all division request queue report€¦ · prj-0477 distribute annual appt letters to employees thru...

All Division Request Queue Report

Run by Mary Beth DillonOn 11/07/2011

Division

Department

Sequencenumber

Priority Name

Requestor/Contact Name Statement of Need

TimingRequirement

SuggestedCompletionDate

Academic Affairs (Admin)

Academic PersonnelPROJECT-0114

Process to load job datato Banner for returningGAs

Creating job data for returning GAs currently involvesmanual data entry. We'd like a Banner process to dothis instead to help make the process more efficientand less labor intensive.

REQ-0093 Implement DiacriticalMarks

COXJL This request is for Miami University to undertake aproject to review and update its computer systems tocorrectly employ and handle diacritical marks. It isimportant for several reasons: - To demonstrateMiami's dedication to diversity and respect for people ofall backgrounds - To accurately display, report, andstore name and address information internally as wellas externally (i.e. IRS, banks, state) - To enablecampus departments that correspond with employees,alumni, or potential students to use correct spelling ofname and/or address. - To create university widestandards that will apply to the usage of diacriticalmarks. - Systems across campus treat diacritical marksin different manners, for example letters next todiacritical marks are dropped from names and addressinformation. - To give users the ability to identifyexisting records that may have diacritical marks.

/51 Generated by PowerSteering Software for muohio.


Academic PersonnelREQ-0118 Automate the procedures

for adjunct facultyCOXJL Automate the procedures for reappointments or

extending appointments of adjunct faculty - thecategory is non-paid adjuncts faculty. Adjunct facultyappointments are renewed annually. From a reportgenerated from Banner into Excel of current adjunctfaculty, the information is merged onto a memotemplate by department. The memo is sent by email todepartment chairs who are asked to review theirrespective lists of adjunct faculty, acknowledge thosewho should be reappointed for another year and thosewho no longer affiliated with the department so that wecan either extend or end their adjunct position.Corrections are made to the Excel file which is used togenerate a reappointment letter. We want a systemthrough which the department chairs see a list which ispublished annually, indicate who should be reappointedor terminated, create a reappointment document,update NBAJOBS and PEAEMPL as Termination/Endof Appointment, or create new effective dates withActive status and new effective dates with Terminatedstatus on NBAJOBS for those being reappointed.

Prj-0467 Automate the New HireProcess for AcademicPersonnel

COXJL Desire the automation of new hires for AcademicPersonnel, making use of PeopleAdmin data, WF,EPAFs and electronic PDS forms.

Prj-0476 Modify tzprsga re outputand add audit mode

COXJL Job sub process tzprsga is run using NOPRINT. We'dlike this changed so it can be run to DATABASE andwe can grab the output from Banner. Also, the processdoes not have an audit mode parameter - we'd like anaudit mode parameter added so we can review theupdate before it is done. Note this is technically...

Note: this should be re-written in Perl since we'rerevising it anyway.



Academic PersonnelPrj-0477 Distribute annual appt

letters to employees thruESS

COXJL Every year, employees are sent appointment lettersletting them know their contract has been renewed forthe coming year, their rate of pay, etc. Historically,these have been done on paper and via a Word merge.We and HR are interested in new functionality thatwould have these letters appear to the employeethrough ESS.

AdmissionREQ-0073 Mobile Website for

AdmissionProspective students and families need a way toaccess general admission info from mobile devices.

Req-0421 SDE field for SABSUPL Pam Neese Want two SDE fields added, one for update user nameand update data for SABSUPL_INST_DATA1 - 20.

Completionfor Fall 12processing.

01/31/2012

Req-0423 Move Out'n About to a ITserver

Pam Neese Admission has a Outlook add-on called Out'n Aboutinstalled on a desktop physically located in theAdmission office. The desktop is acting as a server forthe add-on. We would like the software moved to aserver in Hoyt. Admission needs to maintainadministration rights to the software in order to setupnew users etc..

07/01/2011

Req-0445 Workflow for I20 process Pam Neese Create workflows for the two scenarios below for bothfirst year international and transfer internationalstudents:

1) Students are overseas – as soon as the record is AAin RP/Banner, the information should be pushed to theOffice of International Education to begin the I-20processing stage.

2) Students are in the U.S. enrolled in a domestic highschool and/or college – when student receives theadmission offer we do not begin the I-20 process untilafter the student (a) confirms enrollment, and (b)completes the transfer-in form with the Office ofInternational Education.

10/01/2011



AdmissionPrj-0383 Fine Arts decision

workflowPam Neese Applicants apply as a fine arts major. Most applicants

submit a portfolio (architecture, interior design, art, arteducation, & graphic design) or schedule an audition(music, music education, music performance andtheatre). The Fine Art Department either accepts ordenies the applicant to the department based on theaudition or portfolio. The department notifiesAdmission of this decision by submitting a paper formof the applicant’s acceptance or denial to theirdepartment. Admission receives the form and codesthe decision in Banner and indexes the paper form inXtender. The code is used to generate the correctdecision letter for the applicant regarding their status asa fine art student.

Can bepushed toFY12Q2 ifneeded

10/01/2011

Req-0489 Best test for Englishproficiency

Pam Neese Best total for conversion for TOEFL CB/PB, TOEFL IB,and IELTS.

10/15/2011

Req-0500 Fall 2012 ADM changes -Part II

Pam Neese We would like to move three jobs from PRJ-0429 to anew project:1) Non-degree export2) EFC and MAI FASFA data3) Decision Code export

12/01/2011

Prj-0469 SABSUPL decision typeimport

Pam Neese A way to import decision type data intoSABSUPL_inst_data1 and SABSUPL_inst_data2.

Completebeforedecisionentry beginsfor FAll 12(11/15/11)

10/03/2011

Prj-0474 Major change script POLETTJA Admission needs a way to change/update multipleapplicant major records at once.

12/01/2011

Hamilton CampusReq-0549 Axiom implementation for

RegionalsArchie Nelson Regionals (Hamilton, Middletown) use CollegeNET for

online apps. Applicant data is entered manually intoBanner. Since the volume of applicants is steadilyrising, Regionals would like to implement the Axiominterface (as used by Oxford Admission and GraduateSchool ) to automate applicant data loads to Banner.

05/31/2012

Institutional Research



Institutional ResearchREQ-0047 Create validation tables

for Student LongitudinalData

SCHAEFDM Since data admin is planning to get rid of TREEinstance, it is important to move the legacy studentlongitudinal data(legacy_table1 & legacy_table2) toLEGC instance. It is also necessary to create validationtables for some of the columns in these tables. So thatit will be helpful for others to read the data in future.

REQ-0094 Identify STEM Majors forIPEDS reporting

KRALLMDA The Office of Institutional Research is being askedmore and more to provide information for students inmajors related to Science, Technical, Engineering,Math and Medical (STEM & STEM2). Currently, theSTEM majors aren't identifiable in Banner.

The Office of Institutional Research is requesting achange to Banner which will enable the identification ofSTEM majors.

Prj-0464 OBOR HEI Updates toCN and SN File

DeniseKrallman

Courses need to be identified where the academiccredit has a value of 'N' for all students. Also, asnapshot of the data needs to be captured at thecensus date.

Prj-0498 Enrollment and Censusprogram - Misc. changes

DeniseKrallman

Changes are needed to bring the enrollment snapshotand student enrollment data programs up-to-dateexcluding non-credit students, adding an attribute flagfor AEC, update full/part time logic, add RegionalHonors students to honors flag, add dept and divisionof major.

Need inproductionby10/15/2011

10/15/2011

Lifelong LearningREQ-0068 Studio Abroad - New

Miami TemplateOSWALDLR StudioAbroad went live last September. The software

did not fit well into the MU web template that is it on. Asan example, there are dialog boxes that fall outside theMU web template making it difficut to read and fillablefields or drop down boxes for the student to choosefrom that the student sometimes does not see becauseof them falling of the side of the page. This official MUstudy abroad site is not appealing to search throughand promote the study abroad offerings as it waspurchased to do.



Lifelong LearningREQ-0200 Create Test

AdvisorTrac/TutorTracSystem

MINTONDM Client is asking to create a test AdvisorTrac andTutorTrac system, Would just be a copy of theircurrent VM.

Prj-0388 Online Application forYouth Programs at Miami

OSWALDLR The Office of Lifelong Learning is responsible foradministering youth programs offered by the university.Admission processes the applications for twoprograms, Post-Secondary and Junior Scholars. Anonline application to replace the current paper processfor these two is desired to decrease manual processingby staff, take less time to process for the students, andmake it easier for students to apply.

Prj-0412 Non-Credit studentaccess to Miamitechnology services

YOUNGCD Students participating only in non-credit programs forpersonal enrichment, professional development andacademic based certification programs currently haveno access Miami technology services. As theseprograms continue to grow the need for resourcesthrough Miami technology services such as library orBlackboard(or other portal)increase.

Prj-0475 Add location of StudyAbroad programs toBanner

[email protected]

Each year the Office of International Education isresponsible for putting together an “Open Doors” reportthat is submitted to the Institute for InternationalEducation that compares study abroad and exchangenumbers across universities in the US. Among themany details of the student that must be reported,location of the program is one of them. Currently thisinformation is not stored in Banner and thus when thestudents and programs are run out of Banner, it is amanual process to add location to the crn (usually donein a spreadsheet).

Desiredtime forcompletionis byFebruary2012 to usefor reportingbeginningearly March.

