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ANNUAL PROGRESS REPORT, 2016

AKWAPIM SOUTH DISTRICT SOUTH DISTRICT

ASSEMBLY



Table of Contents

EXECUTIVE SUMMARY 5

PART ONE: GENERAL PROFILE OF AKWAPIM SOUTH DISTRICT 6

INTRODUCTION 6

1.0 Background 6

1.1 Location and Size 6

1.2 Vision Statement 6

1.3 Mission Statement 6

1.4 Population Growth and Density 7

1.5 Rural-Urban Split 7

1.6 Economic Potentials of the District 7

1.7 Structure of the Akwapim South District Assembly 8

1.8 Executive Committee of the Akwapim South District Assembly 9

1.8.1 Sub-committees of the Assembly 9

1.8.2 Additional committees 9

1.8.3 Functions of the District Assembly 10

1.8.4 Organogram of the Akwapim South District Assembly 11

1.8.5 Local Government Service Departments and Agencies 12

1.8.6 Human Resource Management 12

PART TWO: PROGRAMMES AND PROJECTS IMPLEMENTATION 17

INTRODUCTION 25

2.0 Implementation Status of the DMTDP (2014-2017) 17

2.1 Issues from the 2015 Annual Action Plan 20

2.1.1 Implementation Status of the 2015 Annual Action Plan 26

2.2 Programs and Projects 30

PART THREE: FINANCIALS, INDICATORS & TARGETS AND DEVELOPMENT

INTERVENTIONS 35

3.1 Funding Sources for the District’s Programmes and Projects 32

3.2 Release of Funds 36

3.3 Efforts to Increase Funds Generation 37

3.3.1 Other Challenges with Regards to Revenue Mobilization 38

3.4 Update on Disbursements 38


3.4.1 Adequacy of Funds 41

3.4.2 Utilization of Funds in Accordance with the budget 41

3.4.3 Other challenges with regards to disbursements 41

3.5 Processes and Difficulties Involved in Monitoring and Evaluation 41

3.6 Update on Indicators and Targets 41

3.7 Critical Development Interventions 46

3.7.1 Incentive for Business Development in the District 47

3.7.2 National School Feeding Programme 47

3.7.3 Disaster 47

3.7.4 Department of Social Development 47

3.7.5 Agricultural Extension Service 46

3.8 Environmental Health Activities 48

3.9 Health Services Delivery 49

3.9.1 Ten (10) Causes Of Death 49

3.9.2 OPD Attendance 50

PART FOUR: CHALLENGES AND MITIGATION STRATEGIES 50

4.0 Challenges and Mitigation Strategies 50

CONCLUSION 52

LIST OF TABLES

Table 1: List of under-developed tourist sites in Akwapim South District, 2015 8

Table 2: Capacity Building Trainings Undertaken in the Year 2015. 15

Table 3: Quarterly Projects’ Implementation Status for 2015 27

Table 4: Projects undertaken by Akwapim South District Assembly, 2015 31

Table 5: Financial Performance of the Assembly, 2015 37

Table 6: Summary of the Progress Made on Indicators and Targets for 2015 43

Table 7: Below indicates Top 10 causes of admission in the District as at the end of

December, 2015 49


Table 8: Ten top causes of Deaths in the District, 2015 49

Table 9: Top 10 Causes of OPD Attendance in the District, 2015 50


EXECUTIVE SUMMARY

This report covers the period 1st January 2016 to 31st December, 2016. The highlights of the

report are as shown below in this executive summary, namely:

General Profile of the Assembly, which looks at:

The structure of the Akwapim South District Assembly;

The Mission of the Assembly;

Its functions;

The Assembly’s Organogram;

The various departments, agencies, sub vented organizations and services they

provide.

Human Resources Analyses on data of the staff of the Assembly and other decentralized

departments;

Total Staff strength of the Assembly and other decentralized departments as at

31st December, 2016 (Appendix ‘A’);

Staff distribution;

Staff training and development undertaken within the year;

Staff recruitment, promotion, leaving the service and administrative and

managerial changes.

Issues regarding staff of some decentralized departments

Challenges/ Mitigation Strategy and the way forward

Achievements and challenges of sector institutions/agencies under the Assembly.


PART ONE: GENERAL PROFILE OF THE AKWAPIM SOUTH DISTRICT

INTRODUCTION

1.0 Background

This report critically examines the projects and programmes of the Assembly that were

implemented in 2016. A careful analysis has been done on how the Assembly fared in the

implementation of the 2016 Annual Action Plan and 2016 Annual Composite Budget.

1.1 Location and Size

The Akwapim South District is one of the twenty-six (26) District Assemblies in the Eastern

Region of Ghana. It was carved out of the Nsawam Adoagyiri Municipality on 6th February 2012

under L.I 2040, Act 1742 with Aburi as the District capital. The District shares common

boundaries with the Nsawam/Adoagyiri Municipality to the west, South-East by the Kpone –

Katamanso District, to the South by the Ga East Municipality and to the North-East by the

Akwapim North Municipality.

Geographically, it lies between latitudes 5.5° N and 5.58°N and longitude 0.0° W. The District

has a population of 37,501 and a land size of 224.13km².

The strength of Akwapim South District lies in two major identified development areas of

comparative advantage. These areas are agricultural and tourism sectors. Therefore, development

plans of the Assembly have been geared towards improving the two identified areas with the aim

of trickling down development into other sectors.

1.2 Vision Statement

The Akwapim South District Assembly aims at becoming a first class development and client

oriented District Assembly.

1.3 Mission Statement

The Akwapim South District Assembly exists to improve the quality of life of its people through

the provision of social services and the creation of an enabling environment for accelerated and

sustainable development, within the framework of democratic decentralization.


1.4 Population Growth and Density

The 2010 National Population and Housing Census puts the District’s population at 37,501 with

fertility rate which is a component of the growth rate at 3.8 percent. This rate, when compared

with the regional figure of 3.5 percent shows a vast difference. Akwapim South District

Assembly is increasingly becoming a commuter district with a number of its residents working in

Accra.

