agenda package

THE CORPORATION OF THE CITY OF VERNON

AGENDA

REGULAR OPEN MEETING OF COUNCIL

COUNCIL CHAMBERS CITY HALL MONDAY

April 25, 2016 At 1:30 p.m.

Council

Mayor A. Mund

Councillor S. Anderson

Councillor J. Cunningham Councillor C. Lord

Councillor D. Naha! Councillor B. Quiring

Councillor B. Spiers

For Enquiries Telephone: (250) 545-1361

www.vernon.ca


AGENDA

REGULAR OPEN MEETING OF COUNCIL CITY HALL COUNCIL CHAMBER

MONDAY, APRIL 25, 2016 AT 8:40 AM

1. CALL REGULAR MEETING TO ORDER AND MOVE TO COMMITTEE OF THE WHOLE

2. RESOLUTION TO CLOSE MEETING

A. BE IT RESOLVED that the meeting be closed to the public in accordance with Section 90 of the Community Charter as follows:

c) labour relations or other employee relations;

d) the security of the property of the municipality;

e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

litigation or potential litigation affecting the municipality;

k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public

3. ADJOURN TO OPEN COUNCIL AT 1:30 PM

AGENDA A. THAT the Agenda for the April 25, 2016 Regular Open Meeting of Council be adopted as circulated.

4. ADOPTION OF MINUTES AND RECEIPT OF COMMITTEE OF THE WHOLE AND PUBLIC HEARING RECORD

MINUTES

A. THAT the minutes of the Regular Meeting of Council held April 11, 2016, and the Special Regular Meeting of April 15, 2016, be adopted; (P.8 and 18)

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REGULAR OPEN COUNCIL AGENDA — APRIL 25, 2016

AND FURTHER, that the minutes of the Public Hearing held April 11,2016, be adopted; (P. 20)

DELEGATION: NORTH OKANAGAN CYCLING SOCIETY (P. 26)

DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 5000 AND 5004 — 24TH STREET (P.27)

AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held April 11, 2016, be received.

5. BUSINESS ARISING FROM THE MINUTES

6. GENERAL MATTERS

A. Mr. Nick Macdonald, Director, North Okanagan Cycling Society, re: Mountain Bike Skills Park Initiative.

B. THAT Council support the development variance permit application submitted by Wilf Lunde to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the minimum number of parking spaces from a combined requirement of 47 spaces to 44 spaces, to vary Section 10.5.6 to allow for 12 seniors assisted housing units on the ground floor, to vary Section 10.5.5 to change the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys and to vary Schedule 13' to change the minimum setback off-set along 24th Street from 1.65m to zero (Om), for a proposed 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street), subject to the following conditions:

a) That the owner provide a transportation impact analysis with respect to the proposed reduction in parking spaces and that the analysis be acceptable to the City;

b) That the properties be consolidated into one lot; and

c) That the site and elevation plans be attached to and form part of DVP00339 as Schedule 'A'.

AND FURTHER, that Council support the development variance permit application submitted by Wilf Lunde to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A by reducing the off-site road works required in 24th Street to installation of upright concrete curb and gutter (tied into the existing asphalt adjacent to their frontage), extension of the sidewalk across their frontage and the lane north of their property in 24th Street, and installation of streetlights in the 24" Street frontage as required to meet current bylaw standards.

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Public Input- DVP #00339 (i)

REGULAR OPEN COUNCIL AGENDA - APRIL 25, 2016

Public Input on Development Variance Permit #00339 for Lot Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 - 24th Street) to vary Zoning Bylaw 5000 and Subdivision and Development Servicing Bylaw #3843, Schedule A.

• Letter dated April 18, 2016 from N & T Properties Ltd. (P.)

Issuance of Permit #00339

DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 9738 DELCLIFFE ROAD (P. 48)

Public Input - DVP #00347

Issuance of Permit #00347

(ii) THAT the City Clerk be authorized to issue Development Variance Permit #00339, to Mr. Wilf Lunde, for Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 - 24t1 Street) once all conditions of Council are satisfied.

C. THAT Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), subject to the following:

a) That the Riparian Areas Regulation (RAR) assessment report dated January 12, 2016 by Valhalla Environmental Consulting Inc. be attached to and form part of DVP00347 as Schedule 'A'.

AND FURTHER, that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by reducing the offsite works required adjacent to Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road) to that consistent with the design completed by the City for the road works in this area and the applicant entering into a Works Contribution Agreement for the cost of those works.

(i) Public Input on Development Variance Permit #00347 for Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), to vary Zoning Bylaw #5000 and Section 5.02 of Subdivision and Development Servicing Bylaw #3843.

(ii) THAT the City Clerk be authorized to issue Development Variance Permit #00347, to vary Zoning Bylaw #5000 and Section 5.02 of Subdivision and Development Servicing Bylaw #3843, for Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), once all conditions of Council are satisfied.

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REGIONAL DISTRICT OF NORTH OKANAGAN SEPTAGE TREATMENT FACILITY (P. 66)


7. COUNCIL INQUIRIES

8. ADMINISTRATION UPDATES

A. THAT Council receive the Administration Updates dated April 25, 2016. (P. 63)

9. UNFINISHED BUSINESS

A. THAT Council direct Administration to reply to Mr. McTaggart's letter of March 1, 2016 regarding the Regional District of North Okanagan Septage Treatment Facility citing the City's findings to date;

AND FURTHER, that Council representatives to the Regional District of North Okanagan Board request the Board's direction to RDNO Engineering to further address odour issues at the RDNO Septage Treatment Facility;

AND FURTHER, that Council direct Administration to work with the Regional District of North Okanagan to further investigate modifications and improvements to the Septage Treatment Facility such that RDNO develop a strategy to reduce odours emanating from the site.

PAY BY PHONE

B. THAT Council approve the implementation of pay by phone PARKING (P.71)

technology for pay parking areas and authorize staff to continue contract discussions with PayByPhone;

AND FURTHER, that Council authorize staff to implement a $0.35 convenience transaction fee to assist in maintaining revenues;

AND FURTHER, that Council authorize a % hour overtime allowance over the maximum allowable parking time as indicated on the meter for on-street or time limited off-street parking at double the rate as indicated on the parking device;

AND FURTHER, that Council authorize an increase in the Bylaw and Parking budget to accommodate the one time set up costs of $4300.00 to be funded through 2016 year end unexpended balance;

AND FURTHER, that staff bring forward an increase in the 2017 budget to accommodate the ongoing charges associated with this program.

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VERNON FIRE RESCUE SERVICES (P. 78)

POWERHOUSE THEATRICAL SOCIETY - MURAP (P. 90)

SKATEBOARDING (P. 94)


10. MATTERS REFERRED: COMMITTEE OF THE WHOLE AND IN-CAMERA

11. NEW BUSINESS

A. Correspondence:

(i) THAT Council receive the Vernon /Fire — Rescue Services 2015 Annual Report for information.

(ii) THAT Council approve the mural on the east wall of the Powerhouse Theatre building located at 2901 — 35th Avenue as proposed by the Powerhouse Theatrical Society in their letter dated April 20, 2016 with the mural design and as included as Attachment 1 in the memorandum titled "Powerhouse Theatrical Society — Mural Request for 2901 — 35th Avenue" by the Manager, Current Planning.

(iii) THAT Council direct Administration to continue the current practice of conducting proactive enforcement of skate/long boarding and related concerns in the downtown core and on a complaint basis in residential areas until any proposed related amendments to the Traffic Bylaw are adopted by Council.

12. LEGISLATIVE MATTERS

ADOPTION • Bylaw 5591

• Bylaw 5572/DVP00327

(i) THAT Bylaw #5591, "Fees and Charges (Parking Lots) Amendment Bylaw Number 5591, 2016" — a bylaw to amend Fees and Charges Bylaw Number 3909, be adopted. (P.95)

(ii) THAT Bylaw #5572, "3503 — 27th Street Rezoning Amendment Bylaw Number 5572, 2015" — a bylaw to rezone the subject property from R1 — Estate Lot Residential to C-3 — Mixed Use Commercial, be adopted; (P. 97)

AND FURTHER, that the Corporate Officer be authorized to issue Development Variance Permit #DVP00327, once all conditions of Council have been satisfied. (Jeruth Holdings)

• Memorandum dated April 12, 2016, from Manager, Current Planning. (P. 100)

• Bylaw 5576/DVP00341 (iii) THAT Bylaw #5576, "3214 — 35th Street Rezoning Amendment Bylaw Number 5576, 2014" — a bylaw to rezone the subject property from C3 — Mixed Use Commercial to C2 — Transitional Commercial, be adopted; (P. 101)

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AND FURTHER, that the Corporate Officer be authorized to issue Development Variance Permit #DVP00341, once all conditions of Council have been satisfied. (Jeruth Holdings)

• Memorandum dated April 12, 2016, from Manager Current Planning. (P. 104)

• Bylaw 5588/DVP00353

(iv) THAT Bylaw #5588, "3005 — 41st Avenue Rezoning

Amendment Bylaw Number 5588, 3016" — a bylaw to rezone the subject property from C10 — Tourist Commercial to 05 — Community Commercial, be adopted; (P. 105)

AND FURTHER, that the Corporate Officer be authorized to issue Development Variance Permit #DVP00353, once all conditions of Council have been satisfied. (TRTA Architecture Ltd.)

• Memorandum dated April 18, 2016, from Economic Development Planner. (P. 108)

FIRST, SECOND & THIRD READINGS

• Bylaw 5593

• Bylaw 5592

(v) THAT Bylaw #5593, "Bylaw Notice Enforcement (Dispute Adjudication Registry Agreement) Amendment Bylaw Number 5593, 2016" — a bylaw to amend Bylaw#5250, 2011 to replace Schedule", be read a first, second and third time. (P. 109)

(vi) THAT Bylaw #5592, "Tax Rates Bylaw Number 5592 — 2016" — a bylaw for the levying of rates for Municipal, Hospital, Regional District and Specified Area purposes for the Year 2016, be read a first, second and third time. (P. 119)

13. COUNCIL INFORMATION UPDATES

A. Mayor and Councillors Reports.

14. INFORMATION ITEMS:

A. Minutes from the following Committees of Council: a) Joint Biosolids Advisory Committee, June 17, 2015(P. 123) b) Advisory Planning Committee, March 15, 2016 (P. 128) c) Affordable Housing Advisory Committee, March 3, 2016 (P. 134)

15. CLOSE OF MEETING

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MINUTES OF A REGULAR OPEN MEETING OF COUNCIL HELD MONDAY, APRIL 11, 2016

PRESENT: Acting Mayor C. Lord (Mayor Mund, absent)

Councillors: B. Spiers, J. Cunningham, S. Anderson, C. Lord, B. Quiring, (D. Nahal, absent)

Staff: W. Pearce, CAD P. Bridal, Director, Corporate Services S. Blakely, Manager, Legislative Services B. Bandy, Manager, Real Estate K. Flick, Director, Community Infrastructure & Dev. K. Bertles, Director, Financial Services S. Koenig, Director, Operations C. Kanester, Manager, Protective Services R. Manjak, Director, Human Resources P. McLuckie, Manager, Human Resources M. Dowhaniuk, Manager, Infrastructure Management

RESOLUTION TO CLOSE MEETING

Others: None

Acting Mayor Lord called the meeting to order at 8:40 am.

Moved by Councillor Quiring, seconded by Councillor Cunningham:

BE IT RESOLVED that the meeting be closed to the public in accordance with Section 90(1) of the Community Charter as follows:

a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

C) labour relations or other employee relations;

d) the security of the property of the municipality;

e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public

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REGULAR OPEN MEETING OF COUNCIL MONDAY, APRIL 11, 2016

CARRIED.

Acting Mayor Lord called the adjourned meeting back to order at 1:31


Councillors: B. Spiers, S. Anderson, J. Cunningham, B. Quiring, (D. Nahal, absent)

Staff: W. Pearce, Chief Administrative Officer P. Bridal, Director, Corporate Services S. Blakely, Manager, Legislative Services K. Bertles, Director, Financial Services K. Flick, Director, Community Infrastructure & Development R. Miles, Manager, Long Range Planning S. Koenig, Director, Operations C. Kanester, Manager, Protective Services* E. Stranks, Manager, Engineering Development A. Watson, Transportation Manager* J. Rice, Manager, Public Works G. Thompson, Municipal Development Tech 111*

APPROVAL OF ITEMS LISTED ON THE AGENDA

*Attended, as required

Others: Media and Members of the Public

ADOPTION OF THE AGENDA:

Moment of silence for RCMP Member Sarah Beckett.

Moved by Councillor Cunningham, seconded by Councillor Quiring:

THAT the agenda for the April 11, 2016 Regular Open meeting of the Council of The Corporation of The City of Vernon be amended as follows:

(i) SEE ITEM 11.A.(vi) — New Business — Correspondence — Tax Rate Options (distributed electronically on Friday, April 8, 2016 and posted to the COV website)

(ii) ADD ITEM 12.(iii) — Legislative Matters - Memo dated April 7, 2016, from Dale Rintoul, Manager, Current Planning, re: 5900 Rimer Road and 5975 Lefoy Road Rezoning Amendment Bylaw #5530, 2014 — consideration of adoption.

