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ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES

Agenda Regular Board Meeting

Tuesday, July 12, 2016

Allan Hancock College

Closed Session - Captain’s Room, B-102

Open Session - Boardroom, B-100

800 South College Drive, Santa Maria, CA 93454

Page

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Time

1. Call to Order 5:00 PM

2. Public Comment to Closed Session

This section of the agenda is intended for members of the public to address

the Board of Trustees on items involving the community college district that

are being considered in Closed Session. Please note that Board members are

prohibited by the Brown Act from responding to comments made regarding

topics not on the official agenda. The leading speaker from the audience on

each side of an issue will be limited to five (5) minutes. Additional speakers

are limited to two (2) minutes. To address the Board of Trustees, please fill

out a Request to Address the Board of Trustees form and provide it to the

superintendent/president prior to this part of the agenda.

3. Adjourn to Closed Session 5:00 PM

3.A. Conference with Labor Negotiator – (Government Code §54957.6)

Agency designated representatives: Dr. Kevin Walthers

Employee Association: Faculty Association


Employee Association: Part-Time Faculty Association


Unrepresented Employees: Management


Unrepresented Employees: Supervisory/Confidential

Agency designated representatives: Felix Hernandez Jr.

Employee Organization: California School Employees Association (CSEA) Chapter #251

Gregory A. Pensa, President

Tim Bennett, Vice President Bernard E. Jones

Larry Lahr Hilda Zacarías

Carson Link, Student Trustee

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Allan Hancock Joint Community College District

Board of Trustees

July 12, 2016

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3.B. Discipline/Dismissal/Release of Public Employee (1 case) (Govt. Code §54957)

4. Reconvene to Open Session 6:00 PM

5. Action Taken in Closed Session

6. Pledge of Allegiance

7. Approval of Agenda as Presented

8. Public Comment

The section of the agenda is intended for members of the public to address

the board on items involving the school district. Time limits and procedures

to address the Board of Trustees, as stated in the Public Comment to Closed

Session, apply to this part of the agenda. Public comment not pertaining to

specific agenda items is welcome under public comment. Please note that

Board members are prohibited by the Brown Act from responding to

comments made regarding topics not on the official agenda. Testimony on

specific agenda items will be welcome during consideration of the item by the

Board of Trustees. When public testimony is completed regarding a specific

agenda item, discussion is then confined to board members only. This

practice is in accordance with laws governing Board of Trustees public

meetings.

9. Approval of Minutes

9.A. Approval of Minutes from the June 14, 2016 regular board meeting.

10. Presentation

6:15 PM

10.A. Scholarship Donation Presentation

Mr. and Mrs. Jay McCord will present a check in the amount of

$8,000 to the college to support the industrial technology program.

10.B. Community Education - Moving Forward to the 21st Century

Dr. Sofia Ramirez-Gelpi, dean, Academic Affairs, and Elaine Healy,

coordinator, Community Education, will present on the exciting

opportunities brought forth by funding from Assembly Bill 104 Adult

Education Block Grant, the Strong Workforce, and Doing What

Matters initiatives.

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Board of Trustees

July 12, 2016

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11. Consent Agenda

Consent Agenda items are consistent with adopted policies and approved

practices of the district and are deemed routine in nature. They will be acted

upon by roll-call vote in one motion without discussion unless members of the

board request an item’s removal from the Consent Agenda.

6:25 PM

11.A. Register of Warrants

Supplemental Payroll 5/10/16 and Regular Payroll 5/31/16

A recommendation that the board of trustees approve commercial

warrants.

18

11.B. Short-Term, Substitute, and Professional Expert Appointments

Exempt From Classified Service

A recommendation that the board of trustees approve the short-term,

substitute, and professional expert appointments exempt from

classified service as presented.

21

11.C. Appointments, Transfers, and Promotions of Classified Service

Employees

A recommendation that the board of trustees approve the

appointment of Laura Velazquez, laboratory assistant, tutorial/open

access computer laboratory (OACL), learning resources, effective

August 1, 2016, and contingent upon continued funding. A

recommendation may be made that the board of trustees approve the

appointment of campus safety officer, campus police. If a

recommendation is made, a revised board agenda item will be

presented.

29

11.D. Acceptance of Donations

A recommendation that the board of trustees accept the donation of

various Dell computers from Rabobank, the donation of digital

photography paper from Howard Ibsen, and the monetary donation

of $544 from Helical Products Company.

30

11.E. Authorization to Declare District Property as Surplus

A recommendation that the board of trustees declare the items listed

to be surplus and authorize disposal through the appropriate

procedures.

31

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July 12, 2016

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11.F. Rejection of Claim

A recommendation to reject the claim of Carly J. Lawrence.

32

11.G. Part-time Faculty Appointments, Regular Faculty Overload

Assignments and Special Assignments/Stipends

A recommendation that the board of trustees approve part-time

faculty appointments, regular faculty overload, and special

assignments/stipends.

33

11.H. Community Services (Fee-Based) Education Courses

A recommendation to approve proposed community services (fee-

based) classes for fall 2016.

39

11.I. Appointment of Department Chair

A recommendation to approve the department chair appointment of

Melinda Nishimori, Languages and Communication, to serve a one

semester term, effective fall 2016.

42

11.J. Second Reading: Board Policy 3250, Institutional Planning

A recommendation that the board of trustees adopt the revised

Board Policy 3250, Institutional Planning.

43

11.K. Second Reading: Revised Board Policy 4030, Academic Freedom

A recommendation that the board of trustees adopt revised Board

Policy 4030, Academic Freedom.

46

11.L. Second Reading, New Board Policy 6200, Budget Preparation

A recommendation that the board of trustees adopt new Board

Policy 6200, Budget Preparation.

49

11.M. Second Reading, Revised Board Policy 6300, Fiscal Management

A recommendation that the board of trustees adopt revised Board

Policy 6300, Fiscal Management.

51

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July 12, 2016

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11.N. Out-of-Classification Assignments of Classified Service Employees

A recommendation that the board of trustees approve the out-of-

classification assignments of David Hunt, groundskeeper III, plant

services, retroactive to May 23, 2016 through June 30, 2016; Raquel

Orozco, student success technician, student success & support

program, retroactive to September 1, 2015 through June 30, 2016

and July 1, 2016 through December 30, 2016, or earlier per district

need, and contingent upon continued funding; Alicia Valdiviezo,

student success technician, student success & support program,

retroactive to September 14, 2015 through June 30, 2016 and July 1,

2016 through December 30, 2016, or earlier per district need, and

contingent upon continued funding; Irene Vidaurri, counseling

services technician, counseling and student success & support

program, retroactive to July 1, 2016 through December 30, 2016, or

earlier per district need, and contingent upon continued funding; and

Richard Partida, counseling assistant, counseling and student success

& support program, retroactive to July 1, 2016 through December

30, 2016, or earlier per district need, and contingent upon continued

funding.

53

11.O. New and/or Revised Classified Bargaining Unit Job Descriptions

A recommendation that the board of trustees approve the job title

changes for classified bargaining unit job descriptions equipment

specialist II; and groundskeeper - lead, as presented.

55

11.P. Coaching Appointments and Stipends

A recommendation that the board of trustees approve the coaching

appointments and stipends as presented, or earlier per district need.

61

11.Q. Appointment of Tenure-Track Faculty Member

A recommendation may be made that the board of trustees approve

the appointment of assistant professor, learning disabilities specialist,

learning assistance program. If a recommendation is made, a revised

board agenda item will be presented.

63

11.R. Change of Status of Faculty Member

A recommendation may be made that the board of trustees approve a

reduced workload to commence spring 2017 for Michael Guista,

full-time faculty, English, English department. If a recommendation

64

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July 12, 2016

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is made, a revised board agenda item will be presented.

11.S. Reappointment of Interim Management Position


reappointment of Douglas Dickson, interim director of fire, safety

and EMS education, public safety department, retroactive to July 1,

2016 through June 30, 2017.

65

11.T. Change of Status of Classified Service Employees

A recommendation that the board of trustees approve the permanent

changes of status of Josué Santos, copy center technician, campus

graphics, effective September 1, 2016; and Joseph Martinez II,

campus safety officer, campus police, effective July 13, 2016.

66

12. Oral Reports 6:35 PM

12.A. Superintendent/President’s Report

12.B. Board Member Reports

12.C. Association Reports 6:45 PM

1) AHC Foundation

2) Management Association

3) Part-Time Faculty Association

4) Faculty Association

5) Academic Senate

6) California School Employees Association

7) Associated Student Body Government

13. Action Items 7:15 PM

13.A. Proposal for Funding the Associated Student Body Government

A recommendation that the board of trustees approve the proposal

for funding the Associated Student Body Government at a flat rate

of $50,000 per year for the five-year period of the contract with

Follett, effective July 1, 2016.

67

13.B. Approval of Accreditation 2016 Comprehensive Institutional Self-

Evaluation Report


Accreditation 2016 Comprehensive Institutional Self-Evaluation

Report.

68

13.C. Acceptance of Grants Approved

69

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July 12, 2016

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A recommendation to accept funded proposals.

13.D. Resolution 16-23, Adult Education Block Grant

A recommendation to adopt Resolution 16-23, Assembly Bill 104

Adult Education Block Grant.

71

13.E. Resolution 16-24, California Department of Education, General

Child Care and Development Programs

A recommendation to adopt Resolution No. 16-24, California

Department of Education, General Child Care and Development

Programs.

73

13.F. Resolution 16-25, California Department of Education, California

Preschool Programs

A recommendation to adopt Resolution No. 16-25, California

Department of Education, California Preschool Programs.

75

13.G. Renaming of Children’s Center Lab

A recommendation to approve renaming the Children’s Center Lab

to the Orfalea Children’s Center Lab School at Allan Hancock

College.

77

13.H. Equal Employment Opportunity Fund Multiple Method Allocation

Certification Form, Fiscal Year 2015-2016

A recommendation that the board of trustees approve the Equal

Employment Opportunity Multiple Method Fund Allocation Form as

presented.

78

13.I. Ratification of Modification No. 3 to extend the Term for the

Columbia Business Center Lease to August 31, 2016.

A recommendation that the board of trustees ratify Modification No.

3 to the lease (extending the expiration date to August 31, 2016) for

the premises within Columbia Business Center.

87

13.J. Non-Award of Contract, Concession/Restroom Building and

Vineyard Trellis Project, 16-03

A recommendation that the board of trustees reject all bids for the

88

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Concession/Restroom Building and Vineyard Trellis project.

14. Information Items 7:50 PM

14.A. 2016-17 State Budget Update

A summary of the 2016-17 state budget.

89

14.B. Grant Proposals Submitted

A report on grant proposals submitted.

90

14.C. First Reading: Revised Board Policy and New Administrative

Procedure 3050, Institutional Code of Professional Ethics

A recommendation to review the revised Board Policy and new

Administrative Procedure, 3050, Institutional Code of Professional

Ethics.

91

14.D. First Reading: New Administrative Procedure 3410,

Nondiscrimination

A recommendation to review the new Administrative Procedure

3410, Nondiscrimination

95

14.E. First Reading: New Board Policy 4103, Work Experience

A recommendation to review new Board Policy 4103, Work

Experience.

98

14.F. First Reading: New Board Policy and Administrative Procedure

7110, Delegation of Authority For Human Resources

A recommendation to review the new Board Policy and

Administrative Procedure 7110, Delegation of Authority For Human

Resources

101

14.G. First Reading: Revised Board Policy and Administrative Procedure

7217, Reduced Certificated Workload Contract

A recommendation to review the revised Board Policy and

Administrative Procedure 7217, Reduced Certificated Workload

Contract

104

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July 12, 2016

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14.H. Employee Retirements and Resignations

The Superintendent/President has accepted the resignation of Nicole

Azevedo, assistant athletic trainer, kinesiology, recreation & athletics

department, effective July 30, 2016.

109

14.I. Monthly Report, Associate Superintendent/Vice President, Academic

Affairs

110

14.J. Monthly Report, Associate Superintendent/Vice President, Student

Services

111

14.K. Monthly Report, Associate Superintendent/Vice President, Finance

and Administration

112

14.L. Monthly Report, Vice President, Institutional Effectiveness 113

14.M. Monthly Report, Vice President, Operations 114

14.N. A Status Report on Bond Measure I Projects. 116

14.O. A Monthly Report on the Year-to-Date Financial Data for Various

Funds.

118

15. New Business 8:30 PM

16. Calendar 134

17. Adjournment 8:35 PM

The next regular meeting of the Board of Trustees will be held on Tuesday,

August 9, 2016. Closed session begins at 5:00 p.m. Open session begins at

6:00 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance

to participate in this meeting, please contact the President’s Office at (805)

922-6966 ext. 3245. Please make requests 48 hours prior to the meeting in

order to make reasonable arrangements to ensure accessibility to this meeting.

Kevin G. Walthers, Ph.D.

Secretary to the Board of Trustees


Board of Trustees

June 14, 2016


BOARD OF TRUSTEES

Minutes

Regular Board Meeting

Tuesday, June 14, 2016


Closed Session – Captain’s Room, B-102

Open Session - Boardroom, B-100

800 South College Drive, Santa Maria, CA 93454

1. Call to Order

Trustee Pensa called the meeting to order at 5:05 p.m. with the following trustees present:

Bennett, Jones, Lahr, Pensa, Zacarías

Trustees absent: None

2. Public Comment to Closed Session

Dan Hilker said that over the last nine months he has pointed out things that were incorrect. He

referred to an employee who was terminated incorrectly.

3. Adjourn to Closed Session

Trustee Pensa adjourned the meeting to closed session at 5:07 p.m.

4. Reconvene to Open Session

Trustee Pensa reconvened the meeting to open session at 6:02 p.m.

5. Action Taken in Closed Session

Trustee Pensa reported that the Board unanimously agreed to amend an agreement with a full-

time faculty member to permit the employee’s retirement to include a severance payment in

closed session.

6. Pledge of Allegiance

Gabriela Link, nurse at Lompoc Valley Medical Center and former Hancock student, led the

audience in the pledge of allegiance.

7. Approval of Agenda as Presented

On a motion by Trustee Lahr, seconded by Trustee Jones, the Board approved the agenda on a

roll-call vote as follows:

Ayes: Bennett, Jones, Lahr, Pensa, Zacarías

Gregory A. Pensa, President Tim Bennett, Vice President

Bernard E. Jones Larry Lahr

Hilda Zacarías

Carson Link, Student Trustee

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June 14, 2016

Noes: None

Abstentions: None

Concur: N/A

8. Public Comment

No public comment was made.

9. Approval of Minutes

9.A. Approval of Minutes from the May 10, 2016 special board meeting.

On a motion by Trustee Lahr, seconded by Trustee Jones, the Board voted

unanimously to approve the minutes for the May 10, 2016 regular board meeting as

submitted. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None;

Student Advisory Vote: N/A)

10. Seating of Student Trustee

Superintendent/President Walthers administered the oath of office to Carson Link, who was then

seated as student trustee for 2016-2017.

11. Presentation

11.A. Hispanic Serving Institution - Science, Technology, Engineering, Mathematics (HSI-

STEM) Grant

Siboney Guardado, interim director, HSI-STEM Grant and Linda Metaxas, department

chair and physics/engineering professor, presented information on the HSI-STEM

Grant. They explained the grant is in its fifth and final year. They went over the

different ways the grant has enhanced the college. They shared statistics on the increase

in sections and students in Chemistry 150, Math 181, and Math 182. They noted some

faculty and support staff were hired using HIS-STEM grant funds and described

equipment purchased with the grant. Ms. Metaxas went over the faculty and staff

positions that are now institutionally funded. They mentioned the grant has also

supported College for Kids, Girls STEM, Friday Science Night, and other outreach

events.

12. Consent Agenda

Item 12.I. was pulled from the Consent Agenda for further consideration.

On a motion by Trustee Jones, seconded by Trustee Bennett, the Board voted unanimously to

approve the consent agenda as revised on a roll-call as follows:

Ayes: Bennett, Jones, Lahr, Pensa, Zacarías

Noes: None

Abstentions: None

Concur: Student Trustee

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Board of Trustees

June 14, 2016

13. Oral Reports

13.A. Superintendent/President’s Report

Dr. Walthers mentioned some of the newly hired faculty happen to be related. Trevor

Passage will join his father Dave Passage. Seth Damron, new kinesiology instructor,

will be helping Chris Dutra with football. Unknowingly, his sister was also hired to

teach chemistry. He thanked Liz Phillips in Human Resources for doing a great job in

hiring. He welcomed three new deans: Margaret Lau, Sofia Ramirez-Gelpi, and

Richard Mahon. Mr. Mahon is a commissioner of the ACCJC, comes from Riverside

College, and will be a great addition to the college.

13.B. Board Member Reports

Trustee Jones thanked everyone for the amazing job done on commencement and the

law enforcement graduation.

Trustee Lahr acknowledged the hard work put into making commencement and the

graduations successful. He believes one of the highlights of being a trustee are

attending these events. He attended the CSEA lunch and the scholarship dinner.

Trustee Bennett apologized for not being able to attend commencement.

Trustee Pensa enjoyed commencement, the fire and law enforcement graduations and

suggested shortening speeches. He commended staff for their work on the scholarship

dinner.

Trustee Zacarías enjoyed attending all the events and seeing all the young people she’s

known for a long time accompanied by their parents tell their stories.

Student Trustee Link said he is honored to be elected and hopes to help advance the

college and get to know the other trustees. He will be attending the trustee conference

in mid-August. He added some ASBG students will be at the Flower Festival on the

float.

13.C. Association Reports

1) Management Association

No report was given.

2) Part-Time Faculty Association


3) Faculty Association


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June 14, 2016

4) Academic Senate

Marla Allegre said the Senate has reviewed the accreditation self-evaluation

report and thanked Dr. Walthers for providing dinner during the study session.

She thanked everyone for their work on the self-evaluation report. The Senate

also reviewed the Strategic Plan for the Public Safety Training Complex. They

will also work on 10+1 board policies. Senate members are participating in

faculty interviews as well as second interviews with Dr. Walthers and Dr. Railey.

They are planning an August 18 faculty retreat which will focus on Academic

Senate’s role and shared governance.

5) California School Employees Association


6) Associated Student Body Government


7) AHC Foundation


14. Action Items

Item 12.I. was considered.

On a motion by Trustee Lahr, seconded by Trustee Pensa, the Board approved the

proposed changes regarding health fees for EOPS students. (Ayes: Bennett, Jones,

Lahr, Pensa; Noes: Zacarías; Absent: None; Student Advisory Vote: Concur)

14.A. Adoption of the 2016-2017 Tentative Budget

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board adopted the

2016-2017 tentative budget and established the public hearing for September 13, 2016,

at 6 p.m. in the Allan Hancock College Boardroom. (Ayes: Bennett, Jones, Lahr,

Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)

14.B. Change in Reporting Method for Register of Warrants

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board approved

providing the monthly warrant register online in lieu of printed copies in the board

book, beginning in July 2016. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes:

None; Absent: None; Student Advisory Vote: Concur)

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Board of Trustees

June 14, 2016

14.C. Academic Policy and Planning Committee Curriculum Summary

On a motion by Trustee Bennett, seconded by Trustee Jones, the Board adopted the

curriculum additions and changes reflected in the summary report of the Academic

Policy and Planning Committee. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes:

None; Absent: None; Student Advisory Vote: Concur)

14.D. Proposition 39 Year 2 Energy Efficiency Project, RFQ 15-103, Change Order 01

On a motion by Trustee Bennett, seconded by Trustee Zacarías, the Board approved

change order 01 to the contract with Brannon, Inc. dba Smith Electric Service, and to

authorize the vice president, operations, to sign change order 01. (Ayes: Bennett, Jones,

Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)

14.E. Proposition 39 Year 2 Energy Efficiency Project, RFQ 15-103, Notice of Completion

On a motion by Trustee Bennett, seconded by Trustee Lahr, the Board approved filing

a notice of completion for Brannon, Inc. dba Smith Electric Service, for the Proposition

39 Year 2 Energy Efficiency Project. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías;

Noes: None; Absent: None; Student Advisory Vote: Concur)

14.F. Capital Outlay Project District Order of Priority for the State Five-Year Construction

Plan.

