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1 AGM 2016
AGM 2016IRISH ASSOCIATION OF HUMANISTIC &
INTEGRATIVE PSYCHOTHERAPY
THE IAHIP AGM WILL BE HELD ONSATURDAY 5th MARCH 2016 AT THE
CLARION HOTEL, LAPPS QUAY, CORK
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IAHIP AGM 2016
CONTENTS
Page 1 Notice of Meeting
Page 3 Agenda
Page 5 Schedule of Resolutions including Constitution document marked ‘A’.
Page 26 Chair’s Report
Page 31 Honorary Secretary’s Report
Page 35 Honorary Treasurer’s Report
Page 36 Regional Development Officer’s Report
Page 37 Ethics Committee Report
Page 40 Accreditation Committee Report
Page 42 New and Amended Bye Laws Since AGM 2015
Page 45 Minutes of AGM 2015
Page 71 Appendix 1. Report and Financial Statements for the Year Ended 31st December 2015.
AGM 2016 1
COMPANIES ACT 2014
NOTICE OF AN ANNUAL GENERAL MEEETING
IRISH ASSOCIATION OF HUMANISTIC AND INTEGRATIVE PSYCHOTHERAPY LIMITED
NOTICE is given that the Annual General Meeting of the above named Company will be held at the Clarion Hotel, Lapps Quay, Cork on Saturday 5th March 2016 at 11.00am for the following purposes:
ORDINARY BUSINESS
1. To receive and adopt the minutes of the Annual General Meeting held on 7th March 2015.
2. To receive the Chairperson’s and the Honorary Secretary’s reports.
3. To receive the Treasurer’s report and to receive and adopt the audited accounts for the year ended 31st December 2015.
4. (a) To elect or re-elect the following officers of the Governing Body: (i) Chair (ii) Vice-Chair (iii) Honorary Secretary (iv) Honorary Treasurer (b) To elect or re-elect Directors to the Governing Body.
(c) To elect or re-elect Members of the following committees: (i) Ethics Committee (ii) Accreditation Committee.
5. To receive the reports of the following committees: (i) Ethics Committee (ii) Accreditation Committee and other working groups.
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6. To re-appoint Josephine Mitchell of OKC Business Service Limited as Auditor.
SPECIAL BUSINESS
7. To consider and if thought fit to pass the Special Resolutions set out in the accompanying Schedule of Resolutions.
These relate to the requirement imposed on us by the Companies Act 2014 to revise slightly the title of the Company and to replace our Articles with a Constitution. (See enclosed document “A”.) 8. To conduct any other ordinary business of the Company.
Dated the 31st day of January 2016
BY ORDER OF THE BOARD
______________________________ Debbie Hegarty, MIAHIPHonorary Secretary
Please note that a member entitled to attend and vote at the above meeting is entitled to appoint another person as his/her Proxy to attend and vote in his/her stead. The Proxy must be a member of the Company.
The instrument appointing a proxy must be deposited with the Secretary of the Governing Body or at the premises of the Company at 40 Northumberland Avenue, Dun Laoghaire, Co Dublin not less than 48 hours before the time for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote, or in the case of a poll, not less than 48 hours before the time appointed for the taking of the poll and in default the instrument of proxy shall not be treated as valid.
PRESENTED by The Governing BodyIAHIP Ltd40 Northumberland AvenueDun LaoghaireCo Dublin
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Annual General Meeting - March 5th 2016
Clarion Hotel, Lapps Quay, Cork
AGENDA
Registration from 10.15am for 11.00am start
10.15am to 11.00am Registration/Tea/Coffee and Biscuits
11.00am to 11.10am Chair’s Welcome and Introduction to Jean Manahan, ICP CEO
11.10am to 11.40am Apologies Minutes AGM 2015 Matters Arising
11.40am to 12.00pm Chair’s Report Secretary’s Report Treasurer’s Report 12.00pm to 12.20pm Special Resolutions 12.20pm to 1.00pm Elections 1.00pm to 2.00pm Lunch Break (Attendees to make own arrangements)
2.00pm to 2.20pm Bye Laws passed by Governing Body during 2015-2016 2.20pm to 2.35pm Newly Accredited Members Welcome Newly Recognised Training Welcome
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Continued from page 3
2.35pm to 4.00pm Committee and Working Group Reports • Regional Development Officer’s Report • ICP Representatives• Ethics • Accreditation • Supervision and Supervisor Accreditation • Re-Accreditation• Psychotherapy Training Course Recognition • Training Standards Advisory • Complaints • Inside Out• Conference • ECP Update• Pre-accredited Associates Colloquium Update
4.00pm to 4.15pm Coffee Break
4.15pm to 5.00pm AOB
5.00pm Close
AGM 2016 5
COMPANIES ACT 2014
NOTICE OF AN ANNUAL GENERAL MEEETING
THE IRISH ASSOCIATION OF HUMANISTIC AND INTEGRATIVE PSYCHOTHERAPY LIMITED
AGM March 2016
SCHEDULE OF RESOLUTIONS
SPECIAL RESOLUTION (Proposed by Governing Body, IAHIP)
CHANGE OF NAME AND NEW CONSTITUTIONAS REQUIRED UNDER THE COMPANIES ACT 2014
IT IS RESOLVED:
1. That, subject to the approval of the Registrar of Companies, the name of the Company shall be “Irish Association of Humanistic and Integrative Psychotherapy Company Limited By Guarantee” and
2. That, pursuant to Sections 1187 and 1188 of the Companies Act, 2014, the attached Constitution marked “A” be and hereby is adopted as the new Constitution of the Company.
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“A”
CONSTITUTION
OF
IRISH ASSOCIATION OF HUMANISTIC AND INTEGRATIVE
PSYCHOTHERAPY COMPANY LIMITED
BY GUARANTEE
MEMORANDUM OF ASSOCIATION
1. The name of the Company is IRISH ASSOCIATION OF HUMANISTIC AND INTEGRATIVE PSYCHOTHERAPY COMPANY LIMITED BY GUARANTEE.
2. The company is a company limited by guarantee, registered under Part 18 of the Companies Act 2014 (hereinafter referred to as “the Act”).
3. The objects for which the Company is established are:
A. To act as the Professional Body in Ireland for Humanistic and Integrative Psychotherapy.
B. To set and maintain standards of relevant psychotherapy training and practice.C. To represent humanistic and integrative psychotherapy and Psychotherapists
at national and international levels.D. To accredit suitably qualified Practitioners as humanistic and integrative
Psychotherapists.E. To keep a Register of all accredited PractitionersF. To undertake and encourage research in humanistic and integrative
psychotherapy theory and practice.G. To promote the provision of training and education in humanistic and
integrative psychotherapy.H. To do all such other things as are incidental or conducive to the attainment
of the above objects.
4. A. To engage, retain or employ such persons as it may be expedient to engage, retain or employ in connection with the objects of the Company and to pay reasonable and proper fees for their services. To employ skilled professional
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or technical advisers or workers for the carrying out of the foregoing objects and to remunerate them as may be expedient; and to found and maintain and endow scholarships and bursaries for the instructions and support of students or persons engaged in the study of the objects of the Company and to employ and remunerate instructors and supervisors for such students.
B. To purchase, take on, lease or exchange, hire or otherwise acquire and to hold, sell, lease or otherwise dispose of any real or personal property and any rights or privileges which may be necessary or convenient for the promotion of the objects of the Company and to construct, maintain and alter any buildings or erections necessary or convenient for the work of the Company.
C. To purchase or otherwise acquire, equipment, machinery, furniture, fixtures, fittings and all other effects of every description necessary or convenient or usually or normally used in connection with or for the purpose of all or any of the objects of the Company. To take any gift of property, whether subject to any trust or not, for any one or more of the objects of the Company.
D. To sell, let or grant in fee form (charging or not charging a premium), mortgage or charge, dispose of or turn to account, all or any of the property or assets of the Company as may be expedient in the promotion of its objects.
E. To undertake and execute any charitable trusts having primary objects wholly or partly similar to those of the Company and which may lawfully be undertaken by the Company.
F. To borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit, and whether by the creation and issue of debentures or debenture stock or otherwise; to apply to the Government, public bodies, local and other authorities, corporations, companies or persons for and to receive grants of money and of other property, gifts, subscriptions and other assistance to further the objects of the Company to negotiate with such bodies and authorities and to conform to any proper conditions upon which such grants and other payments and assistance may be made.
G. To invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) and such consents (if any) as may for the time being be imposed or required by law and subject also as hereinafter provided.
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H. To establish, promote or assist any company or companies with objects, all or any of which are similar to the objects of the Company for the purpose of acquiring all or any of the property, rights and liabilities of the Company or for the purpose of carrying on any activity which the Institute is authorised to carry on for any other purpose directly or indirectly calculated to benefit this Company in the furtherance of its objects.
I. To make any charitable donation either in cash or in other assets.
J. To establish and support pension and superannuation schemes for the benefit of persons employed by the Company and to grant pensions or retiring allowances to persons who have been employed by the Company or to their dependants.
K. To purchase or otherwise acquire all or any of the property, assets, liabilities and engagement of any one or more of the charitable associations, societies or bodies with which this Institute is authorised to co-operate or federate; to establish, maintain, control and manage branches of the Company in the Republic of Ireland and elsewhere and from time to time to determine the constitutions, privileges, obligations and duties of such branches and when thought expedient and duties of such branches and when thought expedient to discontinue the same.
L. To pay out of the funds of the Company the costs, charges and expenses of and incidental to the formation and registration of the Company.
M. To establish, subsidise, promote, co-operate or federate with, affiliate or become affiliated, to act as trustees or agents for or manage or lend money or other assistance to any association, society or other body, corporate or un-incorporate and having primary objects wholly or partly similar to those of the Company and for the purpose of promoting the primary objects of the Company to co-operate with other like bodies and with the press and other sources of publicity.
N. To do all such other things as are necessary or incidental to the attainment of the objects of the Company or any of them
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Provided that:
(I) In case the Company shall take or hold any property which may be subject to any trust, the Company shall only deal with or invest the same in such manner as allowed by law, having regard to such trust.
(II) The Company shall not support with its funds, any object or endeavour to impose on or procure to be observed by its members or others, any regulation, restriction or condition which if an object of the Company would make it a Trade Union.
(III) In case the Company shall take or hold any property subject to the jurisdiction of any competent authority, the Company shall not sell, mortgage, charge or lease the same without such authority, approval or consent as may be required by law, and as regards any such property the Committee of Management or Governing Body of the Company shall be chargeable for any such property that may come into their hands and shall be answerable and accountable for their own acts, receipts, neglects, defaults, and for the due administration of such property in and the same manner and to the same extent as they would have been as such Committee of Management or Governing Body if no incorporation had been effected, and the incorporation of the Company shall not diminish or impair any control or authority exercisable by any Court of competent jurisdiction or other authority having jurisdiction in the matter but the Committee of Management or Governing Body shall as regards any such property be subject jointly and severally to such control or authority as if the Company were not incorporated.
5. In case the Company takes or holds any property which is subject to any trust, the Company shall only deal with it in such a manner as allowed by law having regard to such trust.
6. The income and property of the Company, whencesoever derived, shall be applied solely towards the promotion of the objects of the Company as set forth in this Constitution and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit, to the members of the Company. Provided that nothing herein contained shall prevent
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the payment in good faith of reasonable and proper remuneration to any officer or servant of the Company or to any member of the Company in return for any services actually rendered to the Company nor prevent the payment of interest at a reasonable and proper rate on money lent or reasonable rent for premises demised or let by any member of the Company.
7. No addition, alteration or amendment shall be made to or in the provisions of this Constitution of the Company for the time being in force, the effect of which would be that the Company ceased to comply with the requirements laid down in the Act.
8. The liability of the Members is limited.
9. Every member of the Company undertakes to contribute to the assets of the Company, in the event of the same being wound up while he is a member, or within one year after he ceases to be a member, for payment of the debts and liabilities of the Company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories amongst themselves, such amount as may be required not exceeding €12.70.
10. If upon winding up or dissolution of the Company there remains, after the satisfaction of all its debts and liability, any property whatsoever, the same shall not be paid to or distributed amongst the members of the Company, but shall be given or transferred to some other society, institution or organisation having objects similar to the objects of the Company and which is established for similar purposes only, such society, institution or organisation to be determined by the members of the Company before the time of the dissolution.
11. True accounts shall be kept of the sums of money received expended by the Company and the matters in respect of which such receipts and expenditures take place, and of the property credits and liabilities of the Company and, subject to any reasonable restrictions as to the time and manner of inspecting the same that may be imposed in accordance with the regulations of the Company for the time being, such accounts shall be open to the inspection of the members. Once at least in every year the accounts of the Company shall be examined and the correctness of the balance sheet ascertained by one or more properly qualified Auditor or Auditors.
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ARTICLES OF ASSOCIATIONThe “optional provisions” (such as are referred to in Section 1177(4) of the Act) shall apply to the constitution of the Company save to the extent that they are dis-applied, modified or supplemented by this Constitution.
The following Regulations shall apply to the Company:
1. In these Articles:
“the Act” means the Companies Act, 2014.
“the Directors” means the members of the Governing Body of the Company by whatever name called
“Secretary” means any person appointed to perform the duties of the Secretary of the Company
“the Seal” means the Common Seal of the Company
“the Office” means the registered office for the time being of the Company.
Expressions referring to writing shall, unless the contrary intention appears, be construed as including references to printing, lithography, photography and any other modes of representing or reproducing words in a visible form.
Unless the contrary intention appears, words or expressions contained in these Articles shall bear the same meaning as in the Act, or any statutory modification thereof in force at the date at which these Articles become binding on the Company.
MEMBERS
2. For the purpose of registration the number of the members of the Company is 889.
3. The subscribers to the Memorandum of Association and such other persons as the Governing Body shall admit to membership, shall be members of the Company.
4. The rights and liabilities attaching to any members of the Company may be varied from time to time by a Special Resolution of the Company.
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5. Membership of the Company shall cease:
(a) on the member’s death
(b) if the member resigns by notice in writing to the Secretary at the registered office
(c) if the Governing Body resolve that he has ceased to be a member and notice in writing of such decision is given to him or sent to his last known address.
(d) Every member of the Company shall pay an annual subscription to its funds of €25.40 or such larger amount as the Governing Body may in its discretion not more often than once a year decide. The subscription shall become due on the 1st of January in respect of the following year.1 In the case of persons admitted to membership after the 30th June in any one year the subscription for that year will be one half of the annual subscription but in all other cases the full annual subscription shall be paid for the year of admission.
(e) If any member fails to pay the subscription for any one year within one month of its becoming due the Secretary shall notify that person of the fact, and if any member fails to pay the subscription for any year within three months of its becoming due that person shall by reason of that failure cease to be a member or the Company but shall be eligible for re-admission having satisfied the criteria for re-admission imposed by the Governing Body through the Membership Secretary.2
(f ) A member may terminate his or her membership of the Company by giving to the Company notice in writing to that effect in such form as the Governing Body shall require.
(g) All matters of discipline, professional conduct and accreditation shall be investigated, considered and determined by a sub-committee of the Members established for that purpose, which shall be governed by Bye Laws and have regard to natural justice and fair procedure.
1As amended at March 1994 AGM2As amended at March 2004 AGM
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(h) The Governing Body may, by Bye Laws, determine the rights and responsibilities, of persons who are not full members of the Company, but who may wish to affiliate or associate with the Company.
6. All general meetings of the Company shall be held in the State.
7. The Company shall hold a General Meeting in every calendar year as its Annual General Meeting at such time and place as may be determined by the Governing Body and shall specify the meeting as such in the notices calling it provided that every General Meeting except the first shall be held not more than fifteen months after the holding of the last preceding Annual General Meeting and that so long as the Company holds its first Annual General Meeting within eighteen months of the date of incorporation, it need not hold it in the year of its incorporation.
8. All general meetings other than the Annual General Meetings shall be called Extraordinary General Meetings.
9. The Governing Body may, whenever they think fit, convene an Extraordinary General Meeting and Extraordinary General Meetings shall also be convened on such requisition or in default may be convened by such requisitionists as provided by the Act. If at any time there are not within the State sufficient members of the Governing Body capable of acting to form a quorum any Governing Body member or any member of the Company may convene an Extraordinary General Meeting in the same manner as nearly as possible as that in which meetings may be convened.
