and safety practices

Sick Room Closed Sick Room Closed. Use limited to employees identified with Human Resources with specific medical conditions

Erin Koebel, Director of Human Resources and Labor Relations

Sick Room must be closed and locked

Y – employee must be informed

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Monitoring Student and Staff Health

Key Questions

How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon arrival to school)?

What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has been exposed to an individual confirmed positive for COVID-19?

Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students?

What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you accommodate staff who are unable to uncomfortable to return?

How will you determine which students are willing/able to return? How will you accommodate students who are unable or uncomfortable to return?

When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local Health and Safety Plan?

Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be provided? How will preparedness to implement as a result of the training be measured?


The Allegheny Intermediate Unit will develop and deploy a self-certification process for employees and visitors to complete prior to returning to work and entering the building. Re-certification will occur daily. Human Resources will communicate procedures to all employees regarding concerns for underlying condition and family members with underlying conditions. Any employee found to be symptomatic while at work will immediately be sent home. The Allegheny Intermediate Unit will communicate any suspected or confirmed cases among AIU employees reported by those employees to the Allegheny County Health Department and follow their guidance regarding self-isolation, quarantine and return to work.






PD Required

(Y/N)

* Monitoring students and staff for symptoms and history of exposure

N/A Employee Self-Certification

Erin Koebel, Director of Human Resources and Labor Relations

Self-Certification Process Outlined Self-Certification Form

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PD Required

(Y/N)

* Isolating or quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure

N/A

* Returning isolated or quarantined staff, students, or visitors to school

N/A

Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols

Other monitoring and screening practices

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Other Considerations for Students and Staff

Key Questions

What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students?

What special protocols will you implement to protect students and staff at higher risk for severe illness? How will you ensure enough substitute teachers are prepared in the event of staff illness? How will the LEA strategically deploy instructional and non-instructional staff to ensure all students

have access to quality learning opportunities, as well as supports for social emotional wellness at school and at home?


All staff and visitors at the AIU Central Office must wear face coverings when entering or leaving the building, moving around the building or attending in person meetings. Staff are not required to wear a mask while at their work station. Visitors must wear face coverings at all times. Children visiting the AIU Central Office for purposes of required meetings and evaluations must wear masks at the discretion of their parents and in accordance with any conditions that prohibit their use.






PD Required

(Y/N)

* Protecting students and staff at higher risk for severe illness

Office Closed Staff at higher risk for severe illness will follow guidelines developed by Human Resources

Erin Koebel Joe Shaulis Rosanne Javorsky Robert Scherrer

Procedure verifying and addressing employees at higher risk

N

* Use of face coverings (masks or face shields) by all staff

Office Closed Masks must be worn by all employees when not at their work station Masks must be worn at all times by visitors

Aaron Skrbin Masks purchased for all Central Office Staff

N

* Use of face coverings (masks or face shields) by older students (as appropriate)

N/A

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PD Required

(Y/N)

Unique safety protocols for students with complex needs or other vulnerable individuals

N/A

Strategic deployment of staff

N/A

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Health and Safety Plan Professional Development

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires professional development, document the following components of your professional learning plan.

Topic: List the content on which the professional development will focus. Audience: List the stakeholder group(s) who will participate in the professional learning activity. Lead Person and Position: List the person or organization that will provide the professional learning. Session Format: List the strategy/format that will be utilized to facilitate participant learning. Materials, Resources, and or Supports Needed: List any materials, resources, or support required to

implement the requirement. Start Date: Enter the date on which the first professional learning activity for the topic will be offered. Completion Date: Enter the date on which the last professional learning activity for the topic will be

offered.

