agenda pine county board of commissioners …

Pine County Board of Commissioners

Organizational and Regular County Board Meeting January 7, 2020

AGENDA

PINE COUNTY BOARD OF COMMISSIONERS

ORGANIZATIONAL and

REGULAR MEETING

District 1 Commissioner Hallan

District 2 Commissioner Mohr

District 3 Commissioner Chaffee

District 4 Commissioner Mikrot

District 5 Commissioner Ludwig

Tuesday, January 7, 2020, 10:00 a.m.

Board Room, Pine County Courthouse

635 Northridge Drive NW

Pine City, Minnesota

A) Call meeting to order (County Administrator)

B) Pledge of Allegiance

C) Election of County Board Chair and Vice-Chair for 2020

D) Public Forum. Members of the public are invited to speak. After being recognized by the Chair, each

speaker should state his/her name and limit comments to three (3) minutes.

E) Adopt Agenda

F) 2020 Committee Assignments and other appointments

G) 2020 County Board Schedule

H) Approve Minutes of December 17, 2019 County Board Meeting and Summary for publication.

I) Minutes of Boards, Committees and Correspondence

Pine County Zoning Board Minutes – November 21, 2019

Northern Natural Gas correspondence – Northern Lights 2021 Expansion Project – December 17, 2019

Pine County Land Surveyor Monthly Report – December 2019

J) Approve Consent Items

CONSENT AGENDA

The consent agenda is voted on without any discussion. Any commissioner may request an item be removed and

added to the regular agenda.

1. Applications A. Local Option Disaster Abatement



i. Consider approval of a 2019 local option disaster abatement for Juli Swanson, PID

43.0298.001, City of Rock Creek, pay 2019 due a fire on October 16, 2018.

B. Exempt Permit

i. Consider acknowledging the exempt permit application for the Ruffed Grouse Society –

Rum River Chapter to conduct Minnesota lawful gambling on April 25, 2020 at Wing’s

North, 19379 Homestead Rd., Pine City, MN (Pokegama Township)

2. 2020 Budget Adjustment

Consider approval of 2019 budget adjustments and recognition of spending of reserves.

3. Septic Fix-Up Special Assessment Consider authorizing the County Auditor to record a lien satisfaction on the Timothy D. & Vicki A.

Cady property and authorize the county board chair and county administrator to sign Resolution 2020-

02 extending a special assessment to the Timothy D. & Vicki A. Cady property/PID 03.0404.002, the

Kenneth D. & Lisa J. Waletzko property/PID 13.0294.000, and the Kevin Blomker/Janice Johnston

property/PID 28.0566.003.

4. Health & Human Services Contract with Monarch Counseling Service

Consider approval of a contract between Health & Human Services and Monarch Counseling Service

for parent mentor services. The cost is $30/hour for direct contact time, and $5/15 minutes for travel.

The total expenditures shall net exceed $40,000 for 2020. The agreement is from January 1 –

December 31, 2020. Authorize Board Chair and County Administrator to sign.

5. Health & Human Services Contract with Lighthouse Child and Family Services

Consider approval of a contract between Pine County Health & Human Services and Lighthouse Child

and Family Services for community support program services to enable individuals with serious mental

health and co-occurring conditions to maintain stabilization and community living. The services will

not exceed $78,000 annually, which is an annual increase of $9,000. The term of this contract is one

year, January 1 – December 31, 2020 Authorize Board Chair and County Administrator to sign.

6. Lead County Agreement between Health & Human Services and Therapeutic Services Agency,

Inc. (TSA)

Consider approval of the Lead County Agreement between Pine County Health and Human Services

and Therapeutic Services Agency, Inc. for placement services offered by TSA to children in foster care

and need services beyond a regularly licensed county foster home. There is a 2.5% increase in rates;

payment is made only if services are utilized. This contract is effective for the period of January 1,

2020 through December 31, 2020. Authorize Board Chair and County Administrator to sign.

7. Snowmobile Safety Enforcement Grant Program Consider approval of the 2020-2021 Snowmobile Safety Enforcement Grant in the amount of $4,766

for each fiscal year, totaling $9,532 for the full grant period. This grant does not require matching

funds, and is used for enforcement, education, equipment and maintenance. Authorize Board Chair

and County Administrator to sign.

8. Personnel A. Consider authorization of regular employment status for Eligibility Worker Jill Koch, effective

January 9, 2020.

B. Ratify the promotion of part-time Corrections Officers David Ackermann and Brandon Janssen to

full time status effective December 22, 2019. Grade and wage are to remain the same.

.



9. New Hire

A. Consider approval of the hiring of Social Worker Samantha Maser, effective January 13, 2020,

contingent upon successful background check. Grade 10, step 2, $25.76 per hour.

10. Training

A. Consider RNs Heidi Oehrlein and Toni Jensen to attend the 37th Annual MN Geriatric Care

Conference, March 11, 2020, in Rochester. Registration: $165/person; Lodging: $300/total;

Parking: approx. $24; county car will be used if available. Total cost for both individuals: $654.

Funds are available in the 2020 Health & Human Services budget.

REGULAR AGENDA

1. Certificates of Appreciation

Land and Resources Manager Caleb Anderson to present Certificates of Appreciation to Gary Valvoda

(County Board of Adjustments since 2015), Rick Williams (County Planning Commission since 2016),

Richard Glattly (County Planning Commission since 2006 and Michael Kubesh (assisted county’s ag

plastics recycling program by volunteering his time and skid steer to load plastic on the recycling trucks).

2. Zoning Board Appointments

Consider approval of the following appointees to the Pine County Zoning Board, effective January 1, 2020

through December 31, 2023: District 2: Les Orvis; District 4: Ryan Clark; At-Large: Susan Grill.

3. North Woods and Waters of the St. Croix Heritage Area

Presentation and request for resolution of support by Marty Harding Chair, North Woods and Waters of the

St. Croix Heritage Area.

4. Request for Bids for Official Publication for 2020

Award bid.

Recess Regular Board meeting and Convene Rail Authority meeting.

5. Pine County Regional Railroad Authority Annual Meeting

Appoint Chair, Vice Chair, Secretary and Treasurer

(2019 appointments were Chair: Josh Mohr; Vice Chair: Steve Chaffee;

Secretary: County Administrator David Minke/non-voting; and Treasurer: Auditor/Treasurer Kelly

Schroeder/non-voting)

Discussion of Regional Rail Authority business (if any).

Adjourn Rail meeting and Reconvene County Board meeting.

6. Commissioner Updates Windemere Township Meeting (Sturgeon Lake flooding)

HRA meeting

Arrowhead Counties Association – Annual Dinner and Reception

Nemadji 1W1P Policy Committee meeting

7. Other

,



8. Upcoming Meetings (Subject to Change) a. Pine County Board Meeting, Tuesday, January 7, 2020, 10:00 a.m., Board Room, Courthouse,

Pine City, Minnesota.

b. Facilities Committee, Wednesday, January 8, 2020, 9:00 a.m., Commissioner Conference Room,

Courthouse, Pine City, Minnesota.

c. Soil & Water Conservation District, Wednesday, January 8, 2020, 2:00 p.m., 1610 Hwy. 23 No.,

Sandstone, Minnesota.

d. East Central Solid Waste Commission (ECSWC), Monday, January 13, 2020, 9:00 a.m., 1756

180th St., Mora, Minnesota.

e. East Central Regional Library, Monday, January 13, 2020, 9:30 a.m., 244 South Birch Street,

Cambridge, Minnesota.

f. Pine County Chemical Health Coalition, Monday, January 13, 2020, 4:00 p.m., East Central High

School, Finlayson, Minnesota.

g. Personnel Committee, Tuesday, January 14, 2020, 9:00 a.m., Commissioner Conference Room,

Courthouse, Pine City, Minnesota.

h. Mille Lacs Band of Ojibwe State of the Band Address, Tuesday, January 14, 2020, 10:00 a.m.,

Grand Casino Mille Lacs Events & Convention Center, Onamia, Minnesota.

i. Arrowhead Counties Association, Wednesday, January 15, 2020, 6:00 p.m., Hampton Inn, Duluth,

Minnesota.

j. Pine County Board Meeting, Tuesday, January 21, 2020, 10:00 a.m., North Pine Government

Center, 1602 Hwy. 23 No., Sandstone, Minnesota.

9. Adjourn

OUTSIDE BOARDS AND COMMITTEES2019

Representative2019

Alternate2020

Representative2020

AlternateAMC Committee – Environment & Natural Resources Mohr

AMC Committee – General Government Mikrot

AMC Committee – Health & Human Services Chaffee

AMC Committee – Public Safety Policy Committee Ludwig

AMC Committee – Transportation & Infrastructure Hallan

AMC Committee – Indian Affairs Advisory Council Hallan Chaffee

1W1P Policy Committee - Nemadji Ludwig Mikrot

1W1P Policy Committtee - Snake River (new for 2020)

1W1P Policy Committee – Lower St. Croix Hallan Mohr

1W1P Technical Committee – Lower St. Croix

1W1P Technical Committee - Nemadji

1W1P Technical Committee - Snake River (new for 2020)

Land and Resources

Manager Caleb

Anderson

Arrowhead Counties Association (ACA) All

Association of Minnesota Counties (AMC) All

Central MN Jobs and Training Service Hallan Ludwig

Central Regional EMS Committee Ludwig Mikrot

East Central Regional Development Commission (ECRDC) Mikrot Hallan

East Central Regional Juvenile Center (ECRJC) Advisory

Committee Ludwig Mikrot

East Central Regional Library Mohr Chaffee

East Central Solid Waste Commission (ECSWC) Hallan Ludwig

Extension Committee Chaffee/Mohr

Fiber-Optic Joint Power Board Hallan Mohr

GPS 45:93 Joint Powers Board County Administrator Hallan

Lakes and Pines Community Action Council (CAC) Hallan Mikrot

Law Library Mohr Chaffee

Northeast Minnesota Area Transportation Partnership Hallan Mikrot

Northeast Regional Emergency Communications Board Hallan Chief Deputy Paul

Widenstrom

NLX Ludwig Chaffee

Rush Line Corridor Task Force Mikrot Mohr

Snake River Watershed Management Joint Powers Board Mohr Hallan

Soil & Water Conservation District Liaison Ludwig Mohr

State Community Health Services Advisory Committee (SCHSAC) Chaffee Community Health

Services

Administrator

Samantha Lo

Board and Committee Appointments

COUNTY ESTABLISHED COMMITTEES

2019Appointment

2019Alternate

2020Appointment

2020Alternate

Budget Committee All

Economic Development Mikrot/Mohr

Facilities Committee Ludwig/Mohr

GIS Committee Hallan/Mohr

Government Operations Ludwig/Mikrot

Health & Human Services Hallan/Chaffee

Insurance Committee Hallan/Ludwig

Investment Committee Ludwig/Hallan

Land/Zoning Advisory Committee Chaffee/Ludwig*

*Liaison to Planning Commission

Legislative Committee All

Mille Lacs Band of Ojibwe Liaison Hallan/Chaffee

Negotiations (Labor Relations) Committee Chaffee/Mohr

Personnel Committee Chaffee/Ludwig Mohr

Pine County Chemical Health Coalition Ludwig/Mikrot

Public Safety Committee Hallan/Ludwig

Technology Committee Hallan/Mohr

Transportation Committee Hallan/Mikrot

OTHER APPOINTMENTS2019

Appointment2020

AppointmentEqual Employment Opportunity Coordinator required by section

3.2 of the County Policy and Procedure Manual Jackie Koivisto

AMC Delegate Appointments (county is authorized 1 delegate for

each commissioner and three additional delegates) Steve Hallan

Josh Mohr

Steve Chaffee

John Mikrot, Jr.

Matt Ludwig

Mark LeBrun

Becky Foss

David Minke

Northeast Minnesota Regional Advisory Committee (RAC) Sheriff Jeff Nelson

Minnesota Counties Intergovernmental Trust (MCIT David Minke

Steve Hallan

WORKING DRAFT TO BE CONSIDERED FOR ADOPTION AT ITS

JANUARY 7, 2020 MEETING

2020 Pine County Board of Commissioner Meeting Schedule

The meetings on the first Tuesday of the month begin at 10:00 a.m. and are held at the Pine

County Courthouse, Boardroom, Pine City;

The meetings on the third Tuesday of the month begin at 10:00 a.m. and are held at the North

Pine Government Center, 1602 Hwy 23 No., Sandstone), unless otherwise:

Projected dates if 1st & 3rd Tuesdays:

January 7th and 21st

February 4th and 18th

March 3rd and 17th

April 7th and 21st

May 5th and 19th

June 2nd and 16th

July 7th and 21st

August 4th and 18th

September 1st and 15th

October 6th and 20th

November 3rd and 17th

December 1st and 15th

Board of Equalization, June 15, 2020 at 6:00 p.m., Pine County Courthouse, Boardroom, Pine City.

Truth in Taxation, December 3, 2020, at 6:00 p.m., Pine County Courthouse, Boardroom, Pine City.

This meeting is required by MS 275.065 and must be held between November 25 and December 30. The

meeting may not start before 6:00 PM.

County Board Committee Meetings

Facilities 1st Wednesday -- 9:00 a.m.

Personnel 2nd Tuesday -- 9:00 a.m.

Technology 4th Tuesday of odd numbered months (January, March, May, July, September,

November)– 9:00 a.m.

Full Board Minutes – Pine County Board of Commissioners Page 1 December 17, 2019

MINUTES

OF THE

PINE COUNTY BOARD MEETING

Regular Meeting Tuesday, December 17, 2019 - 10:00 a.m.

North Pine Government Center 1602 Hwy. 23 North, Sandstone, Minnesota

Chair Josh Mohr called the meeting to order at 10:00 a.m. Present were Commissioners Steve Hallan,

John Mikrot, Jr., Steve Chaffee, and Matt Ludwig. Also present were County Administrator David

Minke and County Attorney Reese Frederickson.

The Pledge of Allegiance was said.

Chair Mohr called for public comment - there was no public comment.

Chair Mohr requested the following revisions to the Agenda:

Additions:

Consent Agenda #3.C: Off-Sale Liquor License for Duquette General Store

Consent Agenda #15: Memorandum of Understanding Amendment No. 1 between the State of Minnesota by and through its Board of Trustees of the Minnesota State Colleges and Universities on

behalf of Pine Technical and Community College and Pine County Sheriff’s Office Consent Agenda #16: Schedule Special Meeting - Committee of the Whole (Local Government

Officials)

Additional Information:

Regular Agenda #5: Final Corrections Officer/Dispatcher Collective Bargaining Agreement.

Commissioner Chaffee moved to adopt the amended Agenda. Second by Commissioner Ludwig.

Motion carried 5-0.

Commissioner Mikrot moved to approve the Minutes of the November 26, 2019 Special Meeting-

Committee of the Whole (County Assessing Update). Second by Commissioner Chaffee. Motion

carried 5-0.

Commissioner Hallan moved to approve the Minutes of the December 3, 2019 county board meeting

and Summary for publication. Second by Commissioner Mikrot. Motion carried 5-0.

Commissioner Mikrot moved to approve the Minutes of the December 5, 2019 Special Meeting-Truth in

Taxation. Second by Commissioner Hallan. Motion carried 5-0.

Minutes of Boards, Reports and Correspondence

Pine County Housing and Redevelopment Authority regular meeting – October 23, 2019

Notice of Availability, Public Comment Opportunity, and Written Comment Period for the Revised

Final Environmental Impact Statement on the Line 3 Replacement Project – December 9, 2019

Wellhead Protection Plan for City of Brook Park – November 23, 2019

Motion by Commissioner Ludwig to acknowledge the Minutes of Boards, Reports and Correspondence.

Second by Commissioner Hallan. Motion carried 5-0.


Commissioner Chaffee moved to approve the Consent Agenda. Second by Commissioner Hallan.

Motion carried 5-0.

CONSENT AGENDA

1. Approve November, 2019 Cash Balance

Fund November 30, 2018 November 30, 2019 Increase(Decrease)

General Fund 6,043,554 6,366,268 322,715

Health and Human Services

Fund

2,351,634 1,890,981 (460,653)

Road and Bridge Fund -25,902 3,593,725 3,619,627

Land Management Fund 1,875,569 2,127,760 252,190

TOTAL (inc non-major

funds)

13,771,681 16,445,846 2,674,165

2. November 2019 Disbursements and Claims over $2,000 Approve Disbursements Journal Report, November 1, 2019 – November 30, 2019 and Claims over

$2,000.

3. Approval of Licenses

A. Temporary Liquor License

i. Approve a 1 to 4-day license for the Minnesota Climbers Association to be held at the

Audubon Center, 54165 Audubon Road, Sandstone for January 3-5, 2020.

B. Tobacco License

Approve a license for 2020 for Denham Run Bar & Grill in Sturgeon Lake. A license was

already issued at the November 19, 2019 county board meeting. This licenses is for new owners.

C. 3.2 Off-Sale License

Approve a 3.2 off-sale license for Duquette General Store, Elizabeth Mae Anderson-Bandemer

(new owner).

4. Donations

A. Accept a $50 donation from VFW Post 4258 and designate to Veterans Outreach events.

B. Accept a $700 donation and designate to the Pine County Sheriff’s Office Shop-with-a-Cop

program.

