agenda - thursday, august 19, 2021

AGENDA Irving City Council Work Session

Thursday, August 19, 2021 at 10:00 AM City Hall, First Floor, Council Conference Room

825 West Irving Boulevard, Irving, TX 75060

This meeting can be adjourned and reconvened, if necessary, the following regular business day.

Any item on this posted agenda could be discussed in executive session as long as it is within one of the permitted categories under sections 551.071 through 551.076 and section 551.087 of the Texas Government Code.

A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the presiding officer or the consent of the Council.

This facility is physically accessible and parking spaces for the disabled are available. Accommodations for people with disabilities are available upon request. Requests for accommodations must be made 48 hours prior to the meeting. Contact the City Secretary’s Office at 972-721-2493 or Relay Texas at 7-1-1 or 1-800-735-2988.

Citizens that would like to provide a presentation to Council must submit their presentation(s) to Information Technology no later than 2:00 p.m. on the Tuesday prior to the work session or council meeting at [email protected].

DISCUSSION TOPIC

1 Citizen Comments on Items Listed on the Agenda

2 City Operations Update - Williams Square Project Update - Recognizing Irving Service Excellence - Employee Recognition for Munis Implementation

3 Review of Regular Agenda

4 Public Safety Wellness Unit Presentation

5 City's Agreement with Irving Family Advocacy Center, Inc.

6 Proposed Special Events Ordinance Overview

7 Proposed Unified Development Code Amendments: Temporary Use Permits

8 2021 Redistricting

9 City Charter Review

EXECUTIVE SESSION

CERTIFICATION

I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the Kiosk at the City Hall of the City of Irving, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, August 13, 2021 at 5:00 p.m., and remained so posted at least 72 hours before said meeting convened. _____________________________________________ ___________________________ Shanae Jennings, City Secretary Date Notice Removed

AGENDA ITEM SUMMARY – WORK SESSION

Meeting: 8/19/2021 DOC ID: 12076

Recommending Department: Police

Public Safety Wellness Unit Presentation

DISCUSSION:

ATTACHMENTS:

Wellness Unit Presentation (PDF)

Public Safety Wellness Program Summary (DOCX)

REVISION INFORMATION:

Prepared: 8/4/2021 04:28 PM by Kayte Roberts Last Updated: 8/13/2021 07:31 AM by Lauren Gilmette

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City of Irving Public Safety

Wellness Unit

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Presenting Problem Need for a full-time unit to satisfy the need and have mental health services readily available for our first responders.

2016 2017 2018 2019 2020

One-on-One 60 154 151 153 208

Critical Incident

Stress

Management

(CISM)

13 Groups/88

individuals

8 Groups/188

individuals

6 Groups/59

individuals

11

Groups/113

individuals

16 Groups/65

individuals

Suicide

Intervention

0 3 5 4 8

Trainings 10

trainings/113

attendees

13

trainings/121

attendees

7 trainings/

93 attendees

8 trainings 14 trainings

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Current Limitations

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Unit’s Organizational Chart

Unit Director Full-time

Clinician 1 Full-time

IPD Team Leaders

(Volunteers)

IPD Peer Support Team

(Volunteer)

Clinicians 2 Full-time

IFD Team Leader (Volunteers)

IFD Peer Support Team

(Volunteer)

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Program’s Advantages

By having a separate/stand-alone Wellness Unit:

• It will resolve the reality and perception of privacy and confidentiality.

• Psychological services success is augmented when its is tailored to the client and with the client’s culture and preferences.

• Mental Health Services will be available 24/7 for crisis intervention.

• Clinicians will be able to respond to the workplace and interact with the first responders.

• Expansion of wellness programs provided (Biofeedback, Yoga For First Responders, training and program for spouses/family).

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City of Irving Public Safety Wellness Unit

The goal of the City of Irving Public Safety Wellness Program is to help our public safety employees develop and maintain healthy habits throughout their career. Our public safety employees in the City of Irving includes police officers, firefighters, detention officers, dispatchers, and their families. To succeed in our vision, we structured our wellness program to be comprised of three areas: primary, secondary, and tertiary prevention. The program’s objective is to embark in a process of continuous education and training which will begin at the academy level for both fire and police. This training facet will be our “inoculation training” and as such, part of the primary prevention services. By providing our new recruits with the appropriate information, we will begin to build up their “emotional immune system.” The second tier of our program is comprised of the Critical Incident Stress Management (CISM) interventions. This will be our secondary prevention strategy where our officers and employees will receive immediate intervention (defusing, debriefing, and/or individual crisis intervention) after experiencing a critical event on the job or in their personal lives. This secondary prevention will also include the ongoing, one-on-one peer support by a Team Member. This second aspect of the program is intended to provide the initial “psychological first aid.” The main goal of this secondary intervention is to help minimize the impact of a traumatic event and its potential long-term effects. The tertiary level of intervention is intended to reduce the residual effects of a traumatic critical incident. To ensure the individual is supported throughout the process, our program will provide the proper referrals for peer support and psychotherapeutic services as needed. Wellness Program Services Our wellness program will provide the following ongoing services to both the employee (police officers, firefighters, dispatchers, detention officers) as well as their families.