Topic Audience Lead Person and Position Session Format

Materials, Resources, and

or Supports Needed

Start Date

Completion Date

Use of Face Coverings All Aaron Skrbin Email

Supporting Signage

July 21, 2020

August 3, 2020

Hand Washing and Disinfecting All Aaron Skrbin Email

Supporting Signage

July 21, 2020

August 3, 2020

Cleaning Individual Work Areas All Aaron Skrbin Email

Supporting Signage

July 21, 2020

August 3, 2020

Cleaning and Ventilation System

Custodial/Janitorial Staff Garry Dixson

Virtual and In person

MSDS Documents

March 13, 2020 ongoing

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Health and Safety Plan Communications

Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of

Communications Start Date

Completion Date

Overall Plan Communication All Central Office Employees

Aaron Skrbin Sarah McCluan Joe Shaulis

Email, School Messenger

July 21, 2020 Ongoing

Health and Safety Reminder Posters

All Central Office Employees and Visitors

Garry Dixson Posters March, 16, 2020 Completed

Regular COVID Updates All Central Office Employees

Aaron Skrbin Sarah McCluan Email

August 3, 2020 Ongoing

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Section II

Division of Early Childhood, Family and Community Services

Health and Safety Plan

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ECFCS Phased School Reopening Health and Safety Plan

Each school entity must create a Health and Safety Plan which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan.

Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.

The following document was developed by the Allegheny Intermediate Unit’s Early Childhood, Family, and Community Services Division (ECFCS) leadership team, Coordinator of Human Resources, Service Coordinator for Physical Health for DART/Head Start/Pre-K Counts, Coordinator of Facilities, Maintenance and Logistics, Finance and Business Operations, Director of Safety and Security and other relevant stakeholders for use by the staff of the Allegheny Intermediate Unit ECFCS Division community locations. The ECFCS division services 11,000 children and families in 152 locations at 74 unique sites across Allegheny County. In addition, the ECFCS Education for Children and Youth Experiencing Homelessness (ECYEH) program supports an additional 5,000 children across the 9 county region. The guidance and procedures within this document reflects consultation with the latest CDC, Pennsylvania Department of Health, Allegheny County Department of Health and Pennsylvania Department of Education guidelines. Every effort has been made to ensure that the needs of all stakeholders are met. It is important to note that due to the changing nature of the pandemic and the new knowledge gained about the Coronavirus, this initial guidance may, and likely will, change.

Thank you all for your incredible diligence, creativity and flexibility as we navigate these uncharted waters together. Your work on behalf of the students and schools of Allegheny County has been nothing short of remarkable. Together we will continue to persevere through the many challenges that we face in these difficult times.

Preparing to Reopen

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The following pages outline specific procedures for reopening to be followed by all ECFCS field staff. ECFCS Central Office staff should follow the AIU’s Central Office Health and Safety Plan. Specific instructions regarding when and how staff members will report to work will be communicated by your Supervisor. Monday, August 3, 2020

All ECFCS Central Office employees return to work

Monday, August 17, 2020 Family and Community Education Services (FACES) program employees

return to work Wednesday, August 19, 2020

Alternative Education (AEP) program employees return to work Pre-K Counts program employees return to work

Thursday, August 20, 2020

Head Start program employees return to work Friday, August 28, 2020

DART Early Intervention program employees return to work *Employees with underlying health concerns must consult with their supervisors and

Human Resources in advance to discuss individual situations.

Reopening

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Item Employees Non Employees

Face Coverings Follow the Order of the Pennsylvania Secretary of Health for Face Coverings as well as individual site requirements

Follow the Order of the Pennsylvania Secretary of Health for Face Coverings as well as individual site requirements

In Person Meetings Follow the Orders of the Pennsylvania Secretary of Health as well as individual site requirements

Follow the Order of the Pennsylvania Secretary of Health as well as individual site requirements

Kitchen areas (including refrigerator and microwave ovens and toaster, ice maker, coffee maker and hot water tap)

Employees will follow all established CDC guidance cleaning protocols in these areas and for appliances

Non-employees should not be using kitchens/and other appliances

All Work Areas Maintain physical distancing

No personal items can be left in any common areas in the community

Non-employees should not be in work areas

Hand Sanitizer ECFCS locations where permissible *Soap and water will be available for use with young children. *Hand sanitizer is not permitted to be used on young children per CDC guidelines

