ahes mlp reference guide · mylearningplan#referenceguide#! page3!of!21! 6....

My Learning Plan Reference Guide

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Part I: To request approval for an out-‐of-‐district workshop or conference please adhere to the following procedures.

1. Click on Conference Request Form as shown below for Out-‐Of District PD requests such as Brookdale or Rutgers Workshops.

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2. Enter the conference/workshop name in this format:

AHES_1.1.2015_PD (PD=Professional Development) (SM=Staff Meeting) (TD=Tri-‐District/In-‐Service) (PDN= After School Activity)

SEE BELOW…

3. Fill in the Activity Format….In this case “Workshop” 4. In the description, you will enter the full name of the workshop, including the workshop title…

“Brookdale Workshop” “4 more ways to use Google in Education”

5. If there is a website associated with the workshop regarding registration or just information, please enter it into the next line*

*Please note that only the items outlined in RED are mandatory for filling out this request.

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6. Next step, scroll the page down.

7. Enter the number of days that this workshop will meet….In this example we used 1, which will be typical.

8. Enter the date of the workshop, which should match the date in the conference name. 9. Next, enter the start and end time of the workshop. 10. Enter the location of the workshop. 11. Let MLP know if a substitute will be needed to cover your assignment while you are out. It will

ALWAYS be YES unless otherwise instructed by Administration. 12. Next, enter your actual start and end time of your contracted work day. 13. Choose the School from which you will be absent during this workshop:

a. AHES b. HES c. HHRS

14. Then choose the provider for this workshop… a. In-‐Service b. Out-‐of-‐District (choose this option on the Conference Request Form) c. Tri-‐District


16. Choose the payment type…

Enter Date

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a. No Cost b. Purchase Order

17. Enter the proper number of PD hours. (If you are not sure, ask your supervisor)

18. Choose ALL objectives that apply to this workshop…you must choose at least one.


20. Select and click on the purpose of the workshop. (See next page.)

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21. If you would like to add any additional comments with your submittal, do so here.

22. Before you submit your request, please check all information. When you are ready, click

“Submit.” 23. If you receive an error, it is most likely due to required information that is missing. It will be

highlighted in RED. If this happens, go back, fill in missing information, and re-‐submit.

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24. Once you have completed your submittal and return to the home screen, you will see your request under "Pending Prior Approval” (shown above). If you click on the "manage" button you will see the status of you workshop as shown below.

25. Once your workshop has been reviewed, it will either be approved or denied, which can be seen in the example below. 25


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26. After it is approved, you will then see that your request has moved from “Pending Prior

Approval” to the “Approved and/or In Progress” section as shown below. Once your workshop is completed, you must go back to that workshop and click "Manage"; it will then bring you back to the screen below.

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Approved


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27. Click on “Mark Complete” and then the “Submit” button shown below. It will then be sent to

your supervisor for attendance confirmation. Once it has been confirmed, you can find the workshop and your earned hours in your “portfolio.” This is the final process for a Conference Request Form.

Part II: To receive credit for PD hours earned in the district, please adhere to the following procedures.

1. Login to MyLearningPlan.com 2. Select District Catalogue:

Click Here For Final Submission!

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3. Scroll down to the PD training (in this case, “In-‐Service PD 9-‐2-‐14”) and select it:

4. Select the training again to register for it:


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5. Then return to your main screen by clicking on the “Learning Plan” tab on the top right-‐hand side of the page:

6. You should now see an alert that tells you that you have successfully been approved for the training. There is nothing to do until AFTER the PD has taken place. Once the PD has been completed, click on the “Manage” button.


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7. Select the “Post-‐PD Evaluation” survey button and click it:

8. Please take the survey. At least a simple response is required in order for the program to generate PD-‐hour credit.


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9. Click on the “Save” button at the bottom of the page:

10. Click on the “Return” button:


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11. After you’ve submitted your evaluation response, select the “Mark Complete” button to receive official credit:

12. Submit your form…


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13. Next, return to your home screen by clicking on “Return”:


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14. Here is what you will see on your home screen until we have had a chance to review your submission, confirm attendance, and enter PD credit into your official PD portfolio.

15. When your PD hours have been approved, you will notice that the hours are moved to the bottom of the home screen, underneath “Recently Completed.” You can also see the hours in your portfolio by clicking on “My Portfolio.”


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16. When your portfolio opens, here is what you’ll see:

Part III: To propose PD in the district but outside of regular school hours, please adhere to the following procedures.

1. Before we begin, here is a link to a screencast that shows this process:

https://www.youtube.com/watch?v=q3mOh6UEqU8&feature=youtube_gdata_player

2. To propose a Professional Development Network PD opportunity, such as an after school study group, technology share lesson, etc., you will need approval to get it entered in our District Catalog.


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3. Begin the process by clicking on the “Activity Proposal Form”:

4. Next, fill out the form:

5. Please be sure to use PDN (for Professional Development Network) suffix in your

title proposal. 6. Despite the erroneous example in the image below, here is how we’d like you to

name the activity you are proposing:

AHES_1.1.2015_PDN (PDN= After School Activity)

(PD=Professional Development) (SM=Staff Meeting)

(TD=Tri-‐District/In-‐Service)


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7. After naming it, please give a specific description of the activity/workshop you are

proposing for your colleagues. Then hit the “Submit” button.


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8. You will receive a confirmation:

9. To review the status of your proposal, open up the drop down bar, as in the image below.


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10. Once you receive notice that your activity is approved, it will appear in the District Catalog, as in the image below.

11. Once it appears in the District Catalog, teachers can open the catalog and request approval to enroll in the activity, as in the image below.


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12. Here is what you will see when you are approved to participate in the PDN activity:

13. At this point, you would follow the same steps you follow above for in-‐district training. In other words, after the training is complete, you would go to the “Approved or In Progress” line on your home screen and click on the “Manage” tab. Then select, “Mark Complete” and follow the process all the way through.

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