In the District’s Analytical Report of the 2010 Population and Housing Census, the district has a

density of 167 persons per sq km which is higher than the regional and national densities of 106,

103 respectively. Population growth and densities may have been affected by the spillover effect

from Accra that resulted in the district figures being higher than the regional and national ones.

1.5 Rural-Urban Split

According to the 2010 Population and Housing Census, the District has about three-quarters

(73.4%) of its population residing at rural areas as against 26.6% in the urban set up. This

implies, the district is rural in nature and therefore faces myriad of challenges of inadequate

social infrastructure and amenities as any rural area in Ghana.

The District has a sex ratio of 94 males to a hundred females and a dependency ratio of 76.7 with

male sex having the highest proportion of 86.1 compared to female ratio of 72.4. This is mainly

due to the high youthful population which constitutes 40.1% of the district’s population and an

elderly population of almost 6%.

Significant proportion of the urban population resides in Aburi, the district capital with the rural

population distributed within the dispersed settlements in the valley regions of the district.

1.6 Economic Potentials of the District

Akwapim South District prides itself in two major sectors for the development of its economic

potential. The agricultural and tourism sectors are important to this local economy.

The District is an important food basket comprising the cultivation of pineapples, mangoes and

citrus for both domestic and foreign markets. Majority of its farming population is engaged in

crop farming. Some food crops cultivated include maize, cassava, plantain, vegetables. Livestock


farming is not predominant as compared to food crop farming. Poultry, sheep, goats, pigs, cattle

and so forth are reared in this district.

Notable tourist sites that form part of the local economic contributors include the:

Presidential lodge; a presidential lodge at Peduase built by Ghana’s first president Dr.

Kwame Nkrumah.

The Aburi Botanical Gardens; situated in Aburi, was built by the Basel Missionaries in

1890 and preserves rare species for biodiversity.

The Aburi Craft Village; a harbour for traditional artifacts and souvenirs.

Other sites which could be developed but currently have not seen investments are as listed in the

table below.

Table 1: List of under-developed tourist sites in Akwapim South District, 2016.

TOURIST SITE LOCATION REMARK

1. Waterfalls Boade Requires further development

2. Natural rock bridge with a

stream running underneath

Pepawani Requires further development

3. Osei Tutu shrine Berekuso Requires further development

4. Coffin-shaped rock Oboadaka Requires further development

5. Obo-guanten (rock with

sheep-like look

Kobiso Requires further development

Source: DPCU Survey, 2016

1.7 Structure of the Akwapim South District Assembly

The Akwapim South District Assembly, the highest political and administrative body in the

District is made up of 24 elected Assembly Members and 8 appointed by government. There

exists a Member of Parliament and the District Chief Executive who are also members of the

Assembly.


1.8 Executive Committee of the Akwapim South District Assembly

The Executive Committee is composed of the chairpersons of the various sub-committees

including the five mandatory ones as listed below:

Finance and Administration,

Justice and Security,

Works,

Social Services, and

Development Planning

The District Chief Executive is the chairman of the Executive Committee.

1.8.1 Sub-committees of the Assembly

Five statutory sub-committees have been created and each consists of a minimum of 7 Assembly

Members and headed by a chairman selected from among the members. These sub-committees

are as shown below:

a. Finance and Administration c. Works

b. Justice and Security d. Social Services

e. Development Planning

1.8.2 Additional committees

The Assembly has created these additional committees for the effective and efficient

implementation of policies, programs and projects. The list includes the;

Education sub-committee

Public Relations and Complaints committee

Disability Fund Management committee

District Security Committee

District Entity Tender Committee

District Tender Review Board

Statutory Planning Committee

Market Committee


District AIDS Committee

District Standing Implementation Committee

Audit Report Implementation Committee

Some of these committees are ad-hoc; constituted to deal with a situation on hand while some are

standing.

1.8.3 Functions of the District Assembly

The functions of the Akwapim South District Assembly are as those derived from the statutes

existing in the Local Governance Act, Act 936 of 2016, and the Legislative Instrument 2040 of

2012, Act 1742 which established the Assembly. These functions are being performed in a

manner that will satisfy the vision and mission of the Assembly.

The political and administrative functions as found in Section 10 sub-section (1) of the Local

Governance Act, Act 936 of 2016 are continually pursued by the Assembly.

An adjustment of the Assembly’s structure is intended so that the new organogram takes into

account the changes brought about by the Local Governance Act 936 of 2016 requiring creation,

mergers and removal of departments. Notwithstanding, the departments that exist already liaise

with one or more for the performance of the District’s functions to facilitate development. For

the time being, the organogram below has being adopted.


1.8.4 Organogram of the Akwapim South District Assembly


1.8.5 Local Government Service Departments and Agencies

There exist the following departments, government sub-vented agencies and services in the

Akwapim South District.

Central Administration

Department of Social Welfare and Community Development

Department of Agriculture

Department of Physical Planning

Works Department

Department of Births and Deaths

Department of Finance

Department of Environmental Health

Government Sub-vented Agencies

National Disaster Management Organization (NADMO)

National Commission on Civic Education

Electoral Commission of Ghana

Services

Ghana Education Service

Ghana Police Service

Ghana Health Service

Ghana National Fire Service

Ghana Immigration Service

1.8.6 Human Resource Management

Overall there are 107 staff at the Assembly which comprises 60 males and 47 females. The table

below indicates the breakdown of the existing staff capacity in gender, senior and junior staff

categories for the centralized and decentralized units/divisions/departments of the Akwapim

South District Assembly.


Source: Human Resource Unit, Akwapim South District Assembly, 2016.