On a motion by Trustee Jones seconded by Trustee Bennett, the Board approved the

Capital Outlay Project District Order of Priority for the 2017-2021 State Five Year

Construction Plan. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent:

None; Student Advisory Vote: Concur)

14.G. Appointment and/or Reappointment of Classified Management Employees

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved the

reappointment of Petra Gomez, Project Director, TRiO – Student Support Services

Program (SSSP)/College Achievement NOW (CAN), Allan Hancock College,

effective July 1, 2016 through August 31, 2020, or earlier per district need, and

contingent upon continued funding, and approve the revised effective date for Susan

Houghton, executive director, college advancement from June 1, 2016 to July 1, 2016.

(Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student

Advisory Vote: Concur)

14.H. Appointments of Educational Management Employees

On a motion by Trustee Bennett, seconded by Trustee Lahr, the Board approved the

the salary increase for Yvonne Teniente-Cuello, dean, student services, retroactive to

May 1, 2016; approve the promotions of Margaret Lau, dean, academic affairs,

effective July 1, 2016; and Ana Sofia Ramirez-Gelpi, Ph.D., dean, academic affairs,

effective July 1, 2016; and approve the appointment of Richard Mahon, Ph.D., dean,

academic affairs, effective July 1, 2016. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías;

Noes: None; Absent: None; Student Advisory Vote: Concur)

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Board of Trustees

June 14, 2016

14.I. Restructure of Financial Aid Department

On a motion by Trustee Zacarías, seconded by Trustee Jones, the Board approved the

financial aid department restructure and the revised classified bargaining unit job

descriptions for coordinator, financial aid; financial aid technical specialist; financial

aid analyst; financial aid specialist; financial aid accounting technician; financial aid

assistant; and approved the new job description financial aid support technician, as

presented, including applicable salary range adjustments for some positions, effective

July 1, 2016. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None;

Student Advisory Vote: N/A)

14.J. Classified and Educational Management Employment Agreements

On a motion by Trustee Zacarías, seconded by Trustee Jones, the Board approved

employment agreements for educational and classified management employees. (Ayes:

Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory

Vote: Concur)

14.K. Placement of Classified Employee on 39-Month Reemployment List

On a motion by Trustee Bennett, seconded by Trustee Zacarías, the Board approved the

placement of Kathleen Buckey, coordinator, facilities and operations, facilities and

operations department, on a reemployment list for a period of 39 months, effective

June 11, 2016. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent:

None; Student Advisory Vote: Concur)

15. Information Items

15.A. Grant Proposals Submitted

Dr. Railey briefly reviewed the grant proposals.

15.B. Accreditation Report Draft

Dr. Walthers said the report includes some changes to standard two that include

suggestions from Academic Senate. The final report will be submitted for board

approval at the July board meeting. He added that the board will have an opportunity

to review questions that may be asked during the accreditation team’s visit.

15.C. First Reading: Revised Board Policy 3250, Institutional Planning

The Board did not suggest changes to the policy. The final copy will be presented at the

July board meeting for adoption.

15.D. First Reading: Revised Board Policy 4030, Academic Freedom

Trustee Zacarías requested replacing the term citizens with members of the community.

The final copy will be presented at the July board meeting for adoption.

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June 14, 2016

15.E. First Reading, New Board Policy 6200, Budget Preparation



15.F. First Reading, Revised Board Policy 6300, Fiscal Management



15.G. Employee Retirements and Separations from Service

Dr. Walthers acknowledged the retirements and separations from services as reported.

15.H. Public Safety Training Complex, Strategic Operating Plan 2016

Vice President Hernandez thanked the staff that helped create the operating plan. He

noted the goal is to minimize the deficit in expenditures. Implementing some of the

strategic goals will have a positive effect in 2017-18 and will help turn it around in

2018-2019.

15.I. Transition of Development Activities and Staff from PCPA Foundation to PCPA

Associate Superintendent Black reported PCPA and administrative staff met with

consultants to identify how to more effectively fundraise for PCPA and other topics.

The recommendations will be discussed with the Auxiliary Corporation Board at their

next meeting.

15.J. Quarterly Report on Volunteer Aides

Dr. Walthers shared the report on volunteers.

15.K. Monthly Report, Associate Superintendent/Vice President, Academic Affairs

Associate Superintendent Railey commended staff for organizing the non-credit

celebration. He noted the students were very excited for receiving recognition in their

accomplishments. Community Education is planning a non-credit part-time faculty

orientation.

15.L. Monthly Report, Associate Superintendent/Vice President, Student Services

Associate Superintendent Ornelas reported the Advocate software was purchased to

track student discipline, CAST referrals and employee related discipline. The Mentors

Program will be expanded to include 25 mentees. Student mentee applications will be

online and mentors will be paired in early September. She noted the Students

Organizing for Advocate and Retention (SOAR) club has been awarded $4,800 to

improve student activities at the Lompoc Valley Center.

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Board of Trustees

June 14, 2016

15.M. Monthly Report, Associate Superintendent/Vice President, Finance and Administration

Associate Superintendent Black reported staff is working to become fiscally

independent from the Santa Barbara County office of Education. They have met with

staff from Santa Barbara City College to review the steps they took to move forward to

an independent payroll and human resources system. He noted the audit for the FY

2015-16 produced some recommendations to improve travel and training expenditures.

He gave a brief overview of the May revise at the Association of Chief Business

Officials (ACBO) Conference.

15.N. Monthly Report, Vice President, Institutional Effectiveness

Dr. Murphy commended his staff for helping compile the self-evaluation report. He

said the new installation of Tableau Server will improve the distribution of reports and

charts related to student enrollment and performance.

15.O. Monthly Report, Vice President, Operations

Vice President Hernandez anticipates starting the untreated well water conversion that

will change irrigation supply to untreated well water and realize a savings of

approximately $45,000 annually.

15.P. A Status Report on Bond Measure I Projects.

Vice President Hernandez noted the projects are almost complete.

15.Q. A Monthly Report on the Year-to-Date Financial Data for Various Funds.

Associate Superintendent Black offered to answer any questions of the report.

16. New Business

No new business was reported.

17. Calendar

Dr. Walthers invited everyone to see The Glass Menagerie in Solvang and Shrek at the Marian

Theatre.

18. Adjournment

Trustee Pensa adjourned the meeting at 8:04 p.m.

Kevin G. Walthers, Ph.D.


17

CONSENT ITEMTo: Board of Trustees Date:

From: Superintendent/President July 12, 2016

Subject: Register of Warrants Item Number:

11.A.

Strategic Goal:

Goal IR2: To develop district financial resources adequate to support quality programs and services.

Enclosures: Page 1 of 3 Full Warrant Register online

BACKGROUND:

The following warrants are submitted for board of trustees approval. The full warrant register will be posted on the district’s website in the electronic board agenda for review prior to the board meeting. GENERAL FUND 9410

INVOICE WARRANTS $ 1,661,104.48 SUPPLEMENTAL PAYROLL 5/10/16 6,402.53 REGULAR PAYROLL 5/31/16 4,597,133.87 TOTAL GENERAL FUND $ 6,264,640.88

CHILD DEVELOPMENT FUND 9433 INVOICE WARRANTS 6,657.57 SUPPLEMENTAL PAYROLL 5/10/16 0.00 REGULAR PAYROLL 5/31/16 70,139.49 TOTAL CHILD DEVELOPMENT FUND 76,797.06

GO BOND CLEARING FUND 9446 INVOICE WARRANTS 1,178.51 TOTAL GO BOND CLEARING FUND 1,178.51

GO BOND BUILDING FUND 9447 INVOICE WARRANTS 106,775.75 SUPPLEMENTAL PAYROLL 5/10/16 0.00 TOTAL GO BOND BUILDING FUND 106,775.75

CAPITAL OUTLAY PROJECTS FUND 9441 INVOICE WARRANTS 469,814.39 TOTAL CAPITAL OUTLAY PROJECTS FUND 469,814.39

SELF INSURANCE DENTAL FUND 9461 INVOICE CHECK 61,297.00 TOTAL SELF INSURANCE DENTAL FUND 61,297.00

STUDENT CENTER FEE TRUST FUND 9473 INVOICE WARRANTS 0.00 TOTAL STUDENT CENTER FEE TRUST FUND 0.00

SELF INSURANCE HEALTH FUND 9462 INVOICE WARRANTS 9,272.91 TOTAL SELF INSURANCE HEALTH FUND 9,272.91

SELF INSURANCE PROPERTY/LIABILITY FUND 9463 INVOICE WARRANTS 53,182.70 TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 53,182.70

GRAND TOTAL ALL FUNDS $7,042,959.20

RECOMMENDATION:

Staff recommends that the board of trustees approve commercial warrants 1848598 through 1849279 for a subtotal of $2,369,283.31, and payroll warrants in the amount of $4,673,675.89, for a grand total of $7,042,959.20.

Administrator Initiating Item: Michael R. Black

Final Disposition:

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CONSENT ITEM

To: Board of Trustees Date:


Subject: Short-Term, Substitute, and Professional Expert Appointments ExemptFrom Classified Service

Item Number:

11.B.

Strategic Goal:

Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 11

BACKGROUND

The college hires substitutes, short-term employees, and professional experts exempt from classified service per Education Code Section 88003. All appointments are contingent on availability of funding and ending dates could change based on district need. The following is a list of such appointments:

Short-Term: Name Position Title Dates Duties/Responsibilities Hourly

Rate Martenis, Mallory

Program Assistant IV 7/1/16 – 6/30/17 Assist concurrent enrollment, student services

$18.81

Nievez, Minerva Program Assistant III 7/1/16 – 6/30/17 Assist with clerical duties pertaining to the Cal-SOAP

project.

$15.59

(Continued)

FISCAL IMPACT

Assignments for the 2015-2016 fiscal year are included in the 2015-2016 fiscal year budget. Assignments for the 2016-2017 fiscal year will be included in the 2016-2017 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the short-term, substitute, and professional expert appointments exempt from classified service as presented.

Administrator Initiating Item: Kelly Underwood

Final Disposition:

21 Revised

Substitutes:

Name Position Title Dates Duties/Responsibilities Hourly Rate

George, Kayla Assistant Athletic Trainer

8/1/16 – 11/8/16 Substitute for vacancy during recruitment up to 100

days

$27.55

Murdock, Joscelynn

CAFYES/CARE Program Specialist


days

$20.10

Parra, Jessica Administrative Secretary III – Community

Education

7/1/16 – 10/30/16 Substitute for employee who is out-of-class

$23.55

Ramirez, Richard Program Assistant IV 7/1/16 – 6/30/17 On-call substitute for vacation, sick leave, or

vacancy

$25.00

Turnquist, Rhiannon

Public Safety Support Technician I


days

$16.08

Weaver, Deborah Public Safety Support Technician I


days

$16.08

Zuniga, Elizabeth Copy Center Technician 6/1/16 – 6/30/16 7/1/16 – 11/18/16

Additional temporary assignment to address

workload

$18.82 $19.01

Professional Experts:


Allen, Charles Program Assistant III *7/20/16 – 6/30/16

*See Revisions/Additions

Statistician; score board keeper; clock operator;

announcer; video/camera operator; event manager,

broadcasting; sports camp, Kinesiology, Recreation and

Athletics department

$15.59

Carlson, Jason Program Assistant III 1/1/16 – 6/30/16 Statistician; score board keeper; clock operator;

announcer; video/camera operator; event manager;



$15.59

Coolidge, Howard

Program Assistant VI 7/1/16 – 6/30/17 To provide assistance to the department with background investigations and training

needs assessments.

$35.00

(Continued)

22 Revised

Professional Experts Continued:


English, Travis Program Assistant III 8/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Nickason, Scott Program Assistant III 1/1/16 – 6/30/16 Statistician; score board keeper; clock operator;




$15.59

EMS, Fire, Law Enforcement Programs Police and Fire Academy tactical officers, program assistants, and program specialists are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The academy needs flexibility to schedule tactical officers as they are available; for instance, if a fire officer is scheduled to work in a class on a certain day but is called to fight a fire that day, another officer is called to fill in. There is no way to accurately predict how many hours each officer may work during the academic year. The total available budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of tactical officers. Professional Experts – EMS, Fire, Law Enforcement Programs Police and Fire Academy technical aides are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one aide may assist a 40-hour workshop in 5 days, but another may assist a one-hour session on 40 different days. The academy needs flexibility to schedule aides as they are available; for instance, if a fire aide is scheduled to assist a class on a certain day but is called to fight a fire that day, another aide is called to fill in. There is no way to accurately predict how many hours each aide may be required to assist during the academic year. The total available budget for technical aides, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of technical aides. Fire, Safety and EMS, Law Enforcement Programs: Positions: Program Assistant I Program Assistant II Program Assistant III Program Assistant IV Program Assistant V Program Assistant VI

Hrly Rate $10.00 $14.00 $15.59 $18.81 $25.00 $35.00

Max Hrs Not more than 40 hours/weekly

and/or 999 hours fiscally

Max Days 170 days within the Fiscal Year

Professional Experts: Program Assistant I, III, IV, V, and VI:

Name Position Title Dates Duties/Responsibilities Abbas, Hussein Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert

Appointments – EMS, Fire, Law Enforcement Programs

(Continued)

23 Revised

Professional Experts: Program Assistant I, III, IV, V, and VI: (Continued)

Anderson, Charles Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Asmus, Travis Program Assistant I, III,

IV 7/1/16 – 12/31/16 See Professional Expert


Aubert, Gabriel Program Assistant I, III, IV

7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Berrios, George Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Boeken, David Program Assistant I, III, IV


Enforcement Programs Bradley, Lauren Program Assistant I, III,



Buck, Vincent Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Burns, Jeremy Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Byer-Schiff, Anna Program Assistant I, III, IV


Enforcement Programs Canales, Michael Program Assistant I, III,



Capshaw, Charles Program Assistant I, III, IV


Enforcement Programs Colby, Mina Program Assistant I, III,



Coppo, Joseph Program Assistant I, III, IV


Enforcement Programs Cox, Corey Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Crotty, John Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Cucchiarelli, Phil Program Assistant I, III,



(Continued)

24 Revised


Culliver, Vincent Program Assistant I, III, IV


Enforcement Programs Curry, Scott Program Assistant IV, V,

VI 7/1/16 – 12/31/16 See Professional Expert


Daphne, Gregory Program Assistant I, III, IV


Enforcement Programs Day, Shane Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Densmore, Daniel Program Assistant I, III, IV


Enforcement Programs Densmore, Dustin Program Assistant I, III,



Diaz, Katherine Program Assistant I, III, IV


Enforcement Programs Dickson, Bradley Program Assistant I, III,



Dillard, Bryan Program Assistant IV, V, VI


Enforcement Programs Dodds, Kyle Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert


Enriquez, Emiliano Program Assistant I, III, IV, V, VI


Enforcement Programs Fabie, Shane Program Assistant I, III,



Garcia, Eric Program Assistant I, III, IV


Enforcement Programs Gerber, Sonny Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Giovanacci, Anthony Program Assistant I, III, IV


Enforcement Programs Halucka, Frederick Program Assistant I, III,



(Continued)

25 Revised


Henrey, David Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Hightower, Kevin Program Assistant I, III,



Hill, Paul Program Assistant I, III, IV, V, VI


Enforcement Programs Hollis, Michael Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Hoose, Michael Program Assistant I, III, IV


Enforcement Programs Houston, Clifford Program Assistant I, III,



Janatsch, Bruce Program Assistant I, III, IV, V, VI


Enforcement Programs Janatsch, Max Program Assistant I, III,



Jones, Andrew Program Assistant I, III, IV


Enforcement Programs Klein, Andrew Program Assistant I, III,



Luna, Jeffrey Program Assistant I, III, IV


Enforcement Programs McDonough, Michael Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert


McLeod, Derek Program Assistant I, III, IV, V, VI


Enforcement Programs Martinez, Charles Program Assistant I, III,



Martinez, Christopher Program Assistant I, III, IV


Enforcement Programs Medina, Fernando Program Assistant I, III,



(Continued)

26 Revised


Mihlhauser, Matthew Program Assistant I, III, IV


Enforcement Programs Mina, Andrew Program Assistant I, III,



Moore, John Program Assistant I, III, IV


Enforcement Programs Morgan, Thomas Program Assistant I, III,



Muller, Leslie Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Murdoch, Timothy Program Assistant I, III,



Novak, Chris Program Assistant I, III, IV


Enforcement Programs Ochoa, Kyle Program Assistant I, III,



Paige, Brandon Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Patarak, Eric Program Assistant I, III,



Pierce, Gregory Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Pipan, Stephanie Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert


Reed, Kenneth Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Ripley, Brendan Program Assistant I, III,



Roberts, Kevin Program Assistant I, III, IV


Enforcement Programs Rodriguez, Joel Program Assistant I, III,



(Continued)

27 Revised


Rodriguez, Samuel Program Assistant I, III, IV


Enforcement Programs Scally, Brian Program Assistant I, III,



Schmitz, Patrick Program Assistant I, III, IV


Enforcement Programs Schuetz-Jones, Deborah Program Assistant I, III,



Strangfeld-Russell, Roberta

Program Assistant I, III, IV


Enforcement Programs Turner, James Program Assistant V, VI 7/1/16 – 12/31/16 See Professional Expert


Turnquist, Colby Program Assistant III, IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Turnquist, Rhiannon Program Assistant I, III,



Uhl, Paul Program Assistant IV 7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Warning, Cody Program Assistant I, III,



Wells, Seth Program Assistant I, III, IV


Enforcement Programs Wong, Alan Program Assistant I, III,



Wright, Jacky Program Assistant I, III, IV


Enforcement Programs

(Continued)

28 - 1 Revised

REVISIONS/ADDITIONS Professional Experts:


Allen, Charles Program Assistant III 7/01/16 – 6/30/17

Statistician; score board keeper; clock operator;




$15.59

Adams, Herb Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Armendariz, Victor

Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Avila, Michael Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Bautista, Angel Lifeguard I 7/1/16 – 6/30/17 Lifeguard for instructional credit/non-credit courses

$12.20

Carlson, Jason Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Diaz, Muriel Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

(Continued)

28 - 2 Revised

Professional Experts Continued: Name Position Title Dates Duties/Responsibilities Hourly

Rate Ferdinandi, Tom Program Assistant III 7/1/16 – 6/30/17 Statistician; score board

keeper; clock operator; announcer; video/camera operator; event manager;



$15.59

Gomez, Michael Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Griego, Clarence Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Lutz, Lee Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Matafi, Tafilele Program Assistant II 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;

announcer; video/camera operator; event manager; sports camp, Kinesiology, Recreation and Athletics

department

$14.00

Motenko, Josh Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

Nickason, Scott Program Assistant III 7/1/16 – 6/30/17 Statistician; score board keeper; clock operator;




$15.59

28 - 3 Revised

(Continued)

Professional Experts Continued: Name Position Title Dates Duties/Responsibilities Hourly

Rate Somner, Charles Program Assistant III 7/1/16 – 6/30/17 Statistician; score board

keeper; clock operator; announcer; video/camera operator; event manager;



$15.59

Starowicz, Geraldine





$15.59

Zimmerman, Ryan





$15.59

28 - 4 Revised

CONSENT ITEM



Subject: Appointments, Transfers and Promotions of Classified Service Employees Item Number:

11.C.

