Accounting Information System

Ateneo de Davao University

BSA/AT Program, School of Business and Governance

Shelumiel Ryan B. Abapo, CPA

Preliminary Exam

Name: _____________________________________________________________

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I. Identification. (2 points each)

1. One of the primary activities in the value chain that consists of receiving, storing, and distributing the materials an organization used to create the services and products it sells.

2. A support activity in the value chain that refers to the accounting, finance, legal, and general administration activities that allow an organization to function.

3. It is often referred to as the intelligence of business.

4. The set of two or more interrelated components that interact to achieve a goal.

5. Facts that are collected, recorded, stored, and processed by an information system.

6. The operations performed on data to generate meaningful and relevant information are referred to collectively as the ____________.

7 10. The four (4) Coding Techniques

11. The traceable path of a transaction through a data processing system from point of origin to final output, or backwards from final output to point of origin.

12. A set of interrelated, centrally coordinated files is referred to as a _______.

13. An activity in Data Processing which refers to the purging of the vendor master file of all vendors the company no longer does business with.

14. Information Output which serve as records of transactions or other company data.

15. Information Output used by employees to control operational activities and by managers to make decisions and to formulate business strategies.

16. This is a process which encompasses the narratives, flowcharts, diagrams, and other written materials that explain how a system works.

17. The graphical description of the sequence of logical operations a computer performs as it executes a program.

18. The analytical technique used to describe some aspect of AIS in a clear, concise, and logical manner.

19. The transaction cycle that encompasses all transactions involving sales to customers and the collection of cash receipts for those sales.

20. The transaction cycle that encompasses all transactions involving the investment of capital in the company, borrowing money, payment of interest, and loan repayments.

II. True or False (2 points each)

21. A Delivery document cannot be modified once it is added to the system.

22. Once the Goods Receipt PO is created, the Purchase Order can be changed; provided no AP Invoice has been entered.

23. When you copy all of a base documents items and quantities, it will be closed and you will not be able to copy it again to another document.

24. The Outgoing Payment is the last document in the Purchasing/AP module.

25. The Outgoing Payment is the last document in the Purchase Process.

26. A Sales Order can be cancelled or closed if it is not needed.

27. To switch databases or companies inside SAP, one should go to Administration Change Company

28. To adjust the posting periods in SAP, one should go to Administration System Initialization Period Indicators Posting Periods

29. Goods Receipt PO creates a journal entry that posts the invoiced amount to the debit side of the customer account and to the credit side of a revenue account.

30. The Available quantity of an item displayed is comprised of: In Stock Ordered + Committed.