Allatoona High SchoolFastpitch Softball

2012 Kickoff Meeting

January 25, 2012

www.allatoonafastpitch.com

ALLATOONA DIAMOND CLUB

Introductions

• Head Coach – Troy Pirkle• Co-President – Tony Federici• Co-President – Ann Federici• Vice President – Kent Wilcox• Treasurer – Kim Hester• Secretary – Kim Lewis

Agenda

• Diamond Club/Parent Role• Coach Pirkle’s Expectations and Key Dates• 2012 Short and Near Term Needs• Fees and Fundraising• Budget Review• Committees• Buccaneer Moms• Committee Sign Up• Questions

Diamond Club Mission

• To provide financial support to Varsity and JV programs • To create an atmosphere that promotes academic and

athletic achievement and school pride.• To enable coaching staff to dedicate 100% of time to

coaching and teaching.• To ensure that members provide support without

attempting to become involved in coaching staff decisions.

• To work closely with coaches and administrative staff to encourage, student, parent and community attendance at AHS games.

Parent – Athlete Roles• The Athletes’ Role

• Commit to academics while fulfilling their commitment to Buccaneer athletics.• Represent their team, family, and Allatoona in a positive manner at all times.• Practice good sportsmanship at all times.• Communicate with their coaches regarding any issues of team obligations or

rules.• Treat their team mates and coaches with respect.

• The Parents’ Role• Guide their children as these students take on tasks of time management,

skill development, and responsibility.• Support the team and coach from the stands.• Encourage their children to communicate with the coaching staff.• Encourage their children to commit to a team and program.• GET INVOLVED!!

Key DatesDate Activity Locations Information Cost

1/26 – 2/29 Pine Straw Fundraiser Allatoona H.S. E- Mailed See Information

1/26 – 8/10 TBA Fundraising Activities Various April 1 O/S

6/11 – 6/14 Summer Youth Camp (4th-8th Graders) Allatoona H.S.  Website TBA

June 18-19 Team Camp  TBA    

7/9 -7/10 7/11 (R) Junior Buccaneer Tryouts Allatoona H.S.  Website  

8/1 – 8/8 High School Tryouts Allatoona H.S. Website  

8/11 Buc’s BBQ Social, Program ScrimmageBuc Mom sign up and campPLAYER FEES DUE

Allatoona H.S Website  BBQ Social TBDBuc Mom’s = $50Dues = $500.00

8/13 First Day of School      

8/24 – 8/25 2nd Annual Buc Bash Tournament Various TBA Your time

9/21 – 9/22 Brookwood Tournament Various TBA

2012 Short and Near Term Needs

Nice To Haves

• Fence Topper (tubing)• Coaches Apparel• Team Sweats, ETC.• PA System• High School Uniforms• Batting Cage Upgrades• Helmets• Locker Room

Must Haves

• Softballs (10dz)• Wiffle balls (6dz)• Field Rakes (2)• Field Painter and Paint• Field Liner • Field Conditioner• Scorebook• Lineup Cards• Metro Insurance• Allatoona Athletic Fee• Coaching supplements

Things We Have Done

• Batting Cage ($2,500)• Field Work ($7,203)• Sod ($1,004)• Hitting Screens ($400)• Dugouts• Storage Shed• Brick Backstop• Helmet Rack• Uniforms ($2,304)• Windscreen ($1,000)• Bullpen Upgrades ($1,043)• Bat Rack• Bleachers• Allatoona Ath. Fee ($4,700)• Concession/Press Box

($100,000 from Cobb County)• Two Trips To Columbus

Fees and Fundraising

PLAYER COMMITMENT FEE PLAYER FUNDRAISING GOAL

$500 $500

$1000 COMMITMENT

Assuming 25 High School Players that’s a $25,000 budget.Our Goal is to exceed that amount!!

2011 H.S. Financial ScorecardPLAYERS (HS) FUNDRAISING PLAYER FEE TOTAL

1 $293 $500 $7932 $525 $0 $5253 $543 $457 $1,0004 $1,495 $0 $1,4955 $670 $0 $6706 $910 $90 $1,0007 $288 $213 $5018 $1,406 $0 $1,4069 $28 $473 $501

10 $52 $158 $21011 $539 $500 $1,03912 $250 $0 $25013 $780 $0 $78014 $0 $500 $50015 $100 $500 $60016 $0 $500 $50017 $0 $200 $20018 $40 $0 $4019 $197 $303 $50020 $499 $0 $49921 $0 $0 $022 $0 $500 $50023 $741 $259 $1,00024 $0 $0 $0

TOTALS: $9,356 $5,153 $14,509

SHORTFALL ($9,491)

2011 Jr. Buc Financial ScorecardPLAYERS (JB) FUNDRAISING PLAYER FEE TOTAL

1 $95 $235 $3302 $0 $325 $3253 $0 $325 $3254 $300 $25 $3255 $0 $325 $3256 $300 $0 $3007 $0 $325 $3258 $599 $0 $5999 $165 $0 $165

10 $547 $0 $54711 $0 $325 $32512 $165 $0 $16513 $0 $325 $32514 $300 $0 $30015 $300 $0 $30016 $0 $325 $32517 $0 $325 $32518 $325 $0 $32519 $165 $0 $16520 $300 $25 $32521 $0 $165 $16522 $351 $0 $35123 $0 $325 $32524 $665 $0 $665

TOTALS: $4,577 $3,375 $7,952

SURPLUS $152

• How does this fee benefit me and my child?– Provides player with first class equipment, facility, uniforms,

schedule, etc.– Provides parents with voting rights at all Booster Club

meetings on any issues that require a group vote.

Player/Parent Commitment Fee = $500 H.S - $325 Jr. Buc

2012 Commitment Fee and Fundraising Target

Fundraising Requirement = $500++

• Pays for all other budget items to include field equipment, facility build out, tournament travel, player “extras” etc.

Meet your Commitment Fee and Fundraising Goal and receive 2 passes to all home games (Varsity or JV), and player receives incentive TBD

• Website only sponsor $100– Logo will remain on website for 1 year

• SPONSOR BOARD PLAQUE 1’ x 2’ $250–Sponsor name/logo on board posted on the dugout wall plus website ad

• 4x4 FENCE SIGN $350–Sign will remain on fence for one calendar year plus website ad

• 4x6 FENCE SIGN $500–Sign will remain on fence and board for one calendar year plus website ad

Sign and Placque Sponsorships

($400 renewal)

($200 renewal)

($300 renewal)

Buccaneer Mom’s Fastpitch Club

Purpose: To build relationships with fellow Buccaneer Mom’s, learn more about the game of fastpitch, enhance relationships with local sponsors, coordinate all hospitality, food and transportation related events and most importantly have fun.

Membership Fee: $50

Activities and Benefits

• Buccaneer Mom’s Team Camp – Mom’s to attend 1 day camp with Coach Pirkle to learn and ask questions about the game. Food and drink to be served and with the day culminating with a scrimmage game, complete with signs, stealing, etc

• Exclusive Buccaneer Mom’s Fastpitch T-Shirt and other potential goodies• No men allowed – Although we may show up at scrimmage if permitted

Committees• Concessions - Coordinate scheduling for concession duties,

maintain and manage product inventory.

• Player Meals - Coordinate all activities associated with pregame and travel meals.

• Banquets – Plan and coordinate H.S. and Junior Buc events.

• Tournament / Special Games – Assist with Buc Bash Tournament, Relay For Life game, Junior Buc Nite, Senior Night.

We need all parents (Jr. Buc and H.S) to participate in a minimum of 1 committee!

QUESTIONS?