Strategic Goal:


BACKGROUND

The following personnel actions are recommended:

1. Laura Velazquez, laboratory assistant, tutorial/open access computer laboratory (OACL), learning resources, parttime, 10 months, 19 hours weekly, range 13-A (prorated at .51351), classified bargaining unit salary schedule,effective August 1, 2016, and contingent upon continued funding.

Reason: New position

2. José Zaragoza, campus safety officer, campus police, part time, 12 months, 19 hours weekly, range 14-A(prorated at .51351), classified bargaining unit salary schedule, effective August 1, 2016.

Reason: Mr. Zaragoza replaces Joseph Martinez II, who accepted the full-time campus safety officer position,campus police, effective July 13, 2016.

These appointments are contingent upon successful completion of pre-employment requirements.

FISCAL IMPACT

1. The cost to the Student Success & Support Program (3SP) is approximately $14,177 for the 2016-2017 fiscal yearand will be included in the 2016-2017 fiscal year budget.

2. The cost to the unrestricted general fund is approximately $4,361 (27 percent), the cost to the parking fee fund isapproximately $11,791 (73 percent) for a total of approximately $16,152 for the 2016-2017 fiscal year.

RECOMMENDATION

Staff recommends that the board of trustees approve the appointments of Laura Velazquez, laboratory assistant, tutorial/open access computer laboratory (OACL), learning resources, effective August 1, 2016, and contingent upon continued funding; and José Zaragoza, campus safety officer, campus police, effective August 1, 2016, pending background clearance.


Final Disposition:

29 Revised

CONSENT ITEM



Subject: Acceptance of Donations Item Number:

11.D.

Strategic Goal:


Enclosures: Page 1 of 1

BACKGROUND Rabobank of Santa Maria has donated the following used Dell computers to the industrial technology department for use in the Electronics Lab. Students in EL 105 and EL 320 courses will use these computers for dissection and rebuilding. 1 ea. Dell Inspiron 7000 75 ea. Dell OptiPlex 960 100 ea. Dell OptiPlex 780 20 ea. Dell Latitude E6400 25 ea. Dell Latitude E6410 35 ea. Dell Latitude E6420 Howard Ibsen has donated 70 boxes of digital photography paper in various sizes to the fine arts department for use in Digital 170 classes. Helical Products Company of Santa Maria has donated $544 to support Allan Hancock College’s contingent in the 2016 SkillsUSA National Leadership and Skills Conference.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees accept the donation of various Dell computers from Rabobank, the donation of digital photography paper from Howard Ibsen, and the monetary donation of $544 from Helical Products Company.


Final Disposition:

30

CONSENT ITEM



Subject: Authorization to Declare District Property as Surplus Item Number:

11.E.

Strategic Goal:



BACKGROUND

District personnel have determined that the following property can no longer be used by college programs. This process is utilized to ensure that the college does not dispose of any item that still has value to the district.

Education Code Section 81452 (a) provides for the sale of district property at private sale without advertising if the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of $5,000. The information technology services department would like to surplus and dispose of the following computers at private sale through Dell’s Asset Recovery Services. This equipment is below the minimum standard to support the district computing needs, but may be of value in the open market.

Desktop Computer/Monitor Quantity Total Value Core 2.0 Duo (All) 11 ea. $ 241.56 Core 2.2 Duo (All) 107 ea. 1,179.08 LCD Monitors (All) 99 ea. 400.95 TOTALS 217 ea. $ 1,821.59

FISCAL IMPACT:

Total proceeds are dependent on the private sale participation level.

RECOMMENDATION

Staff recommends that the board of trustees declare the items listed to be surplus and authorize disposal through the appropriate procedures.


Final Disposition:

31

CONSENT ITEM



Subject: Rejection of Claim Item Number:

11.F.

Strategic Goal:



BACKGROUND On June 9, 2016, Kurlander and Burton filed a claim against the district on behalf of Carly J. Lawrence for injuries he allegedly sustained on December 11, 2015 at Camp San Luis Obispo in a “Rescue Systems I, Basic Rescue Skills” five-day class offered by Allan Hancock College. The established procedure for claims against the district is for the board of trustees to reject the claim and refer the matter to the district’s insurance claims administrator for evaluation and resolution. Rejection of the claim is required to initiate the statute of limitation provisions for filing a lawsuit against a public entity.

FISCAL IMPACT

Unknown at this time.

RECOMMENDATION

Staff recommends that the board of trustees reject the claim of Carly J. Lawrence.


Final Disposition:

32

Administrator Initiating Item:

George A. Railey Final Disposition:

CONSENT ITEM



Subject: Part-time Faculty Appointments, Regular Faculty Overload Assignments

and Special Assignments/Stipends

Item

Number: 11.G.

Strategic

Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 6

BACKGROUND

Credit and noncredit instruction and non-instructional assignments for part-time faculty and overload and special

assignments/stipends for regular full-time faculty are recommended for the time periods designated on the attached

list, as per the California Education Code, Section 87482.5.

FISCAL IMPACT

Budgeted for the 2015-2016 and 2016-2017 fiscal years.

RECOMMENDATION

Staff recommends that the board of trustees approve the attached list of part-time faculty appointments and regular

faculty overload and special assignments/stipends.

33

FULL-TIME FACULTY ASSIGNMENTS - CREDIT

SUMMER 2016

PREFIX

INSTRUCTOR CRN NUMBER COURSE NAME FTE

BUSINESS

Comstock, Marie 10960 BUS 110 Business Law .212

HEALTH EDUCATION

Bates, Sheri 10964 HED 100 Health and Wellness .212

34

PART-TIME FACULTY ASSIGNMENTS - CREDIT

SUMMER 2016

PREFIX/

INSTRUCTOR CRN NUMBER COURSE NAME FTE

COUNSELING

Enriquez, Angelica ASSIGNED Counseling – 3SP .365

Enriquez, Angelica ASSIGNED Counseling – STEM Center .095

Garcia, Beverly ASSIGNED Counseling – EOPS Program .587

Machado, Michelle ASSIGNED Counseling – CARE Program .084

Machado, Michelle ASSIGNED Counseling – EOPS Program .084

Machado, Michelle ASSIGNED Counseling – TANF Program .171

EARLY CHILDHOOD STUDIES

Graham, Michelle 10088 ECS 100 Child Growth and Development .211

ENGINEERING

Dal Bello, Dominic 10958 ENGR 170 Electric Circuit Analysis .208

FAMILY AND CONSUMER SCIENCE

Rock, Sabrina 10613 FCS 131 Life Management .211

HUMAN SERVICES

Rock, Sabrina 10131 HUSV 110 Alcohol, Drugs and Addiction .211

LAW ENFORCEMENT

Ayala, Zak 10866 LE 425 PC 832 Firearms .033

Douglas, Jeremy 10570 LE 424 PC 832 Arrest .041

Gerber, Sonny 10866 LE 425 PC 832 Firearms .033

Hutton, Trevor 10866 LE 425 PC 832 Firearms .033

Lopez, Joe 10570 LE 424 PC 832 Arrest .117

Lovato, Chris 10570 LE 424 PC 832 Arrest .033

MACHINE TECHNOLOGY

Wise, Jacob 10261 MT 116 Mastercam .212

PERSONAL DEVELOPMENT

Segura Casillas, Fatima 10227 PD 101 Success in College .069

PHYSICAL EDUCATION

Armendariz, Victor 10831 PE 140 Physical Fitness Laboratory .119

Azevedo, Nicole 10831 PE 140 Physical Fitness Laboratory .071

Azevedo, Nicole 10832 PE 121 Swim Fitness Lab .096

King, Roy 10832 PE 121 Swim Fitness Lab .048

Miller, Leslie 10832 PE 121 Swim Fitness Lab .048

PHYSICAL EDUCATION INTERCOLLEGIATE ATHLETICS

Cantrell, Robert 10562 PEIA 195 Intercollegiate Conditioning .152

Carnine, Keith 10241 PEIA 195 Intercollegiate Conditioning .071

PHILOSOPHY

Zahn, Sam 10073 PHIL 105 Ethics .208

35

FACULTY ASSIGNMENTS

FULL-TIME AND PART-TIME FACULTY – STIPENDS

INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT

Aguilera, Virginia Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Barr, Cinthia Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Belknap, Jacquelyn Editor of ACCJS Self-Study Report (Dec. 2015 – May

2016).

$1,981.07

Bell, Alexandra Completion of 6-year comprehensive program review

for Student Health Services program (9/1/15 –

3/30/16).

$1,500.00

Bisson, Christine Food Science & Nutrition coordination for summer

2016 (6/13 – 8/4/16).

$4,650.75

Bisson, Christine Evaluated PT faculty instructor Stacey Breshears,

spring 2016 (4/27/16).

$105.00

Bisson, Christine Evaluated PT faculty instructor Chantel Gariepy,

spring 2016 (4/27/16).

$105.00

Brackett, Ashley Annual program update for University Transfer Center

program, spring 2016 (April 2016).

$250.00

Coffman, Scott Not-for-credit Contract Ed - safety training for oil and

gas employees (6/2/16).

$499.20

Dal Bello, Dominic Annual program update for Engineering program,

spring 2015 (4/1/15 – 1/30/16).

$250.00

Dal Porto, Judith New Course Development: ECS 150 & ECS 151,

Course Modification: ECS 112, ECS 113 & ECS 115

(8/29/14 – 3/9/16).

$950.00

English, Blake Completion of 6-year comprehensive program review

for Career Center program (April 2016).

$1,500.00

Fast, Martha Art on Campus project: Artwork in Bldg. B hallway

(6/1 – 6/30/16).

$439.45

George, Kenneth Annual program update for Law Enforcement Training

program, spring 2016 (2/1 – 4/5/16).

$250.00

George, Kenneth Major modification LE 320 - LE Academy (8/13/15 –

4/2016).

$150.00

George, Kenneth New course development LE 426 – Tactical Patrol

Rifle (8/15/15 – 4/2016).

$250.00

George, Kenneth Completion of 6-year comprehensive program review

for Law Enforcement Training program (11/1/15 –

1/15/16).

$1,500.00

Gomez de Torres, Ana Annual program update for Spanish program, spring

2016 (2/1 – 4/15/16).

$250.00

Headtke, Kathy Annual program update for Learning Resources

program, spring 2016, split with Fred Patrick (1/31 –

5/20/16).

$125.00

Hollis, Mike Not-for-credit Contract Ed – FOS (5/3/16). $142.70

Kopecky, Susannah BSI Project: Develop online orientation for the library

(1/25 – 6/10/16).

$959.50

36

FACULTY ASSIGNMENTS



Kopecky, Susannah Annual program update for Library Services and

Library Research Course program, spring 2016, split

with Kathy Headtke (4/18 – 5/2/16).

$125.00

Lang, Mark Provide not-for-credit Contract Ed – Welding Program

to the FCC inmates (5/3 – 5/31/16).

$2,940.00

Lester, Janet Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Lopez, Joe Not-for-credit Contract Ed – EVOC (5/3/16). $226.04






Lovato, Chris Not-for-credit Contract Ed – Arrest and Control

(4/15/16).

$217.12

Manalo, Larry Report Writer - Assist the assessment team for ILO #6

Scientific Literacy and complete and submit an ILO

Assessment Report by 6/30/16 (6/1 – 6/30/16).

$1,500.00

Martinez, Alison Academy coordination and preparation to take over

Academy Coordinator position (5/12 & 5/21/16).

$463.97

McMahon, Dianne New Course Development: DANC 379B (9/1/15 –

5/5/16).

$250.00

Miller, Steve Not-for-credit Contract Ed – EVOC (5/3/16). $235.20

Morales, Mayra Completion of 6-year comprehensive program review

for Noncredit 3SP program, 9/1/15 – 3/1/16).

$1,500.00

Moret, Jeanine Annual program update for Multimedia program,

spring 2016 (4/7/16).

$250.00

Nouri, Dustin Note Taker - Assist the assessment team for ILO #6



$800.00

Olmstead, Brian Not-for-credit Contract Ed – EVOC (5/23/16). $246.92

Olmstead, Brian Not-for-credit Contract Ed – EVOC (5/24/16). $246.92

Passage, Trevor BSI Project: Develop online orientation for the library

(2/5 – 5/27/16).

$1,729.35

Perkins, Michael Not-for-credit Contract Ed – EVOC/FOS (5/26/16). $452.08

Perkins, Michael Not-for-credit Contract Ed – EVOC/FOS (5/27/16). $452.08

Purcell, Mark Not-for-credit Contract Ed – EVOC (5/4/16). $253.04

Ralston, Lawrence Law Enforcement Recruitment (5/17 – 6/2/16). $380.16

Ralston, Lawrence Coordination for Advanced Officer Training program

(5/26 – 6/30/16).

$4,561.92

Reid, Robert Not-for-credit Contract Ed – EVOC/FOS (5/3/16). $446.64

Reid, Robert Not-for-credit Contract Ed – EVOC/FOS (5/4/16). $446.64

Reid, Robert Not-for-credit Contract Ed – Arrest and Control

(5/23/16).

$223.32

Reid, Robert Not-for-credit Contract Ed – EVOC (5/24/16). $223.32

Reid, Robert Not-for-credit Contract Ed – Class preparation for

EVOC/FOS (5/26/16).

$446.64

37

FACULTY ASSIGNMENTS



Reid, Robert Coordination/scheduling for Perishable Skills courses,

summer 2016 (5/27/16).

$287.28

Reid, Robert Coordination/scheduling for Perishable Skills courses,

summer 2016 and fall 2016 (6/1 – 6/30/16).

$1,149.12

Reyes, Geronimo Not-for-credit Contract Ed – FOS (5/4/16). $226.04

Runkle, Kerry Completion of 6-year comprehensive program review

for Learning Assistance program (9/1/15 – 3/14/16).

$1,500.00

Ruth, Ross Assisting in Academy Coordination (4/11 – 5/10/16). $2,275.04

Ruth, Ross Assisting in Academy Coordination (5/11 – 6/9/16). $2,544.96

Ruth, Ross Coordinator time due to Ken George’s absence and

Scenario Retests (5/18 & 5/21/16).

$424.16

Rylant, Chuck Not-for-credit Contract Ed – Arrest and Control

(5/23/16).

$265.64

Rylant, Chuck Not-for-credit Contract Ed – Arrest and Control

(5/24/16).

$265.64

Straub, Christopher Completion of 2015/16, 6-year comprehensive

program review for Geography program (8/6/15 –

3/1/16).

$1,500.00

Straub, Christopher Team Member - Assist the assessment team for ILO #6



$700.00

Teniente, Yvonne Annual program update for Leadership/Student

Activities, spring 2016 (April 2016).

$250.00

Teniente, Yvonne Annual program update for Counseling, spring 2016

(April 2016).

$250.00

Vega, Woodrow Not-for-credit Contract Ed – EVOC (5/26/16). $219.44

Vega, Woodrow Not-for-credit Contract Ed – EVOC (5/27/16). $164.58

West, Liz Chair - Assist the assessment team for ILO #6



$1,500.00

38



CONSENT ITEM



Subject: Community Services (Fee-Based) Education Courses Item

Number: 11.H.

Strategic

Goal:

Goal IE1: To identify the institutional capacity to fulfill the college

mission Enclosures: Page 1 of 3

BACKGROUND

The following pages list the proposed community services and College for Kids (fee-based) classes for fall 2016.

FISCAL IMPACT

There is no fiscal impact to the district. Fees collected from students support these classes.

RECOMMENDATION

Staff recommends that the board of trustees approve the proposed community services (fee-based) classes for fall 2016.

39

COMMUNITY SERVICES

(FEE-BASED) EDUCATION CLASSES

FALL 2016

Date Class Instructor Fee

8/22-12/7/16 Physical Fitness Lab Dutra, Kris $46

8/22-12/7/16 Football Techniques Dutra, Kris $20

8/22-12/7/16 Sports Techniques Staff $20

8/22-12/7/16 Swim Lab Stevens, Chris $46

8/22-12/9/16 Symphonic Band Stoll, Greg $20

8/23-10/11/16 Beginning Yoga Mann, Shandy $32

8/23-10/13/16 Intermediate Senior Exercise Griffith, Lisa $64

8/26-10/14/16 Beginning Yoga Mann, Shandy $32

9/6-12/8/16 Intermediate Ballet II Ages 10-18 Grimnes, Courtney $216

9/6-12/8/16 Intermediate/Advanced Ballet Ages 12-18 Grimnes, Courtney $268

9/6-12/8/16 Beginning Pointe Ages 12-18 Grimnes, Courtney $108

9/6-12/8/16 Intermediate Pointe Ages 12-18 Grimnes, Courtney $108

9/6-12/8/16 Advanced Ballet/Pointe Ages 12-18 Grimnes, Courtney $324

9/6-12/8/16 Beginning Hip-Hop/Jazz Ages 6-14 Mann, Shandy $216

9/7-12/7/16 Beginning Ballet I Ages 6-12 Yolar-Gropetti, Madison $216

9/7-12/7/16 Beginning Ballet II Ages 7-13 Grimnes, Courtney $216

9/7-12/7/16 Intermediate Ballet I Ages 8-18 Grimnes, Courtney $216

9/7-10/12/16 Intro Chinese Language & Culture Aanderaa, Yang $72

9/9-12/9/16 Int/Adv Jazz-Funk/Hip-Hop Ages 13-18 Mann, Shandy $216

9/9-12/9/16 Int/Adv Contemporary Dance Ages 11-18 Yolar-Gropetti, Madison $96

9/10-12/10/16 Beginning Tap Ages 6-12 Yolar-Gropetti, Madison $96

9/10-12/10/16 Introduction to Ballet Ages 4-5 Mann, Shandy $72

9/10-12/10/16 Introduction to Ballet Ages 4-5 Yolar-Gropetti, Madison $72

9/10-12/10/16 Intro to Hip-Hop & Jazz Funk Ages 4-5 Mann, Shandy $72

9/10-12/10/16 Beg/Int Ballet Folklorico Ages 6-9 Vega, Marlene $96

40

COMMUNITY SERVICES

(FEE-BASED) EDUCATION CLASSES

FALL 2016

9/10-12/10/16 Beg/Int Ballet Folklorico Ages 10-15 Vega, Marlene $96

9/10-10/15/16 Beginning Ballroom for Youth Ages 12-18 Ungricht, James $72

9/24-12/10/16 Nutcracker Production Ages 6-18 Grimnes, Courtney $100

9/24-12/10/16 Youth Dance Company Ages 12-18 Grimnes, Courtney $110

10/1-10/22/16 Beekeeping: Diseases/Parasites Hupp, John $72

10/4-10/18/16 Autumn Harvest Cooking Peters, Dawn $54

10/14-10/14/16 Educational Bus Tour – Annenberg Space for

Photography Messina, Michael $60

10/17-10/26/16 BAR Smog Update Training Leonard, R $200

10/18-12/8/16 Intermediate Senior Exercise Griffith, Lisa $60

10/20-10/20/16 Loan Signing Specialist Masters Notary Academy $36

10/22-10/22/16 Become a CA Notary Public Masters Notary Academy $65

10/22-12/10/16 Beginning Ballroom for Youth Ages 12-18 Ungricht, James $72

10/25-11/8/16 Homemade Edible Gifts Peters, Dawn $54

41



CONSENT ITEM



Subject: Appointment of Department Chair Item

Number: 11.I.

Strategic


BACKGROUND

The following regular full-time faculty member is recommended by her department and the associate

superintendent/vice president, academic affairs and superintendent/president, to serve as department chair for the

specified term:

NAME DEPARTMENT TERM OF OFFICE Melinda Nishimori

Languages and Communication

Melinda Nishimori was elected to serve a

one semester term, effective fall 2016.

FISCAL IMPACT

The estimated cost to the unrestricted general fund is approximately $12,182 for the 2016-17 fiscal year, which will

include department chair stipend, additional contract days, and backfill. Department chair stipends, additional contract

days, and backfill for reassigned time for various departments are budgeted for each fiscal year.

