Times indicated are estimates and may change at the Board's discretion.

ALAMEDA COUNTY BOARD OF EDUCATION

AGENDA: VOL._XXVII, NO. 11

Regular Board Meeting: April 9, 2013 – 6:30 p.m.

MEETING LOCATION:

313 W. Winton Avenue Hayward, CA 94544

510-887-0152 www.acoe.org

CALL TO ORDER: Time: p.m. ROLL CALL: President Cerrato Vice-President Rivera _____

Trustee Berrick Trustee Knowles _____ Trustee McDonald Trustee McWilson Trustee Sims _____

ITEM DESCRIPTION SUPERINTENDENT’S RECOMMENDATION

SALUTE TO THE FLAG:

Pledge of Allegiance

MISSION STATEMENT:

Provide, promote and support leadership and service to ensure the success of Every Child…in Every School… Every Day!

1. Communications Report

The Board will hear a presentation from ACOE Communications Team on ACOE website and ACOE events. (Att. 1)

INFORMATION

2. Earth Day Celebration/ Resolution

Consider approval of Resolution No. 1942 to commemorate Earth Day – April 22, 2013 (Att. 2) MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________

INFORMATION/ ACTION

3. Consent Agenda – General Matters:

A. Minutes of the March

12, 2013 Board Meeting

A. Consider approval of the Minutes from

the March 12, 2013 Regular Board

ACTION

ACOE Regular Meeting Agenda April 9, 2013 Page 2

ITEM

DESCRIPTION SUPERINTENDENT'S RECOMMENDATION

Times indicated are estimates and may change at the Board's discretion.

B. Public Education Service Award (PESA) for Obray Van Buren

C. Temporary County Certificates

Meeting. (Att. 3) B. Consider approval of a PESA for Obray

Van Buren in honor of his achievements in labor relations. (Att. 4)

C. Board will take action regarding approving issuance of Temporary County Certificates. (Att. 5)

MOTION: ________ AYES: ________ NOES: ________

SECOND: ________ ABST: ________

4. Personnel Actions

Personnel update and employment related actions from the preceding month will be presented to the Board. (Att. 6)

INFORMATION

5. Public Hearing on East Oakland Leadership Academy High School Renewal Appeal

A. The Board will hold a public hearing for East Oakland Leadership Academy High School renewal appeal petition. (Att. 7- Binder)

Open Public Hearing MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________ B. The Board will take comments from the

petitioner(s)/proponent(s)/opponent(s) of East Oakland Leadership Academy High School renewal appeal petition.

Close Public Hearing MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________

INFORMATION/ ACTION

6. Public Hearing on a Material Revision for FAME Public Charter Schools

A. The Board will hold a public hearing for a Material Revision for FAME Public Charter Schools. (Att. 8)

Open Public Hearing MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________ B. The Board will take comments from the

petitioner(s)/proponent(s)/opponent(s) of for FAME Public Charter Schools

INFORMATION/ ACTION

ACOE Regular Meeting Agenda April 9, 2013 Page 3

ITEM

DESCRIPTION SUPERINTENDENT'S RECOMMENDATION

Times indicated are estimates and may change at the Board's discretion.

Material Revision. Close Public Hearing MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________

7. Public Comments

This part of the meeting provides an opportunity for the public to address the Board of Education on items that are not listed on the Agenda. Comments are welcome; however, the Board is prohibited by law from having a discussion with the speaker(s) during this segment of the meeting. Board members may respond briefly, refer an item to staff, or ask clarifying questions. Individuals wishing to address the Board need to complete a Speaker Card located at the entrance to the meeting room and provide it to the recording secretary prior to the start of the meeting. Speakers are asked to limit their comments to two minutes each, and the Board President may limit the amount of comment and discussion time.

INFORMATION

8. Policy and Legislation Committee Report

A. The Board will review and consider taking action on the following Board policies for the FIRST READING:

• BB 9010 Public Comments (Att. 9) • BB 9322 Agenda/Meeting Materials (Att.

10) • BB 9323.2 Actions by the Board (Att. 11)

MOTION: ________ AYES: ________ NOES: ________ SECOND: ________ ABST: ________ B. The Board will take action to

approve/deny the following Board policy for the SECOND READING:

• BP 0420.4 Charter School Policy (Att. 12) MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________

INFORMATION/ ACTION

ACOE Regular Meeting Agenda April 9, 2013 Page 4

ITEM

DESCRIPTION SUPERINTENDENT'S RECOMMENDATION

Times indicated are estimates and may change at the Board's discretion.

9. Governance/ Workshops Report

The Board will review and consider taking action on matters concerning the Board governance. MOTION: ________ AYES: ________ NOES: ________ SECOND: ________ ABST: ________

INFORMATION/ ACTION

10. Aspire Alameda County Countywide Benefit Charter— Memorandum of Understanding (MOU)

The Board will consider approval of the MOU between Alameda County Board of Education, Alameda County Superintendent of Schools/Office of Education and Aspire Public Schools. (Att. 13) MOTION: ________ AYES: ________

NOES: ________ SECOND: ________ ABST: ________

INFORMATION/ ACTION

11. Items from the Board Board members will discuss the status of their activities and possible topics of interest to the Board and the general public.

INFORMATION

12. President’s Report The President will discuss the status of her activities and possible topics of interest to the Board and the general public.

INFORMATION

13. Items from the Secretary

The Superintendent, as the Secretary to the Board, will present topics of interest to the Board and the general public.

INFORMATION

14. Adjournment Adjourn the meeting (Time: ________p.m.) Visit www.acoe.org/board to view live webcasts of regular Board Meetings.

Next Meeting: Regular Meeting May 14, 2013 at 6:30 p.m.

All materials related to an item on this Agenda distributed to the Board of Education within 72 hours of the meeting are available for public inspection at the front desk of the Alameda County Office of Education at 313 W. Winton Avenue, Hayward, California at the time they are distributed. For inquiries, please contact the Superintendent’s Office at 510-670-4145.

KY/kk

Memorandum No: 11009 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Communications Department – Kristen Yasukawa, Public Information

Officer RE: Communications Report Background: Report to the Board on the Communications weekly digest and the ACOE quarterly newsletter. Action Requested: No action requested; for information only. Attachments: Communications weekly digest, March 18, 2013 ACOE quarterly newsletter, Spring 2013 (Att. 1)

ACOE Communications Weekly Digest - March 18

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Communications & Public AffairsWeekly Digest

March 18, 2013

The Weekly Digest is a regularnotification to keep theACOE Community informedof ACOE's news, activitiesand events.

Photo of the Week

Middle school teens learnabout tobacco at the Youth

Wellness Conference onMarch 14.

ACOE CommunicationsWe're Here to Help! The Communications &Public Affairs team expandspublic awareness of ACOEprograms and services toimprove the quality ofteaching and learning inAlameda County. Contactus to support promotion andoutreach of your next eventor activity.

This Week's Headlines: ACOE in the NewsAlameda County schools celebrate National NutritionMonth (March 12, Tri-City Voice)Art IS Education! (March 12, Tri-City Voice)Teens Tackle Tobacco Conference: Segments on KCBS andKGO (March 14)Alameda County spelling bee winners move on to statechampionships (March 17, Contra Costa Times) ACOE and California Teacher of the Year I'asha Warfield tospeak at the 2013 EdSource Symposium in May

more news at acoe.org

Upcoming Events & Activities

March 19 - International Women's History Month Celebration *internal ACOE event, Board welcome

March 21 - ACOE Personnel Commission MeetingMarch 21 - Nutrition Month | Healthful Twitter PartyMarch 21-22 - Teaching the iGeneration: Essential Skills for21st Century Instruction (Professional Development) March 23 - Nutrition Month | Film & Student Showcase

more events at acoe.org

Video Spotlight

Students and teacherscelebrated anotherseason of teamworkand excellence at theMock Trial awardsreception at MoreauCatholic High Schoolin Hayward (clickimage to play).

more videos available online

Education News Articles of Interest

Why California schools rate a 'D' in transparency (San Francisco Chronicle)The sequester's impact on hunger and school achievement (The Washington Post)California Teacher Layoffs Decline Because of Prop 30 (The Huffington Post)

ACOE Communications Weekly Digest - March 18

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Stricter state controls placed on teaching interns (Los Angeles Times)Commentary: Keep Foster Youth Services out of governor's funding formula (EdSource)

Let us know if you'd like a daily digest of education news!

ACOE Communications and Public Affairs - 313 W. Winton Avenue, Hayward, CA 94544

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Alameda County Office of Education | 313 West Winton Avenue | Hayward | CA | 94544

ACOE News: Job Fair, Prof. Dev. Classes, Grants and More

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Alameda County Office of EducationSheila Jordan, Superintendent

Spring 2013

In This IssueACOE Job Fair

Nutrition & Art Month

Social Studies on theMarch

Mock Trial & Spelling Bee

Upcoming Events &Activities

Stay connected

New! Join the Project EATmailing list for nutrition news

and events.

Message from Superintendent Sheila JordanThe shift to Common Core State Standards and SmarterBalanced Assessments is an exciting opportunity to reshapeteaching and learning for today's diverse students, teachersand schools. However, school districts are challenged by thelack of funding to implement the new changes effectively.Even with the passage of Proposition 30, many school districtsin Alameda County and throughout the state have operatingbudgets below funding levels from four years ago.Collaboration between school districts and county offices ofeducation is essential to the success of this transition.

ACOE plays an important role in providing comprehensivetraining, resources and support for principals, teachers andschool site personnel to incorporate the new strategies andtake advantage of the changes. Our ongoing professionaldevelopment sessions, Integrated Learning Summer Institute,Integrated Learning Toolkit, and training classes at the annualJob Fair are open to all educators.

At ACOE, we welcome this new era of public education andlook forward to working together to provide the qualityeducation that our students deserve.

- Sheila

Video Spotlight

Congratulations to New Haven UnifiedSchool District for receiving the Race to theTop grant. Click the image to play.

News & Events: What's happening at ACOE?

ACOE Job Fair: Mark your calendars for the annual educator job fairon Wednesday, April 24. Dress to impress and meet with the expertsfor a resume power upgrade and interview tips, and learn about jobopenings from Alameda County schools and education

ACOE News: Job Fair, Prof. Dev. Classes, Grants and More

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organizations. Read more. View the current job opportunities.

Nutrition Month and Art IS Education! Month Wrap Up:ACOE hosted multiple events in March to celebrate NationalNutrition Month and Art IS Education! month. Check out theremaining events:

March 28 - Family Health Fair at Cherryland ElementaryThrough March 30 - Newark Memorial High Art ShowFor more visit ACOE's Nutrition Month website and the Art IS Education!website.

Social Studies on the March! This spring, ACOE sponsored andhosted a series of history events to share American civil rightsstories and history education resources including History Day, acivil rights heroes forum and the California Council of SocialStudies Annual Conference. Listen to the conference speakersdiscuss civil rights on KQED.

Alameda County Students Advance to State Finals: Each year, ACOE brings together topcompetitors from Alameda County schools for the:

Philip A. Harley Mock Trial Competition - 12 highschool teams competed in this year's mock trialcompetition. Congratulations to the winning teamfrom Moreau Catholic High School for placing fifthat the state competition on March 22-24 in Riverside.View photos. Alameda County Spelling Bee - 43 students from across Alameda County competed in the spelling bee. Good luck to the elementary winners, SahirQureshi and Anish Punaroor of Fremont, at the statefinals on April 20 in Stockton; and to the junior highwinners, Aaron Freid of Oakland and KarahPedregosa of Dublin, at the state finals on May 11 inSan Rafael.

For more visit the ACOE event calendar.

Looking Ahead: What's on the horizon

AdministratorsGrant opportunity: Do you have a wasteprevention or recycling project at yourschool? Apply for a $500-3,000 grant fromthe Altamont Education Advisory Board byApril 19.

Teachers27th Annual Fifth GradeStory Contest: Submit yourstudents' best stories byApril 17 for the opportunityto win prizes up to $500 foryour students and

ACOE News: Job Fair, Prof. Dev. Classes, Grants and More

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Call for presentations: Share your school'shealth and safety programs at the NorthernCalifornia Safe & Healthy SchoolsConference in November. Submit aproposal by April 30. EdSourceSymposium on May 4:Discuss how totransform California'spublic education withleaders from aroundthe state. Alameda County and CaliforniaTeacher of the Year I'Asha Warfield willspeak on ensuring teaching quality.Register today.

StudentsTobacco PSA Contest:Share what you haveto say about notsmoking! Submit aposter, video or audioclip to win gift cardsand other cool prizes. Click the image toplay the ad. Apply by April 15. How are you changing your world? Shareyour community service projects with:Youth Service Challenge by April 30 to earnawards and cash prizes; and with OpalApple by March 31 to get funding. Scholarship opportunity: Are you a highschool senior getting ready for college?Apply for a scholarship up to $1,000 fromthe Alameda County Paul RobesonChapter of ACLU by April 19.

yourself! Read more. Free field trip: Take your class on a tour ofyour local recycling center to learn howwaste impacts the environment. Free busincluded. Sign up today. Check out the upcoming professionaldevelopment sessions on classroomconfidence, environmental curriculum,CSET prep and more. Integrated LearningSummer Institute onAugust 13-15: Gettools and resources forintegrating artseducation into your curriculum. Registertoday. Techbridge STEM Summer Institute on July31-August 2: Learn strategies and takehome curriculum for engaging girls inscience, technology andengineering. Register by April 1.

ParentsCheck out two impactful films playing near you:Learn about women'seducation around theworld in Girl Rising; and watchRudolfo Anaya's classicnovel come to life inBless Me, Ultima.

ACOE is here for you! How can we help you today?

The next Board of Education meeting is Tuesday, April 9 at 6:30 p.m. Find agendas and meeting minutes here.Watch the meeting via live webcast here.

Join Team ACOE! We are always looking for passionate and talentedpeople to join our team. View our job opportunities.

Internal Communications/Event Coordinator - Apply by April 5SharePoint Developer - Open until filledSubstitute Teachers - Applications accepted continuously

ACOE News: Job Fair, Prof. Dev. Classes, Grants and More

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www.acoe.org

What do you think?Help us improve ACOE communications by contributing information to the newsletter or submittingfeedback to Kristen Yasukawa at 510-670-7754 or kyasukawa@acoe.org.

About ACOEThe Alameda County Office of Education (ACOE) provides, promotes and supports leadership andservice to ensure the success of every child, in every school, every day. ACOE serves all AlamedaCounty public schools, including 18 school districts, 10,000 teachers and more than 225,000 studentsfrom elementary to college. For more information, visit www.acoe.org.

ACOE Communications and Public Affairs - 313 W. Winton Avenue, Hayward, CA 94544

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NI/kk

Memorandum No: 11010 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Nate Ivy, Service-Learning Waste Reduction Project Coordinator RE: Earth Day Celebration/ Resolution No. 1942 Background: Nate Ivy will present Resolution No. 1942 to the ACOE Board to commemorate Earth Day April 22nd, 2013. Action Requested: Request 20 minutes to present the Earth Day Resolution at the Board Meeting on 04/09/13. Request that the Board consider approval of Resolution No. 1942. Attachments: Resolution No. 1942 (Att. 2)

Alameda County Board of Education and

Alameda County Superintendent of Schools

Resolution No. 1942

Earth Day – April 22, 2013 WHEREAS, all living things, including humans, depend on a healthy environment; and

WHEREAS, Earth Day was established on April 22, 1970 by Senator Gaylord Nelson as environmental “teach-in” to raise awareness about environmental issues; and

WHEREAS, the environment faces many man-made challenges such as climate change, deforestation, over-consumption, and pollution; and

WHEREAS, environmental costs are frequently borne by the most vulnerable communities; and

WHEREAS, the Alameda County Office of Education supports high-quality, action-based, environmental education for all students through programs such as the Service-Learning Waste Reduction Project, the Leadership in Energy Efficiency Program, Project EAT and others; and

WHEREAS, teachers connect real-world environmental issues with classroom lessons to inspire stewardship and leadership; and

WHEREAS, young people in schools throughout the county organize and participate in Earth Day events on their campuses and in their communities to engage and empower their peers and neighbors to make positive environmental choices;

NOW, THEREFORE, BE IT RESOLVED that the Alameda County Board of Education and Alameda County Superintendent of Schools recognize April 22, 2013 as Earth Day.

PASSED AND ADOPTED this 9th day of April, 2013 by the following vote: AYES: NOES: ABST: ABSENT: __________________________________ __________________________________ Yvonne Cerrato, President Sheila Jordan, Superintendent Alameda County Board of Education Alameda County Office of Education

SJ/kk

Memorandum No. 11011 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Sheila Jordan, Superintendent RE: Approval of Minutes Background The Board will receive and approve minutes of the March 12, 2013 board meeting. Action Requested Review and approve minutes of the March 12, 2013 board meeting. Attachment Minutes of the March 12, 2013 board meeting (Att. 3)

ALAMEDA COUNTY BOARD OF EDUCATION

Meeting Location: Alameda County Office of Education 313 W Winton Avenue, Hayward, CA 94544

Unadopted Minutes of the Board Meeting of March 12, 2013

Vol. XXVII No. 09

Presiding President Pro Tem Rivera opened the meeting at 6:37 p.m. Roll Call Conducted by Superintendent Jordan:

Trustees Present: Joaquin Rivera, Marlon McWilson, Aisha Knowles, Fred Sims, Eileen McDonald, Ken Berrick Absent: Yvonne Cerrato

Flag Salute Led by Trustee McWilson

Mission Statement Trustee McWilson read the ACOE mission statement into the record. Provide, promote and support leadership and service to ensure the success of Every Child…in Every School… Every Day!

Item # 1: Report from President Pro Tem Rivera on Board decisions made in closed session

Unanimous vote to deny IDT #57-BS-12/13

Item # 2: Introduction of Resource and Development Team Teresa Kapellas, Executive Director, Administrative Services

Introduced new staff members for the Resource Development Office: • Cynthia Wasko, Resource & Development Manager • Jenny Lam,

Item # 3: Public Comments

None.

Item # 4: FAME Public Charter School – Revocation Review Teresa Kapellas, Executive Director, Administrative Services & Gail Greely, Charter School Director

• Barbara Wagner (Educational Audit) and Adam Ferber (Compliance Audit) reported on their findings.

• Gail Greely provided an update on areas of concern that were not previously reported.

• FAME representatives were allowed 10 min to respond to the reports. − Naeem Malik, FAME CEO & Board President

• Board directed questions to ACOE staff, auditors, and FAME representatives. − Naeem Malik − Liane Zimny, FAME Consultant − Michelle Lopez, Young, Minney & Corr, LLP − Rebecca Patterson, FAME Board member

• Members of the public were allowed to address the Board for 1 min each: (Names listed as printed on speaker cards.) − Zahera Ali − Maria Ali − Lillian Roncari

Unadopted Minutes of the A.C.O.E. Board Meeting 3/12/13 Page 2 of 4 − Denise Ryals − Jerry Guardio − Rebecca Patterson − Osman Mohmand − Iqbal Khattak − Dr. Cerrene Cervantes − Kelly Greene − Janelle Evans − Sumbul − Saheed Bashiry − Omar

• Trustee McWilson requested for the matter to be tabled until further review by legal counsel. • VP Rivera stated no action will be taken tonight. Special meeting scheduled for April 2nd to review next steps in the FAME Revocation process.

BREAK 8:45 p.m. – 8:52 p.m. Item # 5: Charter School Update Teresa Kapellas, Executive Director, Administrative Services

• Gail Greely provided a brief update on the status of ACOE Charter schools.

• Board requested that a process be created for charter schools to submit petitions and letters to avoid receipt of documents the day before a Board meeting or hearing.

Item # 6: Project E.A.T. [Educate. Act. Thrive.] Christine Boynton, Director, Project E.A.T.

(Trustee Berrick dismissed at 9:04 pm) • Video was shown of Project E.A.T.’s activities. • The Board requested that the presentation be emailed to them. • Nutrition Month Events are listed on ACOE website. • Currently, the program is out of funding. The Resource Development

team will assist in trying to locate additional funding source(s) for Project EAT.

Item # 7: Personnel Actions Movetia Salter, Chief Human Resources Officer

• 26 total notices/ letters issued for 2013 year-to-date.