AND FURTHER, that the Agenda be adopted, as amended.

CARRIED.

P9

REGULAR OPEN MEETING OF COUNCIL MONDAY, APRIL 11,2016

ADOPTION OF MINUTES:

COUNCIL MEETINGS Moved by Councillor Cunningham, seconded by Councillor Quiring:

THAT the minutes of the Regular Meeting of Council held March 29, 2016, be adopted;

AND FURTHER, that the minutes of the Public Hearing held March 29, 2016, be adopted;

AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held March 29, 2016, be received.

CARRIED.

GENERAL MATTERS:

• COUNCIL INQUIRIES

BYLAW COMPLIANCE Council offered 'kudos' to the Bylaw Compliance Department for their responsiveness related to homelessness issues.

32ND AVENUE Council inquired as to an update on the 32 Avenue Infrastructure project. CONSTRUCTION Administration advised project begins today. One of the businesses has PROJECT raised concern regarding access to his business during construction. The

contract has been reviewed with regard to the requirement to maintain access to business during construction. Will work closely with businesses during this construction period to address any concerns or issues, particularly with regard to delivery trucks.

Moved by Councillor Anderson, seconded by Councillor Quiring:

THAT Council directs Administration to delay the start-up date of the "32nd Avenue from 27th Street to 29th Street - Road and Utility Rehabilitation"_capital project to July 1, 2016, subject to Council reviewing and approving costs associated with delays, including possible means to offset some costs;

AND FURTHER, that Council schedules a Special Regular Open Meeting for Friday, April 15, 2016 at 9:00 am to consider the recommendations from Administration.

CARRIED, with Councillor Spiers and Acting Mayor Lord opposed.

CONSULTANT — FLOOR AREA RATIO

Council inquired regarding the timing for the hiring of a consultant to review bylaw amendments related to Floor Area Ratio. Administration advised that this initiative will take several months to bring forward bylaw amendments for Council's consideration.

P 1 0


ADMINISTRATION UPDATES

Moved by Councillor Cunningham, seconded by Councillor Anderson:

THAT Council receives the Administration Updates dated April 11, 2016.

CARRIED.

UNFINISHED BUSINESS

MATTERS REFERRED FROM IN CAMERA

THAT Council brings forward, as public information, the following motions declassified from confidential to non-confidential at the March 14, 2016, In Camera meeting:

VERNON VOLUNTEER FIREFIGHTERS ASSOCIATION AGREEMENT (7010-0000)

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE — TOURISM REPRESENTATIVE (0540-45)

ADVISORY PLANNING COMMITTEE — APPLICATIONS FOR MEMBERSHIP (0540-20)

'THAT Council authorize the Chief Administrative Officer to execute the Vernon Volunteer Firefighters Association Agreement between the City of Vernon and the Vernon Volunteer Firefighters Association, with Schedule 'A', as amended and as attached to the In Camera Internal Memorandum dated March 3, 2016, titled Vernon Volunteer Firefighters Association (VVFA) — Contract Renewal, and submitted by the Fire Chief, for a term of five years;

AND FURTHER, that upon execution of the Agreement, between the City of Vernon and the Vernon Volunteer Firefighters Association the motion of Council to execute the amended agreement, be declassified and removed from in camera.'

THAT Council brings forward, as public information, the following motions declassified from confidential to non-confidential at the April 11, 2016, In Camera meeting:

"THAT Council appoint Aaron Deans to the Economic Development Advisory Committee as the representative from the Tourism Advisory Committee."

"THAT Council appoint Douglas Neden to the Advisory Planning Committee as the Community at Large representative for a term to expire on January 12, 2019."

P11


"THAT Council direct Administration to enter into a licence agreement with Canadian Pacific Railway Company, for the approximately 10,387 square feet of rail right of way adjacent to City owned lands at 2901 and 2905 29th Street, Vernon, B. C., for a term of five years commencing May 1, 2016, and the licence fee shall be $8,000 per year for the first year and a 2% per year increase for years two through five, with the option to renew for two additional five year terms at a licence fee to be agreed upon by both parties;

PAGE 5

LICENCE AGREEMENT CP RAILWAY — 29TH STREET, 28TH — 30TH AVENUES (0880-20-01)

AND FURTHER, that Council authorize the Mayor and Corporate Officer, or the Chief Administrative Officer and the Corporate Officer to sign the licence agreement in the form as attached to this report titled "LICENCE AGREEMENT CP RAILWAY — 29TH STREET, 28TH — 30TH AVENUES", dated March 30, 2016, from the Real Estate Manager;

AND FURTHER, that Council direct Administration to charge $50 per month, plus GST for monthly Public parking at the subject site, for the months May, June and July 2016."

CANADA DAY (0540-22)

NEW BUSINESS

CORRESPONDENCE:

Moved by Councillor Cunningham, seconded by Councillor Anderson:

THAT Council authorize the support services, use of Poison Park at no cost, dog agility group performance, horse drawn carriage (owner/operator to hold applicable liability insurance), and entertainment balloons, as requested by the North Okanagan Canada Day Society, for Canada Day events, July 1, 2016.

CARRIED.

ADDITIONAL INFORMATION REGARDING PROPOSED BCTS CUTBLOCKS IN THE OKANAGAN TIMBER SUPPLY AREA (0410-30)

UPDATE TO FEES AND CHARGES BYLAW (4020-13)


THAT Council receive the memorandum titled Additional Information Regarding Proposed BCTS Cutblocks in the Okanagan Timber Supply Area, dated March 31, 2016 from the Manager, Long Range Planning and Sustainability, for information.

CARRIED.

Moved by Councillor Quiring, seconded by Councillor Spiers:

THAT Council support amendments to the Fees and Charges Bylaw #3909 as shown in Attachment 1 to the memo "Update to Fees and Charges Bylaw" dated March 3, 2016 from the Manager Protective Services;

P12


AND FURTHER, that for the properties described as; 3011 31 Avenue — Folio 00990.000, 2905 29 Street — Folio 00447.001 & 00447.002, 2901 29 Street — Folio 00448.002, and RP42744 Lot 1 that the fees will take effect upon the opening of the lots to public parking.

CARRIED.

SOUTHERN INTERIOR BYLAW NOTICE DISPUTE ADJUDICATION REGISTRY (4020-21, 3900-02)

GRANT APPLICATION — NEW BUILDING CANADA PLAN (NEW BUILDING CANADA FUND — SMALL COMMUNITIES FUND) (1855-20)

Moved by Councillor Cunningham, seconded by Councillor Spiers:

THAT Council receive the memorandum dated March 31, 2016 from the Manager - Protective Services titled "Southern Interior Bylaw Notice Dispute Adjudication Registry";

AND FURTHER, that Council approves a renewal term of the Registry Agreement for a 5 year (January 1, 2016 to December 31st 2020) term;

AND FURTHER, that the Mayor and Corporate Officer be authorized to execute the Southern Interior Bylaw Notice Dispute Adjudication Registry Agreement;

AND FURTHER, thiat Council authorize an amendment to Bylaw #5250 to reflect the new Schedule "B" Agreement.

CARRIED.


THAT Council support the application to the New Building Canada Fund — Small Communities Fund (NBCF-SCF) for the Okanagan Landing Sewer Extension Project as the City's top priority application under this program.

CARRIED.

2016 TAX RATES BYLAW #5592 (1700-20)


THAT Council selects option one, of the four tax rate options identified in the memorandum titled 2016 Tax Rates Bylaw #5592, dated April 4, 2016 from the Director of Financial Services; for the Tax Rates Bylaw for 2016;

AND FURTHER, that Council direct Administration to prepare the Tax Rates Bylaw for initial readings on April 25, 2016.

CARRIED, with Councillors Anderson and Quiring opposed.

P13


Reports


THAT Council support the implementation of a one way couplet in 28th Avenue and 29th Avenue (29th Street to 30th Street) that will enable the implementation of angled parking at each location as part of the respective 2016 Capital projects;

AND FURTHER, that Council approve staff conducting a cost analysis for the installation and provision of pay and display multi-space stations for on and off-street parking including conducting a request for proposal to determine best equipment, best options and best cost;

AND FURTHER, that Council approve the implementation of pay and display multi-space stations in 28th Avenue and 29th Avenue (29th Street to 30th Street) should the cost analysis indicate that revenues will increase or remain the same, and the pay and display equipment have a cost recovery period of no more than five years. These works are to be funded from the Casino Reserves at a maximum amount of $40,000 not including applicable taxes and installation costs.

CARRIED.

LEGISLATIVE MATTERS:


THAT Bylaw #5591, "Fees and Charges (Parking Lots) Amendment Bylaw Number 5591, 2016" — a bylaw to amend Fees and Charges Bylaw Number 3909, be read a first, second, and third time.

CARRIED.


THAT Bylaw #5590, "Vineyard Way and Pinto Road Closure Bylaw Number 5590, 2016" — a bylaw to authorize closure and removal of the dedication as highway located at Vineyard Way and Pinto Road, be read a first, second, and third time.

CARRIED.

Councillor Quiring declared a conflict of interest in the following matter as the applicant is a client of his firm. Councillor Quiring left the meeting at 2:41 pm.

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PAGE 7

INPUT ON 28TH AND 29TH

AVENUE TRAFFIC AND PARKING MANAGEMENT OPTIONS (5410-10)


ADOPTION

Moved by Councillor Spiers, seconded by Councillor Cunningham:

THAT Bylaw #5530, "5900 Rimer Road and 5975 Lefoy Road Rezoning Amendment Bylaw Number 5530, 2014" — a bylaw to rezone the subject property from R1 — Residential Single Family as per Regional District of North Okanagan Zoning Bylaw #1888 as amended, to RH1 — Low Rise Apartment Residential, be adopted. (Hall)

• MEETING/EVENT ATTENDANCE



RECESS

RECONVENE

PRESENT:

Councillors:

CARRIED.

Councillor Quiring returned to the meeting at 2:42 pm

COUNCILLOR BOB SPIERS

Councillor Spiers provided a verbal report on the following matters:

O Compliments regarding chipping program — very efficiently done

COUNCILLOR CATHERINE LORD

Councillor Lord provided a verbal report on the following matters:

* Attended 'Walk for Autism' yesterday

COUNCILLOR SCOTT ANDERSON

Councillor Anderson provided a verbal report on the following matters:

O Noted Canada Day Society doing very well O Helped judge contest for the Optimist's Society

INFORMATION ITEMS

A. Minutes from the following Committees of Council: a) Transportation Advisory, November 26, 2015

B. Public Hearing Agenda for April 11, 2016 (Distributed by Separate Package)

Acting Mayor Lord recessed the Regular Open Meeting of Council of the Corporation of the City of Vernon at 2:43 pm.

Acting Mayor Lord reconvened the Regular Open Meeting of the Council of the Corporation of the City of Vernon at 6:41 pm.

Acting Mayor C. Lord, (Mayor Mund, absent)

B. Spiers, J. Cunningham, (B. Quiring, absent)

P15


S. Anderson, (D. Naha!, absent)

Staff: W. Pearce, Chief Administrative Officer P. Bridal, Director, Corporate Services J. Nicol, Legislative Committee Clerk C. Broderick, Planner, Economic Development Y. Hernadez-Banuelas, Planning Assistant A. Watson, Manager,Transportation K. Flick, Director, Community Infrastructure and Development Services E. Stranks, Manager, Engineering Development Services

Others: Members of the Public

THIRD READING Moved by Councillor Cunningham, seconded by Councillor Anderson;

THAT Council considers third reading of Bylaw #5588, "3005 — 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" — a bylaw to rezone the subject property from "C/0 — Tourist Commercial" to "C5 — Community Commercial". (TRTA Architecture Ltd.)

Moved by Councillor Spiers, seconded by Councillor Cunningham;

THAT Council amend the conditions of Development Variance Permit #00353 for the "3005 — 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" to include that the provision for a reduction for the on-site parking from 9 to 7 spaces is subject to one of the parking spaces been identified as a handicapped space.

CARRIED.

THE QUESTION WAS CALLED ON THE MAIN MOTION, AND DECLARED CARRIED, AS AMENDED.


THAT Council considers third reading of Bylaw #5587, "3701 — 27th Street Rezoning Amendment Bylaw Number 5587, 2016" — a bylaw to rezone the subject property from "R-1 — Estate Lot Residential" to "C4 — Street-Oriented Commercial. (MQN Architects)

Moved by Councilor Spiers, seconded by Councillor Anderson:

THAT Council amend the conditions of the Development Variance Permit #00336 for the "3701 — 27th Street Rezoning Amendment Bylaw Number 5587, 2016" to DENY the request to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the required on-site parking from 7 to 5 as part of a commercial development proposed.

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CARRIED.

THE QUESTION WAS CALLED ON THE MAIN MOTION, AND DECLARED CARRIED, AS AMENDED.

CLOSE Acting Mayor Lord closed the Regular Open Meeting of the Council of the Corporation of the City of Vernon at 6:56 p.m.