Follow CDC guidelines

General Procedures for Daily Operations

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Table of Contents

Health and Safety Plan: Allegheny Intermediate Unit - ECFCS Programs ............. 30 Type of Reopening .................................................................................................................. 31

Pandemic Coordinator/Team .................................................................................................. 32

Key Strategies, Policies, and Procedures ............................................................................... 34

Cleaning, Sanitizing, Disinfecting, and Ventilation .............................................................. 35

Social Distancing and Other Safety Protocols ..................................................................... 37

Monitoring Student and Staff Health .................................................................................... 42

Other Considerations for Students and Staff ....................................................................... 45

Health and Safety Plan Professional Development ................................................................ 47

Health and Safety Plan Communications ................................................................................ 48

Health and Safety Plan Governing Body Affirmation Statement……………………117 Additional Documents Attached:

Attachment A: Home Visiting Planning Considerations Attachment B: COVID-19 Screening Document Attachment C: Project ELECT Part 1 Attachment D: Project ELECT Part 2

This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.

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Health and Safety Plan: Allegheny Intermediate Unit - ECFCS Programs

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

The Red Phase: Schools remain closed for in-person instruction and all instruction must be providedvia remote learning, whether using digital or non-digital platforms. Provisions for student services suchas school meal programs should continue. Large gatherings are prohibited.

The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing awritten Health and Safety Plan, to be approved by the local governing body (e.g. board ofdirectors/trustees) and posted on the school entity’s publicly available website.

Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen. This means that your school entity should account for changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of the phase requirements as needed.

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Type of Reopening

Key Questions

How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in place?

How did you engage stakeholders in the type of re-opening your school entity selected? How will you communicate your plan to your local community? Once you reopen, what will the decision-making process look like to prompt a school closure or other

significant modification to operations?

Based on your county’s current designation and local community needs, which type of reopening has your school entity selected? (SELECT ONE BOX BELOW)

☐ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern).

☐ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning).

☒ Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks). *See attachment A: Home Visiting Planning Considerations

☐ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening): ECFCS community locations based on individual program calendars.

Head Start: September 8, 2020

Pre-K Counts: August 21, 2020

FACES: Early Head Start: August 31, 2020 Adult Education: August 31, 2020 Family Centers: August 31, 2020 Family Literacy: August 31, 2020 Project ELECT: August 31, 2020 Fatherhood: August 31, 2020

AEP: August 25, 2020

DART: August 31, 2020

ECYEH: August 17, 2020

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Pandemic Coordinator/Team

Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff, students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and Responsibilities”:

Health and Safety Plan Development: Individual will play a role in drafting the enclosed Healthand Safety Plan;

Pandemic Crisis Response Team: Individual will play a role in within-year decision makingregarding response efforts in the event of a confirmed positive case or exposure among staff andstudents; or

Both (Plan Development and Response Team): Individual will play a role in drafting the planand within-year decision making regarding response efforts in the event of confirmed positivecase.

Individual(s) Stakeholder Group Represented Pandemic Team Roles and

Responsibilities (Options Above)

Aaron Skrbin AIU Central Office Both

Alice Gillenberger Human Resources Both

Chris Rodgick Head Start & Pre-K Counts Both

Shannon McGee Early Head Start Both

Lisa Schroth DART Early Intervention Pandemic Crisis Response Team

John Batis ECFCS Community Sites Both

Carolyn Weissgerber ECFCS Both

Cindy Callaghan ECFCS Both

Amy Slenska Head Start & Pre-K Counts Both

Dr. Catherine Lobaugh ECFCS Both

Jeanette Casciato Head Start & Pre-K Counts Both

Dr. Licia Lentz Alternative Education Both 32 of 117

Lori Vollman Family and Community Education Services Both

Nicole Anderson Education for Children and Youth Experiencing Homelessness

Both

The information in this document is inclusive of ongoing conversations with staff, community partners and other stakeholders.

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Key Strategies, Policies, and Procedures

Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.

For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. You can use the key questions to guide your domain summary.