Item # 8: Consent Agenda A.Minutes of the

February 12, 2013 Board Meeting

B.Resolution No. 1937 C.Resolution No. 1940 D.Resolution No. 1941 E.Public Education

Service Award (PESA) for Malissa Shriver

F.Public Education Service Award (PESA) for Bernadine Dutra

G.Temporary County Certificates

Trustee McWilson motioned to approve Consent Agenda. Trustee Sims seconded. Motion unanimously approved 5-0. • Associate Superintendent, Karen Monroe introduced Ray Cagan,

Coordinator, Visual and Performing Arts. • Board encouraged to check-out artiseduc.org for more information on Art

IS Education month.

Unadopted Minutes of the A.C.O.E. Board Meeting 3/12/13 Page 3 of 4 Item # 9: Policy and Legislation Committee Report – First Reading

• BP 1312.3 Uniform Complaint Procedures Motioned to approve by VP Rivera. Trustee McWilson seconded. Unaninmously approved 5-0.

• BP 0420.4(A) Charter Schools Policy No action taken. Policy will return for a Second Reading and possible approval in April.

Item # 10: Williams Uniform Complaints Quarterly Report

Assoc. Supt. Monroe stated that there have been no complaints.

Item #11: Alameda County Office of Education (ACOE) Second Interim Report – FY 2012/2013

• Assoc. Supt. Damon Smith introduced Leigh Ann Blessing, Director, Financial Services.

• Trustee McWilson requested that our contract with Cornerstone be revisited.

• Board thanked the finance team for distributing the report early. Trustee Knowles motioned to approve. Trustee McDonald seconded. Board approved by a vote of 4-0. Trustee Sims abstained.

Item #9: Items from the Board

Activities and events were reported by the Board members: Trustee McWilson, Trustee McDonald, Trustee Sims, Trustee Knowles, and Vice President Rivera. • Trustee McDonald attended the Camp Sweeney Site Council meeting.

President Cerrato and Eileen are members. She would like a report from the School Site Council meetings to be regularly agendized. Additional events attended by Trustee McDonald submitted in writing: − For Fremont Unified District: Education Foundation Event honoring

SRO Officers and Mission San Jose High Booster Event − School Board/ Two-County Breakfast in Walnut Creek − REACH Ashland Youth Center Tour on February 22, 2013 in San

Leandro − Newark Chamber of Commerce Luncheon with speaker, Supervisor

Valle in Fremont − Celebration of African-American Heroes honoring Jean Ficklin in

Newark − Optimist Club with speaker Mike Bucci, Relay for Life in Newark − Memorial service for Coach Rick Swift at Newark Memorial High

School − Met with FAME teachers and former FAME Board members

• Trustee McWilson visited Southern California and met city council members to discuss ways to partner with Juvenile Hall facilities. He invited fellow Board members to participate in follow-up conference calls.

• Trustee Knowles threw out the first pitch at girls softball league for San Lorenzo.

• Trustee Sims visited Dr. Seuss Day at East Ave elementary school in Hayward, CA.

• VP Rivera attended the Ala Costa Teacher’s Union Breakfast. Item #10: President’s Report

NONE.

Unadopted Minutes of the A.C.O.E. Board Meeting 3/12/13 Page 4 of 4

Item #11: Items from the Secretary

Supt. Jordan reported her activities and events for February and March. • Met with Minister of Education in Ecuador. • Worked with Cal State East Bay and Univ. Quincha to establish a

relationship. • ACOE received a Certificate of Recognition for Tobacco-free

environment. • Encouraged trustees to use our website and introduced Phil Grasso of

Communications Department. • Phil Grasso demonstrated accessing the ACOE calendar on ACOE

website. • Phil introduced the Communications weekly digest that will be circulated

to the Board, as well. Adjournment The Board adjourned the meeting at 10:10 p.m.

__________________________________

Yvonne Cerrato, Board President

__________________________________ Sheila Jordan, Board Secretary

SJ/kk

Memorandum No. 11012 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Sheila Jordan, Superintendent RE: PESA for Obray Van Buren Background: PESA request for Obray Van Buren for his achievements in labor relations. Action Requested: Requesting Board approval of the PESA at the April Regular Board meeting. Attachments: PESA Request Form (Att. 4)

ALAMEDA COUNTY BOARD OF EDUCATION &

ALAMEDA COUNTY SUPERINTENDENT OF SCHOOLS

Honor

Obray Van Buren

On receiving the 2013 Unionist of the Year Award presented by the Alameda Labor Council. The Alameda County Office of Education applauds his work as a community leader promoting collaboration between business, schools and labor for the future success of students.

Presented on April 26, 2013

_________________________________ ________________________________ Yvonne Cerrato, President Sheila Jordan, Superintendent Alameda County Board of Education Alameda County Office of Education

MS/kk

Memorandum No: 11013 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Movetia Salter, Chief Human Resources Officer RE: Temporary County Certificates Background Education codes 44332 and 4432.5 authorize the issuance of Temporary County Certificates and the payment of warrants to individuals who hold a TCC. This section was revised as a result of SB 148 (Bergeson) and again with AB 1139 (Woodruff) in 1991. The employer must make sure to the best of their ability that the individual meets the academic requirements for the permit prior to placing them in a position and submitting the application to the Commission. The County may issue a TCC, which allows the individual to serve in their school for up to a year while the application is being processed by the CTC. Action Requested The Board will take action regarding approving the issuance of the Temporary County Certificates. Attachment Temporary County Certificates issued YTD Temporary County Certificates issued March, 2013 (Att. 5)

Alameda County

Temporary County CertificatesThrough March, 2013

District Full Credential Intern

Prov. Intern Short Term Emergency Waiver Child Dev CTE/Adult

Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD

ACOE 0 4

Alameda 1 12 0 3 1 11

Albany 0 5 0 6

Berkeley 2 15 0 2 1 0 1

Castro Valley 0 3 1 5 0 1

Dublin 2 6 0 1 0 6 0 1

Emery 0 2 0 1 0 2

Fremont 3 19 0 1 0 1 2 33 0 1

Hayward 4 26 0 1 0 1 1 19 2 1

Livermore 4 1 5 0 5

Mt. House

New Haven 2 14 0 2 1 4

Newark 1 9 0 1 0 2 1 4 0 1

Oakland 5 88 1 8 3 16 10 66 0 1 0 5 0 3

Piedmont 0 2 0 0 0 0 0 0

Pleasanton 1 10 0 1 0 2 0 7

San Leandro 0 6 0 2 0 3 0 13 0 2 0 1

San Lorenzo 1 7 0 3 0 2 0 4 1

Sunol Glen

Non Public/Charters 1 23 0 1 1 9 1 31 0 3 2 15 0 2

Totals 23 255 1 18 0 1 5 49 18 216 0 10 2 21 0 11

Alameda County

Temporary County Certificates March, 2013

Last, First District Credential Type code

Ramos, Stephen ALA FLGS C

Chapman, Constance ALA Emer Library E

Johnson, Randee BERK Eng., Soc. Sci. P

Harrell, Christopher BERK Admin. P

Korbas, Adam CV Sub Permit E

Pignolet, Mark DUB Art C

Suminski, Felicia DUB SMA English & Math GELAP P

Gloom, Tania FRE FLGS Prelim P

Unger, Robin FRE FL Math C

Uhlig, Barbara FRE Career Sub E

Gor, Fakhr Aldien FRE Health Sci. P

Rous, Terri FRE Emer CLAD E

Rubino, Gina HAY Business GELAP E

Roque-Hernandez, Lamberto HAY BCLAD Spanish C

Knox, Donna HAY Prelim Admin P

McCloskey, Lydia HAY Clear AE ESBS, ESL, FA C

Romero, Juan HAY Career Dev. CTE

Galli, Lisa HAY Prelim M/M w/EL- OOS P

East, Kristen LIV ECSE STSP ST

Gonzalez, Jessica NEW Spanish GELAP E

Gonzalez, Jessica NEW Mult Subj. P

Carlbach, Adam NH Emer CLAD E

Dalton, Sarah NH Spanish w/EL C

Samaniego, Gustavo NH Mult Subj. w/BCLAD C

Peters, Monisha NPS Mult Subj. P

Johnson, Tyahna NPS Assoc. Permit CD

Anderson, Cecile NPS Assoc. Permit CD

Hill, Delana NPS Emer CLAD E

Urich, Joshua NPS Soc. Sci. STSP ST

Okamura, Yuji OAK PE P

El-Amin, Khalilah OAK Career Sub E

Veasey, Dayle OAK Career Sub E

Omawale, Malika OAK Spanish C

Davis, Barbara OAK Mult Subj. GELAP E

Vargas-Edmond, Taina OAK M/M STSP ST

Stone, Sara OAK Admin. C

Crawford, Earl OAK Admin. I

Robinson, Ida OAK Emer CLAD E

Rugege, Anthony OAK Mult Subj. GELAP E

Brooks, Joyah OAK Mult Subj. ST

Edwards, Ellery OAK English C

Pryor, Rebecca OAK Math GELAP E

Navarez, James OAK Math GELAP E

Rukin, Jacob OAK English GELAP E

Morris, Gregory OAK FL Math ST

Jack, Helena OAK English GELAP E

Solomon, Joao OAK Soc. Sci. GELAP E

Porter, Roland OAK SMA Math/Bio C

King, Kerry PLEA Mult Subj. SA Eng. C

Eng, Tina SLZ English w/EL P

MS/kk

Memorandum No: 11014 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Movetia Salter, Chief Human Resources Officer RE: Personnel Actions Background Employment related actions from the preceding month. CHRO Salter will give a Personnel update to the board. Action Requested None requested. Information only. Attachment Classified Action reports (Att. 6)

Alameda County Office of Education

Human Resources Division

313 West Winton Avenue, Hayward, CA 94544-1198

Classified Personnel ActionsFeb 02, 2013 - Feb 15, 2013

Action Department Date Range/Step

Appointments:

Substitute -

Ennis Harris

Community School

Assessment & Accountability 02/04/2013 - 04/30/2013NTE the authorized

absence of the employee

Range

Step

12

1

CSEAH

Alameda County Office of Education

Human Resources Division

CERTIFICATED PERSONNEL ACTIONS

February 1, 2013 - February 28, 2013

Action Credential Department Assignment Date Range/StepAppointments:

Ray Cagan Clear Single Subject Credential,

Preliminary Administrative Services

Credential

Educational Services,

Integrated Learning

Coordinator, Arts 2/1/2013 CO 209, Step 1

Promotions:

Substitutes:

Temporary:

Increase in FTE (temporary):

Jenaver Goodman Clear Education Specialist Instruction

Credential - ECSE

Student Programs &

Services, Early

Intervention Program

Teacher, Infant 2/11/13 - 6/21/13 ACTA Range 2, Step

8

Terminations:

Alameda County Office of Education

Human Resources Division

CERTIFICATED PERSONNEL ACTIONS

March 1, 2013 - March 31, 2013

Action Credential Department Assignment Date Range/StepAppointments:

Promotions:

Substitutes:

Temporary:

Nathan Samson Clear Single Subject Credential Student Programs &

Services,

CalSAFE Program

Teacher, Temporary 3/1/13 - 6/21/13 ACTA Range 2, Step

6

Terminations:

TK/kk

Memorandum No: 11015 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Teresa Kapellas, Executive Director, Administrative Services RE: East Oakland Leadership Academy High Petition Renewal Appeal –

Oakland USD Background: Attached please find a charter school petition renewal appeal from East Oakland Leadership Academy High School. The charter school’s renewal petition was denied by the Oakland Unified School Board on February 13, 2013. The petition renewal appeal document was received by ACOE staff on March 11, 2013. Action Requested: Hold a Public Hearing on the East Oakland Leadership Academy High School appeal from Oakland Unified School Board’s denial of charter renewal, in accordance with and Education Code Sections 47607.5 and 47605(j). Attachments: East Oakland Leadership Academy High School Appeal of Denial of Charter School Renewal Petition (Att. 7 –Binder)

P.ast tlliJtrntf £eatfersliip jlcatfemy I 1fi91i llf£tiucatin11 ~en today to Deco me featiers o/ tomo"ow"'

2614 Seminary Avenue, Oaijantf, CA 94605 tPnone: (510) 562-5239 I Pa~ (510) 562-5239

(])r. £aura }Irmstrong, (])irector

March 6, 2013

To The Alameda County Board of Education:

We, the governing board of East Oakland Leadership Academy High hereby authorizes the submission of the East Oakland Leadership Academy High Charter petition to appeal a non-renewal decision by the Oakland Unified District Board of Education.

If we can be of further assistance please contact Johnnie Riley@ 510-562-5238.

:JL~;{~ Johnnie Riley, EOLA Board Chair

To access the East Oakland Leadership Academy High School Charter Renewal Petition Appeal

click here .

TK/kk

Memorandum No: 11016 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Teresa Kapellas, Executive Director, Administrative Services RE: FAME Public Charter School – Material Amendment Background: Attached please find a request for a material amendment for FAME Public Charter School. The request was received by ACOE staff on March 8, 2013. The purpose of the request is to add a service center in Berkeley for the independent study program. Action Requested: Hold a Public Hearing on the FAME Public Charter School Request for Material Amendment, in accordance with ACOE Administrative Regulations and Education Code Sections 47605.6(a)(3) and (b); and 47607(a)(2). Attachments: FAME Public Charter School – Request for Material Amendment (Att. 8)

FAME hWi<Qoftnldoool

March 6, 2013

Ms. Sheila Jordan, Superintendent, Alameda County Board of Education (ACOE),

Ms. Yvonne Cerrato, President, and Trustees of the Alameda County Board of Education (ACBOE)

313 W. Winton Avenue Hayward, California 94544-1136

FAME Public Charter School 39899 Balentine Dr., Suite 335

Newark, CA 94560

Delivered by email, plus 15 hard copies, hand-delivered to ACOE Charter Schools Office.

Re: FAME Public Charter School- Request for Material Amendment Additional Learning Centers to Support Independent Study Students

Dear Superintendent Jordan, President Cerrato and ACBOE Trustees:

FAME seeks to open additional Independent Study learning centers in strategically located areas in an effort to provide classes, resources and greater access to school personnel to independent study students. In addition to FAME's learning center at 181 Sand Creek Rd., Suite C, Brentwood 94513, the FAME Governing Board has established learning centers to provide additional independent study learning support at its Fremont-Kearney St. and San Leandro sites, created a new learning center in Berkeley, and is searching for an additional learning center location in Walnut Creek. These additional learning center locations add support at convenient locations to serve our independent study families,

-reduce FAME's need to secure temporary testing sites throughout the year, and create opportunities" .. . for site-based students to enhance and enrich their education opportunities ... and take advantage of electives that are not available ... " 1 in a classroom setting at FAME.

With this letter, FAME Public Charter School seeks a material revision to FAME's charter to reflect the following:

• FAME's addition of a learning center at 2176 Shattuck Avenue, Berkeley 94704 (sharing a space with Quantum Camp, a few steps from the Berkeley BART station); and

• recognition of learning centers at two of FAME's sites, 3300 Kearney St., Fremont 94538, and 16244 Carolyn St, San Leandro 94578.

Although FAME's learning centers at its Fremont- Kearney St. and San Leandro sites are not new locations, but rather new uses at existing locations, FAME asks that the material revision note their existence in support of comprehensive charter alignment. FAME will apply for an additional material

1 Suggestion from the Report of the Visiting Committee, Western Association of Schools and Colleges, California State Department of Education, March25-28, 2012; page 25.

revision in the future when it has identified a learning center site in Walnut Creek that complies ~ith

applicable laws and regulations.

FAME acknowledges the following provision of the FAME- ACOE MOU, Facilities 1.6 and invites ACOE to schedule visits to each of its learning centers:

(c) ACOE may conduct a site review to determine that the facilities are clean, safe, American Disabilities Act (ADA) compliance, and have the necessary local approvals to operate. In the event FAME seeks to open additional Independent Study learning centers in strategically located areas in an effort to provide classes, resources and greater access to school personnel to independent study students, FAME and/or BASIS will comply with applicable laws and regulations for such additional sites and material revisions to its Charter.

FAME acquired all local permits and approvals for its Berkeley location and provided notice to Berkeley Unified School District in November 12, 2012, over thirty days before serving students at its Berkeley Learning Center in February 2013. FAME suspended offering instruction support to students at the Berkeley Learning Center on March 1, 2013, pending approval of this material revision.

FAME requests approval of this material revision to bring FAME into compliance with the following provision of the FAME-ACOE MOU, Material Amendments to Charter4.1:

(e) Changes to location of facilities, including school sites, resource centers, meeting space, or other satellite facility including the opening of a new facility. Temporary locations rented for annual student testing purposes shall be exempt from this provision.

FAME provides fifteen (15) copies of this letter and all of the following:

• Berkeley lease;

• use authorization from Berkeley Planning and Zoning;

• FAME's Berkeley Business License;

• Letter of Notice to the Superintendents of Berkeley Unified School District;

• red lined excerpt from the FAME charter reflecting the requested material revision as well as nonmaterial revisions to the Education Program that were previously accepted; and

• FAME's Renewal Charter revised to reflect the requested material revision.

Sincerely,

Naeem Malik FAME Board President/CEO

Enclosures as noted above.

Cc: Teresa Kapellas, Exec. Director, Admin. Services, Business Services Division, ACOE Gail Greely, Charter Schools Director, Admin. Services, Business Services Division, ACOE

SUB-LEASE

This Commercial Lease Agreement is made on the __ day of October, 2012, by and between QuantumCamp, LLC, a California Limited Liability Company, having its principal place of business at 2176 Shattuck Avenue, Berkeley, CA 94704, hereinafter referred to as 11Sub­Lessor" and F .MAE Public Charter School, Inc, Califotnia Charter School, having its principal place ofbusiness at 39899 Balentine Drive, Newark, CA 94560, hereinafter refen·ed to as "Sub-Lessee11. ·

Whereas the parties hereto acknowledge that Sub-Lessor has entered a Lease Agreement with Constitution Square, LLC, c/o of Seagate Properties, Inc. 990 Sth Avenue, San Raphael, California 94901 for commercial space known as 2176 Shattuck Avenue, LL Number 1 to 12, Berkley, California, part of which is used for a Tutorial School teaching small groups ofK through 12 grade level classes) and

Whereas Sub-lessee, a California Charter School, seeks a learning center at which to provide tutorial teaching to small groups from kindergat1en through grade 12, and

Whereas the primary Lease and Amendments with the Landlord and Tenant (Sub-Lessor herein) are attached hereto, made a part hereof, and marked Exhibits "A", "B" and 11C11 respectively. .

Whereas total space undet·lease by Sub-Lessor is 5697 square feet, 2520 square feet of which are presently utilized by Sub .. Lessor, approximately 2600 square feet to be utilized by Sub-lessee and approximately 475 square feet are common area to be used by both of the Parti~ hereto.

Now therefore, in considet-ation of the above and in consideration of the covenants herein contained and intending to be legally bound hereby the Parties hereto agree as follows:

1. SUB-LESSOR'S RIGHTS/OBLIGATIONS: The Patties agree that Sub-Lessor as to Sub-Lessee shall have the same rights, duties and obligations, remedies and rights as the Landlord as set forth in attached Leases and Amendments thereto (Exhibits A, B & C).

2. SUBLESSE'S RIGHTS/ OBLIGATIONS: Sub-Lessee as to Sub-Lessor shall have all the rights, duties and obligations as the Tenant as set forth in the attached Lease and Amendments thereto, (Exhibits A, B & C) ·

· 3. PREMISES: The Leased Premises shall be approximately 2600 square feet and an additional475 square feet shared with the Sub-Lessor in the lower level of the building

premises commonly known as 2176 Shattuck Avenue, Berkley, Califotnia, as more fully set forth and described in attached Exhibit 11D". The Sub-Lessee shall utilize the premises for a tutorial school teaching small groups of children from kindergarten through grade 12 and for no other purpose without written approval of Sub-Lessor and Landlord.

4. TERM: The term of the Lease shall commence on OctobeJ; 1, 2012 and shall terminate August 31, 2013.

5. TER1'\1 EXTENSION: Subject to Sub-Lessor's extension of its primary Lease with Lessor, and Lessor's written approval, Sub-Lessee shall have the right to extend the term of this Lease for a one year period, commencing September 1, 2013 and terminating August 31, 2104. The Parties acknowledge and understand that Sub-Lessor can only extend Sub-Lessee's Lease in the event the Landlord extends Sub-Lessor's Lease and grants consent to extend Sub­Lessee's Lease.