CERTIFIED CORRECT:

Akbal Mund Mayor

Patricia Bridal Corporate Officer

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MINUTES OF A SPECIAL REGULAR OPEN MEETING OF COUNCIL HELD FRIDAY, APRIL 15, 2016

PRESENT:

Councillors:

Staff:

Mayor A. Mund

J. Cunningham, B. Spiers, B. Quiring, D. Nahal, S. Anderson (C. Lord, absent)

W. Pearce, Chief Administrative Officer P. Bridal, Director, Corporate Services/Deputy CAO S. Koenig, Director, Operations K. Flick, Director, Community Infrastructure & Development K. Poole, Manager, Economic Development & Tourism B. Bandy, Real Estate Manager G. Thompson, Municipal Technician III - Design M. Dowhaniuk, Infrastructure Engineer


Mayor Mund called the meeting to order at 9:00 am

AGENDA

Moved by Councillor Nahal, seconded by Councillor Spiers:

THAT the Agenda for the April 15, 2016 Special Regular Open Meeting of Council be adopted. CARRIED.

32ND AVENUE FROM 27TH STREET TO 29TH STREET — ROAD AND UTILITY REHABILITATION CAPITAL PROJECT

Staff provided an overview of the project as follows:

• The Contract requires the 28th Street intersection to be open between 7 to 9 am, and 2 to 4 pm weekdays to accommodate school buses and any delivery vehicles to the businesses in the area.

• Within the Contract the intersection at the end of each day is also required to be driveable therefore providing access in the evenings until 9 am weekdays.

• City Staff will be in contact with the contractor on a daily basis. • The movements required to accommodate the delivery trucks

has been considered. • Additional advertising to provide notice regarding the business

being accessible, in addition to temporary signage directing traffic to the business area will be provided.

• Detailed Communications plan for future capital projects will be brought forward to Council on May 24, 2016.

P18

SPECIAL REGULAR OPEN MEETING OF COUNCIL FRIDAY, APRIL 15, 2016


THAT Council directs Administration to proceed with the 32'd Avenue Road and Utility Rehabilitation (27th Street to 29th Street) project on April 18, 2016;

AND FURTHER, that Council support additional advertising and promotion for businesses affected by the project during the construction period, to be funded through the 32nd Avenue Road and Utility Rehabilitation (27th Street to 29th Street) project, to be funded through the project's contingency.

CARRIED, Councillor Anderson opposed

Moved by Councillor Quiring, seconded by Councillor Anderson:

THAT Administration be directed to prepare a detailed traffic management plan for the management of traffic circulation in the area of the 32nd Avenue Road and Utility Rehabilitation (27t11 Street to 29th Street) project, during the period of construction to best facilitate operation of local businesses,

CARRIED.

RESOLUTION TO Moved by Councillor Anderson, seconded by Councillor Quiring: CLOSE THE MEETING

BE IT RESOLVED that the meeting be closed to the public in accordance with Section 90(1) of the Community Charter as follows:

(I)

The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

RECESS

RECONVENE and ADJOURN

CARRIED.

Mayor Mund recessed the Special Regular open meeting at 9:48 am.

Mayor Mund reconvened and closed the Regular Open Meeting at 9:58

CERTIFIED CORRECT:

Akbal Mund Mayor


P19


RECORD OF A PUBLIC HEARING OF COUNCIL HELD MONDAY, APRIL 11, 2016 COUNCIL CHAMBERS

3400 — 30 STREET, VERNON, B.C.


Councillors: J. Cunningham, B. Spiers, B. Quiring, S. Anderson, D. Nahal (absent)

Staff: W. Pearce, CAO P. Bridal, Director, Corporate Services J. Nicol, Legislative Committee Clerk K. Flick, Director, Community Development C. Broderick, Planner, Economic Development Y. Hernadez-Banuelas, Planning Assistant A. Watson, Manager, Transportation E. Stranks, Manager, Engineering Development Services


Acting Mayor Lord called the Public Hearing to order at 5:30 p.m.

Acting Mayor Lord outlined the procedures to be followed.

Corporate Officer, Patti Bridal, advised that Notice of the Public Hearing was published in the Sunday, April 3, 2016, and Wednesday, April 6, 2016 issues of the Morning Star Newspaper, as required by the Local Government Act.

A. "3005 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" along with Public Input for DVP00353.

Applicant: TRTA Architecture Ltd.

A Bylaw to: Rezone Lot A, Plan 22292, Sec 3, Twp 8, ODYD from `C/0 — Tourist Commercial' to `C5 — Community Commercial' in order to construct a medical office on the subject property.

AND Development Variance DVP00353 to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the required on-site parking form 9 to 7 spaces; and to vary Section 7.1.13 Tandem Parking to allow one space to be in a tandem configuration as part of a commercial development proposed.

Prior to Public Hearing, no written submissions were received.

Acting Mayor Lord called a first time for representation from the public for in attendance with regard to "3005 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" along with Public Input for DVP00353.

P20

PUBLIC HEARING OF COUNCIL - MONDAY, APRIL 11, 2016

Acting Mayor Lord called a second, third and final time for representation from the public. There being none, Mayor Mund closed the Public Hearing for "3005 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" along with Public Input for DVP00353.

Councillor Quiring declared a conflict of interest in the following matter as the applicant is a client of his firm, Councillor Quiring left the meeting at 5:37 pm.

B. "3701 27th Street Rezoning Amendment Bylaw Number 5587, 2016 " along with Public Input for DVP00336.

Applicant: MQN Architects

A Bylaw to: Rezone Lot 4, Block 27, Plan 327E, Sec 3, Twp 8, ODYD from RI — Estate Lot Residential to ̀ C4 — Street Oriented Commercial in order to build a commercial building on the subject property;

AND Development Variance DVP00336 to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the required on-site parking from 7 to 5 as part of a commercial development proposed;

AND to vary Section 10.4.5 of Zoning Bylaw #5000 to reduce the required setbacks, as follows: front yard from 3.3m to 1.3m, side yard from 3.0m to 1.5m and flanking street side yard from 3.0m to 1.2m as part of a commercial development proposed;

AND to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A (Level of Service) and Zoning Bylaw #5000, Schedule B, and not require building setbacks in 37th Avenue based on a 18.5m right of way and road upgrades to a Local Commercial Standard cross section, complete with 12m wide asphalt, concrete curb and gutter, and 1.5m wide sidewalk in 37th Avenue adjacent to Lot 4, Block 27, Plan 327E, Sec 3, Twp 8, ODYD (3701 — 27th Street) as a condition of Building Permit;

AND to reduce the road cross section required in 37th Avenue from that in the Subdivision and Development Servicing Bylaw #3843, Schedule A (Level of Service) and Zoning Bylaw #5000, Schedule B to that identified in the Integrated Transportation Framework, Section 3-2, thus reducing the minimum width of the road right of way to 15.9m and the road upgrades to 8.9m wide asphalt (including two travel lanes and one parking lane), concrete curb and gutter, and no sidewalk adjacent to Lot 4, Block 27, Plan 327E, Sec 3, Twp 8, ODYD (3701 — 27th Street).

Prior to Public Hearing, three written submissions were received.

Date received Name

April 11, 2016 2500 and 2600 Block Neighborhood Association Petition with 29 Signatures

April 11,2016 lsh Din


April 11,2016 MQN Architects (Jay Gillman) — Applicant

Acting Mayor Lord called a first time for representation from the public for in attendance with regard to "3701 27th Street Rezoning Amendment Bylaw Number 5587, 2016" along with Public Input for DVP00336.

SPEAKER NAME COMMENTS

Rod Pleasance, property owner

• Considered different options for parking • Encouraging staff to use alternatives such as transit,

walking, cycling • Installing shower facilities for staff • Paid parking at several locations within 400m of

proposed building • Incentives will be offered to staff using alternative

transportation — bus passes

Jeffrey Moore • Has lived in home for 25 years and home is listed on the Heritage Register — the Lowry House

• Moved heritage home to this lot, homes in area fit in nicely

• Q. What is the definition of a lane? A. A lane, as defined in Zoning Bylaw #5000, 'means a public right-of-way designated as "Road" on a plan registered under the Land Title Act or a road deemed to be a public road under Section 4 of the High Ways Act more than three metres but not greater than eight metres in in width'

• Q. Is 37th Avenue a lane? A. No, 37th Avenue is a public road

• Held neighborhood meeting yesterday and is speaking on behalf of neighborhood association

• Presented petition signed by every adult in neighborhood outlining why rezoning should not be approved

• Is surprised that Advisory Planning Committee and staff support rezoning

• Impacts visitors as well as employees who work in area • Neighborhood Association is not opposed to

establishment of business but the fact that there is very little parking

• Offered ideas from petition: 1. Maintain setbacks to reduce impact on

neighborhood 2. Have adequate parking 3. Construct three floors 4. Involve one member from neighborhood on

P22


planning decision board Outlined the following concerns:

1. Safety of children, and bike riders from increased traffic flow

2. Safety of intersection of 37 Avenue and 27 Street - by increased traffic and reduced site lines, for left and right turns

3. Safety and potential concerns of Vernon Fire and Safety as this application was not referred to them

4. Too large of footprint 5. C4 zoning requires a 13m wide lot unless no

abutting lane and lot area must be 1300 square metres unless there is abutting lane

6. Inadequate parking spots — five is not enough 7. When parked on both sides of street, traffic is

impacted 8. Parking will be challenging on 37 Avenue 9. Increased traffic and parking will not allow

residents to back out safely 10.Applicant also asking for 'small car only' parking

in addition to reduction in parking 11. No traffic study done 12.AII other applicants in area have had parking

studies done 13. No handicap parking 14. Hours and days of operation have not been

disclosed

James Love • Is a data analyst • When he examined the building, tried to estimate

number of staff and potential parking spots — first floor there is six or eight salon spots — meaning up to 16 — 18 individuals, second floor — could have up to 12 — 14 individuals

• When adding up staff and clients, 20 parking spots would be reasonable, must look at context, need to protect residential character of neighborhood

• Assuming an 8 hour workday, 96 to 100 clients per day, 200 — 264 clients as worst case scenario

• Concerns that traffic will spill onto neighboring streets • Q. Possibility to have 'resident only' parking? would

deal with the parking issue as residents expect a certain amount parking. A. Yes, City is currently working on a policy for resident only parking

Dr. Noah Massa • Is not a resident, owns a physician's office at 3705 27 Street

• Has support for residents P911


• His building is slightly larger and has 17 parking spots, realizes that his use is different but the proposed building would have more customers

• Concerns that clients of proposed building will use his parking lot

• Aggressive proposal for this transition area

Steve Jackson • Is a long-time resident • Concerns over setback and building height on north

side, will be 2 1/2 to 3 stories when built and will impact his natural light - will reduce light and impact fruit trees

• Potential concerns over use of Dr. Massa parking lot by potential clients as they will have to pass his property.

Steve Gillman — MQN - applicant

• City makes determination as to which agencies receive referrals

• Design has been tweaked to accommodate BC Hydro - have met their standard in respect to overhead lines

• In regards to handicap parking — parking spots established according to BC Building Code — need one space for each 50 spaces

• There is an accessible parking spot, it just hasn't been designated as such.

• Parking can work, need to provide seven spots but have provided five with incentives to staff not to drive

• There is a financial burden on the applicant if a Traffic Impact Study is required

• Does not agree that all projects in the area meet parking requirements, some have approved variances

• The area is designated as commercial with zero lot line in the future

• Looked at underground parking but it is incredibly challenging with ramps, too little room, so not feasible

• Elevating the building triggers stairs to be constructed, additional cost for client and the requirement for an elevator, would not be in keeping with neighborhood plan

• Application was a compromise, kept building ground oriented as per OCP recommendation

• Square footage needed to fit the business model • Slope of roof has been looked at but sloping in other

direction does not allow for solar options for developer • Designed best to maximize parking.

Jeff Moore • Q. Can the roof slope be changed? A. Staff has requested consideration but roof is not part of the rezoning application

• Q. How would vehicles exit lot with existing parking configuration? D 0 A


•

A. Vehicles may have to do a multi-point turn to leave lot but meets bylaw requirements

• Q. Can solar be used if slope of roof is changed? A. If roof slope is changed, it would not allow for solar

James Love • Q. What is the full staff and client compliment projection? A. Have not been provided that information from applicant,

• Q. What is the Fire Code capacity of building? A. Those concerns have not been addressed yet — will be looked at as part of building permit application

Dr. Massa • His building has elevator, feels strongly that this application has inadequate parking

• When he submitted his application, the Planning Department strongly discouraged him from having spill-over to the surrounding residential area.

Acting Mayor Lord called a second, third and final time for representation from the public. There being none, Acting Mayor Lord closed the Public Hearing for "3701 27th Street Rezoning Amendment Bylaw Number 5587, 2016 " along with Public Input for DVP00336.

CLOSE:

The Public Hearing closed at 6:38 pm.

CERTIFIED CORRECT:

Catherine Lord Acting Mayor


P25

Re: Delegation presentation - North Okanagan Cycling Society

To whom it may concern,

Please accept this letter from the North Okanagan Cycling Society (NOCS) in regards to our Bike Skills Park delegation presentation.

NOCS is the voice for mountain biking in the North Okanagan. We advocate for cyclists, maintain current trails, build new trails, organize group rides and run programs for the mountain biking community of the North Okanagan. At present, our club boasts a membership of over 600 members. NOCS has an exceptional record of volunteer involvement in trail maintenance, group rides and community initiatives. At the grassroots level, NOCS established the Sprockids program in 2014. This 10 week long program instructs youth-on the skills and fundamentals of mountain biking. This year the program consists of 120 participants and 30 volunteer instructors. This program is in place to engage the next generation, encourage mentorship and enhance connectivity amongst the biking community.