For each requirement within each domain, document the following:

Action Steps under Yellow Phase: Identify the discrete action steps required to prepare forand implement the requirement under the guidelines outlined for counties in yellow. List thediscrete action steps for each requirement in sequential order.

Action Steps under Green Phase: Identify the specific adjustments the LEA or school willmake to the requirement during the time period the county is designated as green. Ifimplementation of the requirement will be the same regardless of county designation, then type“same as Yellow” in this cell.

Lead Individual and Position: List the person(s) responsible for ensuring the action steps arefully planned and the school system is prepared for effective implementation.

Materials, Resources, and/or Supports Needed: List any materials, resources, or supportrequired to implement the requirement.

Professional Development (PD) Required: In order to implement this requirement effectively,will staff, students, families, or other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.

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Cleaning, Sanitizing, Disinfecting, and Ventilation

Key Questions

How will you ensure the building is cleaned and ready to safely welcome staff and students? How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for

COVID-19 How often will you implement cleaning, sanitation, disinfecting, and ventilation

protocols/procedures to maintain staff and student safety? What protocols will you put in place to clean and disinfect throughout an individual school day? Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols?

When and how will the training be provided? How will preparedness to implement as a result of the training be measured?


Every site will be cleaned following CDC guidelines prior to staff and student return. The Facilities Operations Manager has acquired and continues to acquire cleaning, disinfectant and PPE supplies for use in ECFCS locations. The Facilities Operations Manager will work with school districts and facility owners to ensure appropriate cleaning protocols are in place and that recommended guidelines for air circulation established by the CDC are followed for ECFCS occupied spaces. The staff of each site will regularly clean restrooms and high touch areas during the work day. Custodial and facilities staff will continue to be trained on the relevant cleaning, sanitizing, disinfecting and ventilation protocols.


under Green Phase

Lead Individual

and Position



PD Required

(Y/N)

* Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

Cleaning of all ECFCS locations based on guidance from CDC and PDE as needed All water fountains will be turned off or school district/partner provider health and safety processes will be followed for those locations

Cleaning of all ECFCS locations based on guidance from CDC and PDE as needed All water fountains will be turned off or school district/partner provider health and safety processes will be followed for those locations

John Batis

Communication with Service Master, Coverall, and staff regarding appropriate cleaning protocols and with vendors such as Pitt Supply and Paper Plus

Y

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under Green Phase

Lead Individual

and Position



PD Required

(Y/N)

Other cleaning, sanitizing, disinfecting, and ventilation practices

ECFCS will follow Governor, Health Secretary, PDE, and CDC guidance

ECFCS will follow Governor, Health Secretary, and CDC guidance

Follow communication processes to report air conditioner, furnace issues with regard to ventilation.

Windows will be opened when possible

ECFCS staff

John Batis

Communication with Service Master, Coverall, and staff regarding appropriate cleaning protocols

Y

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Social Distancing and Other Safety Protocols

Key Questions

How will classrooms/learning spaces be organized to mitigate spread? How will you group students with staff to limit the number of individuals who come into contact

with each other throughout the school day? What policies and procedures will govern use of other communal spaces within the school

building? How will you utilize outdoor space to help meet social distancing needs? What hygiene routines will be implemented throughout the school day? How will you adjust student transportation to meet social distancing requirements? What visitor and volunteer policies will you implement to mitigate spread? Will any of these social distancing and other safety protocols differ based on age and/or grade

ranges? Which stakeholders will be trained on social distancing and other safety protocols? When and

how will the training be provided? How will preparedness to implement as a result of the trainingbe measured?


