aid stations and semi-autonomy 12 maximum time … · conditions of participation ourea 2020 4 o...

Conditions of participation OUREA 2020

2

TABLE OF CONTENTS I. PRESENTATION OF EVENTS _______________________________________________ 3

1. Organisation _______________________________________________________________ 3 2. The events _________________________________________________________________ 3

II. TERMS OF PARTICIPATION ________________________________________________ 6 1. Supporting documents _______________________________________________________ 6 2. Registration fees ____________________________________________________________ 7 3. Cancellation of registration ___________________________________________________ 11

III. AID STATIONS and SEMI-AUTONOMY ______________________________________ 12

IV. EQUIPMENT __________________________________________________________ 13

V. ANTI-DOPING CONTROL _________________________________________________ 14

VI. RACE STARTS: venue, timetables, waves ___________________________________ 14

VII. RACE PACKAGE ________________________________________________________ 17

VIII. CHECKPOINTS _________________________________________________________ 17

IX. SIGNAGE _____________________________________________________________ 17

X. MAXIMUM TIME ALLOWED AND TIME BARRIERS ____________________________ 18

XI. AID AND MEDICAL ASSISTANCE ___________________________________________ 18

XII. RETIREMENTS / REPATRIATIONS __________________________________________ 19

XIII. BREACHES OF THE RACE RULES ___________________________________________ 19

XIV. PROTESTS (outside the race rules) _________________________________________ 20

XV. SPECIAL CONDITIONS ___________________________________________________ 20

XVI. FINISH LINE ___________________________________________________________ 20

XVII. RANKING AWARDS _____________________________________________________ 21

XVIII. OUREA TRAIL RUNNER GUIDE ________________________________________ 21

XIX. PUBLICITY RIGHTS ______________________________________________________ 22 1. Participant’s image _________________________________________________________ 22 2. Event images ______________________________________________________________ 22

XX. PERSONAL DATA _______________________________________________________ 22

XXI. AERIAL FILMING _______________________________________________________ 23

XXII. RESPECTING THE ENVIRONMENT _________________________________________ 23

XXIII. INSURANCE _______________________________________________________ 23


3

I. PRESENTATION OF EVENTS

1. Organisation

The simplified joint stock company GAMAO and Les traileurs des Sommets (The summit trail runners) association (a non-profit-making association) are co-organising the OUREA event in Avoriaz with the help of the Villages of the Portes du Soleil.

This document defines:

1. the competition rules of the Event, 2. the general terms of sale applicable to any order of a product or service related to races during

the week-long OUREA event.

The terms “you”, “your” and “yours” refer to you as a participant or consumer, or as the parent or legal guardian (must be over 18) if this participant or consumer is a minor in their country of residence.

Participation in the event implies your express and unconditional acceptance of the General Terms of Sale and the Rules.

The Organiser may revise and update the General Terms of Sale and the Rules at any time; please read them regularly. Any changes we make will be effective immediately upon notification, which we may provide by any means whatsoever, including posting a revised version of these on the Event site. In the event of a significant modification to the General Terms of Sale and/or the Rules, the Organiser will endeavour to notify you by email.

2. The events

OUREA is an 8-day trail event based in the Avoriaz resort and following paths in the villages that make up the Portes du Soleil.

The courses described below are provisional and require definitive validation by the Prefecture in the 3 months preceding the event as is the case for all the sports organisations.

o OUREA Xtrem is a 7-stage trail event spanning 8 days from 11 to 18 July 2020 and measures 250km in length with an approximate cumulative uphill gradient of 19,000m.

This race can be run individually or in relays (runner 1 participating in the Prologue, Stage 1, Stage 3, Stage 5 and Stage 7 and runner 2 participating in Stage 2, Stage 4 and Stage 6)

Maximum number of athletes, individual + relay: 350

Minimum age: 20 on 31 December 2020.

In order to reduce the stress at the start of the different mass start stages and avoid bottlenecks on the tracks, wave starts will be organised according to the trail runners’ overall ranking. The ‘individual’ and ‘relay’ waves will have separate starts.

For the first stage, the athlete’s ITRA ranking will be requested. According to this ranking, the top athletes will set off last and each athlete will set off with competitors of the same level. The staggering of the athletes in terms of time will be decided just before the event according to the number of runners.

o Stage 1, Saturday 11 July 2020: Prologue 4.2km time trial with 670m ascent o Stage 2, Sunday 12 July 2020: 42km with 2,790m ascent o Stage 3, Monday 13 July 2020: 25km time trial with 2,400m ascent o Stage 4, Tuesday 14 July 2020: 61km marathon stage with 4,170m ascent o Day OFF, Wednesday 15 July 2020


4

o Stage 5, Thursday 16 July 2020: 49km with 3,600m ascent, o Stage 6, Friday 17 July 2020: 38km surprise stage with 3,090m ascent: profile and

course unknown to the athletes. The only info relates to the overall distance and the distances of the aid stations in kilometres.

o Stage 7, Saturday 18 July 2020: 29km with 2,380m ascent. Start in the order of the overall individual time ranking in relation to the first athlete. All the athletes within 1hr of the leader in the overall ranking will set off according to their time deficit in relation to the leader. In this way, the winner of the overall ranking for the OUREA Xtrem will be the athlete who is first across the finish line. Athletes with a deficit of more than 1hr in the overall ranking will set off 1hr15 after the leader and will only be able to receive a better final overall ranking than the last athlete in the first group (those less than 1hr behind the leader) at the end of stage 6.

o OUREA 130 is a 4 stages trail spanning 4 days from 11 to 14 July 2020 and measures 130km in length with an approximate cumulative ascent of 10,000m.

This race is run individually


Minimum age: 20 on 31 December 2020.

In order to reduce the stress at the start of the different mass start stages and avoid bottlenecks on the tracks, wave starts will be organised according to the trail runners’ overall ranking.

For the first stage, the athlete’s ITRA ranking will be requested. According to this ranking, the top athletes will set off last and each athlete will set off with competitors of the same level. The staggering of the athletes in terms of time will be decided just before the event according to the number of runners.

o Stage 1, Saturday 11 July 2020: Prologue 4.2km time trial with 670m ascent o Stage 2, Sunday 12 July 2020: 42km with 2,790m ascent o Stage 3, Monday 13 July 2020: 25km time trial with 2,400m ascent o Stage 4, Tuesday 14 July 2020: 61km marathon stage with 4,170m ascent

o OUREA 120 is a 3 stages trail spanning 3 days from 16 to 18 July 2020 and measures 120km in length with an approximate cumulative uphill gradient of 8,800m. .

