ALL STUDENT SERVICES RETREATMay 3, 2013

 1) Introductory Remarks (Penny)2) Student Success Task Force Recommendations (Penny)

8 focus areas 3) Implementation Timelines (Penny)4) Funding Formula (Penny)

Scorecard5) Enrollment Priorities - (Rita)6) Instructional Initiatives - (Dan/Ken)7) Breakout Groups8) Lunch9) Brainstorming Discussion

Student Success Task Force8 Focus Areas

1. Increase college and career readiness2. Strengthen support for entering students3. Incentivize successful student behaviors4. Align course offerings to meet student needs5. Improve education of basic skills students6. Revitalize and re-envision professional

development7. Enable efficient statewide leadership and

increase coordination among colleges8. Align resources with student success

recommendations

Planning & Implementation Timeline

Fiscal Year 2012-2013

Fiscal Year 2013-2014

Fiscal Year

2014-2015

Fiscal Year

2015-2016

System-level Planning Year:• Implementation

workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions

• New program planning & budget process developed

• SB 1456 effective January 1, 2013

District/College-Level Planning Year:• Develop program

plans• Implement MIS

changes & ensure accurate & complete data reporting

• Allocations remain consistent as prior year, new formula not applied

• Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services

District/College-Level Implementation Year 1:• Program plans &

budgets submitted• Continue to ensure

accurate & complete data reporting

• Allocations remain consistent as prior year, new formula not applied

• Legislative implementation report due July 1, 2014 (biannually thereafter)

Implementation Year 3:• FY 15-16

allocations based on 14-15 year-end data reported

• Legislative report due July 1, 2016

Fiscal Year

2016-2017

Implementation Year 2:• FY 15-16

allocations based on 14-15 year-end data reported

• Application of funding formula beginning this year

Unduplicated Credit Student Headcount(academic years = summer, fall, winter, spring)

Base FundingFloor $35K or 10%(if total state appropriation increases, whichever is greater)

40%

• Initial Orientation 10%

• Initial Assessment 10%

• Abbreviated SEP 10%• Counseling/Advising

15%• Comprehensive SEP

35%• At Risk Follow-Up Svc

15%• Follow-Up Svc 5% [B

through E]

60%

TBD

College’s Potential Population of Students to Receive Services

Students Served at the College College Match

Proposed SB 1456 Student Success &Support Program Credit Funding Formula

Registration PrioritiesBackground

Student Success Act of 2012 Provide students access to courses they need to

finish their academic goal and move forward in their careers or advanced educational degrees

Identify students who meet certain criteria and allow them priority or early registration privileges to meet their goal at Mission

The WVMCCD District has determined that priority and early registration is one of the first mandates that will be addressed

Registration PrioritiesImplementation Date – mandated and

implemented for registration activity for Fall 2014

April 1, 2014

Complete programming, testing and move to the LIVE Datatel Colleague environment for assignment of registration dates for the Summer/Fall 2014 academic terms.

Registration PrioritiesAcademic & Progress Statuses

Past Practice Statuses determined and notification letter was sent

Suggested students meet with counselor but not always done

Dismissed students were allowed to continue with registration; sometimes receive priority or early status dates

Registration PrioritiesAcademic & Progress Statuses

Enforce Policy and Practice effective end of Spring 2013 Statuses determined and notification email sent

Appeal Process available Hold placed for future registrations unless appeal

granted Loss of registration priority for future registration

until/unless student improves or appeal granted

Registration PrioritiesWhat gives a student priority or early registration

consideration or eligibility?

Complete orientation or received a waiver or exemption from completing orientation, AND

Assessment testing or exemption, ANDDoes not exceed 100 units (does NOT include Basic Skills

or ESL coursework) unless the college has pre-approved certain high-unit programs or granted appeal exception, AND

Meets Academic and Progress Standards AND Identified in either a state-mandated or college-

designated group

Registration PrioritiesState-Mandated Groups

Veterans, Active Military, Foster Youth How best to identify?

Subject to verification of status? Where is that data stored in Datatel Colleague?

DSPS & EOPS Identified by their receipt of services from these

departments

Registration PrioritiesThose that DO NOT meet the Student Success Act

rules for early registration dates & times, no matter their state- or college-designated grouping:

First sorted by their normal designated groupings Sorted high to low by units

Continuing Students sorted high to low by unitsNew StudentsProbation or Warning Status StudentsConcurrent (High School) Students