10. In case of an Extraordinary General Meeting called in pursuance of a requisition no business other than that stated in the requisition as the object of the meeting shall be transacted.
11. Twenty one days’ notice in writing at the least of every Annual General Meeting and of every meeting convened to pass a special resolution and fourteen days’ notice in writing at the least of every other General Meeting (exclusive in every case both of the day in which it is served or deemed to be served and of the day of which it is given) specifying the place and day and the hour of the meeting , and in the case of special business the general nature of that business shall be given in manner hereinafter mentioned to such persons (including the Auditors) as are under these presents or under the Act entitled to receive such Notices from the Company; but with the consent of the Auditors and of all the persons having the right to attend and vote thereat, or of such proportion of them as is prescribed by the Act in the case of meeting other than Annual General
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Meetings, or meetings to pass a Special Resolution, a meeting may be convened by such Notice as those persons may think fit.
12. Accidental omission to give notice of a meeting to, or the non-receipt of such notice by, any persons entitled to receive notice thereof shall not invalidate any Resolution passed or proceeding at that meeting.
PROCEEDINGS AT GENERAL MEETINGS
13. All business shall be deemed to be special that is transacted at an Extraordinary General Meeting and all business that is transacted at an Annual General Meeting shall also be deemed to be special, with the exception of the consideration of the Income and Expenditure Account and Balance Sheet, and the Reports of the Governing Body and the Auditors, the election of members of the Governing Body and the appointment of and the fixing of the remuneration of the Auditors.
14. No business shall be transacted at any general meeting unless a quorum is present when the meeting proceeds to business. Save as herein otherwise provided a quorum shall consist of either 50 of the voting membership, or 10% of the voting membership as at 31 December of the preceding year, whichever is the lower number of members.3
15. If, within half an hour from the time appointed for the holding of a general meeting, a quorum is not present, the meeting, if convened on the requisition of members, shall be dissolved. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or at such other place as the Governing Body may determine and if at such adjourned meeting a quorum is not present within half an hour from the time appointed for holding the meeting, the members present shall constitute a quorum.
16. The Chairman, if any, of the Governing Body, shall preside as Chairman at every general meeting of the Company, or if there is no such Chairman, or if he is not present, within fifteen minutes after the time appointed for the holding of the meeting or is unwilling to act, the Governing Body members shall elect one of their number to be Chairman of the meeting. But if no Governing Body member is willing to act as Chairman or if no Governing Body member is present within fifteen minutes after the time appointed for holding of the meeting, the Members present shall choose one of the their number to be Chairman of the meeting.
3As Amended at AGM March 2010
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17. The Chairman may, with the consent of any meeting at which a quorum is present and he shall, if so directed by the meeting, adjourn the meeting from time to time, and from place to place, but no business shall be transacted at an adjourned meeting other than business which might have been transacted at the meeting from which the adjournment took place. Whenever the meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given in the same manner as of an original meeting. Save as aforesaid, the members shall not be entitled to any notice of an adjournment or of the business to be transacted at the adjourned meeting.
18. At any general meeting a resolution put to the vote of the meeting shall be decided on a show of hands, unless a poll is, before, or on the declaration of the result of the show of hands demanded by the Chairman, at least three members present in person or by proxy or by a member or members present in person or by proxy and representing not less than one tenth of the total voting rights of all the members having the right to vote at the meeting, and unless a poll be so demanded a Declaration by the Chairman at the meeting that a resolution has been carried, or carried unanimously or by a particular majority, or lost, or not carried by a particular majority, and an entry to that effect in the Minute Book of the Company shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of, or against that resolution. This demand for a poll may be withdrawn.
19. Subject to the provisions of ‘Article 21’ if a poll be demanded in manner aforesaid, it shall be taken at such time and place, and in such manner, as the Chairman of the meeting shall direct, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.
20. Where there is an equality of votes, whether on a show of hands or on a poll, the Chairman of the meeting at which the show of hands takes place or at which the poll is demanded, shall be entitled to a second or casting vote.
21. A poll demanded on the election of a Chairman, or on the question of adjournment shall be taken forthwith. A poll demanded on any other question shall be taken at such time as the Chairman of the meeting directs, and any business other than that upon which a poll has been demanded may be proceeded with pending the taking of the poll.
22. A resolution in writing signed by all the members for the time being entitled to attend and vote on such resolution at a General Meeting (or being bodies corporate by their duly authorised representatives) shall be a valid and effective for all purposes as if the resolution had been passed at a general meeting of the Company duly
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convened and held, and if described as a special resolution shall be deemed to be a special resolution within the meaning of the Act.
VOTES OF MEMBERS
23. Subject as hereinafter provided every member shall have one vote.
24. Save as herein expressly provided, no member other than a member duly registered, who shall have paid every subscription and other sum (if any) which shall be due and payable to the Company in respect of his membership, shall be entitled to vote on any question either personally or by proxy, or as a proxy for another member, at any general meeting.
25. No objection shall be raised to the qualification of any voter except at the meeting or adjourned meeting at which the vote objected to is given or tendered, and every vote not disallowed at such meeting shall be valid for all purposes. Any such objection made in due time shall be referred to the Chairman of the meeting whose decision shall be final and conclusive.
26. Votes may be given either personally or by proxy.
27. The instrument appointing a proxy shall be in writing under the hand of the appointer or of his attorney duly authorised in writing, or, if the appointer is a body corporate, either under seal or under the hand of an officer or attorney duly authorised. A proxy must4 be a member of the Company.
28. The instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of that power or authority shall be deposited with the Secretary or other Officers of the Governing Body or at such other place within the State as is specified for that purpose in the notice convening the meeting, not less than 48 hours before the time for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote, or in the case of a poll, not less than 48 hours before the time appointed for the taking of the poll and in default the instrument of proxy shall not be treated as valid.
29. An instrument appointing a proxy shall be in the form provided for in Section 184 of the Act.
4As amended at March 1999 AGM
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30. The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll.
BODIES CORPORATE ACTING BY REPRESENTATIVES AT MEETINGS
31. Any body corporate which is a member of the Company may by resolution of its directors or other governing body authorise such persons as it thinks fit to act as its representative at any meeting of the Company, and the person so authorised shall be entitled to exercise the same powers on behalf of the body corporate which he represents as that body corporate could exercise if it were an individual member of the Company.
GOVERNING BODY
32. The Governing Body of the Company shall consist of members of the Company (apart from possible co-opted non-members without voting rights, as detailed in Article 48). The maximum and minimum number of Governing Body members shall be determined by the Company in General Meeting, but unless and until so fixed there shall be a maximum of 5twelve and a minimum of nine. The membership of the Governing Body shall include a Chairperson, Vice-Chairperson, Secretary, Treasurer (or Joint Treasurers), and Regional Officer, plus such additional officers as the members of the Association shall decide upon.6
33. A Officers and other members of the Governing Body shall be elected by vote of the members of the Company at Annual General Meetings (or exceptionally, and if circumstances make it necessary, at Extraordinary General Meetings). Election shall be for a two-year term of office (with the two-year term in question being defined as the period from the General Meeting at which a person is elected to the second next Annual General Meeting, irrespective of the dates on which these meetings are held). At the end of their two-year term, retiring members of the Governing Body shall be eligible for re-election, either as officers or as ordinary members. No person shall serve on the Governing Body for more than eight consecutive years. Nothing in this Article shall prevent any member of the Governing Body from retiring voluntarily before the end of the two-year term.
5Amended AGM 20156AGM 2012
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33. B In the event that any person holding a special office on the Governing Body resigns their office between Annual General Meetings, they shall be deemed to have also resigned their membership of the Governing Body, (though he or she may subsequently be co-opted to the Governing Body as an ordinary member). If and when such a resignation occurs the Governing Body shall have the power to appoint one of their number to the office, or to co-opt a member of the Company to the Governing Body and then appoint him or her to the office. A person appointed in this way shall hold the office only until the next Annual General Meeting, but shall then be eligible for election to the office. Similarly, as detailed in Article 47, the Governing Body may fill vacancies in its numbers by co-opting members of the Company, provided the maximum number allowed for the Governing Body is not exceeded. Any such co-optee shall hold membership only until the next Annual General Meeting, but shall then be eligible for election.
33. C To be eligible for election to a particular office on the Governing Body, or to ordinary membership of the Governing Body, a candidate must normally be nominated in advance. (Exceptions to this are detailed later in this Article.) Valid nomination requires that, not less than three or more than twenty-one days before the date set for the meeting, there be left at the registered office of the Company (a) notice in writing nominating and seconding the candidate, signed by a nominator and seconder who are qualified to attend and vote at the meeting; and (b) notice in writing signed by the proposed candidate stating his or her willingness to be elected. A person may be nominated for more than one office on the Governing Body or for ordinary membership, but a separate nomination is required for each office or for ordinary membership.
33. D Where there are vacancies to be filled in any of the special offices of the Governing Body separate votes shall be held for each office, in the following order: Chairperson, Vice-Chairperson, Secretary, Treasurer, and Regional Officer. A further vote shall then be taken to fill the available places for ordinary membership of the Governing Body.
33. E If a person who has been validly nominated for more than one role on the Governing Body is elected to a particular office, his or her nomination to other offices or to ordinary membership shall be deemed to have been withdrawn (as a consequence of which no person may be elected to more than one office).
33. F If, at the meeting at which the election is to take place, only one person has been validly nominated in advance for a particular office, he or she shall be declared elected. If two or more have been validly nominated then, unless all but one withdraw, a vote shall decide which of them shall be elected.
33. G If no candidate for a particular office on the Governing Body has been validly
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nominated in advance, further nominations may be taken from the floor, but any such nomination must be proposed and seconded by persons qualified to attend and vote at the meeting and a declaration made that the person being nominated has agreed to accept the nomination. If more than one nomination is made, a vote shall be taken to determine who shall fill the office.
33. H If, at the meeting at which the election is to take place, the number of those validly nominated in advance for ordinary membership of the Governing Body is less than or equal to the number of places to be filled, all of the validly nominated candidates shall be declared elected. If the number is greater than the number of places to be filled, a vote shall be taken to determine who shall fill the places.
33. I If, after the election of the validly nominated candidates, places on the Governing Body remain to be filled, further nominations may be taken from the floor, but any such nomination must be proposed and seconded by persons qualified to attend and vote at the meeting and a declaration made that the person being nominated has agreed to accept the nomination. If the number of nominations exceeds the number of places to be filled, a further vote shall be taken to determine who shall fill those places. 7
34. The business of the Company shall be managed by the Governing Body who may pay all expenses incurred in promoting and registering the Company, and exercise all such powers of the Company as are not by the Act or by these Articles required to be exercised by the Company in general meeting subject nevertheless to the provisions of the Act and of these Articles and to such directions, being not inconsistent with the aforesaid provisions, as may be given by the Company in a general meeting, but no direction given by the Company in general meeting shall invalidate any prior act of the Governing Body which would have been valid if that direction had not been given.
35. The Governing Body may meet together for the dispatch of business, adjourn and otherwise regulate their meetings as they think fit. Questions arising at any meeting shall be decided by a majority of votes. In case of equality of votes the Chairman shall have a further or casting vote. Governing Body members may and the Secretary shall on the requisition of Governing Body members summon a meeting of the Governing Body.
36 A. The Governing Body shall lay all Bye-Laws before the members in general meeting in accordance with its responsibilities under Article 34 but the Governing Body shall not be required to lay any Bye-Law before a general meeting which has been previously sent to all the members by correspondence.
7As Amended at AGM 2012
20 AGM 2016
B. A Bye-Law shall be deemed to be laid before the members at a General Meeting if a copy thereof has been made available to all members attending that General Meeting. It shall not be necessary to include in the notice to members of a General Meeting a Bye-Law which has been passed by the Governing Body.8
37. The Governing Body may delegate any of its powers to sub-committees consisting of such member or members of the Governing Body as they think fit, and any sub-committee so formed shall, in the exercise of the powers so delegated, conform to any regulations imposed on it by the Governing Body. The meetings and proceedings of any such sub-committee shall be governed by the provisions of these Articles for regulating the meetings and proceedings of the Governing Body so far as applicable and so far as the same shall not be superseded by any regulations made by the Governing Body.
38. The quorum necessary for the transaction of the business of the Governing Body may be fixed by the Governing Body and unless so fixed shall be five9.
39. The continuing Governing Body may act notwithstanding any vacancy in their body, but if and so long as their number is below the number fixed by the Regulations of the Company as the necessary quorum of the members of the Governing Body the continuing members of the Governing Body may act for the purpose of summoning a General Meeting of the Company but for no other purpose.
40. All acts done by any meeting of the Governing Body or by any person acting as a member of the Governing Body or any sub- committee shall, notwithstanding that it be afterwards discovered that there was some defect in the appointment of any such person acting as aforesaid or that he or any of the Governing Body was disqualified, be as valid as if every such person had been duly appointed.
41. The Governing Body may from time to time and at any time by power of attorney appoint any Company, firm or person or persons, whether nominated directly or indirectly by the Directors to be the attorney or attorneys of the Company for such purposes and with powers, authorities, and discretions (not exceeding those vested in or exercisable by the Directors under these Articles) and for such period and subject to such conditions as they may think fit, and any such powers of attorney may contain such provisions for the protection and convenience of persons dealing with any such attorney as the Directors may think fit, and may also authorise any such attorney to delegate all or any of the powers, authorities and discretions vested in him.
8As approved at March 1999 AGM 9As Amended at AGM 2015
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42. All cheques, promissory notes, drafts, bills of exchange and other negotiable instruments, and all receipts for monies paid to the Company shall be signed, drawn, accepted, endorsed or otherwise executed as the case may be, by such person or persons and in such manner as the Governing Body shall from time to time by resolution determine.
43. The Governing Body may exercise all the powers of the Company to borrow money and to mortgage or charge its undertaking, the property or any part thereof, and to issue debentures, debenture stock and other securities, whether outright or as security for any debt, liability or obligation of the Company or of any third party.
44. The Governing Body shall cause proper Minutes to be made of all appointments of officers made by the Governing Body and of the proceedings and resolutions and the names of people present at all meetings of the Company and of the Governing Body and of Committees of the Governing Body and all business transacted at such meetings, and any such Minutes of any meetings, if purporting to be signed by the Chairman of such meeting, or by the Chairman of the next succeeding meeting shall be sufficient evidence without further proof of the facts therein stated.
45. A resolution in writing signed by all the members for the time being of the Governing Body or any sub-committee of the Governing Body who are entitled to receive notice of a meeting of the Governing Body or of such sub-committee shall be as valid and effectual as if it had been passed at a meeting of the Governing Body or of such sub-committee duly convened and constituted.
46. No remuneration shall be payable under any circumstances to any member of the Governing Body in respect of his service on the Governing Body, or on any Committee of members of the Governing Body to which the Governing Body may delegate powers under Article 37.
46a10 Notwithstanding the provisions of Article 46, the Governing Body may authorise payment of remuneration to members in respect of service to the Formal Panel of the Complaints Committee and/or the Training Recognition Committee for work done in an administrative or professional capacity if the following conditions are met:
(a) The work is work which would otherwise have to be contracted out by the Company, and/or
10As approved at March 2005 AGM
22 AGM 2016
(b) In the reasonable opinion of the Governing Body, the rate paid for such work does not exceed the standard rate for therapy work and it would not be possible to contract out or hire outside workers to carry out the work at a cheaper rate.
47. The Governing Body may at any time appoint any member of the Company to be a member of the Governing Body but only to fill a casual vacancy or as an addition to the existing members and provided that the prescribed maximum is not thereby exceeded. Any member so appointed shall retain his office only until the next Annual General Meeting but shall be eligible for re-election.
The Company may by ordinary resolution, of which special notice has been given in accordance with the Articles, remove any Governing Body member before the expiration of his period of office notwithstanding anything in these Articles or in any agreement between the Company and such member. The Company may by ordinary resolution appoint another person in place of a Governing Body member removed under this article.