Our clubs next steps are to improve the accessibility of biking in our community and provide our growing membership with adequate facilities to learn new skills and develop existing ones. These goals will be realized with the construction of a bike skills park. A bike skills park is a designated space for beginner and intermediate riders to learn crucial bike skills in a safe and controlled environment. The North Okanagan Bike Skills Park Initiative will be the basis of our presentation.

The delegation presentation will follow this outline:

Who we are

About the bike skills park

Progress towards initiative

What we have learned

Plans for this year

Role City of Vernon can play

The North Okanagan Bike Skills Park will be a legacy project that will provide our community with a high quality environment to develop mountain bike skills and promote active living in the North Okanagan.

We look forward to speaking with you in more detail about this project. Thank you for your consideration.

Riobb umn ck 5,1,5

Director of Grants [email protected]

P26

THE CORPORATION OF THE CITY OF VERNON REPORT TO COUNCIL

SUBMITTED BY:

SUBJECT:

Dale Rintoul, Manager, Current Planning

Ed Stranks, Manager, Engineering Development

DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 5000 AND 5004 — 24TH STREET

COUNCIL MEETING: REG IZ COW U IIC 111 COUNCIL MEETING DATE: April 25, 2016 REPORT DATE: March 29, 2016 FILE: DVP00339

PURPOSE:

To review the development variance permit application submitted by Wilf Lunde to vary the maximum building height, minimum number of parking spaces, minimum front yard setback and the restriction on residential dwelling units on the ground floor as set out in Zoning Bylaw #5000, for a proposed seniors assisted housing and commercial complex proposed to be constructed on the properties located at 5000 and 5004 — 24th Street.

The development variance permit application also proposes to vary Subdivision and Development Servicing Bylaw #3843 to allow for the off-site works adjacent to the proposed seniors assisted housing and commercial complex at 5000 and 5004— 24th Street, to be designed and constructed based on the Integrated Transportation Framework (ITF) guidelines.

RECOMMENDATION:

THAT Council support the development variance permit application submitted by Wilf Lunde to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the minimum number of parking spaces from a combined requirement of 47 spaces to 44 spaces, to vary Section 10.5.6 to allow for 12 seniors assisted housing units on the ground floor, to vary Section 10.5.5 to change the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys and to vary Schedule 'B' to change the minimum setback off-set along 24' Street from 1.65m to zero (Om), for a proposed 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street), subject to the following conditions:




AND FURTHER, that Council support the development variance permit application submitted by Wilf Lunde to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A by reducing the off-site road works required in 24th Street to installation of upright concrete curb and gutter (tied into the existing asphalt adjacent to their frontage), extension of the sidewalk across their frontage and the lane north of their property in 24th Street, and installation of streetlights in the 24th Street frontage as required to meet current bylaw standards.

ALTERNATIVES & IMPLICATIONS:

1. THAT Council support the development variance permit application submitted by Wilf Lunde to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the minimum number of parking spiag

- 2 -

from a combined requirement of 47 spaces to 44 spaces, to vary Section 10.5.6 to allow for 12 seniors assisted housing units on the ground floor, to vary Section 10.5.5 to change the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys and to vary Schedule 13' to change the minimum setback off-set along 24th Street from 1.65m to zero (Om), for a proposed 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street), subject to the following: (to be cited by Council);

AND FURTHER, that Council support the development variance permit application submitted by Wilf Lunde to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A by reducing the off-site road works required in 24th Street to installation of upright concrete curb and gutter (tied into the existing asphalt adjacent to their frontage), extension of the sidewalk across their frontage and the lane north of their property in 24th Street, and installation of streetlights in the 24th Street frontage as required to meet current bylaw standards, subject to the following: (to be cited by Council).

Note: This alternative supports the requested variances subject to conditions as set out by Council.

2. THAT Council support the following variances (to be cited by Council) submitted by Wilf Lunde in order to construct a seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street) and subject to the following conditions: (to be cited by Council);


Note: This alternative has Council supporting some of the requested variances to Zoning Bylaw #5000. Adjustments to the proposed development plan would need to be made based upon the variances not supported. This alternative supports the variance to Subdivision and Development Servicing Bylaw #3843, which is consistent with Council's endorsement of the ITF guidelines. Support of the variance is subject to conditions as cited by Council.

3. THAT Council not support the development variance permit application submitted by Wilf Lunde to vary the minimum number of parking spaces, the requirement that congregate units cannot be located on the ground floor, the maximum building height and the minimum building off-set setback from the 24th Street right-of-way in order to construct a 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004— 24th Street);


Note: This alternative would result in the proposed development having to be redesigned if the applicant chooses to proceed further. This alternative supports the variance to the off-site works along 24th Street as it complies with the Integrated Transportation Framework (ITF) guidelines which Council has endorsed. Therefore, supporting the off-site works variance is consistent with endorsing the ITF guidelines.

P28

ubjeet Proper

INIMIIMMIN.1••==•••••

--I

3

ANALYSIS:

A. Committee Recommendations:

At its meeting of March 15, 2016, the Advisory Planning Committee passed the following resolution:

"THAT Council support the development variance permit application submitted by Wilf Lunde to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the minimum number of parking spaces from a combined requirement of 47 spaces to 44 spaces, to vary Section 10.5.6 to allow for 12 seniors assisted housing units on the ground floor, to vary Section 10.5.5 to change the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys and to vary Schedule 13' to change the minimum setback off-set along 24th Street from 1.65m to zero (Om), for a proposed 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street), subject to the following conditions:




AND FURTHER, that Council support the development variance permit application submitted by Wilf Lunde to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A by reducing the off-site road works required in 24th Street to installation of upright concrete curb and gutter (tied into the existing asphalt adjacent to their frontage), extend the sidewalk across their frontage and the lane north of their property in 24th Street and install streetlights in the 24th Street frontage as required to meet current Bylaw standards."

B. Rationale:

1. The subject development lands are shown on Figure 1 and consist of Lots 1 and 2, Plan KAP67699 with a total area of 3,910m2. The lands are designated Light Industrial/Service Commercial on the land use map in the Official Community Plan (Attachment 2). The lands are zoned C5 — Community Commercial as per Zoning Bylaw #5000 (Attachment 3).

2. The property owner is proposing a seniors assisted housing apartment building with additional ground floor space for commercial uses. The proposed uses conform to the C5 — Community Commercial zoning district (Attachment 12). Seniors assisted housing is defined in Zoning Bylaw #5000 as follows:

Figure 1 — Property Location Map

"SENIORS ASSISTED HOUSING means housing in the form of either multiple sleeping units where residents are provided with common living facilities; or apartment housing, where residents do not require 24 hour care and supervision but require personal care (meal assistance or provision, transportation for residents, medication management, dressing or bathing assistance), hospitality services (laundry and housekeeping) and on-site emergency monitoring and emergency response services. This housing type is wholly or partially

P29

- 4 -

targeted to individuals receiving income assistance or eligible for a rental subsidy, and subject to the conditions of a Housing Agreement."

3. The proposed project is for a five storey seniors assisted housing apartment with 119 units and 183m2 of commercial floor space. The project site plan shown on Attachment 4 illustrates vehicle access from the lane adjacent to the north side of the development site. There is to be a circular driveway to access the front parking area and the canopy covered drop off area. There is to be a driveway at the western portion of the property to access the rear parking area that is partially outside and partially under the building.

4. The subject development variance permit application proposes to vary the following provisions in Zoning Bylaw #5000:

a) To vary the minimum number of parking spaces set out in Section 7.1.2 in Table 7.1, from 47 parking spaces to 44 parking spaces;

b) To vary the maximum building height set out in Section 10.5.5 from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys; and

c) To vary Schedule B Additional Setbacks From City Roads for 24th Street fronting Lots 1 and 2, Plan KAP67699 from 1.65m to zero (Om).

5. The development variance permit application also proposes to vary the following provision within Subdivision and Development Servicing Bylaw #3843:

a) To vary the off-site works provision in Schedule 'A' Level of Service from the 18.5m wide road cross-section to a 15.2m wide road cross-section with the works to be designed and constructed to meet the Integrated Transportation Framework (ITF) guidelines.

6. With respect to the parking variance, Zoning Bylaw #5000 requires the following number of parking spaces for the proposed uses:

Use Number of Parking Spaces

seniors assisted housing 1 parking space per 5 dwelling units, plus 1 parking space per employee on duty, plus 1 visitor parking space per 7 dwelling units, plus 1 scooter parking space per 5 dwelling units

multiple occupancy commercial 2 parking spaces per 100m2 gross floor area

Based upon the proposed 119 seniors assisted units with 3 employees and 183m2 of multiple occupancy commercial floor space, there are to be 47 parking spaces and 24 scooter parking spaces provided. The proposed site plan illustrates 44 parking spaces (Attachment 4). The main floor plan has a portion of the ground floor area designated for the required 24 scooter parking spaces (Attachment 5). As with a majority of the parking variance applications, the City has requested the applicant provide a transportation impact analysis (TIA) that provides the rationale and evidence to justify a parking variance approval and recommendations to control on-street parking. Such an analysis has not been submitted for the specific parking variance. It is recommended that the analysis be provided as a condition of the development variance being supported and approved and that the variance permit not be issued unless the TIA is acceptable to the City.

7. The request to vary the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys is supportable as the maximum 15.0m building height would not be exceeded.

P30

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8. The applicant has requested a variance to Sec 10.5.6 in the C5 zoning district that requires commercial uses on the ground floor and the permitted residential uses above the ground floor. The applicant has requested approval for eleven of the seniors assisted housing units and one manager/caretaker unit to be on the ground floor (Attachment 5). The seniors assisted housing use in the proposed building is to be complemented with 183m2 of commercial floor space on the ground floor and in the eastern portion of the building facing 24th Street. The residential units on the ground floor would be in the rear portion of the building away from the 24th Street frontage. There are other seniors assisted housing projects on a commercially zoned property where a portion of the ground floor has dwelling units. One such project is the Orchard Valley Retirement Residence at 2829 — 34th Street, where a variance was approved to allow residential units on the ground floor.

9. The current right-of-way width for 24th Street from 48th Avenue north to 55th Avenue is 15.2m. Schedule B of Zoning Bylaw #5000 indicates that this portion of 24th Street is to have a setback based on an ultimate right-of-way width of 18.5m. By applying Schedule B, there is to be an additional 1.65m building setback applied to properties fronting this portion of 24th Street. Within the draft Master Transportation Plan and the endorsed ITF guidelines, the minimum right-of-way width for the subject portion of 24th Street would be less than the current 15.2m. Therefore, it is recommended that the additional 1.65m building setback from 24th Street be waived (Om). The minimum 3.0m front yard building setback for the subject property as set out in the 05 zoning district would remain for the subject development and is shown on the site plan (Attachment 4)

10. The applicant has requested a variance to Schedule A of Subdivision and Development Servicing Bylaw #3843 for adjacent off-site road works in 24th Street. The existing road adjacent to the site has an asphalt width slightly greater than the bylaw standard, however, the existing curb and gutter does not meet bylaw standards and must be replaced with an upright curb and gutter. There is no sidewalk adjacent to the property in 24th Street though the bylaw standard requires a 2m wide sidewalk behind the curb. There is existing sidewalk fronting the lot directly south of this, therefore, extension of the sidewalk at the same width across the frontage is required. As a condition of the variance approval, the applicant should extend the sidewalk across the lane frontage north of their lot. The ITF section for 24th Street here is 3-1 Local Urban with a minimum pavement width of 8.9m and 1.5m wide sidewalk on one side. Reducing the sidewalk width from 2m is consistent with the ITF standards.

11. The two subject properties are to be consolidated into one lot so the new building does not cross a property line. With the property being consolidated, there would be one civic address assigned and that would be 5000 — 24th Street.

12. The project is subject to development permit approval, which includes the provision of coloured elevation plans (Attachments 7 to 11), landscape and irrigation plans and the associated security to install the landscaping and irrigation works.

C. Attachments:

Attachment 1 — aerial photo of subject property Attachment 2 — OCP land use map Attachment 3 — zoning map Attachment 4 — site plan Attachment 5 — ground floor plan Attachment 6 — 2nd to 5th floor plan Attachments 7 to 11 — building elevation plans Attachment 12 — C5 Community Commercial zoning district

D. Council's Strategic Plan 2015 — 2018 Goals/Deliverables:

The subject development variance permit application involves the following objectives in Council's Strategic Plan 2015 — 2018: P31

Prepared by:

Approved for submission Council:

Apr 14 2016 3:54 PM

X Dale Rintoul cosi8n Will Pe

Dale Rintoul Manager, Current Planning

Apr 15 2016 8:40 AM

X

Ed Stranks cosi8n

- 6 -

• Support sustainable urban development by reducing off-site costs • Update Master Transportation Plan • Amend bylaws to implement the Integrated Transportation Framework (ITF) • Support transit oriented and mixed use development

E. Relevant Policv/Bvlaws/Resolutions:

1. The subject properties are designated Light Industrial/Service Commercial on the land use map in the Official Community Plan (Attachment 2). The Light Industrial/Service Commercial land use designation was assigned to the properties on October 14, 2008 with the adoption of Official Community Plan Bylaw #5151.

