agenda packet 07-06-15

8/20/2019 Agenda Packet 07-06-15

1/17

CITY COUNCIL MEMBERS

JASON BURNETT, MAYOR

VICTORIA BEACH

KEN TALMAGE

CARRIE THEIS

STEVE DALLAS

SPECIAL MEETING

MONDAY, July 6, 2015

CLOSED SESSION 4:30 P.M. AT CITY HALLEast side of Monte Verde Street

Between Ocean and Seventh Avenues

OPEN SESSION 5:30 P.M. AT THE CARMEL WOMAN’S

CLUBSW Corner of 9th and San Carlos Street

1. CALL TO ORDER and ROLL CALL

Mayor: Burnett

Mayor Pro Tem: Talmage Council Members: Beach, Dallas, Theis

2. PLEDGE OF ALLEGIANCE

3. CLOSED SESSION

Mayor Burnett will announce the Closed Session and ask for

Public Comments on matters described in the following Closed Session

Meeting Notice (Government Code Section 54957.6(a); 54957.7(a)).

8/20/2019 Agenda Packet 07-06-15

2/17

General Information: The City Council of Carmel-by-the-Sea meets in Regular

Session on the First Tuesday of each month at 4:30 p.m.,

unless otherwise noticed. The City Council may also meet

on the First Monday of each month in a Special Meetingand/or a Workstudy Session at 4:30 p.m., unless otherwise

noticed.

Council Agendas: City Council agenda packets are available for public review

on the City website at www.ci.carmel.ca.us and in the Clerk’s

Office on the Friday prior to the scheduled meeting. Any

writings or documents provided to a majority of the City

Council regarding any item on the agenda will be made

available for public inspection. Interested members of the

public may subscribe to the Council Agenda by submitting arequest to the City Clerk.

Public Participation: Meetings are open to the public and the City Councilwelcomes your participation. Any member of the public maycomment on any item on the agenda. Testimony is limited tothree (3) minutes per speaker, or as otherwise establishedby the City Council.

Broadcastings: Meetings are streamed live on-line and archived for easyaccess anytime day or night. Visit the City’s website at

www.ci.carmel.ca.us to view the meetings or watch atelevision rebroadcast on the first Sunday after the CityCouncil meeting at 8:00 a.m. on MCAET Channel 26.

ADA Notice: In compliance with the Americans with Disabilities Act, if you

need special assistance to participate in this meeting, please

contact the City Clerk’s Office at 831-620-2007 at least 48

hours prior to the meeting to ensure that reasonable

arrangements can be made to provide accessibility to the

meeting (28CFR 35.102-35.104 ADA Title II).

http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/

8/20/2019 Agenda Packet 07-06-15

3/17

3.A LABOR NEGOTIATIONS

Government Code Section 54957.8

Agency Designated Representatives: Zutler

Employee Organization: LIUNA; CPOA

3.B CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Government

Code Section 54956.9: 4 cases

At approximately 5:30 p.m., the City Counci l wil l adjourn from Closed Sess ion

and resume in Open Session at the Carmel Woman’s Club.

4. CONSENT CALENDAR – None

5. ORDERS OF COUNCIL

Orders of Council are agenda items that require City Council discussion, debate

and/or direction.

5.A City Boards and Commissions’ and community groups’ proposals for the

2016 Centennial Celebration

Recommendation: Receive proposals from the Harrison Memorial

Library Board of Trustees, Community Activities and Cultural

Commission, Historic Resources Review Board, Forest and Beach

Commission, Planning Commission, and community groups on projects,

activities, events, displays and other ideas for the 2016 Centennial

Celebration

6. PUBLIC HEARINGS - None

Public Hearings consist of Zoning amendments, General Plan amendments,appeals of Commission decisions and other State- mandated items. If the PublicHearing is an appeal, appellants are allowed a total of 10 minutes to speak ontheir own behalf after the staff report and at the close of public comment in order to have an opportunity to rebut public comments. Other speakers will be allowedthree minutes.