ECFCS administered Early Childhood Classrooms (DART, Head Start, Pre-K Counts), AEP and all FACES programming will be open for the 2020-2021 school year according to individual program calendars and program specifics. Children and families will receive programming and eat their meals either inside the classroom or in an open air environment. Students will be taught proper handwashing procedures. All staff will follow handwashing and cleaning protocols as recommended by the CDC. All visitors that are non-essential to the program will be approved by the supervisor on an individual basis. Visitors will follow all ECFCS and AIU procedures for site visits. All staff will be trained on physical distancing and safety protocols. Training will be provided virtually and staff will be expected to sign-off on protocol. Children who receive transportation services must follow the guidelines which are instituted by the school district supplying the transportation service. Signage and messages will be posted in all ECFCS community locations to remind ECFCS staff and families of the requirement to wear masks and the necessity to maintain proper mitigation efforts such as washing hands, and the use of hand sanitizer.

Requirements Action Steps under Yellow Phase Action Steps under Green

Phase

Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Classroom/learning spaceoccupancy thatallows for 6 feetof separationamong studentsand staffthroughout theday, to themaximumextent feasible

ECFCS will follow the guidance of CDC and PDE to the maximum extent possible

Required in person appointments, evaluations, and meetings required by specific programs may occur with proper physical distancing and cleaning protocols in effect

John Batis

Program Directors, Classroom Supervisors, Site Directors, Principals and Teachers

Individual program calendars

Communication on protocol, cleaning materials for ECFCS locations

Floor stickers for directions and physical distancing

N

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Phase

Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Restricting theuse ofcafeterias andothercongregatesettings, andserving meals inalternatesettings such asclassrooms

ECFCS will follow the guidance of CDC and PDE to the maximum extent possible

Children, students, and families (Complete the ECFCS COVID-19 Screening Document) will eat meals in classrooms and other spaces within each location. Each ECFCS program has established protocols for meals. Small group meeting/ conferences may be held as necessary by individual programs at the discretion of program directors. Specific spaces in community locations shall be designated for such purposes. Physical distancing and cleaning protocols will be in effect

Program Directors, Classroom Supervisors, Site Directors, Principals and Teachers

Email

Signage

Communication on protocol and cleaning materials for ECFCS locations.

ECFCS COVID-19 Screening Document

*See Attachment B:COVID-19 Screening Document

N

* Hygienepractices forstudents andstaff includingthe manner andfrequency ofhand-washingand other bestpractices

ECFCS follow the guidance of CDC and PDE to the maximum extent possible


Cindy Callahan, BSN, MSN, CRNP, Program Directors, Classroom Supervisors, Site Directors, and Principals

Masks

Hand sanitizer and soap

Y

* Posting signs,in highly visiblelocations, thatpromoteeverydayprotectivemeasures, andhow to stop thespread of germs

Signage posted at building entrances, stairwells, restrooms, water fountains, work rooms/offices and various points throughout the building

Signs posted at building or classroom entrances, stairwells, restrooms, water fountains, work rooms/offices and various points throughout the building

Program Directors, Site Directors, Principals, and John Batis

Signage N

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Phase

Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Identifying andrestricting non-essentialvisitors andvolunteers

Non-essential visitors and volunteers are not permitted

All visitors must be approved by a program administrator

Complete the ECFCS COVID-19 Screening Document

Program Directors and Supervisors, Site Directors, and Principals

State guidance


*See Attachment B:COVID-19 Screening Document

N

* Handlingsportingactivities forrecess andphysicaleducationclassesconsistent withthe CDCConsiderationsfor YouthSports

ECFCS programs will follow all current orders and guidelines

ECFCS programs will follow all current orders and guidelines. Equipment will be cleaned after each use and physical distancing guidelines will be followed. The use of some equipment will be restricted during this phase if proper protocol can’t be followed

Classroom Supervisors, Site Directors, Principals and Teachers

Guidance for physical distancing and cleaning surfaces before and after each use

Communication to staff and families on proper protocol and cleaning materials for ECFCS locations

Y

Limiting the sharing of materials among students


Frequently touched surfaces will be cleaned after specific program services and activities. Materials in shared spaces must be wiped after each use utilizing a cleaning/ disinfecting wipe or spray

Program Directors, Classroom Supervisors, Site Directors, Teachers and Principals