This race is run individually


Minimum age: 20 on 31 December 2020


The athlete’s ITRA ranking will be requested to form the waves start or the starting order of time trial stages.

o Stage 5, Thursday 16 July 2020: 49km with 3,600m ascent, o Stage 6, Friday 17 July 2020: 38km surprise stage with 3,090m ascent: profile and

course unknown to the athletes. The only info relates to the overall distance and the distances of the aid stations in kilometres.

o Stage 7, Saturday 18 July 2020: 29km with 2,380m ascent. Start in the order of the overall individual time ranking in relation to the first athlete. All the athletes within 1hr of the leader in the overall ranking will set off according to their time deficit in relation to


5

the leader. In this way, the winner of the overall ranking for the OUREA Xtrem will be the athlete who is first across the finish line. Athletes with a deficit of more than 1hr in the overall ranking will set off 1hr15 after the leader and will only be able to receive a better final overall ranking than the last athlete in the first group (those less than 1hr behind the leader) at the end of stage 6.

o OUREA Solo

In addition to the stage races, any trail runners not wishing to run for several days in a row will be able to participate in the stages of their choice, with the number of participations limited to 2: a choice of one race from stages 1 to 4 and a choice of one other race from stages 5 to 7. They will be able to register as well to the Portes du Soleil Trails on Wednesday 15 July, 2020.


The athlete’s ITRA ranking will be requested to form the wave starts and the starting order for the time trials.

These races are only run individually

Maximum number of athletes : 700

o OUREA Solo 1, Saturday 11 July 2020: Prologue 4.2km time trial with 670m ascent

Minimum age: 16 on 31 December 2020

o OUREA Solo 2, Sunday 12 July 2020: 42km with 2,790m ascent Minimum age: 20 on 31 December 2020

o OUREA Solo 3, Monday 13 July 2020: 25km time trial with 2,400m ascent Minimum age: 20 on 31 December 2020 – Start from Pré la Joux (access via chairlift)

o OUREA Solo 4, Tuesday 14 July 2020: 61km marathon stage with 4,170m ascent Minimum age: 20 on 31 December 2020

o Trail des Portes du Soleil, Wednesday 15 July 2020 : - 10km Trail – start from Pré la Joux (access via chairlift from Avoriaz). Minimum age: 18 on 31 December 2020 - 26km Trail – start from Pré la Joux (access via chairlift) from Avoriaz. Minimum age: 18 on 31 December 2020

o Ourea Solo 5, Thursday 16 July 2020: 49km with 3,600m ascent, Minimum age: 20 on 31 December 2020

o Ourea Solo 6, Friday 17 July 2020: 38km surprise stage with 3,090m ascent: profile and course unknown to the athletes. The only info relates to the overall distance and the distances of the aid stations in kilometres. Minimum age: 20 on 31 December 2020

o Ourea Solo 7, Saturday 18 July 2020: 29km with 2,380m ascent. Minimum age: 20 on 31 December 2020


6

● OUREA KIDS, Wednesday 15 July 2020: Start and Finish in Avoriaz

Kids’ race: Looped circuit passing through the centre of the Avoriaz resort Free for kids and limited to 150 kids per category

Category Distance Timing

7-9 yrs 8 minutes No 10-11 yrs 1,500m (1x1500m looped circuit) Yes 12-13 yrs 3,000m (2x1500m looped circuit) Yes 14-15 yrs 4,500m (3x1500m looped circuit) Yes 16-17 yrs 4,500m (3x1500m looped circuit) Yes

II. TERMS OF PARTICIPATION

1. Supporting documents

At registration, please introduce yourself with your ID card. The event is open to members and non-members, of all nationalities, whose age meets the FFA’s (French Athletics Federation) category/distance criteria.

Any participation in one of our events is subject to the participants’ compulsory presentation of documents filed in their runner space before 1 July 2020 (the organisation does not accept medical certificates sent by email or post). If the documents are not received by this date, registration will be cancelled without refund.

NB: following an amendment to the FFA rules, all medical certificates must be supplied in French. We advise you to use our official medical certificate form (which already comprises the translation). Any medical certificate not translated will be refused.

Presentation:

• of a sports licence ‘Athlé Compétition’, ‘Athlé Entreprise’, ‘Athlé running’ issued by the FFA, or ‘Pass’ J’aime Courir’ issued by the FFA and completed by the doctor, valid on the date of the event. (NB: the other licences issued by the FFA (Santé (Health), Encadrement (Supervision) and Découverte (Discovery) are not accepted);

• or a sports licence, valid on the date of the event, issued solely by a registered federation, which must prove, by any means, aptitude to the practice of competitive sport, competitive athletics or competitive running;

• or a medical certificate proving aptitude to the practice of practice of competitive sport, competitive athletics or competitive running, dating within a year of the date of the competition, or a copy of this document. No other document may be accepted to vouch for the possession of the medical certificate.

Overseas participants are required to provide a medical certificate proving aptitude to the practice of competitive sport, competitive athletics or competitive running, even if they hold a competition licence issued by an IAAF-affiliated federation. This certificate must be drafted in French, dated and signed, and must allow the doctor to be authenticated, whether or not the latter is on national territory. If it is not drafted in French, a French translation must be provided.

No bib numbers will be allocated in the absence of the medical certificate or a valid licence.

Runners born in 2002 or later, minors on the event date, shall provide parental authorisation.


7

2. Registration fees

Registration is done exclusively via internet and with payment secured by banker’s card.

Registration fees:

The package prices for the OUREA Xtrem (individuals and relays), OUREA 130 and OUREA 120 vary according to the choices you make regarding accommodation (3, 4 or 5-star residence), the possible nights you add and any family members who might be with you in your accommodation with or without meals.

The prices for a one-day OUREA Solo race solely include the services for participation in the race without accommodation.

The registration stages:

1. Create your athlete runner space to register. 2. You can choose all your stay options during registration by booking a minimum of one

accommodation registration with your family/friends or with another athlete. 3. If you wish to reserve an apartment for more people accompanying you, with or without

catering, register solely as an athlete and then add the options for your family or friends.

4. If you don’t yet know who will accompany you, validate the minimum and then return to complete the details of your stay in the following month, subject to availability. If in the following month, you haven’t added any accompanying people, you’ll automatically be accommodated with another athlete.