6. COMMENCEI\1ENT OF LEASE: .Lease shall begin upon execution of this Lease by both P&'ties and the issuance of any required permits, and required insurance to Sub­Lessee.

7. RENT: Rent shall be One thousand seven hundred dollars ($1, 750. 00) per month, payable on the first day of each and every month in which this Lease is in effect.

8. RENT FOR EXTENDED TERM: In the event this Lease is extended for a period of one year or less, the monthly rent shall be One thousand nine hundred fifty. dollars ($1,950.00) per month, payable on the first day of every month the Lease is in effect.

9. SIGNAGE: Sub-Lessee shall be allowed signage subject to Landlord's and Sub­Lessol''s prior approval. Landlord shall provide appropriate signage to inform individuals with mobility limitation that ADA comP.liant access of available . ..

10. CONDITION OF PREMISES AT COMMENCEMENT: Sub-Lessee shall accept the premises in its present 11as-is" condition subject to the Sub-Lessor's Landlord, at its sole expense, completing the following prior to commencement:

23

c) Install a lock on the Janitot·'s closet and/or store hazardous cleaning products and materials in a locked storage cabinet.

11. PREP AID RENT AND SECURITY DEPOSIT: On the mutual execution of the sub-Lease, Sub-Lessee shall pay $3,500.00 to Sub-Lessor representing Base Rent of .$1,750.00 for the :first month of the terms and $1,750.00 which shall be held as 3: Security Deposit to be used for payment of any unpaid obligations hereunder and for damages to the premises during Sub-Lessee1s Lease. The Security Deposit shall be held without interest for the duration of the Tenn.

12. ASSIGNMENT AND SUBLETTING: Sub-Lessee shall not assign or sublet the sub-Lease.

13. BROKER REPRESENTATION: Michael Korman of Korman & Ng Real Estate Services represents both the Sub-Lessor and Sub-Lessee in this transaction, neither of which shall have any obligation to pay a commission to broker.

·14. CONTINGENCIES: The sub-Lease shall be contingent on the following:

a) Approval of use of the Premises by the Berkley Fire Deparlment; and,

b) It's ratification of the Landlord's and Sub-Lessor's and Sub-Lessee's respective Board of Directors; and,

c) Building Permits and Building Occupancy Certificate:

d) Sub .. Lessee shall be responsible for any and all costs of any major building issue or requirements of any proposed Use and Occupancy by any governmental unit.

SIGNATURE PAGE FOLLOWS

24

IN WITNESS WHEREOF, the parties hereto, intending to be legally bound hereby, have affixed their hands and seals the day and year first above written.

WI'INESS: QUANTUMCAMP, LLC

WITNESS: FAME PUBLIC CI-IARTER SCHOOL, INC.

By:---s..Ri---=--~~~-· _-_

25

'

PLANNING cr DEVEL<?Prt1ENT land Use Pl~nning, 21"20 Milvla Street, Berkeley, CA 94704 Tel: 510.981.7410 mD: 510.981.6903 Fax: 510.981.7420 Email: Pla nning@cl.berkeley.ca.us

ZONING CERTIFICATE APPLI.CATION F.:OR BUSINESS LICENSE APPLICATIONS

Address: e2. \ J (o ~ bg fuck A ve_. Suite/Unit#:-----

Applicant" Nam~: Ne. e€..M. M~ \ ~ K ,1 Ac±it!! CBO · Pho.ne #: 5/fJ-6~ ='lll 1

Business Na~e! tA me PJ:ilc{hg,ders<:h~c:i\ .. Previous" busi~ess at thi~ lbca.tion:Subb± -£~M. ; @iM-k~

Describe products/services provided: ·sco u.:p C\a>G roO""'- ~:s-f-:rtl.cti~

Has the property owner authorized this business? Q:!l Yes 0 No Lease area (sq. ft.): ~ 800s~ Do you intend to: -" Increase/reduce lease area? 0 Yes .81 No

: • J

Install a ·new sign? t:SJ Yes 0 No

Hours of Operation: Man-Thu _q..._-_5"'----- Friday q-5 Saturday _....:;tV..;:::;...;.F\...:..-_ Sunday IJ-A

Does the business have off-street parking? . DYes ~No If yes, how many spaces? ---=!J-=-A:.....:....... __ _

Location of parking: 0 Same property 0 Other location (describe): ____,S ..... ~u--1-~e-±...._· ______ ___.:.... __

'(Viii you sell alcoholic beverages? DYes If yes, list ABC license type: -----f.f-.,.l'--'--A-'-----. .

Will you sell tobacco products? 0 Yes _JgNo Does the business involve marijuana? 0 Yes No~

Will you offer live entertafnment or music? DYes If yes, describe: _ ____,_N--=-·_ft ___ .....:.._ __ _

BUSINESSES SERVING FOOD & DRINK ONLY:

Number of seats: ___ _ Busiest days/times: ______ ___ ___;___; _________ _

Describe smoke and odor controls:----------------------------

Alcohol served (check all that apply): 0 Beer 0 Only with meals

OWine 0 Separate from meals

0 Liquor 0 At a b~r

Under pen aWes Of~~ certify that !he above information Is true and ~omplete to the. best of my knowledge.

Applicant sigriature ~ R ill" F N~ rnM Date 9/13 I z_() !C •Property owner signature Date ______ _

( Required fo r changes of use or reduction of hours, alcohol, entertainment, etc.) . .

- STAFF USE ONLY-

0 Address in HTE 0 Complies with quota/node 0 PD notified of alcohol 0 Non-conforming use (no expansion)

Attachments: 0 Other------------­

Dist;ict: L '0 fV1AJ Ord. Sect.#: ~ t& · ~ Date: tt rm Comments: f>l.,

G:ILANDUSE\Forms & lnstrudions\Land Use Planning. Forms\WORD Files\FORMS_ZCIZC_Buslness_Ucense 2012_Final.docx Updated 07-16-2012 ·

PLANNING cr DEVEL<?Pt:lE'NT Land Use Planning, 2120 Mllvia Street, Berkeley, CA 94704 Tel: 510.981.7410 TDD: 510.981.6903 Fu: 510.981.7420 Email: Planning@cl.be rkeley.ca.us

CiJ[cl[Jc1JCillJCCEJw~~~GJD~GJ~~~~J~]@~MRJ~~D Project Type Code: ZC . . Application #:dJ§{J!]0005EW@

Zoning Distric~:

. : ': ·~.:

Zoning Section: 23E.J&...030

Provide quantity for all that apply (PLEASE no check marks):

$60

.....

~··

Continuatiqn of Lawful Existing Use

·OR·

Hgf~i R§~I~Jr~101 Total tendered Total payll!nt

··1 ' .

Receipt no: 44560 $189.80 UB0.09

G:l l.ANDUSE\Fonns & lnstrul:tlons\land Use Plannlng-Fonns\WORD FllesiFORMS_ZC\ZC_Buslness_License 2012_Final.docx Updated 07-16-2012 ·

,_

City of Berkeley~ California 2012 B·USINESS LICENSE This license must be conspicuously posted.

Business TUTORING SERVICE Type

Location 2176 SHATIUCKAVE

BAY AREA SCHOOL FOR INDEPENDEN . NAEEM MALIK 39899 BALENTINE DR SUITE 335 NEWARK CA 94560

This license is issued without verification that the license is subject to an exemption from licensing by the state. It shall not be construed as authorizing the conduct or continuance of any iUegal or unlawful business.

License Number

1200052746

Expires On ·

12/31/12

Fees Paid

UcFee Penalty Interest Total.

NbrTags 3

26.01

• 01

."01

26.01

November 14, 2012

Javetta Cleveland & Neil Smith Joint Interim Superintendents Berkeley Unified School District 2020 Bonar Street, Room 202 Berkeley, CA 94702

Dear Superintendents Cleveland and Smith:

FAME PUBLIC. CHARTER SCHOOL

This letter provides notice, as required by CA Education Code§ 47605.5 (3), that FAME Public Charter School has

secured a business license with the City of Berkeley to operate a learning center at 2176 Shattuck Ave, B~rkeley,

CA 94704: This learning center is an additional site of FAME operations within the geographic boundaries of the

Alameda County Board of Education, FAME's charter authorizer. This notice Is for Information purposes. No

action is requested of. or required by, Berkeley Unified School District. The intent of this center Is to offer

thematic elective classes as enrichment options for homeschooled students enrolled In FAME's Independent

Study program, to conduct some FAME student assessments, and to provide some FAME student tutoring.

FAME Public Charter School is a countywide benefit charter school authorized by the Alameda County Office of Education. The ACOE Board approved the FAME charter on May 5, 2005~ h'l 2010, the ACOE Board renewed the FAME charter through June 30, 2015. FAME received its third WASC accreditation In 2012, a three-year accreditation.

FAME's name, an acronym for "Families of Alameda for Multi-Cultural/Multi-Ungual Education1' expresses Its

commitment to the guiding principles of the school. FAME offers educational choice to students in Alameda County and surrounding counties through a hybrid program that serves students via the FAME Independent Study program and two site-based programs In southern Alameda County with a special commitment to serving the needs of English learners In Alameda County. Currently, the two site-based programs account for over half of the FAME enrollment of 1400 students with one-third of those students designated as English Learners.

If you would like more Information about this learning center, please contact John Mittan, Principal, FAME Independent Study Program, at JohnM@famecharter.org or 510-445-0199, ext.105.

Sine\[~

' Naeem Malik FAME CEO & Board President

39899 Balentine Dr. Ste #1335, Newark, CA 94560 Phone: 510-687-9111 Fax: 510-687-9574

Red lined excerpt from:

II. EDUCATIONAL PHILOSOPHY

Governing Law: A description of the educational program of the school1 designed~ among other things1 to identify those whom the school is attempting to educate1 what it means to be an "educated person11 in the 21st century1 and how learning best occurs. The goals identified in that program shall include the objective of enabling pupils to become self­motivated~ competent~ and lifelong learners.-CA Education Code Section 47605.6{b}{S}(A)(i)

If the proposed charter school will enroll high school pupils1 a description of the manner in which the manner in which the charter school will inform parents regarding the transferability of courses to other public high schools. Courses offered by the charter school that are accredited by the Western Association of Schools and Colleges may be considered to be transferable to other public high schools. -CA Education Code Section 47605.6(b)(S)(A)(ii) ·

If the proposed charter school will enroll high school pupils~ information as to the manner in which the charter school will inform parents as to whether each individual course offered by the charter school meets college entrance requirements. Courses approved by the University of California or the California State University as satisfying their prerequisites for admission may be considered as meeting college entrance requirements for purposes of this clause. -CA Education Code Section 47605.6{b)(S)(A)(iii)

MISSION AND VISION

The mission of FAME is to enable our diverse population of students to become independent thinkers, lifelong learners, and responsible, contributing members of society. FAME's educational program includes both an innovative site-based program with sensitivity to world cultures, and an independent study program focused on personalized learning. FAME recognizes the cultural diversity and individuality of Alameda County students. Through the delivery of linguistically and culturally appropriate instruction, FAME strives to create an educationa.l community where students from all social, academic and economic backgrounds learn together in a multicultural setting. Using the state standards to guide our educational program, teachers, and parents work together to assure the achievement and progress of each student and that they are building the knowledge, skills, and attributes necessary for them to become self-motivated, competent, lifelong learners.

FAME Public Charter School will continue to meet the following statutory purposes for the creation of ~harter schools: (1) increase learning opportunities for all pupils; {2) encourage teachers to use different and innovative teaching methods to meet their goals; and {3) provide parents and pupils with expanded choices in the types of educational opportunities that are available within the public school system. [CA Education Code Section 47601]

FAME will continue to provide increased learning opportunities for students by providing them with multiple high-quality educational options within one organization. Students will be able to select a FAME site-based program or an independent study program. FAME currently serves students at three

. site-based programs, FAME Fremont (Kearney site), FAME Fremont (Leslie Street site), and FAME San Leandro. The ~/\ME Independent Study program is eurrently eentered in Quelin vJitl=l a satellite learning eenter in Brentvlooe. l=lo·.vever, to ma~Eimize efficienE'/ r:ll:lring a time of State 13uelget shortfalls ana to f.\:Jrtl=ler enl=lanee eomml:lnieation eetween indepenelent stuel·1 anel site taaseel staff, Fl'.ME plans to eomeine the Pl'cMe Bl:lsiness Offiees in ~Jewarl< and the Fl\~E lndepeneent Study offiee in Qyelin

FAME PUBUC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOUOWING NONMATERIAL REVISIONS AUGUST 2012 REDUNED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS MARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT] Page 1 of7

uRder oRe roof iR Nevlarl<, CA effective scf:lool year 2010 2011. FAME operates Independent Study learning- centers in strategically located areas in an effort to provide classes, resources and greater access to school personnel to independent study students. In addition to FAME's learning center at 181 Sand Creek Rd., Suite C, Brentwood 94513, the FAME Governing Board has established learning centers to provide additional independent study learning support at its Fremont-Kearney St. site, 3300 Kearney St., Fremont 94538, and San Leandro site, 16244 Carolyn St, San Leandro 9_4578, created a learning center at 2176 Shattuck Avenue, Berkeley 94704, and is searching for an additional learning center location in Walnut Creek. These additional learning center locations add support at convenient locations to serve our independent study families, reduce FAME's need to secure temporary testing sites throughout the year, and create opportunities for site-based students to enhance and enrich their education opportunities and take advantage of electives that are not available in a classroom setting at FAME.

Goals

FAME's innovative educational plan synthesizes four distinct program goals which contribute to its overall objective of enabling students to become self..:motivated, competent, and lifelong learners (see "Program Implementation: Means to Achieve the Mission and Vision" below for details on how FAME will reach its program goals):

1. Rigorous· Academic Preparation and College Readiness - Site-based high school students will participate in college preparation course work that explicitly teaches academic, social, and financial strategies for obtaining a college education. Furthermore, these students will fulfill the 11a-g" required courses for University of California and California State University eligibility. The focus· on standards-based instruction within those courses ensures that all students are engaged in a rigorous curriculum that will make them competitive in a post-secondary setting. Independent Study students will not be required to pursue a college path, but will receive advisement and guidance towards that path. The FAME website contains a detailed high school guidance section which (see excerpts, Appendix B) provides students and families with information that describes the· requirements for UC and CSU eligibility, and explains how they can fulfill those requirements.

2. Bilingualism and Multi-cultural Literacy -Site-based students will develop linguistic proficiency in English and have the opportunity to learn at least one other language. It is a FAME goal that students be able to complete academic coursework and converse in two languages, while also developing a deep understanding of the cultures in which those languages are used. Through a combination of classroom and independent research, students develop multi-cultural literacy and sensitivity. Independent study students will not be required to master bilingual proficiency, but will have the opportunity to complete course work in languages other than English and to enroll in foreign language courses. Both site-based and independent study students who are not proficient in English will receive English Language Development support, as needed. In addition, students whose English Language skills are too low to benefit from group ELD support in the general education classroom may be considered for one to one support by a FAME paraprofessional who is skilled in the student's home language and culture.

FAME PUBUC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOUOWING NONMATERIAL REVISIONS AUGUST 2012 REDLIN ED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: lEARNING CENTERS MARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT) Page 2 of7

3. 21st Century Technological Literacy -Site-based students w ill have the opportunity to apply technological solutions (e.g. multi-media presentations, spreadsheet applications, web-design, and project management tools ) to academic and real-world situations. They may use technology to complete course work, design and engage in standards-based projects, apply for college, attend virtual courses, research community projects, and investigate career aspirations. A high tech computer lab with no fewer than 25 stations w ill be set up at the FAM E campus located on Kearney Street, allowing high school students access to courses and research opportunities on line. Independent study students wil l have access to online coursework and learning supports to enrich their personalized learning.

4. Independent, Self-directed Learning- Students wi ll develop the ability to select topics of interest to them, set personal and academic goals for their chosen course of study, and practice the self-discipline and motivation necessary to independently meet those goals.

STATEMENT OF NEED- WHOM THE SCHOOL IS ATTEMPTING TO EDUCATE

The idea for FAME arose out of a concern that some students were not being adequately served by other Alameda County schools, either because of lingu istic or cultural barriers. One statutory purpose for charter schools is to "provide parents and students with expanded educational opportunities within

the public school system." [CA Education Code Section 47601(e)] Under this statutory purpose, FAME seeks to truly meet the needs of all students, by providing both a site-based and an independent study environment. While FAME will do its utmost to serve students in a site-based environment, a great many students in Alameda County and the surrounding counties require alternative options. Specifically, we have seen that the following categories of students benefit from the independent

study program offered by FAME:

• Students in underserved districts with few alternative educational options (e.g. Richmond Unified School DistrictL who do not have access to adequate transportation to attend FAME's site-based schools in Fremont or San Leandro.

• Students with special needs (gifted and special education) or external commitments that impede their attending a traditional school (e.g. migrant families, Olympic development athletes).

FAME plans to educate a total of 1700 students by the 5th year of this renewal term. FAME's growth

will be as follows:

Rer:1ewal l<

Term Year Site Based In cl ependent,St1!Jd1i Total Notes l. ' Year 1 825 715 1540

Year 2 865 700 1565

Year 3 960 670 1630 4 new K @ 20; 1 new 1st @ 20*

Year 4 1000 660 1660 1 additional second grade

Year 5 1050 650 1700 2 new K @ 20; 1 new pt @ 20

FAME PUBLIC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOLLOWING NONMATERIAL REVISIONS AUGUST 2012 REDLIN ED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS MARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT) Page 3 of7

*FAME will seek a new facility in the Tri-City area to accommodate for this growth.

Students in the FAME Independent Study {"IS") program wil l receive comprehensive educational services that extend beyond those of most other independent study schools. Students. in the FAME IS program will have access to a learn ing center strategically placed to provide easy access to the greatest number of'FAME IS students interested in attending classes as possible. The learning center expands students' access to resources and credentialed teachers.

Students in the target enrollment area come from over a dozen linguistic backgrounds, including Urdu, Punjabi, Hindi, Fa rsi, Arabic (Sudanese, Somali, Egyptian, YemeniL Pashto, and numerous Persian dialects. Alameda County schools are currently not equipped to accommodate those languages, and often place t hese students in Spanish or common language English Learner classes. The fol lowing chart underscores the current insufficiency of language support for many linguistic subgroups in the County

(based on 2008-09 data from CDE Dataquest websites).

Figure 1: English Learner Students served by Paraprofessionals in Alameda County & FAME {2008-09}

Home

Language

Arabic

Urdu

Farsi

Pashto

Urdu

Farsi

Pashto

Spanish

# of EL Students

770

258

855

131

65

51

30

6

#of Students:

Paraprofessionals Paraprofessional Ratio

0 770:0

0 258:0

1 855:1

0 131:0

3 21:1

2 25: l

0 30:0

0 6:0

(Source: 2008-09 CDE DataQuest website)

It is difficult for district schools in Alameda County to serve the language needs of this re latively small number of students dispersed across several schools and districts. Because FAME has attracted a concentrated enrollment of students with similar language needs, FAME achieves an economy of sca le that enables it to afford to hire English Learner paraprofessionals with appropriate language fluencies to support these students.

FAME PUBLIC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOLLOWING NONMATERIAL REVISIONS AUGUST 2012 REDLINED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS M ARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT) Page 4 of 7

Figure 2: FAME Educates an Underserved Segment of Alameda County's English Learner Population

~

EL's Home %of Total %of County EL 1'% of fAME's Total Language Alameda County Enrolled at EL Enrollment

EL Students FAME -~

Arabic 2.0% 19.5% 51%

' Urdu 0.7% 20% 17.7%

Farsi 1.9% 5.6% 13.8% I'

·~· ~-

Pashto 0.3% 18.6% 8.2%

TOTAL 4.9% 63.7% 90.7%

(Source: 2008-09 CDE DataQuest websites)

As a small school that offers indiv idualized linguistic support via strategic hiring of paraprofessionals, FAME is in a better position to meet the needs of underserved linguistic subgroups in the county.

Furthermore, many students in these subgroups observe religious holidays that conflict with t raditiona l public school system schedu les. Because their holidays are not observed on traditional school schedules, they often miss school on those days. Additionally, many Musl im and Jewish students are required to attend or prepare for their religious observances on Friday afternoons and might miss part the day every Friday in a traditional district school. These cultural conflicts can create large learning gaps for hundreds of Alameda County students, resulting in lower academic performance and a sense of disconnectedness from the mainstream school community. FAME addresses this conflict with an innovative schedule that includes extended school days Monday through Thu rsday, and half-days on Fridays (for more information on the schedule, see the 2009-10 Bell Schedule in Appendix C).