RECOMMENDATION

Staff recommends that the board of trustees approve the department chair appointment of Melinda Nishimori, Languages and Communication, to serve a one semester term, effective fall 2016.

42

CONSENT ITEM



Subject: Second Reading: Revised Board Policy 3250, Institutional Planning Item Number:

11.J.

Strategic Goal:

Goal IE1: To identify the institutional capacity to fulfill the college mission


BACKGROUND

Revised board policy 3250, Institutional Planning is legally required. The updates address the various plans required by the college, the correct names of said plans, and aligns it with the recommendations from the California Community College League. The revisions have been vetted through the shared governance process.

The revised board policy 3250 was submitted for the Board’s review on June 14, 2016. It is being presented to the board of trustees for adoption.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees adopt revised Board Policy 3250, Institutional Planning as submitted.

Administrator Initiating Item: Paul M. Murphy

Final Disposition:

43

BP 3250

Allan Hancock Joint Community College District Board Policy

Chapter 3 – General Institution

BP 3250 INSTITUTIONAL PLANNING

The Superintendent/President shall ensure that the district has and implements a broad-based comprehensive, systematic, and integrated system of planning that involves appropriate segments of the college community and is supported by institutional effectiveness research.

The planning system shall include plans required by law, including, but not limited to:

• Long range education or academic master plan, which shall be updatedperiodically as deemed necessary by the Governing Board

• Facilities plan

• Equal Employment Opportunity Plan

• Student Equity plan

• Student Success and Support Program Plan

• Transfer Center plan

• Cooperative Work Experience plan

• EOPS plan

• Cal-WORKS plan

• DSPS plan

The Superintendent/President shall submit those plans for which Board approval is required by Title 5 to the Board.

The superintendent/president shall inform the Board about the status of planning and the various plans.

The Superintendent/President shall ensure the Board has an opportunity to assist in developing the general institutional mission and goals for the comprehensive plans.

Legal References: ACCJC Accreditation Standards I.B.9, III.B.4, III.C.2, III.D.2, IV.B.3, and IV.D.5 Title 5 Sections 51008, 51010, 51027, 53003, 54220, 55080, 55190, 55250, 55510, and 56270 et seq.

44

Adopted: 7/16/02 Revised:

(Replaces Board Policy 9100)

45



CONSENT ITEM



Subject: Second Reading: Revised Board Policy 4030, Academic Freedom Item

Number: 11.K.

Strategic

Goal:



BACKGROUND

Revised board policy 4030 is required by accreditation. The board policy has been reviewed and updated by the

Academic Senate and the Student Learning Council. The revisions to the board policy are recommended by the

California Community College League’s Policy and Procedure Services and have been vetted through the shared

governance process.

The revised board policy 4030 was submitted for the Board’s review on June 14, 2016. It is being presented to the

board of trustees for adoption. The policy includes a minor revision to paragraph five requested by the Board of

Trustees to replace citizens with members of the community.

FISCAL IMPACT

None

RECOMMENDATION

Staff recommends that the board of trustees adopt revised Board Policy 4030, Academic Freedom as submitted.

46

BP 4030


Chapter 4 – Academic Affairs

BP 4030 ACADEMIC FREEDOM

The District is committed to the principle that academic freedom is essential to the education of its students. Academic freedom is fundamental to protecting the rights of the instructor to teach and of the student to learn. Academic freedom is the right to engage in scholarship, research, or other creative work in order to seek truth and expand knowledge, in an atmosphere of unfettered free inquiry. Faculty members are entitled to full freedom in creative endeavors and research and in the performance and/or publication of such work. Faculty members and their students are entitled to freedom in the classroom and/or other teaching environments in discussing their subject matter. Controversy and debate are necessary aspects of critical inquiry, but the freedom to teach and learn must be joined by a sustained effort to distinguish between knowledge and belief. To ensure the freedom to seek and profess truth and knowledge, the faculty member shall not be subjected to censorship or discipline by the college on grounds that the faculty member has expressed opinions or views, or provided access to materials, or guest speakers, which are controversial, unpopular, or contrary to the attitudes of the community or institution. Faculty members should encourage the expression of differing points of view, while being careful to avoid the repeated and excessive intrusion of material that has no relation to their subject matter. Students have the same freedom in discussing the subject matter in the classroom, and the same responsibility to respect the rights and opinions of others.

Faculty members have the right and responsibility to select textbooks, course materials, and methods of assessment that they deem appropriate to meet the stated learning outcomes for their courses, consistent with the approved Course Outlines of Record and, as appropriate, in consultation with their department, program, or disciplinary colleagues. Faculty are entitled to freedom in their use of online sources and internet sites and may arrange for classroom lecturers or speakers to make presentations in regularly scheduled classes or groups of classes when the use of these resources are relevant to the subject matter and help achieve stated learning outcomes of the course. Faculty members are both members of the community and representatives of an educational institution. When they speak or write as community members, they should be free from institutional censorship or discipline. However, they should make every effort to indicate that they are not speaking for the institution. When they speak or write as representatives of an educational institution, they should remember that the public may judge their profession and their institution by their utterances. Hence, they should at all times strive to be accurate, to exercise appropriate restraint, and to show respect for the opinions of others.

47

Academic freedom should be limited to no greater degree in electronic format than in printed or oral communication. While expression in an electronic format is obviously different in important ways from print or oral expression – for example, in the far greater speed of communication, and in the capacity to convey messages to far wider audiences – such factors do not justify alteration or dilution of basic principles of academic freedom and free inquiry within the academic community. The district shall make every effort to balance the need for security of the electronic communications network with these fundamental principles of open scholarly communication and research. The right to academic freedom shall be protected and supported through the establishment and use, when necessary, of appropriate due process procedures. Excerpted and modified from 1940 Statement of Principles on Academic Freedom and Tenure with 1970 interpretative comments, AAUP (paragraphs 2, 3, and 4); Academic Freedom and Electronic Communications, AAUP, 2014; Policy Statement on “Academic Freedom and Professional Ethics,” Pasadena Community College, 2001; and Faculty Handbook, Boston University, 1987.

See AP 3430 Prohibition of Harassment

BP/AP 3720 Computer and Network Use

References: Title 5 Section 51023; ACCJC Accreditation Eligibility Requirement 20; ACCJC Accreditation Standard I.C.7 (formerly II.A.7); 1940 AAUP Statement of Principles on Academic Freedom and Tenure

Adopted: 7/21/98 Revised: (Replaces Board Policy 7200)

48

CONSENT ITEM



Subject: Second Reading: New Board Policy 6200, Budget Preparation Item Number:

11.L.

Strategic Goal:



BACKGROUND

New board policy 6200 is legally required. The policy addresses budget preparation and incorporates the legally required and legally advised recommendations by the California Community College League’s Policy and Procedure Services. It has been vetted through the shared governance process

The new board policy 6200 was submitted for the board’s review on June 14, 2016. It is being presented to the board of trustees for adoption.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees adopt new Board Policy 6200, Budget Preparation as submitted.


Final Disposition:

49

BP 6200


Chapter 6 – Business and Fiscal Affairs

BP 6200 BUDGET PREPARATION Each year, the Superintendent/President shall present a budget, prepared in accordance with Title 5 and the California Community Colleges Budget and Accounting Manual, to the Board of Trustees. The schedule for presentation and review of budget proposals shall comply with state law and regulations, and provide adequate time for Board study. Budget development shall meet the following criteria:

• The annual budget shall support the District’s strategic and educational plans and be developed in consultation with appropriate groups.

• Assumptions upon which the budget is based are presented to the Board for review.

• A schedule is provided to the Board by June of each year that includes dates for presentation of the tentative budget, required public hearing(s), Board study session(s), and approval of the final budget. At the public hearings, interested persons may appear and address the Board regarding the proposed budget or any item in the proposed budget.

• Unrestricted general reserve levels will target the Institutional Effectiveness Partnership Initiative (IEPI) aspirational goal reviewed annually by the Budget Council. If reserves fall below 75 percent of this goal, the Board of Trustees will be informed of the shortfall.

• Budget projections address long term goals and commitments. References: Education Code Section 70902(b)(5)

Title 5 Sections 58300 et seq. WASC/ACCJC Accreditation Standard III.D

Adopted:

(This is a new policy recommended by the Policy and Procedure Service)

50

CONSENT ITEM



Subject: Second Reading: Revised Board Policy 6300, Fiscal Management Item Number:

11.M.

Strategic Goal:



BACKGROUND

Board policy 6300 has been revised to incorporate the legally required and legally advised recommendations by the California Community College League’s Policy and Procedure Services. The policy addresses fiscal management principles contained in Title 5 and in the California Community Colleges Budget and Accounting Manual. The changes have been vetted through the shared governance process.

The revised board policy 6300 was submitted for the board’s review on June 14, 2016. It is being presented to the board of trustees for adoption.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees adopt revised Board Policy 6300, Fiscal Management as submitted.


Final Disposition:

51

BP 6300


Chapter 6 – Business and Fiscal Affairs

BP 6300 FISCAL MANAGEMENT The Superintendent/President shall establish procedures to assure that the District’s fiscal management is in accordance with the principles contained in Title 5 Section 58311, including:

• Adequate internal controls exist.

• Fiscal objectives, procedures, and constraints are communicated to the Board of Trustees and District employees.

• Adjustments to the budget are made in a timely manner, when necessary.

• The management information system provides timely, accurate, and reliable fiscal information.

• Responsibility and accountability for fiscal management are clearly delineated. The books and records of the District shall be maintained pursuant to the California Community Colleges Budget and Accounting Manual. As required by law, the Board of Trustees shall be presented with a quarterly report showing the financial and budgetary conditions of the District. As required by the Budget and Accounting Manual, expenditures shall be recognized in the accounting period in which the liability is incurred, and shall be limited to the amount budgeted for each major classification of accounts and to the total amount of the budget for each fund. References: Education Code Section 84040(c)

Title 5 Section 58311; WASC/ACCJC Accreditation Standard III.D.2



52

CONSENT ITEM



Subject: Out-of-Classification Assignments of Classified Service Employees

Item Number: 11.N.

Strategic Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 3

BACKGROUND The following personnel actions are recommended: 1. David Hunt, FROM groundskeeper II, plant services, full time, 12 months, 37 hours weekly, range 14-E,

classified bargaining unit salary schedule TO groundskeeper III, plant services, full time, 12 months, 37 hours weekly, range 16-E, classified bargaining unit salary schedule, retroactive to May 23, 2016 through June 30, 2016. Reason: Mr. Hunt performed the duties of groundskeeper III while an employee was on leave. Mr. Hunt returned to his regular assignment effective July 1, 2016.

(Continued) The Fiscal Impact is on Page 3. RECOMMENDATION Staff recommends that the board of trustees approve the out-of-classification assignments of David Hunt, groundskeeper III, plant services, retroactive to May 23, 2016 through June 30, 2016; Raquel Orozco, student success technician, student success & support program, retroactive to September 1, 2015 through June 30, 2016 and July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding; Alicia Valdiviezo, student success technician, student success & support program, retroactive to September 14, 2015 through June 30, 2016 and July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding; Irene Vidaurri, counseling services technician, counseling and student success & support program, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding; Richard Partida, counseling assistant, counseling and student success & support program, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding; Lynn Mayer, career/job placement services program specialist, career/job placement center, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need; and Sylvia Vargas, academic support specialist, business education department, effective August 13, 2016 through May 31, 2017, or earlier per district need and contingent upon continued funding.


Final Disposition:

53 Revised

2. Raquel Orozco, FROM student success technician, student success & support program, full time, 12 months, 37

hours weekly, range 15-A, classified bargaining unit salary schedule TO student success technician, student success & support program, full time, 12 months, 37 hours weekly, range 15-A plus five percent, classified bargaining unit salary schedule, retroactive to September 1, 2015 through June 30, 2016 and July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding. Reason: Ms. Orozco has been performing duties outside of her current job description. Ms. Orozco will return to her regular assignment effective January 1, 2017, or earlier per district need.

3. Alicia Valdiviezo, FROM student success technician, student success & support program, full time, 12 months,

37 hours weekly, range 15-B, classified bargaining unit salary schedule TO student success technician, student success & support program, full time, 12 months, 37 hours weekly, range 15-B plus five percent, classified bargaining unit salary schedule, retroactive to September 14, 2015 through June 30, 2016 and July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding. Reason: Ms. Valdiviezo has been performing duties outside of her current job description. Ms. Valdiviezo will return to her regular assignment effective January 1, 2017, or earlier per district need.

4. Irene Vidaurri, FROM office services assistant II, counseling and student success & support program, full time,

12 months, 37 hours weekly, range 11-B, classified bargaining unit salary schedule TO counseling services technician, counseling and student success & support program, full time, 12 months, 37 hours weekly, range 12-C, classified bargaining unit salary schedule, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding. Reason: Ms. Vidaurri is temporarily filling a vacancy due to the promotion of Veronica Colon, tutorial/open access computer lab (OACL) technician, learning resources, effective January 1, 2016. Ms. Vidaurri will return to her regular assignment effective January 1, 2017, or earlier per district need.

5. Richard Partida, FROM counseling assistant, counseling and student success & support program, full time, 12 months, 37 hours weekly, range 20-E, classified bargaining unit salary schedule TO counseling assistant, counseling and student success & support program, full time, 12 months, 37 hours weekly, range 20-E plus five percent, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need, and contingent upon continued funding. Reason: Mr. Partida is temporarily assisting in the kinesiology, recreation and athletics department. Mr. Partida will return to his regular assignment effective January 1, 2017, or earlier per district need.

6. Lynn Mayer, FROM career/job placement services program specialist, career/job placement center, full time, 12

months, 37 hours weekly, range 20-E, classified bargaining unit salary schedule TO career/job placement services program specialist, career/job placement center, full time, 12 months, 37 hours weekly, range 29-A, classified bargaining unit salary schedule, retroactive to July 1, 2016 through December 30, 2016, or earlier per district need. Reason: Ms. Mayer has been performing duties inconsistent with her job description due to the vacancy of the coordinator, career and job placement. Ms. Mayer will return to her regular assignment, effective January 1, 2017, or earlier per district need.

(Continued)

54 - 1 Revised

7. Sylvia Vargas, FROM academic support specialist, business education department, part time, 10 months, 25 hours weekly, range 17-C, classified bargaining unit salary schedule TO academic support specialist, business education department, full time, 10 months, 37 hours weekly, range 17-C plus five percent, classified bargaining unit salary schedule, effective August 13, 2016 through May 31, 2017, or earlier per district need, and contingent upon continued funding. Reason: Ms. Vargas will perform duties associated with the Career and Technical Education Act (CTEA) grant.

FISCAL IMPACT 1. The increased cost to the unrestricted general fund is approximately $410 for the 2015-2016 fiscal year. 2. The increased cost to the Student Success & Support Program (3SP) is approximately $1,729 for the 2015-2016

fiscal year and is approximately $1,100 for the 2016-2017 fiscal year. 3. The increased cost to the Student Success & Support Program (3SP) is approximately $1,724 for the 2015-2016

fiscal year and is approximately $1,155 for the 2016-2017 fiscal year. 4. The cost to the Student Success & Support Program (3SP) is approximately $24,946 for the 2016-2017 fiscal year. 5. The increased cost to the Student Success & Support Program (3SP) is approximately $1,631 for the 2016-2017

fiscal year. 6. The increased cost to the unrestricted general fund is approximately $2,018 for the 2016-2017 fiscal year. 7. The cost to the CTEA grant is approximately $14,583 for the 2016-2017 fiscal year.

The costs for the 2015-2016 fiscal year are included in the 2015-2016 fiscal year budget. The costs for the 2016-2017 fiscal year will be included in the 2016-2017 fiscal year budget.

54 - 2 Revised

CONSENT ITEM



Subject: New and/or Revised Classified Bargaining Unit Job Descriptions Item Number:

11.O.

Strategic Goal:


BACKGROUND After review by the appropriate administrators, the director, human resources, and CSEA, the following revised classified bargaining unit job descriptions are recommended for approval, pending ratification by CSEA Chapter #251: Revised Job Titles Only 1. Equipment Specialist II Technical – Range 20

Replaces: Equipment Specialist 2. Groundskeeper – Lead Services – Range 18

Replaces: Lead Groundskeeper Revised Job Description 3. Administrative Secretary V Clerical – Range 29

(Continued) FISCAL IMPACT 1. Cost is neutral 2. Cost is neutral 3. Cost is neutral REC OMMENDATION Staff recommends that the board of trustees approve the job title changes for classified bargaining unit job descriptions equipment specialist II; and groundskeeper – lead; and approve the revised classified bargaining unit job description Administrative Secretary V, as presented.


Final Disposition:

55 Revised

Allan Hancock College Classified-Technical Human Resources Range 20

Revised EQUIPMENT SPECIALIST II

DEFINITION: Under supervision of the appropriate administrator, the incumbent is to supervise the maintenance and control of public safety training complex equipment, materials and supplies; to maintain inventories; to assist with budget development and preparation; to assist with training setups; and to value and promote the mission and vision of the college. CLASS CHARACTERISTICS: Under minimal supervision, the employee is to assist the program directors and department chair in implementing instructional programs. The incumbent is expected to work with a considerable degree of independence. The primary responsibility is to coordinate the purchase and maintenance of equipment for the public safety complex, as well as to prepare that equipment for instructional purposes in a manner that assures student and instructor safety in a potentially hazardous simulation training environment. ESSENTIAL FUNCTIONS: 1. Prepares and maintains department inventory of equipment, materials and supplies. 2. Prepares and receives equipment and materials orders. 3. Inspects shipments for satisfactory condition, verifies for payment, and stores or

distributes for storing as necessary. 4. Arranges vehicle and weapon service inspections and maintains service record logs. 5. Works with appropriate administrator in budget preparation for equipment and supplies. 6. Provides support to program coordinators and instructors with setups for training

courses and events, as appropriate. 7. Ensures that all equipment is clean, neat, properly stored and in good repair or

condition. 8. Transports equipment and materials as needed to training locations; may collaborate

deliveries with Heavy Equipment Operator. 9. Issues and retrieves equipment and materials to students, staff, and instructors. 10. Assists in implementing the terms of various agreements. 11. Maintains and transports department firearms, ammunition and chemical agents in

coordination with public safety armorer. 12. Assigns and oversees the work of program assistants and student workers. 13. Perform other related duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of:

• Equipment, materials and supplies necessary for instructional training programs;

56 Revised

• Methods of care, cleaning, and maintenance of firearms and vehicles; • Record-keeping and inventory practices and procedures; • Recordkeeping and filing techniques; • General federal and state safety laws related to firearms; • Computer processing methods; • Inventory methods and procedures.

Demonstrated ability to:

• Understand and carry out oral and written directions; • Provide assistance to students on availability and use of equipment and supplies; • Initiate actions to improve facilities and procedures; • Organize and inventory stockroom; identify and work with equipment, supplies,

and materials common to the field; • Use a computer; • Proper care in handling of equipment; • Operate district vehicle.

Experience and Education:

Earned associate degree in Law Enforcement, Administration of Justice, Police Science, Fire Science, Property Management, or related coursework OR earned high school degree or the equivalent with at least 2 years prior experience with equipment inventory.

Special Requirements:

• Maintain a valid California Driver’s license • Ability to possess a licensed firearm

Working Conditions

• Duties are primarily performed on the Lompoc Valley Center campus and other off-campus sites

• Duties are performed indoors and outdoors. • Work requires standing and walking for prolonged periods. • The incumbent will experience interruptions while performing normal duties

during the regular workday. • The incumbent will have contact, in person or on the telephone, with executive,

management, supervisory, academic and classified staff and the general public. • May include evening and Saturday work as the semester and/or program changes.

Physical Demands: • Handle equipment, and operate machinery necessary to perform job duties. • Sit or stand for extended periods of time. • Bend and twist, push and pull, stoop, kneel. • Reach in all directions.