48. No person who is not a member of the Company shall in any circumstance be eligible to hold office as a member of the Governing Body.
The Governing Body may from time to time co-opt for any period any persons whether members of the Company or not, to serve on the Governing Body or on a sub-committee thereof and may remove such persons, and such persons may take part in the deliberations of the Governing Body and sub-committee as the case may be but such persons shall not be entitled to vote at any meetings thereof. Not more than four such persons shall serve on the Governing Body nor more than two on a sub-committee at any one time.
DISQUALIFICATION OF MEMBERS OF GOVERNING BODY
49. The office of a member of the Governing Body shall be vacated if such member:
i) Holds any other office or place of profit under the Company or
ii) Is adjudged bankrupt in the State or in Northern Ireland or in Great Britain or makes any arrangement or composition with his creditors generally or
iii) Becomes prohibited from being a member of the Governing Body by reason of any order made under the Act or
AGM 2016 23
iv) Becomes of unsound mind or injury and illness or
v) Resigns his office, by notice in writing to the Company or
vi) Is convicted of an indictable offence unless the members of the Governing Body otherwise determine or
vii) If such member ceases to be a member of the Company or
viii) If such member resigns office by notice in writing to the Company or
ix) If he or she is absent from meetings of the Governing Body for a period of six calendar months without special leave of absence from the other Governing Body members or
x) If such member be requested to resign by a resolution of the Governing Body passed by three quarters majority of the members thereof present, provided at least twenty-one days’ notice in writing indicating the intention to propose such resolution shall have been given and at which meeting such member is given a reasonable opportunity to make representations to the Governing Body or
xi) Is directly or indirectly interested in any contract with the Company and fails to declare the nature of his interest as required by these Articles.
THE SECRETARY
50. The Secretary shall be appointed by the Company in the manner set out in Article 33.
THE SEAL
51. The seal of the Company shall not be affixed to any instrument except by the authority of a resolution of the Governing Body and in the presence of at least two members of the Governing Body and of the Secretary or in the absence of the Secretary to such other person as shall be appointed for the purpose by the Governing Body and the said members and the Secretary or other person as aforesaid shall sign every instrument to which the seal shall be so affixed in their presence, and in favour of the purchaser or person bona fide dealing with the Company and such signatures shall be conclusive evidence of the fact the Seal has been properly affixed.
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ACCOUNTS
52. The Governing Body shall cause proper books of account to be kept relating to:
(a) All sums of money received and expended by the Company and the matters in respect of which the receipt and expenditure takes place;
(b) All sales and purchase of goods by the Company;
(c) The assets and liabilities of the Company.
Proper books shall not be deemed to be kept if there are not kept such books of account as are necessary to give a true and fair view of the state of the Company’s affairs and to explain its transactions.
The books of account shall be kept at the office, or subject to the Act, at such other place as the Governing Body think fit and shall at all reasonable times be open to the inspection of any members of the Governing Body.
53. The Governing Body shall from time to time determine whether and to what extent and at what times and places and under what conditions or regulations, the accounts and books of the Company or any of them should be opened to the inspection of the members, not being Members of the Governing Body and no member (not being a Member of the Governing Body) shall have any right of inspecting an account or book or document of the Company except as conferred by statute or authorised by the members of the Governing Body.
54. At the Annual General Meeting in every year the Governing Body shall lay before the Company a proper Income and Expenditure Account for the period since the last preceding Account made up to a date not more than four months before such meeting together with a proper Balance Sheet made up to the same date. Every such Balance Sheet shall be accompanied by proper Reports of the Governing Body and the Auditors and copies of such Account, Balance Sheet and Reports (of all which shall be framed in accordance with the statutory requirements for the time being in force) and of any other documents required by law to be annexed or attached thereto or to accompany the same shall, not less than twenty-one clear days before the date of the meeting, be sent to the Auditors and to all persons entitled to receive notice of General Meetings in the manner in which notices are hereinafter directed to be served. Reports shall be open to inspection and to be read before the meeting.
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AUDIT
55. Auditors shall be appointed and their duties regulated in accordance with the Act.
Subject to the provisions of the Act, the Company may, from time to time, avail itself of the stated exemption in connection with the requirement to appoint/retain auditors and to have its financial statements audited, on the grounds that it complies with the requirements of the said Act.
NOTICES
56. A notice may be served by the Company upon any member either personally or by sending it through the post in a prepaid letter, addressed to such member at his address as appearing in the Register of names.
57. Any member described in the Register of Members by an address not within the Republic of Ireland who shall from time to time give the Company an address within the Republic of Ireland at which Notices may be served upon him shall be entitled to have Notices served upon him at such address, but save as aforesaid only those members who are described in the Register of Members by an address within the Republic of Ireland shall be entitled to receive Notices from the Company.
58. Any notice, if served by post, shall be deemed to have been served on the day following that on which the letter containing the same is put into the post, and in proving such service it shall be sufficient to prove that the letter containing the Notice was properly addressed and put into the Post Office as a pre-paid letter.
DISSOLUTION
59. Clause 10 of the Memorandum of Association relating to the winding up and dissolution of the Company shall have effect as if the provisions thereof were repeated in these Articles.
26 AGM 2016
Chair’s Report for AGM 2016
ConferenceAs we go to press with this AGM notice, the full details of the Conference have been published, and I personally am very impressed with what’s on offer, so much so that I fear I’ll miss out on some workshops due to not mastering the art of bilocation. I hope to see you there!
Una Maguire FundUna Maguire had been a member of our Association for 18 years and sadly passed away in October 2012. Margaret McKenna, her partner, said that as Una was so dedicated to, and passionate about the profession, she believed that a contribution should be made in her name to IAHIP, to honour the profession. Having met with Karen Shorten, it was then agreed that an initial sum of €3,000 would be spent to sponsor a series of free open day workshops beginning in the summer. Margaret has since contacted Karen Shorten of our Governing Body once again in order to finalise the sending of a further payment of €2000. It is hoped that this fund, which is dedicated to education in the psychotherapy profession, could be added to by donations from others, to continue on the work of the fund, a legacy of her commitment. Already, some of this fund has been spent to support the work of Annie Sampson in Nepal. We are very grateful to Margaret for this extremely generous and kind donation.
Statutory RegistrationThe ICP met with Minister Varadkar in December, and it was confirmed that Psychotherapy and Counselling will be designated for registration this year. This of course is dependent on the outcome of the election; however ICP is going to meet with Ginny Hanrahan of CORU within a week of this AGM in March, and no doubt further information will be forthcoming from that meeting.
ICPAs IAHIP chair, I have a real sense that ICP has moved into a very productive phase, and is acting very vigorously and effectively on our behalf as psychotherapists, and I am grateful to Jean Manahan, CEO, and José Castilho, Chair, for their dynamism and hard work. Not forgetting our irrepressible twice-Vice Chair, (of IAHIP and ICP,) Anne Colgan! Last year,
AGM 2016 27
at the AGM, we elected Alison Morrow as ICP rep. Sadly she has had to step down for health reasons, and we wish her a speedy recovery.
Academic ValidationThe meeting at the Ashling Hotel in January about the topic of Academic Validation and the training of psychotherapists of the future, was lively and informative, and I’d like to thank Alison Morrow for her commitment in following this through despite her poor health. It was great to hear the thoughtful level of debate. It’s one that we as an association needed to have; as Gerry Myers put it, we really haven’t sat down together and deliberated on this issue before.
Our regulatory functionA lot of work has gone into writing a new Complaints procedure, and it is now at the cross-committee consultative stage. In a few years’ time, CORU Fitness to Practice hearings will be in public. I’m not sure that we, as a profession, have really got our heads around that! In the meantime, we are refining and reworking our procedures, based on all our learnings from the past. We are also exploring the possibility of working with the Family Therapy Association of Ireland to see if we can pool our resources and expertise and broaden things out in our procedures, again with a view to preparing ourselves for a broader, more public process of regulating our work practices as psychotherapists.
Northern IrelandOne of the personal disappointments that I’ve had to face this year as chair, and as a member of the Governing Body for five years, and an accredited member of UKCP for five years before that, is the sense of frustration about trying to resolve the situation of our members in Northern Ireland. Despite our best efforts, and some original thinking on our part, not to mention Trojan work from Eileen Prendiville in particular, and meetings with the Humanistic and Integrative College of UKCP, there does not appear to be a resolution in sight. There have been high-level meetings between ICP and UKCP, bilaterally and at EAP level, in the last year, which have covered a lot of ground, and yet nothing concrete has yet to materialise. I wish I had better news to relay on this topic.
Consultative ForumsWe held two of them as usual over the past year, a chance for all volunteers in the Association to meet, brainstorm and listen to each other. The first one in April was dedicated to a number of issues that were raised by members present, and the second one in December was on the topic of Phase 2 of our accreditation process, and Brian Gillen and Carmel Byrne presented a draft of a report based on the feedback from pre-accredited members for discussion. I take
28 AGM 2016
this opportunity now to thank all those who sit on committees and/or organize regional meetings; without this our association would simply not function.
Pre-Accredited AssociatesFollowing on from discussions in the Dublin North/Central regional meeting in 2014, and at the 2015 AGM, and at the aforementioned April consultative forum, the GB asked Brian Gillen and Carmel Byrne to do some research on what the experiences and opinions are of pre-accredited associates in IAHIP. This was presented at the December consultative forum in draft form, and re-presented for wider discussion in the afternoon session in the Ashling Hotel colloquium in January, after the morning discussion on Academic Validation. It is clear that this is an issue that is vexing and complex to many, and it is also clear that IAHIP needs to up its game in terms of how Phase 2 of the Accreditation process works. At the time of going to press, the Governing Body has yet to process the experience of the heated afternoon session in January, but we will check in at the AGM in the afternoon session with a report on what we suggest is a way forward.
Three Committees, Three ChairsThe three committees of the Governing Body, the Ethics Committee, and the Complaints Committee, often have, shall we say, creative tensions between them. To use a phrase from the wider political world, we have been a bit ‘silo-driven’ in our workings in the association at times, leading to misunderstandings and worse. However, to my mind at least, we as an association have made great progress in addressing these issues, through a tripartite committee process, the most recent meeting scheduled to happen after we go to press, in February. Notwithstanding the anticipated success of that meeting, (again, speaking personally) I am glad to say that the regular meetings between myself, Ann Prendergast, Chair of Ethics, and Breda Lilburn, Chair of Complaints, have proved invaluable in oiling the wheels of a sometimes very squeaky machine. It is my, and the Governing Body’s, hope and intention that the “3 Chairs” forum will continue long after the current incumbents step down at this AGM, because with regular informal discussion between the committees’ chairs like this comes a greater shared understanding of what it’s like for each committee. It’s a great way of challenging preconceptions and of dissolving projections and minimising misunderstandings between the three groups of volunteers, and I’d like to thank Ann and Breda for their willingness to engage in the process, and I wish them both a well-deserved rest after their labours as chairs.
Regional meetingsIt’s been heartening to have Karen Shorten as Regional Development Officer; she brings such a sense of contact and presence to her work, as she travels the country, and I know that
AGM 2016 29
it makes such a difference. We are glad to be able to offer slightly more in terms of regional budgets this year, and naturally we in the GB wish we could do more to encourage this vital way our association supports its members and associates.
Administration wonder workersOur Administrators, Jane Clancy and Penny Dunne, have continued to be an extraordinary asset to this association, and I’m extremely grateful to them both. The Governing Body has decided to make some changes to the role of Senior Administrator and to combine it with the role of Company Secretary, who shall be accountable to the Governing Body, and be present on the GB in her own right. This is, in my opinion, a vote of confidence in our Senior Administrator, and I sincerely hope that in future years it will be seen as when we finally acknowledge the simple truth that Jane and Penny run the Association, and without them the committees that come and go would be rudderless.
Moving onAs well as thanking Alison, I’d also like to thank our Treasurer, Breda Dunne, who is stepping down after two years distinguished service in the role; Catherine Slattery, who is stepping down from the GB but is happily staying on in the Supervision Committee; Caroline Phelan, who has stepped down from both Ethics and the GB because she’s gone back to further her education, and in particular Eileen Prendiville, who after seven years’ indefatigable service on the Governing Body has decided, rather sensibly, that she would like a life! This association owes them all a debt of gratitude.
A personal thank youSo much of what happens at Board level in an association has to, by necessity, be kept confidential. As Chair I would like to express my heartfelt thanks to every single member of the Governing Body in 2015/2016, for showing me what solidarity, kindness and support feels like when the association faced a challenge. It was a profound and, ultimately, very enriching experience to be working with such a fine bunch of people.
Join us!Due to an unfortunate synchronising of rather disparate life events in our volunteers’ lives, there is going to be a very big change in personnel across the board in the various committees, and in particular the Governing Body. When such a change is forecast, one could see it as a potential crisis; but I would rather see it as an opportunity. I honestly believe that some great work has been done in our association, and in our wider community in ICP, in building bridges and understanding each other, and working well together. I am pleased to have played my part in this, but of course many, many people have contributed to this satisfactory
30 AGM 2016
state of affairs. The point I’m making is this: we’ve all, as volunteers, worked hard to leave the Association in good shape this year; financially, structurally, and interpersonally. As so many of us step down, I want to appeal to you to consider stepping up and running with the baton for the next chapter in the Association’s life. There’s still a lot of work to do! And it can be fun. I promise!
Please get in touch with the office and ask Jane or Penny for a volunteer form; further information about how to get involved is detailed in the Honorary Secretary’s report in this booklet.
I look forward to seeing you all in the Clarion Hotel at the Conference, and/or on the Saturday for the AGM, and I hope you enjoy the experience.
Dermod MooreChair IAHIP
AGM 2016 31
Honorary Secretary’s Report for AGM 2016
I write this report from my office in Cork. Outside the rain falls relentlessly again today as it seems to have for very many days since our winter begun last year. What a year it has been for me. Since March 2015 I have been serving you all, our members, as Honorary Secretary. It was a role I was encouraged to take up and it was perhaps naïve of me to assume I had all the skills necessary to carry it out competently. I needn’t have concerned myself though because the skills I lacked are inherently in place in 40, Northumberland Avenue, a bustling office oftentimes alive with correspondence, calls and callers needing support during their training and practitioning. What I brought to this role, and consequently to the organisation, is my passion and knowledge for the field of psychotherapy, my commitment to lifelong learning, my desire to be in relationship, my ability to challenge others and systems, my readiness to admit when I am wrong and my capacity to adapt to situations without too much compromise to my self. These qualities certainly helped but without Jane and Penny I would have fallen at the first hurdle. At times carrying out the tasks of the role was seamless. Once in a while I hit the wall running. I attribute my aptitude in managing the responsibilities and hurdles to our admin staff. Their comprehension of the inner workings of running an organisation such as ours, as well as their proficiency and allegiance, notwithstanding their willingness to share themselves so generously each year with whomever of our membership volunteers for this and other roles, keeps the home fires burning nicely. I am ready to let go of the role. I am starting to back-peddle in my other roles specifically as a member of a large Irish extended family, as a practitioner trying to manage the demands of private practice and as a trainer in a training institute that is growing and expanding. I walk away with a much improved understanding of what it means to be a member of IAHIP and a commitment to continuing as a member.
I will be meeting you for the final time as Honorary Secretary at our 2016 AGM which will be held from 11.00 to 5.00pm on Saturday 5th March 2016 in the Clarion Hotel, Lapps Quay, Cork. Registration starts at 10.15 am. Traditionally we meet informally on the evening before the AGM so I would like to extend an invitation to you all to join us on the Friday evening, 4th March, at the Clarion. The evening gathering will commence at 7.30pm and there will be a teas/coffees and wine reception and then from 8.00pm our Cork Regional Group have organised entertainment for us this being an improvised experimental Sound and Vision performance performed by STRANGE ATTACTOR. We are grateful to our Cork regional group for bringing us this exciting performance as part of our gathering. The
32 AGM 2016
evening will culminate in a light supper and further refreshments. I hope as many of you as possible will be able to attend on both the Friday and Saturday and I look forward to personally welcoming you to both.