STUDENTS TO BE SERVED

FAME serves the diverse population of Alameda County in grades K-12, providing a culturally relevant, linguistically rich academic program that is individualized to each student's needs.

The following chart describes the configuration of FAME educational offerings:

FAME PUBLIC CHARTER SCHOOL - RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOLLOWING N ONMATERIAL REVISIONS AUGUST 2012 REDLIN ED TO REFLECT M ATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS M ARCH 2013 (TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT] Page 5 of7

Figure 3: Configuration of FAME Educational Offerings

r·. " .,

Projected Number of students in

Number of Number of Year 5 of

students in students in Renewed

Current Grades ¥ear 1 Year 5 Charter

School Program ~Location Served (2005-06) (2009-il.O) {2014-15)

FAME San Leandro . ·,.,Sar;1 Leandro K-8 240 240 . 240

FAME Fr-emont -Ffiemont

Kearney Street • K-12 320 325 610

FAME Fremont-Fremont

4-6 in N/A 200 200

Leslie Street 2008/2009

Learning Centers in

Brentwood, FAME Independent San Leandro,

K-12 400 735 650 Study Fremont,

Berkeley & planned in

Walnut Creek

TOTAL 960 1500 1700

The FAME site-based schools wil l seek to serve students for whom the traditional classroom dynamics are inhibiting. The students FAME seeks to serve fall into four major categories:

1. Students who are under-performing due to either socioeconomic factors or language barriers. 2. Students who have special needs, whether gifted, disabled or both, and ranging from those

who would benefit from accelerat ion to those who require therapeutic services embedded in their regular educational program.

3. Students whose families, whether for religious or cultural reasons, have avoided public schooling for fear that their child ren would be ridicu led, threatened or at risk of losing their personal values.

4. Students who are interested in learning the Arabic language. 5. Students who have opted to enroll in independent study as a means by which to avoid

traditional schooling but fo r whom independent study is not an appropriate placement, primarily due to language development needs which will not be met at home.

Despite the personalized, culturally relevant academic program offered at the FAME site-based schools, some students have additional needs that still will not be met in that setting. For those students, FAME offers a K-12 independent study school, a-A6 a-R independent study learning centers in Brentwood, Berkeley, Fremont (on campus), San Leandro (on campus), and Walnut Creek (planned) and a resource library within the Tri City Area. Students who benefit from an independent study program include:

1. Students whose personal life circumstances prevent them from fully participating in t raditional forms of public or private education.

FAME PUBLIC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOLLOWING NONMATERIAL REVISIONS AUGUST 2012 REDLIN ED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS MARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT) Page 6 of 7

2. Students whose access to rigorous and challenging curriculums and learning· resources are limited by economics and remote distances.

3. Students whose families have special concerns regarding their social and emotional development.

4. Students with specialized skills, talents or abilities that require extensive travel (e.g., athletics, performing arts}.

5. Students who migrate with their families during the year. 6. Students who are at risk of failing or of dropping out of the traditional school system.

FAME will continue to support students in achieving academic success through a developmentally appropriate, rigorous, challenging, technology-based, college preparatory curriculum. We be.lieve that students of any and all ethnic backgrounds can benefit from a small, culturally diverse school. Poor academic performance and prior disciplinary problems will not preclude a student from attending the school, as we believe that the personal attention and quality of our academic program can greatly benefit many students who may have experienced problems at larger schools. We also believe that students with learning and other disabilities can thrive socially and academically in an innovative environment.

Student Recruitment

FAME serves the diverse population of Alameda County, providing a culturally relevant, linguistically rich academic program that is individualized to each student's needs. FAME has not had any difficulty attracting students for its site-based campuses or its independent study program. FAME maintains a waiting list throughout the school year and enrolls students from the waiting list per established enrollment procedures. FAME will continue to invite students from throughout Alameda County by hosting public events and community unity days to foster an understanding of FAME's mission and vision and to acquaint the general public with FAME's programs.

FAME PUBUC CHARTER SCHOOL- RENEWAL CHARTER, JULY 1, 2010- JUNE 30, 2015, FOUOWING NONMATERIAL REVISIONS AUGUST 2012 REDUNED TO REFLECT MATERIAL REVISIONS TO EDUCATION PROGRAM RE: LEARNING CENTERS MARCH 2013 [TEXT BEGINS ON PAGE 18 OF ORIGINAL DOCUMENT] Page 7 of7

To access the FAME Public Charter School Material Amendment Request click here .

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Memorandum No: 11017 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Movetia Salter RE: Policy & Legislation Committee—First Reading Background: The following Board Bylaws (BB) have been updated to reflect the language prescribed by CSBA:

• BB 9010 Public Statements • BB 9322 Agenda/ Meeting Materials • BB 9323.2 Actions by the Board

Action Requested: The Policy and Legislation Committee is recommending that the Board reviews the proposed changes to BB 9010, BB 9322, and BB 9323.2 at First Reading and considers approval. Attachments: BB 9010 BB 9322 BB 9323.2 (Att. 9, 10, & 11)

CSBA Sample

Board Bylaw Public Statements BB 9010 Board Bylaws Our current policy language closely reflects this language but the model policy has the applicable legal references. The Alameda County Board recognizes the rights of Board members to freely express their views and encourages open discussion of issues during the Board meeting. The Board believes that effective Board members have a responsibility to express themselves, whether in agreement or disagreement with the Board majority, in ways that promote the Board's ability to govern the Alameda County Office of Education. When speaking to community groups, the media, or other members of the public, individual Board members should recognize that their statements may be perceived as reflecting the views and positions of the Board. Board members have a responsibility to identify personal viewpoints as such and not as the viewpoint of the Board. All public statements authorized to be made on behalf of the Board shall be made by the Board president or, if appropriate, by the Superintendent or other designated representative. (cf. 9011 - Disclosure of Confidential/Privileged Information) (cf. 9200 - Limits of Board Member Authority) Legal Reference: EDUCATION CODE 35010 Control of district; prescription and enforcement of rules GOVERNMENT CODE 54960 Actions to stop or prevent violation of meeting provisions

County Board Bylaws BB 9322(a) AGENDA/MEETING MATERIALS

Agenda Content The Alameda County Board meeting agendas shall state the meeting time and place and shall briefly describe each business item to be transacted or discussed, including items to be discussed in closed session. (Government Code 54954.2) (cf. 9320 - Meetings and Notices) (cf. 9321- Closed Session Purposes and Agendas) The agenda shall provide members of the public the opportunity to address the Board on any agenda item before or during the Board's consideration of the item. The agenda shall also provide members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. (Education Code 35145.5; Government Code 54954.3) (cf. 9323 - Meeting Conduct) Each meeting agenda shall list the address designated by the Superintendent or designee for public inspection of agenda documents that have been distributed to the Board less than 72 hours before the meeting. (Government Code 54957.5) The agenda shall specify that an individual should contact the Superintendent or designee if he/she requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting. (Government Code 54954.2) Agenda Preparation The Board president and the Superintendent, as secretary to the Board, shall work together to develop the agenda for each regular and special meeting. Each agenda shall reflect the Alameda County Office of Education's vision and goals and the Board's focus on student learning. (cf. 0000 - Vision) (cf. 0200 - Goals for the School District) (cf. 9121 - President) (cf. 9122 - Secretary) Any Board member or member of the public may request that a matter within the jurisdiction of

the Board be placed on the agenda of a regular meeting. The request shall be submitted in writing to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. The Board president and Superintendent shall decide whether a request is within the subject matter jurisdiction of the Board. Items submitted by the board shall be placed on the agenda unless the item is not within the subject matter jurisdiction of the Board. In addition, before placing the item on the agenda, the Board president and Superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation. The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open or closed session, and whether the item should be an action item subject to Board vote, an information item that does not require immediate action, or a consent item that is routine in nature and for which no discussion is anticipated. Any Board action that involves borrowing $100,000 or more shall be discussed, considered, and deliberated upon as a separate item of business on the meeting agenda. (Government Code 53635.7) (cf. 9323.2 - Actions by the Board) All public communications with the Board are subject to requirements of relevant Board policies and administrative regulations. (cf. 1312.1 - Complaints Concerning District Employees) (cf. 1312.2 - Complaints Concerning Instructional Materials) (cf. 1312.3 - Uniform Complaint Procedures) (cf. 1312.4 - Williams Uniform Complaint Procedures) (cf. 3320 - Claims and Actions Against the District) (cf. 5144.1 - Suspension and Expulsion/Due Process) Consent Agenda/Calendar In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. The agenda shall provide an opportunity for members of the public to comment on any consent

agenda item that has not been previously considered. However, the agenda need not provide an opportunity for public comment when the consent agenda item has previously been considered at an open meeting of a committee comprised exclusively of all the Board members provided that members of the public were afforded an opportunity to comment on the item at that meeting, unless the item has been substantially changed since the committee considered it. (Government Code 54954.3) Agenda Dissemination to Board Members At least three days before each regular meeting, each Board member shall be provided a copy of the agenda and agenda packet, including the Superintendent or designee's report; minutes to be approved; copies of communications; reports from committees, staff, citizens, and others; and other available documents pertinent to the meeting. When special meetings are called, the Superintendent or designee shall make every effort to distribute the agenda and supporting materials to Board members as soon as possible before the meeting. Board members shall review agenda materials before each meeting. Individual members may confer directly with the Superintendent or designee to ask questions and/or request additional information on agenda items. However, a majority of Board members shall not directly or through intermediaries or electronic means discuss, deliberate, or take action on any matter within the subject matter jurisdiction of the Board. (cf. 9012 - Board Member Electronic Communications) Agenda Dissemination to Members of the Public The Superintendent or designee shall mail a copy of the agenda or a copy of all the documents constituting the agenda packet to any person who requests the items. The materials shall be mailed at the time the agenda is posted or upon distribution of the agenda to a majority of the Board, whichever occurs first. (Government Code 54954.1) If a document which relates to an open session agenda item of a regular Board meeting is distributed to the Board less than 72 hours prior to a meeting, the Superintendent or designee shall make the document available for public inspection at a designated location at the same time the document is distributed to all or a majority of the Board, provided the document is a public record under the Public Records Act. The Superintendent or designee may also post the document on the County's web site in a position and manner that makes it clear that the document relates to an agenda item for an upcoming meeting. (Government Code 54957.5) (cf. 1113 - District and School Web Sites) (cf. 1340 - Access to District Records)

Any document prepared by the County Office or Board and distributed during a public meeting shall be made available for public inspection at the meeting. Any document prepared by another person shall be made available for public inspection after the meeting. These requirements shall not apply to a document that is exempt from public disclosure under the Public Records Act. (Government Code 54957.5) Upon request, the Superintendent or designee shall make the agenda, agenda packet, and/or any writings distributed at the meeting available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. (Government Code 54954.1) Any request for mailed copies of agendas or agenda packets shall be in writing and shall be valid for the calendar year in which it is filed. Written requests must be renewed following January 1 of each year. (Government Code 54954.1) Persons requesting mailing of the agenda or agenda packet shall pay an annual fee, as determined by the Superintendent or designee, not to exceed the cost of providing the service. Legal Reference: EDUCATION CODE 35144 Special meetings 35145 Public meetings 35145.5 Right of public to place matters on agenda GOVERNMENT CODE 6250-6270 Public Records Act 53635.7 Separate item of business 54954.1 Mailed agenda of meeting 54954.2 Agenda posting requirements; board actions 54954.3 Opportunity for public to address legislative body 54954.5 Closed session item descriptions 54956.5 Emergency meetings 54957.5 Public records 54960.2 Challenging board actions; cease and desist UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.160 Effective communications 36.303 Auxiliary aids and services COURT DECISIONS Mooney v. Garcia, (2012) 207 Cal.App.4th 229 Caldwell v. Roseville Joint Union High School District, 2007 U.S. Dist. LEXIS 66318

Management Resources: CSBA PUBLICATIONS Call to Order: A Blueprint for Great Board Meetings, 2010 The Brown Act: School Boards and Open Meeting Laws, rev. 2009 ATTORNEY GENERAL PUBLICATIONS The Brown Act: Open Meetings for Legislative Bodies, rev. 2003 WEB SITES CSBA, Agenda Online: http://www.csba.org California Attorney General's Office: http://www.oag.ca.gov

Bylaw ALAMEDA COUNTY OFFICE OF EDUCATION adopted: June 25, 1991 Hayward, California revised: May 27, 1997 revised: October 8, 2002 revised: April 8, 2003 revised:

CSBA Sample

Board Bylaw Actions By The Board BB 9323.2 Board Bylaws The language of this mandated model policy is considerably different than the existing policy. Please review the current policy to determine if you would like to add language the model policy. The Alameda County Board shall act by a majority vote of all of the membership constituting the Board, unless otherwise required by law. (Education Code 35164) (cf. 9000 - Role of the Board) (cf. 9005 - Governance Standards) (cf. 9012 - Board Member Electronic Communications) (cf. 9200 - Limits of Board Member Authority) An "action" by the Board means: (Government Code 54952.6) 1. A collective decision by a majority of the Board members 2. A collective commitment or promise by a majority of the Board members to make a positive or negative decision 3. A vote by a majority of the Board members when sitting as the Board upon a motion, proposal, resolution, order, or ordinance The Board shall not take action by secret ballot, whether preliminary or final. (Government Code 54953) Actions taken by the Board in open session shall be recorded in the Board minutes. (Education Code 35145) (cf. 9324 - Minutes and Recordings) Action on Non-Agenda Items After publicly identifying the item, the Board may take action on a subject not appearing on the posted meeting agenda under any of the following conditions: (Government Code 54954.2) 1. When a majority of the Board determines that an emergency situation exists, as defined for

emergency meetings pursuant to Government Code 54956.5 2. When two-thirds of the members present, or if less than two-thirds of the members are present then by a unanimous vote of all members present, determine that the need to take immediate action came to the Alameda County Office of Education’s (ACOE) attention after the agenda was posted 3. When an item appeared on the agenda of, and was continued from, a meeting that occurred not more than five days earlier (cf. 9320 - Meetings and Notices) (cf. 9322 - Agenda/Meeting Materials) Challenging Board Actions The ACOE attorney's office or any interested person may file an action in court to stop or prevent the Board's violation or threats of violations of the Brown Act, to determine the applicability of the Brown Act to ongoing or future threatened Board actions, to determine the validity, under California or federal law, of any Board rule or action to penalize any of its members or otherwise discourage the member's expression, or to compel the Board to audio record its closed sessions because of its violation of any applicable Government Code provision. (Government Code 54960) The ACOE attorney or any interested person may present a demand that the Board cure and correct a Board action which he/she alleges is in violation of law regarding any of the following: (Government Code 54960.1) 1. Open meeting and teleconferencing (Government Code 54953) 2. Agenda posting (Government Code 54954.2) 3. Closed session item descriptions (Government Code 54954.5) 4. New or increased tax assessments (Government Code 54954.6) 5. Special meetings (Government Code 54956) 6. Emergency meetings (Government Code 54956.5) Any demand to "cure and correct" an alleged violation shall clearly describe the challenged action and the nature of the alleged violation and shall be presented to the Board in writing within 90 days of the date when the action was taken. If the alleged violation concerns action taken in an open session but in violation of Government Code 54954.2 (agenda posting), the written demand must

be made within 30 days of the date when the alleged action took place. (Government Code 54960.1) Within 30 days of receiving the demand, the Board shall do one of the following: (Government Code 54960.1) 1. Cure or correct the challenged action and inform the demanding party in writing of its actions to cure or correct. 2. Determine not to cure or correct the alleged violation and inform the demanding party in writing of its decision to not cure or correct. 3. Take no action. If the Board takes no action within the 30-day review period, its inaction shall be considered a decision not to cure or correct the action. In addition, the ACOE attorney's office or any interested party may file an action in court to determine the applicability of the Brown Act to any past Board action not specified in Government Code 54960.1, if the following conditions are met: (Government Code 54960.2) 1. Within nine months of the alleged violation, a cease and desist letter is submitted to the Board, clearly describing the past Board action and the nature of the alleged violation. 2. The time for the Board to respond has expired and the Board has not provided an unconditional commitment to cease and desist from and not repeat the past action alleged to have violated the Brown Act. Legal Reference: EDUCATION CODE 15266 School construction bonds 17466 Declaration of intent to sell or lease real property 17481 Lease of property with residence for nondistrict purposes 17510-17511 Resolution requiring unanimous vote of all members constituting board 17546 Private sale of personal property 17556-17561 Dedication of real property 17582-17583 District deferred maintenance fund 35140-35149 Meetings 35160-35178.4 Powers and duties 48660-48661 Community day schools, establishment and restrictions CODE OF CIVIL PROCEDURE 425.16 Special motion to strike in connection with a public issue 1245.240 Eminent domain vote requirements 1245.245 Eminent domain, resolution adopting different use

GOVERNMENT CODE 53090-53097.5 Regulation of local agencies by counties and cities 53724 Parcel tax resolution requirements 53790-53792 Exceeding the budget 53820-53833 Temporary borrowing 53850-53858 Temporary borrowing 54950-54963 The Ralph M. Brown Act, especially: 54952.6 Action taken, definition 54953 Meetings to be open and public; attendance; secret ballots 54960-54960.5 Actions to prevent violations 65352.2 Coordination with planning agency PUBLIC CONTRACT CODE 3400 Bid specifications 20111 Contracts over $50,000; contracts for construction; award to lowest responsible bidder 20113 Emergencies, award of contracts without bids COURT DECISIONS Los Angeles Times Communications LLC v. Los Angeles County Board of Supervisors (2003) 112 Cal.App.4th 1313 McKee v. Orange Unified School District (2003) 110 Cal.App.4th 1310 Bell v. Vista Unified School District (2002) 82 Cal.App.4th 672 Boyle v. City of Redondo Beach (1999) 70 Cal.App.4th 1109 Management Resources: CSBA PUBLICATIONS The Brown Act: School Boards and Open Meeting Laws, 2009 ATTORNEY GENERAL PUBLICATIONS The Brown Act: Open Meetings for Local Legislative Bodies, 2003 LEAGUE OF CALIFORNIA CITIES PUBLICATIONS Open and Public IV: A Guide to the Ralph M. Brown Act, 2007 WEB SITES CSBA: http://www.csba.org California Attorney General's Office: http://www.oag.ca.gov Institute of Local Government: http://www.ca-ilg.org (11/02 3/11) 11/12

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Memorandum No: 11018 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Gail Greely, Director, Charter Schools Office RE: Second Reading: Board Policy on Charter Schools (BP 0420.4(A)) Background: The Board Policy regarding charter schools was last revised in 2008. The policy covers important elements of the Board’s goals and objectives for charter schools, while directing the County Superintendent to develop Administrative Regulations covering the specific processes for submission, review, evaluation, and monitoring of charter schools. Changes to charter school laws and regulations since 2008 have primarily addressed matters within the scope of those Administrative Regulations. However, the County Board’s growing experience with its charter schools, as well as legislation adopted in 2012 (SB 1290) suggest that some additions to the Board Policy are now warranted. Proposed Revisions: The attached proposed revised Board Policy on charter schools (BP 0420.4) adds two paragraphs, using language adapted from CSBA model policies and administrative regulations: • A statement of the importance of monitoring and oversight to ensure that a charter school achieves its stated goals. • A statement that acknowledges the new statutory mandate (SB 1290) to consider the academic achievement of all student subgroups in decisions on charter renewal and revocation. Next Steps: Existing Administrative Regulations should be revised to reflect SB 1290 and other recent changes in state regulations, as well as changes in ACOE protocols. This work is scheduled for summer 2013. Action Requested: Requesting that the Board approves BP 0420.4(A) at Second Reading. Attachments: BP 0420.4(A) (Att. 12)

PROPOSED REVISION BP 0420.4 (a)

Philosophy-Goals-Objectives and Comprehensive Plans CHARTER SCHOOL POLICY I. It is the objective of the County Board of Education (Board) that teachers, parents,

pupils and community members may petition the Board to approve a charter school, and that the Board shall review such petitions in accordance with the letter and spirit of the law. This policy shall also pertain, as applicable, to petitions denied by the Governing Board of a school district and subsequently submitted to the Alameda County Office of Education.