57 Revised

• Ability to frequent lift, push and/or carry objects weighing up to 25 pounds Special Qualification:

Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 04/2016

1/07

58 Revised

Allan Hancock College Classified-Services Human Resources Range 18

Revised LEAD GROUNDSKEEPER - LEAD

DEFINITION: Under supervision, to have charge of groundskeepers performing grounds-keeping work as assigned; to perform specialized and technical jobs; to participate in all aspects of grounds-keeping work; and to do related work as required in the landscape field. CLASS CHARACTERISTICS: An incumbent in this position is expected to perform all duties assigned to grounds-keepers as described in the groundskeeper job specification. In addition, the lead worker may be assigned more specialized or technical tasks. Further, the lead worker will assist the landscape supervisor in the supervision and training of lower classifications as well as student workers and will be in charge of grounds-keeping activities when the landscape supervisor is absent. The lead will inform the supervisor of any deficiencies that require attention. The incumbent will report to the landscape supervisor and reports to the director, plant services. ESSENTIAL FUNCTIONS:

1. Supervises and coordinates the work of groundskeepers as assigned and assigns special work

as required. 2. Assumes responsibility for seeing that instructions of the Landscape Supervisor are carried out efficiently. 3. Serves as acting supervisor when the Landscape Supervisor is absent; in emergency or unusual

situations, reassigns workers to jobs other than regularly scheduled. 4. Inspects areas, reporting unsatisfactory or dangerous situations, which cannot be immediately

corrected, to appropriate authority. 5. Assists in the training of new personnel. 6. Keeps simple records and submits oral reports on activities. 7. Assists in requisitioning grounds-keeping materials, supplies, and equipment. 8. Supervises and performs more specialized and technical jobs such as, but not limited to, major

changes in the irrigation system, periodic pruning of trees and large shrubs, and periodic chemical spraying.

9. Performs all normal groundskeeper duties at all district sites. LICENSE REQUIRED: Possession of a valid and appropriate California Driver’s License; and the ability to qualify for

district vehicle insurance coverage Possession of a regulation qualified applicator certificate license from the California

Department of Food and Agriculture Qualified Applicators Certificate, within the first nine months of employment

Fork-lift certification

Lead Groundskeeper 1

59 Revised

High aerial boom lift certification MINIMUM QUALIFICATIONS: Knowledge of: Basic principles of supervision; Operation and routine maintenance of grounds equipment; Safe work practices; safety check and perform corrective action as needed on grounds

equipment; Materials, methods and equipment used in grounds maintenance work; Landscape horticulture including, but not limited to, landscape and irrigation design,

agricultural chemical application, plant identification and maintenance, and plant diseases; Plant Identification and individual plant maintenance i.e., seasonal spraying, pruning, and

fertilizing; Inventory control procedures; Plant disease, weed, and pest control procedures; Hazardous waste management. Demonstrated ability to: Safely use hand and power tools common to grounds-keeping work; Learn to perform general grounds maintenance work at a higher level; Operate a truck, observing legal and defensive driving practices; Understand and carry out oral and written directions; Work cooperatively with those contacted in the course of work; Observe safety procedures; Organize and supervise assigned workers and follow through on progress; Perform specialized and technical grounds-keeping activities, special projects assigned by the

supervisor. Education and Experience: Must complete equivalent to the twelfth grade with two years of groundskeeper experience

associated with large projects or with a medium sized governmental or private organization. One year of experience at a supervisory level responsible for overseeing multiple

groundskeepers and a variety of landscapes. Physical Demands and Working Conditions: Strength: Heavy work—lifting, carrying, pushing and/or pulling 100 pounds maximum with

frequent lifting, pushing and/or carrying of objects weighing up to 50 pounds. Environment: Works outside with effective protection from weather. Special Qualification:

Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 3/09

Relcass 10/08 9/6/07

Lead Groundskeeper 1

60 - 1 Revised

Administrative Secretary V 1

Allan Hancock College Classified-Clerical

Human Resources Range 29

Revised

ADMINISTRATIVE SECRETARY V

DEFINITION:

Under minimal supervision of appropriate Associate Superintendent/Vice President or Vice

President, the incumbent is , to serve as secretary and aide to a key cabinet-level manager,

relieving the manager of complex clerical and quasi-administrative details; to perform complex

and responsible clerical work; and to do other related work as requiredvalue and promote the

mission and vision of the college.

CLASS CHARACTERISTICS:

Under minimal supervision, the incumbent will independently perform work involving judgment

in the interpretations and application of policy and procedure and applicable state and federal

law. The incumbent has responsibility for explaining policies, procedures, and precedence to

students, faculty, staff, and the public. Incumbents are expected to be flexible in completing

work assignments rather than following any specific routine and they may be delegated a

substantial amount of administrative detail and non-routine work as well as exercise a high

degree of independence of action. Incumbents are required to make independent decisions

concerning appropriate procedures of the office which may affect the work performance of other

positions. They may direct and give guidance to faculty and other clerical staff including student

help. Incumbents have a high frequency of responsible contact with students, staff, and/or the

public requiring tact and good communication skills.

This is a classified position. The incumbents are under the direct supervision of a cabinet-level

manager. Positions in this class require prior highly responsible secretarial experience. An

incumbent in this position is responsible for the coordination of secretarial functions and tasks

for a vice president or associate superintendent/vice president and will function as an office

manager. Incumbents must have a broad knowledge of the functions of the organizational unit.

The incumbent will have a substantial amount of administrative detail and non-routine work

delegated to her/him and will explain policies, procedures, and precedence to other staff, faculty,

and students. Incumbents exercise considerable independence of action and are expected to

make independent decisions concerning appropriate policies and procedures. They may direct

and give guidance to other clerical staff including student help. Incumbents have a high

frequency of responsible contact with students, staff, and/or the public requiring tact and good

communication skills. All positions in this class require excellent word processing and typing

skills with speed and accuracy. Shorthand skills may be required. The administrative secretary

V must be competent to perform all lower-level administrative secretary functions.

60 - 2 Revised


ESSENTIAL FUNCTIONS:

1. Provides for office management in an administrative division which includes the

coordination of certain systems, projects, organizations, and events on campus; may provide

backup for other positions in the division.

2. Relieves administrator of administrative detail; resolves conflicts; assists coordination of

district-wide division activities, programs, and reports; makes referrals to appropriate

technical staff; schedules meetings and makes arrangements; and sets up meetings.

3. Receives and resolves complaints; compiles data and prepares reports from research; assists

in background research and preparation of board of trustees and cabinet agenda items.

4. Performs a wide variety of secretarial duties for a cabinet-level manager; interviews callers,

often with urgent or important business, in person and over the telephone and chooses among

alternative courses of action including routing them to other management personnel.

5. Screens incoming correspondence routed to supervisor, refers to appropriate staff member for

reply and follows up to insure that reply deadlines are met; fills out forms, arranges

correspondence for the administrator’s personal reply in order of priority with appropriate

background material attached for reference; composes correspondence on a wide range of

subjects requiring a thorough knowledge of the procedures and policies of the manager’s

division and the college.

6. In cooperation with other administrative assistant, arranges for evening coverage by

administrators at college sites as needed.

7. Works closely with human resources staff on confidential personnel issues, recruitment, and

equivalencies as needed.

8. Works independently with outside agency personnel, management personnel, and department

chairs to assign faculty and counselor offices.

9. Maintains budget records for a variety of accounts and assists management personnel with

staffing budgets and preparation of personnel action requests/notices of employment

(PAR/NEs).

9.10. Develops and inputs online purchase requests, initiates budget transfers, and processes

invoices to Business Services Office after Vice President has approved payment.

10.11. Maintains confidentiality and materials of a confidential nature consisting of letters,

reports, bulletins, memoranda, and recorded materials; may transcribe dictation and take

meeting notes.

12. May supervise the work of clerical assistants.

11.13. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

Office management techniques and organizational skills;

Written business communications;

Word/Information processing applications and production;

Records management;

60 - 3 Revised


Correct English usage, spelling, grammar, and punctuation;

Formatting;

Office methods, procedures, and equipment, including filing systems, receptionist

and telephone techniques.

Demonstrated ability to:

Develop and maintain cooperative working relationships with those contacted during

the course of work;

Understand and carry out oral and written directions;

Work independently, organize workload and establish priorities;

Learn and interpret specific rules, laws, and policies and apply them with good

judgement in a variety of procedural situations;

Operate a word processor and computer terminal with accuracy and speed;

Perform secretarial work of above average complex difficulty;

Type at a rate of 50 wpm from clear, legible copy;

Establish and maintain office records and files;

Compose correspondence independently;

Read, interpret, apply, and explain rules, regulations, policies and procedures;

Meet schedules and timelines.;

Education and Experience:

An associate of science degree in secretarial science or word/information processing systems

or related subject matter and five years of increasingly responsible secretarial experience, OR

equivalent to completion of the 12th grade and six two years of increasingly responsible

secretarial experience, OR at or equivalent to the level of administrative secretary III IV at

Allan Hancock College, OR an equivalent combination of training and experience.

Working Conditions:

Duties are primarily performed in an office environment, at a desk or at a computer

terminal.

The incumbent will experience interruptions while performing normal duties during the

regular workday.

The incumbent will have contact, in person, by email or on the telephone, with executive,

management, supervisory, academic, and classified staff and the general public.

The incumbent will have contact, in person or on the telephone, with executive,

management, supervisory, academic, and classified staff and the general public.

Physical Demands:

Typically may sit for extended periods of time.

60 - 4 Revised


Operates a computer keyboard.

Communicates over the telephone, via email, and in person.

Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Special Qualification:

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and

ethnic backgrounds of staff and students and to staff and students with disabilities.

R 07/2016

R9/04

8/99

60 - 5 Revised

CONSENT ITEM



Subject: Coaching Appointments and Stipends

Item Number:

11.P.

Strategic Goal:


BACKGROUND The following personnel action for coaching appointments and stipends are recommended. The college reserves the right to cancel any coaching appointment or to reassign the area of service. Coaching Appointments and Stipends The coaching appointment for the period of July 1, 2016 through May 31, 2017, or earlier per district need. Head Coaches: 1. Cantrell, Rob Soccer (W) $7,000 The coaching appointments for the period of August 1, 2016 through May 31, 2017, or earlier per district need. 2. Aye, Tyson Basketball (M) $7,000 3. Denne, Harold Golf (M) $9,000 4. Dutra, Kris Football $9,000 5. Molina, Julio Volleyball $9,000 6. Maumausolo, Scia Softball $8,000 7. Miller, Dominique Water Polo $7,000 8. Nerelli, Cary Basketball (W) $7,000 9. Quintana, Louie Track (M&W) $9,000 10. Quintana, Louie Cross Country (M&W) $9,000 11. Stevens, Chris Baseball $9,000 12. Vinnedge, Billy Soccer (M) $7,000

(Continued)

FISCAL IMPACT The cost to the unrestricted general fund is approximately $175,076 for the 2016-2017 fiscal year and will be included in the 2016-2017 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the coaching appointments and stipends as presented, or earlier per district need.


Final Disposition:

61 Revised

Head Coaches continued: The coaching appointment for the period of January 1, 2017 through May 31, 2017, or earlier per district need. 13. Ashmore, Michael Swimming (W) $7,000 Assistant Coaches: The coaching appointment for the period of July 13, 2016 through May 31, 2017, or earlier per district need. 14. Damron, Seth Football $7,000

The coaching appointments for the period of August 1, 2016 through November 30, 2016, or earlier per district need. 15. Carnine, Keith Volleyball $3,366 16. Darway, Sandra Volleyball $3,366 The coaching appointments for the period of August 15, 2016 through November 30, 2016, or earlier per district need. 17. Vinnedge, Catrina Soccer (M) $1,832 18. Robertson, Dustin Soccer (M) $2,800 The coaching appointments for the period of August 15, 2016 through May 31, 2017, or earlier per district need. 19. Armendariz, Victor Basketball (M) $4,332 20. Motenko, Josh Basketball (M) $4,400 The coaching appointment for the period of August 18, 2016 through November 30, 2016, or earlier per district need. 21. Lyons, Kelli Cross Country (W) $2,000 The coaching appointment for the period of September 1, 2016 through May 31, 2017, or earlier per district need. 22. Puckett, Nick Cross Country (W) $800 The coaching appointments for the period of September 1, 2016 through May 31, 2017, or earlier per district need. 23. Carlson, Jason Baseball $1,866 24. Griego, Clarence Baseball $5,000 25. Nickason, Scott Baseball $1,866 The coaching appointments for the period of February 1, 2017 through May 31, 2017, or earlier per district need. 26. Carnine, Keith Volleyball $1,000 27. Darway, Sandra Volleyball $1,000

(Continued)

62 - 1 Revised

Additions/Revisions Assistant Coaches: The coaching appointments for the period of October 1, 2016 through February 28, 2017, or earlier per district need. 28. Miller, Leslie Basketball (W) $2,910.67 29. Carney, Larry Basketball (W) $2,910.67 Head Coach: The coaching appointment for the period of August 1, 2017* through May 31, 2017, or earlier per district need. 30. Ashmore, Michael Swimming (W) $7,000 *Revised starting date

62 - 2 Revised

CONSENT ITEM



Subject: Appointment of Tenure-Track Faculty Member

Item Number: 11.Q.

Strategic Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1

APPOINTMENT The following tenure-track faculty appointment is recommended: Lisa Marsalek, assistant professor, learning disabilities specialist, learning assistance program, full time, 175 days, 10 months over 12 months, tenure-track faculty, column IV, step 8, faculty salary schedule, effective August 1, 2016. Ms. Marsalek earned a bachelor of science degree in psychology at University of California Santa Barbara, Santa Barbara, California; and she earned a master of arts degree in special education at California Polytechnic State University, San Luis Obispo, California. Ms. Marsalek also has an Educational Therapy Certification from the University of California Santa Cruz Extension Campus, Cupertino, California; and she has a Learning Disability Specialist Certification from Sacramento State University, Orange, California. Ms. Marsalek has been employed as a learning disability specialist at Contra Costa Community College, San Pablo, California from 2015 to present; from 2012 to 2015 she was an Access Specialist – Disability Resource Center at Cal Poly State University, San Luis Obispo, California; she was a teacher/tutor at Cuesta Community College, Workforce Investment Act (WIA) program in 2012; she was a Resource Teacher at San Luis Obispo County Office of Education – Adult Education High School, San Luis Obispo, California from 2010 to 2012; and from 2009 to 2010 she was a Resource Teacher at Eastpointe Charter High School – Adult Education, Tucson, Arizona. FISCAL IMPACT The cost to the unrestricted general fund is approximately $98,328 for the 2016-2017 fiscal year and will be included in the 2016-2017 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the appointment of Lisa Marsalek, assistant professor, learning disabilities specialist, learning assistance program, effective August 1, 2016.


Final Disposition:

63 Revised

ACTION ITEM



Subject: Change of Status of Faculty Member Item Number:

11.R.

Strategic Goal:


BACKGROUND:

Michael Guista was approved for workload reduction under California Education Code 87483 (Willie Brown Act) at the April 21, 2015 board of trustees meeting for the 2015-2016 academic year. Michael Guista requested to terminate his reduced workload agreement (Willie Brown ACT) for the 2016-2017 academic year and was approved at the April 12, 2016 board of trustees meeting as follows: Termination of Workload Reduction under California Education Code 87483 (Willie Brown Act) Michael Guista, English instructor, English department, has requested to discontinue his reduced workload of 75 percent for the 2016-2017 academic year, under the provisions of California Education Code Section 87483 (Willie Brown Act) and the District’s contractual agreement with the Faculty Association of Allan Hancock College. Mr. Guista requests to return to 100 percent workload effective August 2016. While Mr. Guista will work 100 percent full-time equivalency in fall of the 2016-2017 academic year, Mr. Guista has notified the District that he would like to request to continue his reduced workload (Willie Brown Act) to commence spring 2017 with an annualized 35.6 percent reduction in workload. Workload Reduction under California Education Code 87483 (Willie Brown Act) Michael Guista, English instructor, English department, requests a workload reduction from 100 percent to 64.4 percent full-time equivalency, a reduction of 71.2 percent for the spring semester of the 2016-2017 academic year, under the provisions of California Education Code Section 87483 (Willie Brown Act) and the district’s contractual agreement with the Faculty Association. FISCAL IMPACT

The savings to the unrestricted general fund is approximately $26,286 for the 2016-2017 fiscal year. Backfill will be provided by part-time faculty. RECOMMENDATION

Staff recommends that the board of trustees approve the reduced workload (Willie Brown Act) for Michael Guista, English instructor, English department, from 100 percent to 64.4 percent full-time equivalency to commence spring 2017 for the 2016-2017 academic year, under the provisions of California Education Code Section 87483, and to be renewed each year for a maximum of ten years unless the instructor and the district mutually agree to change the conditions of the reduced workload for the 2016 – 2017 academic year.


Final Disposition:

64 Revised

CONSENT ITEM



Subject: Reappointment of Interim Management Position Item Number:

11.S.

Strategic Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 1

BACKGROUND

Douglas Dickson, interim director of fire, safety and EMS education, public safety department, full time, range 13-D, management salary schedule, retroactive to July 1, 2016 through June 30, 2017, or earlier per district need.

Reason: This is a continuation of the interim appointment approved at the July 31, 2015 Board of Trustees meeting. Mr. Dickson will continue to fill the vacancy due to the retirement of David Senior, effective July 1, 2015.

FISCAL IMPACT

The cost to the unrestricted general fund is approximately $120,439 for the 2016-2017 fiscal year and will be included in the 2016-2017 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the reappointment of Douglas Dickson, interim director of fire, safety and EMS education, public safety department, retroactive to July 1, 2016 through June 30, 2017.


Final Disposition:

65

CONSENT ITEM



Subject: Change of Status of Classified Service Employees Item Number: 11.T.

Strategic Goal:

Goal IR4: To provide a safe, attractive, and accessible physical environment that enhances the ability to teach, learn, and work.


BACKGROUND

The following permanent changes of status are recommended:

1. Josué Santos, FROM copy center technician, campus graphics, full time, 12 months, 37 hours weekly, range 14-E,classified bargaining unit salary schedule TO copy center technician, campus graphics, full time, 12 months, 37hours weekly, range 17-D, classified bargaining unit salary schedule, effective September 1, 2016.

Reason: Due to the closure of the AHC bookstore, Mr. Santos was transferred to copy center technician,beginning at salary range 14 of the classified bargaining unit salary schedule. This change places him at thestandard level for the copy center technician position.

2. Joseph Martinez II, FROM campus safety officer, campus police, part time, 12 months, 19 hours weekly, range14-B (pro-rated at .51351), classified bargaining unit salary schedule TO campus safety officer, campus police,full time, 12 months, 37 hours weekly, range 14-B, classified bargaining unit salary schedule, effective July 13,2016.

Reason: Mr. Martinez will fill the vacancy due to the resignation of Alfredo Rodriguez, effective July 1, 2016.

FISCAL IMPACT

1. The increased cost to the unrestricted general fund is approximately $2,218 for the 2016-2017 fiscal year.2. The cost to the unrestricted general fund is approximately $59,532 for the 2016-2017 fiscal year.

These costs will be included in the 2016-2017 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the permanent changes of status of Josué Santos, copy center technician, campus graphics, effective September 1, 2016; and Joseph Martinez II, campus safety officer, campus police, effective July 13, 2016.


Final Disposition:

66

ACTION ITEM



Subject: Proposal for Funding the Associated Student Body Government Item Number:

13.A.

Strategic Goal:



BACKGROUND

With the outsourcing of the AHC Bookstore services in March 2016 to Follett Higher Education Group, Inc. (Follett), it is necessary to modify the existing arrangement that provides funding from the AHC Bookstore to the Associated Student Body Government (ASBG). The existing arrangement provides that 1.6 percent of the AHC Bookstore prior-year gross sales is transferred to ASBG. Payments for the past five years are listed below.