OUREA XTREM

• OUREA XTREM INDIVIDUAL: Basic registration in the OUREA Xtrem INDIVIDUAL comprises: o Access to the general organisation of the 7 stages of the OUREA Xtrem from 11 to 18

July 2020 o 7 nights’ accommodation in a 1 room 4-star apartment with family (1 to 2 people without

meals) or with another athlete (1 room with 2 single beds) from Saturday 11 July at 14:00hrs to Saturday 18 July 10:00hrs

o Copious breakfasts and dinners in the form of a buffet every day (description on the catering page) + lunch on Wednesday 15 July (rest day). Starts with dinner on Saturday 11 July 2020 and ends with breakfast on Saturday 18 July 2020

o Every evening, the video of the day’s race + race briefing + podium for the different OUREA Xtrem, OUREA Xtrem Relays, OUREA 130 and OUREA 120 rankings during dinner

o Meal after the stage each day in the form of a buffet o Race pack (bib number, timing chip) o Aid stations with liquid and solid refreshment throughout the event o Professional medical assistance o Event travel bag o Polo shirt for the finisher athletes o Medal for the finisher athletes o Finisher certificate for download o Partner goodies o Access to the outside musical entertainment at the start of the evening

Maximum: 350 participants (OUREA XTREM + OUREA XTREM Relays)

Prices OUREA XTREM INDIVIDUAL PACKAGES (taxes included)


8

• OUREA XTREM RELAYS: Basic registration in the OUREA Xtrem RELAYS comprises for both athletes:

o Access to the general organisation of the 7 stages of the OUREA Xtrem from 11 to 18 July 2020 for both athletes participating every second day

o 7 nights accommodation in 1 room - 4 stars apartment (with 2 single beds) from Saturday 11 July at 14:00hrs to Saturday 18 July 10:00hrs

o Copious breakfasts and dinners in the form of a buffet every day (description on the catering page) + lunch on Wednesday 15 July (rest day). Starts with dinner on Saturday 11 July 2020 and ends with breakfast on Saturday 18 July 2020


o Meal after the stage each day in the form of a buffet for the 2 athletes o Race pack (bib number, timing chip) o Aid stations with liquid and solid refreshment throughout the event o Professional medical assistance o Event travel bag x2 o Polo shirt for the finisher athletes x2 o Medal for the finisher athletes x2 o Finisher certificate for download x2 o Partner goodies o Access to the outside musical entertainment at the start of the evening

Maximum: 350 participants (OUREA XTREM + OUREA XTREM Relays)

Prices OUREA XTREM RELAYS PACKAGES (taxes included)

OUREA 130

Basic registration in the OUREA 130 comprises :

o Access to the general organisation of the 4 stages of the OUREA 130 from 11 to 14 July 2020

o 4 nights accommodation in 3 stars studio apartment – athlete alone (with maximum 2 accompanying persons – without meals) or with another athlete - 2 bunks beds and day beds (from Saturday 11 July at 14:00hrs to Wednesday 15 July 10:00hrs)

o Copious breakfasts and dinners in the form of a buffet every day (description on the catering page). Starts with dinner on Saturday 11 July 2020 and ends with breakfast on Wednesday 15 July 2020


o Meal after the stage each day in the form of a buffet from11 to 14 July 2020 o Race pack (bib number, timing chip)

September, 2019 to December 1st

December 2nd, 2019 to January 20th, 2020

January 21st, 2020to July, 1st, 2020

OPTION 1 Accommodation in 4-star apartment - 1 bedroom - 2 single beds accommodation with another athlete from 11 to 18 July 1 290,00 € 1 440,00 € 1 590,00 €

OPTION 2Accommodation in 4-star apartment – 1 bedroom – with 1 OR 2 family members or friends (without meals) from 11 to 18 July

1 590,00 € 1 740,00 € 1 890,00 €

OUREA XTREM

OUREA XTREM RELAYS September, 2019 to December 1st

December 2nd, 2019 to January 20th,

2020


Accommodation for the 2 athletes in 4-star apartment - 1 bedroom - 2 single beds from 11 to 18 July 1 840,00 € 1 990,00 € 2 140,00 €


9

o Aid stations with liquid and solid refreshment throughout the event o Professional medical assistance o Event Back pack

o Polo shirt for the finisher athletes o Medal for the finisher athletes o Finisher certificate for download o Partner goodies o Access to the outside musical entertainment at the start of the evening

Maximum: 400 participants

Prices OUREA 130 PACKAGES (taxes included)

OUREA 120

Basic registration in the OUREA 130 comprises:

o Access to the general organisation of the 3 stages of OUREA 120 from 16 to 18 July 2020

o 3 nights accommodation in 3 stars studio apartment – athlete alone (with maximum 2 accompanying persons – without meals) or with another athlete - 2 bunks beds and day beds (from Wednesday 15 July at 14:00hrs to Saturday 18 July 10:00hrs)

o Copious breakfasts and dinners in the form of a buffet every day (description on the catering page). Starts with dinner on Wednesday 15 July 2020 and ends with breakfast on Saturday 18 July 2020

o Every evening, the video of the day’s race + race briefing + podium for the different OUREA Xtrem, OUREA Xtrem Relays, OUREA 130 and OUREA 120 rankings during dinner on 16 and 17 July 2020

o Meal after the stage each day in the form of a buffet from 16 to 18 july 2020 o Race pack (bib number, timing chip) o Aid stations with liquid and solid refreshment throughout the event o Professional medical assistance o Event Back pack o Polo shirt for the finisher athletes o Medal for the finisher athletes o Finisher certificate for download o Partner goodies o Access to the outside musical entertainment at the start of the evening

Maximum 400 participants


December 2nd, 2019 to January 20th,

2020


OPTION 1Accommodation in a 3 stars studio apartment – with another athlete - 2 bunks beds and day beds (from 11 July to 15 July )

745,00 € 820,00 € 895,00 €

OPTION 2

Accommodation in a 3 stars studio apartment – with 1 OR 2 family members or friends (without meals - 2 bunks beds and day beds (from 11 to 15 July)

915,00 € 990,00 € 1 065,00 €

OUREA 130


10

Prices OUREA 120 PACKAGES (taxes included)

OUREA SOLO

You are not obliged to have an accommodation package for these races, however, during your registration or later, you’ll be able to book accommodation in an apartment or studio in your runner space for 3 days or 7 days.

You’ll run on the OUREA Xtrem stage courses from 11 au 18 juillet 2020 and will be able to run as well the Portes du Soleil Trail on 15 July 2020.

Registration includes:

o Access to the general organisation of the day’s stage o Race pack (vest, timing chip) o Aid stations with liquid and solid refreshment throughout the event o Access to the solid and liquid aid station at the finish of OUREA Solo or Portes du Soleil

trails o Professional medical assistance o OUREA Solo street bag o Finisher medal o Finisher certificate for download o Partner goodies o Access to the outside musical entertainment at the start of the evening in Avoriaz

Each OUREA Solo race is limited to 700 participants:

o OUREA Solo 1, Saturday 11 July 2020: Prologue 4.2km time trial with 670m ascent Minimum age: 16 on 31 December 2020

Registration fee from 1 November, 2019 to 20 January, 2020: 10€

Registration fee from 21 January, 2020 to 1 July, 2020: 15€

o OUREA Solo 2, Sunday 12 July 2020: 42km with 2,790m ascent

Minimum age: 20 on 31 December 2020 Registration fee from 1 November, 2019 to 20 January, 2020: 50€


o OUREA Solo 3, Monday 13 July 2020: 25km time trial with 2,400m ascent

Minimum age: 20 on 31 December 2020 – Start from Pré la Joux (access via chairlift) Registration fee from 1 November, 2019 to 20 January, 2020: 35€


o OUREA Solo 4, Tuesday 14 July 2020: 61km marathon stage with 4,170m ascent



o Trail des Portes du Soleil, Wednesday 15 July 2020 :