II. The County Board of Education encourages school district administrators to work cooperatively with parents, teachers, students, community members, and principals in their efforts to design Charter Schools to improve student learning.

III. These schools shall operate under the provisions of their charters, specific state and/or federal laws, Title 5, California Code of Regulations adopted by the State Board of Education, and general oversight of and agreements with the chartering authority.

IV. While maximizing operational flexibility, the charter school petition shall include compliance-based components or other provisions mandated by law. The County Superintendent of Schools shall establish administrative regulations for the process of submission, review, evaluation, and preparation of written findings for a charter petition submitted to the Board prior to Board action. The administrative regulations shall include:

• Specific details for the granting or denying of a charter petition. • The process for submitting a charter petition. • Guidelines to determine if a charter petition is consistent with the intent of the

law and sound educational practice to accomplish the goals and objectives of the Charter School Act.

• Direction for performing a critical evaluation of the soundness of the proposed educational program and the likeliness of its successful implementation.

• A process to ensure sound fiscal solvency and procedures. • A plan for effective parental involvement in curricular and extra-curricular

(school related) activities. V. The Board shall ensure that any approved charter contains adequate processes and

measures for holding the school accountable for fulfilling the terms of its charter. These shall include, but not be limited to, fiscal accountability systems, multiple measures for evaluating the educational program, and regular reports to the Board.

VI. The Board believes that the ongoing operation of a charter school should be dependent on the school’s effectiveness in achieving its mission and goals for student learning, including student achievement for all numerically significant student subgroups served by the charter school.

Adopted by Alameda County Board of Education 4/25/95 Amended and adopted by Alameda County Board of Education 3/23/04 Readopted by Alameda County Board of Education on 2/26/08 Amended and readopted by Alameda County Board of Education on __/__/13.

(See next page for Legal Reference…)

BP 0420.4 (b) Philosophy-Goals-Objectives and Comprehensive Plans CHARTER SCHOOL POLICY

Legal Reference: EDUCATION CODE The Charter Schools Act of 1992,33054, 41365,42100, 42238.51-42238.53,44237, 44830.1, 45122.1,46201, 47600 et seq., 47640-47647, 47652, 48000, 48010, 48011, 51745-51749.3, 54032, 56026, 56145 – 56146,60600-60652 GOVERNMENT CODE 3540-3549.3 54950 – 54962 PENAL CODE 667.5, 1192.7 CALIFORNIA CODE OF REGULATIONS, TITLE 5 11960 et seq., 15410 et seq. ATTORNEY GENERAL OPINIONS 80 Ops. Atty. Gen. 52 (1997) 78 Ops. Atty. Gen. 253 (1995) 78 Ops. Atty. Gen. 297 (1995)

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Memorandum No: 11019 Meeting Date: April 9, 2013 TO: Alameda County Board of Education FROM: Teresa Kapellas, Executive Director, Administrative Services RE: Aspire Alameda County Countywide Benefit Charter - Approval of

Memorandum of Understanding Background: On February 12, 2013, the Alameda County Board of Education conditionally approved the charter renewal of Aspire Alameda County Countywide Benefit Charter. The approval was conditioned on development of a Memorandum of Understanding (MOU) addressing specific concerns. The MOU has been reviewed by the Board’s Policy Committee. Action Requested: Final Approval of the MOU Attachments: Memorandum of Understanding (Att. 13)

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Aspire Alameda County Countywide Benefit Charter MOU  Page 3 

TABLE OF CONTENTS  

 I.    PURPOSE OF MEMORANDUM OF UNDERSTANDING …………………………………………………………….. 5 

II.  TERM OF MEMORANDUM OF UNDERSTANDING ………………………………………………………………….. 6 

III.  TERM, RENEWAL, AND REVOCATION OF CHARTER ……………………………………………………………….. 6   

Section 1: GOVERNANCE AND ORGANIZATIONAL MANAGEMENT ……………………………………………. 8 

1.1. General ……..……………………………………………………………………………………………………………………. 8 1.2. Organization ……………………………………………………………………………………………………………...…… 8 1.3. Governing Board Composition ………………………………………………………………………………………… 8 1.4. Governing Board Activities ……………………………………………………………………………………………… 9 1.5. Governing Board Policies ……………………………………………………………………………………………….. 10 1.6. Health and Safety Plan …………………………………………………………………………………………………… 11 1.7. Wellness Plan ………………………………………………………………………………………………………………… 11 1.8. Notice to Parents/Guardians …………………………………………………………………………………………. 11 1.9. Family Educational Rights and Privacy Act (FERPA) ……………………………………………………….. 12 1.10. Criminal Records Summaries ………………………………………………………………………………………. 12 1.11. Administration ……………………………………………………………………………………………………………. 12 1.12.Required Disclosures …………………………………………………………………………………………………… 14 1.13. School Accountability Report Card (SARC) ………………………………………………………………….. 14 1.14. Inquiries or Requests for Information  ………………………………………………………………………… 14 1.15. Insurance and Risk Management ………………………………………………………………………………… 14 1.16. Administrative\Business Services Contracts ………………………………………………………………… 16 1.17. Human Resources Management …………………………………………………………………………………. 16 1.18. Facilities ……………………………………………………………………………………………………………………… 17 1.19. Food Service ……………………………………………………………………………………………………………….. 18  

Section 2: EDUCATIONAL PERFORMANCE ………………………………………………………………………………. 18 

2.1. Educational Program …………………………………………………………………………………………………….. 18 2.2. Student Achievement Plan ……………………………………………………………………………………...……. 18 2.3. Evaluation of Educational Programs ……………………………………………………………………………… 19 2.4. Updates to Alameda County Board of Education ……………….…………………………………………. 20 2.5. Services for Students with Disabilities …………………….…………………………………………………….. 20 2.6. Independent Study ……………………………………………………………………………………………………….. 22 

 

Section 3: FISCAL OPERATIONS ……………………………………………………………………………………………….. 22 

3.1. Funding …………………………………….………………………………………………………………………………….. 22 3.2. Fiscal Agent ……………………………………………………………………………………...……………………….…. 23 3.3. Student Attendance Accounting  and Reporting …………………………………………………………… 23 3.4. Financial Reporting ……………….…………………………………………………………………………………..…. 24 3.5. Annual Audit …………………….………………………………………………………………………………………….. 25 3.6. Monitoring and Oversight …………………………………………………………………………………………….. 25 3.7. State Teachers Retirement Systems (STRS)/Public Employees Retirement System          (PERS) Reporting ………………………………………………………………………………………………………….. 26 

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Section 4: FULFILLING CHARTER TERMS ……………………………………………..………………………………….. 26 

4.1. Material Amendments to Charter .……………………………………………………………………………….. 26 4.2. State Assessments …………………………………………………………………………...……………………….…. 27 4.3. Site Visits ……………………………………………………………………………………………………………………… 27 4.4. Renewals ……………….………………………………………………………………………………………………….…. 28 4.5. Notice to Cure and Revocation …………………………………………………………………………………….. 28 4.6. Closure Procedures …………………………………………………………………………………………………..….. 30  

Section 5: NONDISCRIMINATION ……………………………………………..…………………………………………….. 30 

Section 6: ARBITRATION ……………………………………………………………………..………………………………….. 31 

Section 7: SEVERABILITY ……………………………………………………………………..………………………………….. 31 

Section 8: NON‐ASSIGNMENT ……………………………………………..…………………………………………………. 31 

Section 9: AMENDMENT AND WAIVER …………..…………………………………..………………………………….. 31 

Section 10: CAPTION AND SECTION HEADINGS ……………………………..……………………………………….. 32 

Section 11: PUPIL TRANSPORTATION ……………………..…………………………..………………………………….. 32 

Section 12: NOTIFICATION ……………………………………………..………………………………………..…………….. 32 

Section 13: ENTIRE AGREEMENT ……………………………………………..……………………………………………... 32 

Section 14: COUNTERPARTS ……………………………………………..…………………………………………………….. 33 

 

 

 

 

 

 

 

 

 

 

 

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MEMORANDUM OF UNDERSTANDING  

This Memorandum of Understanding (MOU) is made and entered into this 9th day of April, 2013 by, between and among the Alameda County Board of Education (hereinafter "the County Board") Alameda County Superintendent of Schools/Office of Education (hereinafter "the ACOE"), and Aspire Public Schools, (hereinafter referred to as "Aspire"). Hereinafter, the County Board, the ACOE, and Aspire shall be collectively referred to as "the parties."  

I. PURPOSE OF MEMORANDUM OF UNDERSTANDING 

A.   The State of California enacted the Charter Schools Act of 1992 (hereinafter "The Act") authorizing the formation of charter schools with the intent that the schools improve student learning through a variety of means, including increased learning opportunities, innovative teaching methods, performance‐based accountability, and expanded choice for parents within the public school system.  

B.   The Act authorizes the County Board to grant charter petitions under specified circumstances. The County Board has conditionally approved a countywide benefit charter renewal petition for Aspire Alameda County Countywide Benefit Charter (hereinafter referred to as “Aspire Countywide” or “Charter School”), consisting of Aspire California College Preparatory Academy (hereinafter “Cal Prep”) and Aspire College Academy (hereinafter "ACA''), for a five‐year period beginning July 1, 2013 through June 30, 2018, (hereinafter "the Charter").  

C.   Aspire Public Schools is a California non‐profit public benefit corporation which manages and operates the Charter School. Aspire is responsible for the Charter School’s compliance with the terms of the renewed Charter and with this MOU.  

D.   All parties agree that no single party to this Agreement waives any of the rights, responsibilities and privileges established by the Charter Schools Act of 1992 that may change from time to time during the Term of this MOU.  

E.   To the extent permitted by applicable law, the County Board has, by agreement with the County Superintendent, delegated its obligations to oversee the Charter School, whether arising at law, by the terms of Aspire's renewed Charter, by this Agreement, or from any other source, to the ACOE; and in connection with the said delegation, the ACOE shall report periodically to the County Board.  

F.   The fundamental interest of the ACOE is – on a continuing basis – to be reasonably assured that Aspire is: 1. Implementing the provisions of the Charter as approved. 2. Obeying all requirements of federal, state, and local law that apply to the Charter School. 3. Operating prudently and soundly in all respects. 4. Providing a sound education for the Charter School’s students. 

 G.   The parties recognize that there are many matters related to the operation of this Charter School 

and the effective oversight of Aspire, which go beyond the provisions included in Aspire's renewed Charter or need further clarification. ACOE also acknowledges that the operation of the Charter School is to be solely carried out by Aspire. This MOU is intended to address those matters that have not been covered in the renewed Charter and to provide guidance on the oversight policies and procedures of ACOE. Further, this MOU is intended to outline the parties' agreements governing their respective fiscal and administrative responsibilities and their legal relationships.  

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H.   The parties recognize and agree that Aspire shall not charge tuition, shall be nonsectarian, and shall be open to all students regardless of ethnicity, national origin, gender, or disability and those provisions of non‐discrimination shall apply as well to employment.  

II. TERM OF MEMORANDUM OF UNDERSTANDING  

A.   This Memorandum of Understanding (MOU), provided it is fully executed by all parties, shall cover the term of the renewed Charter five (5) fiscal years commencing on July 1, 2013, and ending on June 30, 2018 ("Term"). This MOU between and among the County Board, ACOE, and Aspire shall include Attachments A and B, and is subject to termination during this Term or during any subsequent renewal of the charter petition as specified by law or as otherwise set forth in this MOU. The "effective date" of the renewal is July 1, 2013.  

B. Any modification of this MOU must be made in accordance with Section 8 (Amendment and Waiver) by duly authorized representatives of all Parties. 1. The duly authorized representative of Aspire is its Chief Executive Officer or designee.  2. The duly authorized representative of the County Board is the President of the Alameda County 

Board of Education or designee.  3. The duly authorized representative of the ACOE is the County Superintendent of Schools or 

designee.  4. For purposes of material amendments to the renewed Charter, such amendments take effect 

only if approved by Aspire and the County Board.   C. For purposes of material amendments to the charter, such amendments take effect only if approved 

by Aspire and the County Board. 

D. This MOU shall be reviewed at least annually by the Parties and amended as mutually agreed.  Proposed revisions to the MOU will be submitted by February 1 annually, or as may be requested by Aspire or the ACOE.  Aspire or ACOE may request mid‐year revisions to this MOU that are triggered by material changed circumstances, changes in laws, or policies or conditions of operation by the ACOE.  Such modifications, if agreed upon, will be included as addendums to this MOU.  This MOU will automatically expire upon the expiration or revocation of the Charter. 

 

Ill. TERM, RENEWAL, AND REVOCATION OF CHARTER  

A. Charter School is a public charter school that shall be operated pursuant to the renewed charter petition (the Charter). The charter renewal was granted with conditions by the County Board on February 12, 2013. Should Aspire fail to comply with the conditions of the charter renewal, the County Board shall have the right to revoke the renewed Charter in accordance with Education Code §47607 and applicable regulations, with no prior notification of corrective action. The specific conditions of renewal are as follows:  1. The parties acknowledge that Aspire submitted a charter petition to Oakland Unified School 

District (OUSD) in March 2013 for the purpose of operating ACA as a separate K‐5 charter under 

the authority of OUSD.   

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a. If Aspire is granted a new charter by the OUSD to operate ACA as a separate K‐5 charter 

school beginning fall 2013, Aspire shall request a material amendment of the Charter to 

eliminate the ACA campus and to change the range of grades served by the Countywide 

Benefit Charter to grades 9 through 12 only, within 15 days of OUSD’s approval.   

b. If Aspire’s March 2013 petition to Oakland Unified for a new charter for ACA is denied, 

Aspire will have the right to appeal Oakland Unified’s decision to the County Board.  

Such appeal must be accompanied by a request for a material amendment of the 

Countywide Benefit Charter to eliminate the ACA campus and change the grade 

configuration to 9‐12 only.   

i. If the County Board grants the appeal and approves the material amendment 

prior to June 15, 2013, the effective date of such actions shall be July 1, 2013.    

ii. If the County Board does not take action on the appeal and material 

amendment by June 15, 2013, Aspire may continue to operate ACA as part of 

the Countywide Benefit Charter for the 2013‐2014 school year.  The effective 

date of subsequent action by the County Board to approve the ACA charter on 

appeal and approve the material amendment to change the grade configuration 

shall be July 1, 2014 and the term of the new charter for ACA shall be no more 

than four (4) years, terminating June 30, 2018.   

2. By May 15, 2013, Aspire shall submit to ACOE a revised table of Measurable Pupil Outcomes (MPOs) for Cal Prep that includes specific annual targets associated with the identified pupil outcomes and measures.  The targets will be ambitious, but achievable, and will include targets for identified student subgroups, including English Learners and students with IEPs.  If approved by ACOE staff, the new MPOs will be incorporated into the charter as administrative revisions. 

3. By September 1, 2013, Aspire shall submit its multi‐year plan for full transition to common core standards, including changes in curriculum, instruction, assessment and professional development.  The plan will include timelines and resources. 

B. Charter School is authorized to operate with grades K through 12.  Charter School may grow to serve an enrollment of 635 students by the end of the next charter renewal period.  

C. Aspire shall be responsible for all the functions of Aspire as a charter school subject to terms and conditions set forth in this MOU, the renewed Charter and applicable law.  

D. Aspire's renewed Charter shall have a five (5) year term and expire on June 30, 2018. The parties acknowledge that the provisions of the renewed Charter and this MOU are not intended to conflict. However, in case of conflict between the Charter and MOU the parties agree to meet as soon as possible to negotiate an amendment to the MOU (or Charter, if necessary‐which shall require County Board approval for material changes). In all cases the terms of the MOU or the law shall control over the terms of the Charter if there is a conflict. 

E. Future review and extension of the Charter School shall be based on compliance with the terms set forth in this MOU, the Charter, requirements of the Education Code , and applicable state regulations.  The ACOE shall review all materials submitted in accordance with ACOE policy and this 

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MOU, including the continued fiscal viability of the Charter School and its compliance with any annual audit findings.  Review of the Charter School shall also be in accordance with state and federal law, and as described under Section 4.3 (Site Visits) of this MOU. The County Board reserves the right to approve amendments to the Charter and/or revoke the Charter as specified in Education Code Section 47607 and other applicable law and regulations, if any.  

 SECTION 1: GOVERNANCE AND ORGANIZATIONAL MANAGEMENT  

 1.1. General 

1.1.1. The Charter School will operate consistent with EC Section 47604(a). Aspire 

acknowledges, as is stated in its Charter, that it is a separate legal entity and neither the County Board nor the ACOE are liable for the debts and obligations of Aspire or the Charter School as per EC 47604(c).  

1.1.2. The parties further recognize that consistent with the renewal petition conditionally approved by the County Board, Aspire has obtained and maintains status as a non‐profit, public benefit corporation as provided in EC 47604.  

1.1.3. The County Board reserves the right to appoint a representative to the Aspire Board of Directors in accordance with EC Section 47604 (b).  

1.1.4. Aspire and he Charter School will use all revenue received from state and federal sources only for the educational services of Aspire and the Charter School and for the benefit of the students enrolled at Aspire and attending the Charter School. 

1.1.5. Other sources of funding must be used in accordance with applicable state and federal statutes, and the terms or conditions, if any, of any grant or donation.  

1.2. Organization  

1.2.1. Prior to the effective date of renewal, and subsequently at all times it is operational, Aspire will post and/or update the information set forth below on Aspire’s or the Charter School’s website.  Aspire will update the posting as quickly as possible whenever the information changes.  

1.2.1.1. The names and contact information for the principal contacts for the Charter School; and 

1.2.1.2. The names and contact information for the Aspire’s and the Charter School’s management/operational leadership and for Aspire’s Board of Directors.  

1.2.2. Aspire will provide ACOE with written notice of any change in the directors, officers, and administrators at the beginning of the following fiscal year.  

1.3. Governing Board Composition  

1.3.1. Prior to the effective date of renewal, and subsequently at all times it is operational, Aspire will post the following information on Aspire’s or the Charter School’s website, 

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and will update the posting as quickly as possible whenever the information changes: 

1.3.1.1. Updated Articles of Incorporation as filed with the California Secretary of State.  

1.3.1.2. Updated Bylaws approved by Aspire.  

1.3.1.3. Notice of approval of federal 501 (c)(3) tax‐exempt status of Aspire.  

1.3.1.4. Conflict of Interest policy applicable to Aspire and the Charter School.  

1.3.1.5. Roster and biographies of current Board of Directors of Aspire.  

1.3.1.6. Membership process for the Board of Directors of Aspire.  

1.3.1.7. Local school administration, including a description of the decision‐making process used by the Charter School including parent/teacher organizations.  

1.4. Governing Board Activities 

1.4.1. Calendar: Aspire shall provide ACOE an annual calendar of Board meetings, including a description of how parents of the Charter School students and community members will be notified of the meetings. This calendar shall be posted on Aspire’s or the Charter School’s website.  

1.4.2. Brown Act Training: Prior to the effective date of renewal, Aspire shall provide verification by letter to ACOE that all members of the governing board of Aspire, administrative staff, and any other Charter School staff deemed appropriate by Aspire have participated in training on the requirements of the Ralph M. Brown Act (Government Code Sections 54950, et seq.)(the “Brown Act”). 

1.4.3. Governing Board Meetings: The governing board of Aspire shall conduct public meetings at such intervals as are necessary to ensure that the Board is providing sufficient direction to Aspire and the Charter School through implementation of effective policies and procedures. Governing board meetings of Aspire will be conducted in keeping with the requirements of the Brown Act.  

1.4.3.1. All agendas shall be provided to the ACOE electronically in advance of the board meeting when posted and such posting shall be in a conspicuous location and on Aspire’s or the Charter School’s website in accordance with the Brown Act.  

1.4.3.2. Minutes of each meeting, preliminary or approved, shall also be made available to the ACOE within twenty (20) working days of the meeting, whether regular or special, along with any changes or additions to agendas and/or materials provided to the Board. 

1.4.3.3. Approved Governing Board meeting agendas and minutes will be posted on Aspire’s or the Charter School’s website. 

1.4.3.4. Aspire Board meeting agendas and minutes shall be maintained and available for public inspection and during site visits. 

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1.4.3.5. If Aspire records its meetings, Aspire shall provide ACOE with the audio or video recording of the meeting.  