CATEGORY SENIOR STAFF TOTAL JUNIOR STAFF TOTAL TOTAL STAFF TOTAL

MALE FEMALE MALE FEMALE MALE FEMALE

Central

Administration

4 4 8 1 4 5 5 8 13

Department of

Agriculture

11 4 15 3 0 3 14 4 18

Development

Planning Unit

2 0 2 0 0 0 2 0 2

Department of

Finance

4 0 4 0 1 1 4 1 5

Budget 2 1 3 0 0 0 2 1 3

Revenue 0 1 1 4 2 6 4 3 7

Procurement 0 0 0 0 2 2 0 2 2

Internal Audit 1 2 3 0 0 0 1 2 3

Human Resource

Unit

0 1 1 0 0 0 0 1 1

Department of

Social

Development

4 7 11 3 6 9 7 13 20

Department of

Physical Planning

0 0 0 0 5 5 5 0 5

Works

Department

4 0 4 0 0 0 4 0 4

Department of

Environmental

Health

2 2 4 7 7 14 9 9 18

Department of

Births and Deaths

0 1 1 0 0 0 0 1 1

Security 0 0 0 2 0 2 2 0 2

Cleaners 0 0 0 0 2 2 0 2 2

Drivers 0 0 0 1 0 1 1 0 1

TOTAL 34 23 57 21 29 50 60 47 107


Training and Development of Staff

In the area staff development, the Assembly for the year 2016 under review undertook the

following activities as per the table below.


Table 2: Capacity Building Trainings Undertaken in the Year 2016.

NO. ACTIVITIES

TITLE

TARGET

GROUP

BENEFI

-CIARY

SEX PURPOSE OF TRAINING TRAININ

G DATE

SOURCE

OF

FUNDING

TRAINING

PROVIDER M F

1.

2.

3.

NO. ACTIVITIES

TITLE

TARGET

GROUP

BENEFI

-CIARY


G DATE

SOURCE

OF

FUNDING

TRAINING

PROVIDER M F

4.

5.

6.

7.

8.

.9

10.


NO. ACTIVITIES

TITLE

TARGET

GROUP

BENEFI

-CIARY


G DATE

SOURCE

OF

FUNDING

TRAINING

PROVIDER M F

11.

12.

13.

14.

15.

16.

NO. ACTIVITIES

TITLE

TARGET

GROUP

BENEFI

-CIARY


G DATE

SOURCE

OF

FUNDING

TRAINING

PROVIDER M F

17.

18.

NO. ACTIVITIES

TITLE

TARGET

GROUP

BENEFI

-CIARY


G DATE

SOURCE

OF

FUNDING

TRAINING

PROVIDER M F

20.

21.

Source: Human Resource Unit, Akwapim South District Assembly, 2015.


PART TWO: PROGRAMMES AND PROJECTS IMPLEMENTATION

INTRODUCTION

Part Two covers implementation issues regarding the District’s Medium Term Development

Plan. It presents in tables, programmes and projects that were undertaken or penciled to be

undertaken in 2016 as per the quarters in the year. Other major subjects under discussion in this

Part of the report include sources of funds, efforts of revenue generation, disbursement of funds

et cetera.

The section also captures the District’s indicators and targets covering the four quarters and

lastly on critical development interventions that have been carried out in this year.

2.0 Implementation Status of the District MTDP (2014-2017)

The year 2016 is the third of the implementation of the District Medium Term Development

Plan. A special feature of the development plan is the roll over of;

- projects and programmes that could not be started in the 2015 year implementation

period of the plan, or

- projects and programmes that got started in 2015 but could not be completed. The chart

below shows the implementation status of the plan for 2016.


Figure 2a; Programmes/Projects Completion at Percentage Levels; Compares 2016 with 2015


In 2015 whilst the distribution of the level of completion of projects is even that is across most of

the ranges, in 2016 however, completion is concentrated towards the higher percentage levels

(100%, range of 90% and 80%). If enough revenue had been received or generated, it would

have been possible that many more projects could be completed.

Sector by Sector Level of Implementation of MTDP

In this section, an overview is given of the sectorial implementation of projects and or

programmes occurring from the MTDP for the year 2016. Education ranks high with an absolute

figure of 12 projects/programmes either completed or on-going. It is closely followed by projects

in the environment sector which number is 10 projects/programmes for the given year.

Figure 2b; Sectorial Distribution of Projects for 2016 and 2015.


In 2015, the education sector recorded a high number of projects (8) implemented and was

followed by the environment sector. The 2016 data has followed this trend of 2015 but the

difference being that the numbers recorded in 2016 were higher.

2.1 Issues from the 2016 Annual Action Plan

2.1.1 Implementation Status of the 2016 Annual Action Plan

In the overall assessment of implementation of the 2016 Annual Action Plan the following

findings given as per the various quarters under given thematic areas are presented. A graphical

presentation following table 3 shows the statuses running through the 4th, 3rd, 2nd and 1st Quarters

of 2016. The graph is obtained from the data in the column named % by Thematic Area from the

table 3.


Table 2a: Quarterly Projects’ Implementation Status for 2016

Thematic Area

4th Quarter of

Implementation

Overall

Implementation

Status

3rd Quarter of

Implementation

Overall

Implementation

Status

2nd Quarter of

Implementation

Overall

Implementa-

tion Status

1st Quarter of

Implementation

Overall

Implementatio

n Status

No. of

project

% by

Thematic

Area

Overall Thematic

performance in

the 4th Quarter

(%)

No. of

projects

% by

Thematic

Area

Overall Thematic

performance in the

3rd Quarter (%)

No. of

projects

% by

Thematic

Area

Overall

Thematic

performance in

the 2nd Quarter

(%)

No. of

projects

% by

Thematic

Area

Overall

Thematic

performance in

the 1st Quarter

(%)

Ensuring and

Sustaining

Macro

Economic

Stability

0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0%

Enhancing

Competitivenes

s of Ghana’s

Private Sector

3 28.6% 14% 3 28.6% 16% 3 28.6% 18% 2 28.6% 13%

Accelerated

Agricultural

Modernization

and Sustainable

Natural

Resource

Management

5 28.6% 22% 5 28.6% 24% 5 28.6% 23.8% 2 28.6% 13%

Infrastructure

and Human

Settlement

7 42.9% 30% 7 42.9% 29% 7 42.9% 28% 5 42.9% 20%


Human

Development,

Productivity

and

Employment

8 57.1% 23% 8 57.1% 21% 6 57.1% 32.4% 4 57.1% 27%

Transparent

and

Accountable

Governance

7 57.1% 11% 7 57.1% 10% 5 57.1% 30% 4 57.1% 27%

Total 30 214.3% 100% 30 214.3% 100% 26 214.3% 132.2% 17 214.3% 100%


Implementation of Projects for all Thematic Areas Cumulated per Quarter

The graphics here indicate that in 2016 that is for each quarter, the performance of the thematic

areas cumulatively per quarter was 214.3%. This figure was the same through all the quarters.