IAHIP membership continues to grow steadily and at the time of writing this report we have 890 accredited (active) Members, 50 non-practicing Members, 5 Honorary Members, 168 Pre-Accredited Associates and 168 Student Associates making a total of 1281. Many congratulations to all who were successful in their application for accreditation, re-accreditation and supervision accreditation and re-accreditation this year. At every AGM we hold a ceremony to celebrate those members who have been successful in gaining full membership with us. It is a ritual I always feel honoured to witness. I am reminded of my first time attending an IAHIP AGM and the juxtaposition of curiosity and confusion I experienced that day, as well as the shyness and delight in picking out my Crystal.
At this point I want to take a moment to acknowledge and remember those members who are facing the challenges that accompany serious illness or loss. If you are reading this right now please pause and say something in thanksgiving.
I want to congratulate and thank all our members who have given so generously of their time to our committees. You work does not go unseen by me and others on Governing Body. Your diligence in maintaining our existing Bye-laws, in suggesting changes, amending and co-creating new Bye-laws to adapt to the needs and demands of our membership, is essential to upholding standards of professionalism in our organisation.
As you will note from our Chairs report very many of the members of Governing Body are stepping down with me at this AGM. It is timely for some and unavoidable for others. I am looking forward to what new members will bring to the table and glad of older members who are staying on to advice and guide the work.
During the past year Jane and Penny took responsibility for putting together a programme of workshops in our offices at 40, Northumberland Avenue. Altogether 11 took place. The attendance was high and the feedback from attendees on the suitability of the venue and the variety of the themes has been excellent. We will be offering further workshops in the Autumn/Winter of 2016 and we would encourage members to continue to give us ideas for our autumn workshop schedule and to consider running a workshop or attending those provided for us. Attendance, as participants, at our workshops counts towards CPD hours and delivery of workshop, as facilitator, elicits three times the amount of CPD hours that participants receive. So it is well worth seriously considering delivering one in the coming schedule.
AGM 2016 33
I invite you to consider which voluntary role in the organisation appeals to you just now and to let us know formally, or informally on the day of our AGM, if you are interested. We never turn away a member’s wish to serve the organisation. After all we can vouch for you by virtue of the fact that we have accepted you into the organisation as a member. I am aware that the murmuring in the back kitchens of any gathering of psychotherapists often alludes to the isolation of private practice at times. Serving on Committees provides further insight into our field as well as an opportunity to establish the kind of relationship that develops from having shared interests and a shared goal. In addition any volunteering hours accrued will go towards your CPD hours. The archetype of the humanistic integrative psychotherapist is often synonymous with the qualities of altruism, philanthropy and volunteerism. IAHIP relies heavily on volunteers. It is a no-brainer. Don’t be afraid to give it a go. A Committees Interest Form exists and if you have an interest in registering your desire to serve in general committee work please telephone 01 2841665 or e-mail the office at any time [email protected] and the form can be sent to you. If there are no vacancies at the time of receipt of your form the details can be held on file until such time as a vacancy should arise.
Governing Body (GB) work: If you are a member who may be interested in Governing Body work please find following the guidelines governing election on to this committee and we detail some of them here for your information:
To be eligible for election to a particular office on the Governing Body, or to ordinary membership of the Governing Body, a candidate must normally be nominated in advance. Valid nomination requires that, not less than three or more than twenty-one days before the date set for the Annual General Meeting, there be left at the registered office of the Association (a) notice in writing nominating and seconding the candidate, signed by a nominator and seconder who are qualified to attend and vote at the meeting; and (b) notice in writing signed by the proposed candidate stating his or her willingness to be elected. A person may be nominated for more than one office on the Governing Body or for ordinary membership, but a separate nomination is required for each office or for ordinary membership.
To help you in making the decision to go for a GB position the meetings are traditionally held on a Sunday throughout the year and I enclose the proposed dates for 2016 – 2017:
9th April 2016 (Consultative Forum) 10th April 2016; 8th May 2016; 12th June 2016; 10th July 2016; 18th September 2016; 16th October 2016; 19th November 2016 (Consultative Forum) 20th November 2016; 11th December 2016; 22nd January 2017; 19th February 2017: 4th March 2017 (AGM).
34 AGM 2016
The first Consultative Forum of the year will be held on Saturday the 9th April 2016.
I want to finish this report by thanking my contemporaries on Governing Body this past year. We worked hard and met the demands of the organisation with professionalism and attention to detail. We faced adversity and supported each other in it. The outcome in my view was that we gained momentum and resilience, as well as cohesiveness as a group. I have fond memories of spontaneous laughter that light up my face on this wet afternoon. For me our lunchtime banter was far more nourishing than the food. Thank you!
Debbie Hegarty MIAHIPHonorary Secretary
AGM 2016 35
Honorary Treasurer’s Report AGM 2016
This is my second year as Treasurer since taking over the role in March 2014. This has been a very successful year for us as we were able to maintain the flow of income to carry on our business. Our previous Accountant Olive Hennigan resigned early in 2015 and we thank Olive for her long period of support to the Association. A new Auditor, Josephine Mitchell, of OKC Business Services Ltd, was then approved to carry out the Annual Audit and oversee the Management Accounts for the Association.
During the year we have again provided Workshops, Rented our Rooms, had our own Meetings and Consultative Forums in our new offices which has saved us money, and provided income and kept our expenditure down.
The day to day operations of IAHIP are developing and expanding each year to serve our members in a professional manner.
All members of IAHIP give very generously of their time on a voluntary basis to ensure the smooth running of the organisation. During the past year I have been supported, helped and assisted in my role as Treasurer and I would like to thank the following:
1. Jane, Penny & Jacinta whose accurate keeping of our accounts and financial management is impeccable… Thank you.
2. To OKC Business Services for preparing the annual audit and availability of management accounts…. Thank you.
3. To all members who helped and supported me throughout my second year as Treasurer…. Thank you.
I will be open to questions at the AGM to your enquiries from OKC’s Annual Report of Income and Expenditure.
Breda Dunne,Honorary Treasurer IAHIP
36 AGM 2016
Regional Officer’s Report AGM 2016
Dear Members,
It is hard to believe that it is this time of year again, getting ready for our AGM. I found it a busy year in all areas of my life, both personally and professionally.
In the December Newsletter 2015 edition, I was reporting that I had travelled to all the regional meetings around the country over the year that are active.
My experience of all the meetings was a sense of collaboration between everyone. An eagerness to share, to care and to create a sense of belonging and inclusion. The meetings were held in an environment of creating curiosity, to learn, whether this from the guest speaker, workshops, airing views, inquisitive questions, etc.
The regional contact persons do have a feeling of restriction at times that the monies allocated to each region has not been enough, as it can get eaten up with paying for venues to hold the meetings and therefore restrict invitations to allied professionals to give workshops on requested topics. From this, a request was made at our meeting back in November for extra funds to help. An increased allowance of €500.00 euro will go to each region per year and in addition a float of €500.00 euro will be made available to each region. The float will have to paid back to IAHIP by the end of the year. There will be time at the AGM in March to discuss all of this further.
As all contact persons from each region have been conveying: “all members are welcome“, accredited members, pre-accredited associates, full members and associates. I would like to think of all of us as students as we never stop learning.
I look forward to hearing, as I am sure you all will, from each region at the AGM as they introduce themselves to you. I also take this opportunity to thank Jane and Penny for the work conducted in the office, behind the scenes, in support of the regional structure.
Karen Shorten Regional Development Officer
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Ethics Committee Report AGM 2016
The Ethics Committee convened at the end of March after the AGM of 2015. It is a very robust committee with Mary Egan (correspondence secretary) Caroline Phelan (GB rep) Ann Prendergast (chair), Carol Duffy, and Caroline Smith present. Rachel Murphy and Trish Klinkenberg very kindly joined at the AGM.
There was a lot of “sorting” out concerning eligibility for members to be reps on the Complaints committee. This highlights the need for a document advisor who can join the dots on such organisational issues, so thanks Brían. Trish took up the role as Complaints rep and has worked hard as a very significant link between Ethics and Complaints. Rachel also stepped up and has been attending to members queries during the year.
We met monthly on Sunday mornings 9.30 -12.30 except during August. There was as usual a lot of corresponding between meetings and again thanks to everyone for being so responsive and supportive.
Unfortunately Caroline Phelan our GB representative had to resign for pressure of work reasons. Ethics would like to say a big thank you to her for her tremendous input to the two committees; she is sorely missed for her insight and meticulous attention to detail.
My term as chair is up and I will be standing down this year. By deliberating over bye laws, members queries, the complaints procedure my practice has been enhanced greatly. I would like to extend a big thank you to all the members of the committee I have worked with for the support, good humour and good will that lightened the workload considerably.
ReminderThe Ethics Committee works on behalf of you the members of IHAIP. It is made of up volunteers who have an interest in the ethics of working as a psychotherapist. This means there is a lot of learning “on the job” to be done but it also provides a very valuable and rich insight into the wider issues of being a professional psychotherapist. Now more than ever with CORU imminent, being a member of Ethics provides an opportunity to digest the implications for our profession. Ethics has always been a committee of enthusiastic, professional, supportive people, there is a lot of good will between members and I have no doubt that will continue. It is a
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wonderful place to engage with the nuances of being a Psychotherapist. Ethics urgently needs new members both newly accredited and previously accredited to continue its role in guardian of the Complaints Procedure which also safe guards the rights of the public/clients, it is worth considering what you would gain by being a member.
Tripartite meeting - GB, Complaints and Ethics.A meeting was chaired by Ger Murphy in January 2015 to resolve some ongoing issues between Complaints committee, GB and Ethics. Some valuable pointers were raised. Especially relevant to Ethics was the suggestion that the chairs of Ethics, GB and Complaints meeting regularly to discuss common areas that may be causing problems in continuing the business of the organisation while still maintaining boundaries of each committee. These meetings have proved invaluable in attending to legacy issues that have been unable to progress because each committee had a differing agenda and role in managing them. Ethics has also monitored progress on issues that still need attention.
Members QueriesSince the AGM the nature of the member queries which we received and responded continue to be similar to previous years. These queries range from Standards and Practice issues to Ethical questions, but for the most part they cluster around legal, reporting issues, note taking, requests to disclose notes by Solicitors and Garda Siochana and Mandatory reporting. Based on these queries a list of FAQ has been drawn up and is almost ready to make available to members.
Revision of Complaints ProceduresEthics is charged by IAHIP with responsibility for the development of the complaints procedures. Ethics, in particular Michael Fox, previously and Caroline Smith have collated the contents of the draft regulatory framework into a workable document which is now beign reviewed by Complaints and GB . It will then need to be reviewed by our Documentation Advisor . At that point it will be available to members. When we become members of IAHIP we agree to abide by our Codes of Ethics and be bound by and engage with the complaints procedures. Ethics wants to impress on members how essential it is to be familiar with both the Complaints procedure and our codes of Ethics
Amendments to Bye Law 3Bye law 3, our Code of Ethics, needed to be amended to include the requirements of Children’s First. This has taken some time to get finalized but we are delighted to say it is now up to date.
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Data ProtectionThis is an issue that got a little time but need a lot of attention. Carol Duffy has drafted a support document which hopefully, time permitting will become available to members soon.
Internal Grievance procedureThere has been a great need for an Internal grievance procedure for some time. GB have commissioned Ethics to formulate one. Preliminary work has become on it and this work will continue with the new Ethics committee.
InvitationEthics would like to invite anyone who may have an interest in supporting the work of IAHIP to consider joining the Ethics committee. This could be as a committee member or as part of a working group. For the year ahead we need to define what Ethics is, compile a handbook to assist the committee in the management of the committee, to continue the work already started on reviewing the Complaints procedure and Professional standards. IAHIP also needs for its members guidelines on dealing with legal matters and record keeping
Ethics Committee, IAHIP
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Accreditation Committee Report for the AGM 2016
It has been another busy year for the accreditation committee, as we met on 4 occasions throughout the year. We also sent representatives to the Consultative Forum and Governing Body (GB) meetings during the year.
Since the last AGM up to and including the January Accreditation meeting, a total of 71 applications were received, 55 of which were accredited to date, bringing the total number of members to 890. In returning applications for further information to applicants some common reasons were: not using the official application form, typing the form rather than hand-writing, leaving questions unanswered, not supplying official signed documented evidence of the division of hours in training and giving additional information instead of the answer required.
We also received a large volume of queries over the past 9 months, some of which were very complex, as operating Bye Law 11 alongside Bye Law 10 raised interesting and challenging requests. A recent decision was taken to alleviate the responsibility from the accreditation committee for these queries and it was agreed that the Training Standards (TSAC) committee would take immediate ownership of all accreditation queries, thus allowing the accreditation committee to have a safe distance to get on with the work of accrediting people. This decision was taken in conjunction with the GB, Accreditation and TSAC and is working very well. The accreditation committee is copied on the query replies thus keeping us fully informed at all times.
Bye Law 11 applications are well underway, however most current applications still come under Bye Law 10. For the coming accreditation year, the committee is moving to change the deadline for applications, so that they are received 2 weeks before the meeting dates rather than right up to the date, as it helps the committee plan more effectively. We will also extend the meeting times when meetings are held, which should help reduce the waiting time for new applications.
The Accreditation Committee like other committees is run entirely voluntarily. We know there are delays sometimes, but regularly members of the committee go above and beyond to try to meet the needs of applicants. At the time of writing this report, the committee consisted of:
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Ann Ruth, John Hartley, Deirdre Murray, Mary McEvoy, Helen Doherty, Tracy Hosford, Ed Boyne, Ann O’Neill who steers the committee as chair, Susan Dowling as Secretary and Karen Shorten as our GB representative.
The GB Rep is a vital role to the committee as it means we have an open and direct point of contact to the GB for issues which are raised and we thank Karen sincerely for her contribution in this role. Commitment is on a voluntary basis and with the increased workload it demands more meetings, interviews and attendance at forums or seminars throughout the year, which are all shared among the various committee members.
Accreditation Secretary
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NEW AND AMENDED BYE LAWS SINCE AGM 2015
Bye Law 11
Amendment to Bye Law 11 (Criteria for Accreditation of Humanistic and Integrative Psychotherapists) – (Adopted by the Governing Body 6th December 2015)
Removal of Clause 5.3.
5.3 Post Course Practicum (Pre-Accreditation Period): Psychotherapeutic experience during the Phase 2 post-course practicum must amount to a minimum of 20 hours of psychotherapy in the form either of individual or group psychotherapy or a combination of both.
Rationale: Bye Law 11 specifies that a total of 250 hours psychotherapy must be undertaken over the two phases of training (i.e. course work (Phase 1) and post-course practicum (Phase 2)). Removal of clause 5.3 removes a specification that 20 of these hours should take place during Phase 2. This removes the requirement for 20 additional therapy hours from those completing training that fully meets TAC requirements during Phase 1, and equalises the requirement for all aspiring members. This does not change the minimum requirement but it leaves discretion in relation to the timing of these particular personal therapy hours and is more equitable for all trainees and pre-accredited associates.
Bye Law 4
Amendment to Bye Law 4 (ASSOCIATE AND OTHER AFFILIATE CATEGORIES)(Adopted by the Governing Body 17th January 2016)
Amendment of Category of Affiliates to ‘Friends’
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Old Wording New Wording
ASSOCIATE AND AFFILIATE CATEGORIES
1. Pursuant to Article 5(h) of the Company’s Memorandum & Articles of Association, the Governing Body has established with effect from 1st January 1999 the following four categories of affiliation with the Company.
2. The four categories shall be known as:a) Pre-Accredited Associatesb) Student Associatesc) Affiliatesd) Affiliate Organisations
5. Affiliates5.1 Application for the category
affiliate is intended for those persons who are interested in the field of psychotherapy and who are working in a related field, or for practising psychotherapists who are members of another association. In addition they must:(i) Be recommended for this
category by one accredited member of IAHIP, and
(ii) agree to abide by the Codes of Ethics and Practice of IAHIP. As IAHIP accepts that affiliates are supervised by their accrediting organisation, workplace or otherwise, and accepts no
ASSOCIATE AND OTHER AFFILIATE CATEGORIES
1. Pursuant to Article 5(h) of the Company’s Memorandum & Articles of Association, the Governing Body has established with effect from 1st January 1999 the following four categories of association or affiliation with the Company.