Signage

Approved cleaning solutions

Disposable wipes

Paper towels

Y

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Phase

Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

Staggering the use of communal spaces and hallways

Communal spaces are closed

Scheduled use of communal spaces in ECFCS locations Surfaces in those rooms will be cleaned following their use. Floor stickers may be used for physical distancing and one-way direction in the halls


Signage Communication to employees

Y

Adjusting transportation schedules and practices to create social distance between students

The DART and AEP programs will work with each school district regarding transportation health and safety protocols

The DART and AEP programs will work with each school district regarding transportation health and safety protocols

Program Directors and Principals

NA NA

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students


Enrollment is limited in programs where possible Physical distancing is in place when possible dependent on available space Students are kept in cohort groups during instructional time when possible


Safety plan

Y

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Phase

Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars

NA NA for all ECFCS programs with the exception of Family Centers and EHS van transportation will be limited based on ECFCS screener results of families and providing transportation to individual families at a time

Site Directors Program Directors

Drivers are trained on appropriate methods to clean and sanitize vans after each trip

Y

Other social distancing and safety practices

ECFCS programs will follow any additional guidance based on individual site needs

ECFCS programs will follow any additional guidance based on individual site needs


Based on individual location

N

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Monitoring Student and Staff Health

Key Questions

How will you monitor students, staff, and others who interact with each other to ensure they arehealthy and not exhibiting signs of illness?

Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or childreport from home or upon arrival to school)?

What is the policy for quarantine or isolation if a staff, student, or other member of the schoolcommunity becomes ill or has been exposed to an individual confirmed positive for COVID-19?

Which staff will be responsible for making decisions regarding quarantine or isolationrequirements of staff or students?

What conditions will a staff or student confirmed to have COVID-19 need to meet to safely returnto school? How will you accommodate staff who are unable to uncomfortable to return?

How will you determine which students are willing/able to return? How will you accommodatestudents who are unable or uncomfortable to return?

When and how will families be notified of confirmed staff or student illness or exposure andresulting changes to the local Health and Safety Plan?

Which stakeholders will be trained on protocols for monitoring student and staff health? Whenand how will the training be provided? How will preparedness to implement as a result of thetraining be measured?


ECFCS will develop and deploy a self-certification form for all individuals entering community classrooms/locations. The AIU Human Resources department will communicate procedures to all employees regarding concerns for underlying conditions and family members with underlying conditions. Any employee or student exhibiting possible symptoms of COVID-19, as identified by the CDC, the procedures outlined in the AIU Decision Tree will be followed. The AIU will notify effected employees and/or students and families of potential exposure. The AIU will communicate any suspected or confirmed cases to the Allegheny County Health Department and follow their guidance regarding self-isolation, quarantine and return to work.

Requirements Action Steps under Yellow

Phase Action Steps




or Supports Needed

PD Required

(Y/N)

* Monitoringstudents andstaff forsymptomsand history ofexposure


*See Attachment D:Project ELECT Part 2

AIU staff will use the AIU Symptom Screening Self-Certification

Students and families will use the ECFCS COVID-19 Screening Document and temperature checks

*See Attachment D:Project ELECT Part 2

AIU Human Resources

Frontline staff and program administrators

AIU Symptom Screening Self-Certification

COVID-19 Screening Document

*See AttachmentB: COVID-19 Screening Document

Y

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Phase Action Steps




or Supports Needed

PD Required

(Y/N)

* Isolating orquarantiningstudents,staff, orvisitors ifthey becomesick ordemonstratea history ofexposure



Identify an area to separate anyone who exhibits COVID-like symptoms

Close off areas used by any sick person and do not use them until they have been cleaned

Front line staff

Teaching staff and/or designee

Classroom Staff

ACHD guidance

Cleaning materials and PPE including gowns and masks

Y

* Returningisolated orquarantinedstaff,students, orvisitors toschool


In the event that a staff member or child has been exposed to someone who has a laboratory confirmed case of COVID-19, they must follow the guidance from the Allegheny County Health Department Any employee who was directed to quarantine or isolate, must contact Human Resources prior to returning. Individuals (both students and staff) may need to provide documentation by a healthcare professional and/or ACHD confirming that isolation/quarantine has been completed