However the trend in the 2015 year shows that the minimum performance was recorded in the 4th

Quarter; figure of 214.3% and a high of 276.53%.

Figure 2c; Implementation of Projects/thematic performance

Source: DPCU M&E Report of 2016,

Akwapim South District Annual Progress report for

2015.

The 2nd and 3rd quarters performed higher in 2015 than in 2016. The reduction in 2016 for each

quarter could be said to have resulted from the following major factor;

- low revenue performance in 2016 as compared to 2015. From the three (3) best

performing revenue sources of the Assembly (; DACF, DDF and IGF) a total of

1,781,705.07 was realized in 2015. A total of 749,469.97 was however received in 2016.

1st

Quarter

Implementation of Projects for all Thematic Areas,

2015


It is therefore correct to suggest that in 2016 investment in projects in the various thematic areas

was affected because revenue had underperformed and so the reason for the comparatively lower

thematic performances in 2016.


2.2 Programs and Projects

In this section, two categories are relevant for the description of programmes and projects that

have been undertaken by the Akwapim South District Assembly. These include;

2015 roll-over programmes and/projects

2016 initiated programmes and/projects

The roll-over programmes or

projects from 2015 were either

not completed or initiated but

were of paramount importance

to the people.

These programmes and projects

were captured in the 2015 and

2016 Action Plans as contained

in the 2014-2017 Medium

Term Development Plan.

From the figure here, the education sector had the most number of projects rolled over from

2015. In all, 14 projects were rolled over and incorporated in the 2016 Annual Action Plan. The

education sector is overriding. Majority focus is on infrastructure and understandably so because

the focus satisfies one of the key development priorities identified and contained in the District’s

MTDP 2014-2017 (pg. 59) which targets expansion of educational infrastructure.

The table 4 outlines programmes and projects of 2016 under the four quarters in that year.


Table 2b: Projects undertaken by Akwapim South District Assembly, 2016

No Title of Project Location Funding

Source

Sector Contract

Sum

Award Date Expected

Completion

Date

Expenditure

To-Date

Status Contractors Remarks

1. Construction of 1No.

6Unit classroom block

with ancillary facility

Aburi Kemp DACF Education

179,788.90 30/5/14 30/5/15 106,184.13 80%.

gable level

M/S Mojoson

Company Ltd.

Abandonm

ent of site

by

Contractor


6Unit classroom block


Yaw

Nyarkokrom

DACF Education 174,889.00 30/5/14 30/5/15 114,400.00 80%.

Roofing

Com-

pleted

M/S Opanin

Nyarko

Construction

works

Delay in

release of

funds

3. Construction of

community hospital

Kitase MP’s

Common

Fund

Health 134,101.80 30/5/14 30/5/15 115,851.16 90%

Painting

works

remaining

M/S Living

Grace Co. Ltd.

On-going

4. Construction of 14

lockable stores

(Ground Floor)

Aburi DACF Economic 131,550.00 31/5/13 30/4/14 131,550.00 98%.

Painting

works

remaining

M/S Delovely

Co. Ltd.

On-going


lockable stores (First

Floor)

Aburi DDF Economic 191, 970.50 31/07/2015 31/07/2016 72, 264.90 85%.

Painting

works

remaining

M/S Delovely

Co. Ltd.

On-going


12 Seater WC toilet

facility with

mechanised borehole

Kitase DDF Environ-

ment

77,580.3 15/03/2016 15/03/2017 33,846.4 95%.

Electricity

remaining

to be

connected

to the

facility

M/S RDR

Construction

Trading Ltd.

On-going

7. Construction of 158m

drain

Aburi

Aboanum

DACF Environ-

ment

92,681.681.4 31/8/13 31/8/14 71,567.52 80% Mills Sarfo

Co. Ltd.

On-going

8. Construction of 1No 6-

Unit class room block


Brekuso GETFUN

D

Education 199,982.95 5/11/2013 5/5/2014 - 80% M/S Delovely

Co. Ltd

On-going

9. Construction of 1 No.

CHPS compound with

ancillary facilities

Obodan DACF Health 199,136.70 31/07/2015 31/07/2016 20,000.00 50% Fort-Kofi

Limited

On-going



Source

Sector Contract

Sum

Award Date Expected

Completion

Date

Expenditure

To-Date



CHPS compound with

ancillary facilities

Dumpong DACF Health 199,032.00 31/07/2015 31/07/2016 98,872.20 45%.

Lintel level

EddyMarth

Construction

Ltd.

On-going

11. Construction of 1 No.

Creche Block

Pokrom DACF Education 176,823.00 31/07/2015 31/07/2016 76,629.00 85%.

Roofing

Completed

B & M

Company Ltd.

On-going

12. Construction of CHPS

Centre with an

outhouse

Yaw

Doudou

DACF Health 199,836.50 01/03/16 28/02/17 170, 000.00 90%.

Finishing

works to

be done

Issahaku L.

Const. Ltd

On-going

13. Construction of a 4-in-

one teachers’ quarters

with auxiliary facilities

Dumpong GETFund Education 474,380.00 ----- ----- 84,388.85 60% M/S Chriskad

Projects

On-going

14. Construction of a 4-in-

one teachers’ quarters


Ayim GETFund Education 474,380.00 ----- ----- 315, 481.34 95%

(block

work

completed)

M/S Wealth

Well

Company Ltd.

On-going

15. Construction of CHPS

Centre with an

outhouse

Ajenase

Piem

DDF Health 199,836.00 01/03/2016 28/02/2017 179,582.00 60%.