December 2nd, 2019 to January 20th, 2020


OPTION 1With Accommodation in a 3 stars studio apartment – with another athlete - 2 bunks beds and day beds (from 15 July to 18 July )

655,00 € 730,00 € 805,00 €

OPTION 2

With Accommodation in a 3 stars studio apartment – with 1 OR 2 family members or friends (without meals) - 2 bunks beds and day beds (from 15 to 18 July)

795,00 € 875,00 € 945,00 €

OUREA 120


11

- 10km Trail – start from Pré la Joux (access via chairlift from Avoriaz). Minimum age: 18 on 31 December 2020



- 26km Trail – start from Pré la Joux (access via chairlift) from Avoriaz. Minimum age: 18 on 31 December 2020



o OUREA Solo 5, Thursday 16 July 2020: 49km with 3,600m ascent,



o OUREA Solo 6, Friday 17 July 2020: 38km surprise stage with 3,090m ascent: profile and course unknown to the athletes. The only info relates to the overall distance and the distances of the aid stations in kilometres.



o OUREA Solo 7, Saturday 18 July 2020: 29km with 2,380m ascent.



Registration fees comprise all the services referred to in the rules.

Registration is name specific. It is not permitted to transfer your registration to another race or another person for whatever reason.

o OUREA KIDS: at Avoriaz – races for children aged 6 to 17 years. Looped circuit setting off from the OUREA start zone, passing through the resort’s “car-free” commercial centre and finishing at the OUREA finish line. Free entry for kids and limited to 150 kids per category.

3. Cancellation of registration

Any request for cancellation of registration must be made by email sent to the following address [email protected]

a) Stage races: OUREA Xtrem/ OUREA Xtrem Relais/OUREA 130 and OUREA 120

Given the volume of apartments reserved for the race, the latter are pre-paid to the rental organisations and we will not be able to cancel the apartment should an athlete fail to participate. As such, the organisation will credit the bank card used for the payment with a percentage of the registration fees and the inclusive package according to the date the cancellation is requested:

Request for cancellation - prior to 1 January 2020: 60% refund - from 1 January to 31 April 2020: 50% refund - from 1 May to 10 June: 35% refund - after 10 June 2020, refunds are no longer possible

Registration is name specific.


12

Through until 10 June, if an athlete is unable to participate, he or she may find a replacement who will replace them according to the same terms reserved during their initial registration. There will be no refund for any services provided. A €10 administration fee will be applied for the change of athlete.

b) One-day Race - OUREA Solo:

Through until 15 May 2020, it is possible to make a cancellation with the €10 administration fee. After this date, no refund will be granted.

III. AID STATIONS and SEMI-AUTONOMY

All the races in the week-long OUREA event will offer at least 4 aid stations according to the distance, except during STAGE 1 and the kids’ races, which won’t have an aid station along the courses; the only aid station will be situated at the finish.

Each athlete shall be semi-autonomous between aid stations, which means they must be able to refresh themselves on a dietary level (solid and liquid); and with regards clothing and safety; and be able to guard against possible complications due to bad weather, injury or physical problems.

Each runner will carry with them the compulsory minimum equipment detailed in the “Compulsory Equipment” section.

Each aid station will be identical in terms of liquid and solid refreshments (ref. aid station page)

Personal aid station zones can only be located in the 50m before the entrance to the aid station

zone organised by OUREA or in the 50m after the aid station zone organised by OUREA. No

assistant has the right to enter the OUREA aid station zone. A breach of these rules will

automatically lead to a time penalty (see table of sanctions)

It is also forbidden to stock up or exchange equipment between athletes on penalty of time (see

table of sanctions) except in case of distress conditions.

Each aid station, a zone delimited by the organisation with its equipment (inflatable advertising arches, flagging tapes, barriers…), is solely reserved for athletes and the organisation.

Being filmed at a fixed point is permitted but not by a person who is running or walking. Solely authorised media sporting a media vest can accompany the athletes without hindering or benefiting their progress. Race marshals and station managers who witness any irregularities are entitled to penalise participants (see table of sanctions)

Number of aid stations (solid + liquid) per day: (in the event of extreme heat, additional water points will be added and indicated to the athletes)

- STAGE 1: Finish - STAGE 2: 4 aid stations + finish - STAGE 3: 2 aid stations + finish - STAGE 4: 4 aid stations + finish - WEDNESDAY 15/07: 2 aid stations + finish for the 26km.

1 aid stations + finish for the 10km. OUREA KIDS: 1 at the finish.

- STAGE 5: 3 aid stations + finish - STAGE 6: 3 aid stations + finish - STAGE 7: 2 aid stations + finish


13

IV. EQUIPMENT

In order to guarantee the athletes’ safety at each event, you’ll be asked to carry a compulsory minimum of material (throughout the duration of the day’s race) listed below. This list may differ according to the specific features of the day’s race and the weather.

List of a compulsory minimum of equipment according to the days unless each runner is notified of a change, by email and on the organisation’s social networks 1hr before the start of the day’s race:

• Stage 1: List No.1 • Stage 2: List No.2 • Stage 3: List No.2 • Stage 4: List No.2 • Portes du Soleil Trail: List No.1 for the 10km Trail and List No.2 for the 26km Trail • Stage 5: List No.2 • Stage 7: List No.2 • Stage 8: List No.2

List No.1 List No.2 List No.3 * Cold* List No.4 * Heat wave *

* Bib number * Bib number * Bib number * Bib number* Timing chip * Timing chip * Timing chip *Timing chip* Whistle * Minimum supply of 500ml of

water on exiting each aid station* Minimum supply of 1,000mlof water on exiting each aidstation

*Minimum supply of 2,000ml ofwater on exiting each aid station

* 1 gel + 1 x 65g energy bar onyour person through to the startof the last aid station

* 2 gels + 2 x 65g energy barson your person through to thestart of the last aid station

*1 gel + 1 x 65g energy bar onexiting each aid station

* Emergency blanket (200cm x140cm)



* Working mobile phone, whichmust operate in France andSwitzerland

* Working mobile phone, whichmust operate in France andSwitzerland

* Working mobile phone, which mustoperate in Test mode andSwitzerland

* Waterproof jacket with a hood(Gore-Tex type) to fit the trailrunner

* Waterproof jacket with ahood (Gore-Tex type) to fit thetrail runner

* Minimum 15cl cup or flask or waterbidon (no cup provided by theorganisation at the aid stations)

* Minimum 15cl cup or flask orwater bidon (no cup provided bythe organisation at the aidstations)

* Rainproof trousers *Whistle

* Whistle * Gloves*Headtorch compulsory for allthose who will be on the courseafter 22:00hrs during STAGE 4.The athlete will be responsible for estimating whether or not theywill be racing after 22:00hrs. After this time, anyone without aheadtorch will be disqualified.