8/20/2019 Agenda Packet 07-06-15

4/17

7. RECONVENE TO CLOSED SESSION (If applicable)

8. ADJOURN

8/20/2019 Agenda Packet 07-06-15

5/17

CITY OF CARMEL-BY-THE-SEA

Council Report

July 6, 2015

To: Honorable Mayor and Members of the City Council

From: Douglas J. Schmitz, City Administrator

Subject: City Boards and Commissions’ and community groups’ proposals for

the 2016 Centennial Celebration

RECOMMENDATION(S): Receive proposals from the Harrison Memorial LibraryBoard of Trustees, Community Activities and Cultural Commission, Historic Resources

Review Board, Forest and Beach Commission, Planning Commission and community

groups on projects, activities, events, displays and other ideas for the 2016 Centennial

Celebration

SUMMARY: On February 18, 2015 Centennial Committee held a meeting to gatherideas from the community for the Centennial Celebration. Following this meeting MayorBurnett sent a letter out to all of the community groups and the City’s Boards andCommissions, to solicit additional ideas and input as additions to the CentennialCelebration. Events will be held leading up to and culminating in the City’s 100

th

Birthday, October 31, 2016.

The following attachments are proposed ideas that have been submitted for discussion.

ATTACHMENTS:

1. Mayor’s Letter2. Forest and Beach Commission ideas3. Community Activities and Cultural Commission and the Harrison Memorial

Library Board of Trustees ideas4. Historic Resources Review Board ideas5. Planning Commission ideas6. Centennial Tree Committee ideas

Council Meeting Date: 07/06/2015 Agenda Item: 5.A

Page 1

8/20/2019 Agenda Packet 07-06-15

6/17

ATTACHMENT- 1

Dear:

1would like to invite your group to have a role in Carmel-by -the -Sea s centennial in 2016.

The

anniversary year should be filled

with

many types of differing events commemorati

ng

the 100

h

birthday

of

our incorporation as a City on October 31, 1916. I appointed a Centennial Committee comprised

of

Sue

McCloud, Barbara Livingston and Merv Sutton to develop plans for our anniversary and you may

be

working with them already. The committee held a public meeting in February to solici t ideas and

valuable input from

the

community and I want to thank the committee members for

their

efforts to

date and look forward to their continuing role

in

making 2016 a great year for Carmel -by -the -Sea.

If your group is not already doing

so

, the Council would ask

that

your group meet and discuss what

contribution your organization would like

to

contribute

to

events in 2016 which will

be

a year-long city

wide celebration. The Council would like its boards, commissions and committees to work

with

it, the

Centennial Commi

ttee

and all communi ty groups in having an active role in host ing events, displaying

our history and presenting projects

for

2016.

Your creative ideas will

be

a central part

of

our celebration. We would ask that you or a representative

of your group bring your ideas and or projects and programs to a City Council wo rkshop on Monday,

July 6th

at

5:30pm to pr

esent

your concept s) and to hear t hose of other community groups. Working

with the Centennial Committee, we want to make sure there isno duplication of projects, programs or

effort

s and

that

each group has a distinctive role in the celebratory year.

Thank you in advance

for

your contributions to our celebration and

the

City Council looks forward to

hearing

your

ideas on July 6th.

Sincerely,

Jason Burnett

Mayor

Council Meeting Date: 07/06/2015

\ ~ e A E i a Item: §.A

Page 2

8/20/2019 Agenda Packet 07-06-15

7/17

ATTACHMENT - 2

Forest and Beach Commission Projects for 2016 Carmel Centennial

1) Plant 100 trees in 100 days culminating

with

a significant

tree

pl nting

on

the

day

of

the

centennial celebration

a. Significant

tree

could be a replanting of Carmel s Christmas Tree

2 Select 4 areas along the Scenic Beach Pathway

for

re-landscaping

a. Some

mon

ies could come

from

the C ty nd

the

rest through fundrais ing or

sponsoring like

th t

seen on freeways and highways.

3) Re-landscape Upper Ocean

right

of

w y

on

both north

and south especially in the area

ne r

Santa Fe/Santa Rita where

the

eucalyptus trees

were

removed 3 years ago

4) City sponsored beach cleanup in July 2016 wh i

ch

would

t ke the place of the CRA

beach cleanup

th t

month

a.

l rger

th n norm l

CRA

cleanup

with

BBQ, etc

b. Enlist Save

our

Shores and Sustainable Carmel

as

partners

Council Me

et

ing Da te: 07/06/2015

Agenda Item: 5.A

Page 3

8/20/2019 Agenda Packet 07-06-15

8/17

TT CHMENT

3

CA CC

1

Present a series of 8 monthly, cultural events in Devendorf Park including a local resident art

contest, a photography contest, dog parade, movies about Carmel

2. A float in the 2016 Birthday party parade

that

depicts the City s traditional community events

3. Horse drawn carriages

4. Tours of Carmel

5. Recommendation that the City sponsors a centennial event at First Murphy House and at Vista

Lobos

Library Board

1 Develop a series of bookmarks containing lists of books about Ca rmel, and by Carmel authors.

Put Centennial logo on bookmarks.