For students Cindy Callahan will be in communication with the ACHD

AIU Human Resources

NA N

Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols

ECFCS programs will follow all current orders and guidelines All staff will be kept up-to-date on all changes via email

All staff, students, and families will be kept up-to-date on all changes via email and via the AIU website Additional information may be sent from the Allegheny County Health Department

Administration NA N

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Phase Action Steps




or Supports Needed

PD Required

(Y/N)

Other monitoring and screening practices

ECFCS programs will follow all current orders and guidelines All staff will be kept up-to-date on all changes via email

Staff located in school district or other partner locations will comply with the host’s health screenings before entering the location

Suspected/ confirmed COVID case will be reported to the host district or partner by AIU HR

Staff in host locations should report any concerns to their direct supervisor

NA

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Other Considerations for Students and Staff

Key Questions

What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students?

What special protocols will you implement to protect students and staff at higher risk for severe illness?

How will you ensure enough substitute teachers are prepared in the event of staff illness? How will the LEA strategically deploy instructional and non-instructional staff to ensure all

students have access to quality learning opportunities, as well as supports for social emotional wellness at school and at home?


ECFCS programs will follow all state and local policy/procedure regarding face coverings. Currently face coverings are required for all staff and visitors (approved by the program leaders identified above) at all ECFCS community locations. All staff, visitors, and children (age 2 and above) must wear a mask according to state guidelines when physical distancing cannot be maintained. In locations where ECFCS programs are located in a shared space (school district, community, institutional settings) the protocols of the host locations will be followed.






PD Required

(Y/N)

* Protecting students and staff at higher risk for severe illness

ECFCS programs will follow all current orders and guidelines *See Attachments C & D: Project ELECT Parts 1 & 2

Virtual instruction is available for high risk students High risk staff should follow guidelines developed by Human Resources *See Attachments C& D: Project ELECT Parts 1 & 2

Program Directors, Classroom Supervisors, Site Directors, Teachers and Principals AIU Human Resources

Dependent on student’s individual plan

Y

* Use of face coverings (masks or face shields) by all staff


Follow guidelines issued by the state and CDC

John Batis Program Directors

Masks provided to staff Signage for correct use of masks

Y

* Use of face coverings (masks or face shields) by older students (as appropriate)


Follow guidelines issued by the state and CDC


Masks Disposable masks for children and older students

Y

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PD Required

(Y/N)

Unique safety protocols for students with complex needs or other vulnerable individuals


Individual plans will be implemented and virtual services will be provided

Cindy Callaghan


To be determined on an individual basis and in conjunction with PDE and CDC guidelines

Y

Strategic deployment of staff


Follow guidelines outlined in this document for safety in all locations

Decisions will be made on a case by case basis

Administration Guidelines and documentation

Y

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Health and Safety Plan Professional Development

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires professional development, document the following components of your professional learning plan.

Topic: List the content on which the professional development will focus. Audience: List the stakeholder group(s) who will participate in the professional learning activity. Lead Person and Position: List the person or organization that will provide the professional

learning. Session Format: List the strategy/format that will be utilized to facilitate participant learning. Materials, Resources, and or Supports Needed: List any materials, resources, or support

required to implement the requirement. Start Date: Enter the date on which the first professional learning activity for the topic will be

offered. Completion Date: Enter the date on which the last professional learning activity for the topic will

be offered.