01/02/2012

Middletown Campus



Middletown CampusREQ-0095 Curriculum Process for

BA of Integrated StudiesSCHORMR The regional campuses began offering a Bachelor of

Integrative Studies degree in Fall 2008. Studentsaccepted into this program select from two of eightpredetermined concentrations, then build their degreecurriculum based on the options within their chosenconcentrations plus other programmatic requirements.Students document their choices and the rationale forthem in a Statement of Educational Objectives (SEO)that is completed as part of the BIS 201 seminar duringtheir first semester in the program. Each student musthave his or her SEO approved by the RegionalCampus Curriculum Coordinating Council (RC4).Normally the SEOs are vetted by a three-person panelfrom the council and then formally approved by theentire 12-person group. SEOs that are not approved onthe first pass (about half of them during the first twosemesters of the program) are returned to studentswith suggestions for revision and resubmission.Reviewing and tracking these submissions manuallyproved to be a very time consuming process that willonly continue to grow, since as of June 1, 2009, theprogram has 248 declared majors. It is the desire of theRegional Campus Curriculum Coordinating Council toautomate the process by which students documenttheir degree choices and subsequently submit them forevaluation and approval.

Req-0547 Update compass scoreload for self reportedplacements

toniahyllengren

All compass scores are being hand entered.Modification to jobsub SZPCMPS will save data entrytime.

Bestavailabilityfor testing:3rd week ofJanuary. Orprior to mid-October.

Provost



ProvostREQ-0096 Develop a Common

Course EvaluationHERBSTJ At the end of fall semester 2008, the Provost's Office

and the Academic Policy Committee (APC) will conducta pilot test of a university-administered instructorevaluation form in selected courses across campus.The common course evaluation template includes 15questions measuring four main dimensions of teaching-approach, critical thinking, understanding context andreflecting-as well as acting and learning. Students willanswer on a scale of one through five, one beingstrongly disagree and five being strongly agree.

RegistrarREQ-0032 Curriculum Workflow COHILLT The Registrar's office would like to create a workflow

process to handle the changes in academic curriculum.

REQ-0084 Photo Rosters - Phase 2 EUENAL Add additional functionality and performanceenhancements to the Photo Rosters. As per email withTim Kuykendoll on 1/18/2011, the Registrar would liketo combine courses into a single photo roster whetherthat's a cross-listed course or multiple-sectionsselected by the instructor.

REQ-0235 Move to BannerConcurrent Curriculum

COHILLT The Registrar's Office would like to assess a move tofully using baseline Banner curriculum handling. It willallow Miami to remove many local modifications, butimpacts many reports and processes.

Prj-0382 Update Time TicketAssignment Process

Mandy Euen The process that assigns registration time tickets(szprgrp) needs to be analyzed and haveenhancements done to prevent assigning tickets toincoming students (first time degree and transfer)during the RTR event for current Miami students.

BeforeSeptember,when springRTR ticketswill beassigned.

08/31/2011

Prj-0385 Deans and PresidentsLists Calculated asPercent

JONESCM3 University Senate has changed the Latin Honors,Dean's, and President's lists to be calculated as apercentage, rather than GPA cutoff. IT will need toupdate the calculations in reports, processes, etc. bythe next grading period in spring semester.

Prj-0472 Grade Change Workflow COHILLT Create a workflow that will handle the changing ofgrades.



RegistrarPrj-0479 Change of Major

WorkflowCOHILLT Registrar would like to create a change of major

workflow in Banner.Req-0530 New January Term (J-

mester)Tyron Cohill The university is implementing a new January term in

2013. Systems and reports will have to be analyzedand changes made to correctly process the new andtraditional terms.

CompletebeforeJanuary2013

12/14/2012

Student Financial AssistanceREQ-0191 Setup new document in

imaging to index donorfunds document

SHOCKB Office of Student Financial Assistance has a paperfolder containing notes and awarding criteria for eachof their donor funds. They would like to image andarchive this data in Banner. IT Services need toestablish the necessary document(s) in imaging andgive them the ability to image documents to this form.SFA will scan and index the files in house.

Prj-0375 Repeated CourseworkReport

Brent Shock SFA needs a report to identify repeated coursework forwhich Title IV aid eligible students are enrolled. Thisreport is needed to comply with new Federalregulations. SunGard has indicated they will notprovide such a report.

09/01/2011

Academic Affairs (Deans)

Academic Affairs (Dean)



Academic Affairs (Dean)PROJECT-0099

Howe Writing Centertutoring program

The Howe Writing Center is currently using schedulingsoftware provided by the Rich Company to handlescheduling their employees and students seekingassistance with their writing. This software has asecurity vulnerability which the vendor has beenunwilling to correct, which is causing studentcredentials to be passed insecurely from the RichCompany to Miami. The Information Security Officer,AITS developers, and Library IT staff have been tryingto get the vendor to correct this issue for over 12months without success. The software also does notprovide a number of features which the Howe WritingCenter would use to ease their administrative load andprovide more meaningful metrics. This project will bebased on the Bernie scheduling system used by theRinella Learning Center, and then modified toincorporate the features that HWC needs.

REQ-0098 Banner web pictures forROTC

SOLGERAL ROTC would like to use student pictures from Banner(?where?)

REQ-0099 Advising Assignments forALL Campuses

JOLLYRH Currently only active in production on the Oxfordcampus. Functional office resource is at a HIGH,monitoring and troubleshooting on a daily bases.Would like to have the Oxford process stabilized beforemoving to regional campus students. Ongoing fromFY2007.



Academic Affairs (Dean)Req-0456 peer review of writing

softwareAmandaDiekman orChris Wolfe

PSY is a large major with several faculty who arecommitted to increasing the quantity and quality ofwriting instructure. Given our large numbers (approx250 majors across campuses each year), it is notcurrently feasible to provide feedback on a largeamount of student writing, particularly in lower levelclasses where it is most needed. We hope to pilotand/or develop software that would allow students topeer review each other's writing (with facultysupervision and training), in order to increase quantityand quality of writing.

Ideally, wewould beready to usetheidentifiedsystem orsystems forclassestaught in theFall of 2011.The fallbackpositionwould bespring of2012.

Prj-0393 Update FSB FacultyEvaluation system

WESOLOMA Dr. Wesolowski would like to update the system theycurrently have to meet thier needs. He would like somechanges on the evaluation side. He would also likesome changes on the report side.

Prj-0394 disable faculty to resubmitevaluation

WESOLOMA Disable faculty to resubmit evaluation in Businessschool evaluation system.

Prj-0418 Update SEAS ELMSauthorization site forvendor change

The vendor used by SEAS to provide Microsoftsoftware delivery is changing their authorizationmechanism. This impacts an application we wrote forSEAS many years ago and requires a change to insurecontinued service.

Req-0511 French placementupdates

MarkMcKinney

Setup Banner to reject or allow registration in Frenchlanguage classes dependent on French placement testscores

In time forSpring RTRwhichbegins onOctober 102011

09/30/2011

Prj-0495 Add questions into facultyevaluation

KathyBradbury

In the faculty evaluation system, permanently add tworequired questions to all evaluations



Academic Affairs (Dean)Req-0532 E-Learning course fee

notification to registrantRobSchorman,RegionalAssociateDean forAcademicAffairs

E-Learning courses are assessed a $10 per hour credithour fee. The student is currently not aware of this feeuntil they receive the bill. There is a need to informstudetns of the fee and explain it rationale at the time ofregistration.

Not possibleto put inplace beforenextregistrationperiod(October)Would likebeforeMarchregistration.

02/28/2012

Graduate SchoolReq-0519 Ann Frymier Ann Frymier There are a number of strategic priorities related

specifically to the Graduate School. To work onachieving these priorities, we need university data thatis not available through current reports. We needseveral reports written to provide data in an ongoingmanner.

Having theneeded datain Januarywill allow usto begindataanalysis andprogrammatic planningin springsemester.

12/16/2011



Graduate SchoolReq-0544 Ann Frymier Ann Frymier We have created a form using the e-signature system

for admitted students to notify us of whether they planto enroll (this replaces post cards that have been sentwith admission letters). We worked with SamArockiasamy to create this form. We now need a Minereport written to summarize all of the forms that will besubmitted for each term. This will allow staff toefficiently identify students who are planning to attendand to electronically send them information onorientation and other admission issues.

We aretesting theform onstudentsbeingadmitted forspring 2012.We wouldlike to havethe Minereport inplace to teston studentsentering inthe summer2012, sothat thereport canbe fullyfunctionalfor studentsentering infall 2012.

02/01/2012

King LibraryREQ-0249 Include updates for

Retired Faculty in LibraryExtract

BROWNSJ1 The Library Extract contains records for active studentsand faculty. When a faculty retires, no updates toaddress or contact information are included in theextract.

ProvostREQ-0184 Expand Faculty

Evaluation systemMILEYWG Expand the Faculty Evaluation system so the system

can be used by other offices. The system should beexpanded so it does not have to be cloned in order forother offices to use it.

School of Education, Health and Society



School of Education, Health and SocietyPrj-0391 eLearning Storage and

Deployment SystemNAIKHD A place to upload multi-media (particularly video)

academic courses and workshops and then deploythem to students on and off campus. It is part of ourcontent creation and online digital learning initiative.