2. The subject properties are zoned C5 — Community Commercial as per Zoning Bylaw #5000 (Attachment 3). The C5 zoning was assigned to the properties on July 26, 2004 with the adoption of Zoning Bylaw #5000. Zoning on properties throughout the City was not changed as a result of the revised Official Community Plan (OCP) land use plan adopted in 2008 by Bylaw #5151.

BUDGET/RESOURCE IMPLICATIONS:

N/A

Ed Stranks Manager, Engineering Development

Apr 15 2016 8:49 AM

Kim Flick , Director, Community Infra..cosi8n

Division Director

P32

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REVIEWED WITH

O Corporate Services 1=1 Bylaw Compliance 0 Real Estate

O RCMP O Fire & Rescue Services O Human Resources O Financial Services Z COMMITTEE: APC (Mar.15/16) O OTHER:

LI Operations 1=1 Public Works/Airport O Facilities O Utilities

D Recreation Services 0 Parks

CI Current Planning O Long Range Planning & Sustainability 1=1 Building & Licensing 111 Engineering Development Services O Infrastructure Management 1=1 Transportation E Economic Development & Tourism

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This drawing has been produced by the City of Vernon's Geographic Information Systems. The data provided is derived from a variety of sources with varying levels of accuracy. The City of Vernon makes no warranty or representation, expressed or implied, with the regard lathe correctness, accuracy and/or reliability of the information contained herein.

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C11 Service Commercial

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CD5 Comprehensive Development Area 5

11 Light industrial

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This drawing has been produced by the City of Vernon's Geographic Information Systems. The data provided is derived from a variety of sources with varying levels of accuracy. The City of Vernon makes no warranty or representation, expressed or implied, with the regard to the correctness, accuracy and/or reliability of the information contained herein.

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1 stall per 7 units for visitor = 17 Employee stalls = 3 Commercial stalls(183m2) =3.66

Total Req. Parking = 47 Total Parking Provided = 44

Variance Proposed- reduced parking by 3 stalls

Open Space Req.: 5.0m2 per bachelor suite 45 x5= 225 m2 10.0m2 per 1 bedroom suite 43 x10= 430m2 15.0m2 per 2 bedroom suite 31x15= 465m2 Total Open Space Req =1120ne

Landscaped Space = 836m2 Deck Space =115 x 3.25m2 = 373.9m° Total Open Space Provided 1210m'

Zoning Bylaw: Zone C5 - Community Commercial - Seniors Assisted Living, only allowed above the first storey. Variance Proposed- 11 units on main floor.

Setbacks - 3m front and sides Height - Max. height is the lesser of 4 storeys or 15m Variance Proposed 5 Storeys = 15m

Lot 1, Lot 2 Plan No. KAP67699

NORTH

Site Area: 42066 SF (3910 m2) Max. site coverage 60% (2346m2) Main Floor Area: 1432m2 Commercial Space: 183 m2 2nd to 5th Floor Area: 1829m2 Total Building Area: 1615m2

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Attachment 12

10.5 C5 : Community Commercial C5 10.5.1 Purpose

The purpose is to provide a zone for the development of community commercial centres to serve more than one neighbourhood.

—4. 10.5.2 Primary Uses

• amusement arcades, major • automotive and recreation vehicle services • animal clinics, minor • broadcasting studios • business support services • care centres, major • call centres • commercial schools • community recreation centres • cultural exhibits, private • custom indoor manufacturing • drive-through services • emergency protective services • extended medical treatment services • financial services • food primary establishments • gaming facilities** • gas bars • government agencies • government services • health services • hotels and motels • liquor primary establishment, minor • liquor primary establishment, major • non-accessory parking • offices • participant recreation services, indoor • personal services • private clubs • retail stores, convenience

retail stores, general • retail store, licensee • second-hand dealerships • seniors assisted housing • seniors residential care • seniors supportive housing • service stations, minor • shopping centres • special needs housing • spectator entertainment establishments • storage, outdoor • temporary shelter services • used goods store • utility services, minor impact • warehouse sales

refer to definition for "gaming facilities" in Section 2.3.3. for limitation on number of slot machines permitted within the City of Vernon boundaries

SECTION 10.5 : COMMUNITY COMMERCIAL

C5 - 1 OF 2 ZONING BYLAW NO. 5000 (2003)

CITY OF VERNON p45

10.5.3 Secondary Uses

• amusement arcades, minor • animal grooming (Bylaw 5339) • apartment housing • brewing or distilling, Class A • care centres, minor • carnival • group homes, minor • storage, outdoor

10.5.4 Subdivision Regulations

• Minimum lot width is 15.0m, except it is 40.0m if there is no abutting lane. • Minimum lot area is 460m2, except it is 1300m2 if there is no abutting lane.

44- -----)•10.5.5 Development Regulations

• Maximum commercial floor space ratio is 2.0. • Maximum site coverage is 60%. • Maximum height is the lesser of 15.0m or 4.0 storeys. • Minimum front yard is 3.0m. • Minimum side yard is 0.0m, except it is 3.0m for a flanking street or where the site

abuts a residential zone. • Minimum rear yard is 0.0m, except it is 6.0m where the abutting land is zoned or

designated Residential.

10.5.6 Other Regulations

• Major care centres, seniors assisted housing, seniors residential care and seniors supportive housing are only allowed above the first storey and require a separate at-grade access from the commercial uses.

• A minimum area of 5.0m2 of private open space shall be provided per bachelor dwelling or group home bedroom, 10.0m2 of private open space shall be provided per 1 bedroom dwelling, and 15.0m2 of private open space shall be provided per dwelling with more than 1 bedroom.

• Financial services shall have a maximum total gross floor area of 500m2. • Convenience retail stores shall have a maximum total gross floor area of 300m2. • Where residential development has access to a rear lane, vehicular access to the

development is only permitted from the rear lane. • For seniors assisted housing, seniors residential care and seniors supportive

housing, a safe drop-off area for patrons shall be provided on the site. • In addition to the regulations listed above, other regulations may apply. These

include the general development regulations of Section 4 (secondary development, yards, projections into yards, lighting, agricultural setbacks, etb.); the specific use regulations of Section 5; the landscaping and fencing provisions of Section 6; and, the parking and loading regulations of Section 7.

• Outdoor storage shall be screened from view of any street or lane and from adjacent properties. There shall be no outdoor storage of toxic, noxious, explosive, or odorous materials.

.)( • As per Section 4.10.2 - All buildings and structures, excluding perimeter fencing (garden walls and fences) on lots abutting City Roads as identified on Schedule "B" shall not be sited closer to the City Road than the setback as per the appropriate zone measured from the offset Rights of Way as illustrated on Schedule "B". (Bylaw 5440)

SECTION 10.5 : COMMUNITY COMMERCIAL

C5 - 2 OF 2 ZONING BYLAW NO. 5000 (2003)

CITY OF VERNON P46

April 18th, 2016

City of Vernon 3400 — 30th Street Vernon, BC V1T 5E6

FROPERTikiS

0, VERNON, BC VII 6N6

RE: Development Variance Permit Application #00339 5000 & 5004 — 24th Street, Vernon, BC

Dear Council,

As a neighbor of the above noted property we are not opposed to the proposed development of a 119 unit Seniors Assisted Housing Complex. However, in reviewing the application we are concerned with the number of parking stalls being provided. Based on the proposed design we do not believe that the required parking has been properly calculated nor has adequate parking been provided.

The applicant has accounted for only 3 employee stalls (1 per employee), but through inquiries we have made into other similar facilities with similar amenities (management office, kitchen, dining room, laundry, gym, theater, care services, cleaning/janitorial) we would understand that during peak hours (meal preparation/service) the required staff would be between 10 and 12 employees. This would result in an additional parking stall shortfall of 9 spaces.

For the 3 separate commercial tenant spaces, their areas have been combined to calculate the required number of parking stalls which we do not believe is the intention of the bylaw. Our understanding would be that the 2 stalls per 100m2 floor area is to ensure a minimum of 2 stalls be provided for each commercial tenant space. Even this would only allow for a single employee and customer parking stall for each business.

In taking the above into consideration, the required number of parking stalls for the project would be 59; 15 shy of the proposed 44 parking stalls representing a shortfall of more than 25%.

As a neighbor, our concern is that we must all be sensitive to those around us. Each development should be able to provide adequate parking for the residents, guests and patrons and at the same time meet the intention of all City Bylaws.

Best Regards,

Adam ZrOrczynski Pr '6klanager

ire-et: (250) 558-3278 Cell: (250) 308-7240 E-mail: adamftntproperties.ca

250.542.2366

250.260.4046

[email protected]

NTPROPERVE CA

P47

THE CORPORATION OF THE CITY OF VERNON REPORT TO COUNCIL

SUBMITTED BY: Dale Rintoul Manager, Current Planning


COUNCIL MEETING: REG 1E1 COW 0 I/C El COUNCIL MEETING DATE: April 25, 2016 REPORT DATE: March 29, 2016 FILE: DVP00347

SUBJECT:

DEVELOPMENT VARIANCE PERMIT APPLICATION FOR 9738 DELCLIFFE ROAD

PURPOSE:

To review the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Zoning Bylaw #5000 for the construction of a single family dwelling on the property at 9738 Delcliffe Road.

The development variance permit application also proposes to vary Subdivision and Development Servicing Bylaw #3843 and not require concrete sidewalk, curb and gutter within the portion of Delcliffe Road fronting 9738 Delcliffe Road as a condition of building permit approval for a single family dwelling.

RECOMMENDATION:

THAT Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), subject to the following:


AND FURTHER, that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by reducing the offsite works required adjacent to Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road) to that consistent with the design completed by the City for the road works in this area and the applicant entering into a Works Contribution Agreement for the cost of those works.


1. THAT Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), subject to the following: (to be cited by Council);

AND FURTHER, that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by reducing the offsite works required adjacent to Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road) to the works consistent with the design completed by the City for the road works in this area and the applicant entering into a Works Contribution Agreement for the cost of those works, subject to the following: (to be cited by Council). P48

2

Note: This alternative supports the variances to the Zoning Bylaw and the Subdivision and Development Servicing Bylaw with the owner providing funds to conduct the offsite works adjacent to the property where on street parking can no longer be provided, subject to conditions identified by Council.

2. THAT Council not support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road);

AND FURTHER, that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by deleting the requirement for any offsite works adjacent to Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road).

Note: This alternative does not support the variance to the Zoning Bylaw. This variance to the Subdivision and Development Servicing Bylaw would result in the road works adjacent to the property being completed by the City and a loss of on street parking or a shortfall in available budget to provide the two lost parking stalls in another location. With respect to the variance to the Zoning Bylaw, Council may choose to not support the reduction in the minimum riparian setback from 15.0m to 11.0m. If the setback variance is not approved, it would significantly impact the owner's ability to construct a new house on the property without having to rebuild on the existing building foundation or prepare a major redesign of the building.

ANALYSIS:

A. Committee Recommendations:

At its meeting of March 15, 2016, the Advisory Planning Committee passed the following resolution:

'THAT Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), subject to the following:


AND FURTHER, that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by deleting the requirement for designing and constructing sidewalk, curb and gutter along the public road frontage of Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road) and apply the Integrated Transportation Framework (ITF) standards as a condition of building permit approval for a single family dwelling on said property."

P49

3 -

B. Rationale:

1. The subject property, as shown on Figure 1, is an irregular shaped lakeshore property containing an existing single family dwelling. As shown on Attachments 2 and 3, the existing dwelling is located very close to the lakeshore. The applicant is proposing to demolish the existing dwelling and construct a new single family dwelling further away from the lakeshore. The site is also adjacent to Lake Access Site #39 - Delcliffe Road which has been approved for upgrades including road works to provide 7 on street parking stalls. Subject

2. Attachment 4 illustrates the outline of the Property existing dwelling and improvements on the property as well as the outline of the proposed new dwelling and driveway. This attachment also illustrates the Streamside Protection Enhancement Area (S PEA) setback which has been established at 15.0m from the High Water Mark of Okanagan Lake. The SPEA setback of 15.0m for the subject property is identical to the minimum riparian area setback that is set out in Section 4.13.2 of Zoning Bylaw #5000, which is 15.0m from the High Water Mark of Okanagan Lake.

3. The subject development variance permit application is to vary the minimum riparian area setback in the Zoning Bylaw from 15.0m to 11.0m. The new house, as shown on Attachment 5, is proposed to be located as far from the lakeshore as possible. The house has been designed so the building footprint largely fits within the limited buildable area on site. The floor plans shown on Attachment 6 further demonstrate the effort that has been placed on the building design to respect the riparian area and provide a functional living environment. Elevation plans for the proposed new house are shown on Attachments 8 and 9.

4. As part of the development variance permit application, a Riparian Areas Regulation (RAR) assessment report dated January 12, 2016 by Valhalla Environmental Consulting Inc. has been submitted for the subject property. Within the report there is a plan and recommendation related to restoring those parts of the property where the existing dwelling and improvements are to be removed. This restoration/remediation plan is shown on Attachment 7. Currently the area of the house and other improvements that encroach into the riparian area equals 223m2. The proposed redevelopment plan, with the existing house removed and the new house constructed, would result in an encroachment area of 65m2.