2. Create monthly displays in the Main Library of Carmel autho

rs

and the ir books, beginning with

the Bohemians.

3. Create displays in the Main Library and Park Branch which feature the history of the first lib rary

in

Carmel and the subsequent creation

of

the Harrison Memorial Library. Display should include

books that were written and people were reading- during those time periods.

4. The Library Board (not necessarily the Carmel Public Library Foundation) will present a lecture

on the history of the library (if someone can be found who is qualified to deliver the lecture).

Other possible lectures: Erin Gafill speaking about Frank Powers, a lecture about Lester

Row

nt ree

given by one of her grandsons.

5.

Develop a series of age-appropriate, recommended Classic Literature booklists for children

which include Carmel authors such as

Jack

London.

6. Complete, publish, and publicize one or more History Pin histori

ca

l walking tours.

7. The annua l teen

photo

contest theme will be based

in

some way on the history of Carmel.


15

Agenda Item: S.A

Page 4

8/20/2019 Agenda Packet 07-06-15

9/17

Ashlee Wright

From:

Sent:

To

Cc:

Subject:

Ash ee,

Marc W iener

Wednesday, July

01, 2015 9:23AM

Ashlee Wright

Rob Mullane

RE: HRB Centennial ideas?

TT CHMENT

The HRB wants to designate or

at

least ~ t r t the processj

the

Forest Theater as a

histor

ic State Landmark in ti

me

the

Centennial Ce iC'bration. We also tlisclrssed having historic photographs of certain commercial buildings posted here at

City Hall. In addition, there was some discussion of havi

ng

the historic photographs

of

commercial buildings

rosted

in

the storefront wind0ws.

Thank you,

Marc

W

iener

Sen io r Planner

City

of

Carme

l

by the Sea

P O

Drawer

G

main

831-620-2010

direct

831 -620-2024

From:

Ashlee Wr ight

Sent Tuesday, June

30 2015 5:50

PM

To:

Marc Wiener

Subject

HRB

Centennial ideas?

Hi Marc,

1was wondering if you could send me a quick list

of

the ideas that the HRB came up wi th fo r the

Cen

tennial Celebration?

Thanks

Ash

lee

1


Ag

enda Item: 5.A

Page 5

8/20/2019 Agenda Packet 07-06-15

10/17

Ashlee Wright

From:

Sent:

To :

Cc

Subject:

Attachments:

Ash lee,

Rob Mullane

Wednesday, July

01

, 2015 5:08 PM

Ashlee Wright

Marc Wiener

PC input

on

Centennial

SKM_C364e15070117050.pdf

ATTACHMENT 5

Earlier today, Marc provided you wi th t he i

nput

from the

HRB on

the

Cen

tennia l.

For the Planning Cornrnission, ind ividual Commissioners provided written s u g g e s t i o n ~ . which were discussed at the June

10 2015 Planning Commission rn ting. I have attached

th i

s conespondence. Additional input w

as

provided verbally by

Vice Ch air LePage ,

who

suggested

that

the City create a display

with

a

ti

meline of significc1nt Planning-related events and

decision; for the City. The Commission

no

ted

su

pport for th is t i o n well

as

for a compilation of Quirky Carmel

rules and reguldlions.

P l e a ~ e let

me knov. if you need anything else from me on this. Thanks

Robert A Mu llane, AICP

Community Planning Clnd Building Director

City of Carmel-by-the-Sea

P O Drdwer G

Carmel-by-the-Sea , CA 93921

main (831)

620-2010

direct (831) 620-2057

[email protected]

From:

Marc Wiener

nt

: Wed nesday, July 01, 2015 9:23 AM

To:

Ashlee Wright

Cc: Rob Mullane

Subject: : HRB Centennial ideas?

As h e e,

The HRB wants

to

designate (or at least start the process) the Forest Theater as a historic State Landmar in t ime the

Centennial Celebration. We a

ls

o dis

cusse

d having historic photograp

hs of

certain commercial buildings posted he rE

at

Ci

ty

Hall. ln addition, there was some discuss ion of having the

h1s

toric photogrilphs

of

commercial buildings posted in

the storetront windows.

Th ank you,

Marc

Wiener

Senior Planner

City

of

Carmel-by-the-Sea

1


Agenda Item: 5.A

Page 6

8/20/2019 Agenda Packet 07-06-15

11/17

P.O.