Finance and Business Services

Benefit ServicesREQ-0123 Modify Humana weekly

file to include EHWB dataFAHNERDM Benefits is now storing EHWB (employee health and

well being participation) scores in Banner and wouldlike the scores incorporated into the Humana weeklyfile PZRHUMA.

REQ-0124 Workflow to notify BenefitServices when employeeBCAT is changed

FAHNERDM When an employee changes benefit categories(BCAT), benefits needs to know right away because it'spossible (likely) the employee's benefits need adjusted.Not catching this in a timely fashion can result in overpayments/under payments (in regard to premiums) andcoverage errors. Requesting that a WF be developedto send a notification to Benefit Services when anemployee's BCAT is updated.

REQ-0125 Process to make masschanges to benefitdeductions

FAHNERDM We often have the need to update a large number ofdeductions. Because there are too many to be donemanually, we've often turned to EIS to construct andrun ad hoc scripts. We are requesting that a new jobsub process be created that would do these changesbased on values in a text file.

REQ-0128 Create API to create,update, end benefitdeductions

FAHNERDM Create API to create, update, end benefit deductions.We have some processes that create, update and endbenefit deductions. Need an API so this is always doneconsistently, and any new deduction update processescan be written more efficiently with less chance ofprogramming error.



Benefit ServicesREQ-0132 Banner Job Sub to set up

new BDCA based onexisting BDCA

FAHNERDM Create Banner job sub process that benefit servicescan run to create new BDCA set up records based onan existing BDCA code set up records. Setting up anew BDCA code (deduction code) can be timeconsuming and often requires data entry of hundreds ofrecords. IT often runs ad hoc scripts for benefitservices to save them this manually entry. Requestingthat a Banner job sub process be developed to benefitservices can create BDCA set up records for a newBDCA codes based on the values of an existing BDCAcode.

REQ-0137 Monthly eligibility file toChard-Snyder

FAHNERDM Per Dawn, "We could submit an eligibility file to Chard-Snyder each month that would report terminations tothem"

Req-0430 Tuition Fee WaiverNotifications/Reminders

Dawn Fahner I'd like to add a notification/reminder piece to the tuitionfee waiver process. Once the fee waiver has beenapproved send an approval notice to employee. If thefee waiver has been in a pended status for dependentverification for more than 5 days then send a remindernotice to employee of how to take action.

Prj-0371 Process Valic CRContribution Change Files

FAHNERDM Need a process that will get the contribution changefiles from Valic (our common remitter) and uploadthose into the Banner 403 and 40R deductions.

Prj-0372 Make charitable givingdeductions updatable viaESS

FAHNERDM Charitable giving deductions such as United Way havehistorically been part of benefits open enrollment.Benefits would like this moved out of OE and put intoits own ESS module. Possibly open all year, possiblyopen only at certain times. Some deductions wouldneed designations (for example, United Way allowsdonors to indicate one or more UW programs). Thiswould eliminate the need for benefit services to collectpaper donor cards.



Benefit ServicesPrj-0487 Post Open Enrollment

Audits to MInEFAHNERDM Each year, after OE selections are loaded to Banner,

EIS runs a series of ad hoc audits for benefit services.For example, they need a list of new dependents anddropped dependents. Some of these audits are basedon benefit changes made in OE, while others aresimply yearly audits that would be done regardless ofOE. Requesting that these ad hoc audits be turned intoproduction MInE jobs.

BursarREQ-0174 Change to CASHNet

upload file to use otheraddess info

CASSANKL Bursar wants a change to the CASHNet uploadprocess that would like for a K1 address if MA notfound. I believe the issue is with outside organizationswho don't have a MA address but instead use a K1address.

REQ-0182 Imaging & E-mail CASSANKL The Bursars office would like to be able to e-mail somedocuments that are in Imaging(Xtender)

REQ-0195 Create myMiami Modulefor bursar billing

LAYTONVH create myMiami module for employees to easily accessbursar bill.

REQ-0197 Create a Work Flow forBursar

CASSANKL Investigate several Bursar process then pick oneprocess to create a WF from.

Prj-0488 Extend use of MULaacard for graduates

JACKSOKN Change the length of time that a student that hasgraduated can use the MULaa card

General Accounting



General AccountingREQ-0126 Develop Job Sub to

Reset NHPFIN2PERSINSC The baseline process NHPFIN2 must run to completion

before it can be launched again. Sometimes when itfails, an entry in GJBPRUN causes Banner to believethe process is still running when it�s not. As such, userscannot launch NHPFIN2 again until the misleadingGJBPRUN entries are removed. This cannot be donefrom within Banner � it must be done at the table level.When this problem has occurred in the past, GeneralAccounting/Finance has contacted IT Services who,after a series of table checks, will remove themisleading GJBPRUN entries. This process (nzpfinf) isbeing developed so someone in GeneralAccounting/Finance can take care of this issue viaBanner job submission without IT Services intervention.The process will perform the series of checks normallyperformed by IT Services and, if the checks pass, theprocess will remove the bad GJBPRUN entries. If thecheck do not pass (which is rare), the process will NOTremove the bad GJBPRUN entries but will insteadinform the user that IT Services intervention is required.This process will be set up to run in update and in auditmode and security will be limited.

REQ-0148 Update Payroll OvertimeReport (PZRVOTR)

HUNSCHJL Following is a list of problems with the Payroll OvertimeReport that need to be fixed:a. Payroll OT Report doesn't always tie out to Detailreports TrndetailA & Bb. Request received to YTD amounts on Payroll OTReportc. Payroll Overtime Report PZROVTR needs OVSincluded. OVS is the expense for overtime above theregular rate that was added in 2007.

REQ-0150 Modify Auxilary,Designated andRestricted Reports

HUNSCHJL Monthly Org level 2 and 3 Auxiliary, Designated andRestricted reports for executive and seniormanagement are not correct.

REQ-0151 Fund manager sync. withFemail application

PERSINSC

REQ-0152 Additional Report Optionsfor FEMAIL

HUNSCHJL Additional report options are needed in FEMAIL andsome reports are missing.



General AccountingREQ-0185 Provision a Backup

Check Printer (outsideRDB)

HINRICDC The recent power outage in Roudebush resurrected along standing debate over provisioning a functioningbackup check printer outside of Roudebush.

Req-0419 Fringe Rate change forFY2012

manleylk Modify the fringe charge back process to apply newfringe rates for Fiscal year 2012.

Req-0523 Update PyraMed(P5)view for Accounting

keaslirj Create view to pull accounting information fromPyraMed (P5) database.

10/15/2011

Grants and ContractsREQ-0209 Automate fringe

chargeback processMANLEYLK University fringe rates change almost every year.

Automating the Fringe charge back process to applythe new rates will eliminate the need to update thecode every time the rate changes.

Human Resources DepartmentREQ-0044 HR Benefit BI Star HAUSERCA The ability to easily access, analyze and report on

benefits data in a manner that can be shared bydifferent offices.

REQ-0090 Automate the TerminationProcess

HAUSERCA Right now when an individual terminates the HR staffenters the data in at least six different fields in Banner.The current process is inefficient and time consuming.HR would like to enter the data in one place and have itcopied to all others systematically.

REQ-0091 Develop AllAFSCME andAllSATSS listservs

HAUSERCA We often have messages that we need tocommunicate to either SATSS, AFSCME or FOP. Ouronly listserv choice is all classified staff. Someexamples are distribution of the CPAC newsletter,special forums for particular groups like the SATSS civilservice changes and the AFSCME Q&A about thecontract, job enrichment items, etc. Having a listservchoice for all classified, all SATSS, all AFSCME OR allFOP makes it possible to target communication moreeffectively. Request description only mentions SATSSand AFSCME but note we need a listserv for AllFOPtoo. I added FOP because I think it would be the sameprocess. We seldom have a need for a listserv just forthem, but if it isn't too much extra it makes sense to doit all at once.



Human Resources DepartmentREQ-0108 Workflow, notify

employee when leavereport returned forcorrection

GROOMRA If an employee's leave report is returned for correction,they need to be notified in a timely fashion.

REQ-0129 Workflow, notify submitterand approver when badleave value entered

GROOMRA Employees should only enter a 0, .5 or 1 as a leavereport value. If they enter any other value, they and theapprover needs to be notified that the LR needreturned for correction. It would be nice if the workflowwould return the LR for correction and do the emailsbut we could be satisfied with just the email for now.



Human Resources DepartmentREQ-0133 Automate Special Pay

ProcessesSTOSSK Human Resources (HR), Academic Personnel (AP)

and Payroll process �special payrolls�. Examples ofspecial payrolls include university employees who workintermittently and are only paid for the time they work(such as aerobic instructors who intermittently teachclasses at the Rec Sports Center; and instructors ofcredit and non-credit continuing education courses).Currently, departments submit a hard copy paper formto HR/AP requesting that the employee be paid acertain amount or for a certain number of hours. Theseforms require a number of authorizations and must bemanually routed to several individuals/offices. Once allthe approvals are in place, the form is returned toHR/AP where a data entry person enters the data intoBanner. Routing and tracking the progress of thesepaper forms is difficult, tedious and time consumingand can lead to the special payroll requests taking toolong between submission and completion of therequest. In addition, the paper forms can belost/misplaced/buried in in-boxes as they are passedfrom one individual/department to the next. HR/AP andPayroll hope to eliminate the hard copy paper form andmake the process completely electronic. Their hope isto make use of Banner Workflow and Imaging toaccomplish this task. Requests could be initiated viaWorkflow and routed to all interested parties for theirelectronic approval. Once all the approvals are inplace, the requests could be loaded into Banner as partof the Workflow process. Back up documentation canbe forwarded with the Workflow process and could alsobe recorded in Banner via Imaging. Moving thisprocess to Workflow will make the submission bydepartments easier, will decrease the amount of time ittakes to process a special payroll, and will make iteasier for HR/AP to track the progress of each request.It will also eliminate the need for a data entry person toenter the data in to Banner as Workflow canaccomplish this task as well.