2. The four categories shall be known as:a) Pre-Accredited Associatesb) Student Associatesc) Friendsd) Affiliate Organisations
5. Friends 5.1 Application for the category
Friend is intended for those persons who are interested in the field of psychotherapy and who are working in a related field, or for practising psychotherapists who are members of another association. In addition they must be recommended for this category by one accredited member of IAHIP.
5.2 Acceptance of a person as a Friend shall not be construed in any way as pre-empting any eventual decision of the Governing Body regarding their suitability for accreditation.
5.3 Friends may NOT represent
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obligation or interest in the supervision of same, nothing shall oblige IAHIP to respond to or deal with any complaint made against any such affiliate.
5.2 Acceptance of a person as an affiliate shall not be construed in any way as pre-empting the eventual decision of the Governing Body regarding their suitability for accreditation. Affiliates may NOT represent themselves as Accredited Members of IAHIP nor use the letters IAHIP as part of their advertising material or stationery.
5.3 Affiliates shall have the following rights:
• They may attend AGMs and EGMs without voting rights.
• They will be on a selected mailing list.
• They will receive the Inside Out Journal.
• They will receive the IAHIP Newsletter.
• They will be notified of selected events, seminars, workshops, lectures, etc. being organised by IAHIP.
• They will receive discount on fees for attendance at such events.
themselves as Accredited Members of IAHIP nor use the letters IAHIP as part of their advertising material or stationery.
5.4 Friends shall have the following rights:
• They will be on a selected mailing list.
• They will receive the Inside Out Journal.
• They will receive the IAHIP Newsletter.
• They will be notified of selected events, seminars, workshops, lectures, etc. being organised by IAHIP.
• They will receive discount on fees for attendance at such events.
Note *We will be asking members to consider the following at the AGM.
• They may attend AGMs and EGMs without voting rights
Rationale: The revision of Affiliate to Friend in Bye Law 4 Section 5 has been brought about in order to categorise this type of affiliation in a simpler and less ambiguous way. This would also leave others in no doubt that this person is not a practising therapist under IAHIP but that the category exists for persons who are interested parties or those working in a related field who wish to become a Friend of our Association and receive our news and information.
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MINUTES OF AGM 2015
MINUTES OF THE IAHIP AGM 2015 HELD AT THE DAVENPORT HOTEL,OFF MERRION SQUARE, DUBLIN 2
ON SATURDAY 7TH MARCH 2015 BETWEEN 11.00AM AND 5.00PM.
Present:
Brenda Banks Oliva Barry Teresa Beirne Mary Beirne Anne Marie Bermingham Margaret Brady Martina Breen Marie Blythe Duggan Kathy Bradshaw Eamonn Brady Jac Broder Margaret T M BrophyJoan Browne Peter Burke Carmel Byrne Margaret Byrnes Mary Canavan Deirdre CarneyPaula Carthy Lorraine Clarke Anne ColganEddie Collins Pat Comerford John ConnollyKay Conroy Mary Corby Nora Daly Fiona Devlin Helen Doherty Patrick DonnellanMaeve Dooley Susan Dowling Angela DriscollMai Duddy Kathleen Duffy Carol Duffy Breda Dunne Mary Jane Egan Deirdre Evans Helen Fagan Jim Fitzgibbon Mairead Flaherty Pearl Fleming Dermot Foley Emma GannonJane Gilmore Malcolm Green Brid Harris Penny Hayes Barry Herridge Therese Hicks Mervyn Hosford Brían G Howlett Kate HudisMarina Hunt Tara Hynes Anne Kavanagh Geraldine Kennedy Frances Kenny-Denneny Miriam Kent Mary Kilraine Hannon Nora Kirrane Marie Kirwan Patricia Klinkenbergh Nora Lanigan Thomas Larkin Eva Lee David Leech Breda Lilburn Brid Maguire Geradine Matthews Maire McAndrewNeil McCarton Colm McCarthy Bernadette McDonaghTerence McKeon Derek McNamara Muireann McNultyElizabeth Meagher Agnieszka Milewski-Lopez Dermod Moore Heather Moore Mary Moran Alison Morrow Anne Mullin Rachel Murphy Catherine Murtagh
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Gerry Myers Huub Nagtegaal Elizabeth Neville Patricia Newham Kay Noonan Anne O’Brien Imogen O’Connor Karen E O’Connor Finbarr O’DonoghueGerard O’Farrell Josephine O’Halloran Seamus O’Kane Hank O’Mahony Gerard O’Neill Ailbhe O’Reilly Ann Prendergast Eileen Prendiville Sylvia Rowe Ann M Ruth Eugene Ryan Constance Ryan Annie Sampson Ursula Sattar Mary SheillKaren Shorten Carolyn Sinnott Catherine SlatteryUrsula Somerville Gerard Staunton Hester Storm Padraig Timmons Marina Viggiano Shirley A Ward Catherine Whyte David WyseAmina Samee Bari Greta Carroll Fiona ClothierFidelma Curley Doreen Davitt Brian GillenElizabeth Hutton Marie Merton Suzanne O’ReillyPatricia Julia O’Sullivan Michael Ryan Joyce Scully
Storyboard 1.
5 Year Plan progress to date:
The Chair, Dermod Moore welcomed all to the meeting. He then spoke about the part of the five year plan which envisaged the recruitment of an IAHIP CEO. As members will already know, this had had to be re-considered in view of the ICP decision, to which we had been a party, to recruit an ICP CEO. He was delighted to be in a position to announce that ICP had found a new dynamic CEO, Jean Manahan; given that Leo Varadkar is still deciding which title is to be used, we now have a great advocate for psychotherapy in Jean He also reported that at the pre-AGM event the evening before there had been a great night of discussion regarding ICP with visiting ICP Directors which had re-enforced his confidence in all of the work which ICP has undertaken to find a new way of working with the Sections.
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1. Apologies
David Murphy Evelyn Burke Julia O’NeillAlison Joyner Angelina Veiga Mary AllenPatricia Chalmers Michelle Conway Mairead LindenAnnie Dibble Mary Cafferkey Eileen NoonanPaul Taheny Anne Marie Dixon Kathleen MeagherPaul O’Donoghue Jim O’Donoghue Ann DeeringTherese Hicks Patricia Gibbons Noel HodgeMary Keane Mary Crowley Tania KacperskiMaggie O’Shea Eilis Cullen Mary LynchMuriel Hogan Martina Vaughan Mary LombardMaisie Hayden John Hartley Mary CafferkeyAnnie Dibble Mary Lombard Tracy Hosford Phil Huston Carol Phelan Kay McGeeHelen Jones Frances O’Rahilly Marie BrennanAnn Bracken Mary de Courcy Christina HoganJohn Hartley Frank Dorr Eileen LynchMary Hilliard Helen Gilmartin Evelyn Burke Maggie O’Shea Michele O’Brien Ray Wallace Bernadette Nolan Laura Coleman Maura O’DowdJoannes Berkerey Catherine Fahey Josephine FitzgibbonMichael Joyce Tessa Normand Sarah Kay Mary Peyton Tricia McDonnell Anne Burke Marie Herlihy Maeve Douglas Lindsay MitchellTom Mooney Bernadette McCartan Mary Aherne CareyMarion Fenton Luci Gately Peter DevlinTherese Gaynor Liz McEvoy Pauline DolanJosephine Duffy Lorraine Grennan Carol Dine Susi Glienke Louise Farrelly Debbie HegartyFreda Hanley Eleanor Shortt Coleen Jones Laurence O’Reilly Helen O’Dwyer Johanne Kenny Helen Gilmartan Mary Mangan Ann O’NeillMuriel O’Toole Veronica Ryan Vicki Lloyd Mary Peyton Lindsay Mitchell Barbara FitzgeraldMary Paula Walsh
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2. Minutes of the AGM 2014 Proposed by Karen Shorten and Seconded by Jane Gilmore. Carried by a show of hands from the floor; none against.
3. Matters Arising There were no matters arising.
4. Chair’s Report
4.1 Conference 2016 It is with great pleasure that I announce that next year the AGM will be in Cork, and the Friday before that we will have a Conference. Kay Noonan is on board again who chaired the 2013 conference. We will have a social gathering on the Friday night and then the AGM on the Saturday.
4.2 Child & Adolescent A Child & Adolescent colloquium was held in December 2014 and we decided to ask for submissions from our members and we then had a conversation in Dun Laoghaire in our office and we also live-streamed it and had members watching us. We hope to do more live-streaming. ICP has come up with a position paper for therapists who work with children and adolescents for the sections to discuss and review and come back with suggestions on it. The main thrust of the document is that it will be up to the individual sections as to how we work to guidelines and requirements on the issue of people who work with children and adolescents. There are differing and polarising views on the issue of specialisation and that is to be welcomed but when the time comes we need as full a discussion as possible to thrash out how we work with children and adolescents. Our Northern Irish members are depending on us to work this out as the grandparenting register in UK has been closed.
4.3 Training Colloquium We held a meeting of trainers at the Avila Carmelite Centre in Dublin. Giving members information regarding statutory regulation and training is very difficult at the moment as there are no clear answers. It’s in the Department of Health’s workings at the moment. Students who are currently working hard cannot be guaranteed in getting state registered. But what we do know is that our standards are higher than those doing counselling courses. The Colloquium produced a number of recommendations that are included in the Chair’s Report.
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4.4 Psychological Therapies Forum PTF is continuing and has a website.
4.5 QQI QQI published award standards for counselling and psychotherapy.
4.6 ICP One member of the Vision Group who was in attendance last night could not believe we have got to this day, that things are now so constructive.
4.7 Northern IrelandIt is tantalisingly close that people moving from one jurisdiction to another can move with far less hassle and keep their accredited status. It is on the Agenda at UKCP so is out of our control at present but we are awaiting their attention to this. A huge thanks needs to be given to Eileen Prendiville on her work to date with this piece of work.
4.8 Client Notes I, along with Ann Prendergast and Hank O’Mahony, met with the DPP regarding whether we work with them on protocols of sacredness of client notes. The Government is going to introduce a way of having a pre-trial hearing, in sexual abuse cases, where the issue of client notes will be raised before the trial. This legislation is in train. This is an interesting development meaning that client notes are not just there with no acknowledgement of the confidential relationship of client and therapist. It is a waiting game, but we will argue for the sacrosanct nature of client notes.
4.9 WorkshopsVery successful and great feedback from the members and facilitators. A new schedule will arrive with you soon.
4.10 Consultative ForumsTwice a year we meet to discuss themes relevant to the profession and to the Organisation. E.g. post-regulation we will not be accrediting, or dealing with complaints, so what will be doing? where do we go? Please consider and discuss, we need to get creative.
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4.11 FAQs Working Group looking at resource for the website regarding members’ queries that at the moment go to Ethics.
4.12 Administration StaffHuge thanks to Jane and Penny for their support and work during the last year while I have been Chair.
4.13 Entreaty to Join with us on Committees If you have time and you will need time, I entreat you to consider joining in the work of the Association.
The Chair’s Report was proposed by Paula Carthy and Seconded by Hank O’Mahony. All in favour. Carried
StoryBoard 2.
Premises
The Administrators, Jane and Penny, spoke of the professional and comfortable working environment the new premises afforded the Association, thus meeting the volunteers’ needs by affording warm, well equipped facilities and a central place of operations to ground the activities of the Association. The premises can be quite busy at times with more than one meeting/event being able to be held simultaneously. It is important that committees bear this is mind when planning meetings so that the office diary for meetings can be maintained correctly.
5. Secretary’s Report Proposed by Eileen Prendiville and seconded by Sylvia Rowe. All in Favour. Carried.
Kay Conroy brought a query regarding the title of the report being that of ‘membership secretary’ as a point of order, as this is a legal meeting.
Brían Howlett explained that in the Agenda the title is correctly given as Secretary which is our title in the Memorandum and Articles. Kay thanked Brían for his clarification.
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Storyboard 3. Conference – Kay Noonan reported that a committed team of ten people is working on our next Conference. Our Research Booklet from our 2013 Conference is available at the back of the room for ten euros. She added that it has been very enjoyable to be part of the new committee and in time we will advise you all of the different roles people will be taking on.
6. Treasurer’s Report The Treasurer’s Report was presented along with the Audited Accounts by Breda Dunne.It was questioned if IAHIP had considered becoming a Charity? IACP has and the benefits are enormous.
Gerry O’Farrell (ex-Treasurer) explained that we had looked at that and it had worked out as not being a big advantage for us to have charitable status, on advices from the legal advisor and accountant.
The Treasurer’s Report was proposed by Tara Hynes and seconded by Alison Morrow.
All in Favour. Carried.
Breda Dunne proposed that Olive Hennigan continue as Auditor and this was seconded by Catherine Slattery.
All in Favour and Carried.
Storyboard 4. Regional Groups.
Mid-West Malcolm Green spoke re the Limerick group – only 20 people attending and there may be 65 members he had never heard from, so disappointed in low attendance. Frank Dorr came in 2009 to encourage us to start meeting. I always wanted to be on a steering group, but now the members send e-mails for the Agenda Items. The focus is changing as initially there was a lot of discussion re relationship with ICP and how IAHIP is run. The focus now more about our own education. This year a Garda came in and spoke with how a sexual abuse report is made. A lady came from Adapt House to talk about her work and statistics. On 24th March a local member is giving a talk on EMDR. This is a successful group and we are not sure what would happen if all the regional members came. We wish to thank Dermod as when issues come up we get a response and feel that we are being listened to and action is being taken. This does help us to feel connected with Dublin.
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We have had a workshop we organised that broke even and we are trying to do that again. We respect the fact that IAHIP does not underwrite these meetings but we do need some support with workshops if that could be considered.
We have built a database of what’s happening connected with Psychotherapy in the local area.
Continuity is maintained by me sending out the e-mail and booking the room and I am happy to continue.
MidlandsMairead Flaherty spoke of having their first meeting with Laura Coleman last year to get the group going. Mairead said that she had brought daffodils and snowdrops that are just ready to grow, like our Midlands groups, roots established, and tiny blossomings. We had one meeting in May 2014 and one in November 2014. A very good meeting. Colm McCarthy came along and gave a great workshop on attachment and care givers. In March Mary Stefannazi is coming along to speak on Ethics. It is still very small but is beginning to grow.
South East Robert Byrne, as the South East is famous for strawberry festivals, read a poem about a strawberry. He informed the meeting that the South East group had started up in 2013 and although to date it gets a fairly small turnout, anyone else who wants to come would be really welcome.
South Dublin Marie Merton, along with Hester Storm, spoke of having found themselves in this position of speaking about their regional meetings. Support is really really important as the work can be isolating. We meet in the Bray Counselling Centre. We have brought a lighthouse, creativity theme, beacon of light, to stop the ships from perishing on the rocks. Marie then spoke of when she first attended the meetings she did not know where her anchor was and there was invaluable support from those present. The regional group has had a haggis evening and a mindfulness evening. It would be lovely if more people would turn out. Marie spoke of her lighthouse having broken in her bag, but felt this to be quite symbolic: ‘the wounded healer’.
North Dublin and Central Brian Gillen and Thomas Larkin are the regional contact persons and organise the meetings. There are three areas, one has to do with the group, the second to do with research topics, and then a piece that came up regarding support for pre-accredited associates in that transitional space.
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Bad news is that the last meeting nobody showed up. It moved from the Northside to City Centre into Mount Street so I am not sure if it was geographical as it had been doing quite well but suddenly change at the helm and things left in a bit of a vacuum. Question around how the Dublin group is organised – perhaps a lack of awareness: is it North Side or is it City Centre? Those in South City might head off to Bray, but we need to clarify where all the boundaries are. Support and co-learning etc are all great at the meetings, but there might be a deficit that there could be a better linking into the bigger body. Do things go off into the ether? We are going to fix the lighthouse, turn off the phones, and grow the bulbs. We will be starting back up in April. Helen Jones came to visit us and gave a great talk on Research. We should harness a lot of work that has been done in the training colleges and try and own that more - bring that into the knowledge base of the IAHIP members. We could input into PR campaigns and apply research done in IAHIP or trainings into real life, such as Pat Kenny show etc., piggybacking on other research already in existence. What happens to student members who might want to be more involved and are enthusiastic and willing to help out. There is a gap there. Perhaps the definition could be pre-accredited member rather than pre-accredited associate. They show up to meetings but we don’t hear their voice. People are falling through the gaps. IAHIP has a duty to follow up on ensuring these people out of training join us and are welcomed.