1.5. Governing Board Policies:  

1.5.1.1. The Aspire Board will adopt policies and procedures to guide the operation of the Charter School, and Aspire will post such policies and procedures on Aspire’s or the Charter School’s website, updating the posting as quickly as possible following any change. The policies and procedures will include, but not be limited to, the following:  

1.5.1.1.1. Conflicts of Interest: Prior to effective date of renewal, Aspire's Board shall:  

1.5.1.1.1.1. Adopt a conflict of interest policy, including provisions related to nepotism, for itself, for the Charter School, and for Aspire's employees and contractors, to ensure that no action taken by an individual or organization covered by the policy results in an actual or apparent conflict of interest; and  

1.5.1.1.1.2. Provide ACOE verification that all Aspire Board members and employees have participated in conflict of interest training.  

1.5.1.1.2. Internal Fiscal Controls: Aspire will maintain internal fiscal control policies governing all financial activities of the Charter School. Aspire shall provide ACOE a copy of all Board‐approved internal fiscal control policies and procedures (and any revisions thereto).  All such policies and procedures are subject to review during site visits to see that they are being implemented.  

1.5.1.1.3. Campus Supervision: Prior to the effective date of renewal, Aspire shall provide ACOE with a copy of the Board‐approved policy relative to the supervision of Aspire students before and after school and while on campus, student pick‐up, as well as a procedure for visitors to enter and leave campus. 

1.5.1.1.4. Discipline Policies: Prior to the effective date of renewal, Aspire shall provide ACOE a copy of the Board‐approved policies relative to the Charter School’s student discipline.  These policies shall contain a list of the offenses for which students may be suspended or expelled, the procedures for suspension or expulsion and provision of homework for students for less than 5 days suspension, procedures by which parents and students will be informed about reasons for suspension or expulsion, and of their due process rights in regard to either disciplinary action. 

1.5.1.1.5. Parent/Student Handbook: Prior to the effective date of renewal, ASPIRE shall provide ACOE with a copy of the parent/student handbook for the Charter School. At a minimum, the handbook shall include detailed expectations for student attendance, behavior, and discipline, including policies and consequences for bullying and harassment, due process rights related to discipline (including suspension, expulsion, and special education), and a description of both informal and formal complaint procedures that parents may 

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pursue in the event of disagreements. Aspire will provide a hardcopy of the parent/student handbook to each family at the beginning of each school year and will post a copy on the Charter School’s website.  

1.6. Health and Safety Plan:  

1.6.1.1. Prior to the effective date of renewal, and at all times it is operational during the Charter term, Aspire will have the following information posted on Aspire’s or the Charter School’s website  and will update the posting as quickly as possible whenever the information changes:  

1.6.1.1.1. A copy of the health, safety, and emergency plan for the Charter School’s students and employees. 

1.6.1.1.2. Certification that staff has been trained in health, safety, and emergency procedures.  

1.6.1.1.3. The health and safety plan shall address at a minimum, fire emergencies, earthquakes and other natural disasters, civil disorder, accidents, injuries, and other threats to the health and safety of students and staff. Aspire shall provide training for Charter School staff in responding to emergencies and conduct emergency response drills for its students. Aspire shall provide ACOE a copy of the annual calendar of emergency drills for students at the Charter School. 

1.7.  Wellness Plan: 

1.7.1.1. Prior to the effective date of renewal, and at all times it is operational during the Charter term, Aspire will have the following information posted on Aspire’s or the Charter School’s website and will update the posting as quickly as possible whenever the information changes: 

1.7.1.1.1. A wellness plan that shall address at a minimum: physical activities for students, goals for nutrition education, and other school‐based activities that are designed to promote student wellness in a manner that is appropriate. 

1.7.1.2. Free or reduced price nutritionally adequate meals:  Aspire shall comply with California Education Code Section 49550 and provide ACOE a copy of their policy for serving free or reduced price nutritionally adequate meals. 

1.8. Notice to Parents/Guardians:  

1.8.1.1. Prior to the effective date of renewal, and at all times it is operational during the Charter tern, Aspire will have posted on Aspire’s or the Charter School’s website, information concerning the rights of parents and guardians under the applicable provisions of the federal No Child Left Behind (NCLB) and the Family Educational Rights and Privacy Acts (FERPA), and will update the posting as quickly as possible whenever the information changes. Aspire will also provide a hardcopy of the information to each family at the beginning of each school year.  

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1.8.1.2. If Aspire receives Title I funding on behalf of the Charter School, the Charter School shall provide parents with the required information regarding NCLB, including the right to request and receive essential information about the professional and educational background of the teacher(s) instructing their child and notification when their child is taught for four or more weeks by a teacher who is not "highly qualified” as defined by NCLB. 

1.9. Family Educational Rights and Privacy Act (FERPA):  

1.9.1.1. Aspire employees have a legitimate educational interest such that they are entitled to access to education records under 20 U.S.C.A. § 1232g, the Family Educational Rights and Privacy Act (FERPA). Aspire, the Charter School, and its officers and employees shall comply with FERPA at all times. In addition, it is agreed that the ACOE has a legitimate educational interest in the educational records of the Charter School's students such that the ACOE shall have access to those records. Records shall, at a minimum, include emergency contact information, health and immunization data, attendance summaries, and academic performance data from the statewide student assessments required pursuant to EC sections 60605 and 60851. 

1.10. Criminal Records Summaries:  

1.10.1.1. At all times during the term of the renewed Charter, Aspire employees at the Charter School, parent volunteers who will be performing services with Aspire students that are not under the direct supervision of a certificated teacher, and onsite vendors having unsupervised contact with Aspire students will submit to background checks and fingerprinting in accordance with EC Section 45125.1. Aspire will provide certification to ACOE that all employees, and volunteers/vendors (as applicable) have cleared a criminal records check prior to their having any unsupervised contact with students. Aspire shall maintain on file and have available for inspection during site visits, evidence that it has performed criminal background checks for all employees and documentation certifying that vendors have conducted required criminal background checks for their employees prior to any unsupervised contact with students.  

1.11. Administration 

1.11.1. Prior to the effective date of renewal, and at all times it is operational during the Charter term,  Aspire will have the following information posted on Aspire’s or the Charter School’s website and will update the posting as quickly as possible whenever the information changes:  

1.11.1.1. Enrollment and Admissions Documentation:  

1.11.1.1.1. Procedures for enrollment, admission, and the public random drawing, which will include, but not be limited to an assurance that the Charter School will provide enrollment preferences as specified in the Charter.  

1.11.1.1.2. Descriptions of outreach and recruitment activities that have been 

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conducted to reach target population.  

1.11.1.1.3. Evidence that enrollment preferences and random drawing preferences are consistent with the Charter and applicable law.  

1.11.1.1.4. A copy of the application and enrollment forms and information provided 

to prospective families.

1.11.1.1.5. Process for exiting a student from the Charter School for other than disciplinary reasons. 

1.11.1.2. Aspire shall make a serious and consistent effort to recruit students to the Charter School to 1) achieve a racial and ethnic balance among its pupils that is reflective of the general population residing within Alameda County, and 2) to fulfill its mission to serve students from communities throughout the county.   

1.11.1.2.1. To that end, Aspire shall include in the revised Measurable Pupil Outcomes, to be submitted pursuant to Section III.A.2, above, the goal of achieving a student enrollment reflective of the student population in Alameda County by the end of the renewal charter term, with progress toward that goal to be demonstrated each year. 

1.11.1.2.2. As evidence of its recruitment efforts, Aspire shall, by December 1st of each year, provide ACOE with documentation of its recruitment plan and all recruitment materials, including but not limited to a timeline of outreach and enrollment activities (including the date of the enrollment lottery), flyers, mailers, mailing lists, event agendas, sign‐in sheets for events, etc.   

1.11.1.2.2.1. Recruitment materials shall be produced in English, Spanish and Chinese.   

1.11.1.2.2.2. The plan and documentation shall reflect recruitment of students residing in at least three (3) cities within Alameda County but outside the geographic boundaries of the City of Berkeley, in which Cal Prep is located.   

1.11.1.2.2.3. The plan and documentation shall also reflect recruitment of students from groups that are underrepresented in the Charter School’s student body, including Native American, Asian, Pacific Islander and white students.   

1.11.1.2.3. No later than February 1st of each year, Aspire shall also submit to ACOE a list of all students who have applied for admission to Cal Prep, including name, address, grade, and racial/ethnic identification (consistent with CDE reporting).   

1.11.1.3. By September 30 of each year, Aspire shall also provide the ACOE with electronic documentation of enrollment, including the Charter School student's name, date of birth, residence address, name and address of school attended in previous year, and parent's or guardian's name.  

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1.12. Required Disclosures:  

1.12.1.1. Aspire shall immediately notify ACOE of any pending or actual litigation and/or claim from any party or notice of potential infraction, criminal or civil action against Aspire, the Charter School or any employee, agent or volunteer that may involve or affect Aspire or the Charter School. In addition, Aspire shall immediately notify ACOE of any request for information by any governmental agency about Aspire or the Charter School. ACOE shall immediately notify Aspire of any pending or actual litigation and/or claim from any party or notice of any potential litigation and/or claim against ACOE, the County Board, Aspire or the Charter School, that may involve or affect Aspire or the Charter School. In addition, the ACOE shall immediately notify Aspire of any request for information by any governmental entity about Aspire or the Charter School.  

1.13. School Accountability Report Card (SARC):  

1.13.1.1. On or before February 1st of each year, Aspire shall post its SARC on Aspire’s or the Charter School’s website. Aspire will use the template developed by the California Department of Education (“CDE”), which is available at http://www.cde.ca.gov/ta/adsa. Aspire may add or delete elements of the SARC in accordance with applicable law.  

1.14. Inquiries or Requests for Information:  

1.14.1.1. Aspire shall promptly respond to all reasonable inquiries by the ACOE, County Board, the Superintendent of Public Instruction, their respective designees and any other authorized agency, including but not limited to the financial records of the Charter School and shall consult with the County Superintendent or his/her designee regarding any inquiries as per EC 47604.3.  

1.15. Insurance and Risk Management:  

1.15.1.1. Aspire shall procure from an insurance carrier licensed to do business in the State of California or a qualified joint power authority (“JPA”) registered with the California Department of Industrial Relations, and keep in full force during the term of the renewed Charter, at least the following insurance coverage for itself and the Charter School:  

1.15.1.1.1. Property Insurance ‐ for replacement value, including coverage for all assets listed in the applicable property inventory and consumables.  

1.15.1.1.2. General Liability‐At least two million dollars ($2,000,000) per occurrence and five million dollars ($5,000,000) in total general liability insurance, providing coverage for negligence, errors and omissions/educators legal liability, abuse and molestation, and employment practices liability of Aspire, its governing board, officers, agents, employees, or students of the Charter School. The deductible per occurrence for said insurance shall not exceed twenty thousand dollars ($20,000) for any and all losses resulting from negligence, errors and omissions of Aspire, its governing board, officers, agents, employees, or 

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students of the Charter School.  

1.15.1.1.3. Workers' Compensation ‐In accordance with the provisions of the California Labor Code, insurance adequate to protect Aspire from claims under Workers' Compensation Acts which may arise from its operation of the Charter School, with statutory limits. 

1.15.1.1.4. Automobile Insurance ‐To the extent necessary and in amounts appropriate for the type and use of any automobile.  

1.15.1.2. In addition, Aspire shall institute a risk management plan, including policies and practices to address reasonably foreseeable occurrences, and will provide ACOE with certification that such policies and practices have been instituted at the Charter School. 

1.15.1.3. Aspire shall provide evidence of all applicable insurance coverage to ACOE annually and will instruct the insurance carrier(s) to inform the ACOE immediately if the coverage becomes inoperative for any reason. The ACOE may request to see evidence of insurance coverage during site visits.  

1.15.1.4. Aspire and the Charter School shall hold harmless, defend, and indemnify the County Board, ACOE, its officers, agents and employees, from every liability, claim, or demand which may be made by reason of (1) any injury to volunteers; and (2) any injury to person or property sustained by any person, firm, or corporation caused by any intentional or negligent act or omission of Aspire and/or the Charter School, its officers, employees or agents. In cases of such liabilities, claims, or demands, Aspire, at its own expense and risk, shall defend with legal counsel satisfactory to ACOE all legal proceedings which may be brought against the County Superintendent, the County Board, ACOE and its officers and employees (who will cooperate fully with Aspire’s attorneys and insurance carriers), and shall satisfy any resulting judgments up to the required amounts that may be rendered against any of them.  This indemnity and hold harmless provision shall exclude actions brought by third persons against the County Superintendent, the County Board, ACOE or their officers and employees arising out of the gross negligence or intentional acts, errors, or omissions of the County Superintendent, the County Board, ACOE or their directors, employees, officers and agents. 

1.15.1.5. ACOE and the County Board shall hold harmless, defend, and indemnify Aspire and/or the Charter School, its Board, officers, agents and employees, from every liability, claim, or demand which may be made by reason of (1) any injury to volunteers; and (2) any injury to person or property sustained by any person, firm, or corporation to the extent caused by any act, neglect, default, or omission of the County Superintendent, the County Board, or ACOE, its officers, employees or agents.  In such cases of such liabilities, claims, or demands, ACOE and/or County Board, at its own expense and risk, shall defend with legal counsel satisfactory to Aspire all legal proceedings which may be brought against Aspire, its Board, officers, and employees, who will cooperate fully with the County Board and/or ACOE, its officers and employees, attorneys and insurance carriers and shall satisfy any resulting judgments up to the required amounts that may be rendered against any 

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of them.  This indemnity and hold harmless provision shall exclude actions brought by third persons against Aspire and/or the Charter School arising out of the gross negligence or intentional acts, errors, or omissions of Aspire, its Board, directors, employees, officers and agents. 

1.16. Administrative\Business Services Contracts:  

1.16.1.1. Prior to the effective date of renewal, Aspire must provide the ACOE a copy of its agreement, if applicable, with the vendor that will provide administrative\business services to Aspire for the Charter School, including but not limited to, payroll, accounting and budgeting, attendance accounting, fiscal reporting, contracts management, and purchasing, etc.  

1.17. Human Resources Management  

1.17.1. Aspire is deemed the exclusive employer of the employees of the Charter School for the purposes of the Educational Employee Relations Act (EERA) under Government Code Section 3540, et. seq. Aspire will have sole responsibility for employment, management, dismissal, and discipline of its employees. Prior to the effective date of renewal, Aspire shall provide to the ACOE job descriptions and qualifications for each position at the Charter School, and employment rules including evaluation, hiring and termination.  

1.17.1.1. Employee Handbook: Prior to the effective date of renewal, and at all times it is operational during the Charter term, Aspire will have posted on Aspire’s or the Charter School’s website (and will update the posting as quickly as possible whenever the information changes), a copy of the employee handbook that will be distributed to employees at the Charter School each year. At a minimum, the handbook shall include detailed expectations for employee performance and behavior, due process rights of employees related to disciplinary actions (including termination), compensation and benefit information, and a description of both informal and formal complaint procedures that employees may pursue in the event of disagreements. Aspire may provide the ACOE with an electronic copy of the document in lieu of posting it on Aspire’s or the Charter School’s website.  

1.17.1.2. Employee Contracts: Prior to the effective date of renewal, Aspire will provide ACOE sample employee contract(s) that, at a minimum, state that Aspire is the exclusive employer of employees and has sole responsibility for employment, management, dismissal, and discipline of its employees. Aspire will provide ACOE with updated versions of the sample employee contract(s) when any changes are made to them during the term of the Charter.  

1.17.1.3. Teacher Credentials and Highly Qualified Teacher Requirements: Prior to the effective date of the renewal, and by September 30th of each year thereafter, Aspire shall provide the ACOE proof that all of the Charter School’s teachers hold a Commission on Teacher Credentialing certificate, permit, or other document equivalent to that which teachers in other public schools are required to hold, except as otherwise exempted by the Charter Schools Act. The certification will also cover the compliance with the federal No Child Left Behind (NCLB) highly qualified teacher requirements. Aspire will have documentation on file (for inspection upon 

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request) of its teachers' credentials and that the teachers of any NCLB core subject meet the highly qualified teacher requirements.  

1.17.1.4. State Teachers’ Retirement System (“STRS”) and Public Employees Retirement System (“PERS”)  Reporting Requirements: Aspire shall accept and assume sole financial responsibility for all STRS and PERS reporting fines and penalties resulting from incomplete, inaccurate, or late reports and/or inadequate or late deposits from any cause whatsoever, except to the extent resulting from the sole negligence of the ACOE. Such responsibility shall include but not be limited to any and all reporting fines and/or penalties.  

1.18. Facilities  

1.18.1. It is understood and agreed that the County Board and/or the ACOE have no obligation to provide facilities to Aspire for the Charter School. If Aspire seeks facilities for the Charter School from a district in which it intends to locate under Proposition 39, it shall follow applicable statute and regulations regarding submission of such a request to a district. Aspire shall provide a copy of each Proposition 39 request for the Charter School to ACOE at the time of submitting its request to any school district.  

1.18.1.1. Prior to the effective date of renewal, Aspire shall provide ACOE with its current facility lease agreements, and evidence that its facilities are adequate for the Charter School's needs. Aspire shall thereafter provide any and all amendments to lease agreements for its school sites and resource centers by July 1st of reach year.  

1.18.1.2. Zoning and Occupancy: Prior to the effective date of renewal, Aspire shall provide ACOE a certification that the Charter School’s facility is located in an area that is properly zoned for operation of a school and that has received a conditional use permit, and that has been cleared for student occupancy by all appropriate local authorities.  All facilities must meet all applicable health and fire code requirements and zoning laws. Aspire will furnish the ACOE, upon request, with all local approvals (EC Section 47610(d)) including applicable fire marshal clearances, certificates of occupancy, signed building permit inspections and approved zoning variances. The Charter School cannot exempt itself from applicable local zoning or building code ordinances.  

1.18.1.3. ACOE may conduct a site review to determine that the facilities are clean, safe, Americans with Disabilities Act (ADA) compliant, and have the necessary local approvals to operate. 

1.18.1.4. In the event that the Charter School seeks to open an additional school site, Aspire  will submit a request for a material revision of its Charter to the Alameda County Board of Education for approval.  Approval must be obtained before any additional sites can begin operations. 

1.19.  Food Service  

1.19.1. Charter School shall provide for each needy pupil, one nutritionally adequate free or reduced‐price meal during each school day, as described under Education Code Section 

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49550.  Needy children shall be defined as those children who meet federal eligibility criteria for free and reduced price meals as defined in Education Code Section 49531. 

SECTION 2: EDUCATIONAL PERFORMANCE 

2.1 Educational Program  

2.1.1 By August 1st of each year of the renewed Charter term, Aspire will have the following information posted on the Internet and will update the posting as quickly as possible whenever the information changes:  

2.1.1.1 The complete educational program for students to be served including, but not limited to: 

2.1.1.1.1 A description of the curriculum and identification of the basic instructional materials to be used,  

2.1.1.1.2 Plans for professional development of instructional personnel to deliver the curriculum and use the instructional materials,  

2.1.1.1.3 Identification of specific assessments that will be used in addition to the results of the Standardized Testing and Reporting (STAR) program in evaluation of student progress, and  

2.1.1.1.4 Course offerings for middle and high school, if applicable.  

2.1.1.2 Annual calendar for the Charter School’s academic year that includes the number of instructional days (must provide a minimum of one hundred and seventy (175) days unless otherwise allowed by law), annual instructional minutes offered, and the number of professional development days.  

2.1.1.3 Daily bell schedule for site based programs.  

2.2 Student Achievement Plan 

2.2.1 Aspire will not be required to submit a Student Achievement Plan for the Charter School if it meets its Academic Performance Index (“API”) growth targets and makes adequate yearly progress (“AYP”), both school wide and by significant subgroups, each year.  

2.2.2 If the Charter School fails to meet API and AYP targets school‐wide or by numerically significant subgroups for two consecutive school years, Aspire shall be required to submit a Student Achievement Plan to ACOE according to the following dates: 

2.2.2.1 October 1‐draft Student Achievement Plan  

2.2.2.2 December 1 ‐final Student Achievement Plan  

2.2.3 If Aspire is seeking renewal of the Charter School and it has not met API and AYP in the prior two school years, Aspire shall submit a draft Student Achievement Plan for the future, concurrent with the charter renewal request.  