Human Resources DepartmentREQ-0134 Add "Display Personal

Info" Indicator to ESSGROOMRA HR wants to add a "Display Personal Info" indicator to

ESS. This would allow employees to indicate if theywant their home address and phone to display inMiami's on-line directory. Currently, employees cancommunicate this to HR throughout the year or theycan indicate their preference on the directoryquestionnaire (distributed once a year) but we hope toeliminate the directory questionnaire.

REQ-0135 Make LIF and VolunteerLIF part of ESS

FAHNERDM LIF and the volunteer LIF benefits need to be set up todisplay on ESS.

REQ-0136 Process to Assist inCommunicatingEmployee Terminations(possible WF)

GROOMRA When an employee is terminated, the informationneeds shared among HR, Academic Personnel,payroll, and benefits. They are looking for a better,more reliable, more efficient way to communicate thisinformation. This may be a good candidate for WF andmay be a good candidate for Ruth Groom to pursue inWF.

REQ-0177 Employee Health andWell Being DatabaseSystem

Ruth Groom Requesting an Employee Health and Well BeingDatabase System, similar to the one IT developed forjob enrichment. Per Ruth �Since Job Enrichment ismoving to one database for all three programs, and theHDGS database is the one being kept, can wecommandeer the Job Enrichment Database for EHWB?A couple of things: the Job Enrichment databaserecords and tracks many of the things EHWB wants totrack The Access database that was created here isnot robust enough. Job Enrichment has a place for theemployee to log in and track their own progress. Wewould like EHWB to have this feature. Job Enrichmentcould be emailed from�we would like this feature forEHWB. The Job Enrichment data has feeds directlyfrom Banner to keep certain data pieces current andwe would like that for EHWB as well.

REQ-0178 Create People AdminViews

STOSSK Create reporting Views from People Admin data.Theseviews will be used for reporting purposes.

REQ-0262 acctgen: generatelistservs for retirees andemeriti

Dirk Tepe Provide a means of communicating with retirees andemeriti



Human Resources DepartmentReq-0436 Modify

PZPKNTE/PZPKNTS soDOB feeds into Kronos

Ruth Groom Currently, a fake DOB feeds into Kronos viaPZPKNTE/PZPKNTS. We'd like this changed soPZPKNTE/PZPKNTS feed in the employee's true DOB.This will need tested to insure feeding in the true DOBdoes not adversely affect Kronos processing.

Prj-0370 WF to process PRIDEAward actions inPeopleAdmin to Banner

Kate Stoss Need WF developed that will process PRIDE Awardbonus actions from PeopleAdmin and load them intoBanner as bonuses. Note the nightly feed (from PA toBanner) will need revised to include PRIDE awardactions.

Prj-0374 Store PeopleAdminstudent data into MiamiOracle tables

Kate Stoss We have processes and tables in place that store non-student PeopleAdmin data into Miami Oracle tables.

We need a similar system in place to do the same withstudent PeopleAdmin data. Every night, files will beFTP’d from PA to Miami, Miami will process those filesand update Miami tables with the data.

This projectneeds to becompletedbefore wecan queuetheworkflow/EPAF portionof theprocess.



Human Resources DepartmentReq-0486 Evaluate replacing

Kronos with Banner WebTime Entry

Kate Stoss As a cost-saving measure, we need to evaluate theviability of moving from Kronos to Banner Web TimeEntry. This evaluation should include the followingcurrent limitations of Banner Web Time Entry:1) No support for time clocks - may be able replace with kiosk-style PC with cardreader and custom Miami code2) Anyone can edit time - we believe we can restrict edits to supervisors onlyand provide a custom front end for employees thatwould only allow only punches3) Banner only records time in 15 minute increments - for professional staff, this appears to be how Kronosis configured now - for student employees, Kronos currently records tothe minute - can the Banner software be configured to allowminute granularity? - can we create a mod or submit a request to OBUGto change this (there's an OBUG entry to improveBanner Web Time entry already) - can the policy on students be changed?4) No audit trail for time changes - we believe this can be fixed by adding triggers ontables, etc.

In addition, we should look at what other Universitieshave done this area.



Human Resources DepartmentReq-0493 Automate the I9 intake &

Image processCarol Hauser HR and Academic Personnel need a way(electronic) to

collect the I9 form from Employees and StudentsEmployees. Once collected they need to update theform then store the form in BDMS.

This is tolate to havesomethingready forthe start ofschool thisyear. Theywould like togetsomethingworking thisschool yearforEmployees.Then addstudentemployeesat a laterdate



Human Resources DepartmentReq-0498 Process to Update RP2

Dedn for Studentsw/Break in Service

Ruth Groom To summarize request, student employment needs aprocess that will identify student employees who areactive on pebempl but have no active job. If their RP2dedn has a status of exempt, change to active. Alsopopulate the opt code 2 to a value of 4 (which indicatesRP2 exemption paperwork has not be received).

Actual client request was:When a student has no active job record(s) for anylength of time, even for just 1 day, Robin interprets theOPERS rules as that constitutes a break in service. Soif a student doesn’t work in the summer, but the jobremains open, that’s not a break in service. For a jobto get closed for a student, they either have to meet thecriteria for the process we run that checks for them tohave not been paid since a certain date OR thedepartment lets us know they don't intend for thestudent to work for them again.

Student Employment would want something that theycould run that would check for students with an activepeaempl record and no active job that would then go toPDADEDN and check the RP2 deduction. If thestudent did not have an active RP2 deduction, theywould want the record changed to that. We currentlyhave 686 students with active peaempl, no active joband an Exempt RP2 deduction that needs changed toActive and an RP2 opt code 2 = '4'.



Human Resources DepartmentReq-0506 Student PeopleAdmin to

Banner InterfaceAutomate hiring

Kate Stoss In order to eliminate manual data entry for buildingstudent jobs, we need to develop workflows andEPAFs that move the hiring data from PeopleAdminback into Banner. This process should ensure thatstudents can begin working within 24 hours of beingapproved to work.

The Oracletables willneed to bebuilt(separateproject)prior to theworkflowsbeingstarted.

Prj-0490 Windstar-BannerInterface

AnneWheeler,PayrollServices

The Windstar-Banner interface has the capability ofdriving deduction setup for new internationalemployees, based on tax treaty status. Our currentBanner configuration will likely need significantchanges in order to take advantage of this feature. ITresources required would be limited to reporting,implementation of Sungard provided scripts, andgeneral support. Would like to implement 4th quarterof calendar 2011.

Ruth Groom has already completed some initial workon this project. Please contact Ruth regarding workalready performed.

None - thiscan beimplemented at anytime. SeeAmy's 9/20note in"projectcomments".

06/30/2012

Prj-0491 Modify pzpcwsc/pzpcwsooutput to CSV file

Ruth Groom It would save us time and reduce errors if the output forpzpcwsc/pzpcwso were a .csv file instead of an .lis file.Note include pzptrmm too.

Prj-0510 Employee Life EventManagement (HR LEANInitiative)

Carol Hauser During LEAN training workshop 9/27 and 9/28, HRidentified a new project called "Employee Life EventChanges". Goal per HR: "Facilitate management ofemployee life events so that employees are well servedand HR achieves compliance with Universityprocedures, policies, and applicable laws."

HR isstarting thisnow(October2011) andwill pull inEIS later.

03/31/2012

Req-0548 Upgrade Banner HR, PCand ESS to 8.6

Ruth Groom Upgrade Banner HR, PC and ESS to 8.6 which wasreleased October 31, 2011.

Payroll ServicesREQ-0039 Timesheet Update Clean up the timesheet star based on user input

REQ-0102 MInE Report to GenerateFile for SSN SSAVerification

WHEELEAN Write MInE report which will generate file for SocialSecurity Admin SSN verification. Amy E. has logic andhas been generating the report as needed.



Payroll ServicesREQ-0111 Modify PZRPRDB so it

cannot be run twice forsame payroll

WHEELEAN PZRPRDB is a process run by payroll that feeds UCHdeduction payments from payroll to the bursar. Thesepayments credit the employee's bursar bill. In the past,this process has been run more than once (in error) forthe same payroll, resulting in �double credits� toemployee bursar bills. Fixing these credits has beenvery time consuming for EIS. So we're requesting thatPZRPRDB be modified so it cannot be run twice for thesame payroll. The process parameters include year,payno and pict code, so a possible solution would be tocreate a custom table that logs when the job is run for aparticular payroll. When the process is launched, theprocess would first check the custom table to insure theprocess has not already been run for this payroll. If ithas, the job will stop and inform the user; if it has not,the process will complete.

REQ-0112 Process to "kill" (backout) a payroll

WHEELEAN Create process so payroll can "kill" a payroll. If apayroll is started and then needs to be backed out andstarted again, IT must run ad hoc scripts and isconsidered a production emergency requiringdeveloper, manager and DBA time. Requesting that aprocess be created so payroll can do this without ITintervention. However, must put safeguard in place sopayroll can only be killed at disp 40 or less. Putsafeguard in place so payroll is not killed accidently.Give payroll opportunity to select which PHRMTIMrecords are removed, which are not. Very tight securityperhaps only Anne Wheeler and Gary Kraft. Mayrequire them to run it in audit mode first, get counts,then run for update with counts.