C. Accept a $764 donation from the Night Stars 4-H Club of Pine City and designate to the Pine

County Sheriff’s Office K-9 program.

D. Accept a $300 donation from the Askov Rutabaga Festival and Fair Board and designate to the

Pine County Sheriff’s Reserve Fund.

5. Designate Polling Places

Approve Resolution 2019-57 declaring East Central Public School, Finlayson Elementary School,

Hinckley-Finlayson High School, and Pine City High School as designated polling places for

independent school district elections held in 2020. Authorize Board Chair and County

Administrator to sign.

6. Health & Human Services Contract with Jennifer White for Clinical Supervision Services Approve a one-year contract (January 1, 2020 – December 31, 2020) between Pine County Health

& Human Services and Jennifer White for clinical supervision services to adult mental health case

managers. The cost is $120 per hour, which is no change from the 2019 rate. Authorize Board

Chair and County Administrator to sign.


7. Agreement with Solid Oak Financial Services Approve agreement between Pine County Health and Human Services and Solid Oak Financial

Services, LLC., for providing guardianship services. The term of the contract is January 1, 2020 –

December 31, 2020, with a fee of $130 per month per client. This is an increase of $30/month/client

from 2019. Authorize Board Chair and County Administrator to sign.

8. Contract between Health & Human Services and Therapeutic Services Agency, Inc. (TSA)

Approve an agreement between Pine County Health and Human Services and Therapeutic Services

Agency, Inc. to provide clinical supervision to children mental health case managers ($120 per

hour/no change from 2019) and reflective practice supervision to child protection staff and public

health employees working in the family home visiting programs ($100 per hour for group reflective

practice supervision and $85 per hour for individual reflective practice supervision. This is a

decrease from the 2019 rate of $120 per hour). This contract is effective for the period of January 1,

2020 – December 31, 2020. Authorize Board Chair and County Administrator to sign.

9. City of Hinckley Prosecution Agreement Approve the Agreement for Prosecution Services between the City of Hinckley and the Pine County

Attorney’s Office. This agreement provides for $20,000 annually to the county attorney’s budget.

The term of the agreement is January 1, 2020 – December 31, 2020. Authorize Board Chair and

County Administrator to sign.

10. City of Rock Creek Prosecution Agreement

Approve the Agreement for Prosecution Services between the City of Rock Creek and the Pine

County Attorney’s Office. This agreement provides for $3,500 annually to the county attorney’s

budget. The term of the Agreement is January 1 – December 31, 2020. Authorize Board Chair and

County Administrator to sign.

11. Food Service Agreement – Summit Foods Service LLC

Approve the Food Service Agreement (Amendment #12) between the Pine County Jail and Summit

Food Service reflecting a 3.3% price increase for food service in the jail, effective January 15,

2020. Authorize Board Chair and County Administrator to sign.

12. 2019 Assessment Clerical Corrections List

Acknowledge the list of 2019 assessment clerical corrections.

13. Personnel

Approve regular employment status for Public Health Educator Krista Jensen, effective December

26, 2019.

14. New Hires A. Approve hiring part-time Corrections Officers Tristan Schroeder and Michelle Pickar, effective

December 18, 2019, $19.33 per hour, Grade 7, Step 1.

B. Approve hiring part-time Dispatcher Amanda Morris, effective December 18, 2019, $19.33 per

hour, Grade 6, Step 1.

C. Approve hiring Highway Maintenance Worker Wesley Miller, effective December 18, 2019,

$18.99 per hour, Grade 6, Step 1.

D. Approve hiring Temporary Elections Assistant Sharon King, effective January 13, 2020, $14.00

per hour (non-union).


15. Memorandum of Understanding – Pine Technical and Community College Approve the Memorandum of Understanding Amendment No. 1 between the State of Minnesota by and through its Board of Trustees of the Minnesota State Colleges and Universities on

behalf of Pine Technical and Community College and Pine County Sheriff’s Office relating to the

investigation of sexual assault. The amendment extends the term to December 31, 2021.

16. Schedule Special Meeting-Committee of the Whole Schedule Special Meeting-Committee of the Whole (Local Government Officials) meeting for

January 28, 2020, 6:00 p.m., North Pine Government Center, 1602 Hwy. 23 No., Sandstone.

REGULAR AGENDA

1. Health & Human Services Advisory Committee Report

The Health & Human Services Advisory Committee met December 2, 2019; Commissioner Hallan

provided an update at the December 3, 2019 county board meeting. Health & Human Services

Advisory Committee minutes were provided for review only.

2. Facilities Committee Report

Commissioner Ludwig provided an overview of the December 4, 2019 Facilities Committee

meeting. The sound issues at the North Pine Government Center (NPGC), John Wright Room, are

being addressed. Further discussions about space issues at the Courthouse and South Pine

Government Center (SPGC) will take place.

3. Personnel Committee Report

Commissioner Ludwig stated the Personnel Committee met on December 12, 2019 and provided an

overview of the meeting.

Motion by Commissioner Ludwig to approve recommendations of Personnel Committee as follows:

A. Health and Human Services

i. Acknowledge the resignation of Social Worker Carrie Reeves, effective December

13, 2019, and request backfill of the position and any subsequent vacancies that may

occur due to internal promotion or lateral transfer. The position is a Grade 10 with a

minimum starting wage of $24.70/hour (2020 rate).

ii. Acknowledge the retirement of Social Worker (MNChoices Assessor) Joe Kolb,

effective March 9, 2020, and request backfill of the position and any subsequent

vacancies that may occur due to internal promotion or lateral transfer. The position is

a Grade 10 with a minimum starting wage of $24.70/hour (2020 rate).

B. Sheriff’s Office – Jail

i. Acknowledge the resignation of Corrections Officer Brandon Koehnle, effective

November 24, 2019, and request backfill of the position and any subsequent


a Grade 7 with a minimum starting wage of $20.74.

ii. Acknowledge the resignation of part-time Corrections Officer Evan Peterson,

effective December 2, 2019 and request backfill of the position and any subsequent


a Grade 7 with a minimum starting wage of $20.74 (2020 wage).

iii. Acknowledge the resignation of Corrections Officer Scott Lindahl, effective

December 27, 2019 and request backfill of the position and any subsequent vacancies

that may occur due to internal promotion or lateral transfer. The position is a Grade 7

with a minimum starting wage of $20.74 (2020 wage).


Second by Commissioner Mikrot. Motion carried 5-0.

Chair Mohr distributed a comparison of salaries of county commissioners of counties between

15,000 and 50,000 population. Discussion was held regarding commissioner salary and per diems.

Commissioner Hallan stated the board received a 3% increase in 2016 and prior to that, the last

increase was in 2007.

Motion by Commissioner Chaffee to approve recommendations of Personnel Committee as follows:

Establish the 2020 Board Chair annual salary at $23,044 (unchanged from 2019)

Establish the 2020 Commissioner annual salary at $21,844 (unchanged from 2019)

Establish the 2020 Commissioner Per Diem Rate per meeting at $100 (unchanged from

2019)

Establish the Commissioner and Employee mileage reimbursement rate for 2020 to

follow the federal IRS rate for business mileage.


Motion by Commissioner Hallan to approve the recommendations of the Personnel Committee as

follows:

Establish the 2020 annual salary for County Attorney Reese Frederickson at $123,702

(6% increase).

Establish the 2020 annual salary for County Sheriff Jeff Nelson at $113,950 (8%

increase).

Second by Commissioner Ludwig. Motion carried 5-0.

Motion by Commissioner Chaffee to approve the recommendations of the Personnel Committee as

follows:

Approve the proposed 2020 Non-Union Salary Schedule which contains a 3% COLA

increase.

Approve a 3% COLA for non-union, non-elected employees in good standing effective

January 1, 2020.


Motion by Commissioner Chaffee to approve recommendation of Personnel Committee as follows:

Approve the proposed 2020 county contributions towards health insurance premiums,

HSA and VEBA contribution for non-union employees and elected officials (same as

union contracts)

Plan Options

County

Contribution

Plan Type Monthly

CMM 1500 Single $750.00

CMM 1500 Family $1,562.70

VEBA Single $699.75

VEBA Family $1,350.20

H.S.A Single $729.50

H.S.A Family $1,562.70


H.S.A Access Single $680.00

H.S.A Access Family $1,562.70

H.S.A. High Value Single $657.50

H.S.A. High Value

Family $1,562.70


4. Establish 2020 Board and Committee Per Diems

Chair Mohr provided an overview of Resolution 2019-62 which would establish the 2020 per diem

rates for residents who serve on various boards and committees for the county. (This resolution does

not apply to county commissioners). Chair Mohr expressed appreciation to those who participate as

board and committee members.

Motion by Commissioner Chaffee to approve Resolution 2019-62 establishing a $75 per diem for

the Zoning Board (planning commissioner), HHS Advisory, Pine County Chemical Health Coalition,

Extension Committee, Library, Community Health Advisory, County HRA and Probation Advisory

Committees for 2020. Second by Commissioner Ludwig. Motion carried 5-0.

5. 2020 Pine County Property Tax Levy and Budget

County Administrator David Minke presented the 2020 Pine County property tax levy at

$19,354,383 and the 2020 budget.

BUDGET SUMMARY 2020

DEPT REVENUE # DEPARTMENT REVENUES

5 COUNTY BOARD 0 255,502

13 COURT ADMINISTRATION 2,500 64,000

20 LAW LIBRARY 29,000 29,000

41 COUNTY AUDITOR-TREASURER 106,000 766,464

61 MIS 15,000 784,483

62 CENTRAL SERVICES 34,000 34,000

63 TRUTH IN TAXATION 8,800 13,500

72 COUNTY ADMINISTRATOR 500 469,777

74 AQUATIC INVASIVE SPECIES PROG 123,930 123,930

91 COUNTY ATTORNEY 140,089 1,077,959

92 CONTRACTED ATTNYS/CONSULTANTS 0 30,000

93 VICTIM SERVICES 70,000 70,000

101 COUNTY RECORDER 302,200 386,298

105 COUNTY ASSESSOR 195,000 581,498

107 PLANNING AND ZONING 186,545 253,827

111 GOVT BUILDING OPERATIONS 251,140 844,098

121 VETERANS SERVICES 14,000 159,747

201 COUNTY SHERIFF 1,278,450 4,504,676

204 SHERIFF DISPATCH 0 838,964

205 BOAT & WATER 6,425 6,425

206 SNOWMOBILE GRANT 5,597 5,597

208 ATV GRANT 6,919 6,919


210 GUN PERMITS 45,448 45,448

212 CANINE UNIT 10,000 10,000

214 SANDSTONE RANGE TRAINING 2,000 2,000

227 ENHANCE 911 106,641 106,641

249 MEDICAL EXAMINER 0 62,000

251 COUNTY JAIL 446,500 4,374,060

253 COURT SECURITY 0 229,962

255 PROBATION 318,749 973,980

256 SENTENCE TO SERVE 0 83,386

281 CIVIL DEFENSE 21,615 105,912

392 SCORE RECYCLING 339,714 428,547

501 ECR LIBRARY 0 339,861

502 HISTORICAL SOCIETY 0 25,000

601 SOIL /WATER CONSERVATION 19,049 78,388

603 COUNTY EXTENTION 0 158,411

604 AGRICULTURE SOCIETY 0 10,000

605 ECONOMIC DEVELOPMENT 1,700 0

613 WATERSHED BOARD 0 9,968

702 PINE COUNTY HOUSING AUTHORITY 0 4,500

801 NON-DEPARTMENTAL 14,593,842 283,071

813 MEED-CENTRAL MN INITIATIVE 0 7,450

TOTAL 18,681,353 18,645,249

DEPT HEALTH AND HUMAN SERVICES REVENUES

# 12-420 INCOME MAINTENANCE 3,233,709 3,233,709

12-430 SOCIAL SERVICES 7,159,637 7,159,637

12-440 CHILDRENS COLLABORATIVE 134,700 134,700

12-481 NURSING 1,422,464 1,422,464

TOTAL 11,950,510 11,950,510

DEPT HIGHWAY REVENUES

# DEPARTMENT 13-310 ADMINISTRATION 0 369,088

13-320 ENGR/CONSTRUCTION 0 5,545,872

13-330 EQUIPMENT 0 2,391,618

13-340 REPAIR AND SHOP 0 1,909,899

13-801 NON-DEPARTMENTAL 10,299,144 82,667

TOTAL 10,299,144 10,299,144

DEPT RESOURCE DEVELOPMENT REVENUES

# DEPARTMENT 22-703 LAND USE 891,648 881,648

22-705 ROAD FUND GAS TAX 7,200 7,200

22-707 TIMBER DEVELOPMENT 0 10,000


22-708 BLIGHT CLEANUP 10,000 10,000

TOTAL 908,848 908,848

DEPT BUILDING FUND REVENUES

# DEPARTMENT 38-801 BUILDING FUND 75,000 75,000

DEPT 2015 JAIL BONDS REVENUES

# DEPARTMENT 39-810 2015A JAIL BONDS 1,181,265 1,102,510

DEPT 2012A CTHSE BONDS REVENUES

# DEPARTMENT 40-810 2012A COURTHOUSE BONDS 1,021,590 949,779

DEPT 2017A G.O. CIP BONDS REVENUES

# DEPARTMENT 41-810 2017A G.O. CIP BONDS 341,409 323,252

DEPT EQUIPMENT REVENUES

# DEPARTMENT 43-801 EQUIPMENT 100,000 100,000

DEPT ELECTIONS REVENUES

# DEPARTMENT 44-801 ELECTIONS 98,034 98,034

TOTAL ALL FUNDS 44,657,153 44,452,326

Motion by Commissioner Ludwig to approve Resolution 2019-58 Establishing the 2020 Pine

County Property Tax Levy at $19,354,383 and authorize Board Chair and County Administrator to

sign. Second by Commissioner Hallan. Motion carried 5-0.

Motion by Commissioner Ludwig to approve Resolution 2019-59 Adopting the 2020 Pine County

Budget and authorize Board Chair and County Administrator to sign. Second by Chair Mohr.

Motion carried 5-0.

6. True County Assessing County Administrator Minke stated this is an opportunity for the county board to give direction

following the November public meeting. After discussion, the consensus of the board was that more

information is needed before proceeding with True County Assessing. County Assessor/Recorder

Lorri Houtsma thanked the county board and townships for their input and concerns regarding this

topic.

7. Jail Canteen Fund Assignment

Auditor-Treasurer Kelly Schroeder provided an overview of the jail canteen fund. Schroeder stated

by assigning various accounts to the canteen fund, the county’s unassigned cash balance will be


reduced while creating a fund balance to supplement purchases for the benefit of the inmates.

Motion by Commissioner Mikrot to assign accounts 01-0251-000-0000-5869 (Jail Canteen

Revenue), 01-0251-000-0000-6461 (Jail Canteen Expense), 01-0251-000-0000-5864 (Jail Inmate

Communications Revenue), 01-0251-000-0000-6816 (Jail Inmate Communications Expense).


8. Department of Human Services Overpayment

County Administrator Minke explained the Minnesota Department of Human Services is seeking

reimbursement of $47,639.59 from Pine County. These payments were for Substance Use Disorder

for Institutes of Mental Disease (IMD). The cost share was improperly calculated by DHS from

2014-2018. DHS is seeking to collect a total of $8.8 million statewide from counties.

Motion by Commissioner Hallan to send a letter to the Minnesota Department of Human Services

contesting the repayment of funds. Second by Commissioner Mikrot. Motion carried 5-0.

9. Refugee Resettlement

County Administrator Minke gave an overview of Presidential Executive Order 13888 on Enhancing

State and Local Involvement in Refugee Resettlement. The executive order relates to county

consent to refugee resettlement. Health and Human Services Director Foss noted the State of

Minnesota is currently opted in and no refugees have been resettled in Pine County in the last two

years. Foss stated if no action is taken, the county will be considered opted out. Commissioners

requested additional information and discussion at a future meeting.

10. Wellness in the Woods Agreement

Health and Human Services Supervisor Barbara Schmidt gave an overview of the Wellness in the

Woods program which is currently in place in Stearns County. Wellness in the Woods would

provide peer-to-peer mental health socialization activities for adults in Pine County; the cost of each

event would not exceed $1,100 with an annual cost of $13,200. The term of the contract is

December 2019 through December 31, 2020.

Motion by Commissioner Chaffee to approve an agreement between Health & Human Services and

Wellness in the Woods. Authorize Board Chair and County Administrator to sign. Second by

Commissioner Hallan. Motion carried 5-0.

11. Addendum to Memorandum of Agreement – University of Minnesota Extension

The 2020 Pine County Budget includes the addition of a one-half time agricultural educator.

Motion by Chair Mohr to approve an Addendum to Memorandum of Agreement between the

University of Minnesota and Pine County for providing Extension programs locally and employing

county Extension staff. Motion carried 5-0.

12. Purchasing from Mohr Parts and Supplies Inc.

Chair Mohr is the owner of Mohr Parts and Supplies Inc. in Pine City. Minnesota statute prohibits a

county commissioner from having a direct or indirect interest in business with the county unless the

County Board, by unanimous vote, allows the business transactions and the transactions do not

require a bid under statute. The county commissioners have indicated a desire to consider this

resolution on an annual basis.

