Alephadmwww.exlibrisgroup.com

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2002מאי

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ALEPHADM

•The alephadm client allows the librarian to make changes and modifications in the ALEPH configuration setup in a graphic, windows interface.•The changes can be in language, print configuration, or table modification.• Changes made can effect the global and/or the local environment.

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ALEPHADM allows you to:

• Handle client tables:– Handle libraries– Handle print configurations– Handle application configurations– Handle font definitions

• Handle server table changes• Handle languages• Handle error messages

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Handling Libraries

• The Libraries Manager lets you handle the list of libraries that can be used in the client.• It lets you determine and view to which libraries each ALEPH client module can have access.

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Handling LibrariesThe Libraries Manager has 4 tabs: Permitted libraries Libraries Bases for locate Search bases

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Permitted Libraries•Permitted libraries define which libraries can be accessed from each module. (per_lib.ini)

You can add or remove a library by double- clicking on the appropriate

cell.

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Libraries (library.ini)

• Libraries defines the location and PC server port for all the libraries that are accessible through the client. • You can change an entry for one library and apply it to selected/all lines.• Remember that in addition to this definition, the library code must be defined in $alephe/tab/tab_base.lng on the server

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Libraries

You can add or delete a library or move it up and down by using the toolbar. The list of libraries displayed in a client module

will be listed in the order defined here.

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Bases for Locate

• The locate function is available in the Cataloging, ILL and Search modules and is used in order to find matching records in the same or other databases, local or remote.• Each base listed must also be defined in $alephe/tab/tab_base.lng on the server• The information displayed here is stored in alephcom/tab/locate.dat

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Bases for Locate

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Bases for Search

• The list of bases for the GUI search determines which bases are offered in the Search module via the Connect to option• The setup of this list can also be updated through Options/Database in the Search module• Each base listed must also be defined in $alephe/tab/tab_base.lng on the server

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Bases for Search

The information displayed in Bases for Search is stored in Sear/tab/base.dat

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Handling INI files

The Application Configuration shows you the standard values and the actual setup of INI files for each module.

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Handling INI files

•The following INI files can be viewed and edited in the Application Configuration:

•jobmgr.ini •ill.ini•items.ini•sear.ini•serial.ini

•alephcom.ini•alephadm.ini•acq.ini•admin.ini•catalog.ini•circ.ini

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Handling INI files

• To edit a field, place the cursor on it and double-click.

• Lines with a field whose value was changed are highlighted in gray. The original is always retained in the right-hand column.

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Handling INI Files

• Clicking on the Default value button brings back the original value of the highlighted line

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Print Configuration•The Print Configuration allows you to determine the print settings for each module separately.

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Print Configuration

• To edit a field, place the cursor on it and double-click.•Lines with a field whose value was changed are highlighted in gray.

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Report

After the client installation is updated from source, the Report shows the differences between the current and previous Application.INI and/or Print.INI.

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Report

The files that are actually compared are: AL500 1x.x\module\tab\module.ini andAL500 1x.x\module.sav\tab\module.ini

If there were no changes the Report remains empty.

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Profile Manager• In a network installation, the Profile Manager lets you define users and their profile paths. You can add, delete and modify each entry.

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Handling languages

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Interface languages•The Conversation Languages command lets you set the Interface Languages that will be available in ALEPH. • You can add, modify or delete a language or set any language as the default.

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Interface Languages•When updating from an older to a newer version of ALEPH you may keep those parts of the texts which were customized.• Old lines in tables are retained, and newlines are added (in English)

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Language Manager

•The Language Manager lets you choose the module and the language files that you want to work on.

•You can change all text entries in each of the modules according to the language you choose.

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Language Manager

•The Language Manager shows you which module, which language and which part of the text you are working on.•You always see the original and the new text.

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Language Manager

• When working with the Language Manager you can modify text • Changes are retained by clicking on save.• The restore button allows you to undo saved changes• Global changes of terminology can can be made using the Common Dictionary

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Common Dictionary

•The Common Dictionary displays all text strings of all modules in alphabetical order.

•There is one Common Dictionary per language. •You can look for any letter string. •You can change all entries and save your changes.• The dictionary shows you the filenames with their paths where the text string is to be found.

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Common Dictionary

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Common Dictionary• Save to Files allows you to save changes• Restore allows you to go back to the former version of the text.• Save As saves the New Text column to a *.TXT file. The default path and filename is xxx/ Alephadm/Bin/CommonDictionary.TXT• Print sends the list to the printer.• Find allows you to search for a letter string in the New Text column.

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Language Report

After the client installationis updated from source, the Language Report shows the differences between the current and previous versions of text that is displayed in the GUI

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Language Report

accel.daterror.dathint.dat

menu.datmessage.datmonth.dat

The text is stored in the following files:

They can be found in:

…/module/Tab/xxx/*.dat and…/module.sav/Tab/xxx/*.dat

You can view and print text for each module separately, or for all the modules together. If there were no changes the Report remains empty.

print.datstatusbr.dattab_col.datwindow.dat

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Error Tables Dictionary

•The Error Tables Dictionary is part of the ALEPHADM language handling. Contrary to other language handling functions which influence the client only, this option affects server tables. •The Dictionary shows you all error messages from all modules together and lets you edit them. It also shows the matching filename for each error message.

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Error Tables Dictionary

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Error Tables DictionaryThe error files are located in the server’s alephe_error_<lng> directory. They can be accessed on a one to one basis by using the Tables Navigator.