Topic Audience Lead

Person and Position

Session Format



Start Date

Completion Date

Use of Face Coverings

ECFCS staff Program Directors and Cindy Callaghan, Nurse Practitioner

Virtual and in-person

Supporting signage and documents

August 3, 2020

Ongoing as new guidance is issued and new staff are hired

Hand Washing and Disinfecting




August 3, 2020


Cleaning Individual Work Areas




August 3, 2020


Cleaning and Ventilation System

Custodial/ Janitorial Staff

John Batis Virtual and in- person

MSDS documents

March 16, 2020


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Health and Safety Plan Communications

Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Personand Position Mode of

Communications Start Date

Completion Date

Overall Plan Communication

All ECFCS staff and families

Dr. Catherine Lobaugh

Program Directors

Email, School Messenger

July 28, 2020 (pending Board approval)

Ongoing

Health and Safety Reminder Posters

All ECFCS staff and families

Program Directors

Posters August 3, 2020

Ongoing

Regular COVID Updates All ECFCS staff and families

Aaron Skrbin

Sarah McCluan

Email August 3, 2020

Ongoing

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ECFCS Home Visiting Planning Considerations

Above all other guidance and planning, ECFCS personnel must follow the guidelines offered by the CDC, PA DOH and local jurisdictions. Pennsylvania’s business guidance outlines mask‐ wearing requirements and additional safety parameters for both employees and customers including employee health screening requirements. ECFCS personnel must always wear masks when working in‐person with a child and their family, regardless of the ability to practice social distancing. Programs shall be prepared to communicate their agency health and safety practices regarding their employees if requested by the family.

How to Plan: Planning Considerations for ECFCS home visits

Communicate the requirement that all providers delivering in‐person services must weara mask during the delivery of services as stated in CDC guidance on masks and PA DOH requirements.

Communicate the requirement to screen any family requesting in‐person services usingthe ECFCS COVID‐19 screener questionnaire.

Coordinate the access to PPE & disinfecting products for your staff

Health & Safety Procedures – Mask for Children & Families: It is strongly recommended that adults present during an in‐person service wear masks in their home or other setting where the child is receiving ECFCS services. Children under the age of 2 should not wear a mask at any time. Families should be prepared to supply their own mask(s) during the in‐person services. If a family indicates the adults will not be wearing a mask and conflicts with ECFCS policy; ECFCS will offer virtual services as an alternative to in‐person services.

Health & Safety Procedures – Screening: When there is an identified need for an in‐person visit, ECFCS staff should contact the family prior to every in‐person service delivery session to ask the health screening questions found on the ECFCS COVID Screener for in‐person services. ECFCS staff should document the responses to the screening on the ECFCS COVID Screener form. A family is not required to respond to health screening questions to receive services. Families who choose to not be screened will be offered virtual services.

Health & Safety Procedures – During the In‐Person Session: ECFCS staff should try to refrain from bringing outside items into the home or community setting. ECFCS has protocols in place to disinfect any personal items used in the home or community setting and used by the provider and/or family. ECFCS staff should wash or disinfect their hands before entering and after leaving each home and in addition to wearing a mask, make every effort to maintain a six‐foot social distance from the child and family when direct contact is not needed for the service. When possible, ECFCS staff and families should take advantage of outdoor spaces that support the child’s and family’s routines for the delivery of in‐person services.

7/8/2020 adapted from OCDEL guidance from 7/2/2020

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When there is an identified need for in-person service, the provider of the services should contact the family prior to every in-person service to ask the following health screening questions and additional considerations as recommended by the US Department of Health and Human Services.

Name:

Date of Screening:

Screening Questions: Yes No

Have you or anyone in the home tested positive or suspected of having COVID-19 in the last 14 days?

Do you or anyone in the home have signs or symptoms of a fever, new or worsening cough, sore throat, shortness of breath, respiratory illness?

Have you or anyone in the home had contact within the last 14 days with someone with or under investigation for COVID-19?

Additional Considerations: * Yes No

Have you or anyone who will be present during the visit traveled outside off Pennsylvania in the past 14 days? Will a person with a weakened immune system, a person who is over the age of 65 years, or a person that has chronic health conditions (e.g. heart disease, lung disease, diabetes), or other factors that pose a risk if the person becomes infected with COVID-19 be present during the visit?

Considerations/Comments:

Name of Screener:

If the response is yes to any of the three screening questions above, it is recommended that the provider of services coordinate with the family to participate in a virtual session instead of an in-person session.

*If the response is yes to the two additional considerations, it is recommended that the provider ofserv