Payroll ServicesREQ-0115 Process to Set Electronic

W2 (EW2) Initial ValuesWHEELEAN Every year (late November/early December), IT runs

an ad hoc script that sets the electronic W2 consent onpebempl. This flag determines if a printed W2 will begenerated for the employee (if flag is yes, paper W2not printed; if no, paper W2 is printed). We seteveryone to certain values late November/earlyDecember, and then give the employees theopportunity to change it via a page in ESS. Requestingthat a job sub process be written for this so IT does nothave to run it as an ad hoc script.

Req-0475 MInE Report List Jobsand Dedn Exclusions

Anne Wheeler Some jobs must have the local tax deductionsexcluded at the job level. If these exclusions aremissed, an employee may be improperly taxed and apayroll adjustment will be needed. It will be helpful tohave a report that will list job data and include theexcluded dedn count so payroll can check beforepayroll is processed.

Prj-0367 Incorporate Indiana in theUpdate W4 Module ofESS

WHEELEAN Incorporate Indiana withholding certificate (includingthe employee statement of residency in a reciprocitystate form) in the "Update Your W4 and StateWithholding Certificates" module of ESS. Federal W4and Ohio were made updatable via the ESS module aspart of job 1476 in 2009/2010 (went live in May 2010).We need to incorporate Indiana and the "employeestatement of residency in a reciprocity state form" in themodule. Incorporating Kentucky has been logged as aseparate job. This will become part of mod D.7.18(make W4 card updatable via ESS).



Payroll ServicesPrj-0368 Incorporate Kentucky in

the Update W4 Module ofESS

WHEELEAN Incorporate Kentucky withholding certificate (includingthe employee statement of residency in a reciprocitystate form) in the "Update Your W4 and StateWithholding Certificates" module of ESS. Federal W4and Ohio were made updatable via the ESS module aspart of job 1476 in 2009/2010 (went live in May 2010).We need to incorporate Kentucky and the "employeestatement of residency in a reciprocity state form" in themodule. Incorporating Indiana has been logged as aseparate job. This will become part of mod D.7.18(make W4 card updatable via ESS). Note as of2009/2010, Kentucky did not permit electronicsubmissions of their withholding certificates. Before thisjob is scheduled, need to check the most recentregulations to see if this is now allowed. It is expectedthe regulations will change and allow electronicsubmission.

Prj-0373 Upload W4s Submittedvia ESS to Imaging

WHEELEAN In May 2010, we launched a new ESS module thatallows employees to submit federal W4 and Ohiowithholding certificates electronically. We'd like aprocess to create a pdf of those submissions andupload them to Banner imaging, attaching them to theemployee�s record. There is already a MInE reportcalled Electronic_W4_via_ESS.sqr that generates thePDF for federal and Ohio. We need to turn that into aprocess that will produce the PDFs (individual PDFs byemployee, which the MInE report currently does not do)and upload the pdfs to imaging. Note as of May 2010,only FED and OHT were being submitted via ESS. Wehope to add Indiana and Kentucky on at a later date. Ifthose are in PROD by the time this job is started, thisjob will include those states as well.

Position ControlReq-0502 Develop Data Entry Form

for BI CategoriesDonna Rohlfer The BI Clients are requesting a data entry tool to enter

and maintain various BI Categories.FY12 Q2

Purchasing & Central ServicesPrj-0512 Purchasing P-Card

implementationPurchasing and central services is in need for P-Cardintegration with Buyway to save rebate money on cardpayments.



University BudgetREQ-0105 Automate annual position

budget uploadROHLFEDM Every year around July 1, the budget office does an

upload of new budget amounts for positions. Forexample, if position 999333 was paid $45,000 in thecurrent fiscal year but will be paid $47,000 in theupcoming fiscal year, the position's new fiscal yearbudget must be updated to reflect the new amount($47,000). There are about 6000 records updated.Currently, IT supplies the budget office with a file, thebudget office enters the new amounts into that file,returns the file to IT and IT runs an ad hoc process toload the amounts to Banner (first in TEST, then inPROD). The process is not overly labor intensive nortime consuming; however, there is value in getting ITout of the middle and automating this process. Ienvision a Banner job sub process driven by the filesupplied by the budget office.

Prj-0492 Evaluate and Select newBudgeting Tool

In order to support the new university budget model,Position Control system and improved budgetreporting, an appropriate technology solution will needto be implemented.

This project will consist of evaluating theOracle/Hyperion and SunGard solutions and will resultin choosing a solution.

IT Services

AITSREQ-0037 Remote Data Backup An automated method is needed to remotely back up

dataREQ-0042 Servers For All Adam Licatta A process is needed to allow departments to order web

and application hosting services in a secure andeconomical manner without relying on externalorganizations. This process is needed to ensurestudent success and a continuation of high qualitypedagogy at Miami.


IT Services

AITSREQ-0058 Remediation Center

ReimagingEnhancements

BLACKRW With the increase in reimaging Miami Notebooks as aremediation method, increasing amounts of humanresource must be spent on a task that can be largelyautomated. This job aims to invest some effort intoautomation enhancements. During busy periods, acouple student workers can spend their entire shifts onreimaging efforts. High level forecast estimate: 100Hours IT Services units expected to provide resourceto the project: AITS

REQ-0059 Software Store PushesRequest Model

This job aims to create an updated request model forSoftware Store pushes, as well as implementing therequest model as a functional workflow.

REQ-0089 Software Store Phase 2 RHOWARD The scope of the pilot is to create an attractive webinterface that includes the functionality currently in thesoftware download pages (http://software.muohio.edu)as well as the capability to order essential softwaretitles (whatever the most requested

REQ-0164 Develop a process forongoing client testing andvalidation for plannedExchange upgrades

To promote a more stable environment, client testingfor planned Exchange upgrades reduces end userissues and identifies incompatibilities.

REQ-0167 Develop a process forclient testing andvalidation followingunplanned Exchangeoutages

To return a stable e-mail and calendaring environmentfollowing an unplanned outage, rapid client analysis isneeded with little notice, including during non-businesshours.

REQ-0169 Remove from service theSoftware Download Page

COOPERMJ The Software Download page has been used to deliversite licensed software to university users. Therelevance of the Software Download page hasdiminished with the implementation of the SoftwareStore and its ability to provide additional capability suchas tracking.

REQ-0170 Exchange 2007 Rollup 9Client Test

RITCHEM To promote a more stable environment, client testingfor an Exchange upgrade reduces end user issues andidentifies incompatibilities.


IT Services

AITSREQ-0206 Investigation of E-Text

Services Process &Delivery

RHOWARD It is legally required that the university provideaccessible textbooks & course material to students withdocumented disabilities. Would like a committee toeview E-text processes to see if there is a moreefficient process to serve all constituents. In addition,would like to investigate an efficient method of filedelivery to clients (students) similar to software storepotentially.

REQ-0214 VOIP ServiceProvisioning RequestModel (Altiris Workflow)

BLACKRW Voice over IP was rolled out without properlyprovisioning the creation of new services, change inexisting services, or removal of current services.

REQ-0215 VOIP Password ResetRequest Model v2 (AltirisWorkflow)

BLACKRW IT Services has implemented a workflow process forresetting voicemail passwords. However, the currentprocess requires employee resources and does notprovide an immediate solution for users who haveforgotten their password. The proposed solution wouldlook to automate the current process.

REQ-0219 Prototype ITHelpReplacement

BLACKRW Evaluation of tools to build a prototype for IT Helpwhich integrates information on current systemoutages, upcoming maintenance, and user help tickets.Investigate better integration with service catalog andnew IT services website, allow for community-drivencontent, and for possible elimination of services ofRightAnswers. This service serves as the primarysearch vehicle for it-related information. High levelforecast estimate: 100 ¿ 250 hours IT Services unitsexpected to provide resource to the project: AITS

REQ-0273 Loaner equipmentcheckout process model(for Support DeskRobertson)

Bob Black The old equipment check-in/out and inventory processwas written in PHP. It would be difficult for anyone elseto manage, so I am going to we-write it in Workflow.The new solution will also fill some gaps the old onehas, and integrate into our other systems better.


IT Services

AITSREQ-0274 Virtual server for quasi-

internal web-appsWeb space for hosting mostly internal services for ITlike change control, work assignment tracking forHelpdesk and Workflows, etc. is needed, but thecurrent options (namely Units and Community) do notfit.

REQ-0275 Kurzweil for Mac NetworkLicense Investigation

HENSLEL Accommodation Support. Office of Disability Resourcesis seeing an increase in Mac users that require the useKurzweil software.

REQ-0285 Test Scoring/CourseEvaluation processingreview

RHOWARD Current test scoring and course evaluation systems arecostly in terms of resources and software licenses.They also run on AIX, which is being eliminated fromour environment.This project will evaluate options and costs of thefollowing:-moving both o

REQ-0286 Collaboration tool study Dave Woods Effective collaboration is a key factor in allowing ITServices staff to work effectively. Several tools arecurrently in use in limited areas, but no effort has beenmade to learn how the staff in IT Services works andhow they would like to be able to collaborate. Thisproject would spend time discovering what peoplewould like to be able to do, and then look at varioustools to see how well they would meet these needs.High level hours forecast: 100 - 250 hours Unitsinvolved: all

PROJECT-0241

Password Reset ProcessChanges

JeffreyToaddy

Better self-service options for people who forget theirMUnet password.