Fiscal Year FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16

Amount $ 45,153 $ 37,198 $ 39,405 $ 37,347 $ 34,5141

1 Does not include an additional amount of $6,000 provided to ASBG due to a shortfall in their budget.

Per the contractual agreement with Follett, AHC will receive minimum annual payments in the amounts listed below.

Fiscal Year FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21

Amount $ 280,000 $ 280,000 $ 250,000 $ 225,000 $ 200,000

Staff recommends that the current funding arrangement for ASBG be changed to provide for a flat rate of $50,000 per year for the five-year period of the contract with Follett, effective July 1, 2016.

FISCAL IMPACT

An average increase in funding to ASBG of $11,000 annually.

RECOMMENDATION

Staff recommends that the board of trustees approve the proposal for funding the Associated Student Body Government at a flat rate of $50,000 per year for the five-year period of the contract with Follett, effective July 1, 2016.


Final Disposition:

67



ACTION ITEM



Subject: Accreditation 2016 Comprehensive Institutional Self-Evaluation Report Item

Number: 13.B.

Strategic

Goal:


mission


Report Online

BACKGROUND

The submission of Allan Hancock College’s Accreditation 2016 Comprehensive Institutional Self-Evaluation Report

for approval is part of the process that certifies the Board is fulfilling their responsibility as referenced in

Accreditation Standard IV.C.13. to be informed about the Eligibility Requirements, Accreditation Standards,

Commission policies, accreditation processes and institutional efforts to improve and excel.

Allan Hancock College’s development and submission of its Accreditation 2016 Comprehensive Institutional Self-

Evaluation Report represents the product of an extensive institutional self-evaluation representing the participation

and input from college-wide constituencies. Allan Hancock College is scheduled to receive its accreditation visiting

team in fall 2016 from September 26 through September 29.

The accreditation report is located on the following webpage link http://tinyurl.com/accredreport.

FISCAL IMPACT

None

RECOMMENDATION

Staff recommends that the board of trustees approve the Accreditation 2016 Comprehensive Institutional Self-Evaluation Report.

68

http://tinyurl.com/accredreport



ACTION ITEM



Subject: Acceptance of Grants Approved Item

Number: 13.C.

Strategic

Goal:

Goal IR2: To develop district financial resources adequate to support

quality programs and services. Enclosures: Page 1 of 2

The office of institutional grants has been notified of the funding for the following grant in the amount of $63,795.

BACKGROUND

1. California Student Aid Commission: California Student Opportunity and Access Program (Cal-SOAP)

($387,993)

The Central Coast Cal-SOAP Consortium, with Allan Hancock College as the fiscal agent, has been awarded

funding to augment the Central Coast Cal-SOAP Consortium grant. Additional funds will be used to provide

middle school outreach, and provide university field trips to students at schools served by the Consortium.

A 1:1 match is required that will be provided by in-kind costs of personnel, supplies, and travel. The project

period is fiscal year 2016-17. (Submitted by Diana Perez)

(continued)

FISCAL IMPACT

1. California Student Aid Commission: California Student Opportunity and Access Program (Cal-SOAP)

($387,993). Matching funds are required. The project period is fiscal year 2016-17.

2. Driscoll Philanthropy: Citizenship Program ($8,500). Matching funds are not required. The project period is

fiscal year 2016-17.

3. Santa Barbara Foundation: Dougan Fund ($28,484) Matching funds are not required. The project period is

July 1, 2016 – June 30, 2017.

RECOMMENDATION

Staff recommends that the board of trustees accept this contract for a total of $424,977 in restricted funds to the

district.

69

2. Driscoll Philanthropy: Citizenship Program ($8,500)

The college has been awarded funding to support to provide reading software for the noncredit language lab.

No matching funds are required. The project period is July 1, 2016 – June 30, 2017. (Submitted by Elaine

Healy, Sofia Ramirez-Gelpi)

3. Santa Barbara Foundation: Dougan Fund ($28,484)

The college has received funds to continue support for the non-credit ESL outreach and support program that

targets the Mixteco and Spanish-speaking communities. Funds will be used to pay for radio and television

advertisements, provide registration assistance, and educational materials.

No matching funds are required. The project period is July 1, 2016 – June 30, 2017. (Submitted by

S. Ramirez-Gelpi, E. Healy)

70



ACTION ITEM



Subject: Resolution 16-23, Adult Education Block Grant Item

Number: 13.D.

Strategic


BACKGROUND

The college, in partnership with Lompoc Unified School District (LUSD) Adult School, has been awarded funding

under Assembly Bill 104 Adult Education Block Grant to continue the Northern Santa Barbara County Adult Education

Consortium to better provide adults in the region with skills, classes, courses, and programs as outlined in the approved

adult education 3-year plan developed by the consortium in 2014-2015. The program areas supported by the grant

include elementary and secondary basic skills, immigrant education, programs for adults with disabilities, programs for

adults related to entry or reentry into the workforce, programs for adults that are designed to develop knowledge and

skills to assist elementary and secondary school children to succeed academically in school, short-term career technical

education programs, and pre-apprenticeship training activities. Funds will be split between LUSD Adult Education and

the College. The project period is July 1, 2016-June 30, 2017. (Submitted by Sofia Ramirez-Gelpi, Elaine Healy)

FISCAL IMPACT

California Community College Chancellor’s Office: AB104 Adult Education Block Grant ($1,572,186). Matching

funds are not required. The college will be fiscal agent.

RECOMMENDATION

Staff recommends that the board of trustees adopt Resolution 16-23, Acceptance of Assembly Bill 104 Adult

Education Block Grant.

71


RESOLUTION NO. 16-23

ADULT EDUCATION BLOCK GRANT

WHEREAS, the State of California Legislature has adopted Assembly Bill 104 outlining education

funding and programs, including Article 9 pertaining to the Adult Education Block Grant; and

WHEREAS, Article 9 requires each Board of Trustees to approve participation as members of the

Regional Adult Education Consortium, including providing all documentation required by the State of

California as a condition of participation; and

WHEREAS, Article 9 further requires the Board of Trustees to appoint representatives to the

Oversight Committee to make decisions regarding the development of programs and services for adult

education students and the allocation of Adult Education Block Grant funding in Northern Santa Barbara

County beginning Fiscal Year 2016-2017.

NOW, THEREFORE IT BE RESOLVED that the Governing Board of Allan Hancock Joint

Community College District approves participation in the Northern Santa Barbara County Adult Education

Consortium and appoints Dean Sofia Ramirez-Gelpi and Community Education Coordinator/AEBG

Program Director Elaine Healy to represent the District on the Consortium Oversight Committee.

PASSED AND ADOPTED by the Governing Board of the Allan Hancock Joint Community College

District in Santa Maria, California, this 12th day of July, 2016, by the following vote:

AYES:

NAYS:

ABSENT:

ABSTENTIONS:

IN WITNESS WHEREOF, this instrument has been duly signed and sealed as of the 12th day of July, 2016

Secretary of the Board

72



ACTION ITEM



Subject: Resolution 16-24, California Department of Education, General Child

Care and Development Programs

Item

Number: 13.E.

Strategic

Goal:



BACKGROUND

California Department of Education, Child Development Division: General Child Care and Development Programs

($263,385)

The college has been notified of funding to support the facilitation of a quality childcare lab program, retain qualified

lab school staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness, including

licensing requirements and accreditation standards for compliance. (Submitted by Yvon Frazier)

California Department of Education requires the board of trustees to adopt a resolution certifying approval to enter into

contract number CCTR-6256 to receive funds for its child care program.

FISCAL IMPACT

$263,385 received in funding. This is a one-year project with no matching funds requirement of the district. The project

period is July 1, 2016 - June 30, 2017.

RECOMMENDATION

Staff recommends that the board of trustees adopt Resolution 16-24 California Department of Education, General Child Care and Development Programs certifying the approval of the governing body to enter into contract number CCTR-6256 to receive funds for its child care program.

73

RESOLUTION 16-24

A RESOLUTION OF THE BOARD OF TRUSTEES OF

THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK

COLLEGE CHILD CARE PROGRAM

Whereas, the Allan Hancock College Preschool Program, located at 800 South College Drive, Santa Maria,

California, has been awarded funds to support its child care program; and

Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall

operation of the institution; and

Whereas, the administrative responsibilities for the Child Care Program will be overseen by the dean of academic

affairs and center director; and

Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following

district personnel to act as agents on its behalf:

Kevin G. Walthers, Superintendent/President

Michael R. Black, Associate Superintendent/Vice President, Finance and Administration.

Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby

authorizes the college to enter into contract number CCTR-6256 with the California Department of

Education to receive funds that support the operation of a quality child care program and that the persons

who are listed below are authorized to sign the transaction for the Board of Trustees.

Motion to adopt said resolution was made by:

Seconded by:

PASSED AND ADOPTED this 12th day of July, 2016, by the following vote:

AYES:

NOES:

ABSTENTIONS:

STATE OF CALIFORNIA )

COUNTIES OF SANTA BARBARA, )

SAN LUIS OBISPO, AND VENTURA)

I, KEVIN G.WALTHERS, Secretary to the Board of Trustees, Allan Hancock Joint Community College District of

Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the foregoing is a full, true,

and correct copy of a resolution adopted by the said board at a regular meeting held July 12, 2016, by the vote above

stated, which resolution is on file in the office of said board.

______________________________


74



ACTION ITEM



Subject: Resolution 16-25, California Department of Education, California

Preschool Programs

Item

Number: 13.F.

Strategic

Goal:



BACKGROUND

California Department of Education, Child Development Division: California Preschool Program ($203,658)

The college has been notified of funding to support the facilitation of a quality preschool program, retain qualified

preschool staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness, including

licensing requirements and accreditation standards for compliance.

(Submitted by Yvon Frazier)

California Department of Education requires the board of trustees to adopt a resolution certifying approval to enter into

contract number CSPP-6516 to receive funds for its preschool program.

FISCAL IMPACT

$203,658 received in funding. This is a one-year project with no matching funds requirement of the district. The project

period is July 1, 2016 - June 30, 2017.

RECOMMENDATION

Staff recommends that the board of trustees adopt Resolution 16-25, California Department of Education, California Preschool Programs certifying the approval of the governing body to enter into contract number CSPP-6516 to receive funds for its child care program.

75

RESOLUTION 16-25

A RESOLUTION OF THE BOARD OF TRUSTEES OF

THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK

COLLEGE PRESCHOOL PROGRAM

Whereas, the Allan Hancock College Preschool Program, located at 800 South College Drive, Santa Maria,

California, has been awarded funds to support its child care program; and

Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall

operation of the institution; and

Whereas, the administrative responsibilities for the Preschool Program will be overseen by the dean of academic

affairs and center director; and

Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following

district personnel to act as agents on its behalf:

Kevin G. Walthers, Superintendent/President

Michael R. Black, Associate Superintendent/Vice President, Finance and Administration.

Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby

authorizes the college to enter into contract number CSPP-6516 with the California Department of

Education to receive funds that support the operation of a quality preschool program and that the persons

who are listed below are authorized to sign the transaction for the Board of Trustees.

Motion to adopt said resolution was made by:

Seconded by:

PASSED AND ADOPTED this 12th day of July, 2016, by the following vote:

AYES:

NOES:

ABSTENTIONS:

STATE OF CALIFORNIA )

COUNTIES OF SANTA BARBARA, )

SAN LUIS OBISPO, AND VENTURA)

I, KEVIN G.WALTHERS, Secretary to the Board of Trustees, Allan Hancock Joint Community College District of

Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the foregoing is a full, true,

and correct copy of a resolution adopted by the said board at a regular meeting held July 12, 2016, by the vote above

stated, which resolution is on file in the office of said board.

______________________________


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Kevin G. Walthers Final Disposition:

ACTION ITEM



Subject: Renaming of Children’s Center Lab to the Orfalea Children’s Center Lab

School at Allan Hancock College.

Item

Number: 13.G.

Strategic

Goal:

Goal IR4: To provide a safe, attractive, and accessible physical

environment that enhances the ability to teach, learn, and work. Enclosures: Page 1 of 1

BACKGROUND

In December 2015, the Orfalea Foundation awarded the early childhood studies (ECS) program a five-year $785,000

grant to provide innovative classrooms and curriculum at Allan Hancock College. The grant will allow the college to

hire an ECS teacher, update the preschool nutrition class, hold workshops for parents, and update the outdoor classroom

with a serenity garden, mud center, and other innovative features.

In recognition of the generosity of the Orfalea Foundation, the college agreed to rename the Children’s Center Lab the

Orfalea Children’s Center Lab School at Allan Hancock College. The name change represents the college and

foundation’s partnership and shared vision for quality early childhood education and care. It will guarantee the Orfalea

Foundation’s legacy and practices live on for years to come to the benefit of the children and students at Hancock.

In the last three years, the foundation awarded nearly $1,000,000 to the ECS program and Children’s Center Lab.

FISCAL IMPACT

None

RECOMMENDATION

A recommendation that the board of trustees approve renaming the Children’s Center Lab to the Orfalea Children’s Center Lab School at Allan Hancock College.

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ACTION ITEM



Subject: Equal Employment Opportunity Fund Multiple Method AllocationCertification Form, Fiscal Year 2015-2016

Item Number:

13.H.

Strategic Goal:

Goal G1: To sustain a college-wide culture that values qualitative and quantitative data in the decision making process.


BACKGROUND

In the fall of 2015, the Chancellor’s Office began a review and change to the methodology on which it determines the Equal Employment Opportunity Fund allocation to each district. In the past, this allocation was based on the District’s FTES. The new model is meant to increase compliance with legal EEO requirements and provide our students with the educational benefits of a diverse workforce. Kelly Underwood, Director of Human Resources, provided feedback on the proposed measures to the Chancellor’s Office Interim General Counsel at the October 2015 Chief Human Resource Officers annual meeting.

While the attached form was originally due to the Chancellor’s Office on June 1, 2016, staff have received an extension to complete the form. The complete form, including signatures, will be provided in the revision to this Board item as the EEO/Staff Diversity Committee is meeting to certify the report on July 5, 2016.

FISCAL IMPACT

None.

RECOMMENDATION

A recommendation that the board of trustees approve the Equal Employment Opportunity Multiple Method Fund Allocation Form as presented.


Final Disposition:

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District Name: Allan Hancock College The district met Multiple Method #1 (District’s EEO Advisory Committee and EEO Plan).

X Yes � No

The district met at least 5 of the remaining 8 Multiple Methods? (Please mark your answers.)

X Yes X Method 2 (Board policies and adopted resolutions) X Method 3 (Incentives for hard-to-hire areas/disciplines) X Method 4 (Focused outreach and publications) X Method 5 (Procedures for addressing diversity throughout hiring steps and levels) X Method 6 (Consistent and ongoing training for hiring committees) X Method 7 (Professional development focused on diversity) o Method 8 (Diversity incorporated into criteria for employee evaluation and tenure

review) X Method 9 (Grow-Your-Own programs)

� No

I CERTIFY THAT THIS REPORT FORM IS COMPLETE AND ACCURATE. Please attach meeting agenda of when District’s EEO Advisory Committee certified this report form. Chair, Equal Employment Opportunity Advisory Committee. Name: Kelly Underwood & Petra Gomez Title: Co-Chairs, EEO-Diversity Committee

Signature: ____________________________________ Date: ___________________________________

Chief Human Resources Officer Name: Kelly Underwood Title: Director, Human Resources Signature: ____________________________________ Date: ___________________________________

Chief Executive Officer (Chancellor or President/Superintendent) Name: Dr. Kevin G. Walthers Title: Superintendent/President

Signature: ____________________________________ Date: ___________________________________

President/Chair, District Board of Trustees Date of governing board’s approval/certification: _________________ Name: Gregory A. Pensa Title: President/Chair, Board of Trustees

Signature: ____________________________________ Date: _____________________________________

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Equal Employment Opportunity Fund Multiple Method Allocation Model Certification Form, Fiscal Year 2015-16

Date Due at the Chancellor’s Office: June 1, 2016 Return to: Javier Gonzalez ([email protected])

Chancellor’s Office California Community Colleges: 1102 Q Street, Ste. 4500, Sacramento, CA 95811

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mailto:[email protected]


This form requires districts to report the various activities that they are implementing to promote Equal Employment Opportunity for each of the 9 Multiple Methods. The Chancellor’s Office will select some of the practices reported and highlight them in an “EEO and Diversity Best Practices Handbook”. When providing explanation(s) and evidence of your district’s success in implementing the Multiple Methods, please write a response suitable for publication in the best-practices handbook. Please keep narrative to no more than one page per Multiple Method.

Nine (9) Multiple Methods Pre-Hiring

1. District’s EEO Advisory Committee and EEO Plan 2. Board policies & adopted resolutions 3. Incentives for hard-to-hire areas/disciplines 4. Focused outreach and publications

Hiring

5. Procedures for addressing diversity throughout hiring steps and levels 6. Consistent and ongoing training for hiring committees

Post-Hiring

7. Professional development focused on diversity 8. Diversity incorporated into criteria for employee evaluation and tenure review 9. Grow-Your-Own programs

Does district meet Multiple Method #1 (District’s EEO Advisory Committee and EEO Plan)?

X Yes � No

Under the Multiple Method allocation model, districts must minimally have an operational District EEO Advisory Committee and an updated EEO Plan.

• In order to qualify for receipt of the EEO Fund, districts are required to submit a board-adopted EEO plan every three years to the Chancellor’s Office. (Title 5, Section 53003).

• EEO Plans are considered active for three years from the date of when the District’s Board of Trustees approved the plan.

• The districts are required to establish an EEO Advisory Committee to assist in the development and implementation of the EEO Plan. (Title 5, Section 53005).

Please provide an explanation and evidence of meeting this Multiple Method, #1.

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Allan Hancock College Board of Trustees adopted the EEO plan on May 19, 2015. The EEO plan is on the HR website along with our Diversity Statement. The EEO-Diversity Committee meets once a month and consists of five members with two co-chairs. Agenda and notes from the committee are on the AHC website. Evidence: provide EEO plan with adopted date

To receive funding for that year’s allocation amount, districts are also required to meet 5 of the

remaining 8 Multiple Methods.

Does the District meet Method #2 (Board policies and adopted resolutions)?

X Yes � No


Board Policy 3420, Equal Employment Opportunity and Staff Diversity was approved June 16, 2015 by the Board of Trustees. The policy recognizes that diversity in the academic environment fosters cultural awareness, mutual understanding and respect, harmony and creativity, while providing images for all students. The board commits the district to the active promotion of campus diversity, including recruitment and selection of qualified employees from a wide variety of backgrounds and equal employment opportunities in all aspects of employment, including assignments, promotions, and transfers. Board Policy 7120, Faculty Hiring was revised and approved March 21, 2016 by the Board of Trustees. The board recognizes that to be effective, a staff diversity/equal employment opportunity program must be fully institutionalized to the extent that all members and employees of the District have roles and responsibilities to achieve staff diversity and equal employment opportunities. Board Policy 7230, Employment and Classification provided for application and offer of employment guidance for classified staff. Evidence: provide board policies

Does the District meet Method #3 (Incentives for hard-to-hire areas/disciplines)?