5. Administration supports the requested riparian area setback variance subject to the RAR assessment report by Valhalla forming part of the development variance permit document. This document limits the areas of disturbance related to the reduced building setback. The document recommends a 3 to 1 compensation ratio (the area to be remediated is to be three times the riparian encroachment area) which meets the permitting requirements in the Environmental Management Areas Strategy in the Official Community Plan (refer to point 3 in the E. Relevant/Policy/Bylaws/Resolution section of this report). It should be noted there is also a riparian development permit to be processed with the subject project. The development permit is to include the RAR report and the requirement for the submission of securities to ensure the riparian area restoration/remediation works are undertaken.

P50

Figure 1 — Property Location Map

-4-

6. As a condition of building permit approval for the proposed new single family dwelling, the applicant is required to conform to Subdivision and Development Servicing Bylaw (SDSB) #3843, Schedule A, which requires road upgrades to the road centreline adjacent to the property including road widening, concrete curb, gutter and a 1.5m wide sidewalk. The development variance permit application includes a request to vary the off-site works set out in Schedule A of SDSB #3843 to road works consistent with the Integrated Transportation Framework (ITF). The road adjacent to Lot 21, Plan 10667 is within the area designed for a Capital Project road upgrade. The proposed Capital Project upgrades, shown in Figure 2, are consistent with the intent of the Integrated Transportation Framework (ITF) with on street parking and a turnaround added to the typical ITF rural road cross section. Administration recommends that road design requirements adjacent to Lot 21, Plan 10667 be consistent with that Capital Project design, rather than typical ITF or SDSB #3843 cross section standards.

7. The proposed new driveway location results in a loss of two parking stalls from that proposed in the original Capital Project design as shown in Figure 2. In 2015, Council supported funding to upgrade Delcliffe Road in this area as part of the Lake Access #39 development. These works were postponed and the funding carried over to 2016 to address archeological reporting required 0 prior to construction. To maintain the 7 intended on street (7)) parking stalls as part of the Capital Project, road widening further east than originally designed for, is required. With the applicant entering into a Works Contribution Agreement (as permitted under Section 7 of the SDSB #3843), the offsite works required in Delcliffe Road adjacent Lot 21, Plan 10667 may be constructed at the same time as the Capital Project. Administration would provide a cost estimate for the Works Contribution Agreement so that the applicant would not need to retain an engineering consultant for such costing.

C. Attachments:

Attachment 1 — aerial photo of property Attachment 2 — site plan illustrating existing buildings and improvement on the property Attachment 3 — photos of subject property Attachment 4 — site plan illustrating footprint of existing and proposed dwelling and improvements Attachment 5 — site plan of proposed new dwelling Attachment 6 — floor plans for proposed new dwelling Attachment 7 — riparian area restoration/remediation plan as per the RAR assessment report Attachment 8 — west and south elevation plans for new dwelling Attachment 9 — north and east elevation plans for new dwelling

D. Council's Strategic Plan 2015— 2018 Goals/Deliverables:

The subject development variance permit application involves the following objectives in Council's Strategic Plan 2015 — 2018:

Support sustainable neighbourhoods by implementing the OCP Amend bylaws to implement the Integrated Transportation Framework (ITF)

P51

Figure 2 - 2015 Capital Works Design

5 -

E. Relevant Policv/Bvlaws/Resolutions:

1. The subject property is designated RLD — Residential Low Density on the land use map in the Official Community Plan (OCP).

2. The subject property is zoned R6 — Lakeshore Residential as per Zoning Bylaw #5000. The location of the proposed house meets the R6 zoning district setbacks. However, it does not meet the minimum 15.0m riparian setback as set out in Section 4.13.2 of Zoning Bylaw #5000. The subject development variance permit application proposes to reduce the riparian area setback to 11.0m.

3. The policy within the Environmental Management Areas Strategy in the Official Community Plan that refers to the 3 to 1 riparian compensation area ratio is as follows:

B. Permitting Requirements within Riparian Assessment Areas (RAAs), All Development Districts — DD 1, DD 2, DD 3

1. Prior to undertaking any activities defined by the Riparian Areas Regulation (RAR) as development within 30m of a stream as defined by the Riparian Areas Regulation, a property owner or appointed agent shall apply to the City of Vernon for a Development Permit and the application shall meet the following guidelines:

c. Development which affects the SPEA will adhere to a "no net loss" principle. All City of Vernon infrastructure and private development proposals will adhere to the following priority sequence of management objectives:

(iii) Compensate with native plantings at a ratio of 3:1 by area disturbed when encroachment into the SPEA is proposed and supported by a QEP in accordance with the RAR.

4. Section 7.01 in Subdivision and Development Servicing Bylaw #3843 requires off-site works to be designed and constructed as a condition of certain building permit applications where the value of construction exceeds $50,000. Such off-site works are required if the current infrastructure does not meet bylaw standards. Where it is not practical to construct the off-site works, a Works Contribution Agreement is processed in order to secure funds for construction in the future.

5. At its Regular Meeting of April 14, 2014, Council passed the following resolution:

"THAT Council endorse Scenario #2 as contained in the presentation titled City of Vernon Integrated Transportation Framework (ITF) dated April 2014, and direct Administration to complete the Integrated Transportation Framework with a list of recommendations that will require updates to policy and standards to support implementation of the ITF, to be presented to Council at a future meeting for consideration."

While updates to policy and standards are yet to be submitted to Council for consideration, the proposed cross section is consistent with recommended changes to standards which appear in the ITF.

BUDGET/RESOURCE IMPLICATIONS:

N/A

P52

Apr 14 2016 3:56 PM

Dale Rintoul

cosi8n Dale Rintoul Manager, Current Planning

Apr 15 2016 8:41 AM

Will P arce, CAO

Date:

6

Prepared by:

Approved for submissi to Council:

X Ed Stranks cosi8n


Apr 15 2016 8:49 AM

Kim Flick cosi8n Division Director

REVIEWED WITH

E Corporate Services 0 Bylaw Compliance E Real Estate

O RCMP O Fire & Rescue Services El Human Resources E Financial Services El COMMITTEE: APC (Mar.15/16) O OTHER:

0 Operations LI Public Works/Airport O Facilities O Utilities

0 Recreation Services 0 Parks

Z Current Planning O Long Range Planning & Sustainability O Building & Licensing Z Engineering Development Services E Infrastructure Management E Transportation E Economic Development & Tourism

G:13000-3699 LAND ADMINISTRATION \3090 DEVELOPMENT VARIANCE PERMITS\20 Applications\DVP00347\2 PROC\Rpt\160329_dr es_CouncilRpt DVP347.docx

P53

co? or Vernon Essentials

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a nciitb 913 MEIETS

Scale = t: LOGI) 0.peratan thmcurnt.

February t, 2015

DELCLIFFE ROAD

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SPEA/LWD & Stability Zos

RAA/Shade Zos

1: 300 (distances in meters)

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9738 Delcliffe Rd., Vernon BC RAP - Development - Current Site Plan Valhalla Environmental Consulting Incp January 2016

Attachment 2

55

186 FEET OF LAKESHORE

imfiretaitiP

Attachment 3

FORM 1 Riparian Areas Regulation - Qualified Environmental Professional - Assessment Report

Section 6. Photos

Photo 1: Aspect East from end of dock towards site. Showing Cabin for removal and restoration. New house proposed for construction in back NE corner. Left sid of lot behind the SPEA fir trees.

Photo 2: Cabin on retaining structure/foundation sitting approximately 0.5 m upland of the HVVM. For removal and habitat restoration

Form 1

Page 15 of 19

P56

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Attachment 4

10.252 , 524 841111' NC

Restoration Area [71:7]

223 sq meter of Restoration

Proposed Developmen Area 65 sq meter of SPEA Encroachment

1:300 (distances in meters)

9738 Delcliffe Rd., Vernon BC RAR - Development - Site Plan Valhalla Environmental Consulting Inc January 2016

P57

eldriTe. sc9eted

76,svi

co

6'1

Attachment 5

P58

TORA svxm.30

5V-g OVERALL

LIVING ROOM 2.6'6x166"

, 1 r 7 I 1- -I I •L _J

DIMINO, ROOM I upextve 7 1

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ITR.IPLI GARAGE OZ. N44.0"

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=1.1_1_LLI I I 111 1

511-40' OVERALL

5.2",423 6'

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Attachment 6

GROUND FLOO1 PLAN 1747 50.FT,

351 SGLFT. PATIO .120 SOFT. GARAGE

SECOND FLOOR PLAN 1.165 5GLFT.

(4552 SOFT. GPA)

P59

Attachment 7

DELCLIFFE ROAD

8416'55"

38.001

CD

'zt

rnanhol 0

87 Native Shrubs to be installed. Primarily S owberr Oregon Grape and ed Osi Dogwood were obse ved area on nearby ref srnce

10.252,, 524 841111 'Sr

<Z 1 - v

NATIVE SHRUBS FOR PLANTING

HIGH WATER MARK

SPEA/LWD & Stability Zos

RAA/Shade Zos

Restoration Area L 223 sq meter of Restoration

I I Proposed Developmen Area 65 sq meter of SPEA Encroachment

1:300 (distances in meters)

9738 Delcliffe Rd., Vernon BC RAR - Development - Planting Plan Valhalla Environmental Consulting Inc January 2016 P60

NEST ELEVATION

SOUTH ELEVATION

Attachment 8

P61

NORTH ELEVATION

ODD

EAST ELEVATION

.-

Attachment 9

P62

ADMINISTRATION UPDATES APRIL 25, 2016, REGULAR COUNCIL MEETING

File: 0550-05

RECREATION

Recreation Centre Soft Opening

The Vernon Recreation Centre opened the front entrance and main front parking lot on Monday, April 18, 2016. Phase 1 of the project includes a new bridge, extensive work on the main entrance, lobby, staff office areas, flooring, lighting and air handling systems as well as the installation of a healthy food kiosk. This is a soft opening as there are still a number of aspects of phase 1 to be completed, including final work on the registration office, landscaping, installation of benches, tables, bike racks, waste receptacles, and the startup of the food kiosk. This work will be completed in June.

The project will now move to phase 2 which includes the installation of disabled accessible doors at the west entrance and pool viewing area, as well as upgrades to flooring, lighting and storage. On Monday, April 18, the west entrance and hallway was closed for an anticipated six weeks to allow for phase 2 work to begin. The public has been directed to use the Performing Arts Centre and main parking lots on the east side of the creek and to access the facility through the new front entrance. Participation levels have remained high during Phase 1 and we hope that will continue for Phase 2 of the project.

COMMUNITY INFRASTRUCTURE AND DEVELOPMENT SERVICES

Subdivision and Development Servicing Bylaw #3843 Amendment of Schedule A — Level of Service and Schedule B - Highways Update

Administration is working towards providing a report to Council in 2016 for its consideration regarding proposed amendments to the Subdivision and Development Servicing Bylaw (SDSB) #3843. This is an identified deliverable in Council's Strategic Plan 2015 —2018. The proposed amendments are intended to comprehensively integrate the goals of the Integrated

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ADMINISTRATION UPDATES - APRIL 25, 2016 PAGE 2

Transportation Framework (ITF), changes to road designations included in the Master Transportation Plan 2014 (endorsed by Council on September 28, 2015), refine the existing road right of way widths and add references to Master Municipal Construction Documents (MMCD) for material and construction standards. Though the proposed amendments are based on the Council-endorsed Master Transportation Plan 2014, the Official Community Plan (OCP) amendment to incorporate the plan into the OCP is still in progress. Changes proposed to the SDSB #3843 would therefore be premature until such time as Council endorses amending the OCP to include the Master Transportation Plan 2014.

Once the draft of the proposed amendments has been completed, Administration will circulate the document to local engineering consulting firms with a history of development work within the City, the local chapter of the Urban Development Institute (UDI) and the Chamber of Commerce for further input, prior to bringing a report forward to Council.

Urban Development Institute Luncheon April 28, 2016

Through the Economic Development department, the City of Vernon is sponsoring the April 28 Urban Development Institute luncheon in Kelowna. The goal is to connect with developers in the Kelowna market to further promote opportunities in Vernon.

As a sponsor, the City is provided an opportunity to make a short presentation prior to the luncheon. Mayor Mund has agreed to do this on behalf of the City. The luncheon also includes a speaker, Mr.Josef Schachter, who will be presenting on the 2016 oil and gas industry outlook and what this means for real estate development.

30th Street Road Improvement and Utility Reconstruction (Highway 6 to 30th Avenue)

The project is out to tender and is planned to close at the end of April. Construction is planned to follow in May.

28th Avenue Road and Utility Reconstruction (29th Street to 30th Street)

Construction continues on the 28th Avenue project. The project is on schedule and within budget.

Smith Road LAS

The Smith Road LAS sanitary sewer is currently being constructed. The planned construction completion is in April 2016. Project is within budget but a few weeks behind schedule due to wet site conditions.

Pleasant Valley Rd. Road and Utility Rehabilitation (36th Avenue to 32' Avenue)

The project is currently under construction. The project is on schedule and within budget.