* Hat or buff

* Minimum 15cl cup or flask orwater bidon (no cup providedby the organisation at the aidstations)* Whistle

* 500ml supply ofwater* Minimum 15cl cup orflask or water bidon(no cup provided bythe organisation at theaid stations)

* 1 gelPoles Poles Poles Poles. On certain portions,their use may beprohibited.

On certain portions, their usemay be prohibited.

On certain portions, their usemay be prohibited.

On certain portions, their use maybe prohibited.

Com

puls

ory

equi

pmen

tRe

com

men

ded

equi

pmen

t

Leggings

Perm

itted

eq

uipm

ent


14

V. ANTI-DOPING CONTROL

OUREA is compliant with the World Anti-Doping Code as defined by the World Anti-doping Agency (WADA) and will work with the French Athletics Federation (FFA) to guarantee the World Anti-Doping Code is correctly applied. Anyone who is the subject of a provisional or definitive sanction by an anti-doping organisation governed by the WADA Code (a ‘sanctioned’ individual) will be forbidden from participating in the race, whether it be as a runner, team manager or official. As stipulated in the race rules, the organisers reserve the right to test all the participants with the proper authorities in the subject. Consequently, in line with the WADA code, it is down to the athlete to check that the substances or methods used do not appear on the current list of prohibited substances and methods. http ://www.wada-ama.org/fr/ressources https ://www.afld.fr

VI. RACE STARTS: venue, timetables, waves

All the wave starts will be spread out according to the athletes’ ITRA ranking (https://itra.run/community/) or the previous day’s overall ranking in the stage races.

Please inform us about your ITRA ranking on registration. If you do not inform us about your ITRA ranking, you’ll be considered as having a 0 ranking. Random checks will be made.

11/07/2020: STAGE 1: 1st Start at 14:00hrs in the Téléphérique Prodains Express car park (Morzine) / Finish in Avoriaz

- It’s a time trial race for athletes in the OUREA Xtrem, OUREA Xtrem Relays, OUREA 130 and OUREA Solo 1. In order to have as little overtaking as possible and to ensure that everyone competes with trail runners of the same level in front and behind them, all the athletes in the various races will set off in reverse order of the ITRA ranking. Athletes without a ranking will be the first to set off in their race.

- 1st start Vests from 1700 to 1000: OUREA Solo 1 - 2nd start Vests from 999 to 525: OUREA 130 - 3rd start Vests from 400 to 1: OUREA Xtrem and OUREA Xtrem Relays - Precise starting times for all the participants will be communicated 48hrs before the 1st start.

All the starts will set off between 14:00 and 17:30hrs. - Any athlete who misses their start time slot will be able to insert themselves as soon as they

can amidst the other athletes, but will be credited with the additional time delay in relation to their initial time.

12/07/2020: STAGE 2: 1st Start at 8:00hrs from Avoriaz / Finish in Avoriaz

- The OUREA Xtrem athletes will be the first to set off in several waves spaced 3 mins apart. o Wave 1: top 100 in the overall ranking o Wave 2: Overall ranking from 101st to 250th o Wave 3: Overall ranking from 251st to the last athlete

- The OUREA Xtrem Relays athletes will set off in a wave 10 mins behind the OUREA Xtrem wave

o Wave 4: OUREA Xtrem Relais - The OUREA 130 athletes will then set off 10 mins behind the OUREA Xtrem Relais wave

in several waves spaced 3 mins apart o Wave 5: top 200 in the overall ranking o Wave 6: Overall ranking from 201st to the last athlete

- The OUREA Solo 2 athletes will set off 40 mins after the first OUREA Xtrem wave and then in several waves spaced 3 mins apart


15

o Wave 7: Vests from 2001 to 2200 o Wave 8: Vests from 2201 to 2400 o Wave 9: Vests from 2401 to 2700

13/07/2020: STAGE 3: 1st Time Trial start at 09:00 hrs from Pré-la-Joux some 5km from Châtel. Athletes will have to head to the start using the ski lifts (chairlifts of Lindarets, Chaux Fleurie, Rochassons and Pierre-Longue). Reckon on 30 to 40 mins from the Avoriaz race site to get to the start. The trail runners will have priority over the spectators for taking the ski lifts.

Finish in Avoriaz

- The OUREA Xtrem athletes will be the first to set off in the order of the overall ranking - Up next will be the OUREA Xtrem Relais trail runners in the order of the overall ranking - The OUREA 130 trail runners will follow in the order of the overall ranking - The OUREA Solo 3 athletes will set off last in the order of the ITRA ranking from Vest 3001

to 3700. Athletes not ranked will set off last. - You will be informed of the start timetables on the eve of the event as soon as possible after

the arrival of the last athlete. - Any athlete who misses their start time slot will be able to insert themselves as soon as they

can amidst the other athletes, but will be credited with the additional time delay in relation to their initial time.

14/07/2020: STAGE 4: 1st start at 06:00hrs from Avoriaz / Finish in Avoriaz

- The OUREA Xtrem athletes will be the first to set off in several waves spaced 3 mins apart. o Wave 1: top 100 in the overall ranking o Wave 2: Overall ranking from 101st to 250th o Wave 3: Overall ranking from 251st to the last athlete

- The OUREA Xtrem Relays athletes will set off in a wave 10 mins behind the OUREA Xtrem

wave o Wave 4: OUREA Xtrem Relais

- The OUREA 130 athletes will then set off 10 mins behind the OUREA Xtrem Relais wave

in several waves spaced 3 mins apart o Wave 5: top 200 in the overall ranking o Wave 6: Overall ranking from 201st to the last athlete

- The OUREA Solo 4 athletes will set off 15 mins later in several waves spaced 3 mins apart.