Drawer

G

main

831 -

620 2010

direct

831 670

2024

From Ashlee Wright

Sent Tuesday, June 30, 2015 5:50PM

To Marc Wiener

Subject HRB Centennial ideas?

i Marc,

1was wondering i f you could send me a quick list of the ideas that the HRB came up with for the Centennial Celebration?

Thanks

sh lee


Agenda Item: 5.A

Page 7

8/20/2019 Agenda Packet 07-06-15

12/17

Rob Mullane

From

Sent

To

Subject

Hi Rob.

Ian Martin

Tuesday June 02 2015 1:11 PM

Rob Mul lane

Re

Ideas

for

Ce

nt

ennial Committee

Taelen Tl1omas is a talented local actor who has does one-man performances about Jack London and Robcrt

Louis Stevenson, perhaps there could

be

pop-up perfonnances around town with actors like him riving

monolo ,rues and poetry recitals?

Or ju st have

peop

le in early 20th century garb in t

he

crowd?

Also. to

kick

off

t

he parade

for the town's 50th anniversary party, the

hell in the

WWI

was

ru

ng. (It had

ju s

t

been installed there a few days bdore.)

Rkhard Kreitman imd

I had the idea ofbclls all

ove

r town ringing to

launch the IOOth anniversary parade.

H e r e ~ Thomas

' website:

--Ian

On M on , Jun 1, 2015 at : :57 PM , Rob Mullane ) \ \ 1 _ u l l ~ n t ~ : : i . L . ; n n l . ' . , : i J _ . u v wrote:

Commissioners:

We will have on next agenda under subcommitt

ee

reports , an item seeking input from the Commission

on ideas for the Planning Commission' s contribution for the City'i> Centennial. The Chair will then appoint a

subc..:omm)ttee to futiher explore this ideas and

wo

rk with the Centennial Committct:.

See

the attached Jettt:r

from the Mayor.)

\Vhile the Commission will

dis

cuss these ideas

on

June I 0

1

h

it would be

~ : r r c a t

to get some ideas

in

advance

from each

of

you,

if

at all possible. Pl

ease send

these to me,

and

Twill

compile

and present

at

the meeting for

the discussion. Please do not reply to all. Thanks.

1


Agenda Item: 5.A

Page 8

8/20/2019 Agenda Packet 07-06-15

13/17

Robert

A. Mullane, AICP

ommunity Platming

and Building Director

ity

of

am

1el-by-the-Sea

P O

Drawer U

C armcl-hy-thc-Sea, CA

93921

Counc l Meeting Date: /06/2015

Agenda Item: 5 A

Page 9

8/20/2019 Agenda Packet 07-06-15

14/17

Rob Mullane

From

Sent

To

Subject

Rob:

Don Goodhue < [email protected]>

Friday, June 05, 2015 10:49 AM

Rob

Mu

llane; KJ 319

Centennial

Herewith

my

thoughts on

the

Centennial. Some are closely related to ones advanced by Jan Reimers and also

by Maryanne Lloyd as mentioned by Barbara Livingston.

1. I had initially

thought of

going back through the historical record and portraying the various actions by the

planning commission, and

the

council as well,

that

have affected the character of Carmel. This could include

controversies on

major

projects and issues (house numbers, parking meters neon signs, etc.).

It

would be

shown in posterboards

with

photographs.

2.

A similar thing would be a portrayal

of

the physical history

of

Carmel s development. There are many

books on the people and events in Carmel s history; this would show

the

various structures, and changes like

dirt vs paved roads,

or the

change from open fields to the urban forest, leading up to today.

3.

Another possibility, closely related to Jan s ideas, would be recognition of structures, both commercial and

residential,

that

have been preserved intact or well remodeled that significantly contribute to Carmel s

character everything

from

the big hotels, the library, City hall and selected well-preserved residences.

It seems to me i f the Centenn1al celebration

is

to be a year long, there needs to be ways for visitors ov r the

year to partake,

i.e.

a place to show things.

My thoughts, so far.

Don

This email has be2n c; ; :: ckc:d +or

·t ls

s by Avast

an t

ivir:.:s softwa: 2.

v.ww avast.cop1


Agenda Item: 5.A

Pa

ge

10

8/20/2019 Agenda Packet 07-06-15

15/17

Rob

ullane

From

Sent

To

Subject

Dear

Rob,

Thanks for t

aking

the time today.

Jan Reimers

Friday, June 05, 2015 5:25

PM

Rob Mullane

Centennia l ideas

I have some random thoughts for the Centennial. Actually, I find it difficult to identify anything that will show case the

Planning Of fi

ce and

Commission.