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Error Tables Dictionary

If you have checked out a file (via the Tables Navigator) - and thereby locked it, you will see this icon next to the filename both from the Error Tables Dictionary and from the Tables Navigator.

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Error Tables DictionaryIf another user has checked out this same file and thereby locked it, you will see this icon next to the filename in the Error Tables Dictionary.

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Handling of Server Tables

• Parameter and configuration tables are located mainly in library sub-directories on the server.

• Tables that function on a higher level - or that are shared by several libraries (databases) are located under $alephe_root.

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• Use the Tables Navigator to load, edit and save tables.

• The Tables Navigator gives you access to one table per open window. Several tables can be displayed simultaneously.

• You can choose between read-only and write mode as well as different display modes.

Tables Navigator

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Tables Navigator

• Once you have opened the menu Tables | Tables Navigator you can choose the library and directory you want to work in.

• The program then offers you a list of tables to choose from.

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Tables Navigator

The list of tables is itself a table. In order that a table display in the list, it must be registered in the library’s /tab/tab_alephadm.lng table

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Tables Navigator

Library selection The table contains three work areas:

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Tables NavigatorTable selection

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Tables Navigator

Command buttons

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•Get copies the most recent version of a file from the server to your work station. It does not open the file.• Check Out gets the file and locks it from other users. It does not open the file• Edit opens a table in a separate window. It is active only if you have previously used get or check out.

Tables Navigator

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Tables Navigator•If you double-click on a table in the Tables Selection window that has not been checked out, you will be asked if you want to check it out.• If you click “Yes”, the table will be checked out and will also open in a separate window.

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Tables Navigator

• Check Out “gets” the file and locks it on the server for other users accessing the table via ALEPHADM (it is not locked for those accessing it from the server).• The lock is in force for a fixed amount of time. • Lock info will show until what time the file is checked out and therefore locked. • Lock time is set (in seconds) in $alephe_root/pc_server_defaults, parameter file_lock_period

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Table Lock

On the client (alephadm.ini) the variable WarningTimeOut must also be defined.

– this variable defines the period of time in which the user will get a warning that the table he is editing is going to be unlocked.

– the period of WarningTimeOut must be at least two minutes less than the file lock defined in $alephe_root/pc_server_defaults

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Tables Navigator

As long as the file is still checked out, it will be marked with a check

Checked out

Not checked out

File locking:

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Table Editing

When the file is in opened in Edit mode, a green light displays in the lower left corner of the window.

Three minutes before the lock time runs out, the green light turns yellow.

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You can extend the lock time by clicking on the Refresh button as long as the light in the lower left corner of the Table window is green or yellow. The time counter will start a new countdown.

Table Editing

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Table Editing•If you did not “check in” the file before the check out time runs out, the file status will revert to read-only mode. The light in the lower left corner will turn red. •Changes are not saved on the server, but are saved locally

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•Once you have finished your editing, you can send the file back to the server by clicking on Check In. • This will overwrite the old version of the file on the server.

Table Editing

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Table View

There are two view modes to choose from, Table mode and Form mode. You can toggle between these modes by clicking on their respective icons.

This will give you the Form mode.

This will give you the Table mode.

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Tables View

Table mode.

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Tables View

Form mode.

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Table Editing

• The toolbar on the top of the window allows for various editing options.• In the view mode all toolbar buttons are inactive.

Adds new line at the end of the table

Inserts new line before the highlighted line

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Deletes highlighted line

Table Editing

Moves highlighted line one up

Moves highlighted line one down

Extends lock time when yellow light appears (icon only appears at this point).

Help for table (part of the table header on the server)

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Table Editing

•In either view (table or form), it is possible to view the table as plain text. Use the command File/View Source.•The file will be opened in Notepad.

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Table Editing

• Pointing the cursor on the heading of a column displays context sensitive help.

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Table Editing

• The Help button will give access to information about the table (as defined in the header of the table on the server)

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Tables Navigator

•The Find button lets you search for letter strings in all columns of the Tables Navigator.

•The button then will change to Find Next which will allow you to search for more occurrences of the same string in all columns of the Tables Navigator.

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Show Log shows youthe User name, the IP address and the time-stamp of every Check In action.

Tables Log

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• Report lets you choose where to send your report - Printer, File or Clipboard.

Tables Log

• Clear lets you clear any number of items from this list. A window pops up and asks you to fill in the number of items you wish to remove.

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Table History

The Show History command lets you access older versions of tables.To be able to use this function, Activate History menu has to be

selected.

You may use the From/To Date and/or the User filters to view the table history

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Tables History

You can see a list of all older versions of a table showing user names and time-stamps.

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• Report - where your report should be sent (printer, file or clipboard• Purge lets you purge older file versions on the server• Get - loads the highlighted version of the file from the server to the client.• Restore - replaces the current version with the highlighted version. The replaced version then appears in the history window. • View - opens the highlighted table in a new window.

Tables History

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Show dif -shows you the differences between the current and the highlighted versions.

Tables History

current version highlighted version

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System Librarian

• The table tab_alephadm.<lng> defines the tables that can be accessed via the alephadm client:• The table defines the name of the directory, the table name, whether it has a language extension, and the table description.• Tables not defined here, cannot be accessed from the alephadm client.

tab tab15 Y L Item Statusestab tab25 Y L Material Typetab tab16 N L Due dates, ...

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Finally: The End