TheexpectedROIsuggeststhat weshouldaccomplishthis as soonas possible.

06/30/2011


IT Services

AITSPrj-0337 Google Apps for

Faculty/Staff (minus Mail)RobertHoward

As a result of the Lifetime Email and Google Apps forStudents projects, students who share Google Apps forEducation (GAFE) docs with faculty or staff find thesharing request go into a black hole. In addition, facultyhave been requesting GAFE for their efforts in supportof collaboration, research, and instruction.

This project will outline any additional products thatmust be acquired for regulatory compliance, developtraining for regulator compliance, develop supportplans for faculty/staff who wish to use GAFE, andimplement account generation and controls in theproduction muohio.edu GAFE domain.

12/30/2011

BISREQ-0062 Change Control Process

Design RevisionCharge by Leadership Team to design an new changecontrol process for IT Services.

REQ-0138 Convert AccessAccounting DB to SQL

FERRENAM Convert BAS Accounting database from Access to SQLto eliminate issues with granting read-only access

REQ-0139 HR Access Database FERRENAM Transition IT HR records from Excel to Access.

REQ-0140 Central Purchase Review FARTHIBS Create a new method to complete the CentralPurchase Review process so that Pinnacle can bedecommissioned.

REQ-0160 Distribute Banner WTailorFunctions to ClientOffices

HARRISDE Enable clients to administer their own BannerWebRoles, text information, and turn on/off their ownBannerWeb functions as needed.

REQ-0162 Oracle EnterpriseManager upgrade to 11g

LEDFORCH Upgrade or Oracle Enterprise Manager (OEM)environment to gain monitoring and administrativebenefits of the new version. Also to move the OEMdatabase to the Oracle grid for increased performance.

REQ-0208 Move MInE test andproduction environmentsto P5 or Linux

Carrie Ledford MInE environments are running on stand-alone AIXservers. To reduce the number of physical AIXmachines, MInE should be moved to P5 LPAR servers.We are currently checking with the vendor to see whatit would take to move to Linux. BIS - Steve Moore - 20Security Engineering - firewall rules - 4


IT Services

BISREQ-0218 Migrate TSM3 server

backups to TSM6Migrate 300 servers

REQ-0226 Service Monitoring LEDFORCH Review and recommend improvements for servicemonitoring and alerting.

High level forecast estimate: 100 - 250WES 30 hours, LES 20 hours, Security Engineering 20hours, EIS 20,AITS 20, Networking 20

REQ-0234 Software/AssetManagement Databasedevelopment

FERRENAM IT Services has a need to track software licenses andassets for cost containment and license compliance.

Prj-0320 Firewall ProcessRedesign

Chris Bernard The current firewall rule request process is currentlydisfunctional. In order to approve firewall rule requests,security engineering must have supportingdocumentation regarding the reason for the request, aswell as detailed information in order to fill the request.Over the years, forms and request processes havebeend developed in an effort to improve the process.The current problem stems from the fact that no oneperson or department has all of the informationrequired to complete the request. A cross functiongroup is needed to analyze the current process anddefine changes that will improve the speed and qualityof the process.

08/31/2011

Prj-0322 Nebraska BookstoreServer Virtualization

Mike Ritcher The current hardware residing in the datacenter PCIcage is aging and appear to be good candidates forvirtualization.

TBD, butanticipatingthe summersemester

08/08/2011

Prj-0325 Update RTR testmethodology

ChangeAdvisoryBoard

During a CAB meeting, there was discussion aroundupdating the Real Time Registration (RTR) testmethodology to provide more confidence that RTR willbe able to handle the load

Req-0513 EIS Forcast Bucket forBIS (EFB)

Brian Henebry Need a bucket of hours from EIS to be used as neededto complete small one off infrastructure projects.

12/31/2011

Prj-0518 Western CampusResidence Halls

Provide IT Infrastructure for new residence hallslocated behind Bachelor Hall.

EIS


IT Services

EISREQ-0035 Blackboard scripts

consolidation andimprovements

Need to consolidate and make some improvements todaily and periodic Blackboard scripts to save muchtime on maintenance work and to have all tasksautomated.

High level forecast estimate: 40-80 hrsREQ-0038 Finduser web page Need to make the finduser from nightly Acctgen (not

RTAG) more easily available for the Support Desk andfor EIS to facilitate in user account troubleshooting.

High level forecast estimate: 24-40 hrs

REQ-0040 Blackboard Support DeskRoles

CathyStamper

The Support Desk needs access to information aboutBlackboard issues and some SD personnel needaccess to certain functions for adding users, courses,etc. Currently they are given System Admin access inorder to accomplish this. It is fairly simple to set upseparate roles in Blackboard to give them the accessthey need. High level forecast estimate: 16-24 hrs

REQ-0043 Document Acctgen in thewiki

TEPEDS There is some existing documentation on RTAG andNightly Acctgen in different locations. These need tobe moved to the wiki and missing information should beadded.

REQ-0071 Incorporate Data mininginto Miami BI

Investigate data mining in SQL Server

REQ-0106 Report of WF Users andRole Assignments

COVERTKA Construct report that will show all active WF accountsand their WF role assignments. This will empowerclient offices to monitor WF security without having torely on IT.

REQ-0142 EIS Web Source CodeRepository Transition

COVERTKA An outcome from job 1754, transition EIS to usingSubversion for managing web application source code.Estimate: 120 hours Unit: EIS

REQ-0221 Improve reporting security BAZELEJE To bring our reporting security in line with our Bannersecurity model, to ensure consistent security.

REQ-0236 Subversion RepositoryService

COVERTKA Offer a source code repository service from IT Servicesto consolidate the service already done in individualoffices. This will make repository administration moreefficient, encourage collaboration and gooddevelopment practices.


IT Services

EISREQ-0253 MWAS move to Oracle

gridFERRENAM As part of the elimination of AIX all Oracle databases

currently on AIX must move to the Oracle grid.

REQ-0256 Improve acctgenmonitoring processes

COVERTKA After acctgen was moved from VMS to Unix, severalmonitoring gaps were discovered. These gaps need tobe closed to allow for continuous service.

REQ-0257 Improve Blackboardacctgen extract retrieval

COVERTKA Blackboard acctgen extract retrieval currently has nochecking to verify that the files it needs were deliveredfor retrieval. This is to correct this, and providemonitoring in the even of a failure.

REQ-0260 myMiami Quicklinks utility Make a utility to create or modify myMiami Quicklinks.

High level forecast estimate: 100 hours

IT Services units expected to provide resource to theproject: EIS

REQ-0263 Directory AccountManager Improvements

HENSLEL The Directory Accounts Manager utility was introducedas part of the move to Active Directory groups. Thereare some serious issues with the user interface as wellas some missing features which need to be addressed.

1. Allows Generic Accounts to

REQ-0265 Cleanup directoryaccounts

Dirk Tepe We have accumulated a number of accounts inaccount gen and various directories which are notlonger valid. This is exposing us to risk since theseaccounts may allow unauthorized access to resources.An audit and clean up of accounts to insure accuracy isrequired.

REQ-0267 Implement Bb Sync foriPhone

RHOWARD Blackboard released a new feature allowing users tosync blackboard data with their iPhone or iPod Touchdevices. We have received several requests for thisservice.

REQ-0283 Convert PinnacleTelecomm Data to Astra

Pinnacle data needs to be converted and stored inAstra system so that Pinnacle can be decommissioned.

REQ-0287 Modify HR ETL Job need to improve the HR ETL job to become moreefficient by changing specific aspects of the HR ETLjob.


IT Services

EISREQ-0289 Convert FEP programs

from WebFocus to PerlCreate a process in perl to update oracle tablesautomatically vs manual intervention.

REQ-0292 Data Auditing/TestingProcess and Structure

Need to create a repeatable process to dynamicallytest or audit data found in the BI environments.

REQ-0293 Conversion of HR ETLprocess to Updated ETLFramework

The need to standardize by conversion of the HR ETLprocess to the updated ETL framework will allow for amore dynamic, simple and trackable ETL system.

REQ-0294 BI Reference TableStructure

Data stewards need to easily access, maintain, edit,update, remove reference data used in Miami's datawarehouse.

PROJECT-0294

Bulk unique ID transform BAZELEJE Many of our systems output lists of MUNet IDs, whichthen have to be manually turned into usable names.Having a tool to take a bulk load of IDs and returnname, phone #, dept & div would be helpful to both ITServices and TSRs.

Prj-0333 Connecting Shibboleth &Educause

ALLISODH Connect Shibboleth with EDUCAUSE. Educausedocumentation at:https://www.educause.edu/idp_setup/info

Prj-0334 Create 'suspendimmediately' account genscript

There are situations in which a user's account needs tobe suspended immediately, contrary to data in Bannerthat determines the normal suspend dates. Wecurrently have a series of manual steps that require theparticipation of specific staff members to accomplishthis task. The goal is to make the process moreconsistent and accessible to authorized individuals.

Prj-0352 RTAG move to Linux LEDFORCH RTAG is running on AIX. We are working towardremoving all dependency on AIX. This is a step in thatdirection.