Finishing

works to

be done

Northern Co.

Ltd

On-going


12 seater WC toilet

facility with

mechanized borehole

Aburi DDF Environ-

ment

130,000.00 01/04/2016 10/10/2016 20,000.00 40% M/S SALPEZ

Trading and

Construction

Ltd.

On-going


seater institutional

latrine

Yaw

Nyarkokrom

DDF Environ-

ment

48,000.00 01/04/2016 10/10/2016 24,000.00 45% M/S SALPEZ

Trading and

Construction

Ltd.

On-going


10 Seater WC (Public

Toilets), Drilling of

1No.

mechanized borehole

Jamaicaso,

Aburi

MLGRD

Sanitation

Fund

Environ-

ment

130,000.00 28/06/2016 28/02/2017 117,000.7 100%.

Handed

over

Messrs

Vitronella

Enterprise

Completed

No Title of Project Location Funding Sector Contract Award Date Expected Expenditure Status Contractors Remarks


Source Sum Completion

Date

To-Date

19. Reroofing of basic

school

Agyementi DACF Education 25,755.00 00/05/2016 00/06/2016 17,085.00 100%

complete

District Works

Department

Completed

20. Completion of JHS

classroom block

Pakro DACF Education 48,686.00 00/02/2016 00/04/2016 48,686.00 100%

complete

District Works

Department

Completed


seater WC toilet

facility with

mechanized borehole

Kitase DDF Environ-

ment

77,832.00 00/04/2016 00/06/2016 33,846.40 100%

completed

RDR

Construction

and Trading

Ltd.

Completed

and handed

over

22. Supply of office

computers and

accessories

D/A DACF Governanc

e

26,090.00 00/06/2016 00/06/2016 26,090.00 100%

completed

Everything IT Completed


meter drain

Kitase Estate

Road

DACF Environ-

ment

44,500.00 21/5/2014 21/11/2014 44,500.00 100% Mills Sarfo

Co. Ltd

Completed

24. Dislodging and

rehabilitation 8No.

KVIPs

D/A DACF Environ-

ment

140,619.00 24/12/2014 21/6/2015 126,557.10 100% D/A Completed

25. Supply of office

stationery

D/A DACF Governanc

e

7,500.00 00/06/2016 00/06/2016 7,500.00 100% Procurement

Unit

Completed

26. Supply of 400No. dual

desks for lower

primary schools

D/A DACF Education 88,000.00 24/12/2014 24/6/2015 88,000.00 100% EddyMarth

Construction

Co. Ltd.

Completed

27. Evacuation of refuse Amanfro

and

Gyankama

DACF Environ-

ment

45,000.00 24/12/2014 24/6/2015 45,000.00 100% Dan Plus

Ventures

Completed

28. Supply of 100No. dual

desks for lower

primary

District-wide DACF Education 20,000.00 31/07/2015 30/10/2015 20,000.00 100% Completed

29. Purchase of land for an

office complex

Aburi DACF Administra

tion

850,000.00 02/01/2015 03/03/2015 85,000.00 100% Central

Administratio

n

Completed

30. Evacuation of 1 No.

refuse heaps, Lot 2

Kitase (Near

the public

toilet)

DACF Sanitation 34,226.90 29/06/2015 - 34,226.90 100% Oldman

Construction

Ltd

Completed

31. Construction of 100m

Drain

Aburi

Micado

DDF Environ-

ment

69,536.00 24/12/14 12/6/15 69,536.00 100% Mills Sarfo

Co. Ltd.

Completed

32. Evacuation of 3 No.

refuse heaps, Lot 1

Ahwerase,

Aburi Police

station and

DACF Sanitation 37,224.20 29/06/2015 - 37,22,20 100% Oldman

Construction

Ltd

Completed


Aburi (New

Road

Dumpong

site)


Source

Sector Contract

Sum

Award Date Expected

Completion

Date

Expenditure

To-Date


33. Rehabilitation and spot

improvement of

selected roads and

culverts

Asuafum,

Ahwerase

Economic 100% Completed

34. Gravelling of Aburi-

Lighthouse road

Aburi Economic 100% Completed

35. Reshaping and spot

improvement of Kitase

town roads

Kitase Economic 100% Completed

36. Reshaping and spot

improvement of town

roads

Obosonu,

Akwansu

Economic 100% Completed

37.

Construction of 1No. 6

unit classroom block


Ayim DACF Education 199,978.00 31/07/2015 30/06/2016 19,997.80 Footing

level

Vessel

Company Ltd ABONDO

NED.

Recommen

ded for

terminatio

n and

repackagin

g for

tendering

38. Construction of 1 No. 3

unit classroom block

Pokrom DACF Education 31/07/2015 31/07/2016 20,000.00 20% Mojoson

Construction

Limited

ABONDO

NED.

Recommen

ded for

termina-

tion


Highlights of Assembly’s Achievements

The Akwapim South District Assembly was able to complete 50% of the projects in its Action

Plan for the year while about 35% were on-going. Only 15% of projects proposed for the year

were not started at all. The table below presents summary of figures.

Projects Number Percentage

On-going

Completed

17

14

16.8%

13.9%

Programmes

- On-going

- Completed

--

13

--

12.9%

Projects and

Programmes not

started

57 56.4


PART THREE: FINANCIALS, INDICATORS & TARGETS AND DEVELOPMENT

INTERVENTIONS

3.1 Funding Sources for the District’s Programmes and Projects

The District Assembly obtains its revenue for development from various sources. These include,

among others, the Internally Generated Fund (IGF), the District Assemblies’ Common Fund,

GETFUND, Government of Ghana Grants which come to support specific programs/projects,

District Development Fund which is provided to support specific project, MPs Common Fund,

the Disability Fund et cetera.

In the table that follows, the DACF is inarguable the best performer of the revenue resources that

the Akwapim South District Assembly depends on for development. It is miles ahead of the IGF

considering the last three years where DACF total amount was Ghȼ4,326,190.42 whilst that of IGF

was Ghȼ1,186,894.05.