South Connaught Mary Kilraine Hannan and Maire McAndrew are the Regional Contact Persons.
Maire McAndrew – We are working with the group for a few months. We see our job as watching the plant and see what it needs and what nourishment it needs. Listening to members is a formula that seems to work. There are three meetings per year. We had a very good Christmas event. There are usually around fifteen people. There is a mix of people coming and we have had subjects such as setting up of a website, couples counselling workshop and others. There is an open floor for whatever people want to bring in. The plant represents nature and trying to be in the present moment and that is what I try to bring to client work too.
Mary Kilraine-Hannon – The symbol for Galway is a raven and a sword, looking at the shadow side but we picked the Claddagh ring for friendship, unity and loyalty. I have been accredited in the last few months. I was afraid to say anything when I was pre-accredited, but it was good when there were people around me when en-route to accreditation: nice to have help from people who had gone through the process. We had a social gathering, it was just a lunch, informal, but at these events you can make connections and friendships. We have people coming to talk on domestic violence and mindfulness in the meetings ahead.
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7. Special Resolution
IT IS RESOLVED:
That Article 32 of the Articles of Association be amended so that the present maximum number of Governing Body members permitted under this Article be amended from sixteen to twelve.
Article 32 shall now read:
GOVERNING BODY32. The Governing Body of the Association shall consist of members of the Association
(apart from possible co-opted non-members without voting rights, as detailed in Article 48). The maximum and minimum number of Governing Body members shall be determined by the Company in General Meeting, but unless and until so fixed there shall be a maximum of twelve and a minimum of nine. The membership of the Governing Body shall include a Chairperson, Vice-Chairperson, Secretary, Treasurer (or Joint Treasurers), and Regional Officer, plus such additional officers as the members of the Association shall decide upon.
And that if this be approved by the meeting:
That Article 38 of the Articles of Association be amended so that the present quorum of six for the transaction of Governing Body business be amended to five.
Article 38 will now read: “The quorum necessary for the transaction of the business of the Governing Body may be fixed by the Governing Body and unless so fixed shall be five.”The Special Resolution was Proposed by the Governing Body.
Imogen O’Connor asked why the numbers are being reduced.
Dermod Moore informed the members that the Vision for Change group said that a small group was far more productive and efficient regarding making decisions. The Governing Body felt it to be more efficient if twelve were on the Board rather than the current number of sixteen.
Imogen O’Connor asked why the quorum is to be five.
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Dermod Moore clarified that this was simply to bring the quorum into line with the reduction of the Governing Body as a percentage for the quorum.
Ann Prendergast asked “can you describe the structure of the Governing Body regarding Officer and Normal Directors?
Dermod Moore replied – Chair, Vice-Chair, Treasurer, Secretary and Regional Development Officer.
Ann Prendergast wondered about there being five officers and that could be all those present if the quorum is 5.
Brían Howlett said that the Officers are Officeholders and somehow it can be misinterpreted as those being an ‘Inner Board’ and when we are considering this they should not be considered as having special or greater powers than the other Directors.
Dermod Moore said that any Officer decisions are fully reported and accountable to the Governing Body.
Anne Colgan said that sometimes we run out of time and sometimes more discussion is needed and the Governing Body can ask the officeholders to continue the work and bring it back to the next meeting.
Ann Prendergast –“ If there is a decision made between Governing Body meetings by the office holders are the decisions minuted and considered as minutes of the GB?”
Dermod Moore said that all decisions made in between meetings by office holders are reported to the next meeting and held there within the minutes.
Proposed Amendment to the Special ResolutionFiona Devlin proposed that the Special Resolution quorum remain at 6 and not change to 5.
Anne Colgan – A quorum is sometimes difficult to get when people have to travel.
Fiona’s proposed Amendment was then put to the meeting and was defeated, 53 members being in favour of it and 71 members against.
The Special Resolution being proposed by the Governing Body and Seconded by Kathy
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Bradshaw was then put to the meeting. The Special Resolution was carried by a large majority with only 5 votes against.
8. Elections
8.1 Governing Body (i) Honorary Secretary – Debbie Hegarty Proposed by Dermod Moore and Seconded by Anne Colgan Deemed Elected (ii) Regional Development Officer – Karen Shorten Proposed by Ursula Somerville and Seconded by Carmel Byrne Deemed Elected
2 further nominations received in the office:(iii) Caroline Phelan Proposed by Dermod Moore and Seconded by Anne Colgan(iv) Gerry Myers Proposed by Laura Coleman and Seconded by Breda Dunne
One space remained on the Governing Body to be nominated from the floor.(v) Martina Breen Proposed by John Connolly and Seconded by Agnieszka Lopez
As there were no further nominations, the above three nominees were deemed to be elected.
GB Members Rolling Over (vi) Dermod Moore, Chair(vii) Anne Colgan, Vice-Chair(viii) Breda Dunne, Treasurer (ix) Carmel Byrne (x) Alison Morrow (xi) Eileen Prendiville (xii) Catherine Slattery
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Storyboard 5.
HIPC and IAHIP relationship Brían Howlett, Alison Morrow and Eileen Prendiville went over to HIPC to revisit a reciprocity agreement between UKCP and ICP as this currently is not robust enough and needs to how to expand some of the categories of membership, not just Northern Irish members, but anyone cross-border and anyone who moves jurisdiction. The process of setting down who represent UKCP and people from the island of Ireland. Some within UKCP still question why someone in Northern Ireland would want to join IAHIP. Their own Chair, Heward Wilkinson, had to clear up this misunderstanding and then terrific cooperation and an understanding of the situation grew. UKCP has been changing its own structures and so a lot of loop-holes remain to be gone through. Heward Wilkinson was wonderful in this and Eileen Prendiville was an endless source of understanding and clarity.
ICP Representative – IAHIP – Alison Morrow A vote by members will be formally introduced by the next ICP AGM when the structures are in place at ICP. Our own sensible rule currently in place is that ICP reps must be on the IAHIP Governing Body. We seek the floor to support one of our existing ICP Representatives, already within ICP, to be voted onto ICP here today. From next year it will be an open vote. Alison Morrow was proposed by Eileen Prendiville and seconded by Fiona Devlin. All in Favour – Carried.
Eileen Prendiville – PTF (The Psychological Therapies Forum) PTF was launched back in 2005 with a stated aim in moving towards statutory regulation to get a united front. Back in 2007/2008 a paper was signed off that recommended title of psychological therapist with two subtitles, setting counselling at level 8 and psychotherapy at level 9. This is the official forum’s position. Psychotherapy still needs independent support from ourselves and all the sections in ICP. A cohesive approach is needed within all in ICP at this stage and for the CEO to be actively speaking about the title. It is really up to all our members to claim the title psychotherapist and use it as much as possible as it is a different profession to counselling. The meeting then moved to the elections for the IAHIP Ethics and Accreditation Committees.
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8.2 Ethics CommitteeThe Ethics Chair spoke about the type of business undertaken by the Committee by way of introduction to anyone who might be interested in the posts and declared that there were spaces for 2 further members to be nominated here today from the floor.(i) Patricia Klinkenbergh Proposed by Mary Beirne and Seconded by Yeamonn Brady (ii) Rachel Murphy Proposed by Fidelma Curly and Seconded by Jim Fitzgibbon
As there were no further nominations, Patricia and Rachel were deemed to be elected.
Ethics Committee Members Rolling Over (iii) Caroline Smith(iv) Mary Egan(v) Ann Prendergast(vi) Carol Duffy (vii) GB Rep and (viii) one further GB nomination to follow to complete committee.
8.3 Accreditation Committee Five Names willing to go forward for the five places needing to be filled. (i) Mary McEvoy Proposed by Helen Doherty and Seconded by Ann Ruth(ii) Tracy Hosford Proposed by Eileen Prendiville and Seconded by Susan Dowling(iii) Ann O’Neill Proposed by Mary McEvoy and Seconded by Helen Doherty(iv) Deirdre Murray Proposed by Fiona Devlin and Seconded by Anne Colgan(v) Ann Ruth Proposed by Tara Hynes and Seconded by Susan Dowling
As there were no further nominations, these five nominees were deemed to be elected.
Rolling Over(vi) Ed Boyne(vii) John Hartley (viii) Susan Dowling
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(ix) Helen Doherty (x) Plus GB Rep.
Storyboard 6
Meeting members’ needsSince in the five year plan the Governing Body said that they would support students more, some visits were made to the training organisations. This process is held up at the moment due to uncertainty as to how CORU will treat current or pending members for State regulation purposes. For the present, we support students and training organisations as best we can through the office and the committees responding to queries reasonably quickly.
Storyboard 7
Training Standards Colloquium Alison Morrow asked David Wyse how he had found the format of the colloquium.
David Wyse - I liked the interest sharing, the coming together as group of professionals, QQI pressing all of our buttons, and I am interested in knowing more. It was very collaborative, no one less or feeling lesser than the other in it. What did you get out of it Alison?
Alison Morrow – I gained a lot of clarity about QQI, CORU, protecting the title of psychotherapy, I am keen to support the grandparenting process so there is due recognition given to psychotherapists to meet the Schedule 3 requirements. I asked for lead in time for courses to bring their trainings up to scratch to facilitate regulation of their future students.
9. New and Amended Bye Laws Since AGM Amendments to Bye Laws 4 & 5 and new Bye Law 15 were laid before the members.
10. Newly Accredited Members The ceremony for newly accredited members was conducted.
11. Committee Reports 11.1 ICP ICP had been covered throughout the day and the Reps had nothing further to report.
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11.2 Ethics CommitteeLorraine Clarke’s name needs amending on the listing of the Ethics Report in the AGM Brochure.
Ann Prendergast, Ethics Chair, spoke to how the committee had now come together and how the work on the complaints procedure is progressing. Even people who cannot commit to a monthly meeting are to be welcomed as there is other work that needs people and working groups and please let us know if you are interested in that. Sometimes people feel they may not have a lot to contribute, which included myself, but I would encourage people to get involved and have input. There is a real sense of collaboration within the Association for moving forward.
11.3 Accreditation Committee The Committee had nothing further to report beyond the information given in the AGM Booklet but commented on it being lovely to be present and being able to put faces to names.
11.4 Supervisor and Supervision Accreditation Committee No report given.
11.5 Re-Accreditation Committee No Report given.
11.6 Psychotherapy Training Course Recognition Committee.Pat Comerford asked if the IAHIP recognised training courses are regularly evaluated by IAHIP.
Gerard O’Farrell responded that the recognition is for a period of 7 years and then the recognised trainings must re-apply for recognition.
Pat Comerford – does IAHIP ask students for their evaluation of the course?
Gerard O’Farrell – The courses are audited by way of the procedure.
Brían Howlett – Our course, DCTC, was evaluated and recognised and on-site visits took place and a large amount of time was spent interviewing students and we hope that this practice continues.
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Pat Comerford – as a therapist and supervisor I have met many students and qualified therapists expressing anxiety about the quality of their training, but they are too fearful to do act upon it. If it was an isolated incident then OK but over the last 10 to 12 years at least a dozen people have been really fearful of the quality of their training and trainers.
Dermod Moore – We cannot respond on rumour and soft information. It is nebulous and bordering on a risk of defamation and slander if we start doing that – but hope we can really support someone who wishes to make a complaint – this is a really difficult one.
11.7 Training Standards Advisory Committee Eileen Prendiville - The committee meets when issues are brought to our attention. A more active time was when we were looking to contribute to the QQI draft standards and then it will be more active again when the QQI and Course Recognition work becomes more to the forefront. TSAC had also been working on preparing the amendments to Bye Law 6 and the Psychotherapy Course Recognition Manual.
11.8 Complaints Committee Breda Lilburn addressed the meeting stating that a report from the complaints committee does not usually feature in the AGM, due to the confidential nature of the process, but they wished to report today on what the Committee and its members do on behalf of the Association.
Breda stated that she was aware that the general mood of this meeting had until now been light-hearted. She then said: I am slightly concerned that I must introduce a necessary and more serious note into the proceedings. I find myself in the somewhat unusual position of breaking new ground here this afternoon, insofar as that a report from the Complaints Committee has not, until today, usually been a feature of our annual general meeting. Owing to the very highly confidential nature of the work that the Committee does, it is not possible to give you a detailed report of the work undertaken in the past year, but I hope that I can give you some insights regarding what we on the Complaints Committee undertake on behalf of the organisation, its membership and the people - our clients - that we ultimately serve.
First off, we are not the secret police of IAHIP, we do not operate like the Gestapo, the Spanish Inquisition or the KGB – not even like the CIA. We are ordinary
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people - therapists like yourselves - but tasked with carrying out what is perhaps one of the most difficult roles within this organisation and it is necessary that this work be undertaken. No one relishes the thought of having a client complain to them or about them, and to be on the receiving end of one that is serious enough for someone to put pen to paper and write formally to IAHIP can be an altogether traumatic experience. We all like to think of ourselves as being beyond reproach in our work, but we are all human, and if we did not make a mistake from time to time then we would not be human. Unfortunately, we are living in a society that is becoming ever more litigious with subsequent consequences.
Today, any business organisation needs to have in place a robust system that can deal with situations where there may be a dispute or disagreement with a customer or client that will deal with the matter in an open, honest and transparent way. The old adage: “the customer is always right” does not hold water and simply because a complaint is lodged against a member does not necessarily mean that they are guilty of some misdemeanour or misconduct.
The complaints process within IAHIP is robust. It is also open and transparent and it is a condition of joining that each person signs up to, accepts and agrees to abide by the protocols governing the Code of Practice, the bye-laws and the complaints procedures. The latter are easily accessible on IAHIP’S website and if you haven’t read them at all, or haven’t read them for some time, may I suggest that you do so.
The complaints procedures are set out in such a way as to try to achieve a resolution to any dispute but the very nature of these matters is that it may take some time to arrive at that situation. This is not done to prolong the suffering of the individuals concerned but rather to try and ascertain all the relevant facts, and to reach a fair and balanced determination. The members of the Complaints Committee are not legal experts nor is our role in this situation to counsel individuals regarding their difficulty. The Committee is, however, made up of therapists with at least five years of experience, usually considerably more. They are very aware of the difficulties facing both parties in any such situation and approach their work in as humanistic a way as is possible.
As I have already said, no one likes to have a complaint levelled against them, and a letter advising that such a complaint has been received is a very unwelcome piece
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of literature. There is, regrettably, no easy or pleasant way to break such bad news to anyone, and the committee is bound to deal in facts, not emotions, no matter how much sympathy we may feel for the recipient. We endeavour, in all our personal dealings with individuals on both sides, to be as sensitive as we possibly can to their situation, and to resolve the matter as quickly as possible. One sure way of speeding up the process is to engage with or co-operate with the Committee. At all times, it is the duty of the Committee to disclose only the minimum amount of information, where appropriate, and a high degree of confidentiality is maintained.
Whilst it may well be that the complaint process has been started due to a misunderstanding between parties, there are times when one or other is in error. Members can be assured that they will receive a fair and balanced hearing once they engage with the process. With regard to statistics, the number of complaints received in any one year is extremely small by comparison with the number of therapist/client hours that are undertaken in any given period. The number of complaints dealt with by the Complaints Committee last year was six. Of these, two were resolved at preliminary or informal stage and two are ongoing at informal stage. One was referred to a Formal Board, and one was suspended temporarily.