High-level resource estimates:EIS code move and test on Linux - 40BIS identify server; account/space creation; FW rules DBA - 2 Sysa


IT Services

EISPrj-0356 Credential storage for

application developmentinvestigation

Kent Covert The methods EIS uses to store usernames andpasswords needed for application development (passInfiles, PHP data sources, Java data sources, etc.) weredeveloped years ago under more relaxed securityguidelines. The methods should be reviewed andrecommendations should be made to prevent futuredata breaches.

None 09/30/2011

Prj-0450 Enrollment ManagementAnalytics

Business Intelligence - Institutional Analytics next largeproject after the close of the Bursar Revenue projectand the BI Deployment and Implementation (OBIEE).We anticipate the next initiative to be significant largerthan any former BI effort.

Prj-0505 Nightly AccountGen moveto Linux

LEDFORCH Nightly AccountGen is running on AIX. We are workingtoward removing all dependency on AIX. This is a stepin that direction.

Prj-0508 Evaluate web serviceofferings and provisioning

Dirk Tepe Our current web hosting options do not meet thechanging needs of our academic and administrativecommunities. IT Services must evaluate how to providecommonly requested services in a standard way or withminimal setup costs. For example, faculty come to uswith needs ranging from blogs or other contentmanagement systems to special purpose LAMP typeapplications. We should be able to provide solutions forthese needs. Estimate: 100-250 hours Units: EIS,AITS, BIS

Req-0531 Sakai Banner GradeIntegration

Kent Covert Complete the integration to submit banner gradethrough Sakai's gradebook

10/15/2011

Prj-0511 Sakai Banner GradeIntegration

Kent Covert Complete the integration to submit banner gradethrough Sakai's gradebook

10/15/2011

RSCREQ-0053 Google malware proxies BAZELEJE To install virtual machines provided by Google to assist

in efforts to identify malware-infected sites both in theMiami network and on the Internet as a whole.

REQ-0227 Data Retention - Email BAZELEJE

REQ-0228 Data Retention - File BAZELEJE


IT Services

RSCPROJECT-0295

NOCIT changes BAZELEJE To begin tracking relative risk for servers, I want to addin a number of fields in NOCIT, each of which will havea risk value associated with it, that can then besummed to allow us to examine the relative risk ofMiami servers. We also need to add a number of fieldsfor new hardware technologies that we're using, suchas DRAC.

Prj-0327 Password ComplexityRules

Joe Bazeley To change the password complexity rules within WASso that there are two sets of rules that can be met.Passwords that meet the less stringent rules will have ashorter lifespan than passwords that meet the morestringent rules.

Prj-0329 Services Dashboard Joe Bazeley Miami needs some method of providing information toour users about the status of major systems andservices, such as what OSU provides athttp://8help.osu.edu/status.php. Three areas arecovered: 1) Planned Outages 2) Outages and 3)Bulletins (public notice of major incident). In addition,the color for the service changes from green to yellowor red depending on the status. Finally, there is aNotify Me where users can subscribe to receive noticesvia email. There is a desire for the updates to takeplace in an automated fashion with the option of amanual override.

Prj-0330 CourseSniper alternative Joe Bazeley We should provide a way for Miami students to benotified if a particular course or section becomesavailable so they can register for it.

SCPREQ-0046 External IT Review ALLISODH TBA

REQ-0175 Enhance IT Website forMobile Access

The new IT Website does not provide a clean accessexperience for mobile users. We need to implementthe ability for users to obtain the same information froma variety of mobile devices.100-250 hoursSCP 60 hoursWeb Design


IT Services

SCPREQ-0176 IT Website - Sudent,

Faculty, and StaffRandyHollowell

The new IT Website is providing information organizedby the Service Catalog. This project will determine thebest way to address specific needs of students, staff, orfaculty which will allow them to get the information theyneed without navigating through information that is notrelevant to them.

Req-0545 Web Presence StrategicConsulting Engagement

Cathy McVey University Communications has sent an RFP seekingconsulting help to develop a comprehensive webstrategy and to repair/build out their Cascade Serverimplementation. At this point, it is unclear what ITassistance will be desired, but we will minimally need tofacilitate getting access to the server that hostsCascade and participate in the strategy/policydiscussions that will, hopefully, lead to clear delineationof IT's ongoing role in the University web presence.

TBA - mostlikelysometimelate Q2 or inQ3

Office of the President

Office of Equity and Equal Opportunity



Office of Equity and Equal OpportunityREQ-0276 OEEO People Admin

InterfaceLEDFORD Draft of Proposed project for OEEO concerning the

PeopleAdmin(PA) System: Summary of ProposedSystem: A Subsystem that will replace the paper copyand email version of the Applicant Flow Data Form(AFD report) providing an HTML version of the reportwith a unique URL naming convention. The URL willthen be copied into a comment field located on a tabwithin the PeopleAdmin System. After the OEEO signoff, the hiring department will be able to open thatparticular tab and see the link to open the URL andhave the HTML report appear in a separate window. Iwould estimate that this project should take less than 3weeks to complete, once the specifications have beencompleted. INPUTS: 1. Form that will allow data to beentered from an online report created on demandwithin the PeopleAdmin System or from a datasetcreated from the report or from the download files thatare created nightly from PeopleAdmin. 2. A file that willbe extracted from AutoAAP and stored in an Oracletable that identifies underutilization and availability byJobGroup (updated once a year). OUTPUTS: AFDHTML report that has a unique URL which will beinserted into the PeopleAdmin System STORAGEREQUIREMENTS: Ability to save each version of aposition�s AFD report in an HTML format with a uniqueURL for each version of the report . An ability to storethe data file that will be inputted into the program thatproduces the input form.

Office of the PresidentReq-0455 Remove Social Security

from Courtesy AccountEichler, Pamis the contact.This wasrequested byRobin Parker.

The legal Department would like to have the socialsecurity number removed from the Courtesy Accountprocess. This will include both the web and form(GZAAUXB)

ASAP 05/31/2011

University Communications



University CommunicationsREQ-0254 acctgen: generate

listservs for students byclass

WAGNERCM Provide a means of communicating with each of thestudent classes (first year, sophomore, etc.).

REQ-0261 Automate population ofMUOXFUNDxx listservs

WAGNERCM These listservs are intended to communicate tostudents in certain classes (senior, junior, etc.). NightlyAcctgen needs to be updated to auto-populate theselistservs.

Student Affairs

Office of Career ServicesReq-0534 Modify Career Services

Symplicity ReportCathyMetcalfe andCraig Patrick

The Symplicity report is in MInE. Career Servicesneeds a "minor(s)" field added to the report's output.

Rinella Learning CenterPrj-0405 Workshop reporting and

feedback from TRAINsystem

KRESSETJ Currently the TRAIN system is used to schedulevarious workshops and training sessions for the Officeof Learning Assistance. In order for this to be acompletely effective solution they need to be able toproduce attendance reports and have an onlineevaluation/feedback mechanism. Currently the systemallows you to manually go in and mark attendance, butyou can do nothing but print that page for the individualsession.

Prj-0406 Bernie Enhanced Email TOTTYCA Bernie currently has capability to email instructors.Need to enhance capabilities to allow emails to be sentto tutors, SI Leaders, and registered students (clients).Also system needs to be able to generate automaticemail to tutor and client when an appointment hascancelled.


Student Affairs

Rinella Learning CenterPrj-0407 Expand LAC Evaluation

SystemKRESSETJ An online Academic Evaluation system was developed

for the Rinella Learning Center to enable them to sendacademic evaluations to professors of student athletesand students in the Scholastic Enhancement Program.The system was designed on the premise thatevaluations would be sent to all students in both groupstwice per semester. At that time, only the two groups ofstudents were identified as needing to receive theevaluations. Since then, the Rinella Center hasrecognized that not all the students in each group needto receive the evaluations twice a year. Even thoughthe system allows them to select a subset of aparticular group, the process is time consuming. Inaddition, the staff would like to send reminders to thoseprofessors who haven�t completed their evaluations andto have a �thank you� email sent to the professors whohave completed their evaluations. The Rinella Center isbeing asked by the Student Affairs administration towork with students differently in order to increasestudent retention. As a result, the Rinella Center wouldlike to accommodate this request by expanding thenumber of groups that can be selected to receiveacademic evaluations.

Student AffairsREQ-0092 Classes into gmail

calendarKRESSETJ Several members of the Student Technology Advisory

Committee would like to investigate the feasability ofhaving a students' classes automatically populate intothe calendar in gmail. They feel this would be goodpublicity for IT, encourage students to use the Miamicalendaring system more and assist faculty and staff inscheduling time with students.


Student Affairs

Student AffairsREQ-0100 Create Student

Organization FundingApplication

KRESSETJ The current application used by ASG to track studentorganization funding was developed by a companylocated in Tennessee. The application is hosted offsite,does not use LDAP to authenticate users and does notinterface with the other student organizationapplications or Banner. ASG is requesting that thestudent organization funding application beincorporated into the new Student Organization Portaland that it be redesigned and developed in-house inorder to better meet the needs of ASG.