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2.2.4 Aspire shall implement its final Student Achievement Plan that sets forth the Charter School’s specific goals, how progress towards and achievement of each goal will be measured, and plans for addressing areas identified as needing improvement. The Student Achievement Plan shall build upon the assessment measures, educational goals, and student outcomes described in the charter petition, but shall not provide for less stringent assessment measures, educational goals, and student outcomes than those described in the charter petition. If the final Student Achievement Plan is less stringent than the Charter, this will be considered a material amendment to the Charter and shall be subject to ACOE review and approval.  

2.3 Evaluation of Educational Programs  

2.3.1 Annual Report of Activities: In conjunction with the SARC, on or before February 1st of 

each year, Aspire shall post on Aspire’s or the Charter School’s website and submit a report to ACOE for the Charter School for the prior year that examines the following: 

2.3.1.1 STAR results both in aggregate and disaggregated by numerically significant subgroups.  

2.3.1.2 CAHSEE results both in aggregate and disaggregated by numerically significant subgroups.  

2.3.1.3 Progress made toward meeting API and AYP targets.  

2.3.1.4 Progress made toward each of the educational goals and student outcomes identified in the renewed Charter. 

2.3.1.5 Results and analysis of any additional internal assessments used by Aspire at the Charter School.  

2.3.1.6 The fulfillment of the school's purposes and goals, including plans to address areas identified as needing improvement by Aspire.  

2.3.1.7 Culture and climate of the school including attendance patterns, parent satisfaction surveys, community participation, and report on complaints/resolutions from parents.  

2.3.1.8 Evidence that Aspire and the Charter School are financially sound.  

2.3.2 If ASPIRE has been required to submit a Student Achievement Plan for the Charter School, it must also address the following elements in the Annual Report:  

2.3.2.1 Progress made in areas identified where progress falls short of meeting outcomes identified in the Student Achievement Plan.  

2.3.2.2 Professional development provided to further progress on goals described in the Student Achievement Plan.  

2.3.2.3 Progress made on the implementation of changes to curriculum and instructional 

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strategies identified in the Student Achievement Plan.  

2.3.2.4 Evidence that Aspire is systemically examining student data and using it to drive decisions regarding curriculum and instruction.  

2.3.3 Annual Plan Regarding English Language Learners (“ELLs”) and other Special Needs Students: A continuing plan for the support of students requiring academic assistance to meet school curriculum and assessment requirements, including English language learners and those with identified special education needs, as well as for students continuing to be unsuccessful even with additional support, shall also be submitted to the ACOE in written form on or before February 1st of each year. The plan shall be reassessed, at a minimum, on an annual basis to measure the effectiveness of the program to meet established goals and Aspire shall make revisions as required. 

2.3.4 The Annual Report, (in conjunction with the Student Achievement Plan, if applicable) shall be used as a central area of focus for site visits. Aspire will provide specific evidence that the results, as shown in the Annual Report, are targeting improvement in student achievement.  

2.4 Updates to Alameda County Board of Education:  At the request of ACOE, Aspire shall present updates and or reports to the Alameda County Board of Education during the year.  

2.5 Services for Students with Disabilities  

2.5.1 At all times during the Charter’s Term and this MOU, Aspire shall make best efforts for Aspire to act as its own local education agency (“LEA”) in a Special Education Local Planning Area (“SELPA”), or as a duly constitute SELPA approved by the State of California.  It is recognized that at the time of renewal of the Charter, Aspire, and therefore the Charter School, is an LEA member of the El Dorado County SELPA, that Aspire shall be categorized as an LEA for the purpose of providing special education services to students of the Charter School.   Aspire shall provide ACOE with a copy of the Local Plan and documentation of approval of the Charter School as an LEA in the El Dorado County SELPA. Aspire expressly acknowledges its responsibility for all special education related costs required for students of the Charter School, over and above the funding received for this purpose.   

2.5.2 Aspire and/or the Charter School shall assume all responsibility, including but not limited to full financial responsibility, for the implementation and continuing operation of all items identified in this Section, specifically any and all costs associated with the provision of special education and related services and accommodations under Section 504 of the Rehabilitation Act, for all students who are enrolled in ASPIRE, over and above any state or federal funding received for such purposes.  

2.5.3 Special Education and Section 504 Staffing: Aspire shall provide its own properly credentialed and fully qualified coordinator for special education and shall be responsible for referrals, identification, assessments, Individual Education Plans (“IEPs”) and Section 504 team meetings, implementation of Section 504 Plans and IEPs, complaints, mediations, and due process hearings.  Aspire may contract with any other school district for other services on behalf of the Charter School, provided that such are 

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available and are at no cost to the County Board and/or ACOE.  Written agreements shall be authored to specify such services and costs. It is further recognized that Aspire and/or the Charter School may contract with a SELPA, employ its own staff and/or contract with other vendors to deliver services required by the IEPs and/or Section 504 Plans of students enrolled in the Charter School and as otherwise required by applicable state and federal laws. Aspire will provide special education revenue and expense schedules to the ACOE as back‐up to required regular financial reports.  To the extent that the delivery of Section 504 and/or special education services and adherence to Section 504 and special education laws have costs in excess of revenue allocated to the Charter School for such purposes, Aspire and/or the Charter School shall be responsible for any and all such costs related to students of the Charter School.  

2.5.4 Requests For Information: Aspire and the Charter School agree to fully and promptly comply with any reasonable requests for information made by the ACOE with regard to special education services and individual students at the Charter School. The ACOE may establish regular meetings with Aspire special education coordinator for purposes of reviewing special education and/or Section 504 compliance. The ACOE may also take action to monitor the Charter School to ensure that special education and/or Section 504 services are being provided as required by law and applicable SELPA policy.  

2.5.5 Certification Requirements: Aspire agrees to defend with legal counsel satisfactory to ACOE and to hold harmless the County Board, the County Superintendent, the Alameda County Office of Education, and each of their officers, directors, agents and employees, from and against any and all costs, including attorney's fees, and/or awards related to complaints, due process hearings, mediations or any and all forms of litigation relating to special education and/or Section 504 matters involving a student’s enrollment, services and/or attendance at the Charter School.  This indemnification shall exclude any matters which relate to the enrollment or attendance of a student in an ACOE program, unless the student’s enrollment or attendance in such program was through a contract with Aspire.  Aspire shall provide ACOE with annual written certification that it has maintained these provisions as part of the Charter School’s Annual Report, as described in Section 2.3.  Aspire acknowledges that its failure to  provide any Section 504 and/or special education services for students required in their Section 504 Plans and IEPs may constitute a material violation of the conditions, standards and procedures set forth in the renewed Charter, this MOU, as well as violation of applicable law which may be sufficient to support the County Board's revocation of Aspire's Charter pursuant to Education Code Section 47607. 

2.5.6 Policies and Procedures:  Aspire shall develop, maintain, and implement policies and procedures to ensure that eligible students with disabilities are properly identified, assessed by qualified assessors and IEPs or 504 Plans for the students are properly established, implemented and complied with such that a Free and Appropriate Public Education (“FAPE”) in the Least Restrictive Environment (“LRE”) is provided in accordance with state and federal law.  

2.6 Independent Study  

2.6.1 The Charter School may, on a case‐by‐case basis, use short‐term independent study 

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contracts for students who receive prior approval for absences due to travel or extended illness of three or more days in duration.  Any such independent study will be limited to occasional, incidental instances of extended absences, and must be fully compliant with all independent study statutes and regulations applicable to charter schools. 

2.6.2 If the Charter School provides instruction through independent study on an incidental basis, it will comply with all requirements of statute applicable to independent study in charter schools, including EC, Part 28, Chapter 5, Article 5.5 (commencing with Section 51745), and applicable regulations.  

SECTION 3: FISCAL OPERATIONS  

3.1 Funding  

3.1.1 The Charter School will be direct funded in accordance with EC Section 47630 et seq. The Charter School's general purpose entitlement will be calculated in accordance with applicable provisions of the Charter School’s Act including EC Section 47633 et seq. The parties recognize the authority of Aspire to pursue additional sources of funding for the Charter School.  

3.1.1.1 The parties agree that the maximum enrollment capacity of the Charter School during the renewal term shall be 635.  Any changes in enrollment that increase or decrease the enrollment projected in the Charter by more than twenty five (25) percent will require a material amendments. 

3.1.1.2 The parties specifically agree that it is not the responsibility of the ACOE to provide funding in lieu of property taxes to Aspire for the Charter School.  

3.1.1.3 In the event that the County Board seeks and receives a voter approved bond, parcel tax, etc., the Charter School and/or Aspire shall have no entitlement to any portion of the funds unless otherwise negotiated in advance and agreed to in writing. The parties shall meet sufficiently in advance of any action by the ACOE to pursue such measures so as to advise Aspire and to determine the positions of the parties. Aspire agrees that it and the Charter School have no entitlement to funds currently being received, if any, by the County Board and/or the ACOE under former parcel tax or bond elections.  

3.1.1.4 Aspire is to operate the Charter School in a financially sound fashion.  If Aspire seeks any loans or advance receipt of funds for the Charter School, it shall establish a fiscal plan for repayment in advance of receipt of such loans.  It is agreed that all loans sought by Aspire for the Charter School shall be authorized in writing in advance by Aspire and shall be the sole responsibility of Aspire. In no event shall the County Board and/or the ACOE have any obligation for repayment of such loans. Aspire shall provide advance written notice to the County Board and the ACOE specifying its intent to apply for a loan for the Charter School.  Advance notice shall include a description of the need for the loan, its terms, and the plan for repayment, including a cash flow schedule.  If a loan is received, Aspire shall, at the time of deposit of any sums which are loans to Aspire for the Charter School,  

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provide ACOE with the loan documents, minutes of Aspire Board meetings at which such loan was approved, plan for repayment and updated cash flow schedule.   

3.1.1.5 In general, the ACOE shall not advance any funds to Aspire for the Charter School. In addition, the ACOE shall not act or provide a line of credit to Aspire for the Charter School.  

3.2 Fiscal Agent 

3.2.1 The parties agree that neither the ACOE nor the County Board shall act as fiscal agent for Aspire or the Charter School.  It is agreed that Aspire shall be solely responsible for all fiscal services for the Charter School such as payroll, purchasing, attendance reporting, and completion and submission of state budget forms.  

3.2.2 To the extent that Aspire wishes to contract with the ACOE for any services to the Charter School beyond those specified in this agreement, a separate written contract with the ACOE shall be required and the costs of such services paid in full by Aspire.  

3.3 Student Attendance Accounting and Reporting 

3.3.1 Aspire shall use commercially available attendance accounting software (such as Power School, SASI, etc.) for student attendance accounting at the Charter School.  Aspire on behalf of the Charter School  shall submit enrollment and attendance data as required to receive apportionment of funding according to the following schedule:  

3.3.1.1 First Principal (P‐1) Attendance Report (Attendance for all full school months between July 1 and December 31) due one week prior to the date indicated by CDE.  

3.3.1.2 Second Principal (P‐2) Attendance Report (Attendance for all full school months between July 1 and April 15) due one week prior to the date indicated by CDE.  

3.3.1.3 Annual (P‐Annual) Attendance Report (Attendance for school year) due one week prior to the date indicated by CDE.  

3.3.2 In addition to submission of the electronic data files, Aspire shall make available for review to ACOE all back up attendance documents and submit monthly summary reports, due the 15th  of every month, that support the reported average daily attendance (“ADA”).  ACOE staff will review and certify the accuracy of the Charter School’s attendance data submitted by Aspire only when all documentation has been submitted and is accurate. Attendance data submitted without the requisite detail will not be processed and may result in a delay of funding to the Charter School. Aspire is responsible to assure that all reports are accurate and timely in order to receive regular and timely apportionment payments. ACOE shall process and transfer to Aspire all payments received by the ACOE for the Charter School in a timely fashion.  

3.3.3 Weekly site‐based attendance sheets, signed and dated by teachers, and evidence of contact made with parents when students are absent from school, e.g. parent contact log, absence log. etc., shall be maintained by Aspire, and will be provided to and reviewed by ACOE during site visitations.  

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3.4 Financial Reporting 

3.4.1 Aspire is required by EC Section 47604.33 to submit periodic financial reports of revenues, expenditures, and reserves. In order to meet statutory timelines for financial reporting, Aspire shall submit such reports to ACOE for review, using the state software (SACS 20_ ALL) or the Charter School Alternative Reporting form, according to the following schedule:  

3.4.1.1 Preliminary budget due one week prior to the July 1 deadline indicated by CDE. (Note: ACOE may request a revised budget to address any concerns identified during the review of the preliminary budget.)  

3.4.1.2 Unaudited Actuals Report for the prior fiscal year due one week prior to the September 15 deadline indicated by CDE.  

3.4.1.3 First Interim Report (expenditures through 10/31) due one week prior to the December 15 deadline indicated by CDE.  

3.4.1.4 Second Interim Report (expenditures through 1/31) due one week prior to the March 15 deadline indicated by CDE.  

3.4.2 Any significant changes in the budget or interim reports from one reporting period to the next must be explained in writing. The following back up information shall be consistently provided for each reporting period: 

3.4.2.1 Multi‐Year Projection (“MYP”) for current and two subsequent years.  

3.4.2.2 Assumptions used for two subsequent years.  

3.4.2.3 A written summary of any significant changes in the budget or interim reports, by category, from one reporting period to the next period.  

3.4.2.4 Enrollment projections/growth in average daily attendance (“ADA”) by grade level and the impact of the growth on liabilities, facilities, etc. 

3.4.2.5 Cost of Living Allowance (“COLA”), if applicable, and deficit percentage, if any.  

3.4.2.6 Calculation used for determining general purpose funding.  

3.4.2.7 Number of Full Time Equivalent (“FTE”) for certificated and classified employees for each year including an organizational chart identifying all charter school positions and respective salary information for each position.  

3.4.2.8 List of statutory benefit rates, health and welfare rates, and number of participant. 

3.4.2.9 Supplemental financial report showing the Charter School's budget to date and financial transactions and reconciliations, i.e. Income & Expenditure Account and Statement of Financial Position (“Balance Sheet”). 

3.4.2.10 Statement of cash flow for the current and subsequent fiscal year.  

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3.4.2.11 Special Education Quarterly Expenditure Report as reported to the SELPA. 

3.4.2.12 Explanation of fund transfers to and from Aspire home office, and other sources of working capital. 

3.4.3 The parties agree that maintenance of a sufficient level of funding reserve is in the best interest of the Charter School and its successful operation. Accordingly, Aspire shall maintain reserves of no less than three percent (3 %) for the Charter School based upon the total expenditures and other uses of Aspire's Adopted Budget for the fiscal year. An explanation of any projected drop in reserves below the three percent level must be included in the assumptions.  

3.4.4 The ACOE may request additional information, as necessary, to evaluate the fiscal condition of the Charter School.  

3.5 Annual Audit 

3.5.1 Aspire shall submit an annual independent financial audit in accordance with EC Sections 47605.6(m) and 41020(h), as applicable, to the State Controller's Office, the ACOE, and the California Department of Education (“CDE”) no later than December 15th of each year. In order for Aspire to receive a favorable recommendation for renewal, corrective action plans shall have been implemented in a timely manner to the satisfaction of the ACOE for any findings or exceptions identified in each annual audit, such that there are no continuing prior year findings or deficiencies identified in the following year. The audit shall be conducted by an auditor from the list approved by the State Controller's Office.  

3.5.2 In addition to Aspire's financial statements for the Charter School, the audit shall include, as applicable, but not be limited to, contemporaneous records of attendance and annual instructional minutes as required by the law for the audit of charter schools.  

3.6 Monitoring and Oversight  

3.6.1 The County Board, by agreement with the Alameda County Superintendent pursuant to EC 47605.6(c), designates the Alameda County Superintendent and staff as the third party oversight agency to provide oversight and monitoring of the Charter School on behalf of the County Board.  

3.6.2 Aspire shall be charged an annual oversight fee by ACOE for the cost of oversight, monitoring, and reporting concerning the Charter School in accordance with EC Section 47605.6(c), with such fees capped at 3% of the general purpose and categorical block grant revenue received by the Charter School.  The oversight fees shall be used to offset consultant and administrative costs required for comprehensive oversight, which includes but is not limited to the following categories: 

3.6.2.1 Curriculum and instruction  

3.6.2.2 Assessment and accountability  

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3.6.2.3 School fiscal review  

3.6.2.4 Governance and management operations review  

3.6.2.5 Site visitations  

3.6.2.6 Renewal evaluations  

3.6.2.7 Attendance accounting certification  

3.6.2.8 Communication, research and issue resolution relative to the Charter School  

3.6.3 The oversight fees shall be invoiced quarterly by ACOE, with payment due and payable within 30 days of receipt.  

3.7 State Teachers Retirement System (STRS)/Public Employees Retirement System (PERS) Reporting  

3.7.1 If Aspire offers employees of the Charter School the opportunity to participate in STRS or PERS, Aspire  shall be responsible for contracting with a third party, for example ACOE, for reporting purposes and for payment of costs to ACOE that are associated with such reporting. Such arrangements must be made in writing with the third party prior to the hiring of any employee.  

SECTION 4: FULFILLING CHARTER TERMS  

4.1 Material Amendments to Charter  

4.1.1 Changes to the renewed Charter deemed to be material amendments may not be made without prior approval from the County Board per EC 47607. Amendments to the renewed Charter considered to be material changes include, but are not limited to, the following:  

4.1.1.1 Substantial changes to the educational program, mission, or vision of the Charter School, including the addition or deletion of a major program component that is a distinctive feature of the Charter School, such as STEM, language immersion, grade level grouping, arts integration, etc. 

4.1.1.2 Adding a classroom‐based or non‐classroom based program/facility not expressly authorized by the Charter.  

4.1.1.3 Proposed changes in enrollment that increase or decrease the enrollment originally projected in the charter petition by more than 25 percent in any given year.  

4.1.1.4 Addition or deletion of grades or grade levels to be served, not expressly authorized by the Charter.  

4.1.1.5 Changes to location of facilities, including school sites, resource centers, meeting space, or other satellite facility including the opening of a new facility. Temporary locations rented for annual student testing purposes shall be exempt from this 

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provision.  

4.1.1.6 Substantial changes to admission requirements and/or enrollment preferences identified in the Charter.    

4.1.1.7 Substantial changes to the governance structure as described in the corporate bylaws, including but not limited to: changes in number of board members, method by which sitting board members are removed, method by which new board members are selected, and/or provisions that reduce the size of the quorum required for a meeting and majority required for action.   

4.2 State Assessments  

4.2.1 Aspire shall comply with and adhere to the state requirements for participation and administration of all state mandated tests for the Charter School, and shall include but not be limited to:  

4.2.1.1 California Standards Tests (“CSTs”)  

4.2.1.2 California Modified Assessment (“CMA”) 

4.2.1.3 Standards‐based Tests in Spanish (“STS”) and Aprenda 3 

4.2.1.4 California Alternative Performance Assessment (“CAPA”) 

4.2.1.5 California Physical Fitness Test (“PFT”) 

4.2.1.6 California High School Exit Examination (“CAHSEE”) 

4.2.1.7 California English Language Development Test (“CELDT”)  

4.3 Site Visits  

4.3.1 The ACOE will conduct at least one (1) visit to the Charter School annually in accordance with the Charter Schools Act. The information gathered will be used to assess the Charter School's progress in governance and organizational management, educational performance, fiscal operations and fulfillment of the terms of the renewed Charter and this MOU. A school site visit may include review of the facility, review of records maintained by Aspire for the Charter School, interviews with the management of Aspire, Aspire employees working at the Charter School including the site principal, and the Charter School’s students/parents, as well as observation of instruction in the classroom(s). Any deficiencies will be reviewed with the Charter School’s site principal and Aspire staff and an opportunity provided for comment, explanation and\or correction. The evaluations for each year will be used, in addition to other information and reports, to determine a renewal decision. The ACOE reserves the right to make unannounced visits to the Charter School.    

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4.4 Renewals  

4.4.1 Aspire may seek renewal of the Charter School's charter prior to expiration of the term of the renewed Charter in accordance with statutory provisions. Aspire shall submit its renewal petition for the next charter term along with a copy of the most recent Annual Report and Student Achievement Plan (if applicable) to ACOE, no sooner than August 15 of the fiscal year in which Aspire would cease operations without renewal or sooner upon mutual agreement between Aspire and ACOE and/or the County Board. If the State Board of Education sets further regulations for the early renewal of a charter school, those regulations shall apply instead of the provisions provided below.  