Table 3a; The District’s Sources of Funds and Amounts Received

Source of Fund 2014 (Amt in Gh ȼ) 2015 (Amt in Gh ȼ) 2016 (Amt

in Ghȼ)

Total Revenue

DACF 900,317.69 1,355,246.03 2,070,626.70 4,326,190.42

DDF 294,602.12 --- 368,129.04 662,731.16

IGF 379,094.04 426,459.04 381,340.97 1,186,894.05

GOG GRANTS 75,548.91 2,722,502.4 52,000.00 2,850,051.31

MPs Common Fund 196,207.29 170,945.72 130,731.89 497,884.9

Disability Fund 74,560.43 79,223.15 93,260.48 247,044.06

HIV/AIDS --- --- 7,312.99 7,312.99

Total Revenue 1,920,330.48 4,754,376.34 3,103,402.07 9,778,108.89

Source: Finance Department, Akwapim South District Assembly, 2016

The Figure 3a is a graph of the figures presented in the Table 3a


Figure 3a; The District’s Sources of Funds; total amounts received since 2014, 2015 & 2016

In the table (see below), the figures show further proof of amounts in receipts and expenditure as

undertaken by the Akwapim South District covering 2015 and 2014 (for comparison purposes).

The graph following, presents the totals in manner of receipts and expenditure. Receipts had

actually grown from 2014 to records high in 2015 as the figure here is showing


Table 3b; Financial Performance of the Assembly, 2016

COMPARATIVE STATEMENT OF REVENUE FOR 2016

Head Revenue Head and Sub-

Head

Approved

Budget 2016

(GH₵)

Actual as at

31/12/2016

(GH₵)

%

Performance

Approved

Budget 2015

(GH₵)

Actual as at

31/12/2015

(GH₵)

%

Performance

Remark

1 Rates 55,000.00 32,720.00 59.5

2 Lands & Concession. 124,422.00 166,538.00 133.8

3 Fees & Fines 32,220.00 22,260.00 69.1

4 Licenses 81,113.07 119,814.00 147.7

5 Rent 12,000 - -

6 Grants 4,859,557.56 10,342,001.63 212.8

7 Investment Income 600 - 0

8 Miscellaneous 18,000.00 13,445.00 74.7

Total Receipts 5,182,912.63 10,696,778.63

COMPARATIVE STATEMENT OF EXPENDITURE FOR 2016

Head Expenditure Head and

Sub-Head

Approved

Budget 2016

(GH₵)

Actual as at

31/12/2016

(GH₵)

%

Performance

Approved

Budget 2015

(GH₵)

Actual as at

31/12/2015

(GH₵)

%

Performance

Remark

1 Compensation of

Employees

152,869.00 141,916.42 92.8

2 Goods and Services 171,844.00 143,494.49 83.5

3 Interest 4,000.00 5,020.00 105.5

4 Grants 4,765,093.63 10,014,983.03 210.3

5 Social Benefits 22,000.00 9,105.20 41.4

6 Other Expenses 44,600.00 42,902.09 96.2

7 Non-Financial Assets 22,500.00 31,860.00 141.6

Total Payments 5,182,906.63 10,389,281.23


Figure 3b; Comparison between Receipts and Expenditure for 2016, 2015 and 2014

3.2 Release of Funds

The District Assembly is faced with the problem of late release of DACF, GOG and Donor

Grants as well as deductions of the DACF at source which are often outside the District Annual

Budget.

These developments affect smooth and timely implementation of projects and programmes in the

District. Another challenge the District faces is the rather low internal revenue generation which

negatively affects implementation of programmes and projects. In effect, a huge backlog of

projects earmarked for implementation exists which necessitates rollover of some projects to the

2016 year.

There are occasions when projects have been initiated through political influence which are

found out of the medium term plan. This tends to result in non-adherence to budget lines thereby

leaving assemblies in perpetual indebtedness and deficit.

If the decentralization process is to succeed then there is the need to take a second look at the

planning process and project implementation and budgeting so as to give these processes the

needed teeth to bite.


3.3 Efforts to Increase Funds Generation

As part of the efforts to help boost revenue generation, the Assembly has put in place a Revenue

Mobilization Task Force to help boost revenue generation in the District. In addition, the work of

the revenue collectors is being reviewed with the aim of improving upon their performance.

3.3.1 Other Challenges with Regards to Revenue Mobilization

Other challenges affecting revenue generation in the District are enumerated below:

Poor road network

Poor condition of revenue vehicle which is currently not in use


Low education on revenue generation to the general public which leads to poor attitude of

the public towards the payment of taxes and rates

Inadequate logistics to support revenue collectors e.g. Motorbikes/bicycles, raincoats,

leakages etc.

3.4 Update on Disbursements

A total amount of Ghȼ5,596,594.41 was disbursed by the Assembly as at close of the third

quarter of 2015. The funds were disbursed to finance ongoing and new programmes, projects

and service delivery. Funds were disbursed, as much as possible, in line with the annual budget

in areas of administration, service, and investment. The summary of disbursements is given in

table below.

Disbursement 2014

(Amt in GH¢)

2015

(Amt in GH¢)

Compensation for

employees

29,333.70 1,465,520.52

Use of goods and

services

160,501.97 102,556.12

Interest 1,933.04 2,347.53

Grants 1,541,236.47 3,976,617.10

Social Benefits 69,127.10 7,793.56

Miscellaneous 31,207.62 41,759.58

Total Expenditure 1,833,339.90 5,596,594.41

Source: Finance Department, Akwapim South District Assembly (2015)


Source: Extract from Data from Finance Department, Akwapim South District Assembly

(2015).

One item, that is Grants as seen from the graphs above for 2015 follows that of 2014 and shows

large amounts of Government of Ghana grants had been dispensed in the year under

consideration. The disbursement has been possible due to the amounts which have been received

as funds from Grants (see in figure captioned Graph of Amount of Funds Received Under

Various Sources of Funding in page …).