• Critical Incident Stress Management (CISM) – defusing, debriefing, crisis management briefings, and individual crisis intervention

• CISM support to smaller agencies

• Eye Movement Desensitization & Reprocessing (EMDR) after a critical incident

• Yoga for first responders

• Biofeedback/Neurofeedback

• Case management follow up, ongoing one-on-one support

• Liaison between our public safety employees and workers compensation process

• Quarterly mental health checkups for select responder groups

• Trainings for the employees and for their families – Inoculation training for new recruits; emotional survival and self-care for the family; quarterly training for the peer support teams

• Provide referrals for mental health and other resources

• Develop a robust list of referral resources to swiftly connect our public safety employees and their families with the assistance they need (i.e., mental health, addiction recovery, suicide prevention, etc.)

Our full-time wellness unit will promote the principles of psychological first aid which are safety, efficacy, calmness, connectedness, and to foster hope and optimism. The dedicated clinicians will

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perform critical incident needs assessments in workplace by implementing a pre-clinical, multidisciplinary team, identify high-risk individuals, target mental health, resilience, distress, and risk behaviors, identify barriers to care and services, offer health education for prevention, assessment, and referral, hold informational briefings, offer grief counseling, and integrate family support. Our public safety wellness program will be managed by three clinicians; a program director, and two dedicated clinicians to fire & police. The program director will function as the program coordinator, oversee clinicians, coordinate CISM intervention, develop trainings, act as liaison between police and fire peer support groups, and coordinate assistance with other police and fire departments throughout the DFW CISM Network. This is a full-time salaried position which will require a licensed psychologist with a Ph.D. or PsyD. in clinical or counseling psychology. The other two clinicians are also full-time salaried positions which will require a minimum of a master’s degree in counseling or related field and licensed to include LPC or LCSW. These two clinicians will assist in the day-to-day case management, referrals, follow-ups, consultation, and trainings.

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Meeting: 8/19/2021 DOC ID: 12084

Recommending Department: Police

City's Agreement with Irving Family Advocacy Center, Inc.

DISCUSSION:

ATTACHMENTS:

Irving Family Advocacy Center BOD 7-27 (PPTX)


Prepared: 8/6/2021 02:23 PM by Kayte Roberts Last Updated: 8/12/2021 08:47 AM by Lauren Gilmette

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IRVING FAMILY ADVOCACY CENTERPROPOSAL

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BOARD OF DIRECTORS

14 MEMBERS WITH 3 VACANCIES

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ORGANIZATIONAL CHART

President

Carter Holston

Nominating Committee

Marvin Bond

Karla Stack

Mike Gonzales

Marketing Committee

Karen Berlin-Cooperstein

Marvin Bond

YaLonda Lockett

Finance Committee

Ric Kellogg

Members

Bill Brown

Mike Gonzales

Secretary

Michael Huebner

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CURRENT AGREEMENT

¡ Executed in 1998, effective through July 31, 2028

¡ Required IFAC board to raise money to construct facility with city’s right of termination if construction did not commence before Jan. 1, 2001

¡ After construction, city owns building, improvements, additions and fixtures

¡ City obligated to insure and maintain building, provide security, pay utilities, and “provide supervisory staff and other support”

¡ Obligates IFAC board to “provide” services, including individual, group and family counseling, and educational programs such as parenting classes and a First Offender Program

¡ Counseling programs supervised by city employees. Board employs part time counselors to assist with intake and supervising interns. Certain salaries are paid by board and partially funded by CDBG grant.

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GOALS OF BOARD

¡ Support the Irving Police Department and City of Irving by engaging business leaders to make these leaders aware of the tremendous work being done in the community and garner support from these business leaders

¡ Work with Victims Services to develop volunteer opportunities through the Irving Family Advocacy Center

¡ Focus BOD on

¡ Marketing the IFAC – telling the story in the community

¡ Fundraising for specific use opportunities within Victims Services and the Counselling Department

¡ Continue to develop the Board so that it reflects the diverse nature of the City

¡ Provide long-term funding to assist the IFAC staff with the necessary tools to increase their reach in the community

¡ Reduce the exposure to the Board by having employees and potential liability associated with “providing services”

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ISSUES

¡ Board lacks clinical expertise but is ultimately responsible for providing counseling services and supervision

¡ Liability, indemnification, and insurance requirements

¡ Governmental immunity defenses not transferrable to the non-profit entity or its employees

¡ Supervision structure is unclear, inconsistent hiring process, no HR function for board employees

¡ Agreement scope limited to clinical services, but Victim Services unit serves 3,800 clients annually

¡ Clinical services for residents depend on unreliable funding streams

¡ Service delivery issues detract from board’s fundraising and marketing missions

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PROPOSAL

¡ City fully funds services ($167,000.00) and assumes responsibility for providing services

¡ Amend or cancel current agreement and replace with Memorandum of Understanding

¡ Re-defines relationship with board, which would focus on fundraising,marketing, and acting as a liaison to the business community—a conduit between the police department and business leaders.