REQ-0242 Student OrganizationEvent Workflow

WALTERS2 Currently, when a student organization plans an event,a member of that organization must obtain writtenapprovals to use an on-campus or off-campus facility.Events taking place off-campus only require anapproval from an advisor or member of the StudentActivities staff, while on-campus events requireapproval from the facilities¿ administrator (e.g. RecCenter, Shriver, etc.), campus police, and possiblyothers. Obtaining the proper approvals is a very timeconsuming process, requiring students to physicallycarry requests to different approvers across campusand often results in delaying event planning. In order tostreamline the approval process, the Student Activitiesand Leadership office and Associated StudentGovernment (ASG) are requesting that an electronicworkflow process be developed. Once events arefinalized, the University Calendar should also besystematically updated.

Prj-0397 Leadership Activity Codejob sub modification

SHANLEMG The Banner Student module does not have a table tohold Leadership Codes for student activities or to massadd student activities into the student tables in Banner.The Leadership code is only available after thestudents have been moved as Alumni.

Student Health ServicesPrj-0501 PyraMed View Update PyraMed view from P4 to P5.

University Advancement

Advancement Services


University Advancement

Advancement ServicesREQ-0277 Mass E-mail for Dr.

Hodge & UAWRIGHTJW Dr. Hodge would like to be able to mass e-mail around

900 people. UA has added the people to the APRVIPCtable. With a code of PML. These are the people thatthey would like to sent the e-mail to.

Prj-0311 New BDMS application -Membership information

SANDERAD Create a new applicaiton in BDMS that will keep themembership information. The form AAAMEMB shouldtake them to the new application

Req-0487 Schedule APPSTATprocess

Tim Jones Run APPSTAT every FridaySent it to Andrea West

07/08/2011

Req-0529 Pledge Reminder - PhaseII

joneste This request is related to the modification to PledgeReminder processes.

University Wide

University WidePROJECT-0168

Kuali KMS development Work with Indiana University in the development of theKuali KMS application. This will entail 1/2 FTE(probably as 2 x 1/4 FTEs) commitment for the next 2years. Some backfill of this time via contractors isprobable. This is to fulfill a commitment made by theLT.

REQ-0034 Comprehensive SecurityArchitectureReassessment andIncremental MigrationPlanning

ALLISODH The Miami Network Reorganization project is underwayto implement a more secure network environment, thecommunity must prepare to migrate to thatenvironment. This should include evaluations of datasensitivity, registration of servers, establishment ofService Level agreements and the creation of technicalsupport committments.

REQ-0036 Backup Pilot COOPERMJ

REQ-0041 Multimedia gallery forweb images and video

RHOWARD Multimedia gallery capabilities for Bicentennial StudentCenter web site but also expandable for other SSCPclients.

REQ-0057 campus-wide wikirecommendation

Bob Black Various departments have expressed a desire for anenterprise wiki solution. These wikis are wanted forcourse collaboration, for documentation/collaborationwithin departments, and for sharing informationcampus-wide.


University Wide

University WideREQ-0063 Self Service

EnhancementsBLACKRW Make self service more readily available with better

integration with the IT Services website, service catalogand by creating fully documented request models.

Resource Estimate: 250-500Units Involved: EIS; BIS; AITS

REQ-0072 muConnect Tool toManage Rooms andEquipment Calendars

RHOWARD

REQ-0077 Blackboard Report Cardmodule

COVERTKA Modify Bb's Report Card module to filter by term

REQ-0078 Process to RemoveDirectory Groups with noMembers

MILEYWG Once the new structure for directory groups is in place,it will be necessary to maintain the groups and theirmembers. If a group has not had a memeber in it forover 90 days, the group should be systematicallyremoved.

REQ-0080 Upgrade to FileMaker 9 MILEYWG

REQ-0082 Improve Drupal ServiceOffering

COVERTKA Review current Drupal Service offering andrecommend/implement improvements in the servicewith regards to technology, support, etc.

High level forecast estimate: 100 hours

IT Services units expected to provide resource to theproject: EIS, BIS, AITS

REQ-0083 WAS Service Agents MILEYWG ???????

REQ-0085 Blackboard Pre-prodLoad Testing scriptrefinement

PIERSOT

REQ-0155 Desktop Video Evaluation BERNARCJ


University Wide

University WideREQ-0159 Oracle Service Naming

through LDAPDean Harris Set up and configure Oracle LDAP naming service.

This will eliminate the need to have tnsnames.ora fileson all the machines that need access to Oracledatabases. This gives us one place (Oracle LDAP) thatneeds maintained for database locations which willmake maintenance, database moves, etc. far easier.The bulk of this work would be with the DBAs. Whilenever having done this we're not sure how much I thinkit would be betwee 50 and 100 hours. We would alsoneed a small amount of time from someone(presummable in EIS) to set up some LDAP attributes.I estimate this to be between 10 and 20 hours.

REQ-0171 Convert to NewWebTailor Interface

MILEYWG Sungard's new version of WebTailor includes amodernized user interface, to allow for a better userexperience. It includes the ability to create a mobileinterface.

REQ-0207 VnC AIX Systems (plusNAS/NFS)

KINNEJD

REQ-0217 IT Services ExternalReview

ALLISODH In the face of declining financial resources from theState of Ohio and the limited ability to raise tuition andfees, Miami needs to identify and implement a range ofsolutions to ensure we are operating as efficiently andeffectively as possible, while meeting the strategicneeds of the students, faculty and staff. This mayinclude organizational structures, process efficiencies,standards, sourcing, negotiation and purchasestrategies, responsibilities for central and distributed IT,and other topics. The scope of the evaluation isuniversity-wide (i.e., all campuses) for all IT activities.

REQ-0247 OS Native VPN Police Dept The Police Department has requested that officers beable to use their laptops to access the Report Execsystem as well as network drives. The short termsolution is to use a static IP address through Sprint.This will not allow them to access the network drives.


University Wide

University WideREQ-0271 WAS Password

synchronizationCOVERTKA In instances where accounts are not created on all

systems at the same time (e.g. accepted students), thepasswords are not automatically sync'd when accountsare created on new systems. Currently, this must behandled via a manual process. This job will automatethat process.

REQ-0288 Rewrite exitingWebFOCUS and SQRreports w/ new BI Tool

Rewrite existing reports after new BI tool installed andstable

REQ-0290 Yet to be define small BIproject

Deploy small focused BI project to be completed byJanuary 2010Subject to be determined by VPs

REQ-0291 Port existing BI stars andCubes to new BI Suite

Update existing star and cubes as needed to utilize thenew BI tool suite

PROJECT-0198

BI Governance ALLISODH Develop a model for BI Governance

Prj-0331 Connecting Shibboleth &e2Campus

POLEYSA This will allow registrants to use their Miami credentialswhen registering for the Miami Emergency TextMessaging System. Currently we ask users not to usertheir MUnet password because this service is hostedoff-site. This has caused a lot of confusio

Prj-0335 Include InternationalPhone Numbers in AcctGen

MILEYWG The current account generation processes do notcontain the proper formatting to adequately captureinternational phone numbers.

Prj-0336 Upgrade all Drupal sitesand modules

Many sites are deployed in Drupal on the units andcommunity servers. Sites that have been completedare moved to production are rarely updated as newversions of Drupal or contributed modules arereleased. For security and administrative needs, weneed

Prj-0339 Investigate Staff/FacultyEmail Outsourcing

COOPERMJ This project is needed to determine if outsourcing is anoption based on requirements, and if it is feasiblebased on the cost. Need to understand trade-offs,options, and issues and concerns. This project willresult in a recommendation, not an implementation.


University Wide

University WidePrj-0347 Update Cluster account

management web siteDave Woods The web site used to manage HPC accounts needs to

be update to provide a better interface to faculty whosponsor and manage cluster accounts.

Prj-0348 Review storage offerings Storage offerings at Miami are not meeting all of thecurrent needs of faculty and students. Also there arepotential future needs that cannot be met by the currentofferings. In addition to the available features, theavailable interfaces for storage a

Prj-0350 Improvements on netdiskpermission sharing

COVERTKA Develop a more reliable mechanism for people tochange the sharing for files via Netdisk.

Prj-0353 Perform UniqueIDchanges "in place"

UniqueID changes are currently disruptive, creating anew account rather than altering existing accounts.This process must be updated to handle uniqueidchanges in a less disruptive way. This project willestablish the framework for changing uniqueIds inplace and will implement this for selected services asfeasible (AD, Sun One LDAP, WAS, Blackboard (?))Estimate: 100-250 hours Units: EIS (BIS time needed)

Req-0485 University-wide web-based chat solution

Bob Black Multiple areas have made requests to use Bomgar as auniversity-wide chat solution, but that tool is reallydesigned for different functionality.

Other existing solutions (drupal, wordpress,mycampus) as well as other open-source or cloudservices should be evaluated.


University Wide

University WideReq-0488 Upgrade Banner Gen,

Web Gen, WT to 8.4.1Kent Covert Entered by Amy E. Banner upgrades.

General 8.4 and 8.4.1 upgradesWeb General 8.4 UpgradeWebTailor 8.4 and 8.4.1 upgrades

I checked and all are compatible with our currentmodule versions (meaning, we can upgrade the abovewithout another module upgrading). That statementwas as of June 3, 2011 and may change.

Note General 8.4.1.5 was released June 6, 2011.

Note WT 8.4.1.2 was released June 13, 2011.Note WT 8.4.1.3 was released June 21, 2011.

Prj-0428 FY12 Wireless NetworkUpgrades

TimGruenhagen

Wireless Network Equipment must be upgraded tolatest wi-fi standard, 802.11n.

06/30/2012


all division request queue report€¦ · prj-0477 distribute annual appt letters to employees thru...

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