15/07/2020 (Day OFF for the stage races): Portes du Soleil Trails

26.5km: Start at 09:00hrs from Pré la Joux – Finish in Pré la Joux

10km: Start at 09:30hrs from Pré la Joux – Finish in Pré la Joux

OUREA KIDS Start 16-19:00hrs Kids’ race in Avoriaz. Limited to 150 kids per category

Category Start time Distance Timing

7-9 yrs 16:00hrs 8 minutes No 10-11 yrs 16:20hrs 1,500m (1x1500m looped circuit) Yes 12-13 yrs 16:45hrs 3,000m (2x1500m looped circuit) Yes 14-15 yrs 17:30hrs 4,500m (3x1500m looped circuit) Yes 16-17 yrs 18:20hrs 4,500m (3x1500m looped circuit) Yes


16

16/07/2020: STAGE 5: 1st Start at 07:00hrs from Avoriaz / Finish in Avoriaz

- The OUREA 120 Elite ITRA Women athletes will set off in Wave 1

- The OUREA Xtrem athletes will then set off 5 mins behind wave 1 in several waves spaced 3 mins apart.

o Wave 2: top 100 in the overall ranking o Wave 3: Overall ranking from 101st to 250th o Wave 4: Overall ranking from 251st to the last athlete

- The OUREA Xtrem Relais athletes will set off in a wave 10 mins behind the OUREA Xtrem wave

o Wave 5: OUREA Xtrem Relais

- The OUREA 120 athletes will then set off 15 mins later in several waves spaced 3 mins apart

o Wave 6: Vests 525 to 750 o Wave 7: Vests 751 to 1000

- The OUREA Solo 5 athletes will then set off 15 mins behind the last OUREA 120 wave in

several waves spaced 3 mins apart. o Wave 8: Vests from 6001 to 6200 o Wave 9: Vests from 6201 to 6400 o Wave 10: Vests from 6401 to 6700

17/07/2020: STAGE 6: start at 07:30hrs from Avoriaz / Finish in Avoriaz

- The OUREA 120 Elite ITRA Women athletes will set off in Wave 1 - The OUREA Xtrem athletes will then set off 5 mins behind wave 1 in several waves spaced

3 mins apart. o Wave 2: top 100 in the overall ranking o Wave 3: Overall ranking from 101st to 250th o Wave 4: Overall ranking from 251st to the last athlete

- The OUREA Xtrem Relays athletes will set off in a wave 10 mins behind the OUREA

Xtrem wave o Wave 5: OUREA Xtrem Relais

- The OUREA 120 athletes will then set off 30 mins later in several waves spaced 3 mins

apart o Wave 6: Vests 525 to 750 o Wave 7: Vests 751 to 1000

- The OUREA Solo 6 athletes will then set off 30 mins behind the last OUREA 120 wave in

several waves spaced 3 mins apart. o Wave 8: Vests from 6001 to 6200 o Wave 9: Vests from 6201 to 6400 o Wave 10: Vests from 6401 to 6700

18/07/2019: STAGE 7: 1st start at 08:30hrs from Avoriaz / Finish in Avoriaz

- For the last stage, all the athletes within 1hr of the leader in the overall ranking for the OUREA Xtrem and the OUREA 120 Elite Women will set off according to their time deficit in relation to the leader of each race. The 1st man and the 1st woman in the 2 races will set off at the same time. In this way, the winner of the overall ranking for the OUREA Xtrem and OUREA 120 Elite Women will be the athlete who is 1st across the finish line in the 2 races.

- The OUREA Xtrem and OUREA 120 Elite Women athletes over 1hr behind in the overall ranking will set off 1hr15 after the Men and Women leaders in several waves spaced 3 mins apart and will not be able to secure a better place in the final overall ranking than the last


17

athlete in that ranking who was less than 1hr behind the leader at the end of the previous day’s stage.

o Wave 1: top 100 in the overall ranking + Elite Women OUREA 120 o Wave 2: Overall ranking from 101st to 250th o Wave 3: Overall ranking from 251st to the last athlete

- The OUREA Xtrem Relays athletes will set off in a wave 15 mins behind the OUREA Xtrem

wave o Wave 4: OUREA Xtrem Relays

- The OUREA 120 athletes will set off in a wave 15 mins in several waves spaced 3 mins

apart. o Wave 5: Overall ranking from 1st to 200th except for the Elite Women who set off in

the 1st wave o Wave 6: Overall ranking from 201st to the last athlete.

- The OUREA Solo 7 athletes will set off 30 mins later in several waves spaced 3 mins apart


VII. RACE PACKAGE

Each race package comprises your vest, timing chip and race wristband (solely for the stage races) and will be handed out individually to each racer on presentation of a photo ID.

The race wristband for the stage races will give the athletes access to the catering tent for 3 meals a day.

The vest provides access to all the race zones reserved for the athletes and must only be worn on the chest or stomach, be constantly and completely visible throughout the race without any layers of clothing covering it. The vest must remain in the condition in which it was given to you without being modified or hidden.

VIII. CHECKPOINTS

Timing stations will be positioned at several points along the course each day so as to check the athletes run the entire course on a daily basis. It will be released at a later date (based on a pace of 4km/h).

Compulsory equipment checks may be carried out by the organisation anywhere in the race, including at the start and finish. We advise you to group your equipment together in transparent plastic bags so as you can locate them quickly during an equipment test.

It is down to the athletes themselves to comply with the lists of compulsory equipment published in the race rules. If weather events prompt the organisers to modify the compulsory equipment kits for the day’s stage, the athletes will be alerted via email at the address they indicated when signing up for the event as well as via the speaker at the start site. The race’s social networks, Facebook and Instagram will also relay the information.

IX. SIGNAGE

Course signage will be positioned at very regular intervals (pennants, flagging tapes, signs, marking powders). Once you can no longer see any signage for more than 200m, turn back to ensure you haven’t gone the wrong way.

For all the events except Stage 6 (surprise stage), you’ll be able to download the GPX track on the website and integrate it on your watch.


18

X. MAXIMUM TIME ALLOWED AND TIME BARRIERS

The maximum time allowed and the time barriers are calculated according to the start time for the day’s last wave.

The start deadlines (time barriers) for the main checkpoints will be defined and communicated in the Runner’s Guide and on the website. In the event of any modification (see Special conditions), you’ll also be informed about the new time barriers via email.

These time barriers are calculated to enable participants to get to the finish within the maximum time set, inclusive of possible stops at the aid stations. To be allowed to continue the event, competitors

must leave the checkpoint before the set deadline (whatever time they arrive at the checkpoint).

Any competitor excluded from the race in this way and wishing to continue along the course, will only be able to do so once they’ve removed their bib number in the knowledge that they will be solely responsible for doing so and will be completely independent. Even if they make the finish line, they will be permitted to set off on the next day’s stage but will not figure in the stage classification and general classification. After 2 DNF, they will not be permitted to start a new stage.

XI. AID AND MEDICAL ASSISTANCE

Aid stations are set up at various points along the courses. These stations are connected up to the race’s Emergency HQ via radio or telephone. A medical control team will be in attendance at the Emergency HQ in Avoriaz throughout the events.

The aid stations are intended to provide assistance to anyone in danger using the organisation’s own means or public means.

It is down to a runner who is in difficulty or seriously injured to call for assistance:

• by introducing themselves at an aid station • by calling Race HQ (tel. number noted on the vest) • by asking another runner to alert those providing assistance • where it is impossible to contact Race HQ or the inspector, you can call the emergency bodies directly

solely if is vitally urgent. (112 from France and 144 from Switzerland)

Each runner shall provide assistance to anyone in danger and alert those providing emergency assistance.