3.4.1Adequacy of Funds

The funds received in the District in the year under review were woefully inadequate and as such

could not meet the targets set for the year. Considering that the District is an ‘infant’ one, the

inadequacy has led to non-achievement in full of its medium term goals and objectives. As a

result, programmes and projects had to be rolled over from one quarter to the other.

3.4.2 Utilization of funds in accordance with the budget

Throughout the quarters, the basis for expenditure has been the Annual Composite Budget for

the fiscal year 2015 except that some 2.5% of expenditure in the Fourth Quarter had been made

in response to emergencies which had not been budgeted for.

The general view however is that most expenditure arising have been undertaken in line with the

budget for 2015 fiscal year.

3.4.3 Other challenges with regards to disbursements

Basically, three pressing challenges have existed through the 2015 year of implementation. The

Assembly recognizes the following as being some disbursement issues that have been

confronted. These include but not limited to payment for unplanned programmes and

projects, unavailability of logistics and non-release of the Assembly’s seed money.


3.5 Processes and Difficulties Involved in Monitoring and Evaluation

The District Planning Co-ordinating Unit (DPCU) adopted multidisciplinary approach in its

monitoring and evaluation activities in the year under review. It also faced a number of

difficulties which negatively affected effective monitoring and evaluation in the period. Below

are some of the processes involved in the monitoring and evaluation activities and challenges

encountered:

Processes Involved

Reports from decentralized departments and agencies

Site meetings

Assembly meetings

Difficulties Encountered

Lack of full complement of decentralized departments and agencies to constitute DPCU

Late release of Common Fund and other Donor Grants

Non-release of funds for monitoring and evaluation activities

Inadequate relevant logistics to support DPCU activities

3.6 Update on Indicators and Targets

Table 3.4 below provides a summary of assessment of performance on the Ghana Shared Growth

and Development Agenda (GSGDA) and District core indicators that were identified and

monitored in 2015. A summary of the progress made on indicators and targets as at the end of

December, 2015 is provided in the table below.


Table 6: Summary of the Progress Made on Indicators and Targets for 2015.

S/N INDICATORS (categorized

by GSGDA Thematic Area)

DISTRICT

BASELINE

2014

DISTRIC

T

TARGET

2015

ACHIEVEMENT LEVELS

1st Quarter

2015

2nd Quarter

2015

3rd Quarter

2015

4th Quarter

2015

A. ENHANCING COMPETIVENESS OF GHANA’S PRIVATE SECTOR

1. Percentage of SMEs supported

with credit facilities and

Technical Assistance.

25% 35% 25% 27% 26% 13%

2 Number of Tourist cites 2 2 2 2 2 2

2. Number of tourist arrivals in

the District per annum

40,000 45,000 41,000 41,500 41,620 47,080

B. ACCELERATION AGRICULTURE MODERNIZATION AND SUSTAINABLE NATURAL RESOURCES

MANAGEMENT

3. Percentage of farmers engage

in mechanized farming

10% 13% 10% 10% 10% 10%

Number of Motor Bikes for

Extension Officers.

0 6 0 0 0 0%

4. Percentage of farmers with

access to extension services

40% 55% 42% 45% 45% 45%


5.

Change in yield of selected

crops and livestock.

Maize

2.29

3.2 2.29 2.50 2.40 3.40

Cassava

27.3

10.3 27.5 28.0 25.0 27.0

Plantain

9.25

6.0 51.5 51.8 9.6 10.20

Pineapple 51.0 16.5 5.40 5.40 51.5

Cocoyam

5.35

2.8 6.2 6.2 5.5 4.20

Yam

16.20

35Kg 2.5Kg 2.5Kg 17.2Kg 16.0kg

Tomatoes

6.20

20.0Kg 20.5Kg 21.0Kg 6.5 3.2

Pepper

2.1

5kg 5.0Kg 5.2kg 2.4 3.3

Sheep

20.1kg

22.1 23 25 24.1 22.2

C. INFRASTRUCTURE AND HUMAN SETTLEMENTS.

S/N INDICATORS (categorized

by GSGDA Thematic Area)

DISTRICT

BASELINE

2014

DISTRIC

T

TARGET

ACHIEVEMENT LEVELS

1st Quarter 2015 2nd Quarter

2015

3rd Quarter

2015

4th Quarter

2015


2015

6. Percentage of population with

sustainable access to safe

water

61% 68% 63% 63% 65% 65%

7. Percentage of population with

access to electricity

70% 74% 71% 71% 71% 71%

9. Percentage of people who use

gas for domestic purpose

15% 20% 17% 18% 17% 20%

10. Percentage of people with

access to improved sanitation.

(Flush toilets, KVIP, house

hold latrine)

45% 55% 45% 50% 50% 52%

D. HUMAN DEVELOPMENT, PRODUCTIVITY AND EMPLOYMENT

11. Change in the number of

CHPS compound

6 12 7 8 8 8

12. Maternal mortality ratio. - 0 0 0 0 0

14. a. Gross Enrolment rate

Primary

JHS

120.0% 118.0% 120% 120% 125% 125%

128.6% 126.4% 128.6% 128.6% 130% 130%

105.7% 103.6% 100% 104%


SHS

b. Net Admission rate in

primary

schools.

70.0% 72.0% 72.0% 72.0% 74.4% 72%

15. Gender parity index (GPI) KG

Primary

JHS

SHS

1.0

1.0

1.0

1.30

1.01

0.99

0.98

1.30

1.01

0.99

0.98

1.30

1.02

0.84

0.90

0.30

1.0

0.72

0.90

0.28

Source: DPCU M& E, 2015


3.7 Critical Development Interventions

3.7.1 Incentives for Business Development in the District

The District Assembly created the enabling environment necessary for the development of

businesses in the District. Business registration procedures at the Assembly were reviewed and

were without any bottlenecks.

3.7.2 National School Feeding Programme

The School Feeding Programme benefits only one school in the District. A total enrolment of

375 has been benefiting out of which 173 were males and 202 females. Enrolment for fourth

quarter saw a change in total enrolment from 375 to 419 pupils comprising 189 boys and 220

girls.