Motion by Commissioner Hallan to approve Resolution 2019-60 approving purchasing from Mohr

Parts and Supplies Inc. for 2020. Second by Commissioner Ludwig. Motion carried 4-0 with

Commissioners Hallan, Chaffee, Mikrot and Ludwig voting in favor. Chair Mohr abstained from

voting.


13. Facilities Committee – January 2020

County Administrator Minke noted the January 2020 regular meeting of the Facilities Committee

falls on New Year’s Day and recommended the Facilities Committee meeting be rescheduled.

Motion by Commissioner Ludwig to schedule the January, 2020 Facilities Committee to January 8,

2020. Second by Commissioner Chaffee. Motion carried 5-0.

14. Establish Date for 2020 County Board Strategic Planning Session

It was the consensus of the board to schedule a Special Meeting/Committee of the Whole meeting

for strategic planning and discussion of goals and major projects for January 30, 2020 at 9:00 a.m.,

in the Board Room, Pine County Courthouse, Pine City.

15. AFSCME Correction Officer-Dispatcher Collective Bargaining Agreement 2020-2021

County Administrator Minke stated the tentative agreement with the Correction Officer-Dispatcher

unit represented by AFSCME was approved by the bargaining unit.

Motion by Chair Mohr to approve the Collective Bargaining Agreement with correction

officers/dispatchers for 2020-2021. Second by Commissioner Chaffee. Motion carried 5-0.

16. Commissioner Updates Holiday Tree Event: Chair Mohr stated this event went well.

Soil & Water Conservation District: Commissioner Ludwig stated there was discussion on how

often wells should be tested. SWCD will send out tree ordering information soon.

AMC Annual Conference: Chair Mohr, Commissioner Hallan, and Commissioner Ludwig stated

there were very informative presentations and discussions at the conference.

East Central Solid Waste Commission: Commissioner Hallan stated the 2020 budget was set.

East Central Regional Library: Chair Mohr absent due to AMC Annual Conference.

Pine County Chemical Health Coalition: Commissioner Ludwig absent due to AMC Annual

Conference.

Law Library: IT Director Ryan Findell stated a new computer is needed as the current computer

has reached end of life.

Central MN Jobs and Training: Commissioner Hallan stated several legislators were present and

good discussions took place.

Central MN Workforce Development Board: No report.

State Community Health Services Advisory Committee (SCHSAC): Commissioner Chaffee unable

to attend.

East Central Regional Development Commission: Commissioner Mikrot stated a letter of support

for the James Oberstar Trail will be provided.

17. Other

On behalf of the commissioners, Vice-Chair Chaffee presented Chair Mohr a Certificate in

recognition and appreciation of Commissioner Mohr’s service as Chair of the Pine County Board of

Commissioners for 2019.

18. Upcoming Meetings Upcoming meetings were reviewed.

19. Adjourn With no further business, Chair Mohr adjourned the meeting at 11:38 a.m. The next regular meeting


of the county board is scheduled for Tuesday, January 7, 2020 at 10:00 a.m. at the Pine County

Courthouse, 635 Northridge Drive NW, Pine City, Minnesota.

_______________________________ _____________________________

Joshua Mohr, Chair David J. Minke, Administrator

Board of Commissioners Clerk to County Board of Commissioners

Summary Board Minutes – Pine County Board of Commissioners Page 1 December 17, 2019

SUMMARY

OF

MINUTES

OF THE

PINE COUNTY BOARD MEETING

Regular Meeting Tuesday, December 17, 2019 - 10:00 a.m.

North Pine Government Center 1602 Hwy. 23 North, Sandstone, Minnesota

Chair Josh Mohr called the meeting to order at 10:00 a.m. Present were Commissioners Steve Hallan,

John Mikrot, Jr., Steve Chaffee, and Matt Ludwig. Also present were County Administrator David

Minke and County Attorney Reese Frederickson.

The Pledge of Allegiance was said.

Chair Mohr called for public comment. There was no public comment.

Commissioner Chaffee moved to adopt the amended Agenda. Second by Commissioner Ludwig.

Motion carried 5-0.

Commissioner Mikrot moved to approve the Minutes of the November 26, 2019 Special Meeting-

Committee of the Whole (County Assessing Update). Second by Commissioner Chaffee. Motion

carried 5-0.

Commissioner Hallan moved to approve the Minutes of the December 3, 2019 county board meeting

and Summary for publication. Second by Commissioner Mikrot. Motion carried 5-0.

Commissioner Mikrot moved to approve the Minutes of the December 5, 2019 Special Meeting-Truth in

Taxation. Second by Commissioner Hallan. Motion carried 5-0.

Minutes of Boards, Reports and Correspondence

Pine County Housing and Redevelopment Authority regular meeting – October 23, 2019

Notice of Availability, Public Comment Opportunity, and Written Comment Period for the Revised

Final Environmental Impact Statement on the Line 3 Replacement Project – December 9, 2019

Wellhead Protection Plan for City of Brook Park – November 23, 2019

Motion by Commissioner Ludwig to acknowledge the Minutes of Boards, Reports and Correspondence.


Commissioner Chaffee moved to approve the Consent Agenda. Second by Commissioner Hallan.

Motion carried 5-0.

Fund November 30, 2018 November 30, 2019 Increase(Decrease)

General Fund 6,043,554 6,366,268 322,715

Health and Human Services

Fund

2,351,634 1,890,981 (460,653)

Road and Bridge Fund -25,902 3,593,725 3,619,627

Land Management Fund 1,875,569 2,127,760 252,190


TOTAL (inc non-major

funds)

13,771,681 16,445,846 2,674,165

Approve Disbursements Journal Report, November 1, 2019 – November 30, 2019 and Claims over

$2,000.

Approve a 1 to 4-day license for the Minnesota Climbers Association to be held at the Audubon

Center, 54165 Audubon Road, Sandstone for January 3-5, 2020.

Approve a license for 2020 for Denham Run Bar & Grill in Sturgeon Lake. A license was already

issued at the November 19, 2019 county board meeting. This licenses is for new owners.

Approve a 3.2 off-sale license for Duquette General Store, Elizabeth Mae Anderson-Bandemer (new

owner).

Accept a $50 donation from VFW Post 4258 and designate to Veterans Outreach events.

Accept a $700 donation and designate to the Pine County Sheriff’s Office Shop-with-a-Cop

program.

Accept a $764 donation from the Night Stars 4-H Club of Pine City and designate to the Pine County

Sheriff’s Office K-9 program.

Accept a $300 donation from the Askov Rutabaga Festival and Fair Board and designate to the Pine

County Sheriff’s Reserve Fund.

Approve Resolution 2019-57 declaring East Central Public School, Finlayson Elementary School,

Hinckley-Finlayson High School, and Pine City High School as designated polling places for

independent school district elections held in 2020.

Approve a one-year contract (January 1, 2020 – December 31, 2020) between Pine County Health

& Human Services and Jennifer White for clinical supervision services to adult mental health case

managers. The cost is $120 per hour, which is no change from the 2019 rate.

Approve agreement between Pine County Health and Human Services and Solid Oak Financial

Services, LLC., for providing guardianship services. The term of the contract is January 1, 2020 –

December 31, 2020, with a fee of $130 per month per client. This is an increase of $30/month/client

from 2019.

Approve an agreement between Pine County Health and Human Services and Therapeutic Services

Agency, Inc. to provide clinical supervision to children mental health case managers ($120 per

hour/no change from 2019) and reflective practice supervision to child protection staff and public

health employees working in the family home visiting programs ($100 per hour for group reflective

practice supervision and $85 per hour for individual reflective practice supervision. This is a

decrease from the 2019 rate of $120 per hour). This contract is effective for the period of January 1,

2020 – December 31, 2020.

Approve the Agreement for Prosecution Services between the City of Hinckley and the Pine County

Attorney’s Office. This agreement provides for $20,000 annually to the county attorney’s budget.

The term of the agreement is January 1, 2020 – December 31, 2020.

Approve the Agreement for Prosecution Services between the City of Rock Creek and the Pine

County Attorney’s Office. This agreement provides for $3,500 annually to the county attorney’s

budget. The term of the Agreement is January 1 – December 31, 2020.


Approve the Food Service Agreement (Amendment #12) between the Pine County Jail and Summit

Food Service reflecting a 3.3% price increase for food service in the jail, effective January 15,

2020.

Acknowledge the list of 2019 assessment clerical corrections.

Approve regular employment status for Public Health Educator Krista Jensen, effective December

26, 2019.

Approve hiring part-time Corrections Officers Tristan Schroeder and Michelle Pickar, effective

December 18, 2019, $19.33 per hour, Grade 7, Step 1.

Approve hiring part-time Dispatcher Amanda Morris, effective December 18, 2019, $19.33 per

hour, Grade 6, Step 1.

Approve hiring Highway Maintenance Worker Wesley Miller, effective December 18, 2019, $18.99

per hour, Grade 6, Step 1.

Approve hiring Temporary Elections Assistant Sharon King, effective January 13, 2020, $14.00 per

hour (non-union).

Approve the Memorandum of Understanding Amendment No. 1 between the State of Minnesota by and through its Board of Trustees of the Minnesota State Colleges and Universities on

behalf of Pine Technical and Community College and Pine County Sheriff’s Office relating to the

investigation of sexual assault. The amendment extends the term to December 31, 2021.

Schedule Special Meeting-Committee of the Whole (Local Government Officials) meeting for

January 28, 2020, 6:00 p.m., North Pine Government Center, 1602 Hwy. 23 No., Sandstone.

Personnel Committee Report

Commissioner Ludwig stated the Personnel Committee met on December 12, 2019 and provided an

overview of the meeting.

Motion by Commissioner Ludwig to approve recommendations of Personnel Committee as follows:

A. Health and Human Services

i. Acknowledge the resignation of Social Worker Carrie Reeves, effective December

13, 2019, and request backfill of the position and any subsequent vacancies that may

occur due to internal promotion or lateral transfer. The position is a Grade 10 with a

minimum starting wage of $24.70/hour (2020 rate).

ii. Acknowledge the retirement of Social Worker (MNChoices Assessor) Joe Kolb,

effective March 9, 2020, and request backfill of the position and any subsequent


a Grade 10 with a minimum starting wage of $24.70/hour (2020 rate).

B. Sheriff’s Office – Jail

i. Acknowledge the resignation of Corrections Officer Brandon Koehnle, effective

November 24, 2019, and request backfill of the position and any subsequent


a Grade 7 with a minimum starting wage of $20.74.

ii. Acknowledge the resignation of part-time Corrections Officer Evan Peterson,

effective December 2, 2019 and request backfill of the position and any subsequent


a Grade 7 with a minimum starting wage of $20.74 (2020 wage).

iii. Acknowledge the resignation of Corrections Officer Scott Lindahl, effective

December 27, 2019 and request backfill of the position and any subsequent vacancies


that may occur due to internal promotion or lateral transfer. The position is a Grade 7

with a minimum starting wage of $20.74 (2020 wage).


Motion by Commissioner Chaffee to approve recommendations of Personnel Committee as follows:

Establish the 2020 Board Chair annual salary at $23,044 (unchanged from 2019)

Establish the 2020 Commissioner annual salary at $21,844 (unchanged from 2019)

Establish the 2020 Commissioner Per Diem Rate per meeting at $100 (unchanged from

2019)

Establish the Commissioner and Employee mileage reimbursement rate for 2020 to

follow the federal IRS rate for business mileage.


Motion by Commissioner Hallan to approve the recommendations of the Personnel Committee as

follows:

Establish the 2020 annual salary for County Attorney Reese Frederickson at $123,702

(6% increase).

Establish the 2020 annual salary for County Sheriff Jeff Nelson at $113,950 (8%

increase).

Second by Commissioner Ludwig. Motion carried 5-0.

Motion by Commissioner Chaffee to approve the recommendations of the Personnel Committee as

follows:

Approve the proposed 2020 Non-Union Salary Schedule which contains a 3% COLA

increase.

Approve a 3% COLA for non-union, non-elected employees in good standing effective

January 1, 2020.


Motion by Commissioner Chaffee to approve recommendation of Personnel Committee as follows:

Approve the proposed 2020 county contributions towards health insurance premiums,

HSA and VEBA contribution for non-union employees and elected officials (same as

union contracts)

Plan Options

County

Contribution

Plan Type Monthly

CMM 1500 Single $750.00

CMM 1500 Family $1,562.70

VEBA Single $699.75

VEBA Family $1,350.20

H.S.A Single $729.50

H.S.A Family $1,562.70

H.S.A Access Single $680.00

H.S.A Access Family $1,562.70


H.S.A. High Value Single $657.50

H.S.A. High Value

Family $1,562.70


Motion by Commissioner Chaffee to approve Resolution 2019-62 establishing a $75 per diem for

the Zoning Board (planning commissioner), HHS Advisory, Pine County Chemical Health Coalition,

Extension Committee, Library, Community Health Advisory, County HRA and Probation Advisory

Committees for 2020. Second by Commissioner Ludwig. Motion carried 5-0.

2020 Pine County Property Tax Levy and Budget

County Administrator David Minke presented the 2020 Pine County property tax levy at

$19,354,383 and the 2020 budget.

BUDGET SUMMARY 2020

DEPT REVENUE # DEPARTMENT REVENUES

5 COUNTY BOARD 0 255,502

13 COURT ADMINISTRATION 2,500 64,000

20 LAW LIBRARY 29,000 29,000

41 COUNTY AUDITOR-TREASURER 106,000 766,464

61 MIS 15,000 784,483

62 CENTRAL SERVICES 34,000 34,000

63 TRUTH IN TAXATION 8,800 13,500

72 COUNTY ADMINISTRATOR 500 469,777

74 AQUATIC INVASIVE SPECIES PROG 123,930 123,930

91 COUNTY ATTORNEY 140,089 1,077,959

92 CONTRACTED ATTNYS/CONSULTANTS 0 30,000

93 VICTIM SERVICES 70,000 70,000

101 COUNTY RECORDER 302,200 386,298

105 COUNTY ASSESSOR 195,000 581,498

107 PLANNING AND ZONING 186,545 253,827

111 GOVT BUILDING OPERATIONS 251,140 844,098

121 VETERANS SERVICES 14,000 159,747

201 COUNTY SHERIFF 1,278,450 4,504,676

204 SHERIFF DISPATCH 0 838,964

205 BOAT & WATER 6,425 6,425

206 SNOWMOBILE GRANT 5,597 5,597

208 ATV GRANT 6,919 6,919

210 GUN PERMITS 45,448 45,448

212 CANINE UNIT 10,000 10,000

214 SANDSTONE RANGE TRAINING 2,000 2,000

227 ENHANCE 911 106,641 106,641

249 MEDICAL EXAMINER 0 62,000

251 COUNTY JAIL 446,500 4,374,060


253 COURT SECURITY 0 229,962

255 PROBATION 318,749 973,980

256 SENTENCE TO SERVE 0 83,386

281 CIVIL DEFENSE 21,615 105,912

392 SCORE RECYCLING 339,714 428,547

501 ECR LIBRARY 0 339,861

502 HISTORICAL SOCIETY 0 25,000

601 SOIL /WATER CONSERVATION 19,049 78,388

603 COUNTY EXTENTION 0 158,411

604 AGRICULTURE SOCIETY 0 10,000

605 ECONOMIC DEVELOPMENT 1,700 0

613 WATERSHED BOARD 0 9,968

702 PINE COUNTY HOUSING AUTHORITY 0 4,500


813 MEED-CENTRAL MN INITIATIVE 0 7,450

TOTAL 18,681,353 18,645,249

DEPT HEALTH AND HUMAN SERVICES REVENUES

# 12-

420 INCOME MAINTENANCE 3,233,709 3,233,709

12-

430 SOCIAL SERVICES 7,159,637 7,159,637

12-440 CHILDRENS COLLABORATIVE 134,700 134,700

12-

481 NURSING 1,422,464 1,422,464

TOTAL 11,950,510 11,950,510

DEPT HIGHWAY REVENUES

# DEPARTMENT 13-

310 ADMINISTRATION 0 369,088

13-

320 ENGR/CONSTRUCTION 0 5,545,872

13-

330 EQUIPMENT 0 2,391,618

13-

340 REPAIR AND SHOP 0 1,909,899

13-


TOTAL 10,299,144 10,299,144

DEPT RESOURCE DEVELOPMENT REVENUES

# DEPARTMENT


22-

703 LAND USE 891,648 881,648

22-

705 ROAD FUND GAS TAX 7,200 7,200

22-

707 TIMBER DEVELOPMENT 0 10,000

22-

708 BLIGHT CLEANUP 10,000 10,000

TOTAL 908,848 908,848

DEPT BUILDING FUND REVENUES

# DEPARTMENT 38-

801 BUILDING FUND 75,000 75,000

DEPT 2015 JAIL BONDS REVENUES

# DEPARTMENT 39-

810 2015A JAIL BONDS 1,181,265 1,102,510

DEPT 2012A CTHSE BONDS REVENUES

# DEPARTMENT 40-

810 2012A COURTHOUSE BONDS 1,021,590 949,779

DEPT 2017A G.O. CIP BONDS REVENUES

# DEPARTMENT 41-

810 2017A G.O. CIP BONDS 341,409 323,252

DEPT EQUIPMENT REVENUES

# DEPARTMENT 43-

801 EQUIPMENT 100,000 100,000

DEPT ELECTIONS REVENUES

# DEPARTMENT 44-

801 ELECTIONS 98,034 98,034

TOTAL ALL FUNDS 44,657,153 44,452,326

Motion by Commissioner Ludwig to approve Resolution 2019-58 Establishing the 2020 Pine

County Property Tax Levy at $19,354,383. Second by Commissioner Hallan. Motion carried 5-0.