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ADMINISTRATION UPDATES - APRIL 25, 2016 PAGE 3

32nd Avenue Road and Utility Rehabilitation (27th Street to 29th Street)

The project was delayed one week as per the April 14, 2016 report considered by Council at its Special Regular Meeting of April 15, 2016. The contractor is mobilizing to the site on April 18 and construction is planned to begin April 20. The project team is currently moving forward with Council's direction arising from the April 15, Special Regular Meeting, as follows:

• Adjustments to barriers along 28" Street to facilitate easier truck and vehicle traffic; • Additional area signage to construction detours to local business; and • Additional promotion and advertising.

Gateway Signage

At its Regular Meeting of March 14, 2016, Council selected its preferred options for the gateway signage design, with the expectation that the signs would be installed by May 1, 2016.

Following Council's resolution, Administration applied to the Ministry of Transportation and Infrastructure (MOTI) for a Public Highway Permit to use the highway right of way for installation, operation and maintenance of the three gateway signs and for the demolition of the existing sign south of the city on Highway 97. On April 6, 2016, MOTI approved the applications and the proposed new sign location near the Watson House, on the Highway 97 right of way, subject to sightline conditions.

Following MOTI approval, Administration inspected the site as per MOTI requirements for safe visibility and drafted a Request for Quotation (RFQ) for the works. The RFQ was published on April 20, 2016. The closing date for proposals was set for May 6, 2016, and Administration expects to award the contract by May 13, 2016.

The RFQ includes the requirement to complete the work in early June. As such, the installation is expected to be completed at that time.

P65


INTERNAL MEMORANDUM

TO: Will Pearce, CAO FILE: 0482-05-15

PC: Patti Bridal, Deputy CAO DATE: April 15, 2016 Andrew Marr, Manager, VWRC

FROM: Shirley Koenig, Director, Operations

SUBJECT: Regional District of North Okanagan Septage Treatment Facility

Administration has reviewed the letter dated March 1, 2016 from Dale McTaggart, General Manager, Engineering for the Regional District of North Okanagan (RDNO). (See Attachment A). Based on detailed discussions and site visits by Operations staff, the following observations were made:

Septage Treatment Facility (STF)

The STF has been identified as causing odours that impact adjacent businesses and the public. City of Vernon staff's tour of the facility and its process indicated four main areas that had the potential to cause odours as indicated below:

1. Truck Unloading Area - The asphalt in the truck unloading bay is pitted and very rough, so any spills, unless hosed down immediately will contribute to an odour issue. RDNO has funds approved in the 2016 budget to install doors in this area and this may address some of the issues associated with odours. There are no identified plans to replace the existing asphalt surface.

2. Centrifuge - The solids from the centrifuge go into a bin that is emptied 2-3 times weekly. Odours occur when the doors are opened to move the bin outside for emptying or opened for other extended periods when the centrifuge is operating.

3. Debris Bin - Rags, other large debris and rocks etc. that are captured by the screens at the point of truck discharge are contained in a bin for temporary storage. This bin contributes to obnoxious odours when doors are opened or when taken outside to be emptied.

4. Outside Sump — Odours emanate from the covers over the outside sump where the septage that has been centrifuged goes prior to entering the city's collection system. When these covers are removed to be cleared, very strong odours are present. These sumps must be cleaned out periodically by a hydrovac truck and the process may take a few hours.

Definite odours emanating from the STF have been detected at the Kal Tire Office and at the car wash south of 14th Avenue. Recent odour detection was the result of the doors of the facility being left open for an extended period during the centrifuge process.

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RDNO Septage Treatment Facility Page 2

Surrounding Areas

City of Vernon staff have also been investigating surrounding areas that have been deemed odourous. Two main areas were found near The Shops (formerly Poison Place Mall) and near the Japanese Gardens in Poison Park. Further investigation has revealed the source as being a culvert that picks up water from the Mall site via a catch basin and discharges underneath the tracks to Poison Park. City crews will confirm the source of the water and the level of contamination through water sampling. This may have to be referred to others for remedial action depending on the results of the water sampling and investigation.

Staff have also reviewed Mr McTaggart's suggestion to remove the centrifuge from the STF process. While not ideal, this could eliminate some of the odours associated with the centrifuge process (i.e. storage bins and door opening). If the large materials (rocks, rags and other large objects) were removed by the screens at the beginning of the process, the remaining solids and liquids could pass directly into the City's collection system. At present, the STF processes approximately 9 — 10 truckloads per day and generates approximately 8300 kgs of solids from the centrifuge per month. This is a relatively small amount compared to the 30,000 kgs produced daily by the Vernon Water Reclamation Centre (VWRC). As a result, the additional solids directed to the VVVRC from the STF would have an insignificant impact and could be accommodated.

Further recommendations from staff for remediation of the STF include:

1. Replace existing asphalt with concrete in the truck unloading bay to reduce odours captured by the existing porous asphalt. Add an odour suppression source such as Odordestroyer.

2. Add UV systems indoors to reduce offensive odours from leaving premises. The approved 2016 Capital budget for this facility included UV treatment and a reduction in odour may be noticed once installed.

3. Alternative methods of discharging to the City's collection system could be investigated to eliminate grit collection from the outside sump to negate the necessity of grit removal by the Hydrovac truck. Some of the options that could be explored include relocating the sump from outside to inside the building and implementing a mixing system so that the solids are suspended when entering the City system.

The costs of these improvements/modifications are unknown at this time and would require further investigation.

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RDNO Septage Treatment Facility Page 3

RECOMMENDATION:

THAT Council direct Administration to reply to Mr. McTaggart's letter of March 1, 2016 regarding the Regional District of North Okanagan Septage Treatment Facility citing the City's findings to date;

AND FURTHER, that Council representatives to the Regional District of North Okanagan Board request the Board's direction to RDNO Engineering to further address odour issues at the RDNO Septage Treatment Facility;

AND FURTHER, that Council direct Administration to work with the Regional District of North Okanagan to further investigate modifications and improvements to the Septage Treatment Facility such that RDNO develop a strategy to reduce odours emanating from the site.

Submitted by:

Shirley Koenig, D rector, Operations

attachment

P68

ATTACHMENT A

c(\apc,tr\ \.4

REGIONAL DISTRICT OF NORTH OKANAGAN MEMBER MUNICIPALITIES, ELECTORAL AREAS!

VILLAGE OF LUMBY TOWNSHIP OF SPALLUMCFIEEN

°Er — SWAN LAKE

CHERRYVILLE 'C.—E.X. DISTRICT

"F*— ENDERBY (RURAL) LUMBY (RURAL) CITY OF VERNON

110'11 Lt4t(e OUR FILE No.: 5342.0.0

A

CITY OF ARMSTRONG DISTRICT OF COLDSTREAM CITY OF ENDERBY

OFFICE OF: ENGINEERING

March 1, 2016

City of Vernon 3400- 30th Street Vernon BC V1T 6E1

MAR 04 2016 We. uoipoidoOn Of

iheaty of VERNON ,\V'l

Dear Ms. Bridal:

RE: Regional District of North Okanagan Septage Treatment Facility

This letter is in response to your letter dated October 27, 2015 regarding the following resolution passed by Vernon City Council at their October 13, 2016 meeting:

"THAT Council directs administration to request that the Regional District of North Okanagan investigate the operation of the Septage Facility located off Kalamalka Lake Road as the City of Vernon has received several complaints regarding sewer odour from the Facility. CARRIED."

The Regional District of North Okanagan (RDNO) Septage Treatment Facility accepts trucked waste (holding tank waste, portable toilet waste and septic tank solids (septage)) generated within the Regional District of North Okanagan. Portable toilet waste and septage are pre-treated (primary clarifier) and blended with holding tank waste. This blended waste is stored in underground equalization tanks and discharged to the City of Vernon sanitary sewer system for further treatment at the Vernon Water Reclamation Centre. Solids removed during pre-treatment are dewatered via centrifuge and hauled to the City of Kelowna/City of Vernon compost facility on Commonage Road. On average, approximately 2500m3 of trucked liquid waste is received monthly at the Septage Treatment Facility.

When the facility was designed and constructed in the early 2000's, steps were taken to minimize and contain odours. Treatment of trucked liquid waste, particularly the dewatering of solids, can generate unpleasant odours. Dewatered solids, stored in a roil off bin, are also a source of odour. With the exception of the truck offloading bay, all of the treatment works are located within the facility building. In addition, the facility has a carbon media odour control system to collect and treat foul air generated In the building. RDNO staff noted that odour was detectable outside of the plant building when doors were left open, however the odour was generally not detectable outside of the facility perimeter fence. Staff have spoken to the facility operations contractor regarding the need to keep doors closed at all times. Odours were also observed during the offloading of truck waste. On occasion, small quantities of liquid waste can be spilled on the paved surface of the offloading bay. A hose is available for facility customers to clean up such spills. The odour resulting from these small spills was detectable when In close proximity to the spill, however these odours were not detectable outside of the facility perimeter fence. RDNO staff will continue to monitor operations at the Septage Treatment Plant and will address odour issues as they arise.

Efforts to minimize odour at the Septage Treatment Facility is an ongoing process. As part of the RDNO's ongoing effort to minimize odour from the Septage Treatment Facility, three capital projects are being considered for 2016 and are subject to Board approval:

- installation of overhead or roil up doors to enclose the truck offloading bay

- installation of an ultraviolet odour control unit in the Septage Treatment Facility building

- additional landscaping and visual screening upgrade

Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC VI B 2K9

Phone: 250.550.3700 Fax: 250.5503701 Web: www.rdno,ca E-mail: info@rd no.ca

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File No.: 6342.0.0 Dated: March 1, 2015 Page 2 of 2

Possible solution:

As mentioned earlier, the dewatering of solids can generate high levels of odour. If the RDNO were to scale back the level of pre-treatment provided at the Septage Treatment Facility, this process could be eliminated. The result would be that higher strength waste, in terms of BOD and TSS, would be discharged from the facility to the City of Vernon sanitary sewer system. Elimination of solids dewatering at the Septage Treatment Facility would result in a significant odour generation decrease in the facility. We are aware that this would result in increased operating costs at the Vernon Water Reclamation Centre; however, we would be interested in further exploring this option with City of Vernon staff and provide compensation for the additional operating costs.

RDNO staff, some of who are long-time residents of Vernon, strongly believe that the odour Issue in the area of The Shops at Poison Park, particularly the area In the northwest corner of the parking lot by Galaxy Cinemas is unrelated to the RDNO Septage Treatment Facility for a number of reasons:

1. The odour issues at The Shops at Poison Park (formerly Poison Place Mall) have been present for many years and were present before the Septage Treatment Facility was constructed.

2. When there was odour observed by RDNO staff over the past four months in proximity to The Shops at Poison Park, it was not a "sewer odour" but a methane gas. odour. The methane gas . odour was very strong on a number of occasions directly above two parking lot catch basins located north of Galaxy Cinemas. It is my understanding that the site of The Shops at Poison Park is a former sawmill site and that there may be a significant amount of organic matter buried deep on the site. Organic matter undergoing anaerobic decomposition produces methane gas. The parking lot catch basins may be providing a "path of least resistance" for the methane gas to migrate.

3. The odour inside the RDNO Septage Treatment Facility can be quite strong, however the quantity of odour causing material is relatively small. It was rare that there was any odour detected outside the perimeter fence. Given the relatively small quantity of odour causing material at the Septage Treatment Facility, it is unlikely that this odour would be detectable any distance away from the facility. As outlined earlier, the odour noted on occasion near Galaxy Cinemas, in Poison Park and along Highway 6 likely emanates from a different source.

If you have any questions or concerns regarding the RDNO Septage Treatment Facility, please contact Dale Danallanko, Recycling and Disposal Facilities Operations Manager at 250-550-3744 or [email protected].

Yours truly,

Dale Mc a a art, P.Eng. General Manager, Engineering

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REPORT/RECOMMENDATION TO COUNCIL

Clint Kanester, Manager— Protective Services DATE: April 5, 2016

FILE: 4020-10-03

SUBMITTED BY:

SUBJECT: Pay By Phone — Parking Meters and Parking Lots

PURPOSE:

To advise Council of the costs of participating in a Pay By Phone customer service option for meter (on-street) or parking lot (off-street) pay parking areas.

RECOMMENDATION:

THAT Council approve the implementation of pay by phone technology for pay parking areas and authorize staff to continue contract discussions with PayByPhone;


AND FURTHER, that Council authorize a 1/2 hour overtime allowance over the maximum allowable parking time as indicated on the meter for on-street or time limited off-street parking at double the rate as indicated on the parking device;

AND FURTHER, that Council authorize an increase in the Bylaw and Parking budget to accommodate the one time set up costs of $4300.00 to be funded through 2016 year end unexpended balance;

AND FURTHER, that staff bring forward an increase in the 2017 budget to accommodate the ongoing charges associated with this program.


1. THAT Council not approve participation in a pay by phone option of pay parking in on-street and off-street parking facilities.

Note: This does not provide additional customer service, but does preserve all existing revenue.