Don’t forget that all kinds of hazards of any kind, related to the environment and to the race, may mean you have to wait for emergency assistance for longer than normal (between 5 and 25 mins in normal time – which may increase to 40 mins in certain cases = FFA’s recommendation). As such, your safety will depend on the quality of the equipment you’ve put in your bag.

All medical staff, paramedics, first responders and official guides, as well as anyone designated by Race Management has the authority:

• to exclude any competitor deemed unfit to continue the event • to compel any competitor to use any element of the compulsory equipment • to have runners they deem to be in danger evacuated by any means • to refer patients to the most suitable care structure

A runner who calls upon the services of a doctor or first responder submits to their authority and agrees to abide by their decisions. From the moment a runner’s state of health justifies treatment by means of an intravenous drip, it is compulsory that the latter is excluded from the race, notably after each stage, so as not to give the


19

patient extra time to recover for the stage the following day. However, he will be able to start again the next day on the stage race, but in the secondary ranking of the riders who needed medical help from the organization or who did not finish a stage. Any runner who deliberately strays off the marked track is no longer the organisation’s responsibility.

XII. RETIREMENTS / REPATRIATIONS

In the event of a retirement without a serious injury requiring medical assistance, each retiring athlete must head to the closest checkpoint to report their retirement to the person in charge who relays the information to the Safety HQ. It’s imperative that each retirement is reported to the Safety HQ.

The racer retains their vest, which may still be of use to them at the finish in order to access the catering zone.

According to the length of the stages, one or several repatriation points will be organised and reported in the road book. These repatriations will enable the athletes to return to Avoriaz. To be repatriated, the retiring athletes shall head to the closest point by their own means. If a retiring athlete wishes to return to Avoriaz by their own means, they must alert Race HQ. Solely an athlete considered to be injured by the organisation’s doctor can be repatriated outside these repatriation points.

In the event of unfavourable weather conditions justifying the partial or total halting of the race, the organisation will take charge of repatriating the halted runners as quickly as possible.

XIII. BREACHES OF THE RACE RULES

Solely the race marshals and those in charge of the checkpoints/aid stations will have the authority to apply the race rules in the event of a breach. Certain sanctions may be applied on the spot.

A time penalty will be added to the ranking for the stage. On-the-spot disqualification may be pronounced by the marshal or the person in charge of the checkpoint/aid station with immediate effect, the athlete not being allowed to continue racing.

An ‘Arbitration’ committee will have the full power to ensure a race rule is adhered to (penalty, disqualification, etc.) In the event that cheating is proven, the committee may make a simple ‘observation’ (without requiring physical, photos or other proof) to exclude the competitor from the race or award them a penalty applicable immediately or upon a later decision. It is understood that the members of the committee, the race marshals and those in charge of a station are not obliged to a carry a specific visual aid. If a runner or spectator witnesses clear and non-debatable cheating (several witnesses, photo, video…), they will be able to lodge a protest with Race Management up to 1hr after the competitor in question finishes the race. — A 50-euro deposit cheque will then be requested, but it will be returned in the event of a penalty decision.


20

Summary of the reasons for awarding penalties or for disqualifications:

XIV. PROTESTS (outside the race rules)

Any protest must be emailed to us ([email protected]), within 10 days of the end of the event.

XV. SPECIAL CONDITIONS

Should circumstances so require at any time, the organisation reserves the right to modify the courses, start times, time barriers, the position of the aid stations and the first-aid posts, and any other aspect connected to the smooth running of the events.

In case of absolute necessity, overly unfavourable weather conditions or any other circumstance endangering the competitors’ safety, the organisation reserves the right to:

• delay the start by a few hours at most • modify the time barriers • cancel the event • close the event • halt the event that is underway

In the event that an event is cancelled, for whatever reason, decided more than 15 days before the start date, a partial refund of the registration fees will be made. The refund amount will be fixed so as to enable the organisation to meet all the irretrievable costs incurred on the cancellation date. In the event of a cancellation decided less than 15 days before the start or in the event of an interruption in the race, for whatever reason, no refund of the registration will be made.

XVI. FINISH LINE

As soon as you cross the finish line, you’ll receive your finisher’s medal and will be directed towards the finish catering.

Reasons Penalty / DisqualificationTime slot for the start missed in a Time Trial stage Difference in time between the scheduled start and the actual start

Course deliberately cut Immediate disqualification

Course unintentionally cut Time penalty set by Race Management according to estimated time and energy saved

Lack of compulsory safety equipment as requested on the day’s compulsory list

(Vest, timing chip, fask, cup, water bidon)10-min penalty

Bib number not worn in a compliant manner; bib not visible On-the-spot compliance

Refusal of a compulsory equipment check Disqualification

Telephone switched off or in flight mode 15-min penalty

Littering (deliberate act) by a competitor or a member of their entourage 1-hour penalty

Loss of rubbish (unintentional act) by a competitor observed by an official On-the-spot compliance by picking up the rubbish

Failure to respect a person(s) (organisation or runners) Disqualification

A participant whose supporters are rude and/or refuse to follow the organiser’s

advice

will be penalised.

Disqualification of the athlete

Failure to assist a person in difficulty (requiring support) Disqualification

Technical assistance or aid stations by third parties out of authorized areas,

except in the event of an athlete in difficulty requiring support1-hour penalty

Technical assistance or aid stations along the whole course between athletes

(except in the event of an athlete in difficulty requiring support)1-hour penalty

Support along the course 30-min penalty

Cheating (e.g.: use of a means of transport, sharing a vest…) Disqualification

Failure to pass through a checkpoint According to a decision by Race Management

Refusal of an anti-doping test Disqualification

Refusal to comply with an order made by a manager within the organisation

(Race Management, Official, Medical officer, Station manager)Immediate disqualification

Lack of compulsory safety equipment as requested on the day’s compulsory list

(no water supply of the minimum permitted capacity, no compulsory supply of food,

no mobile phone with the

recommendations requested, no survival blanket, no waterproof jacket with a hood,

no rainproof trousers, no whistle, no gloves, no hat or buff)

Race with stages: 20' penalty per piece of equipment missing at the 1st checkpoint

/ 2nd

checkpoint with equipment missing = disqualification

One-day race: disqualification


21

XVII. RANKING AWARDS

For each race, an overall men/women’s ranking and a ranking for each men/women’s stage is established.

AWARDS

OUREA Xtrem:

- every day on the finish line and every evening at mealtime in the marquee, the top 3 Men and the top 3 Women in the day’s stage and the top 3 Men and the top 3 Women in the overall ranking

- on Saturday 18/07/2020: the top 10 Men and the top 10 Women in the overall ranking, the top 3 Men and Women in the Saturday stage and all the Male and Female winners of each stage.