Motion by Commissioner Ludwig to approve Resolution 2019-59 Adopting the 2020 Pine County

Budget. Second by Chair Mohr. Motion carried 5-0.


Motion by Commissioner Mikrot to assign accounts 01-0251-000-0000-5869 (Jail Canteen

Revenue), 01-0251-000-0000-6461 (Jail Canteen Expense), 01-0251-000-0000-5864 (Jail Inmate

Communications Revenue), 01-0251-000-0000-6816 (Jail Inmate Communications Expense).


Motion by Commissioner Hallan to send a letter to the Minnesota Department of Human Services

contesting the repayment of funds. Second by Commissioner Mikrot. Motion carried 5-0.

Motion by Commissioner Chaffee to approve an agreement between Health & Human Services and

Wellness in the Woods. Second by Commissioner Hallan. Motion carried 5-0.

Motion by Chair Mohr to approve an Addendum to Memorandum of Agreement between the

University of Minnesota and Pine County for providing Extension programs locally and employing

county Extension staff. Motion carried 5-0.

Motion by Commissioner Hallan to approve Resolution 2019-60 approving purchasing from Mohr

Parts and Supplies Inc. for 2020. Second by Commissioner Ludwig. Motion carried 4-0 with

Commissioners Hallan, Chaffee, Mikrot and Ludwig voting in favor. Chair Mohr abstained from

voting.

Motion by Commissioner Ludwig to schedule the January, 2020 Facilities Committee to January 8,

2020. Second by Commissioner Chaffee. Motion carried 5-0.

A Special Meeting/Committee of the Whole meeting for strategic planning and discussion of goals

and major projects is scheduled for January 30, 2020 at 9:00 a.m., in the Board Room, Pine County

Courthouse, Pine City.

Motion by Chair Mohr to approve the Collective Bargaining Agreement with correction

officers/dispatchers for 2020-2021. Second by Commissioner Chaffee. Motion carried 5-0.

With no further business, Chair Mohr adjourned the meeting at 11:38 a.m. The next regular meeting

of the county board is scheduled for Tuesday, January 7, 2020 at 10:00 a.m. at the Pine County

Courthouse, 635 Northridge Drive NW, Pine City, Minnesota.

_______________________________ _____________________________

Joshua Mohr, Chair David J. Minke, Administrator

Board of Commissioners Clerk to County Board of Commissioners

The full text of the board’s Minutes are available at the County Administrator’s Office and the

county’s website (www.co.pine.mn.us). Copies may also be requested from the administrator’s

office.

http://www.co.pine.mn.us/

PINE COUNTY MINNESOTA

MINUTES PINE COUNTY ZONING BOARD November 21, 2019 5:30 p.m. North Pine Government Center 1600 Hwy 23 N Sandstone, MN

Members Present:

Members Absent: Staff Present: Others Present:

Dirk Nelson, Patrick Schifferdecker, Richard Glattly (Vice Chair), Gary Valvoda, Skip Thomson, Rick Williams, Matt Ludwig (Ex-Officio) Nancy Rys Caleb Anderson, Land & Resources Manager Les Orvis, Tyler Kroschel

CALL TO ORDER Skip Thomson called the meeting to order at 5:26p.m.

APPROVAL OF AGENDA SchifferdeckerNalvoda, 6-0 to approve the agenda.

APPROVAL OF MINUTES Valvoda identified a typographical error and statement needing clearer language. Glattly/Schifferdecker, 6-0 to approve the minutes, as corrected, for the October 24, 2019 meeting.

RUBY AEM TRAPP REVOCABLE LIVING TRUST FINAL PLAT (55301 TRAPP LN, SANDSTONE; PI D: 12.0155.000

Anderson provided a summary of the statements from all of the public officials listed in Section 8.03 of the Pine County Subdivision and Platting Ordinance.

• Anderson confirmed that the lot meets all zoning lot dimensional requirements, public road frontage requirements, and SSTS requirements.

• The County Engineer, Mark Lebrun, provided his approval that the road meets specifications listed in the Subdivision and Platting Ordinance.

• The County Surveyor provided technical feedback to the applicant's surveyor, Tyler Kroschel, and the corrections have been made.

• The County Attorney verified that the fee simple title to the platted property is in the sole ownership of the subdivider.

• Dell Grove Township provided a letter that they approve of the road construction provided the road is graded in spring of 2020.

Glattly made a motion that if there was an existing public road easement along the property it should be approved as a minor subdivision. Tyler Kroschel advised that all of the platting work is mostly done and it would be more work to revise the plat as a minor subdivision. Glattly withdrew his motion.

1 Zoning Board Minutes

11/21/2019

Glattly/Valvoda 6-0 to inform the County Board that the Final Plat conforms to the requirements of this Ordinance.

OLD BUSINESS: Pine County Zoning Ordinance Anderson provided the Board the zoning maps prepared by the City of Denham, City of Kerrick, and Nickerson Township. The Board question the "spotty zoning," aspects of the Kerrick zoning map but agreed to honor the zoning maps as submitted by all three jurisdictions.

Anderson inquired with the Board as to how they would like to proceed with the County Zoning Ordinance. He also advised that the relationship between the Subdivision and Platting Ordinance and County Zoning Ordinance should be more closely looked at. The group requested time to review the County Zoning Ordinance and will consider it at their December 2019 meeting.

ADJOURN Schiff deckerNVilli j s 6-0 to adjourn the meeting. The meeting was adjourned at 6:20pm.

Lati-ar. Pip Thomson

ecretary Zoning Board Chair Nancy Rys Zoning Board

2 Zoning Board Minutes

11/21/2019

~Northern ~ Natural Gas

December 17, 2019

RE: Northern Natural Gas Northern Lights 2021 Expansion Project FERC Docket No. PF20-1-000

Northern Natural Gas Company P.O. Box 3330 Omaha, NE 68103-0330 402 398- 7200

~· ). .

Dear Stakeholder:

Northern Natural Gas (Northern) owns and operates a 14,700-mile natural gas transmission pipeline system extending from Texas to the Upper Peninsula of Michigan. Headquartered in Omaha, Nebraska, Northern has been in the natural gas transportation business since 1930.

Northern is proposing to construct the Northern Lights 2021 Expansion Project (Project) to accommodate requests from Northem's customers for firm natural gas transportation capacity along Northern's existing pipeline system. To meet these requests, Northern is proposing to construct and operate the following facilities, all located in Minnesota.

Component Component Description Approximate Location County State Name Pipeline 5.8-mile extension of the 36- T IOIN, R22W, Sections

inch-diameter Lake Mills to 4, 9, 16, 21, 22, 27; Freeborn MN Albert Lea E-line Tl 02N, R 22W, Section 33

2.9-mile extension of the 24- T 114N, R 21 W, Sections Dakota and inch-diameter Willmar D 20,21,26,27,28 Scott MN branch line 2. 0-mile 12-inch-diameter T 118N, R 31 W, Sections Meeker MN Willmar branch line loop 7, 17, 18 1 .5-mile 3 0-inch-diameter T 30N, R21 W, Sections Farmington to Hugo C-line 25 and36 Washington MN extension 1.0-mile 30-inch-diameter T 3 lN, R 20 W, Sections 6 loop of the Farmington to and 7 Washington MN Hugo B-line 2. 7-mile 3 0-inch-diameter T 3 lN, R20 W, Section 6; loop of the Elk River 3rd T 32N, R20 W, Section Washington MN branch line 31; T 32N, R21 W,

Sections 34, 35, 36 0.7-mile 24-inch-diameter T 48N, R 17 W, Sections Carlton MN Carlton Interconnect loop 9, 10, 16 5.0-mile 6-inch-diameter T 123N, R 30 W, Sections Paynesville branch line loop 14, 15, 16, 17, 18 Steams MN T 123N, R 31 W, Section

13

Northern Lights 2021 Expansion Project

• < ~,., ''"' .,. ~ ......

. ,Con,tpi:.es~ifn Modifications (re-wheel) Unit No. 1 at the existing Tl 09N, R 21 W, Section 2 Rice MN Faribault compressor station New compressor station near T 41N, R20W, Section 30 Pine MN Hinckley Additional compression at T40N, R30W, Section 30 Morrison MN the Pierz compressor station

Interconnect Modifications to the Pierz T40N, R30W, Section 30 Morrison MN Interconnect

Northern has received approval from the Federal Energy Regulatory Commission (FERC) to utilize FERC's pre-filing process. FERC approves the location, construction, and operation of interstate natural gas pipeline facilities, and conducts environmental reviews to ensure impacts are minimized. The pre-filing process allows Northern, to work proactively with stakeholders prior to filing the required application with FERC. The pre-filing process includes the implementation of a public participation plan, which is discussed in more detail below.

Northern's public participation plan includes discussions with affected landowners; conducting public meetings near the proposed facility locations; identifying a single point of contact with Northern; and establishing a dedicated project website to post project information. The contact information is detailed in the final paragraph below. Northern's pre-filing approval and subsequent documents are docketed at PF20-l-OOO. The docket may be accessed through the FERC website at www.ferc.gov. Northern plans to file its application with FERC in July 2020 requesting authorization to construct and operate the facilities. Upon approval of that application, Northern anticipates construction will commence in spring 2021.

This letter has been sent to you because you have been identified as a potential stakeholder, by virtue of being an affected landowner or a public official in the project area; permitting agencies also are receiving letters. Northern plans to hold four or five public open houses within the project areas in February 2020. Once the open houses are finalized, stakeholders willreceive an invitation to the open houses. Details on the open houses will be published in local newspapers. Northern has contacted, and continues to contact, affected landowners during the land survey process.

Information regarding the proposed project can be found on Northern's website at http://www.northernnaturalgas.com/expansionprojects/Pages/Home.aspx. From the drop-down menu, select N orthem Lights 2021. Northern will continue to keep affected stakeholders apprised of the project's status through this website. Should you have any questions please feel free to contact Northern at 1-888-367-6671. If you call, please tell the operator that you are calling about the Northern Lights 2021 Expansion project. You also may email us at: [email protected].

Respectfully yours,

~~dr Michael T. Loeffler Senior Director, Certificates and External Affairs

PINE COUNTY butaisou

Mark A. LeBrun, P.E. County Engineer

PINE COUNTY PUBLIC WORKS HIGHWAY DEPARTMENT

405 Airport Road NE Pine City, MN 55063

Telephone 320-216-4200 Fax: 320-629-6736

1-800-450-7463 Ext. 4200

Pine County Land Surveyor Monthly Report

December 2019

T43N R18W Sections 28, set, tie out and GPS PLSS corner. Update files.

CSAH 22, T43N R18W, set, tie out and GPS PLSS corners. Update files.

CSAH 32, T43N R18W, GPS PLSS corner. Update files.

T43N R18W Sections 35, set, tie out and GPS PLSS corners. Update files.

County Ditch 12, research files and prep for ditch inventory.

Provide HARN coordinate data for GIS to County Recorder as needed.

Draft and review legal descriptions for County Right of Way Dept. and County Land Dept. as needed.

Review Plats and Minor Subdivisions for County Zoning Dept. as needed.

Review and file PLSS corner certificates provided by private surveyors as needed.

Review, edit and file PLSS corner certificates created by County Surveyor as needed.

Review, edit and file Certificates of Survey created by County Surveyor as needed.

Robin T. Mathews, Pine County Surveyor Monthly Report December 2019.doc

AGENDA REQUEST FORM

Date of Meeting: January 8, 2020

County Board Consent Agenda

Regular Agenda 5 mins. 10 mins.___ 15 mins.___ Other___

Personnel Committee

Other _____________

Agenda Item: Applications

Department: Auditor-Treasurer

Department Head signature

Background information on Item:

Properties which uninhabitable after a disaster (fire, flood, high winds, etc) are eligible to receive an

abatement of their property taxes for the portion of the year the buildings were uninhabitable. Juli

Swanson, PID 43.0298.001, City of Rock Creek, as applied for a disaster abatement for taxes payable in

2019 for a fire that occurred on October 16, 2018. She has not and will not rebuild on the property.

Application for Exempt Permit from the Ruffed Grouse Society – Rum River Chapter to conduct

Minnesota lawful gambling on April 25, 2020 at Wing’s North, 19379 Homestead Rd, Pine City, MN

(Pokegama Township).

Action Requested::

• Consider approval of a 2019 local option disaster abatement for Juli Swanson, PID 43.0298.001,

City of Rock Creek.

• Consider acknowledging the exempt permit application for the Ruffed Grouse Society – Rum

River Chapter

Financial Impact:

N/A

MINNESOTA LAWFUL GAMBLING

LG220 Application for Exempt Permit

An exempt permit may be issued to a nonprofit organization that:

conducts lawful gambling on five or fewer days, and awards less than $50,000 in prizes during a calendar

year.

If total raffle prize value for the calendar year will be

$1,500 or less, contact the Licensing Specialist assigned to your county by calling 651-539-1900.

Application Fee (non-refundable)

Applications are processed in the order received. If the application is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150.

Due to the high volume of exempt applications, payment of additional fees prior to 30 days before your event will not expedite service, nor are telephone requests for expedited service accepted.

ORGANIZATION INFORMATION

Organization Previous Gambling Name: ________________________________________________________ Permit Number: ____________________________

Minnesota Tax ID Federal Employer ID Number, if any: ______________________________________ Number (FEIN), if any: ________________________________

Mailing Address: __________________________________________________________________________________________

City: ____________________________________ State: _________ Zip: __________ County: ___________________________

Name of Chief Executive Officer (CEO): ________________________________________________________________________

CEO Daytime Phone: _____________________ CEO Email: _____________________________________________________(permit will be emailed to this email address unless otherwise indicated below)

NONPROFIT STATUS

Type of Nonprofit Organization (check one):

____ Fraternal ____ Religious ____ Veterans ____ Other Nonprofit Organization

Attach a copy of one of the following showing proof of nonprofit status:

(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)

____ A current calendar year Certificate of Good StandingDon’t have a copy? Obtain this certificate from:

MN Secretary of State, Business Services Division 60 Empire Drive, Suite 100 St. Paul, MN 55103

____ IRS income tax exemption (501(c)) letter in your organization’s name Don’t have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500.

____ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following:

1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and2. the charter or letter from your parent organization recognizing your organization as a subordinate.

GAMBLING PREMISES INFORMATION

Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): _________________________________________________________

Physical Address (do not use P.O. box): ________________________________________________________________________

Check one:

___ City: ______________________________________________ Zip: ___________ County: __________________________

___ Township: __________________________________________ Zip: ___________ County: __________________________

Date(s) of activity (for raffles, indicate the date of the drawing): ____________________________________________________

Check each type of gambling activity that your organization will conduct:

____ Bingo ____ Paddlewheels ____ Pull-Tabs ____ Tipboards ____ Raffle

Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.

11/17

Page 1 of 2

Secretary of State website, phone numbers:

www.sos.state.mn.us 651-296-2803, or toll free 1-877-551-6767

Email permit to (if other than the CEO): _______________________________________________________________________

LG220 Application for Exempt Permit

LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to

the Minnesota Gambling Control Board)

CITY APPROVAL for a gambling premises located within city limits

____ The application is acknowledged with no waiting period.

____ The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city).

____ The application is denied.

Print City Name: ______________________________________

Signature of City Personnel:

___________________________________________________

Title:____________________________ Date:______________

COUNTY APPROVAL for a gambling premises

located in a township

____The application is acknowledged with no waiting period.

____The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days.

____The application is denied.

Print County Name: ___________________________________

Signature of County Personnel:

___________________________________________________

Title:____________________________ Date:______________

TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.)

Print Township Name: _________________________________

Signature of Township Officer:___________________________

Title: ___________________________ Date: ______________

CHIEF EXECUTIVE OFFICER’S SIGNATURE (required)

The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date.

Chief Executive Officer's Signature: ____________________________________________________ Date: ___________________ (Signature must be CEO’s signature; designee may not sign)

Print Name: _______________________________________________________________________________________________

REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS

Complete a separate application for: all gambling conducted on two or more consecutive days; or all gambling conducted on one day.

Only one application is required if one or more raffle drawings are conducted on the same day.

Financial report to be completed within 30 days after the gambling activity is done: A financial report form will be mailed with your permit. Complete and return the financial report form to the Gambling Control

Board.

Your organization must keep all exempt records and reports for 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).

Mail application with:

____ a copy of your proof of nonprofit status; and

____ application fee (non-refundable). If the application is postmarked or received 30 days or more before the event,

the application fee is $100; otherwise the fee is $150. Make check payable to State of Minnesota.