The IAHIP complaints process as it stands today is by no means perfect and there will always be those who seek to exploit it. Currently, the Complaints Committee, members of the Ethics Committee and other experienced members are working to strengthen the Complaints Procedure ahead of proposed government legislation that will regulate the professions of counselling and psychotherapy. We are also beginning to work on procedures for the resolution of what might be termed internal disputes or difficulties that a member might encounter, there being only one procedure at present for the handling of a complaint. The work continues, Mr. Chairman, and I trust that we can count on the future support of the Governing Body and the Ethics Committee as we attempt to uphold the best interests and the ethos of IAHIP, its membership and our clients.
We are not the secret policy, gestapo or CIA, ordinary people who have to carry out one of the most difficult roles in the organisation. No one likes to have a complaint
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about them and when someone puts pen to paper can be a traumatic event. We all make mistakes and are human. An ever more litigious society, we need robust procedures to deal with disagreement in a robust and transparent way. It does not hold water that just because a complaint is received that that member is guilty of something. The procedure is open and transparent and each member declares that they abide by the codes of ethics and the complaints procedure. These are on the website and should be read by every member. The length of time any case may take, is devoted to ascertaining all relevant facts in order to reach a balanced decision, not to extend the suffering. The committee are not legal experts, nor should they be; they approach their work in as humanistic way as possible and are all long-standing members. There is no easy way to break the news of a complaint to anyone. We have to deal with facts. We try to be as sensitive as we can be and resolve things as fast as possible. One way of speeding up the matter is to engage with the committee. When members have a complaint lodged against them they will receive a fair and balanced proceeding once they engage with the process. The number of complaints received are is a very small percentage relevant to the number of members. The complaints committee and members of the ethics committee and other experienced members are working on the complaints procedure ahead of regulation. We trust we can look to the support of the GB into the future as we continue with our work on behalf of the Association.
11.9 Inside Out Editorial BoardThe Editorial Board brought the meeting’s attention to the fact that Ursula Somerville and Shirley Ward had stepped down having given many years of long service to the Editorial Board. The Editorial Board is due to meet one member who is interested in joining them and there is still another opening and please contact anyone on the Editorial Board to voice your interest.
11.10 Conference The conference committee stated they had one further item to add to their input from earlier in the morning and that was to request trainers to ask their students to submit papers for the forthcoming conference. The Title of the conference is “Keeping Psychotherapy Relevant in These Changing Times”.
11.11 ECP (European Certificate in Psychotherapy)As accredited members we are entitled to apply for the ECP. This is a valuable certificate to hold, particularly in the light of statutory regulation. Anne Colgan, ICP Rep., stated that ICP will be highlighting the European standards in our
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submission to the Minister. The ECP forms are available from the office for accredited members.
Kay Conroy reported on how her own training is accredited by EAP and the graduates there can be accredited by EAP provided they have been accredited by IAHIP.
Coffee Break
Dermod Moore raised the fact that there had been a query on the matter of the Ethics Rep to Complaints regarding the five-year rule and availability for complaints and this had not been covered in the Ethics Committee elections. If there is someone out there who meets those requirements would they be able to come forward and speak to Ann Prendergast or contact the office.
Mary Sheill said that since there is no stipulation that ethics committee members have to be five years accredited, the elections today are valid, and someone else on ethics will have to go for complaints representative who is five years. There was a discussion around the necessity of the five years of the Complaints Representative as five years is not stipulated in the Ethics Bye Law whereas it is stipulated in the complaints procedure.
Ann Prendergast shall speak with Brían Howlett, Documents Advisor, ahead of their next meeting.
12. AOB 12.1 PTFKay Conroy asked for clarification on the fact that there are those who are not active in the Forum (PTF). Eileen clarified that IACP are no longer part of the Psychological Therapies Forum. PTF was made up of some 20 associations. The PTF have been involved in putting a response forward re the QQI standards. Eventually nineteen members of PTF signed off a PTF majority paper and IACP submitted a separate paper of their own. All submissions are on the QQI website and there are also links on the PTF website. Also very useful links to QQI.
Kay Conroy thanked Eileen for her clarification and her strong representation on our behalf on PTF.
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12.2 Linked-in members group Dermod Moore spoke on this and was clear that he was speaking as an ordinary member regarding this. The Linked-in group was a grass roots vehicle started by some ordinary members and some person thought of including other groups/modalities and there is a backlog of non-iahip members waiting to join the group. It changed its name to Irish Psychotherapists but has now ground to a halt.
He stressed that it felt inappropriate as Chair to make this decision, and wondered if the group wishes it to revert to IAHIP only. The discussion group has dried up and needs attention. Would anyone on the floor have a feeling on how this can go forward?
Eileen Prendiville wondered if we should start with a new IAHIP group and move over the group to ICP? Dermod said that there are only IAHIP members as the gatekeeper has been so boundaried. The group has been the IAHIP network and the others waiting just get declined.
Anne Colgan asked what was needed today from the floor?
David Wyse - I think Eileen’s idea is a good one and if there are therapists that are not IAHIP, ICP would be a good place for that and bring our own back into IAHIP.
Gerard O’Farrell - Re-name the group, keep it IAHIP, and let ICP do a group if they so wish.Dermod Moore - Agreed, that as an ordinary member he will bring this back to Frances Collins as the way forward.
12.3 Statutory Regulation and IAHIP Trainings.Brían Howlett - Looking to the future when statutory regulation comes in, one of the things the Association will be asked, given our great training standards, is do you formally recognise or accredit all your training courses? As things stand, to have your course accredited by IAHIP is not mandatory. As a result, the practice has developed whereby graduates from courses with whom we are reasonably familiar and whose brochures and literature we have seen become accredited as IAHIP members. But, this not quite the same thing as recognising the course. Under this unsatisfactory informal system, the students’ experience of the training, for example, does not become known to us. As a way of looking forward can we
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move to some sort of mandatory requirement for training courses to seek IAHIP formal recognition? Would love it not to be too expensive.
Kay Conroy - In the past a lot of money has been spent by individuals and then they do not have certain hours etc, and if the course is recognised then it is easy to stand over the accreditation of the student. I wonder why some of the courses out there are not doing that for their students? I would call upon the Executive to look at this.
David Wyse - I am delighted it has been raised today. It is a bit of an elephant in the room and in terms of QQI and Statutory Regulation it is a very big elephant. I would love it to be ‘think-tanked’ along the lines Brían requested. Just consider what expense was undertaken by all the graduates who were accredited today. A queue of people for cut-price or low cost psychotherapy. You cannot train as a doctor or nurse from any training that has put a plaque outside the door and we need to deal with that.
Gerry Myers - We have set up a system that post-training there is a year or two-year period where the graduated therapists must work without being fully accredited. We need to have a debate where we take the economics into account of graduated therapists who must give in addition to 3 years of a degree, 4 years of a training and then another 2 years with no return financially. We must have a robust discussion on this. We are also saying that people who are coming for accreditation must come from recognised courses. We constantly make a claim that our training is at post-graduate level, so an additional issue that needs raising is that maybe some people need to do a (proper) training properly recognised and a training that is academically recognised.
Eileen Prendiville – I have been on the GB for 7 years. A massive learning. I came on with a list of things I wanted to get done. However, as a GB we get tied up within the agenda issues. We have energy and expertise to do the things that are needed but we do not have the time to even get to AOB. Dermod Moore wanted to clear all items on the outstanding Governing Body Agenda so that the creative work can begin. This is really important and a great aim. We need to find the time to work on members’ issues. We seem to look at the next letter, what is coming next, things jumping the queue in this way rather than having time to deal with long standing issues on the agenda. There will be strong feelings about the pre-accredited phase. Why don’t we find a way to move to having ‘qualified members’
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rather than pre-accredited associates? We need to tackle the ‘free-labour’ problem because it is appalling that this happens. We need to find a way of getting past the matters arising and correspondence. We need to give energy to issues that affect members rather than the issues that affect the volunteers within the Association, even though they are of course important too.
Pat Comerford – When members are accredited as a member is IAHIP accrediting psychotherapists or counsellors?
IAHIP is Accrediting Psychotherapists.
And, if we are seeing ourselves as psychotherapists are we meeting the requirements of a psychotherapist rather than a counsellor?
Kay Conroy – Training Standards Advisory Committee (TSAC) is in a lull – over the years we sit back and accept all that comes down the line from EAP and the discussion we are having is how long it takes to be a psychotherapist, what are qualified therapists gaining from a year waiting to be members. I don’t think ICP give that any sort of energy. We are now paying the ICP CEO and should be calling on the TSAC as to what concerns the members have on this as the Governing Body is too busy. IAHIP is a large shareholder in ICP and need ICP to spend some energy on this issue.
Anne Colgan agreed to take this matter back to ICP.
Robert Byrne - I trained and qualified but am not yet accredited and find it really difficult to work. It is very frustrating. I am working in a resource centre for free. Dermod Moore – It appears that we already have a lot of material for a colloquium on this in the coming months regarding transformation from qualification stage to accredited psychotherapist. We are in a sense, by the way things are structured, creating situations where people have to work for nothing.
Eileen Prendiville - We are the only section in ICP that insists on people doing this pre-accreditation stage.
Finbarr O’Donoghue –Speaking from my own training experience, less than 50% who qualified joined IAHIP, and if they qualify as psychotherapists why are they not joining IAHIP – needs looking at. Regarding students there is little recognition
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of IAHIP for students: if you ask them who are IAHIP, there is nothing available on IAHIP, we must work on that to grow the membership.
Marie Merton – I am a pre-accredited associate, and it was a struggle coming out of college and working for free, working as a volunteer, you must pay for a supervisor having not been paid. If you take the route of working for nothing you must still cover outgoings.
Gerry Myers – Tara Hynes of the Governing Body has developed a slideshow to bring around to certain trainings to promote IAHIP.
Brian Gillen –At a recent meeting of the North/Central Dublin regional it emerged that about 60% of people don’t go for IAHIP pre-accreditation after their courses in the first two years. Some credible research needs to be done regarding people who want to work in this arena and encourage people on in this. There are models out there to square the circle who can get access to work but not be the finished product. I moved from a CEO of a company into private practice and this was a scary thing, but what I am saying is in the medical profession, the day you qualify, you can work in a hospital, you can have the access to keep things going, but you still need the final piece. We have to find a way to meet that here too. IAHIP’s focus has been on the organisation and ICP and members who are accredited, but we need to listen to the voice that is missing. Allow people to work and get experience but get properly paid for it.
Carol Duffy – An advert was seen recently for counsellors who are qualified, in the pre-accredited phase, who will work for free.
Finbarr O’Donoghue - Our discussions have been about the difference between counselling and psychotherapy and where we need to be clear about our title of Psychotherapist.
Anne Colgan - In ICP there is a media group and the new CEO has a lot of experience of working with the media and high on the list is visibility for psychotherapy.
Frances Kenny Denneny – IACP circulates unpaid positions and it was there on the IAHIP facebook in the last week.
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Dermod Moore said the unpaid is the classified adverts, but for paid positions they go out directly from the Governing Body directly to members.
Gerardine Matthews – We need as individuals not to go for unpaid work. Then eventually it will be realised that work must be paid for.
Anne O’Brien - Is there any sort of policy to get proper places with agencies? Do we need to examine a better relationship between agencies and trainings.
It was suggested that Accreditation could not accredit people who present unpaid for hours?
It was suggested that all the associates and accredited members and other relevant bodies get together on this and come up with firm conclusions that come from a planned colloquium. However, by getting rid of the unpaid piece it was pointed out that this could affect those en-route to accreditation, it is not black and white, some people do not have a client pool and they could be negatively impacted by removing this.
Therese Hicks - In the States, you have to train at masters level, there are no training programmes that are not run by academic institutions, and they also have placements. The burden should be on the trainers to set up the placements system to get society used to that. You need to step up to the plate regarding level of training and the placements system.
The Chair spoke to the leaving of the Regional Development Officer, Laura Coleman, and thanked her for her tremendous contribution.
The Chair thanked Ursula Somerville, the outgoing Secretary, for her immense contribution to the Association and the learning he had personally received from her during his time on the Governing Body and presented Ursula with flowers.The meeting ended at 5.00pm.
SignedChairperson
Date:
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APPENDIX 1.
Audited Accounts:
DIRECTORS’ REPORT AND FINANCIAL STATEMENTSFOR THE YEAR ENDED 31 DECEMBER 2015
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CONTENTS
Page
Directors and Other Information 73
Directors’ Report 74 - 75
Statement of Directors’ Responsibilities 76 - 77
Independent Auditor’s Report 78 - 79
Income and Expenditure Account 80
Balance Sheet 81
Cash Flow Statement 82
Notes to the Financial Statements 83 - 90
Supplementary Information on Income and Expenditure Account 91
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DIRECTORS AND OTHER INFORMATION
Directors Eileen Prendiville Anne Colgan Dermod Moore Caroline Phelan (Resigned 22 November 2015) Gerry Myers Karen Shorten Alison Morrow (Resigned 22 November 2015) Catherine Slattery Breda Dunne Carmel Byrne Debbie Hegarty (Appointed 7 March 2015) Martina Breen (Appointed 7 March 2015) Ursula Somerville (Resigned 7 March 2015) Hank O’Mahony (Resigned 7 March 2015) Laura Coleman (Resigned 7 March 2015) Tara Hynes (Resigned 7 March 2015) Carol Duffy (Appointed 17 January 2016)
Company Secretary Debbie Hegarty (Appointed 7 March 2015) Ursula Somerville (Resigned 7 March 2015)
Company Number 215493
Registered Office 40 Northumberland Avenueand Business Dun LaoghaireAddress Dublin, Ireland
Auditors OKC Business Services Limited Chartered Accountants and Registered Auditors Holly Mews, 29A Dartry Road, Dublin 6, Ireland
Bankers Bank of Ireland Dun Laoghaire, Dublin, Ireland
Solicitors Donal Reilly & Collins 20 Manor Street, Dublin 7, Ireland
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DIRECTORS’ REPORTfor the year ended 31 December 2015
The directors present their report and the audited financial statements for the year ended 31 December 2015.
Principal Activity and Review of the BusinessThe principal activity of the company is acting as a Professional Body in Ireland for Humanistic and Integrative Psychotherapy and establishing and maintaining a high standard of psychotherapy, training and practice.
The Company is limited by guarantee not having a share capital.
There has been no significant change in these activities during the year ended 31 December 2015. The Body sets and maintains the standards of relevant psychotherapy training and practice in Ireland and represent humanistic and integrative psychotherapy at a national and international level and maintains a register of all accredited practitioners and supervisors and promotes the provision of training and education in humanistic and integrative psychotherapy.
Income increased from €288,461 for the year ended 31 December 2014 to €338,858 for the year ended 31 December 2015. The directors report a surplus before taxation of €14,255 for 2015. This compares with a deficit before taxation of €19,327 for the year ended 31 December 2014.
Principal Risks and UncertaintiesThe company’s income is exposed to fluctuations in the general economic conditions in Ireland. The company operates solely in the Republic of Ireland. Therefore, it is not subject to significant currency risks. The company does not rely on significant borrowings and has a minimal exposure to interest rate risk. The company is in a strong liquid position and does not foresee any cash flow risk in the near future. The company’s policy is to ensure that sufficient resources are available from cash balances, cash flows and near cash liquid investments to ensure all obligations can be met when they fall due.
The directors are aware of the major risks to which the company is exposed, in particular those related to the operations and finances of the company and are satisfied that systems are in place to mitigate exposure to major risks.
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DirectorsThe directors who served throughout the year, except as noted, were as follows:
There were no changes in shareholdings between 31 December 2015 and the date of signing the financial statements.
Future DevelopmentsThe company plans to continue its present activities and current trading levels.
Post Balance Sheet EventsThere have been no significant events affecting the company since the year-end.
AuditorsOlive Hennigan & Co., Chartered Accountants & Registered Auditors resigned as auditors during the year and the directors appointed OKC Business Services Limited to fill the vacancy.
Accounting RecordsTo ensure that adequate accounting records are kept in accordance with Sections 281 to 285 of the Companies Act, 2014, the directors have established appropriate books to adequately record the transactions of the company. The directors also ensure that the company retains the source documentation for these transactions. The accounting records are maintained at the company’s office at 40 Northumberland Avenue, Dun Laoghaire, Dublin.
