aidmatrix national donations management network february 10, 2010
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AidmatrixNational Donations Management NetworkFebruary 10, 2010
Right Aid to the Right People at the Right Time
Challenge: In times of disaster, there is need for goods, services and
volunteer time to help alleviate suffering and put those affected on the road to recovery
At the same time, the outpouring from the community with offers of products and time often is overwhelming and unfocused
People turn to their Federal and State/Local governments for answers
Need: The Aidmatrix National Donations Management Network
efficiently connects Federal and State/Local Governments, the Private Sector and the Voluntary Sector to
Match these donation offers with appropriate voluntary agencies
As well as to process the unneeded offers with respect and courtesy
Provide the Private Sector visibility into the actual needs of the relief efforts
Easy to Receive, Inventory and Distribute?
FEMA’s Vision of Donated Goods Management
Leverage Standard Best PracticesIncorporate principles of Volunteer and Donations
Management Easy, user friendly Connect all
Elements of donation managementAll stakeholders
Transparent to donors and recipients Interface with existing technologies - Web 2.0 services Real time visibility Structured Roles Workflow in getting the work done. Free to FEMA state & local governments and volunteer
agency partners
Aidmatrix Role
Listen to emergency response communityTools for the community designed by
the communityNot a traffic cop
They do not manage donation offersBuild infrastructure to facilitate
communications
The program serves as the formal USA National Donations Management Network link among the private, public and voluntary sectors
Donors Contribute Unsolicited
Recipients Can Request Specific Needs
FEMA & State Digital HubsWashington Portal
Financial Support Products
Services/Volunteer Time Transportation
Donation Process
Donors
Cash
Goods/Service
Volunteer TimeMedia/Public
Interest
DCTActivated
AidmatrixNetwork
DCTAllocates/Matches
Offers
Agency Partners
Shipping
Receiving
Distribution
Affiliation
Event
Disaster Tool Kit
Undesignated CashLinks to National and State VOAD donate now web
pages Unsolicited Goods
In-Kind to donate goods and publish needs Unaffiliated Volunteers
Volunteer Module to support volunteer reception center
Multi-Agency WarehouseSupport receiving, shipping and shopping
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Volunteer and Donations Management System
Identify Needs
Receive Donations Offer
Manage Information
Manage Logistics
Incident Occurs
Educate the Public
Provide Assistance to Survivors
Negotiate with Donors
Solidity Partnerships with Donors
In-Kind Product DonationsOffers and Needs
Public can make a donation offer unsolicited or directly against a need Automatic email notifications during process steps
The Non-Profit can enter product and transportation needs
The administrator (allocator/matchmaker) can view and publish needs to the public and other portals Match offers with needs by assigning to the agency partners
Registered Donor Email Preferences Custom Needs Reporting Preference Settings
Ability to select default answers to question
Enter a Product Need
You can let donors know exactly what an entity needs, by entering a Product Need. In the system, Enter a New need under Needs of the Toolbar. When an organization donates to fulfill that need, the system will notify the requestor via email.
Hint: Donors are more likely to give if they know how the goods will be used. When making a request for a Need, make sure you provide as much information about the need as possible.
Transportation Need
Aidmatrix has partnerships with transportation providers across the country
If transportation is needed with a request, all you need to do is click on the Truck icon on the donation’s line item.
If you need transportation for an item that is not listed on the Aidmatrix system, you go to the Needs section and enter Transportation Need.
Hint: The more complete the transportation request is, the more likely that a transportation provider will respond. Provide as much detail as possible.
Financial Contributions
A means to “vet” organization activity in the support of recovery efforts.
Quickly provide links to VOAD organization donate now pages.
Randomized listings to eliminate bias.Education opportunities on donating to
faith based or non-profit groups.
Warehouse Management When Needed
Aidmatrix is a tool designed to maintain an inventory.Disaster relief.
Simple to use. Tracks inbound and outbound goods.
ReportsDonorsRecipients
Can share real time inventory levels with partners
In-Kind - Needs
Non-Profits can enter in product and transportation needs.
The administrator can review and publish to the public and other portals.
Ability to register potential donors to get emails of specifics item types.
Volunteer Management
Scheduled to be phased in over the next 18 to 24 months.
First PhaseRegistration to support Volunteer
Reception CenterSingle or Multi Partner RedirectEducation Page
SummaryWashington has decided adopt Aidmatrix as the platform for the State in the management of donated goods and volunteer services.
FEMA supports and funds the Aidmatrix National Donation Management Network.
80% of States have entered into MOU with Aidmatrix. Washington is the final State in FEMA Region X to adopt
Aidmatrix for managing donated goods and services. WAVOAD strongly encouraged the State of Washington to
adopt Aidmatrix as a donations portal. The Washington State Department of General Administration just
finished negotiating an MOU agreement with Aidmatrix. Implementation will start this month with Aidmatrix. Training sessions scheduled for February 24th & 25th.