X Yes � No


The relative isolation of the District within the state (a three hour drive from any major metropolitan area) has impeded the District’s ability to attract applicants for positions in

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competitive disciplines. The district provides up to $600 for travel expenses during the interview process as well as assisting the new employee in relocation/moving expenses when appropriate. This incentive has increased our application pools and has become a valuable incentive in the hiring process. Evidence: provide the reimbursement form

Does the District meet Method #4 (Focused outreach and publications)? X Yes � No


Human Resources, in conjunction with the faculty, has developed a Diversity Resource Specialist (DRS) “Toolkit”. The toolkit consists of the history of the DRS at Allan Hancock College; it defines diversity, the role of the DRS, faculty demographics, faculty board policy and the role of the EEO. This toolkit was overwhelming acknowledged by faculty and has become institutionalized in the training of the Diversity Resources Specialist (DRS). Staff attended the Registry job fairs in San Francisco and Los Angeles this year in order to recruit diverse applicants to faculty vacancies specifically. The District advertises in a variety of publications, including: CCC Registry, Higher Ed Jobs, Asians In Higher Ed, Blacks in Higher Ed, Hispanics in Higher Ed, Craigslist (SLO, LA, SB & SF), Santa Maria Times, SLO Tribune, Career Builder, Monster.com, Dice.com, Military.com, Simply Hired.com, NCAA, Coach Grader.com, AFCA.com, POST.CA.GOV., Homeland Security Jobs, Police Career Finder, Defense Daily, CPOA.org, theiacp.org, iaclea.org., Law Enforcement Jobs, California Police Chiefs, College Art, BA jobs, and Philanthrop.com. Evidence: provide the toolkit, proof of travel to job fairs, JobMonkey screen capture

Does the District meet Method #5 (Procedures for addressing diversity throughout hiring steps and levels)?

X Yes � No


Board Policy 7120- Faculty Hiring – All faculty and administrative members of the screening and interview committee must have completed staff diversity/EEO training within the last three (3) years before they can participate in the interviews. The hiring committee must demonstrated diversity in gender and ethnicity. The Diversity Resource Specialist (DRS) is

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selected by the department chair in consultation with HR from a pool of trained DRS faculty. The initial committee orientation HR along with the DRS will discuss the role of the committee and review staff diversity/equal employment opportunity principles and practices with committee members. When the position closes, the DRS and the EEO officer will review the ethnic summary to determine if the application pool has diversity. If the District determines that a particular monitored group is significantly underrepresented with respect to one or more job categories, the District shall take the following steps: review its recruitment procedures, review job announcements, advertisement, etc. At the final screening meeting, the EEO officer and the DRS will review the slate of applicants to be interviewed and may recommend additional applicants. The diversity statements submitted by the applicants are carefully studied. Interview questions, role play, written exercise, and the teaching demo are finalized and to confirm they reach a diverse audience. On the day of the interviews, the EEO officer will review best practices and principles. The district maintains the hiring calendar for faculty to promote and efficient process and to ensure large, diverse pool of qualified applicants. Board Policy 3420 – EEO –The board commits the district to the active promotion of campus diversity including recruitment and selection of qualified employees from a wide variety of backgrounds and equal employment opportunities in all aspects of employment, including, assignments, promotions, and transfers. HR shall assure that a proper job analysis is performed for every job and each job description shall provide a general statement of job duties and responsibilities. All recruitment must be conducted actively within and outside of the District. Screening, selecting, and interviewing candidates for all positions shall include thorough and fair procedures that are sensitive to issues of diversity. Each hiring committee will have gender balance and at least one voting staff member will be an ethnic minority. If the District determines that a particular monitored group is significantly underrepresented with respect to one or more job categories, the District will review its recruitment procedures and advise on recruitment efforts, job announcements and interview protocols. Evidence: provide Board Policy 7120 & 3420.

Does the District meet Method #6 (Consistent and ongoing training for hiring committees)?

X Yes � No


In all recruitments, the EEO monitor provides ongoing training for all hiring committees. This includes training at the orientation meeting, final screening meeting, and the interviews and during deliberations. Members of the screening and interview committee must have completed staff diversity/equal employment opportunity training within the last three (3) years before they can screen and participate in interviews. The EEO and Staff Diversity Committee receives training on the following: Title 5 regulations and state and federal nondiscrimination laws; the educational benefits of workforce diversity;

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the identification and elimination of bias in hiring decision; and the role of the committee in carrying out the District’s EEO Plan. HR presented an all staff Diversity Resource (DRS) and EEO Training in January 2016. The training was well received by faculty and staff and will be implemented annually. Evidence: EEO board policy 3420

Does the District meet Method #7 (Professional development focused on diversity)?

X Yes � No


The district continues to offer numerous professional development opportunities for staff and faculty throughout the year. Examples of the course offerings are: Diversity in Groups-Cross-Cultural Connected Learning Experiences; Leadership Academy; Stories from Student Veterans; Diversity for Faculty Hiring; How to Raise an Adult; Foster Youth: Supporting Educational Success; Students in Crisis: What to do, What to Say; Personal Assessment/Harvard Implicit Bias in addition to the Regional Diversity Summit that was attended by HR staff. Evidence: list all the trainings

Does the District meet Method #8 (Diversity incorporated into criteria for employee evaluation and tenure review)?

� Yes X No


Does the District meet Method #9 (Grow-Your-Own programs)? X Yes � No

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The Presidential Leadership Academy presented by the District in 2015 included workshops on diversity. This purpose of the academy is to provide growth and leadership training for employees from all constituency groups who have demonstrated leadership abilities or interest in advancement. Various speakers and presentations were conducted for the three (3) day academy. The next Leadership Academy in August 2016 will be centered on diversity. HR has provided a “Changing The Lane” professional development for faculty and staff. The training offers staff ways to assist in navigating “changing the lane” from part-time to full-time and/or promotions. This was presented this year and was well received by all staff. Training sessions have already been scheduled for the fall. The training included directions on completing a full-time application, full-time duties as a faculty member, what to include in your cover letter, the diversity statement, the interview process (the do’s and don’ts), and things to remember. Evidence: Submit PowerPoint presentations, Leadership Academy agenda

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Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Ratification of Modification No. 3 to extend the Term for the Columbia

Business Center Lease to August 31, 2016

Item

Number: 13.I.

Strategic

Goal:



BACKGROUND

The district currently occupies space (“Premises”) in the Columbia Business Center (“CBC”) under a lease agreement

which expires June 30, 2016. District staff has been engaged in on-going negotiations with the landlord to develop

terms and conditions of a new lease for the district’s occupancy of the premises with a July 1, 2016 commencement

date under the new lease. At the April 12, 2016 board meeting, the board unanimously approved Resolution No. 16-

04, authorizing the Superintendent/President to execute a new lease for the district’s occupancy of the CBC premises

with subsequent board ratification of the new lease. Despite diligent efforts of district staff and the CBC landlord,

terms and conditions for the new lease have not been fully agreed to.

In order to maintain the district’s right of use and occupancy of the premises after June 30, 2016 and to allow sufficient

time for development of mutually acceptable terms and conditions of a new lease for the premises, district staff and the

CBC landlord prepared and executed a short-term extension of the lease for the premises to and including August 31,

2016 upon the terms and conditions of the lease (“Lease Modification No. 3”). District staff expects negotiation of

terms and conditions for a new lease of the premises will be completed during the month of July, 2016. The

Superintendent/President has executed Lease Modification No. 3; the board is requested to ratify Lease Modification

No. 3.

FISCAL IMPACT

To be determined.

RECOMMENDATION

Staff recommends that the board of trustees ratify Modification No. 3 to the lease (extending the expiration date to

August 31, 2016) for the premises within Columbia Business Center.

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Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Non-Award of Contract, Concession/Restroom Building and Vineyard

Trellis Project 16-03

Item

Number: 13.J.

Strategic

Goal:



BACKGROUND

The concession/restroom building and vineyard trellis project constructs an approximately 1,000 square foot

concession/restroom building. The project will be located adjacent to the softball and baseball fields that were

developed as part of the industrial technology and physical education/athletic fields project. The project design includes

extension of underground water and sewer utility lines as well as a 320 square foot picnic area shade structure adjacent

to the vineyard. The vineyard trellis, however, is not part of the bid and will be constructed under a separate effort.

At the February 9, 2016 meeting of the board of trustees, administration received approval to solicit bids. Legal

advertisements were published in the Santa Maria Times on April 28 and May 5, 2016. Two sealed bids were received

and opened on Thursday, June 23, 2016. The results are below:

Vendor Location TOTAL

Vernon Edwards Constructors, Inc. Santa Maria $ 692,333.00

Diani Building Corporation Santa Maria $ 647,700.00

Both bids exceed available funding of $367,388 Based on the bid responses, the district will reassess the scope of the

project.

FISCAL IMPACT

There is no fiscal impact to reject bids.

RECOMMENDATION

Staff recommends that the board of trustees reject all bids for the Concession/Restroom Building and Vineyard Trellis

Project Bid #16-03.

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INFORMATION ITEM



Subject: 2016-17 State Budget Update Item Number:

14.A.

Strategic Goal:



BACKGROUND:

On June 15, 2016 Governor Brown signed the 2016-2017 California State Budget.

The information below summarizes major changes in statewide funding to the California community college system and the estimated impact on Allan Hancock College.

PROPOSED BUDGET FOR COMMUNITY COLLEGES AHC ANTICIPATED TO RECEIVE

Ongoing Funds

• Cost of Living Adjustment (COLA) 0% $ 0

• Enrollment Growth 2% (AHC anticipates zero growth) $ 0

• Base Allocation funding $75 million increase $ 605,000 estimate

• Full-Time Faculty (no augmentation ) $ 0

• Strong Workforce Initiative and CTE Pathways $248 million To be determined

One-time Funds

• Mandate Claims $105.5 million (unrestricted) $ 851,000 estimate

• Deferred maintenance and instructional equipment $184.5 million $ 1,488,200 estimate

Michael Black will attend the state budget workshop on August 2, 2016 at American River College in Sacramento.


Final Disposition:

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INFORMATION ITEM



Subject: Grant Proposals Submitted Item

Number: 14.B.

Strategic

Goal:



BACKGROUND

The office of institutional grants has submitted the following grant applications for a total of $6,011,051 in requested

funds:

1. California Community College Chancellor’s Office: Perkins Career Technical Education Act Augmentation

($7,158)

The college has submitted a proposal for augmented funding under the Perkins five-year plan for Career and

Technical Education (CTEA 1C) to modernize technology in CTE programs, integrate academics in the CTE

curriculum, and improve outcomes for special populations. Total funding requested for 2016-17 is $531,793.

There is no matching funds requirement. The project period is July 1, 2016 – June 30, 2017. (Submitted by

Holly Nolan Chavez)

2. Santa Barbara Foundation: Dougan Fund ($28,484)

The college has submitted an application to continue support for the non-credit ESL outreach and support

program that targets the Mixteco and Spanish-speaking communities. Funds will be used to pay for radio and

television advertisements, provide registration assistance, and educational materials.

No matching funds are required. The project period is July 1, 2016 – June 30, 2017. (Submitted by

S. Ramirez-Gelpi, E. Healy)

3. California Community College Chancellor’s Office: MESA Program (Mathematics, Engineering, Science

Achievement) ($50,500)

The college has submitted an application to renew its MESA grant to continue supporting the academic

success and transfer of financially and educationally disadvantaged students in math-based fields of study.

There is a 1:1 matching fund requirement, there is also a requirement that the district cover the project

coordinator’s salary and staff benefits ($165,526). The project period is July 1, 2016 – June 30, 2017.

(Submitted by C. Reed, D. Dal Bello)

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INFORMATION ITEM



Subject: First Reading: Revised Board Policy and New Administrative Procedure3050, Institutional Code of Professional Ethics

Item Number:

14.C.

Strategic Goal:

Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.


BACKGROUND

Revised Board Policy and new Administrative Procedure 3050, Institutional Code of Professional Ethics are recommended by the California Community College League’s Policy and Procedure Services and are accreditation requirements. The revised board policy and new administrative procedure have been vetted through the shared governance process. This revised board policy replaces Board Policy 1050.


Final Disposition:

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BP 3050



BP 3050 INSTITUTIONAL CODE OF PROFESSIONAL ETHICS

Ethics is often defined as “right” or “appropriate” behavior within a society or a profession. The ethical person is often described in absolute terms as one who is fair, honest, straightforward, trustworthy, and unprejudiced. The District is committed to hiring employees who demonstrate fairness, honesty, transparency, trustworthiness, and who value diversity. Employees of the Allan Hancock Joint Community College District are is committed dedicated to, and employee behavior shall be guided by, the following values, principles and idealsto the ethical values of honesty and equity. Our behavior is guided by the following principles:

SHARED VALUES

Student Success Innovation

Mutual Respect

Lifelong Learning

Diversity Academic Freedom

Shared Governance

Excellence

• Above all else, under the auspice of the mission of the college, advocate for

student success;

• Respect the dignity, worth, and uniqueness of each individual;

• Recognize that individuals achieve their full potential in the context of relationships that are based on trust and respect;

• Embrace a climate of trust and mutual support through a participatory governance process;

• Honor reason, freedom of expression, and right to dissent;

• Foster openness by encouraging and maintaining communication;

• Advocate for human dignity and assure that students and colleagues are respected as individuals;

• Refrain from disparagement, ridicule, or capricious judgment;

• keep foremost in mind at all times that the district exists to serve students;

• foster a climate of trust and mutual support through a governance process characterized by participation of the people affected; focus on objectives rather than personalities; respect for reason, freedom of expression, and right to dissent;

• foster openness by encouraging and maintaining two-way communication;

• Bbe guided by the policies and procedures established by the board of

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trustees.;

Reference: Accreditation Standard III.A.131.d



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AP 3050

Allan Hancock Joint Community College District Administrative Procedure


AP 3050 INSTITUTIONAL CODE OF PROFESSIONAL ETHICS Employee Complaints of Violations of the Institutional Code of Professional Ethics: The District strongly encourages employees who believe they have been the victim of a violation of professional ethics to file a complaint via the Employee Complaint Form. The District also strongly encourages the filing of such complaints within 30 days of the alleged incident. While all complaints are taken seriously and will be investigated promptly, delay in filing impedes the District’s ability to investigate and remediate. The Director, Human Resources is the "responsible District officer" charged with receiving complaints of violations of this policy and coordinating the investigation. The actual investigation of complaints may be assigned to other staff or to outside persons or organizations under contract with the District. Violations of this policy that are substantiated via the procedures outlined above shall be handled in accordance with all relevant statutes, regulations, personnel policies and procedures, including the provisions of any applicable collective bargaining agreement.

Student Complaints of Violations of the Institutional Code of Professional Ethics: Student complaints regarding violation(s) of this policy by employees of the District shall be addressed in accordance with Board Policy and Procedure 5530, Student Rights and Grievances.

Approved:

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INFORMATION ITEM



Subject: First Reading: New Administrative Procedure 3410, Nondiscrimination Item Number:

14.D.

Strategic Goal:

Goal IR4: To provide a safe, attractive, and accessible physical environment that enhances the ability to teach, learn, and work.


BACKGROUND

New Administrative Procedure 3410, Nondiscrimination, is legally required. The new administrative procedure has been recommended by the California Community College League’s Policy and Procedure Services and is an accreditation requirement. The new administrative procedure has been vetted through the shared governance process.


Final Disposition:

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AP 3410



AP 3410 NONDISCRIMINATION

Education Programs The District shall provide access to its services, classes, and programs without regard to, national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

All courses, including noncredit classes, shall be conducted without regard to the gender of the student enrolled in the classes. As defined in the Penal Code, “gender” means sex, and includes a person’s gender identity and gender expression. “Gender expression” mean’s a person’s gender-related appearance and behavior whether or not stereotypically associated with the person’s assigned sex at birth.

The District shall not prohibit any student from enrolling in any class or course on the basis of gender.

Academic staff, including but not limited to counselors, instructors and administrators shall not offer program guidance to students which differs on the basis of gender.

Insofar as practicable, the District shall offer opportunities for participation in athletics equally to male and female students.

Nondiscrimination References for Education Programs: Education Code Sections 66250 et seq., 200 et seq., and 72010 et seq.; Penal Code Sections 422.55 et seq.; Title 5 Sections 59300 et seq.; WASC/ACCJC Accreditation Eligibility Requirement 20

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Employment The District shall provide equal employment opportunities to all applicants and employees regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. All employment decisions, including but not limited to hiring, retention, assignment, transfer, evaluation, dismissal, compensation, and advancement for all position classifications shall be based on job-related criteria as well as be responsive to the District’s needs. The District shall from time to time as necessary provide professional and staff development activities and training to promote understanding of diversity. Nondiscrimination References for Employment:

Education Code Sections 87100 et seq.; Title 5 Sections 53000 et seq.; Government Code Sections 11135 et seq. and 12940 et seq.

Approved:

97



INFORMATION ITEM



Subject: First Reading: New Administrative Procedure 4103, Work Experience Item

Number: 14.E.

Strategic

Goal: Goal 12: Employee Integration Enclosures: Page 1 of 3

BACKGROUND

New administrative procedure 4103 is attached. Administrative procedure 4103 is a new legally required procedure

that incorporates Title 5 requirements for cooperative work experience. The administrative procedure has been

approved by Academic Senate and vetted through the share governance process.

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AP 4103


Chapter 4 – Academic Affairs

AP 4103 WORK EXPERIENCE Academic Affairs shall ensure that the District maintains a current plan approved by the State Chancellor’s Office for the administration and operation of its cooperative work experience (CWE) program. This plan will include:

The systematic design of a program whereby students gain realistic learning experiences through work;

A specific description of the respective responsibilities of the college, the student, the employer, and other cooperating agencies;

Guidance services;

A sufficient number of qualified academic personnel to direct the program;

Processes that assure that students’ on-the-job learning experiences are documented with written measurable learning objectives, that students are required to meet certain criteria and are evaluated, and that the basis for awarding grades and credit is described;

Sufficient clerical and instructional services To enroll in a work experience class a student must:

have completed at least one semester in college

attend an orientation, either face to face or online

have a valid email address

turn in fully completed forms identified in the Student Handbook and handed out at the orientation and ensure CWE instructor/advisor and worksite supervisor complete required forms

comply with college procedures for earning credit for the class. Units Earned:

The maximum number of work experience units that may be earned is 16 semester units as specified by Title 5 Section 55253.

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Grading

Supervising faculty must maintain records that show consultation with the employer and the student, evaluation of the student’s achievement, and the final grade. Final grades will be determined by the work experience instructor who may consult with the employer.

Allan Hancock College will maintain records of the developed standard written agreements. The agreements are as follows:

Student Data Form: Documents student and employer contact information, CWE course and unit enrollment, job title, and number of hours the student expects to work each week.

Jobsite Agreement: Outlines the employer/supervisor responsibilities and an agreement to support the student in achieving the identified learning objectives. The form is signed and dated by the student, employer/supervisor and CWE staff or faculty.

Learning Objectives Form: The student’s learning objectives are documented on this form. The form is signed and dated by student, the employer/supervisor, and CWE staff or faculty.

Performance Evaluation: Mid-term and final evaluations are completed and documented on this form. The form is signed and dated by the employer/supervisor, CWE staff or faculty and student.

Timesheets: The employer/supervisor verifies the number of work hours completed by the student in order to validate the number of CWE units earned.

Student self and jobsite/employer evaluation: At the conclusion of the semester, the student evaluates their own job performance and the employer/jobsite.

Advisory Summary Sheet: Employer and student consultations, evaluation of the student’s achievement, and the final grade is recorded on the advisor summary sheet and maintained in the student file.

If a student is a minor, the district will maintain a copy of the student’s work permit in the student’s file.

These records are maintained in the Cooperative Work Experience/Internship program offices for a period of seven years and digitally attached to the student records. References: Title 5, Section 55250 et seq. Approved:

(This is a new Administrative Procedure)

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INFORMATION ITEM



Subject: First Reading: New Board Policy and Administrative Procedure 7110,Delegation of Authority for Human Resources

Item Number:

14.F.

Strategic Goal:



BACKGROUND

The new Board Policy 7110, Delegation of Authority for Human Resources, is legally required. The new board policy and administrative procedure are recommended by the California Community College League’s Policy and Procedure Services and are accreditation requirements. The new board policy and administrative procedure have been vetted through the shared governance process.