To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113

Questions? Call the Licensing Section of the Gambling Control Board at 651-539-1900.

The city or county must sign before

submitting application to the

Gambling Control Board.

11/17

Page 2 of 2

Data privacy notice: The information requested

on this form (and any attachments) will be used

by the Gambling Control Board (Board) to

determine your organization’s qualifications to be involved in lawful gambling activities in

Minnesota. Your organization has the right to

refuse to supply the information; however, if

your organization refuses to supply this

information, the Board may not be able to

determine your organization’s qualifications and,

as a consequence, may refuse to issue a permit.

If your organization supplies the information

requested, the Board will be able to process the

application. Your organization’s name and

address will be public information when received

by the Board. All other information provided will

be private data about your organization until the Board issues the permit. When the Board issues

the permit, all information provided will become

public. If the Board does not issue a permit, all

information provided remains private, with the

exception of your organization’s name and

address which will remain public. Private data

about your organization are available to Board

members, Board staff whose work requires

access to the information; Minnesota’s Depart-

ment of Public Safety; Attorney General;

Commissioners of Administration, Minnesota

Management & Budget, and Revenue; Legislative

Auditor, national and international gambling regulatory agencies; anyone pursuant to court

order; other individuals and agencies specifically

authorized by state or federal law to have access

to the information; individuals and agencies for

which law or legal order authorizes a new use or

sharing of information after this notice was

given; and anyone with your written consent.

This form will be made available in alternative format (i.e. large print, braille) upon request.

An equal opportunity employer

AGENDA REQUEST FORM



Regular Agenda 5 mins.___ 10 mins.___ 15 mins.___ Other___

Personnel Committee

Other _____________

Agenda Item: 2020 Budget Adjustment




When budgets are finalized, they are the best estimate of what the coming year’s revenues and expenses.

As we all know, once a year is underway, and more information is available, changes are generally

required. Attached is a listing of requested changes.

Action Requested:

Consider approving 2019 budget adjustments and recognition of spending of reserves.

Financial Impact:

None – the net within the budget remains the same.

2019 Budget Adjustments

General Fund

Department Account Account Description Change

Court Administration 01.013.6264 Other Court Appointed Specialists from $60,000 to $68,000

County Administration 01.072.6152 County Contribution from $41,795 to $33,795

To account for higher than expenses in the Other Court Appointed Speicalists and lower than expected expenses

in County Administration County Contribution (Health Insurance)


Auditor 01.041.6263 Independent Auditing from $60,000 to $68,500

Non-Departmental 01.801.6263 Cost Allocation Plan/Prof & Tech from $20,000 to $11,500

Expenes paid from independent auditing rather than cost allocation plan/prof & tech services


Elections 01.071.6243 Ballots & Legal Notices from $3,700 to $38,700

IT 01.061.6262 Repair & Maint Agreements from $182,450 to $147,450

To account for higher than expenses in the Ballots & Legal Notices due to special elections and lower than

expected expenses in IT Repair & Maintenance Agreements


Recorder 01.101.6263 Professional & Technical Services from $0 to $20,807

Recorder 01.101.5504 Recorder County Fee from $150,000 to $160,000

Assessor 01.105.6103 Salaries & Wages - Permanent from $387,587 to $376,780

To account for increased expenses due to Tricas Settlement, increase revenue due to increase in recorded

documents and lower than expected expenses in Assessor Salaries due to a vacant position during the 1st quarter


Planning & Zoning 01.107.5051 Special Asmts - Septic Fixup from $2,604 to $17,549

Planning & Zoning 01.107.6803 Program Expense from $20,000 to $34,945

To account for increased revenue due to early payoff of septic fix-up assessment, but higher than expected

expense for new septic fixups, since additional funds were available.


Veterans Services 01.121.5751 Veterans Van Donations from $1,000 to $28,000

Veterans Services 01.121.6351 Automobile Expenses from $2,500 to $29,500

To account for large donation for new veterans van and higher than expected expenses due to the purchase of

new veteran's van.


Veterans Services 01.121.5751 Salaries & Wages - Part Time from $0 to $20,000

Contract Attorneys 01.092.6264 Consultants from $30,000 to $10,000

To account for new additional staff in veteran's services, but less expense in consultant attorney expense.

2019 Budget Adjustments 1


Sheriff 01.201.6107 Salaries & Wages - Overtime from $160,000 to $200,000

Dispatch 01.204.6103 Salaries & Wages - Permanent from $401,752 to $381,752

Dispatch 01.204.6105 Salaries & Wages - Part Time from $124,254 to $104,254

To account for increased Sheriff overtime expenses but lower than expected salary expenses in Dispatch due to

staff on unpaid leave and vacant positions


Sheriff 01.201.6263 Professional & Technical Services from $123,000 to $153,000

Probation 01.255.6103 Salaries & Wages - Permanent from $583,015 to $553,015

To account for unbudgeted software maintenance expense but lower than expected salary expenses in

Probation due to staff on unpaid leave and a vacant staff position for a time period


Jail 01.251.5505 Prisoner Board Fees from $300,000 to $270,000

Jail 01.251.6103 Salaries & Wages - Permanent from $1,870,477 to $1,840,477

To account for decreased boarding revenue but lower than expected salaries expenses due to the double

budgeting of Holiday hours (hours accounted for in Holiday Pay and Salaries & Wages)


Solid Waste 01.392.5524 Fees for Service - Transfer Station from $30,000 to $20,000

Solid Waste 01.392.302.6802 Transfer Station Refuse Removal from $40,500 to $30,500

To account for decreased revenue due to transfer stations opening later in the year which resulted in less

expense


Extension 01.603.5860 Refunds & Reimbursements from $0 to $2,424

Extension 01.603.6803 Program Expenses from $1,600 to $4,024

To account for reimbursements received for programming which increased the program expenses


SWCD 01.601.5307 State Grants from $13,855 to $34,049

Attorney 01.091.5503 Co Atty Service to HHS from $70,000 to $90,000

Commissioners 01.005.6152 Country Contribution from $70,801 to 59,754

Court Security 01.253.6103 Salaries & Wages - Permanent from $50,567 to $40,567

Court Security 01.253.6105 Salaries & Wages - Part Time from $122,035 to $107,035

Probation 01.255.255.6263 Professional & Tech Services from $50,000 to $35,000

Non-Departmental 01.801.6660 Equipment & Furniture from $80,000 to $171,241

To account for increased revenue and decreased expenses in several different areas and increased expenses in

the non-departmental equipment & furniture for the NPGC. The 2019 budget was originally built planning to

spend reserves for this expense; however with savings/additional revenue in other areas, we did not need to.


HEALTH & HUMAN SERVICES - 12


Public Health 12.481.451.0002.6103 Salaries & Wages-Nursing from $303,030 to $246,030

Public Health 12.481.451.0002.6103 County Contribution-Nursing from $65,755 to $45,755

Public Health 12.481.469.0002.5449 Federal Grants-LTSS from $72,000 to $42,000

Public Health 12.481.451.0002.5349 State Grants-Alt Care from $34,000 to $20,000

Public Health 12.481.451.0002.5349 State Grants-LTSS from $60,000 to $37,000

Public Health 12.481.451.0002.5312 State Grants-EW&CDCS from $22,000 to $12,000

To account for decreased expenses due to staff retirements and realignments and decreased related revenue


Public Health 12.481.455.0002.5832 TANF Recoveries from $35,000 to $25,000

Public Health 12.481.455.0002.6103 Salaries & Wages-Case Mgmt from $310,715 to $300,715

To account for decreased revenue & expenses due to type of home visits completed


Public Health 12.481.459.0002.5422 Emergency Prepardness Grant from $37,052 to $29,052

Public Health 12.481.459.0002.6103 Emergency Prepardness Salaries from $40,568 to $30,568

To account for decreased revenue & expenses due to staff turnover/leave & realignment of new staff duties


Public Health 12.481.451.0002.6103 Salaries & Wages-Nursing from $246,030* to $238,030

Public Health 12.481.452.0002.6103 WIC Salaries from $92,236 to $100,236

To account for increased expenses in WIC due to more open days, and less expense in nursing do to

relignmnet of staff and staff retirements (one which was not replaced)

*Original Budget was $303,030, but above budet adjustment brought this item to $246,030

ROAD & BRIDGE - 13


Engineering/Contruction 13.320.6283 Construction R & B from $7,400,000 to $5,900,000

Non-Departmental 13.801.5310 Municipal Construction from $2,250,000 to $1,275,000

To account for actual project costs and revenues

Land - 22


Resource Development 22.703.5883 Forfeit Propery Income from $852,792 to $1,352,792

Resource Development 22.703.6906 Apportionment to Other Gov'ts from $300,000 to $500,000

Resource Development 22.703.6940 Intergovernmental Payments from $300,000 to $500,000

Timber Development 22.707.6802 Timber Development Expenses from $5,000 to $55,000

Blight Cleanup 22.708.6802 Blight Cleanup Expenses from $0 to $50,000

To account for increased forfeit land sale and timber sale income


2017A G.O. CIP Bonds - 41


Debt 41.810.5940 Proceeds from Bonds from $0 to $742,767

Debt 41.810.5714 Interest Income from $0 to $46,454

Debt 41.810.6615 Capital Project Expenses from $0 to $789,221

To account for completion of NPGC

County Board acknowledges the following spending of reserves:

General Fund, Dept 020 - Law Library - $3,492

General Fund, Dept 101 - Recorder Technology - $43,143

General Fund, Dept 605- Economic Development - $10,000 (revolving loan fund)

HHS Fund Dept 481-481 - MIECHV $76,894.02

NOTE: Final amounts maybe slightly higher due to additional expenses throughout the accural period


AGENDA REQUEST FORM




Personnel Committee

Other _____________

Agenda Item: Septic Fix-Up Special Assessments


_____________________________________ Department Head signature


Beginning in 2016, Pine County has been extending loans to homeowners to upgrade their non-compliant septic

systems through a Cleanwater Partnership Loan from the Minnesota Pollution Control Agency. Two properties

recently completed their septic upgrades. Additionally, one property was done previously through the recording

the lien, however, the property owners are now refinancing, therefore the lien needs to be satisfied and the

remaining balance extended as a special assessment.

Action Requested:

Consider authorizing the County Auditor to record a lien satisfaction on the Cady’s property and authorize the

County Board Chair and County Administrator to sign Resolution 2020-02 extending a special assessment to the

Cady’s property (Parcel 03.0404.002), the Waletzko’s property (Parcel 13.0294.000), and the Blomker/Johnston

property (Parcel 28.0566.003).

Financial Impact:

Grant funds have been utilized to install the systems.

PINE COUNTY RESOLUTION EXTENDING

SEPTIC FIX-UP SPECIAL ASSESSMENT

RESOLUTION No. 2020-02

WHEREAS, the Pine County Board of Commissioners recognizes the public health and environmental benefits of upgrading non-compliant septic systems in the county, and; WHEREAS, Pine County has Cleanwater Partnership Loan from the Minnesota Pollution Control Agency to fix-up non-compliant septic systems, and; WHEREAS, the property owners, Kenneth D. & Lisa J. Waletzko, have agreed to the terms of the special assessment and already installed a compliant septic system under the program; WHEREAS, the property owners, Kevin Blomker & Janice Johnston, have agreed to the terms of the special assessment and already installed a compliant septic system under the program; WHEREAS, the property owners, Timothy D. & Vicki A. Cady, have agreed to the terms of the special assessment and already installed a compliant septic system under the program; NOW THEREFORE BE IT RESOLVED, that the County of Pine extends a special assessment for a term of 16 years, beginning in 2021, against Pine County Parcel 13.0294.000 in the amount of $16,375.00 with equal principal payments and 3% interest. NOW THEREFORE BE IT RESOLVED, that the County of Pine extends a special assessment for a term of 13 years, beginning in 2021, against Pine County Parcel 28.0566.003 in the amount of $13,500.00 with equal principal payments and 3% interest. NOW THEREFORE BE IT RESOLVED, that the County of Pine extends a special assessment for a term of 22 years, beginning in 2021, against Pine County Parcel 03.0404.002 in the amount of $22,524.58 with equal principal payments and 3% interest. Dated this 7th day in January, 2020.

Chair

Pine County Board of Commissioners ATTEST: David J. Minke County Administrator


AGENDA REQUEST FORM


f2J County Board [2J Consent Agenda D Regular Agenda

D Personnel Committee

D Other ------

5 mins. 10 mins. 15 mins. Other

Agenda Item: Contract with Monarch Counseling Service

D~pa tment: HHS (


On August 20, 2019, the Pine County Board of Commissioners approved a contract between HHS and Monarch Counseling Services for the provision of parent mentor services to at-risk children and families in the East Central School District through the end of 2019. The attached contract seeks to continue parent mentor services in 2020, at a cost of $30/hour for direct contact time, and $5/15 minutes for travel. The total expenditures shall not exceed $40,000 for 2020. The County Attorney's Office has reviewed the contract.

This community-based alternative to placement has reached at least 18 East Central School District families in 2019. In addition to providing parent mentor services to at risk children and families in the East Central School District, HHS is looking to expand parent mentor services to one or more other school districts in Pine County in 2020. As the department looks to build upon it's preventative services to placement, this is one service in the continuum of care that allows children to remain with their caregivers, while providing their caregivers with extra support in their own home.

Action Requested:

Authorize Board Chairperson and County Administrator to sign the contract.

Financial Impact:

As noted above, the annual cost of parent mentor services will not exceed $40,000. The 2020 HHS budget includes funding for community-based options like parent mentor services that allow children to remain in their own home when safely able to do so.

CONTRACT FOR PARENT MENTOR SERVICES BETWEEN

PINE COUNTY HEAL TH & HUMAN SERVICES 315 MAIN ST S., STE 200, PINE CITY MN 55063

AND

MONARCH COUNSELING SERVICE 72351 PINE RIVER ROAD

WILLOW RIVER, MN 55795

The County of Pine, acting through its Health and Human Services Department, 315 Main Street South, Suite 200, Pine City, MN 55063, (Agency), and Monarch Counseling Service, 72351 Pine River Road, Willow River, MN 55795, (Contractor), enter into this Contract effective January 1, 2020, through December 31, 2020, for the provision of parent mentor services.

WHEREAS, Contractor is duly qualified to provide parent mentor services;

WHEREAS, Agency wishes to purchase parent mentor services from the Contractor; and,

WHEREAS, Agency, pursuant to Minnesota Statutes section 256M.60, wishes to purchase such program services from Contractor;

NOW THEREFORE, in consideration of the mutual understanding, and agreements set forth, the Agency and Contract agree as follows:

1. Contractor's Duties

Agency will provide parent mentor referrals to Contractor. Contractor will provide parent mentor services to the referrals. Upon receipt of the referral, Contractor will contact referrals within five business days. The primary purpose of parent mentor services is to provide intensive help and support to parents and families who are involved in the child welfare system. Families with children who are at risk of placement could often benefit from more intensive services provided to them in their own home and community. A parent mentor will work with a referred family from two to six hours per week, depending on the needs of the family as assessed by the referring source and Pine County Health and Human Services. A parent mentor will provide much needed hands-on assistance in getting parents to and from their appointments, providing support to children and families, assist in filling out necessary paperwork, assist the parent in maintaining a safe and sanitary environment for their child, and will also provide other support to parents and children based upon the referral of the assigned social worker. The assigned parent mentor will provide written monthly updates to the assigned social worker. The goal of the parent mentor program is to maintain children in their own home and community, and improve overall family functioning and well-being.

2. Cost and Delivery of Purchased Services

Rates for services are as follows: $30.00 per hour for parent mentor services, and $5.00 for each 15 minutes of travel; the total amount billed to Pine County shall not exceed $40,000 from January 1, 2020 through December 31, 2020.

All parties reserve the right to give a 30-day written notice of termination of this Contract. This is a cash basis fee-for-service Contract, which indicates that payment shall be for services provided during the contract period. Monthly invoices should be sent within thirty days of service to the attention of the Director, Pine County Health and Human Services at 315 Main Street South, Ste. 200, Pine City, MN 55063.

3. Audit and Record Disclosure

Contractor shall maintain records, using generally accepted accounting principles that reflect all revenue received and all direct and indirect costs incurred in performing the Contract; maintain records about purchased services provided, service dates and other information that is required by Agency.

The contractor shall allow personnel of Agency and the Minnesota Department of Human Services access to Contractor's facility at reasonable hours to exercise their responsibility to monitor purchased services and copy such materials as necessary.

Contractor shall comply with policies of the MN Department of Human Services regarding social services recording and monitoring procedures.

4. Safeguard of Client Information

The use or disclosure of client information in violation of any rule of confidentiality provided for in Minnesota Statutes, Chapter 13, (the Minnesota Government Data Practices Act) or for any purpose not directly connected with Agency's or Contractor's responsibility with respect to the purchased services hereunder is prohibited. Contractor is the responsible authority to ensure that they are in compliance with the Minnesota Government Data Practices Act.

All data collected, created, received, maintained, or disseminated for any purposes in the course of Contractor's performance of this Contract is governed by the Minnesota Government Data Practices Act, or any other applicable state statutes, and state rules adopted to implement the Act, as well as federal regulations on Data Privacy, including the Health Insurance Portability and Accountability Act. Contractor agrees to abide strictly by these statutes, rules, and regulations.