Signed on behalf of the boardDermod Moore Breda DunneDirector Director
15 February 2016 15 February 2016
Eileen PrendivilleAnne ColganDermod MooreCaroline Phelan (Resigned 22 November 2015)Gerry MyersKaren ShortenAlison Morrow (Resigned 22 November 2015)Catherine Slattery
Breda DunneCarmel ByrneDebbie Hegarty (Appointed 7 March 2015)Martina Breen (Appointed 7 March 2015)Ursula Somerville (Resigned 7 March 2015)Hank O’Mahony (Resigned 7 March 2015)Laura Coleman (Resigned 7 March 2015)Tara Hynes (Resigned 7 March 2015)Carol Duffy (Appointed 17 January 2016)
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STATEMENT OF DIRECTORS’ RESPONSIBILITIESfor the year ended 31 December 2015
The directors are responsible for preparing the Directors’ Report and the financial statements in accordance with applicable Irish law and Generally Accepted Accounting Practice in Ireland including the accounting standards issued by the Financial Reporting Council and promulgated by Chartered Accountants Ireland.
Irish company law requires the directors to prepare financial statements giving a true and fair view of the state of affairs of the company and the surplus or deficit of the company for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with Irish Generally Accepted Accounting Practice (the Financial Reporting Standard for Smaller Entities (effective January 2015) issued by the Financial Reporting Council and promulgated by Chartered Accountants Ireland and Irish law).
In preparing these financial statements, the directors are required to:• select suitable accounting policies for the company financial statements and then apply
them consistently;• make judgements and estimates that are reasonable and prudent;• state whether the financial statements have been prepared in accordance with applicable
accounting standards, identify those standards, and note the effect and the reasons for any material departure from those standards; and
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for ensuring that the company keeps or causes to be kept adequate accounting records which correctly explain and record the transactions of the company, enable at any time the assets, liabilities, financial position and surplus or deficit of the company to be determined with reasonable accuracy, enable them to ensure that the financial statements and directors’ report comply with the Companies Act 2014 and enable the financial statements to be audited. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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In so far as the directors are aware:• there is no relevant audit information (information needed by the company’s auditor
in connection with preparing the auditor’s report) of which the company’s auditor is unaware, and
• the directors have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the company’s auditor is aware of that information.
Signed on behalf of the boardDermod Moore Breda DunneDirector Director
15 February 2016 15 February 2016
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INDEPENDENT AUDITOR’S REPORTTo the members of Irish Association of Humanistic and Integrative Psychotherapy Limited
We have audited the financial statements of Irish Association of Humanistic and Integrative Psychotherapy Limited for the year ended 31 December 2015 which comprise the Income and Expenditure Account, the Balance Sheet, the Cash Flow Statement, the Accounting Policies and the related notes. The financial reporting framework that has been applied in their preparation is the Companies Act 2014 and the Financial Reporting Standard for Smaller Entities (effective January 2015) issued by the Financial Reporting Council and promulgated by Chartered Accountants Ireland (Generally Accepted Accounting Practice in Ireland applicable to Smaller Entities).
This report is made solely to the company’s members, as a body, in accordance with Section 391 of the Companies Act 2014. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as abody, for our audit work, for this report, or for the opinions we have formed.
Respective responsibilities of directors and auditorsAs explained more fully in the Statement of Directors’ Responsibilities, the directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view and otherwise comply with the Companies Act 2014. Our responsibility is to audit and express an opinion on the financial statements in accordance with Irish law and International Standards on Auditing (UK and Ireland). Those standardsrequire us to comply with the Auditing Practice Board’s Ethical Standards for Auditors.
Scope of the audit of the financial statementsAn audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the company’s circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the directors; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Directors’ Report to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If
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we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report.
Basis for qualified opinion on financial statements
Qualified opinion on financial statementsIn our opinion the financial statements:• give a true and fair view of the assets, liabilities and financial position of the company as
at 31 December 2015 and of its surplus for the year then ended; and• have been properly prepared in accordance with Generally Accepted Accounting
Practice in Ireland and in particular with the requirements of the Companies Act 2014.
Matters on which we are required to report by the Companies Act 2014.• We have obtained all the information and explanations which we consider necessary for
the purposes of our audit.• In our opinion the accounting records of the company were sufficient to permit the
financial statements to be readily and properly audited.• The financial statements are in agreement with the accounting records.• In our opinion the information given in the Directors’ Report is consistent with the
financial statements.
Matters on which we are required to report by exceptionWe have nothing to report in respect of the provisions in the Companies Act 2014 which require us to report to you if, in our opinion, the disclosures of directors’ remuneration and transactions specified by Sections 305 to 312 of the Act are not made.
Eoghan McMorrowfor and on behalf ofOKC BUSINESS SERVICES LIMITEDChartered Accountants and Registered AuditorsHolly Mews29A Dartry RoadDublin 6Ireland
15 February 2016
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INCOME AND EXPENDITURE ACCOUNTfor the year ended 31 December 2015
2015 2014Notes € €
Income 338,858 288,461Expenditure (324,603) (309,472)Surplus/(deficit) on ordinary activities before interest 14,255 (21,011)
Investment income 4 - 2,055Interest receivable and similar income 5 - 191Surplus/(deficit) on ordinary activities before tax 14,255 (18,765)
Tax on surplus/(deficit) on ordinary activities 7 - (562)Surplus/(deficit) for the year 14 14,255 (19,327)
Retained surplus brought forward 46,479 65,806Retained surplus carried forward 60,734 46,479
Approved by the board on 15 February 2016 and signed on its behalf by
Dermod Moore Breda DunneDirector Director
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BALANCE SHEETas at 31 December 2015
2015 2014Notes € €
Fixed AssetsTangible assets 8 3,248 3,920Financial assets 9 91,333 91,333
94,581 95,253
Current AssetsDebtors 10 6,584 4,991Cash at bank and in hand 37,808 25,152
44,392 3 0,143
Creditors: Amounts falling due within one year 11 (71,965) (72,643)
Net Current Liabilities (27,573) (42,500)
Total Assets less Current Liabilities 67,008 52,753
ReservesCapital reserves and funds 14 6,274 6,274Income and expenditure account 14 60,734 46,479Members’ Funds 16 67,008 52,753
The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015) relating to small companies.
Approved by the board on 15 February 2016 and signed on its behalf by
Dermod Moore Breda DunneDirector Director
82 AGM 2016
CASH FLOW STATEMENTfor the year ended 31 December 2015
2015 2014€ €
Cash generated from operationsOperating surplus/(deficit) 14,255 (21,011)Reconciliation to cash generated from operations:Depreciation 1,344 1,209Movement in debtors (1,593) 5,000Movement in creditors (678) (54,572)
13,328 (69,374)
Cash from other sourcesInterest received - 191Corporation tax repaid - 240Proceeds from sales of fixed assets - 47,722
- 48,153
Application of cashCorporation tax paid - (592)Purchase of fixed assets (672) (1,474)
(672) (2,066)Net increase in cash 12,656 (23,287)
Cash at bank and in hand less overdrafts at beginning of year 25,152 48,439
Cash at bank and in hand less overdrafts at end of year 37,808 25,152Consisting of:Cash at bank and in hand 37,808 25,152
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NOTES TO THE FINANCIAL STATEMENTSfor the year ended 31 December 2015
1. ACCOUNTING POLICIES
Basis of preparationThe financial statements have been prepared on the going concern basis and in accordance with generally accepted accounting principles in Ireland and Irish statute comprising the Companies Act 2014. They comply with the Financial Reporting Standard for Smaller Entities (effective January 2015) of the Financial Reporting Council, as promulgated by Chartered Accountants Ireland. The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the company’s financial statements.
Accounting ConventionThe financial statements are prepared under the historical cost convention.
IncomeIncome comprises of membership fees, classified ads, newsletters, conference & workshop income, book orders & advertising. These are accounted for on a cash receipts basis.
Tangible fixed assets and depreciationTangible fixed assets are stated at cost or at valuation, less accumulated depreciation. The charge to depreciation is calculated to write off the original cost or valuation of tangible fixed assets, less their estimated residual value, over their expected useful lives as follows:
Fixtures fittings and equipment - 20% Straight line
The carrying values of tangible fixed assets are reviewed annually for impairment in periods if events or changes in circumstances indicate the carrying value may not be recoverable.
LeasingRentals payable under operating leases are dealt with in the Income and Expenditure Account as incurred over the period of the rental agreement.
InvestmentsInvestments held as fixed assets are stated at cost less provision for any permanent diminution in value. Income from other investments together with any related withholding tax is recognised in the income and expenditure account in the year in which it is receivable.
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TaxationCurrent tax represents the amount expected to be paid or recovered in respect of taxable income for the year and is calculated using the tax rates and laws that have been enacted or substantially enacted at the Balance Sheet date.
Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date where transactions or events have occurred at that date that will result in an obligation to pay more tax in the future, or a right to pay less tax in the future. Timing differences are temporary differences between the company’s taxable income and its results as stated in the financial statements.
Deferred tax is measured on an undiscounted basis at the tax rates that are anticipated to apply in the periods in which the timing differences are expected to reverse, based on tax rates and laws that have been enacted or substantively enacted by the balance sheet date.
2. OPERATING SURPLUS/(DEFICIT) 2015 2014
€ €Operating surplus/(deficit) is stated after charging/(crediting):Depreciation of tangible fixed assets 1,344 1,209
3. LEGAL & PROFESSIONAL FEES
A proportion of the legal fees incurred during the year ended 31 December 2014 included a contribution for an out of court action.
2015 2014€ €
Legal and professional 7,279 15,853
4. INCOME FROM INVESTMENTS2015 2014
€ €Surplus on disposal of investments - 2,055
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5. INTEREST RECEIVABLE AND SIMILAR INCOME2015 2014
€ €Bank interest - 191
6. EMPLOYEES AND REMUNERATION
Number of employeesThe average number of persons employed (including executive directors) during the year was as follows:
2015 2014Number Number
Administration 2 2
The staff costs comprise: 2015 2014€ €
Wages and salaries 57,589 60,141Social welfare costs 6,019 6,093Pension costs 2,483 2,483
66,091 68,717
7. TAX ON SURPLUS/(DEFICIT) ON ORDINARY ACTIVITIES2015 2014
€ €Analysis of charge in the yearCurrent tax:Corporation tax at 25.00% (2014 - 25.00%) (Note 7 (b)) - 562
There is no provision for taxation in respect of the mutual activity. Tax is provided for at a rate of 25% on investment income and at 41% on the gain on the encashment of financial assets.
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8. TANGIBLE FIXED ASSETSFixtures fittings and equipment
€CostAt 1 January 2015 13,895Additions 672At 31 December 2015 14,567
DepreciationAt 1 January 2015 9,975Charge for the year 1,344At 31 December 2015 11,319
Net book valueAt 31 December 2015 3,248At 31 December 2014 3,920
8.1. TANGIBLE FIXED ASSETS PRIOR YEARFixtures fittings and equipment
€CostAt 1 January 2014 12,421Additions 1,474At 31 December 2014 13,895
DepreciationAt 1 January 2014 8,766Charge for the year 1,209At 31 December 2014 9,975
Net book valueAt 31 December 2014 3,920At 31 December 2013 3,655
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9. FINANCIAL FIXED ASSETSOther unlisted investments
€Investments CostAt 31 December 2015 91,333
Net book valueAt 31 December 2015 91,333At 31 December 2014 91,333
9.1. FINANCIAL FIXED ASSETS PRIOR YEAROther unlisted investments
€Investments CostAt 1 January 2014 137,000Disposals (45,667)At 31 December 2014 91,333
Net book valueAt 31 December 2014 91,333At 31 December 2013 137,000
In August 2012 the company invested €137,000 in Single Premium Investment Policies with Bank of Ireland Life. Two thirds of the amount invested, €91,333, was invested in “Secure Advantage 26 Policy” for a term of 4 years and 11 months. This policy provides capital security at the end of the investment term. To provide the capital security, Bank of Ireland Life holds deposits with Bank of Ireland. If for any reason Bank of Ireland Life is not repaid its deposit in part or in full on the investment termination date, the company maynot receive back some or all of its investment. One third of the investment, €45,667, was invested in a “4.5% Fixed Return Fund” for a term of 1 year and in August 2013 was rolled into the “Cash (Series 2) Fund” with Bank of Ireland Life. This policy was encashed in August 2014.
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10. DEBTORS 2015 2014
€ €Other debtors 6,584 4,991
11. CREDITORS 2015 2014
€ €Amounts falling due within one yearTaxation (Note 12) 19,432 20,652Other creditors 52,533 51,991
71,965 72,643
Included in other creditors are Members subscriptions received in advance of €37,850 (2014: €32,510).
12. TAXATION 2015 2014
€ €Debtors:Taxation (Note 12) 30 30Creditors:PAYE 19,432 20,652
13. STATUS
The liability of the members is limited.
Every member of the company undertakes to contribute to the assets of the company in the event of its being wound up while they are members or within one year thereafter for the payment of the debts and liabilities of the company contracted before they ceased to be members and the costs, charges and expenses of winding up and for the adjustment of the rights of the contributors among themselves such amount as may be required, not exceeding €12.70.
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14. RESERVESIncome and expenditure
account
Pre Incorp. Surplus
Total
€ € €At 1 January 2015 46,479 6,274 52,753Surplus/(deficit) for the year 14,255 - 14,255At 31 December 2015 60,734 6,274 67,008
15. PRE INCORPORATION SURPLUS
Irish Association of Humanistic and Integrative Psychotherapy Limited was incorporated on 31 March 1994 and took over the activities of the unincorporated body Irish Association of Humanistic and Integrative Psychotherapy.
16. RECONCILIATION OF MOVEMENTS IN MEMBERS’ FUNDS2015 2014
€ €Surplus/(deficit) for the yearOpening members’ funds 14,255 (19,327)Closing members’ funds 52,753 72,080
67,008 52,753
17. FINANCIAL COMMITMENTS
At 31 December 2015 the company had annual commitments under non-cancellable operating leases as follows:
2015 2014Expiry date: € €In over five years 22,000 22,000
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18. CAPITAL COMMITMENTS
The company had no material capital commitments at the year-ended 31 December 2015.
19. POST-BALANCE SHEET EVENTS
There have been no significant events affecting the company since the year-end.
20. APPROVAL OF FINANCIAL STATEMENTS
The financial statements were approved and authorised for issue by the board of directors on 15 February 2016.
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SUPPLEMENTARY INFORMATION RELATING TO THE FINANCIAL STATEMENTSDETAILED INCOME AND EXPENDITURE ACCOUNTfor the year ended 31 December 2015
2015 2014€ €
Income 338,858 288,461ExpenditureWages and salaries 57,589 60,141Social welfare costs 6,019 6,093Staff defined contribution pension costs 2,483 2,483Secretarial Services 285 544Operating lease rentals - land and buildings 22,002 22,002Office rates & service charges 4,490 5,086Complaints process expenses 3,559 -Insurance 1,612 3,856Light and heat 1,980 1,864Regional Meetings 1,591 1,469Printing, postage and stationery 19,014 18,287Advertising - 1,845Telephone 2,197 1,882Website & PC Maintenance 3,680 (1,884)Deficit Inside Out Publication 17,297 17,313Newsletter 1,888 5,010Course recognition expenses 3,625 (3,450)AGM & EGM Expenses 10,429 5,242Committee & GB Expenses 50,255 40,064Legal and professional 7,279 15,853Workshop & Conference expenses 5,786 9,233Audit & Accountancy 7,324 9,032Bank & Elavon charges 2,002 1,989Bad debts - 175General expenses 2,177 1,984European conferences & professional subscriptions 250 250Consultancy 246 -Irish council of pyschoterapy (ICP) Levy 88,200 81,900Depreciation 1,344 1,209
324,603 309,472Miscellaneous income and changes in investmentsBank interest - 191Surplus on disposal of investments - 2,055
- 2,246Net surplus/(deficit) 14,255 (18,765)
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IRISH ASSOCIATION OF HUMANISTIC &INTEGRATIVE PSYCHOTHERAPY
40 Northumberland Avenue, Dun Laoghaire, Co. DublinTel: 01 284 1665 l email: [email protected] l www.iahip.org