RECOMMENDATION A recommendation to review the new Board Policy and Administrative Procedure, 7110, Delegation of Authority for Human Resources.


Final Disposition:

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BP 7110


Chapter 7 – Human Resources

BP 7110 DELEGATION OF AUTHORITY FOR HUMAN RESOURCES The Board of Trustees delegates authority to the Superintendent-President to authorize employment, fix job responsibilities, and perform other personnel actions provided that all federal and state laws and regulations and board policies and administrative procedures have been followed. Reference: Education Code Section 70902(d)

Adopted:

(This is a new policy)

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AP 7110



AP 7110 DELEGATION OF AUTHORITY FOR HUMAN RESOURCES The Chief Human Resources Officer is delegated responsibility from the Superintendent/President to recommend employment, develop job responsibilities, and perform other personnel actions provided that all federal and state law and regulations, Board policies, and administrative procedures are followed. Reference: Education Code Section 70902(d);

WASC/ACCJC Accreditation Standard III.A.11

Approved:

(This is a new procedure)

103

INFORMATION ITEM



Subject: First Reading: Revised Board Policy and Administrative Procedure 7217,Reduced Certificated Workload Contract

Item Number:

14.G.

Strategic Goal:


BACKGROUND

The revised Board Policy and Administrative Procedure 7217, Reduced Certificated Workload Contract have been recommended by the California Community College League’s Policy and Procedure Services and have been vetted through the shared governance process. This revised board policy replaces Board Policy 4920 and the revised pdministrative procedure replaces Administrative Procedure 4920.01.

RECOMMENDATION

A recommendation to review the revised Board Policy and Administrative Procedure 7217, Reduced Certificated Workload Contract.


Final Disposition:

104

BP 7217



BP 7217 REDUCED CERTIFICATED WORKLOAD CONTRACT The Allan Hancock Joint Community College District recognizes that it may be of mutual benefit for the Ddistrict and certificated employees to allow a certificated employee to reduce his/her workload from full-time to part-time duties. The Superintendent/President will review each request in terms of educational program, economics, and the overall effect on the Ddistrict. "Reduced Load" requests which are determined to be in the best interests of the Ddistrict will be forwarded to the Allan Hancock College Board of Trustees for action. References: California Education Code Sections 22724, 87603, 87483, and 89516

Government Code 53201



105

AP 7217



AP 7217 REDUCED CERTIFICATED WORKLOAD CONTRACT The Superintendent/President has the responsibility to review all certificated employee requests for a reduction in workload from full time to part time. To facilitate this review the following procedure shall be followed:

A. Certificated Employees – General

1. The request for a "reduced workload" assignment must be initiated in writing by the employee. The written request must be submitted to the appropriate cabinet level administrator no later than February 1st as early in the spring semester of the preceding year as possible. This date may be extended if the Superintendent/President determines that the academic scheduling process is not adversely affected. The workload request shall include:

a. Reason for the requested workload reduction. b. The percentage (FTE) of reduction requested. c. Length of time for which reduced status is to be considered (leaves are

considered on a year-to-year basis). d. State if the request is to be considered under the provisions of Education

Code Section 87483 (such requests are subject to section B of this procedure).

2. Upon receipt of a written request, the cabinet level administrator may meet with

the appropriate employee supervisor or department head to assess the impact of the request upon the district. The request and an administrative recommendation shall be forwarded to the Superintendent/President. The Superintendent/President will assess the request's impact upon the entire Ddistrict. The Superintendent/President is not obligated to grant the request if it is not in the interest of the Ddistrict. The Superintendent/President will submit the application and a recommendation to the Board of Trustees for action. Compensation for approved requests will be prorated for salary and benefits except for those approved by STRS for participation under Education Code Section 37483 (see section B).

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3. All requests under this section that are approved by the Board of Trustees will receive prorated (FTE) salary, employee benefits and STRS contributions, and credits that are consistent with the part-time (FTE) assignment.

B. Certificated Employees - Education. Code. Section 87483 (Willie Brown Act)

1. All certificated employees requesting a reduced workload under the provisions

of California Education Code Section 87483 must meet the following criteria: a. The employee must have reached the age of 55 prior to reduction in

workload. b. The employee must have been employed full time in a position requiring

certification for at least ten years of which the immediate preceding five years were full-time employment.

c. Sabbatical or other approved leaves do not count as a break in service but shall not be used in computing the five years full service requirement.

d. The minimum part-time employment shall be the equivalent of one-half of the number of days of service or 50% of workload required by the employee's contract of employment during his final year of service in a full-time position.

2. Employees granted a reduced workload contract under Education. Code.

Section 87483: a. The employee must comply with request conditions in A.1. above. b. The employee will be required to contribute to State Teachers'

Retirement in the amount equal to the contribution required for the full-time contract.

c. The employee shall be paid a salary which is the pro rata share of the salary he would be earning had he not been approved for reduced workload employment.

d. The employee shall receive health benefits in the same manner as a full-time employee. Health benefits for the purpose of this procedure are defined as medical/dental insurance and the allotment for annual physical examination.

e. The period of part time which can qualify for full-time retirement benefits shall not exceed five ten years, and shall not extend beyond the end of the school year during which the employee reaches his 65th 70th birthday.

f. Other Ddistrict employee benefits not included in e) may be purchased by the employee through a payroll deduction system.

g. Conditions of this section will be implemented only upon approval by both the Board of Trustees and the State Teachers' Retirement System.

References: Education Code Sections 22724, 87603, 87483, and 89516

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Approved: 3/86 Revised:

(Replaces Administrative Procedure 4920.01)

108

INFORMATION ITEM



Subject: Employee Retirements and Resignations

Item Number: 14.H.


BACKGROUND: The superintendent/president has accepted the following: Resignation Nicole Azevedo, assistant athletic trainer, kinesiology, recreation & athletics, effective July 29, 2016. Ms. Azevedo’s last working day in this position was May 29, 2016 per her 10 - month assignment. Ms. Azevedo has been employed with the district since October 21, 2013.


Final Disposition:

109



INFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, Academic

Affairs

Item

Number: 14.I.

Strategic

Goal:



BACKGROUND

The Associate Superintendent/Vice President of Academic Affairs will report on the items listed below in regards to

academic affairs:

Adventures in Mathematics, Engineering and Computer Science (Goal SLS2: To support student access,

achievement, and success.) The HSI-STEM Grant, in partnership with Community Education, hosted Adventures in Mathematics, Engineering, and Computer Science from June 13 through June 24, 2016. This is a two-week program

for middle school students. Twenty students participated in hands-on math activities, programmed computer games,

and designed, built and raced solar cars. Mary Alice Majoue has led this popular program for the past five years.

Summer Science Institute (Goal SLS2: To support student access, achievement, and success.) The HSI-STEM Grant

is hosting the fourth annual Summer Science Institute from June 13 through July 21, 2016. Over a dozen local high

school students are preparing science fair projects for the upcoming academic year.

STEM Week of Discovery (Goal SLS2: To support student access, achievement, and success.) The HSI-STEM Grant

is hosting the third annual Week of Discovery (WOD) from August 15 through 18, 2016. Approximately 35 incoming freshman are expected to participate in this four-day introduction to Allan Hancock College and STEM.

Students will tour labs, listen to presentations by STEM instructional faculty and STEM counselors, participate in

hands-on STEM activities, and visit local industry.

110


Nohemy Ornelas Final Disposition:

INFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, Student

Services

Item

Number: 14.J.

Strategic

Goal:



BACKGROUND

The Associate Superintendent/Vice President of Student Services will report on the items listed below in regards to

student support services and special programs, and/or other matters affecting student success:

California Assessment Initiative (CAI) (Goal SLS2: To support student access, achievement, and success.) The CAI

working group was formed in April 2016 under the auspices of the 3SP/Student Equity Committee. The team was

composed of instructional faculty, deans, and the assessment coordinator. Also involved are staff and administrators

from Student Services, Academic Affairs, Counseling, Information Technology Services, and Institutional

Effectiveness. The team is developing a timeline for implementation of Common Assessment which will be adopted

in fall 2017 and implemented in spring 2018. The district applied for a $15,000 startup grant, which will be used for

faculty stipends and information technology support. On June 28, a CAI Steering Committee was held to offer further

professional development opportunities as well as identify lead faculty in English, ESL, math and Counseling. The

Multiple Measures initiative will also be examined and a recommendation has been made to use high school GPA as

an indicator for placement. Currently, coordination efforts are underway to visit Diablo Valley College, which is a

pilot school as well as an Accuplacer user. Competency mapping for math, English, and ESL will be completed by

the end of the summer.

Financial Aid Update (Goal SLS2: To support student access, achievement, and success.) Our newly hired financial

aid technician for the Lompoc Valley Center completed a week of intensive training from the National Association of

Student Financial Aid Administrators (NASFAA) during the week of June 6 to June 10 in Portland. She has also been

trained on state aid programs, scholarships, and district processes. As of July 5, she will be working full time at the

Lompoc Valley Center to assist students with financial aid.

Hancock Hello (Goal SLS7: Ensure students are connected.) This is a new event created from the fall 2015 Planning

Retreat for new students. The purpose of the event is to get the students acclimated to our campus. “Hancock Hello”

will be held on Tuesday, August 16 from 4:00 p.m. - 7:00 p.m. outside the Student Center. Postcards are being

mailed out to all first-time students. Parents are welcome to attend. There will be booths with representatives from

AHC programs, Student Services, campus clubs, student ambassadors, ASBG, and community organizations. Mini

workshops and campus tours will be offered in English and Spanish.

111

INFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, Finance and Administration

Item Number:

14.K.

Strategic Goal:



BACKGROUND The Associate Superintendent/Vice President, Finance and Administration will report on the items listed below in regards to administrative services. Departmental Reorganization (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) The proposed reorganization of Business Services and Auxiliary Accounting Services will be presented to the Board of Trustees at the August board meeting. The proposal is currently under review by CSEA and will be vetted by the President’s Cabinet in the next few weeks. PCPA Foundation Transition (Goal IR2: To develop district financial resources adequate to support quality programs and services.) Transition of the PCPA Foundation employees to PCPA has been moved out to September 1, 2016 pending agreement by the district and the PCPA Foundation Board on the revised operating agreement and memorandum of understanding. Audit for FY 2015-2016 (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) Vavrinek Trine Day & Co., the auditors, will return July 19 through July 22, 2016. Their focus will be Student Financial Aid and Student Services, specifically Admissions and Records. Year-end Close and FY 2016-2017 Budget (Goal IR2: To develop district financial resources adequate to support quality programs and services.) Business Services and Auxiliary Accounting Services are in the midst of year-end close. The team has done a great job of planning and organizing to close the books in an effective and timely manner. The focus of Administrative Services in the weeks to come is year-end close and finalizing a balanced budget for FY 2016-2017. Bookstore (Goal IR2: To develop district financial resources adequate to support quality programs and services.) As part of year-end close, the wind-down of the AHC Bookstore business will be completed and remaining assets moved to the general fund. This accounting change provides for district management of the outsourcing agreement with Follett and is in line with auditor recommendations and the California Community College Budget and Accounting Manual guidelines.


Final Disposition:

112

INFORMATION ITEM



Subject: Monthly Report, Vice President, Institutional Effectiveness Item Number:

14.L.

Strategic Goal:



BACKGROUND 2015 Fact Book Completion (Goal IE1: To identify the institutional capacity to fulfill the college mission.) The office of Institutional Effectiveness has updated the annual Fact Book, which includes chapters covering enrollment data, district profiles, retention and success rates, categorical programs data, and staff data. The 206 page PDF document is posted online (http://www.hancockcollege.edu/institutional_research_planning/fact_book/factbook-2015.php) along with a limited number of hard copies. This is the last year this version of the Fact Book will be produced in PDF form. Going forward, data will be available primarily through Tableau visualizations with a short summary document in PDF format. Quality Focus Essay Implementation (Goal IE1: To identify the institutional capacity to fulfill the college mission.) The office of Institutional Effectiveness is beginning to implement initial steps delineated in the Accreditation Quality Focus Essay to improve the connection between program review and resource allocation. The first major project includes developing a comprehensive data base of all facilities, equipment, and staffing needs identified during the last six-year cycle of program review along with a timeline and funding status. For those areas that received funding based on program review submission, departments will provide an assessment of the impact on programmatic improvement as a result of funding allocation. This work will address Accreditation Standard IB.9:

“The institution engages in continuous, broad based, systematic evaluation and planning. The institutional integrates program review, planning, and resource allocation into a comprehensive process that leads to accomplishment of its mission and improvement of institutional effectiveness and academic quality. Institutional planning addresses short- and long- range needs for educational programs and services and for human, physical, technology, and financial resources.”

Administrator Initiating Item: Paul M. Murphy

Final Disposition:

113

http://www.hancockcollege.edu/institutional_research_planning/fact_book/factbook-2015.php

http://www.hancockcollege.edu/institutional_research_planning/fact_book/factbook-2015.php


Felix Hernandez Jr. Final Disposition:

INFORMATION ITEM



Subject: Monthly Report, Vice President, Operations Item

Number: 14.M.

Strategic

Goal:



BACKGROUND

Human Resource’s Record Breaking Recruitment Request (Goal IR1: To recruit and retain quality employees.)

On the last day of the 2015-2016 fiscal year, Coordinator of Recruitment Services Liz Phillips received the district’s

99th request for recruitment for the year. The most recruitment the district has ever processed in a year is 65. Ms.

Phillips has done an excellent job of advancing the district’s mission through the recruitment of highly qualified and

passionate employees. While Liz has coordinated the effort, the process of recruitment involves the entire HR staff:

Sharan Kelly, Holly Barrett, Pam Blanchard, Terilyn Hall, and Stefanie Aye.

Lompoc Valley Center-One Stop Student Success Center (Goal IR4: To provide a safe, attractive, and accessible

physical environment that enhances the ability to teach, learn, and work.) Efforts are under way to relocate all student

service programs on the first floor of building 1. Student Services are currently located in two separate buildings.

Worktables and computers will be available for students on the first floor of building 1. Administration is relocating

from building 1 to building 2. The relocation is anticipated to be completed before commencement of the fall 2016

semester.

Lompoc Valley Center-Public Safety Training Complex, Strategic Operational Plan 2016 Implementation

Effort (Goal IR4: To provide a safe, attractive, and accessible physical environment that enhances the ability to

teach, learn, and work.)

Implementation Coordination Meetings: Monthly coordination meetings are anticipated to commence in July 2016 to

coordinate implementing the Public Safety Training Center, Strategic Operational Plan. Current implementation team

members consist of the Associate Superintendent/Vice President of Academic Affairs George Railey, Vice President

of Operations Felix Hernandez, Interim Director of Public Affairs and Publications Andrew Masuda, Dean of the

Extended Campus Rick Rants, Director of Law Enforcement Training Deb Annabali, Interim Director of Fire, Safety,

and EMS program Douglas Dickson, Coordinator of the Extended Campus Amy Romberger, Environmental Health

and Safety Program Instructor Chair Kristy Treur, Interim Administrative Secretary V Aimee Evans, and

Administrative Secretary II Denise Baldwin.

Exploring Opportunities: The district has been in communication with officials from the Chinese Shanghai Fire

Department. Discussions focused on Allan Hancock College providing hazmat training for the Shanghai Fire

Department delegates.

114

Scheduled Maintenance Construction (Goal IR4: To provide a safe, attractive, and accessible physical environment

that enhances the ability to teach, learn, and work.)

Informal Projects’ in Progress: Building N, Gym Floor Refinishing project and Forum Lighting and AV

Upgrade project.

Informal Projects’ Bidding: Building M, 400 Roof Replacement project and Pedestrian Vehicular and

Wayfinding Signage project.

Informal Projects’ Pending Bidding: Boiler Replacement project at the Lompoc Valley Center Buildings 1,

2, and 3 and Building N Pool Pump Replacement project.

115


Felix Hernandez Jr. Final Disposition:

INFORMATION ITEM



Subject: A Status Report on Bond Measure I Projects Item

Number: 14.N.

Strategic

Goal:



STATUS

Project Phase Key

C: Construction

WD: Working Drawings

Project Name

& Phase

BMI

Funding

Other

Funding Encumbered Expended Balance

Project

Percentage

Complete

Projected

Occupancy or

Completion

One Stop Student

Services Center (C) 20,560,907

16,558,250 177,666 37,812,224 -870,733 100% Oct-Dec 2013

State

Public Safety

Complex (C) 37,930,509

5,000 368,841 38,028,545 -461,877 98% Oct 2013

Priv. Donation

Childcare Center

Addition (C) 8,432,953

150,000 0 8,521,474 61,479 100% Jan 2013

Orfalea Grant

Fine Arts Complex

(WD) 4,441,759 0 0 2,645,364 260,959

100%

Fall 2013

Theatre Arts

Complex (WD) 362,247 0 0 305,049 57,198 100% Fall 2013

Industrial

Technology/Physical

Education and

Athletic Fields (C)

25,053,520

250,000

36,564 24,977,762 539,194

Fields 100%

Bldg. 100%

Restroom

0%

Spring 2014 City of SM

250,000

Cap. Restricted

Total Capital Projects $113,995,145 $583,071 $112,290,418 ($413,780)

Scheduled Maintenance Projects

Building D, Repairs

and Upgrades (C) 5,712,032 437,238 0 6,147,787 1,483

100%

January 2014

Lompoc Valley

Center, Repairs and

Upgrades (WD)

129,922 0 0 126,640 3,282 100% Summer 2015

Total Scheduled Maintenance $6,279,192 $ 0 $6,274,427 $4,765

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Project Name

& Phase

BMI

Funding Other Funding Encumbered Expended Balance

Project

Percentage

Complete

Projected

Occupancy or

Completion

Technology Projects

Technology and

Instructional

Equipment

Modernization

11,066,046 0 61,221 10,033,778 971,047

91%

Summer 2017

Total Information Technology $11,066,046 $61,221 $10,033,778 $971,047

117

INFORMATION ITEM



Subject: A Monthly Report on the Year-to-Date Financial Data for Various Funds Item Number:

14.O.

Strategic Goal:



BACKGROUND Attached are copies of financial statements for the following funds:

General Fund Unrestricted - Monthly Budget Report General Fund - Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Bookstore Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Other Post-Employment Benefits (OPEB) Trust Summary Student Financial Aid Trust Fund Scholarship and Loan Trust Fund Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund AHC Viticulture & Enology Foundation Agency Fund

The statements reflect year-to-date financial data and the resulting impact on fund balances.


Final Disposition:

118

JULY 2016 Sun Mon Tue Wed Thu Fri Sat

1 PCPA’s

Shrek The Musical

thru July 31 Solvang Festival

Theater

2

3 4

Independence

Day Holiday

College Closed

5 6 7 8 9

10 11 12 6:00 p.m.

Board of Trustees Meeting

13 14

15 16

17 18 19 20

Classes End

Six Week

21

PCPA’s

Sense and Sensibility

thru July 30

Solvang Festival

Theater

Final Exams

Six Week

22 23

24 25 26 27 28 29 30

31


134

AUGUST 2016 Sun Mon Tue Wed Thu Fri Sat

1 2 3 Classes End Eight Week

4 Final Exams Eight Week

5 6

7 8 9 10 11 PCPA’s

In the Heights thru August 20 Marian Theatre

12 13

14 15 16 17 18 Professional

Development Day

19 All Staff Day

20

21 22 Fall Classes

Begin

23 24 25 26 PCPA’s

In the Heights thru September 11 Solvang Festival

Theater

27 3:00 p.m.

Men’s Football vs. Reedley College

5:00 p.m. Joe White

Memorial Dinner

& Auction

28 29 30 4:00 p.m.

Men’s Soccer vs. Pasadena City

College

4:30 p.m. Board

Retreat

31


135