5. Compliance with Other Regulations

Contractor further agrees to comply with Minnesota Statutes section 604.202 (Liability of Employer). When applicable, Contractor agrees to comply with the Civil Rights Act of 1964.

6. Indemnity and Insurance

Contractor agrees to defend, indemnify, and hold Pine County Health & Human Services, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees and expenses arising out of act or omission on the part of Contractor, or any of their agents or employees in the performance of or with relation to any of the work or services to be performed or furnished by Contractor under the Contract, including, but not limited to:

By reason of any service, client's suffering personal injury, death or property loss or damages either while participating in or receiving from Contractor the care and services to be furnished by Contractor under this Contract, or while on premises owned, leased or operated by Contractor, or while being transported to and from said premises in any vehicle owned, operated, chartered or otherwise contracted for by Contractor or anyone whom s/he assigns; or by reason of any service client's causing injury to, or damage to, the property of another person during any time when Contractor or whom s/he assigns, or employee thereof has undertaken or is furnishing the care and services called for under this Contract.

Contractor will furnish an original certificate of insurance as evidence of required coverage to Agency. Insurance should include professional liability coverage acceptable to Agency.

7. Independent Contractor Status

Contractor is to be and shall remain an independent contractor with respect to any and all work performed under this Contract. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing a relationship as agents, partners, joint ventures or associates between the parties, or as constituting Contractor as the employee of Pine County Health & Human Services for any purpose or in any manner whatsoever.

8. Nondiscrimination and Civil Rights Assurance

During the performance of this agreement, the CONTRACTOR agrees to the following: No person shall, on the grounds of race, color, religion, political beliefs, age, sex, sexual orientation, disability, marital status, public assistance status, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be

otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination.

9. Miscellaneous

It is understood and agreed that the entire Contract of the parties is contained herein and that this Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. It is understood that Agency reserves the right to monitor Contractor's performance under this Contract by observation or direct service provision to client and/or survey of agencies or individuals purchasing or receiving services.

APPROVED AS TO FORM AND EXECUTION

Pine County Attorney

Date

Chair, Pine County Board of Commissioners

Date

David J. Minke, Pine County Administrator

Date

Monarch Counseling Service

Date


AGENDA REQUEST FORM


i:gJ County Board [gJ Consent Agenda D Regular Agenda


D Other ------

5 mins. 10 mins. 15 mins. Other_

Agenda Item: Contract with Lighthouse Child and Family Services



Since the closing of Riverwood Centers, Pine County Health and Human Services has historically contracted with Lighthouse Child and Family Services for the provision of Community Support Program (CSP) services. CSP services are designed to enable individuals with serious mental illness and co-occurring conditions to maintain stabilization and community living.

The attached contract states that Lighthouse will continue to provide one full-time staff to work with referred individuals who reside in Pine County. In addition to providing one full-time staff member to work with referred individuals, Lighthouse will also focus on opening another adult drop-in center in Pine County, preferably in the central or northern part of the county. This service is being explored with Lighthouse after receiving direct feedback from county residents at a May 2019 mental health community conversation held at the Duquette Town Hall.

The attached contract spans the 2020 calendar year. The services provided under this contract will not exceed a cost of $78,000 annually, which is an annual increase of $9,000. The increased rate covers additional expenses associated with a second drop-in center, increased expenses in mileage and the one full-time staff dedicated to serve Pine County residents. The contract has been reviewed by the County Attorney's Office.

Over the next year, HHS will gather consumer feedback regarding the services, especially any feedback associated with the drop-in center.

Action Requested:

Authorize Board Chairperson and County Administrator to sign the agreement.

Financial Impact:

As noted above, the annual cost of CSP services will not exceed $78,000. The 2020 HHS budget includes funding for CSP services. The expenses incurred by providing these services are reimbursed to Pine County through grants and allocations received by the MN Department of Human Services.

CONTRACT BETWEEN PINE COUNTY HEALTH AND HUMAN SERVICES AND

LIGHTHOUSE CHILD AND FAMILY SERVICES

THIS AGREEMENT is made and entered into by and between the Pine County of Pine Board of Commissioners, through Pine County Health and Human Services, (hereinafter referred to "COUNTY"), 315 Main Street 5., Ste 200, Pine City, MN 55063 and Lighthouse Child & Family Services, LLC, (hereinafter referred to as CONTRACTOR), 160 3rd Avenue NW, Milaca, MN 56353.

WHEREAS, the Agency has identified a certain population within the County of Pine who are in need of family preservation and related mental health services; and

WHEREAS, Minn. Stat. §245.461 through §245.486 and Minn. Stat §245.487 through §245.488 establish the Minnesota Comprehensive Adult Mental Health Act and the Minnesota Comprehensive Children's Mental Health Act; and

WHEREAS, the Contractor represents that it is duly licensed, qualified, and willing to perform such services; and

WHEREAS, the agency wishes to purchases such services from the Contractor; and

NOW, THEREFORE, in consideration for the mutual undertakings and agreements hereinafter set forth, the COUNTY, through Health and Human Services, and the CONTRACTOR agree as follows:

I. Term of Agreement The CONTRACTOR agrees to furnish services to the benefit of the COUNTY during the period commencing January 1, 2020, and terminating December 31, 2020 irrespective of the date of signatures/execution below.

II. Services to be Provided and Reporting A. The Community Support Program (CSP) is a full range of services including client outreach, medication

monitoring, assistance in independent living skills, development of employability and work related opportunities, crisis assistance, psychosocial rehabilitation, housing support services and help in applying of government benefits.

1. CSP are community-based services designed to enable individuals with serious mental illness and co-occurring conditions to maintain maximum adjustment and functioning, with the goal of being integrated into the normal living, working, learning, and leisure time activities of the community. Service modality is principally Psycho education, i.e., structured individual and group activity designed to teach functional and copies skills to remediate client specific, disability-related deficits.

2. Lighthouse Child and Family Services will focus on integrating Evidence Based Practices into services, and the CSP staff is expected to be competent in offering the Illness Management and Recovery Program and motivational interviewing skills. Lighthouse Child and Family Services shall operate on a strength-based model with consumers and encourage, support and help develop peer support opportunities.

3. The CSP staff for each County will be a minimum of one Full Time Equivalent (FTE) worker to provide CSP services to 30 - 35 adults with a productivity expectation of a minimum of 20 billable hours of services a week.

4. County Social Service referrals will be given priority, but outside referrals will be accepted as well if caseload/workload allows. Admission to billable services will be determined by Lighthouse Child and Family Services staff based on state medical assistance criteria.

5. The Lighthouse Child and Family Services CSP worker shall maintain the same record keeping standards for CSP services as other mental health services, that is, each clinical chart must contain a current Diagnostic Assessment, Individual Treatment Plan, Functional Assessment and Crisis plan within the first thirty days of service.

6. Lighthouse Child and Family Services will also focus on opening an adult drop-in center in central or northern Pine County, to be offered one to two times per month. Data will be collected and monitored to determine the viability of continuing to operate a drop-in center in future years. The costs associated with facilitating the drop-in center are included in the costs specified in this contract under Section V.

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Ill. In partnership, the COUNTY and CONTRACTOR will oversee the eligibility criteria, the referral process, services for treatment, and reporting process.

IV. Community Mental Health Reporting System The CONTRACTOR agrees to report to the Agency or County of Financial Responsibility (CFR) according to specifications of the Community Mental Health Reporting System (CM HRS) and according to other specifications of the Agency or CFR.

V. Cost of the Agreement/Billing Instructions CSP services will be billed monthly by the CONTRACTOR to the COUNTY at a rate of $5,650.00/month, plus mileage billed to the county at the federal mileage rate; costs associated with facilitating a drop-in center (such as supplies, crafts, etc.), will also be billed to the COUNTY with all costs not to exceed $78,000.00 annually. Attached with each monthly invoice, the CONTRACTOR will provide a list of client names and dates of Service to the COUNTY.

VI. Payment for Services Payment for services shall be made direct to the CONTRACTOR within 35 days of COUNTY's receipt of the said invoice, pursuant to Minnesota Statute §471.425, subdivision 2.

VII. Indemnification and Insurance A. CONTRACTOR agrees that in order to protect itself as well as the COUNTY, it will at all time during

the term of this contract keep in force an insurance policy. This liability insurance policy will meet the limits as shown below or be equal to the tort liability limits under Minnesota Statute section 3.736 and 466.04, subdivision 4, whichever is greater. However, should the coverage available to the CONTRACTOR exceed the liability limits, nothing by the way of that level of coverage shall be construed as a waiver of the limits available to the COUNTY. The COUNTY will be sent a current certificate of insurance on an annual basis.

1. Commercial General Liability Insurance a. $500,000 per claimant/ $1,500,000 per occurrence/ $3,000,000 annual

aggregate. 2. Automobile Insurance (if vehicles are used to conduct this contract)

a. Coverage shall be provided for hired, non-owned and owned autos. b. Minimum limits: $500,000 per claimant/ $1,500,000 occurrence/ $1,500,000

annual aggregate. 3. Worker's Compensation and Employer's Liability as required by Minnesota Law. 4. Professional Liability/ Errors and omissions coverage.

a. Per claim limit: $1,500.000 b. Per person: $500,000

5. Bonding: The CONTRACTOR will be required to maintain at all times, during the terms of this contract, a fidelity bond or insurance coverage for employee dishonesty with a minimum amount of $50,000 covering the activity of each person authorized to receive or distribute monies under the term of this contract.

B. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days prior notice thereof to the COUNTY.

C. Prior to the effective date of this contract, and as a condition precedent to this contract, the CONTRACTOR will furnish the COUNTY with Certificates of Insurance.

D. Insurance shall be place with insurers with a current A.M. Best rating of no less than A VII. If the contractor is self-insured, review of financial information may be required.

E. The CONTRACTOR agrees to defend, indemnify, and hold COUNTY, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees and expenses arising out of any act or omission on the party of the CONTRACTOR, or its subcontractors, partners or independent contractors or any of their agents or employees in the

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performance of or with relation to any of the work or services to be performed or furnished by

the vendor or the subcontractors, partners, or independent contractors or any of the agents or

employees under the agreement.

VIII. Compliance with Laws/ Standards A. The CONTRACTOR shall maintain in good standing, all professional credentials necessary to

provide the services contemplated and set forth herein. B. The CONTRACTOR shall abide by all Federal, State, or local laws, statutes, ordinances, rules and

regulations now in effect or hereinafter adopted pertaining to the contract or to the subject matter thereof for which the CONTRACTOR is responsible.

1. By signing this contract, the CONTRACTOR certifies that it and its principals and its employees: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state or local government department or County; and have not within a three-year period preceding this contract:

a. Been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract;

b. Violated any federal or state antitrust statutes; or c. Committed embezzlement, theft, forgery, bribery, falsification or destruction of

records, making false statements or receiving stolen property; and 2. Are not presently indicted or otherwise criminally or civilly charged by a governmental

entity for: a. Commission of fraud or a criminal offense in connection with obtaining,

attempting to obtain or performing a public (federal, state or local) transaction; b. Violating any federal or state antitrust statutes; or c. Committing embezzlement, theft, forgery, bribery, falsification or destruction of

records, making false statements or receiving stolen property; and 3. Are not aware of any information and possess no knowledge that any sub contractor(s)

that will perform work pursuant to this contract are in violation of any of the certifications set forth above.

4. Shall immediately give written notice to the COUNTY should CONTRACTOR come under investigation for allegations of fraud or a criminal offense in connection with obtaining, or perforating; a public (federal, state or local government) transaction; violating any federal or state antitrust statues; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

IX. Conditions of Contractors' Obligation A. The CONTRACTOR agrees to inform the COUNTY of changes in ownership, organizational

structure, board of director membership, and/or chief operating officers with thirty (30) days after occurrence.

B. It is understood and agreed that in the event the funding to the COUNTY from State and Federal sources is not obtained and continued to an aggregate level sufficient to allow for the purchase of the indicated quantity of Purchased Services, the obligations of each party hereunder shall be terminated.

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C. The CONTRACTOR must, within ten (10) days notify the COUNTY in writing whenever it is unable

to, or going to be unable to, provide the required quality or quantity of Purchased Services. Upon

such notification, the COUNTY must determine whether such inability will require modification or

cancellation of said contract.

D. Either party may cancel this contract with or without cause upon sixty (60) days written notice.

Written notice of cancellation by the CONTRACTOR shall be addressed to Director, Pine County

Health and Human Services, 315 Main Street South Suite 200, Pine City, MN 55063.

E. Before the termination date of the contract, the COUNTY may evaluate the contract performance

of the CONTRACTOR and determine whether such performance merits renewal of this contract.

F. The COUNTY will reimburse for services specified in this contract that have been delivered. Any

alterations, variations, modifications or waivers of provisions of this contract shall be valid only

when they have been reduced to writing, duly signed, and attached to the original contract.

G. If the COUNTY determines that funds are not being administered in accordance with the approved

service plan and budget or that services are not being properly provided according to the terms of

this contract, the COUNTY may terminate this contract after notice has been provided to the

CONTRACTOR's designated agent.

X. Independent Contractor A. The CONTRACTOR is an independent contractor and neither the position nor the work of the

CONTRACTOR shall cause the CONTRACTOR to be construed as an employee in any way. The CONTRACTOR shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services.

B. The CONTRACTOR acknowledges and agrees that it is not entitled to receive any of the benefits received by COUNTY employees and is not eligible for workers or unemployment compensation benefits.

C. The CONTRACTOR also acknowledges and agrees that no withholding or deduction for State or Federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due and that it is the CONTRACTOR's sole obligation to comply with the applicable provision of all Federal and State laws.

XI. Data Practices All data collected, created, received, maintained, or disseminated for any purposes by the activities of CONTRACTOR because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing said act now in force or as adopted, as well as HIPM or other Federal regulations on data privacy.

XII. Records-Availability and retention A. Pursuant to Minnesota Statute§ 16C.05 subd. 5, the CONTRACTOR agrees that the COUNTY, the

State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the CONTRACTOR and involve transaction relating to the contract.

B. CONTRACTOR agrees to maintain these records for a period of six (6) years from the date of termination of the contract.

C. CONTRACTOR will maintain client and placement records according to business standard practices.

XIII. Audit and Record Disclosures Page 4 of 6

The CONTRACTOR agrees to:

A. At the end of December 2020, the CONTRATOR will provide a financial review of program

expenditures.

B. Maintain all records pertaining to the contract at address of CONTRACTOR for six (6) years for

audit purposes.

XIV. Contractor Qualifications and Training A. The CONTRACTOR agrees to use only qualified personnel to provide any purchased services. If

licensing or certification is a necessary prerequisite for provision of services, the CONTRACTOR shall ensure that personnel are properly licensed or certified.

B. The CONTRACTOR agrees to provide or arrange for staff training as required. C. A copy of the staff training plan shall be provided to the COUNTY upon request. D. A background check satisfactory to the COUNTY will be performed on all employees prior to hire

in accordance with Minnesota Department of Human Services. E. The CONTRACTOR agrees to maintain at all times during the term of the contract, a process

whereby its current and prospective employees and volunteers who will have direct contact with persons served by the program or program services, will consent to a background check for evidence of maltreatment of adults or minors substantiated under Minnesota Statutes§ 626.556.

XV. Subcontracting CONTRACTOR shall not enter in any subcontract for performance of any services contemplated under the contract without the prior written approval of the COUNTY and subject to such conditions and provisions as the COUNTY may deem necessary. With regard to any subcontractors so retained the CONTRACTOR shall be responsible for the performance under this contract and agrees to comply with prompt payment of any and all subcontractors pursuant to Minnesota Statutes §471.425, subd. 4a.

XVI. Nondiscrimination and Civil Rights Assurance During the performance of this agreement, the CONTRACTOR agrees to the following: No person shall, on the grounds of race, color, religion, political beliefs, age, sex, sexual orientation, disability, marital status, public assistance status, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination.

XVII. Representatives The following named persons are designated the authorized representatives of parties for purposes of this contract. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the COUNTY, the authorized representative shall have only the authority specifically or generally granted to the County Board of Commissioners. Notification required to be provided pursuant to the contract shall be provided to the following named persons and addresses unless otherwise stated in the contract, or in a modification of this contract.

County Designee: Barbara Schmidt, Social Services Supervisor Pine County Health and Human Services 315 Main Street S Suite 200 Pine City, MN 55063 320-216-4106

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Contractor Designee: Julie Nybakke Hanenberg

Lighthouse Child and Family Services, LLC

160 3rd Avenue North West

Milaca, MN 56353

320-983-2335

XVIII. Modifications Any alterations, variations modifications, or waivers of provisions of this agreement must be valid only

when they have been reduced in writing, duly signed, and attached to the original of this agreement.

No claim for services furnished by CONTRACTOR not specifically provided in the agreement will be

allowed by the COUNTY nor must the CONTRACTOR do any work or furnish any material not covered by

the agreement, unless this is approved in writing by the COUNTY. Such approval must be considered a modification of the agreement.