¡ Provides reliable funding stream for counseling services

¡ Reduces liability and alleviates onerous insurance and indemnity requirements

¡ Clarifies supervision and management relationships

¡ Next Steps:

¡ Board to propose modified or new agreement

¡ Legal Services Request, council action

¡ Transition board employees to city employees (Position Control Requests, JAQs, applications, onboarding, payroll)

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QUESTIONS

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Meeting: 8/19/2021 DOC ID: 12001

Recommending Department: Economic Development

Proposed Special Events Ordinance Overview

DISCUSSION:

ATTACHMENTS:

PRES - WS Proposed Special Events Ordinance (PDF)


Prepared: 7/7/2021 11:15 AM by Jennifer Ramirez Last Updated: 7/15/2021 05:00 PM by Jennifer Ramirez

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Proposed Special Events Ordinance Overview

City Council Work SessionAugust 19, 2021

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Existing 1987 Resolution• Use of public roadway for special events• For marathons, triathlons, parades, marches

or other activities blocking or restricting public roadways

• Permits issued by Chief of Police• Provide emergency vehicle access, medical

assistance, cost of security and traffic control• Max 3,500 attendees and 4.5 hours per event,

any event in excess of those limits requires Council approval

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Challenges

• Need for objective requirements for emergency vehicle access, medical assistance, security and traffic control, portable restrooms

• Lack of permit fee• New type of uses/special events proposed• No clarity on circumstances justifying denial or

revocation of permit• Limited enforcement because no criminal

offense/penalty

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Proposed Ordinance

• Definitions• Permit application requirements• Permit Fee• Insurance• Minimum emergency medical services • Minimum security, crowd control and traffic

control• Portable restroom and hand-wash facility

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Tentative Schedule

August 19 Council Work Session

September 16 Council Work Session

November 11 Council Hearing and Consideration

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Discussion

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Meeting: 8/19/2021 DOC ID: 12003

Recommending Department: Planning

Proposed Unified Development Code Amendments: Temporary Use Permits

DISCUSSION:

ATTACHMENTS:

Temp Use Permit Amendments 8-19-2021 (PDF)


Prepared: 7/7/2021 01:33 PM by Jocelyn Murphy Last Updated: 7/14/2021 11:25 AM by Jocelyn Murphy

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8/12/2021

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Proposed Unified Development Code Amendments:

Temporary Use Permits

City CouncilWork Session

August 19, 2021

Existing Ordinance

• Allows for certain uses to be permitted for a set period

of time (carnivals, circus, batch plant, holiday sales)

• Number of days used is counted in total, not per event

• Uses needing more than the set period of time or

greater than 180 days are required to receive council

approval

• No uses can be within 100 feet of a developed

residential lot

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8/12/2021

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Issues

• Special events on private property are not regulated

in city code.

• As such, no process exists to ensure that Police and

Fire are aware of planned private special events.

• Inquiries are frequently received concerning other

uses which also are not identified or regulated in city

code.

• Clarification is needed on how allowed time is

measured.

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Purpose of Amendment

• Set requirements for special events on private

property to be regulated by temporary use permit

to provide for circulation and review

• Expand the list of specific uses frequently in

question to clarify how they may be permitted and

for what period of time

• Expand and clarify other necessary items in the

application for a temporary use

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Tentative Schedule

August 19 Council Work Session

September 16 Council Work Session

October 4 P&Z Work Session

November 1 P&Z Hearing

November 11 Council Hearing and Consideration

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Comments

Discussion

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Use


Meeting: 8/19/2021 DOC ID: 12097

Recommending Department: City Attorney's Office

2021 Redistricting

DISCUSSION:

ATTACHMENTS:


Prepared: 8/11/2021 04:16 PM by Marivi Gambini Last Updated: 8/11/2021 04:52 PM by Jennifer Phillips

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Meeting: 8/19/2021 DOC ID: 12096

Recommending Department: City Attorney's Office

City Charter Review

DISCUSSION:

ATTACHMENTS:


Prepared: 8/11/2021 02:15 PM by Marivi Gambini Last Updated: 8/11/2021 03:51 PM by Jennifer Phillips

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agenda - thursday, august 19, 2021

Documents