3.7.3 Disaster

As at the end First Quarter of 2015, the falling rock on the Aburi Ayimensah Highway had been

earmarked to be cleared. Work on it as at this period was 80 percent complete. By the Second

and Third Quarter, the Ghana Highway Authority took over to complete the remaining works.

The clearing has been done by the close of 2015 but outstanding works that need to be done are

progressing steadily and a Contractor is on site to complete the remaining works.

3.7.4 Department of Social Development

Capacity building workshop for women group executives was organized for 4 associations in the

District to improve their skills on various types of businesses. In all, 32 women were involved in

this workshop.

The Department also embarked on education on child labour in 4 communities in the district. In

Aburi for instance, 95 females and 35 males participated in this exercise.

3.7.5 Agricultural Extension Service

Through the Second to Fourth Quarters, the District Agriculture’s Department embarked on the

following activities:


However, in the First Quarter of 2015, the District’s Agric Department trained total of 123

farmers in animal health activities. This number consisted of 111 (90%) males and 12 (10%)

females. More male farmers benefited from this programme. The department also trained the

farmers on clinical and farm treatment of animals.

3.8 Environmental Health Activities

The District Environmental Health performed the following activities for the year:

Screening of food/drinks vendors

Premises inspection at Ahwerase, Aburi, Kitase, Konkonnuru, Gyankama

Community health education at Aburi market and Amanfro communities

Inspection of chop bars and drinking bars in the District

Accessing animal husbandry best

practices

Demonstration on cover crop to

improve soil and control erosion

Field visit to educate farmers on

correct use of agro chemicals

Preparation of crop budget on

pineapple production

Demonstration on nursery

management for pepper production

Food grains and pest control

technology demonstration

Education on Green Label

Demonstration of correct use of agro-

chemicals

Demonstration on utilization of soya

bean

Coconut seedlings transplanting

Demonstration of food safety and

handling

Supplementary feeding on small

ruminant demonstration

Appraisal of performance of DAO’S

in the District


3.9 Health Services Delivery

In 2015, the District Health Directorate vaccinated a total of 12,939 children under five years of

age against POLIO in the district. In addition 26,048 mosquito nets were distributed to prevent

the outbreak of malaria in the District.

Table 7: Below indicates Top 10 causes of admission in the District as at the end of

December, 2015

NO. CONDITION NO.OF CASES

1 Pregnancy & Related Complications 989

2 Malaria 592

3 Pneumonia 123

4 Hypertension 77

5 Anaemia 73

6 Diarrheal Diseases 67

7 Neo-Natal Sepsis 59

8 Septicaemia 54

9 Diabetes Mellitus 46

10 AIDS/HIV 39

Source: DHMT, 2015

3.9.1 Ten (10) Causes Of Death

As indicated in the table below, the major cause of death in the District as at the end of

December, 2015 was Prematurity followed by Pneumonia

Table 8: Ten top causes of Deaths in the District, 2015


1 Prematurity 16

2 Pneumonia 11

3 Septicemias 8

4 Birth Asphyxia 7

5 AIDS/HIV 5

6 Meningitis 5

7 Diarrhoeal Diseases 3

8 Hypertension 3


10 Tuberculosis 2

Source: DHMT, 2015


3.9.2 OPD Attendance

Table 9: Top 10 Causes of OPD Attendance in the District, 2015


1 Hypertension 5684

2 Malaria 4845

3 Skin Diseases 3018

4 Upper Respiratory Tract Infection 2187

5 Diarrheal Diseases 2154

6 Rheumatism & Other Joint Pains 1899


8 Acute Respiratory Tract Infection 1141

9 Anaemia 1071

10 Acute Eye Infection 1041

Source: DHMT, 2015


PART FOUR: CHALLENGES AND MITIGATION STRATEGIES

4.0 Challenges and Mitigation Strategies

The Assembly is faced with the following challenges classified in order of priority in the table

below as well as suggested measures to mitigate them.

No. Challenge Priority

Level

Mitigating Strategy

1. Permanent office and residential

accommodation for officers

High Plans are underway to begin the

construction in the ensuing year but

these plans are not implemented year in

year out though Lands have been

acquired.

2 Low revenue mobilization due to

leakages and inadequate data

High Consultant engaged to mechanize

collection centres for effective tracking.

Plan ready for DPCU to gather data but

no funds to implement

3 Managing a strategic plan for the new

District status

High Action plan drawn for implementation

4 Lack of vehicles and other logistics to

undertake monitoring and evaluation,

gather data and effectively coordinate

the activities in the district

High Plans available to acquire vehicles but

no clear source of funding

5 Inadequate office logistics for staff to

work with

High Procurement unit to take up the matter

The way forward for 2016 (Programme of Top Priorities)/Recommendations

1. To consider as a matter of urgency the construction of office and residential

accommodation facilities for officers.


2. To improve revenue mobilization; this will broaden the capacity of the Assembly to be

able to complete selected ongoing projects.

3. Focusing on prioritized projects for completion within the year to avoid roll over projects.

4. Office equipment and logistics such as furniture, Printing accessories and others to be

provided to enhance productivity.

Conclusion

The Akwapim South District with the District Assembly as the development and Planning

authority has to a greater extend performed creditably well in the provision of social services and

infrastructural development especially in the areas of education, Sanitation, Peace and Security

as well as accountability, transparency and Social justice to all and sundry in every nook and

crony of the District.

It is in the light of this that the Centre for Democratic Governance, Ghana in collaboration with

UNICEF in its nationwide survey of all the 216 MMDAS on their delivery of goods and services

to the people in the year under review placed the district 186 in the country and 13nd in the

Eastern region. This is a clear demonstration that the District Assembly remains very much

committed in providing quality development to its people through judicious utilization of scarce

resources and strategic planning.

Notwithstanding this, the Assembly faces a myriad of problems as outlined above including

revenue mobilization, Office accommodation, Logistics and other capacity gaps to enhance the

effectiveness with which the Assembly discharges its responsibilities to the people.

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