IN WITNESS THEREOF, the COUNTY and the CONTRACTOR, each intending to be bound by this agreement,

effective January 1, 2020 irrespective of the dates of the signatures, certifies that the appropriate person

have executed the contract, as required by applicable articles, by-laws resolutions and ordinances.

COUNTY OF PINE

STATE OF MINNESOTA DIRECTOR

COUNTY SOCIAL SERVICE AGENCY

BY: _ Chairperson of the County Board

DATED: _

ATIESTED TO:

BY: _ County Administrator

DATED: _

BY: _ Director of Health and Human Services

DATED: _

CONTRACTOR

BY: _ Lighthouse Child & Family Services Executive Director

DATED: _

APPROVED AS TO LEGALITY AND FORM:

BY: _ County Attorney

DATED: _

Contract/2020/CSP Lighthouse

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AGENDA REQUEST FORM


C8J County Board C8J Consent Agenda D Regular Agenda


D Other ------

5 mins. 10 mins. 15 mins. Other_

Agenda Item: Lead county agreement with TSA



Attached please find the host county contract with TSA (Therapeutic Services Agency) effective from January 1, 2020 through December 31, 2020. This contract is specific to the placement services that are offered by TSA to children who are in foster care and need services above and beyond a regularly licensed county foster home. There is a 2.5% increase in the rates. Payment is only provided to TSA if the services are utilized.

The County Attorney's Office has reviewed the contract.

Action Requested:

Authorize Board Chairperson and County Administrator to sign the lead county agreement with TSA.

Financial Impact:

As noted above, the service rates are increasing by 2.5%. Payment is only provided to TSA for services rendered.

LEAD COUNTY AGREEMENT BE1WEEN PINE COUNTY HEAL TH & HUMAN SERVICES

AND THERAPEUTIC SERVICES AGENCY (TSA, INC.)

The County of Pine, acting through its Health & Human Services Department, 315 Main St S, Suite 200, Pine City, Minnesota, 55063, hereafter referred to as the "Agency", and Therapeutic Services Agency, 220 Railroad Street SE, Pine City, Minnesota, 55063, hereafter referred to as the "Contractor", enter into this Contract effective for the period of January 1, 2020 through December 31, 2020.

WHEREAS, The Contractor is duly qualified to provide social services; and

WHEREAS, The Agency, pursuant to Minnesota Statutes, Section 373.01, and 256M.60 wishes to purchase such program services from the Contractor; and

NOW THEREFORE, in consideration of the mutual understandings, and agreements set forth, the Agency and Contractor agree as follows:

1. Contractors Duties:

a. As specified in the Minnesota Children and Community Services Act, and the 2004 Pine County Service Plan and the attached exhibits, the Agency agrees to purchase and the Contractor agrees to furnish the following:

(1) Placement services that the Contractor is qualified to provide including Shelter, Adolescent Transition Program, Adolescent Treatment Program, Teen Parent and Child, Network Support of Foster Care, Respite Care, and Child Treatment Program

b. Agencies can request the following as they deem necessary when accessing services through the lead county agreement:

(1) An explicit description of the services to be provided; and (2) Billing Policy. The Contractor also agrees to provide upon request:

a. An exposition of the staffing including job descriptions and professional qualifications of personnel; and

b. An organization chart; and c. Program budget

(3) Administrative rate description for the child and adolescent treatment programs.

c. The Contractor shall, in writing within ten ( 10) days, notify the Agency whenever it is unable to, or going to be unable to, provide the required quality or quantity of Purchase Services. Upon such notification, the Agency shall determine whether such inability will require modification or cancellation of said contract.

2. Cost and Delivery of Purchased Services:

a. Refer to attached Rate Sheet. The County of Financial Responsibility will determine the specific units of service to be delivered for each client based on the county assessment of the

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PINE COUNTY HEAL TH & HUMAN SERVICES & TSA, INC.

2020

need and scope of services.

b. Contractor certifies that the services to be provided under this agreement are not available without cost to eligible clients. The Contractor further certifies that payment claims for Purchased Services will be in accordance with rates of payment which do not exceed amounts reasonable and necessary to assure quality of service. The Contractor certifies that rates of payment do not reflect any program costs assignable to private pay or third-party service recipients.

c. The Agency and Contractor agree that services for which the County are not charged are as follows:

1. Therapeutic Services Agency Supervisor time in activity that facilitates the processing of referrals, case assignments, and supervision of staff relative to agency business in attending to job performance of staff, staff development etc.

2. Expert consultation time not case related, focused on professional development of personnel.

3. Secretarial and bookkeeping time. 4. Any activities by officers of the company in dealing with case

issues or other matters.

3. Eligibility for Services:

The parties understand and agree that the eligibility of the client to receive the Purchased Services is to be determined in accordance with eligibility criteria established by the Agency's Service Plan. The parties agree and understand that the Agency shall determine preliminary and final client eligibility.

a. It is understood and agreed by the parties that, for fee eligible recipients, fees shall be charged and collected in accordance with fee policy and schedules adopted by the county board of commissioners and approved by the Commissioner of Human Services in accordance with the provisions of Minnesota Statutes, Section 256M.60, subd. 6.

b. The Contractor shall not charge any program or service fee to social service eligible clients except in accordance with a. above.

c. When the Agency has determined that the client is no longer eligible to receive purchased services or that services are no longer needed or appropriate, the Agency shall notify the Contractor within five (5) days of the determination.

d. The Contractor shall notify the Agency and the client in writing whenever the Contractor proposes to discharge or terminate service(s) to a client. The notice must be sent at least five

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PINE COUNTY HEALTH & HUMAN SERVICES & TSA, INC.

2020

(5) working days prior to the proposed date of discharge or termination, and must include the specific grounds for discharge or termination of service( s ). The Contractor shall not discharge or terminate services to a client prior to the proposed date unless delay would seriously endanger the health, safety, or well being of other residents or service recipients.

e. The Contractor shall establish written procedures for discharging a client or terminating services to a client. The written procedures shall include: ( 1) Preparation of a summary of findings, processes, and plans to be transmitted with the client.

4. Individual Service Plan:

The parties understand and agree that all services provided to eligible recipients under the terms of this contract shall be in accordance with the Individual Services Plan and/or Out of Home Placement Plan developed with, for and on behalf of, the individual client. Performance of the Contractor will be monitored in accordance with client outcomes as specified in the Individual Service Plan goals and objectives. The Agency shall not delegate the Development of the Individual Service Plans (ISP's) and/or the Out of Home Placement Plan (OHPP) to the Contractor.

Purchased Services are to benefit each Eligible Recipient in attaining the goals and objectives specified in the Eligible Recipient's ISP and/or OHPP.

• The Referring County will prepare an ISP and/or OHPP that includes stated short-term objectives having measurable behavioral criteria.

• Upon request, Contractor will assist the Referring County in developing the ISP or OHPP. • Contractor will receive an ISP or OHPP within 30 days after an Eligible Recipient begins

receiving Purchased Services.

5.

Contractor agrees to provide Purchased Services in the type, amount and frequency authorized in writing by the Referring County and in accordance with an Eligible Recipient's ISP or OHPP.

Contractor agrees to submit progress reports on each Eligible Recipient to the Referring County and the Eligible Recipient or legal representative at least quarterly. • Contractor will develop reports with enough specificity to enable the Referring County to

determine progress made in relation to the Eligible Recipient's ISP or OHPP objectives.

Payment for Purchased Services:

a. Certification of expenditures: The Contractor shall, within 90 days following the last day of each calendar month, submit a standard invoice for social services purchased, to the County Social Service Agency. Bills that do not meet internal county deadlines will be paid later. The Invoice shall show: (1) total program and administrative and administrative expenditures for the month, and (2) an itemized account of each social services eligible individual, identifying services to be provided, number of units and cost per unit, including administrative costs

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allocated to the provision of purchased services to reimbursement eligible clients.

b. Payment: The Agency shall, within thirty (30) days of the date ofreceipt of the Invoice, make payment to the Contractor for all reimbursement-eligible clients identified on the invoice.

6. Audit and Record Disclosure:

The Contractor shall:

a. Maintain records, using generally accepted accounting principles that reflect all revenue received and all direct and indirect costs incurred in performing this Contract. Maintain records about Purchased Services provided. These records must include the name of the Eligible Recipient served, service type (by Brass Codes), service dates, and other information on an Eligible Recipient that is required by the Agency. Maintain any other records requested by the Agency or a Referring County. Participate in the Minnesota Community Mental Health Reporting System

b. Upon request, Contractor agrees to give the Agency a report containing the following information: 1. All revenue received. 2. All direct and indirect costs incurred in performing Purchased Services. 3. Purchased Services provided, including but not limited to:

a. Number of Eligible Recipients, age, race, sex, and target population served, b. Type of service, and c. Days of service.

c. Upon request, the Contractor agrees to furnish the Agency quarterly reports for financial evaluation, reimbursement, and program management and evaluation purposes.

1. Upon request, Contractor will assist the Agency ( or a Referring County) with documentation needed to complete any form or report for a federal, state, or private agency. 2. Upon request, Contractor will give the Agency ( or a Referring County) information on Eligible Recipient(s) that is needed for effective evaluation purposes, in a format approved by the Agency ( or Referring County).

a. Information will include any reporting requirements included in the Eligible Recipients ISP or ITP, if applicable.

3. Upon request, Contractor will give the Agency a list of all Eligible Recipients and their Referring Counties. 4. The Agency (or Referring County) must receive information within 30 days following request.

d. Allow personnel of the Agency, the Minnesota Department of Human Services, and the Department of Health and Human Services, access to the Contractor's facility and records at

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reasonable hours to exercise their responsibility to monitor purchased services and copy such materials as necessary.

e. If the collection of social services fees is delegated to the Contractor, the Contractor shall provide the Agency with information about fees collected and the fee source.

f. Maintain all records pertaining to the contract at 220 Railroad Street SE, Pine City, Minnesota, 55063 or other designated TSA business site intended for file maintenance and storage for three (3) years for audit purposes.

g. Comply with policies of the Minnesota Department of Human Services regarding social services recording and monitoring procedures, as defined in the Department of Human Services Social Services Manual, and the administrative rules of the State Agency.

7. Safeguard of Client Information:

The use of disclosure by any party of information regarding an eligible client in violation of any rule of confidentiality provided for in Laws of Minnesota, Chapter 13, or for any purpose not directly connected with the Agency's or Contractor's responsibility with respect to the Purchased Services hereunder is prohibited except on written consent of such eligible client, the client's attorney or the client's responsible parent or guardian. The program director of the contracting agency is the designated person responsible to ensure that the provider is in

compliance with the Data Practices Act, Minnesota Statutes, Section 13.46, Subd. 10, (a) (4).

All data collected, created, received, maintained, or disseminated for any purposes during the Contractor's performance of this Agreement is governed by the MN Government Data Practices Act, Minnesota Statutes Section 13.01 et. seq., or any other applicable State statutes, any State rules adopted to implement the Act, as well as Federal regulations on Data Privacy, including the Health Insurance Portability and Accountability Act (HIPAA). The Contractor agrees to abide strictly by these statutes, rules, and regulations.

8. Compliance with Other Regulations:

The Contractor further agrees to comply with the following:

a. Section 4, Subdivisions 1, 3 and 6 of the Human Services Licensing Act (Minnesota Statutes 1987, Chapter 245A).

b. Section 3 of Minnesota Statute 604.202 (Liability of Employer).

c. (When applicable) the Contractor agrees to comply with the Civil Rights Act of 1964, Title VII (42 USC 2000e); including Executive Order No. 11246, and Title VI (42 USC 2000d); and the Rehabilitation Act of 1973, as amended by Section 504. Title VI of the

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Civil Rights Act of 1964 (Title VI) requires service providers who receive federal funds to take reasonable steps to provide meaningful access to services for people with Limited English Proficiency (LEP). Most county and state funded services must meet LEP requirements. The requirements apply to health care and social service agencies, such as physicians, hospitals, nursing homes, home health agencies, managed care organizations, universities, and private non-profit agencies.

9.

10.

d. (When applicable) the Contractor certifies thats/he has received a certificate of compliance from the Commissioner of Human Services pursuant to Minnesota Statutes, Section 363A.36.

Fair Hearing and Grievance Procedures: The Agency agrees to provide for a fair hearing and grievance procedure conformance with Minnesota Statutes, Section 256.045, and in conjunction with the Fair Hearing and Grievance Procedures established by administrative rules of the Department of Human Services.

Bonding, Indemnity, Insurance and Audit Clause:

a. Bonding: The Contractor shall obtain and maintain at all times, during the term of this agreement, a fidelity bond covering the activity of its personnel authorized to receive or distribute monies. Such bond shall be in the amount of $10,000.

b. Indemnity: The Contractor agrees that it will at all times indemnify and hold harmless the Agency from any and all liability, loss, damages, costs or expenses which may be claimed against the Agency or Contractor.

(1) By reason of any service client's suffering personal injury, death or property loss or damages either while participating in or receiving from the Contractor the care and services to be furnished by the Contractor under this agreement, or while on premises owned, leased or operated by the Contractor, or while being transported to or from said premises in any vehicle owned, operated, chartered or otherwise contracted for by the Contractor or his assigns: or (2) By reason of any service client's causing injury to, or damage to, the property of another person during any time when the Contractor or his assigns, or employee thereof has undertaken or is furnishing the care and service called for under this agreement.

c. Insurance: The Contractor shall purchase and maintain such insurance as will protect the Contractor from claims which may arise out of, or result from the Contractor's operations under the Agreement, whether such operations be by the Contractor, or by any subcontractor, or by anyone directly employed by them, or by anyone for whose acts any one of them may be liable.

Contractor shall secure the following coverage and comply with all provisions noted. Certificate of Insurance shall be issued evidencing such coverage to the County.

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1. General Liability Insurance:

Commercial General Liability Insurance (ISO CGL form)

Minimum Limits: $1,000,000 - each occurrence limit $2,000,000 - general aggregate $2,000,000 - products/completed operations total limit $1,000,000 - personal injury and advertising liability

The policy is to be written on an occurrence basis. Certificates of Insurance must indicate if the policy is issued on a claims-made or Occurrence basis, and if coverage is provided for X, C, U hazards if Applicable. The policy will cover contractual liability. Pine County, its Officials and employees shall be added as additional insured with a cross

liability/cross suits clause for the protection of the County.

Worker's Compensation and Employer's Liability: Worker's Compensation: Per Minnesota State Statute

d. Audit: The Contractor agrees that within 120 days of the termination date of this contract, either a financial review or an audit of said contract will be conducted by a Certified Public Accounting Firm. Copy of such audit along with the Management Letter shall be provided to the Agency when completed. The Contractor agrees to provide the Agency information on the compensation ranges provided for each class of employee.

11. Conditions of the Parties' Obligations:

a. It is understood and agreed that in the event the reimbursement to the Agency from State and Federal sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of Purchased Services, the obligations of each party hereunder shall thereupon be terminated.

b. This agreement may be canceled by either party at any time, with or without cause, upon thirty (30) days notice, in writing, delivered by mail or in person.

c. Before the termination date specified in Section I of this agreement the Agency may evaluate the performance of the Contractor in regard to the terms of this agreement to determine whether such performance merits renewal of this agreement.

d. Any alterations, variations, modifications, or waivers of provisions of this agreement, shall be valid only when they have been reduced to writing, duly signed, and attached to the original

Page 7 of 9

PINE COUN1Y HEAL TH & HUMAN SERVICES & TSA, INC.

2020

12.

of this agreement.

e. No claim for services furnished by the Contractor, not specifically provided in the agreement, will be allowed by the Agency, nor shall the Contractor do any work or furnish any material not covered by the agreement, unless this is approved in writing by the Agency. Such approval shall be considered to be a modification of the agreement.

f. In the event that there is a revision of Federal regulations, which might make this agreement ineligible for Federal financial participation, all parties will review the agreement and renegotiate those items necessary to bring the agreement into compliance with the new Federal regulations.

Subcontracting: The Contractor shall not enter into subcontracts for any of the goods and services contemplated under this agreement without written approval of the Agency. All subcontracts shall be subject to the requirements of this contract. The Contractor shall be responsible for the performance of any subcontractor.

13. Miscellaneous:

a.

b.

Entire Agreement: It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the Contractor and any county social services agency relating to the subject matter hereof.

Monitoring: It is understood that the Agency reserves the right to monitor the Contractor's performance under this contract by observation or direct service provision to client and/or survey of agencies or individuals purchasing or receiving services.

14. Third Party Beneficiary: The Commissioner of the Minnesota Department of Human Services is named as a third party beneficiary to this contract.

Page 8 of 9


2020

APPROVED AS TO FORM AND EXECUTION:

Pine County Attorney

Date Director, Pine County Health & Human Services

Date

Chair, Pine County Board of Commissioners

Date

County Administrator, Pine County

Date

Therapeutic Services Agency, Inc.

Date

P\CONTRACT\2019\TSA, lnc .. doc 12/20/2019

Page 9 of 9

Host County Contract Rates 2020 Service UNIT 2020 Rates

COMMUNITY BASED PROGRAM Adolescent Treatment Program* p/d $ 88.38 Child Treatment Program* p/d $ 88.38 Support Network of Foster Care* p/d $ 71.70 Standard Foster Care* p/d $ 38.41 Emergency Foster Care/Shelter care* p/d $ 103.88 Respite* p/d $ 87.08 Emergency Foster Care/Shelter Care** $ 103.89 Respite** $ 87.07

*Daily rate plus MAPCV rate

**Daily rate without MAPCV score

When there is not a MAPCY score; use factor elements of (MAPCY Level D) and basic foster care rate based on child age to determine foster care payment above the per diem.