One

thing

might

be list of Carmel 'dent's' ..... I really

don't

like that myself, just brainstorming

Originally,

I

had thought of some sort

of

poster presentation that could be

set

up in the library. It could show case homes

and

buildings that

best

define the codes and guidelines

of

Carmel. Possibly, focus on the homes/buildings

that

have been

recently built

or remode

led.

I

understand that a

poster

rdea

was

also suggested

for

the

HRB

and that they thought businesses

in

Carmel

might

put

them in their windows.

Maybe

some of tne businesses in town would

allow

thern in the windows. (we might need

to

review our own

codes

for

that ) Also,

map

could be provided for those interested in walking in town to see the

homes/buildings

After today's meeting, I

wonder if we

might actually

do

something t

hat

would be truly useful for the city, staff and

commission. That

wo

uld be to create the list

of

guidelines

for new

residents. The list that we discussed today, letting new

residents and others know the purpose of the perm1ts and the process and the list of items that need permitting.

As

Don

sa id,

Q

uirky" Carmel

Possibly,

some

hu

mor

could be incorporated similar to the certificate

fo

r high heels.

I

take all

of

the rules

and

codes very seriously

and

we

would not want

t diminish that. BUT,

if

we could do something

that would be informative,

In

teresting, maybe even entertaining, and useful, that would be a great way to use our timel

Just

some

random thoughts

Jan

[email protected]


Agenda Item: S.A

Page

11

8/20/2019 Agenda Packet 07-06-15

16/17

obMullane

From

Sent

To

Cc

Subject

Dear Rob,

Jan Reimers

Sunday, June 07

2015 7:11 PM

Rob Mullane

[email protected]

Ce

ntennial

I have been giving more thought to the contribution of the Planning Commission for the centennial. .

The more I think about it, the more I believe that a pamphlet of the codes with photos where needed and done, possibly,

in a question and answer format would be something that could/would be used for a hme after

2016.

It could be written in

a

se

rious, yet witty

w y .

.possibly with some humor tu

ck

ed in

....

m

y

be even a Bates cartoon,

i

appropriate. I really like

using the word quirk

y

so maybe, "Carmel's Quirky Codes" could be a working title.

Ph

il

Bowhay is a creative writer

wh

o might help. I would want to be sure that we, the planning office and commission

would

be

in control

of

the documen

t.

It could be fun to prepare and could be handed out to visitors and

at

the desk and to

new residents, etc. It might be used to address some of the concerns we discussed

t

the recent meeting.

As to the cost..... We might

be

able to get some communi

ty

underwriting .... Probably not appropriate to have businesses

'advertise', but financing might be out there somewhere

I look forw rd to our discussion and to hear the other ideas.

an

janre

1mer

s@a

ol

.com


Agenda Item: 5.A

Page 12

8/20/2019 Agenda Packet 07-06-15

17/17

ATTACHMENT 6

Centennial Tree Project

Maria Sutherland

6/22/2015

- On January 1, 2016, begin offering Commemorate Trees Predicted demand will be

great.

- 100 people will also be commemorated. These people may be the first 100 to

purchase trees or the 100 top donors. Possibilities include engraved plaque with list of

names, or ''Tree Stars, like Hollywood stars, embedded in the sidewalk.

- Add

GPS marker

or coordinates for tech savvy people.

Auction locations as there may competition to get trees in the most favorable public

location. For instance, Doris

DaY

uses eBay to raise funds for her charity.

Sell trees

in

local stores (Ami, Eco-Carmel, Beechwood Home, etc) as a gift. It would

be the same price as buying through a website, so a profit margin would have to be built

in.

- Suggest a joint project Forest Beach Commission, Friends of Carmel Forest, and

the City of Carmel.

Funds

to go through Friends

of

Carmel Forest to be placed in

trust

for forest

restoration and maintenance. This will allow for tax deduction and funds would be

insulated from budget cuts and political agendas.

Goals

-

To

replace the approximate 1, 717 tree deficit and ensure their maintenance for the first

3 years

-

To

ensure a healthy forest for future generations

-

To

bring the community together to celebrate the beauty of Carmel 's forest

Benefits

- Forest gains trees

- Funds are raised for restoration and maintenance

- People have a beautiful tree to commemorate their loved one

- People form an emotional attachment to the trees

in

the forest

- People receive tax deduction through Friends of Carmel Forest

Information needed

- Tree signage and cost

- Watering and maintenance cost

Locations

- Advertising campaign

Council Meeting Date: 07/06/201 5

agenda packet 07-06-15

Documents