OUREA Xtrem Relais:

- every day on the finish line and every evening at mealtime in the marquee, the 1st Male and Female team in the overall ranking as well as the 1st Male and Female team of each stage.

- on Saturday 18/07/2020, the 1st Male and Female team in the overall ranking + the 1st Male and Female team of the stage.

OUREA 130:

- every day on the finish line and every evening at mealtime in the marquee, the top 3 Men and Women in the overall ranking + the top 3 Men and Women in the day’s stage

- on Tuesday 14/07/2020: the top 3 Men and Women in the overall ranking + the top 3 Men and Women in the stage ranking

OUREA 120:

- every day on the finish line and every evening at mealtime in the marquee, the top 3 Men and Women in the overall ranking + the top 3 Men and Women in the day’s stage

- on Saturday 18/07/2020, the top 3 Men in the overall ranking + the top 3 Men and Women in the stage ranking as well as the top 10 women in the overall ranking

OUREA Solo each day:

- the top 3 men and the top 3 women will be rewarded on the finish podium.

XVIII. OUREA TRAIL RUNNER GUIDE

A guide can be downloaded at www.ourea-trail.com one month prior to the event. All the information necessary for the smooth running of the race will be presented.


22

XIX. PUBLICITY RIGHTS

1. Participant’s image

OUREA may be recorded for public communication purposes, in any form (notably through photos, videos, etc.), on any existing or future media, in any format, for any communication to the public around the world, for any use including advertising and commercial use, each participant expressly granting the organiser, its assignees and beneficiaries (notably its commercial partners) permission to record and reproduce, on any media and using any means, and subsequently to reproduce and represent, without remuneration of any kind, their name, voice, image and, more generally, their sporting activity within the context of the Event (hereinafter ‘their Image’), for a duration which may not exceed 10 years following the date of the Event. The participant expressly authorises the Organiser to concede to Event partners sub-licences for the use of the Image for commercial and advertising purposes.

Each participant grants their full and irrevocable permission, to the Organiser, its beneficiaries and its successors (in particular its commercial partners), for the purposes of conducting advertising, promotional and/or sales campaigns to:

1) make any changes, additions or deletions which it deems necessary to use their Image under the conditions defined above,

2) include or combine their Image with any signatures, catchphrases, slogans, captions, brands, distinctive signs, legal information, visuals and, generally speaking, anything of any kind which the Organiser uses, particularly to illustrate communications material in which they are used.

The participant guarantees that they are not bound by an exclusive contract relating to the use of their Image.

Participants are informed and unconditionally accept that, through their participation in the Event, their Image may be recorded by the official representatives of the Organiser, the participant agreeing that they may be identified by any internet user using their first or last name or their vest number;

2. Event images

Any communication of still and/or moving images of the Event recorded by the participant during their participation in the Event must be restricted to personal use and may not, under any circumstances, be used for advertising and/or commercial purposes outside of the Event.

XX. PERSONAL DATA

‘Event website - Publication of Results

By choosing to participate in the Event, participants acknowledge that information about their progress in the race is accessible to any user on the Event website, through timing chips that track your progress.

You acknowledge that any user of the app or the internet may track Event participants by providing their first and/or last name and/or vest number.

At the end of the Event, information on your competitive performance (including your result, your photos and videos) are published on the Event website. Your results may be picked up on for use by any media.


23

If you wish to object to such a publication, for a legitimate reason, you must inform the Organiser about this decision at the address [email protected], in the run-up to the Event and at the latest 30 days before the latter, so that adequate measures are taken.

Personal data communicated by participants is intended for use by the company’s authorised staff responsible for processing this data. This data is used to ensure the processing of the participants’ registrations. Participants are liable to receive by email any information relating to the event in which they are registered, as well as other events. Participants may receive information and/or proposals from other companies or partner associations. Pursuant to the amended French data protection act of 6 January 1978, you are entitled to access, rectify and oppose any data about you by contacting the organisation: via email to [email protected], or by post, accompanied by a copy of a signed identity document to GAMAO - 19 rue des Poiriers - 63200 Saint Bonnet Près Riom - France. You can also unsubscribe from newsletters by going directly to the bottom of one of the newsletters you receive. Your requests will be taken into account within a maximum of 48 hours – on weekdays-, except for requests sent by post, which require a timeframe of 8 days.

XXI. AERIAL FILMING

Participants are informed that:

− on the day of the Event, remote-controlled drones may be used for filming purposes;

− they may be situated within 30 metres of these drones during the Event

− safety instructions will be communicated to them, which they must respect.

XXII. RESPECTING THE ENVIRONMENT

In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers, etc.) along the route. Bins will be provided at each aid station and in ‘collection areas’, which will be installed and indicated at different points along the route. Participants must make use of them when disposing of waste.

Participants must hold onto their litter and wrappers and wait until they reach the places set up by the Organiser to dispose of them.

The Organiser reserves the right to award time penalties or exclude participants from the race who deliberately dispose of their waste elsewhere than in these specific areas.

XXIII. INSURANCE

Civil liability: In accordance with current legislation, the Organiser has taken out insurance covering the financial consequences of its civil liability, that of its officials and that of all the participants in the event. As for the civil liability of the participants themselves, the afore-mentioned insurance policy will only cover accidents caused by participants during the event. This policy can apply in addition to or in lieu of other insurance policies that participants might take out. A copy of the insurance policy is available to all participants upon request.

Personal insurance: every trail runner declares they have taken out personal accident insurance covering emergency costs and costs related to search and rescue in France and Switzerland.

Material damage: The Organiser will not be held responsible for damage (theft, breakage, loss, etc.) to participants’ personal belongings, not even those left in its care. Participants may not, therefore, take action against the Organiser for any damage caused to their equipment. Taking out insurance against such risks is the responsibility of the participant.

NB: evacuations by helicopter are not free. The decision to opt for an evacuation depends solely on the organisation.


24

The choice of the means of evacuation and the hospitalisation venue is decided solely by the organisation.

The costs incurred using special search and rescue services will be borne by the rescued person, who shall also ensure at their own cost their return to the place where they were evacuated from. It is the sole responsibility of the runner to put together and lodge a case with their personal insurance within the allotted time.

Acceptance of the Race Rules

By signing up for the race, each runner personally undertakes to do the following:

• I agree that I have been properly informed about the race rules and ethics. • I understand and agree to the terms of participation that appear in these rules. • I undertake to adhere to the rules at every point. • I agree that I have personal accident insurance covering emergency costs, together with search and

rescue costs in France and Switzerland. • I agree to be aware of any medical condition which may relate to me and, as a result, relieve the

organisation of any responsibility for a medical problem that may occur during the event due to an oversight on my part.

aid stations and semi-autonomy 12 maximum time … · conditions of participation ourea 2020 4 o...

Documents