AGENDA REQUEST FORM

Date of Meeting: January 7th, 2020

ea County Board Consent Agenda

❑ Regular Agenda 5 minsEl 10 mins❑ 15 mins❑ Othern

n Personnel Committee

ri Other

0

Agenda Item: 2020-21 Snowmobile Safety Enforcement Grant Program

Department: Pine County Sheriffs Office


The 2020-21 Snowmobile Safety Enforcement Grant is a biennium grant used for enforcement, education, equipemnt and maintenance.

Action Requested:

The Pine County Sheriffs Office respectfully asks for the approval and signing of the 2020-21 Snowmobile Safety Enforcement Grant.

Financial Impact:

$4,766.00 is granted for each fiscal year, totalling $9,532.00 for the grant period.

This grant does not require matching funds.

STATE OF MINNESOTA GRANT CONTRACT

This grant contract is between the State of Minnesota, acting through its Commissioner of Natural Resources ("STATE") and Pine County Sheriffs Office, 635 Northridge Drive, Pine City, MN 55063 ("GRANTEE").

Recitals Section 1. Under Minn. Stat. 84.026, the State is empowered to enter into this grant. 2. The State, under Laws of Minnesota 2019, First Special Session, Article 1, Section 3, Subdivision 6(d), is

authorized to provide reimbursement grants to counties to cover costs related to labor and equipment in the enforcement of snowmobile enforcement laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee's Proposed Budget.

3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant.

4. This grant agreement is made in accordance with the provisions in Minn. Stat §84.83 Subd. 3 (3) and (4).

Grant Contract

1 Term of Grant Contract 1.1 Effective date:

July 1, 2019. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed.

1.2 Expiration date: June 30, 2021 or until all obligations have been satisfactorily fulfilled, whichever occurs first.

1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure.

1.4 Notwithstanding Minnesota Statutes, section 16A.41, expenditures made on or after July 1, 2019 are eligible for reimbursement unless otherwise provided.

2 Grantee's Duties The Grantee, who is not a state employee, will: Comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). The Grantee will be reimbursed once annually, for only eligible Snowmobile Safety Enforcement (SSE) Safety Grant activities, including one or more of the following:

• Grantee staff time to participate in SSE activities, including attendance at training classes, also holding local safety training education programs for local participants. Training of Grantee staff working to enforce any SSE related law, rule or regulation is MANDATORY.

• Purchase of snowmobiles for use in patrolling; • Snowmobile maintenance, fuel and enforcement related costs; • Trailers, trailer maintenance and repair (not costs related to towing vehicle repair) • Helmets and other related protective gear (no standard uniforms or equipment); • Purchase other equipment dedicated SOLELY to Snowmobile Safety Enforcement work.

Grant for Legislatively-named Municipality FY20: Updated December 2019 1

• Submit ANNUAL Performance Reports and Reimbursement Requests for each year of participation in this Program. All needed documents to accomplish this are posted on the DNR website. The Grantee will be responsible for the administration, supervision, management, record keeping and program oversight required for the work performed under this grant contract. Further, the Grantee is responsible for maintaining an adequate conflict of interest policy. Throughout the term of this grant contract, the Grantee shall monitor and report any actual, potential or perceived conflicts of interest to the State's Authorized Representative.

• POST on the Grantee's website, a copy of the two-page performance report, in accordance with 2009 Laws of Minnesota, Chapter 37, Article 1, Section 4, Subdivision 1.

3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence.

4 Consideration and Payment 4.1 Consideration.

The State will pay for all services performed by the Grantee under this grant contract as follows:

(a) Compensation The Grantee will be reimbursed up to $4,766.00 in state fiscal year 2020, for expenses incurred between the effective date of the grant and June 30, 2020, and $4,766.00 in fiscal year 2021, for expenses incurred between July 1, 2020, and June 30, 2021, as determined by the grant funding formula.

(b) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $9,532.00.

4.2 Payment (a) Invoices

The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule:

Invoices for state fiscal year 2020 must be submitted before June 30, 2021. Invoices for state fiscal year 2021 must be submitted before June 30, 2022. Only submit ONE invoice for the total expenses incurred during each state fiscal year.

5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law.

Eligible reimbursement costs may not exceed $4,766.00 prior to July 1, 2020.

Eligible reimbursement costs may not exceed $4,766.00 prior to July 1, 2021.


6 Authorized Representative The State's Authorized Representative is Adam Block, Boating Law Administrator, MN DNR Division of Enforcement, 500 Lafayette Road, St. Paul, MN, 55155-4047, [email protected], or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment.

The Grantee's Authorized Representative is Denise Baran, Pine County Sheriff's Office, 635 Northridge Drive, Pine City, MN 55063, (320) 438-0309, [email protected] the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State.

7 Assignment Amendments, Waiver, and Grant Contract Complete 7.1 Assignment

The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office.

7.2 Amendments Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office.

7.3 Waiver If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it.

7.4 Grant Contract Complete This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party.

8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract.

9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later.

10 Government Data Practices and Intellectual Property Rights 10.1 Government Data Practices

The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to


in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law.

11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility.

12 Publicity and Endorsement 12.1 Publicity Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable.

12.2 Endorsement The Grantee must not claim that the State endorses its products or services.

13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota.

14 Termination 14.1 Termination by the State

The State may immediately terminate this grant contract with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed.

14.2 Termination for Cause The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed.

14.3 Termination for Insufficient Funding The State may immediately terminate this grant contract if:

(a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services

covered here. Termination must be by written or fax notice to the Grantee. The State is not


obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice.

14.4 Additional alternate termination language may be negotiated on a case by case basis after the state agency has consulted with their legal and finance teams.

15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.

1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that nds ha encumbered as required by Min = at 1, 6C.05

Signed:

Date: ////:=V0/%.9

SWIFT Contract/PO Now.

2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances.

By:

Title:

Date:

By:

(with delegated authority)

Title:

Date:

By:

Title:

Date:

Distribution: Agency Grantee State's Authorized Representative

Grant for Legislatively-named Municipality FY19: Updated November 2018 5

PINE COUNTY MINNI.SOTA

AGENDA REQUEST FORM Date of Meeting: January 7, 2020

~ County Board ~ Consent Agenda D Regular Agenda


D Other _


Agenda Item: Approve regular employment status



Eligibility Worker Jill Koch is approaching the end of her probationary employment status with HHS. Jill works in the financial assistance unit and has been an excellent addition to the team. The department is requesting that her regular employment status be approved effective January 9, 2020.

Action Requested:

Authorize regular employment status for Eligibility Worker Jill Koch effective January 9, 2020.

Financial Impact:

NIA


Depa lineal Head signature

AGENDA REQUEST FORM


County Board • Consent Agenda ❑ Regular Agenda 5 mins❑ 10 mins❑ 15 mins❑ Other❑

r7 Personnel Committee

❑ Other

Agenda Item: 2 PT Corrections Officers to Full-time

Dpa Iii nt: Sherif's Office - Jail


Acknowledge the promotion of part-time Corrections Officer, David Ackermann and part-time Corrections Officer Brandon Janssen to full-time. Effective December 22, 2019. Grade and wage are to remain the same, following established labor agreement.

Action Requested:

Acknowledge the promotion of two part-time Corrections Officer to full-time status.

Financial Impact:

None. Positions are accounted for in the approved 2019 budget and staffing plan.

PINE COUNTY MINN!lSOTA

AGENDA REQUEST FORM


0 County Board 0 Consent Agenda D Regular Agenda


D Other ------


Agenda Item: Approve new hire


HHS recently held interviews to backfill a social worker position left vacant by the resignation of Carrie Reeves. The position was offered to and accepted by Samantha Maser, contingent on County Board approval and a background check. Samantha would be able to begin employment (Grade 10, Step 2- $25.76/hr) with HHS on January 13, 2020.

Action Requested:

Approve the hiring of Samantha Maser, effective January 13, 2020 ($25.76/hr) contingent on a background check.

Financial Impact:

The position is contained in the 2020 HHS budget.


AGENDA REQUEST FORM


~ County Board ~ Consent Agenda D Regular Agenda


D Other ------

5 mins. 10 mins._ 15 mins. Other

Agenda Item: Approve attendance at conference

Department: HHS

i?eJwo~ Department Head signature


RN Heidi Oehrlein and RN Toni Jensen have requested to attend the 37th Annual MN Geriatric Care Conference on March 11 in Rochester, MN. Both Heidi and Toni work with individuals ages 65 and older, and this conference would provide them with material that is pertinent to their job duties.

Action Requested:

Authorize RN Heidi Oehrlein and RN Toni Jensen to attend the 37th Annual MN Geriatric Care Conference on March 11 in Rochester.

Financial Impact:

Registration: $165/person; $330 total Lodging: $300 total Parking: About $24 County car will be used if available

Total cost for both individuals to attend: $654 There are funds in the social services staff development line item in the 2020 HHS budget to cover the expenses associated with attendance at the conference.


AGENDA REQUEST FORM


~ County Board D Consent Agenda DRegular Agendas mins._x_ 10 mins. 15 mins. Other


D Other _

Agenda Item: Certificates of Appreciation

Department: P_l_a_n_n_in...._g...,,_Z_o_n_i_n ...... g ..... , _&_S_o_li_d_W_a_s_te _

e.,,J,4~-------- Department Head signature

Background information on Item: Gary Valvoda began service on the County Board of Adjustments in 2015. Rick Williams began service on the County Planning Commission in 2016. Richard Glattly began service on the County Planning Commission in 2006. All members transitioned to the County Zoning Board in January of 2018.

Michael Kubesh, Hinckley area resident, has graciously assisted the County's ag plastics recycling program by volunteering his time operating his own skid steer to load plastic on the recycling truck at the Hinckley Transfer Station. To date, he has assisted three collection events, loading 79,940 lbs of plastic for recycling.

Action Requested: Present Certificates of Appreciation to Gary Valvoda, Rick Williams, Richard Glattly, and Michael Kubesh.

Financial Impact: None


AGENDA REQUEST FORM


IZ! County Board D Consent Agenda DRegular Agendas mins._x_ 10 mins. 15 mins. Other


D Other _

Agenda Item: Zoning Board Appointments

Department: P_l_a_n_n_in...a;;g..,.,_Z_o_n_i_nlllliiiilg .... , _&_S_ol_i_d_W_a_s_te _

~AIIU'l40# _ Department Head signature

Background information on Item: The Pine County Zoning Board has three positions with terms that expired on 12/31/2019. The individuals serving in those positions have declined re-appointment. They include: Gary Valvoda (Dist. 2), Richard Glattly (Dist. 4), and Rick Williams (At-large).

Existing members who will remain on the Board include Nancy Rys (Dist. 1), Dirk Nelson (Dist. 3), Skip Thomson (Dist. 5), and Patrick Schifferdecker (At-large). The term of these individuals will all expire in December 2021.

Action Requested: In accordance with Section 11.02 of Pine County Ordinance 2017-07, the following vacancies shall be appointed as follows:

District 2: An individual is to be nominated by Joshua Mohr and appointed by the Board Chair Joshua Mohr plans to nominate Les Orvis, resident of Royalton Township.

District 4: An individual is to be nominated by John Mikrot and appointed by the Board Chair. John Mikrot plans to nominate Ryan Clark, resident of Windemere Township.

At-Large: An individual is to be appointed by the Board Chair. Staff recommends the Chair appoint Susan Grill of Kettle River Township.

All terms will be effective immediately upon appointment and expire on December 31, 2023.

Financial Impact: All per diems and mileage associated with the appointments are included in the 2020 Zoning Department budget.

December 26, 2019 David Minke Pine County Administrator 635 Northridge Dr. NW Pine City, MN 55063 Dear Mr. Minke: On behalf of North Woods and Waters of the St. Croix Heritage Area (NWW), thank you for placing us on the agenda for the January 7th meeting of the Pine County Commissioners. It has been a couple of years since I have made a presentation to your commissioners, so I am pleased to pre-sent an update on our accomplishments. What was an idea two years ago has become a reality, with services now available to communities through-out the St. Croix watershed. (I will specifically highlight LYNX, our free, on-line watershed-wide events calendar we launched late this year www.NorthWoodsAndWatersLYNX.org. ) The work we have done has attracted the attention of Representative Ron Kind (D-WI), who is sponsoring a bill that will designate this area as a nation-al heritage area. Representative Kind is seeking bi-partisan support, and we have interest from both parties. The bill is under final draft right now, and our legislators are waiting for the final language of the bill before officially signing. There are now 55 National Heritage areas in the United States, and citizens throughout this region support designation as an appropriate eco-nomic strategy. We are reaching out to the counties within the St. Croix watershed and ask-ing for resolutions of support. These are, of course, non-binding, as any county, municipality, or property owner can choose to participate or not in any heritage area activity. We’re just in the beginning of our presentations. We submitted resolutions of support from counties and municipalities (as well as chambers of commerce and non-profit organizations) during the time of our 2014 feasibility study and we are reaching out for current resolu-tions now, beginning with Pine County. The St. Croix County Economic De-velopment Commission just unanimously passed a resolution, and the reso-lution will go to the St. Croix County Board in January. I look forward to sharing this information with your commissioners. Sincerely, Marty Harding, Chair North Woods and Waters of the St. Croix Heritage Area

DRAFT RESOLUTION 2020-01

RESOLUTION BY THE PINE COUNTY BOARD OF COMMISSIONERS SUPPORTING NORTH WOODS AND WATERS OF THE ST. CROIX NATIONAL HERITAGE AREA - DRAFT

WHEREAS, the region defined by the St. Croix River and its tributaries is a nationally distinctive landscape with shared stories and traditions that contribute to our nation's diverse heritage; and

WHERAS, Pine County has abundant natural, cultural and historic resources that contribute significantly to the national significance of this region,

WHEREAS, a North Woods and Waters of the St. Croix National Heritage Area (NHA) will create opportunities for communities and residents to work together across traditional boundaries for mutual economic and social benefit; and

WHEREAS, an NHA will help residents and visitors better understand, appreciate and experience the region's special stories and places; and

WHEREAS, an NHA will help build a regional economy using our cultural and natural heritage as a foundation; and

WHEREAS, an NHA would foster a sense of regional identity, brand the region for international tourism, and increase our region's competitiveness in seeking grants and attracting private investment; and

WHEREAS, NHAs are community-based efforts that are managed by the local leaders and residents that live in them; and

WHEREAS, NHAs do not acquire regulatory authority over zoning or land use, and do not infringe upon private property rights;

NOW THEREFORE BE IT RESOLVED that the Pine County Commissioners support Congressional designation of the North Woods and Waters of the St. Croix National Heritage Area.

Dated this 7th day of January, 2020 ____________ ________ ________________________, Chair David J. Minke, County Administrator Pine County Board of Commissioners Clerk to Pine County Board of Commissioners

AGENDA REQUEST FORM

Date of Meeting:_January 7, 2020_______________________



Personnel Committee

Other _____________

Agenda Item:___________________________________________________________

Department:

_____________________________________ Department Head signature


On December 30, 2019 sealed bid(s) for the cost of publication of the financial statement (first and

second publication), County Board proceedings and other published notices as required by law were

opened. The results were as follows:

A. Pine County Courier: $8.75 per column inch for the first publication.

B. Hinckley News: $8.75 per column inch to publish the second publication of the county

financial statement.

Action Requested: Award the 2020 bid for publication costs to the lowest responsible bidder.

Financial Impact:

2019 publication rates were:

Franklin Newspapers Inc., dba the Hinckley News: $7.50 per column inch (1st publication)

The Pine City Pioneer: $8.75 per column inch (2nd publication of the county financial statement)

Legal Publication

Administration

Northstar Media, Inc.• 930 S. Cleveland s 763-689-1181 • FAX 763-689-1185 December 5, 2019 ·

David J. Minke, Pine County Administrator Pine County Administrator's Office 635 Northridge Driver NW, Suite WO Pine City, MN 55063

Dear Mr Minke,

Pursuant to the 1936 Supreme Court ruling involving the Brainerd Daily Dispatch, and based on an arrangement of all the newspapers of Pine County to provide an efficient, low-cost way to provide countywide circulation of County Board proceedings, the Pine County Courier submits the following bid for 2020:

To publish the proceedings of the County Board, the delinquent tax listings, the first publication of the financial statement, and such notices as are required by law, the rate will be $8.75 an inch with a 7 point type and 9 lines per inch. The second publication of the financial statement will be in the Hinckley News. As in past years, all notices will go in all four Pine County newspapers. The first run of delinquent taxes will go in the Pine County Courier but the second run goes in all papers. The financial statements will run in the above stated papers only.

We would prefer legal notices emailed to [email protected]. Our deadline is 3 p.m. on Mondays for Thursday publication.

Jeff Andres Group Publisher Pine City Pioneer Northstar Media, Inc.

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