4.4.2 ACOE shall review the charter petition, academic and financial performance, audit reports, annual visitation reports, and may conduct a renewal site visit prior to scheduling the renewal request for consideration by the County Board. To the extent required, the charter renewal petition shall be revised in accordance with current statutes and regulations.  

4.4.3 Aspire may seek earlier renewal of the Charter School's charter if it meets all of the following conditions:  

4.4.3.1 Has been in existence for at least three years, or has completed three years of a subsequent term of renewal;  

4.4.3.2 Has similar schools API rankings of 8 or above in all three years;  

4.4.3.3 Has met AYP criteria school wide and by significant subgroups in all three years; 

4.4.3.4 Has submitted accurate and timely budgets, interim fiscal reports, and student attendance data to ACOE;  

4.4.3.5 Independent financial audits for all three (3) years have been free of audit exceptions and/or deficiencies (minor findings corrected in the year of the audit through a corrective action plan are allowable under this provision);  

4.4.3.6 Has received no health and safety code violations from local authorities;  

4.4.3.7 Has demonstrated that a majority of parents, students, and staff are satisfied with performance of the Charter School;  

4.4.3.8 Has met the requirements for any then‐pending corrective action set by ACOE, if any; and  

4.4.3.9 Has met applicable additional requirements in the law.  

4.5 Notice to Cure and Revocation  

4.5.1 The County Board shall have the right to revoke the Charter in accordance with EC Section 47607 or other applicable statute or regulations. Prior to instituting revocation proceedings, the ACOE may provide progressive notices that correction of a problem at 

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the Charter School by Aspire needs to occur with specified time lines. The minimum progression of notification of corrective action for concerns the County Board considers to involve violation(s) of EC 47607(c) is as specified in 5 CCR §11968.5.2.  Additional notification may be provided, at the sole discretion of ACOE.  

4.5.1.1 Notice of Concern ‐restatement of concerns and direction to Aspire to take corrective action by a specified reasonable date. Notice of Concern will be provided in both email and hard copy, with hard copy notification as provided in Section 12 of this MOU. 

4.5.1.2 Notice of Violation – failure to take corrective action as directed by a Notice of Concern may result in the issuance of a Notice of Violation, pursuant to charter revocation regulations at 5 CCR §11968.5.2.  Such Notice of Violation shall be issued by the County Board at a Board meeting, after providing at least 72 hours prior notice to Aspire.  Such notice will include all relevant documents related to the proposed action. 

4.5.1.3 Response to Notice of Violation – should it choose to respond, Aspire shall submit a detailed, written response to the Notice of Violation by the end of the identified remedy period, consistent with 5 CCR §11968.5.2(c).   

4.5.1.4 Notice of Intent to Revoke – if, at the end of the reasonable opportunity to remedy, the County Board has substantial evidence that Aspire has failed to refute or remedy the violations, it may continue revocation by issuing a Notice of Intent to Revoke, consistent with 5 CCR §11968.5.2(d). 

4.5.1.5 Public Hearing and Final Decision ‐‐  on the date and time specified in the Notice of Intent to Revoke, the County Board shall hold a public hearing concerning revocation and subsequently issue a Final Decision, proceeding in a manner consistent with 5 CCR §11968.5.2(e) through (h).   

4.5.2 The exception to the above process is under circumstances where the County Board determines in writing that there is a severe and imminent threat to the health or safety of students and/or staff of the Charter School per EC 47607(d). The County Board will be apprised in writing of the situation by ACOE and immediate action may be taken by the County Board to assure the safety and well‐being of the students, staff, and community, consistent with 5 CCR §11968.5.3. Such immediate action as deemed appropriate by the County Board, in its reasonable discretion, may include but is not limited to revocation of its charter in accordance with EC 47607(d) and/or (e).  

4.5.3 During the period prior to revocation, Aspire shall have the opportunity to work collaboratively with the ACOE or its designee to address the concerns and develop a plan to remediate all areas to the reasonable satisfaction of the ACOE. During this period Aspire shall attempt to resolve the concerns and complete remediation. This provision may also require a charter amendment to be discussed.     

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4.6 Closure Procedures  

4.6.1 At all times it is operational during the Charter term, Aspire will have information posted on Aspire’s or the Charter School’s website (and will update the posting as quickly as possible whenever the information changes) a description of the procedures to be used in the event the Charter School closes.  Procedures must be compliant with requirements contained in CCR, Title 5, Section 11962, and at a minimum, must include the following:  

4.6.1.1 Identification of a responsible person(s) – e.g. Director, Financial Officer, representative of the Aspire governing board, to oversee and conduct the closure process.  This provision shall include a process to ensure that it is updated no less than annually or when any change is made.  

4.6.1.2 Notification of students and families of school closure.  

4.6.1.3 Security of student and business records. 

4.6.1.4 Processing of final employee payroll and benefits. 

4.6.1.5 Identification of all assets and liabilities and plan for transfer as detailed in the renewed Charter.  

4.6.1.6 Final Charter School close‐out audit to be paid for by Aspire.  

4.6.1.7 Identification of a source of funding to be used for closeout expenses including the final audit. 

4.6.1.8  If applicable, dissolution of the nonprofit corporation, Aspire Public Schools.  

4.6.2 If the Charter School is to close permanently for any reason (i.e., voluntary surrender, non‐renewal, or revocation), the ACOE on behalf of the County Board shall serve written notice on Aspire that the closure procedures have been invoked.  Aspire will immediately identify to the ACOE the specific individual who is responsible for coordinating the Charter School’s close out activities. ACOE will identify a staff person who will work with the Charter School to accomplish all close out activities. 

4.6.3 Aspire expressly acknowledges the right of the ACOE, on behalf of the County Superintendent of Schools (pursuant to EC Section 47604.4), to gain full access and copies of all student and business records concerning the Charter School at any time after the County Board gives written notice that it is invoking the closure procedures.  

SECTION 5: NONDISCRIMINATION 

5.1 The Parties recognize and agree that the Charter School will be open to all students.  The Charter School shall adopt and adhere to anti‐discrimination policies that are consistent with law and prohibit unlawful discrimination against any protected group.  Protected groups put forth under Title IX and in California are enumerated by Government Code Section 12940, Education Code Section 200 and 220, Government Code Section 11135, and 

Aspire Alameda County Countywide Benefit Charter MOU  Page 32 

include actual or perceived sex, sexual orientation, gender, gender identity, gender expression, ethnicity, race, ancestry, national origin, religion, color, mental or physical disability, genetic condition or information, and age, as well as association with a member of a protected class.  Additionally, it is the policy of the State of California, pursuant to Section 200 that all persons should enjoy freedom from discrimination and/or harassment of any kind in the educational institutions of the state.  This also includes sexual harassment, which is a form of sexual discrimination (EC Section 231.5). 

SECTION 6: ARBITRATION  

6.1 In the event that a dispute between Aspire and the ACOE and\or the County Board relating to the renewed Charter or this MOU, which does not involve revocation, and is not resolved through the dispute resolution process set forth in the Charter within ninety (90) calendar days of the date notice is given by the complaining party to the other parties, then any party shall have the right to take the matter to arbitration, and upon mutual agreement, parties may go to binding arbitration.  Parties may agree to an extension of the 90 days, according to the following timeline:  

6.1.1 No later than ten (10) calendar days from and after the request for arbitration unless agreed otherwise by the parties in writing, the parties shall choose a mutually acceptable arbitrator from a list obtained from the State Mediation and Conciliation Service.  

6.1.2 Within ten (10) calendar days after the arbitrator is selected, the parties shall choose a mutually agreeable date and site for the arbitration.  

6.1.3 The costs of the arbitrator shall be borne 50/50 by the County Board and Aspire.  

SECTION 7: SEVERABILITY  

7.1         If any provision or any part of this MOU is for any reason held to be invalid and or unenforceable or contrary to public policy, or statute, the remainder of this MOU shall not be affected thereby and shall remain valid and fully enforceable.  

SECTION 8: NON‐ASSIGNMENT 

8.1        No portion of this MOU or the renewed Charter petition approved by the County Board may be assigned to another entity without the prior written approval of the ACOE and Aspire.  

SECTION 9: AMENDMENT AND WAIVER  

9.1         No waiver, amendment, modification, or cancellation of any provisions of this MOU shall be binding unless made in writing and signed by all Parties.  The failure of either Party at any time to require performance of any provision hereof shall in no manner affect its right at a later time to enforce such provision.  All Parties agree that no Party to this MOU waives any of the rights, responsibilities, and privileges established by the Charter Schools Act of 1992 as may be amended from time to time.   

Aspire Alameda County Countywide Benefit Charter MOU  Page 33 

SECTION 10: CAPTIONS AND SECTION HEADINGS 

10.1      The captions and section headings used in the Charter and this MOU are inserted for convenience only and should not affect the meaning or interpretation of the terms of the Charter or this MOU. 

SECTION 11: PUPIL TRANSPORTATION  

11.1       Aspire shall be responsible for any and all transportation offered by Aspire to students who enroll in the Charter School, including but not limited to any and all transportation required in any student IEP.  

SECTION 12: NOTIFICATION 

12.1       All notices, requests, and other communications under this MOU shall be in writing and mailed or delivered by overnight courier to the proper addresses as follows:  

To the County Board at: Alameda County Board of Education 313 West Winton Avenue Hayward, CA     94544 Attn: Board President 

 To the ACOE at: 

Charter Schools Office Alameda County Office of Education 313 West Winton Avenue, Room 376 Hayward, CA     94544 Attn: Sheila Jordan, Superintendent 

 To Aspire Public Schools at: 

Aspire Public Schools 1001 22nd Avenue Oakland, CA     94606 Attn: James Willcox, CEO  

SECTION 13: ENTIRE AGREEMENT 

13.1      This Memorandum of Understanding consists of 32 pages and Attachments A and B, and 

constitutes the entire agreement between the Parties with respect to the matters covered 

herein, and supersedes any oral or written understandings, agreements or memoranda of 

understanding between the Parties with respect to the subject matter of this MOU (with the 

exception of the Charter).  No person or Party is authorized to make any representations or 

warranties except as set forth herein, and no MOU, statement, representation or promise 

by any Party hereto which is not contained herein shall be valid or binding.  The 

undersigned acknowledge that they have not relied upon any warranties, representations, 

Aspire Alameda County Countywide Benefit Charter MOU  Page 34 

statements or promises by any of the Parties hereto or any of their agents or consultants 

except as may be expressly set forth in this MOU. 

SECTION 14: COUNTERPARTS 

14.1      This MOU may be signed in counter parts such that signatures appear on separate signature 

pages.  A copy, facsimile transmission, or original of this document with all signature pages 

appended together shall be deemed a fully executed agreement and binding on all parties.  

If this MOU is executed in counterparts, no signatory hereto shall be bound until all Parties 

named below have duly executed or caused to be duly executed a counter part of this MOU.  

The exchange of a fully executed MOU or any amendments thereto (in counter parts or 

otherwise) by facsimile or email shall be sufficient to bind the Parties to the terms and 

conditions of this MOU or amendments, as is applicable. 

IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by duly authorized 

officers or representatives set forth below and to be effective as of the Effective Date. 

____________________    ____________________________________________________ 

Date         President or Designee, Aspire Public Schools 

 

 

____________________    ____________________________________________________ 

Date         President, Alameda County Board of Education 

 

 

___________________      ____________________________________________________ 

Date         County Superintendent, Alameda County Office of Education 

i

ALAMEDA COUNTY OFFICE OF EDUCATION

ATTACHMENT B Reports/Monitoring Activity Checklist

For Aspire Alameda County Countywide Benefit Charter School: Aspire California College Preparatory Academy and Aspire College Academy

Category of Activity and/or Report Provide to ACOE

Site Visit

Posted Website

Due Dates(desk review)

1. Governance and Organizational Management

1.2 Organization

School contact information Updates To Be Posted 8/1 of each year

Organizational chart Updates Due 8/1 of each year

Any changes in directors, officers, and administrators

within 20 days of change and as revisions occur

1.3 Governing Board Composition (Changes to any such documents will be provided within 30 days of the change(s) effective date and/or adoption by the Board of Directors of the School.)

Articles of Incorporation Updates To Be Posted and/or Submitted by 9/30 of each year

Bylaws approved by governing board

Notice of approval of federal 501(c)(3) tax-exempt status

Conflict of Interest Policy

Roster/biographies of current board members

Membership process for the Board of Directors of the school

Description of the decision-making process used by the school

1.4 Governing Board Activities

Calendar of Governing Board Meetings no later than Sept. 30 of each year

Brown Act Training Verification Prior to renewal

Agendas, Verification of Public Posting

Web postings to be made 72 hrs. in advance of meetings. 1 work day in advance of a special meeting

Meeting Minutes Within 24 hours of official approval of minutes.

Governing Board Policies and Procedures Updates Due 9/30 of each year

Health and Safety Plan, including a discussion of regular staff training

Updates Due 9/30 of each year

Notice to Parents/Guardians Updates To Be Posted9/30 of each year

1.5 Administration Enrollment and Admission Process &

Documentation for upcoming school year

Updates To Be Posted2/1 of each year

Recruitment plan, with materials 12/1 of each year

ii

List of students who have applied for admission,

including ethnic/racial identification

2/1 of each year

List of Enrolled Students, including student’s name, date of birth, residence address, name of school and district attended in previous year, and parent’s or guardian’s name

9/30 of each year

Required Disclosures of any pending or actual litigations and/or claims

Immediately as information is available

School Accountability Report Card (SARC) To Be Posted By 2/1 of each year

Inquiries or Requests for Information promptly respond

Certificates of Insurance and Risk Management Updates Due 7/1 of each year

Administrative/Business Services Contracts Updates Due2/1 of each year

1.6 Human Resources Management

Employee Handbook Updates Due 2/1 of each year Employee Contract Template

Teacher credentials and highly qualified teacher requirements Staff Updates Due 9/30 of

each year Job descriptions and qualifications of each position

at the School Updates Due 9/30 of each year

1.7 Facilities

Facilities Lease Agreement(s)

Updates Due 7/01 of each year Certificate of Occupancy, building permits, evidence

of appropriate zoning

2. Educational Performance

2.1 Education program

Scope and sequence for all subjects Updates Due 2/01 of each year

Complete educational program offerings for students

To Be Posted and Submitted By 8/01 of each year Annual Academic School Calendar

Daily bell schedule for site-based programs

2.2 Student Achievement Plan (if applicable) Draft Student Achievement Plan 10/01 (if applicable)

Final Student Achievement Plan 12/01 (if applicable)

2.3 Evaluation of Educational Programs Annual Report of Activities: Charter shall submit an Annual Report of Activities for the School to the ACOE for the prior year that examines the following:

STAR results both in aggregate and disaggregated by numerically significant subgroups.

CAHSEE results both in aggregate and disaggregated by subgroups.

Progress made toward meeting API and AYP targets.

Progress made toward each of the educational goals and student outcomes identified in the Charter.

Results and analysis of any additional internal

To Be Submitted with SARC Report by 2/01 of each year

iii

assessments used by School. The Fulfillment of School’s Purpose and Goals Culture/Climate of the School Evidence that Charter is financially sound

Annual Plan Regarding ELLs and other Special Needs Students

Updates Due2/01 of each year

2.4 Updates to Alameda County Board of Education Miscellaneous Updates and or Reports at request of County Board

2.5 Services for Students with Disabilities

SELPA participation documentation Updates Due2/01 of each year

Certification Requirements Due 2/1 of each year as part of the Annual Report of Activities

Special Education Staffing and Quarterly Revenue and Expenditure Reports

Due with Section 3.4 (Financial Reporting Backup Information)

Request for Information on-going as requested by ACOE

2.6 Independent Study (if applicable) Verification of requirements of law

Additional Renewal Conditions Submit to ACOE a revised table of Measurable Pupil

Outcomes (MPOs) for Cal Prep that includes specific annual targets associated with the identified pupil outcomes and measures. The targets will be ambitious, but achievable, and will include targets for identified student subgroups, including English Learners and students with IEPs. If approved by ACOE staff, the new MPOs will be incorporated into the charter as administrative revisions.

Due May 15, 2013

Submit its multi-year plan for full transition to common core standards, including changes in curriculum, instruction, assessment and professional development. The plan will include timelines and resources.

Due September 1, 2013

3. Fiscal Operations 3.1 Funding

Verification of funding 3.3 Student Attendance Accounting and Reporting

20 Day ADA Report for New or Grade Level Expansion

one week prior to CDE deadline in October

First Principal Apportionment (P-1) one week prior to CDE deadline in January

Second Principal Apportionment (P-2) one week prior to CDE deadline in May

Annual Apportionment (P-Annual) one week prior to CDE deadline in July

Electronic documentation of monthly enrollment/attendance

15th of each month

Attendance Accounting Procedures Updates Due 8/1 of each year

3.4 Financial Reporting

Annual Budget one week prior to July 1st

CDE deadline

iv

Unaudited Actuals Report for prior fiscal year one week prior to the September 15 CDE deadline

First Interim Report one week prior to the December 15 CDE deadline

Second Interim Report one week prior to the March 15 CDE deadline

All submitted financial reports will include the following back up information Electronic copy (disk or CD) of Alternative Report & Attachments MYP Worksheet (Provided to Charter for current & 2 subsequent years) Assumptions/Narratives Worksheet (Provided to Charter for current & 2 subsequent years) Statement of Cash Flow (Worksheet provided by to Charter) Supplemental Financial Report showing charter’s budget to date and financial transaction

and reconciliations, i.e. Monthly Statement of Activities Special Education Staffing and Revenue and Expenditure Report Explanation of fund transfers to and from Aspire home office, and any other sources of working capital

3.5 Annual Audit

Annual independent financial audit 12/15 of each year

Independent Auditor Selection 4/01 of each year

3.6 Monitoring and Oversight

Payment of invoice for oversight fees payment due and payable within 30 days of receipt

3.7 State Teachers Retirement System (STRS)/Public Employees Retirement System (PERS) Reporting

Contract with ACOE for STRS/PERS reporting

4. Fulfilling Charter Terms

4.1 Material amendments to Charter Material amendments may not be made without

prior written approval from ACOE As needed

4.2 State Assessments Comply with all state requirements As needed

4.3 Site Visits Pre-opening documentation of conditions met

At Least Annually Periodic site visit

4.4 Renewals

Renewal Application no sooner than 8/15 of the year in which renewal is due

4.5 Notice to Cure and Revocation Documentation of corrective actions taken, if

applicable As needed

4.6 Closure Procedures

Procedures to be used in event of school closure

Updates Due 8/01 of each year

Identification of point of contact for closure activities

Other Activities and/or Reports

Proposed revisions to MOU 2/01 of each year or as needed

Ed C

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4.4

The ACOE may investigate complaints from parents or other groups or individuals and provide a written report on the results of the investigation.

As needed

v

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Documentation that needs to be posted and/or updated on internet

(This information should be updated as quickly as possible whenever the information changes)

GOVERNANCE AND ORGANIZATIONAL MANAGEMENT1.1 Organization

Contact information Organization charts

1.2 Governing Board Composition Updated and Adopted Articles of Incorporation Bylaws approved by the governing board Notice of approval of federal 501(c)(3) tax-exempt status Conflict of Interest policy Roster/biographies of current governing board members Membership process for the Board of Directors Description of the decision-making process used by the school

1.3 Governing Board Activities Calendar Governing Board Meetings, adopted policies, meeting agendas and minutes All Governing Board Policies as specified in MOU Health and Safety Plan Notice to Parents/Guardians

1.4 Administration Enrollment and Admissions Documentation School Accountability Report Card (SARC) Risk Management Policies and Practices Certification

1.5 Human Resources Management Employee Handbook Employee Contracts - If the school wishes to limit public access to the employee contract template for any

reason, it may provide the ACOE with a hardcopy of the document in lieu of posting it on the Internet. Teacher Credentials and Highly Qualified Teacher Requirements

EDUCATIONAL PERFORMANCE 2.1 Educational Program

Scope and sequence for all subjects The complete educational program for students to be served in the first Annual calendar Daily bell schedule for site based programs

2.3 Evaluation of Educational Programs Annual Report of Activities

FULFILLING CHARTER TERMS 4.6 Closure Procedures

Description of the procedures to be used in the event the Charter School closes