2. THAT Council approve the implementation of pay by phone technology for pay parking areas and authorize staff to continue contract discussions with PayByPhone;

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AND FURTHER, that Council authorize a % hour overtime allowance over the maximum allowable parking time as indicated on the meter for on-street or time limited off-street parking at double the rate as indicated on the parking device;

AND FURTHER, that Council defer the implementation of the program until the 2017 budget process in order to accommodate the one time set up and ongoing costs of the program.

Note: This will implement the pay by phone system in 2017 and will not immediately provide this as a customer service option in 2016.

ANALYSIS:

A. Rationale:

1. The Downtown Vernon Association has requested the City to participate in a pay by phone option to allow for payment of parking fees at on-street parking facilities within the City of Vernon. The proposal involves working with a service provider to provide a pay by phone app for smart phones, and a secure credit card payment system, in order to allow a payment to be made for parking fees.

2. In order to ensure that parking revenues are maintained, many of the communities contacted who have implemented pay by phone initiatives, do so solely as a customer service initiative and have done so in conjunction with rate increases. As no rate increase is proposed, there are some challenges to the implementation of this system. In order to preserve revenues, a negotiation occurred with the pay by phone providers "PayByPhone". Staff were able to renegotiate the original proposal and allow a higher percentage of existing revenue to be maintained, through a nominal combined transaction fee of $0.35 to the customer, which was felt to be within the limits in which a customer would still be willing to use the system.

3. Many communities have had to place minimum time purchased restrictions on the transactions, as with low parking rates and a client choosing a lesser time period for parking, it may actually cost the community the majority of the parking charge, once credit card charges are factored in. An example of this would be allowing a client to purchase one half hour of time at current City of Vernon parking lot rates. For a client spending $0.25 for a half hour of off-street parking, under the original proposal the City would only receive $0.09 as the remainder would be transaction costs and service provider fees. Under the current proposal of a $0.35 transaction fee, the City maintains $0.24 of the $0.25 parking fee. The implementation of the slightly higher transaction fee ensures that any loss of revenue is minimal and allows shorter time period purchases to be allowed for added customer convenience.

4. Some communities have implemented provisions to allow a minimal amount of added time (20 to 30 minutes maximum) to a meter already charged the maximum time allotment. In order to do so, and allow a client to exceed the maximum

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allowable time at the meter, surcharges to standard fees have been applied. This maintains space availability and recoups some of the revenue losses a pay by phone system may incur. The provision of added time beyond the maximum allotted time as indicated in the restricted time zone, provides some comfort for clients that they will not receive a ticket when being late back to a meter already charged with maximum time. For this added period, many communities charge double the existing rate or in the case of current City of Vernon rates, $1.00 for a 1/2 hour for on-street meter parking or $0.50 for a % hour in off-street parking lots in order to avoid a $10.00 ticket. It is proposed that this customer service initiative be implemented.

5. The current software that allows officers to write tickets with their Android phones, is compatible with the PayByPhone system. There will be some modifications required and a budget to implement those changes, but that number has not been determined as neither party are prepared to quote a cost, until a contract is signed with PayByPhone. It is estimated from discussions that it would be a fairly easy conversion, and so a budget of $2,500.00 should cover the expense of software modifications.

6. Calculations for the costs of a transaction, based on the time purchased are contained in Attachment 1.

7. While use and transaction totals vary by street, during the survey conducted in 2010, it was determined that the average stay was 1.7 hours. As we do not have a functional way to track transaction volumes, calculations are based on dollar volumes with all transactions being averaged at $1.70 purchase or 1.7 hours. Calculations of percentage charged as service fees for credit card transactions include the transaction fee of $0.35. Based on experience gained with the credit card capable meter trial conducted in 2014, and on experience from Kelowna and Kamloops, total costs are indicated in Attachment 2, including ongoing and one-time costs.

8. Allowing overtime payments at double the rate has the potential to offset some revenue loss and should be implemented as an added customer service option, but it is expected that this would be a minor offset as not all customers will use this option.

9. There are one-time and ongoing costs from both Moneris, who provide the credit card gateway; from PayByPhone, who have some initial customer costs; and from MPowered who provide the City's ticketing software. Also see Attachment 2.

10.1n addition to the losses indicated, it is estimated that the officer staff time to produce a ticket will be increased. This increase will equate to, at minimum, a loss of production of 1 ticket a day and potentially 2. At a $10.00 minimum fine, the cost for a loss of production for 1 ticket a day, equates to $3,120.00 in reduced revenue per year.

B. Attachments:

1. Revenue loss from individual transactions. 2. Revenue loss per year, onetime and ongoing costs.

C. Strategic Plan Objectives:

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The report involves the following objectives in Council's Strategic Plan: Deliver Efficient, Effective and Proactive Municipal Services

)>. Create a Safe, Efficient and Sustainable Transportation Network

D. Policy (Existing/Relevance/None):

1. Parking Enforcement Policy — directs the enforcement of parking facilities by Bylaw Officers. There should be no requirement to modify the current policy.

E. Relevant History:

Pay by phone technology has been looked at in the past, but as parking rates were low, it would not have been cost effective for the City to implement. As parking rates increase, pay by phone becomes an increasingly attractive option for visitors or for larger payments made for day use or for longer parking periods.

F. Reasons for Bylaw:

No bylaw updates required as the process would still consider a coin to have been deposited for payment. During the Traffic bylaw rewrite planned for this year amendments to clarify this process may be considered.

G. Resources:

Staff time will be impacted during the process to check the pay by phone system to determine if a vehicle has chosen to pay for parking using the pay by phone process. There will be staff time required to apply decals, number meters, and implement time zones, and other parameters, etc... in the pay by phone system.

BUDGET IMPLICATIONS:

There will be a reduction of approximately $500 to $2000 in parking meter and parking lot revenues. In addition, it may be expected that there will be a slight reduction in the numbers of tickets written, further indicating a loss of revenue of $3,000 to $6,000. Approximately $4300 will be required in set up costs.

Prepared by: Approved for s

IT, anester, Mgr. Protective Services W - "earce, CAO

20.0 Zel Date:

mission to Council:

P74

APPROVALS DATE COUNCIL AGENDA INFORMATION:

Supervisor R- Regular

El In-Camera/COW

El Information Item

El Agenda Addenda

Date: tiO'lla ZS— Item #

Division Manager C)414Up Date: Item #

Date: Item #

Date: Item #

REVIEWED WITH REVIEWED WITH REVIEWED WITH REVIEWED WITH Committees

g'<law Services El Environment El Public Works CI

g---6erk ID Facilities 111 Planning CI III Economic Dev. El Finance 1:-IrIgineering CI CI RCMP El Fire LI Operations 111

El Building & Licensing 111 GVS — Parks II] GVS - Water

El Human Relations 1=1 Utilities E Recreation Services

0 Other

-5

NOTE: City Administrator's comments will be provided if required as an addendum to the report

h: \planning \msword\reports \report form.doc

P75

Attachment 1

Calculations Include negotiated transaction rate and credit card percentage + non-qualified fee of 2.04% (person is not there using their card to conduct the transaction). Mastercard and Visa have slightly differing rates, so for ease and to indicate the maximum loss, the higher of the

two has been used. The combined convenience fee charged by PayByPhone and the City at $0.35 is factored into the overall percentage loss

on normal revenues.

On-Street

Transaction Costs

Trans.

Fee Pay By

Phone

Trans. Fee

City Customer

Cost

City

Cost

City

Revenue

Revenue

Loss

Percentage

Loss

Total

Average

Time Purchased Rate Cost

-3 %

1/2 Hr

$1 per

Hour $0.50 $0.20 $0.15 $0.85 $0.17 $0.48 $0.02 -3%

1 Hr

$1 per

Hour $1.00 $0.20 $0.15 $1.35 $0.18 $0.97 $0.03 -3%

1.5 Hr

$1 per Hour $1.50 $0.20 $0.15 $1.85 $0.19 $1.46 $0.04 -3%

2 Hr

$1 per

Hour $2.00 $0.20 $0.15 $2.35 $0.20 $1.95 $0.05 -2%

Off-Street

Transaction Costs

Trans.

Fee Pay

By

Phone

Trans. Fee

City Customer

Cost

City

Cost

City

Revenue

Revenue

Loss

Percentage

Loss

Total

Average

Time Purchased Rate Cost

-2 %

1/2 Hr

.50c per Hour $0.25 $0.20 $0.15 $0.60 $0.16 $0.24 $0.01 -5%

1 Hr

.50c per

Hour $0.50 $0.20 $0.15 $0.85 $0.17 $0.48 $0.02 -3%

1.5 Hr

.50c per Hour $0.75 $0.20 $0.15 $1.10 $0.17 $0.73 $0.02 -3%

2 Hr

.50c per

Hour $1.00 $0.20 $0.15 $1.35 $0.18 $0.97 $0.03 -3%

1 Day

$4.00 per

day $4.00 $0.20 $0.15 $4.35 $0.24 $3.91 $0.09 -2%

1 Week

$17.00 per

week

$17.0

0 $0.20 $0.15 $17.35 $0.50 $16.65 $0.35 -2%

Attachment 2

Total Costs On-Street (Annual)

$3,000.000

$2,000.000

$1,000.000

$0.000

Revenue Lossper Year at Varying Use Percentages

To +/-

1-..60% Transaction Percentage of Use

$2000.00 +/_

6A0%

1.6% is the anticipated percentage of client usage (of 1000 users likely 16 will pay by phone) —this is similar to Kamloops. 6.4% is

Kelowna's current use rate.

Total Cost Off-Street

As the current ticket dispensers take credit cards, and any future dispensers will be real time, it is estimated that few individuals will use the pay

by phone system as there are additional costs (the $0.35 convenience fee). Those whose credit cards may be refused, will have the additional

option to pay by phone, rather than carry additional coinage with them. As this is already a lower percentage of loss based on the longer time

period, and many of the users are day or week long purchasers, it is expected that there will be a small revenue loss of approximately $500.00 to

$1000.00 per year.

Ongoing Costs

moneris - $300.00 per year gateway cost

PayByPhone —$100.00 per month minimum charge (combination of transaction fees and top up charges) /OR/ transaction fee if above $100.00

per month.

One Time Costs PayByPhone - $1500.00 Set Up Costs

Moneris - $300.00 Set Up Costs

MPowered -$2500.00 Set Up Costs (estimate)

Estimated Revenues: It is difficult to provide reliable projections of additional revenues as revenue gain is determined by service use and customer "take-up".

-co

"Gained" revenues are offset by revenues that could have been achieved by normal means and reduced fine revenues (a positive factor, though

with a cost). Administration will report to Council after one full year.

THAT Council receive the Vernon Fire — Rescue Services 2015 Annual Report, for information.

eith Green, Fire Chief


INTERNAL MEMORANDUM

TO: Mayor and Council FILE: 7380-03

PC:

DATE: March 17, 2016

FROM: Fire Chief Keith Green

SUBJECT: Vernon Fire— Rescue Services 2015 Annual Report

The Vernon Fire — Rescue Services 2015 Annual Report is attached.

RECOMMENDATION:

Att.

P78

VFRS 2015 ANNUAL REPORT

Vernon Fire - Rescue Services 2015 Annual Report

Alarming Statistics *In British Columbia:

• Dead batteries were found in smoke alarms in 302 residential fires resulting in 39 injuries and 7 fatalities

• Power had not been connected or smoke alarms was found disabled/off in 230

residential fires resulting in 32 injuries and 7 fatalities • Smoke alarms were found to be ineffective due to their unsuitable location in 582

fires resulting in 15 injuries and 1 fatality • Regrettably, no smoke alarms were installed in 1,966 residential fires resulting in

113 injuries and 20 fatalities

*Statistics aregathered from data from 2009-2014to show the last fiveyears Provided by the Office of the Fire Commissioner - 2015

P 7 9 PAGE 1 \ /FRC ANNII IA1 RPT


OVERVIEW—January 1- December 31, 2015

In 2015 a number of Council's Deliverables (2015-2018) were completed. Details are reported in Council's Strategic Plan Report Card, and include the following:

✓ Station 3 Predator Ridge operational ✓ IAFF Collective Agreement Negotiations (to December 31, 2015) • VVFA Agreement Negotiations completed for new 5 Year Agreement (2016-

2020) ✓ Fee for Service Agreements renewed ✓ Fleet RFP for Water Tender issued and awarded, delivery in 2016

Station 3 Predator Ridge has been operational since February and Vernon Fire — Rescue hosted a grand opening on May 9, 2015. Second floor interior finishing was completed in the late fall and provides station amenities and dorms to firefighters deployed there.

By using statistical information to guide operational and administrative decisions, Vernon Fire — Rescue intends to continue evolving deployment and resource use to protect life and property in the most effective way possible.

Vernon's footprint creates some unique operational considerations, however, by evaluating response times, response types and applying geographical and seasonal factors, risk can be monitored. Community education and awareness for preparation and risk reduction remains a priority for both Vernon Fire — Rescue and the Emergency Program.

Vernon Fire — Rescue Chief Officers and Captains remain committed to fiscally responsible management and effective protective services. The audited year end result indicates Vernon Fire — Rescue operated within the divisional budget in 2015.

2015 training plans, determined in December 2014, have been largely completed as planned, including Emergency Vehicle Operations certifications for 4 Paid-per-Call members. Due to instructor availability some courses will be completed in early 2016. In 2015 approximately 5000 overall hours of combined training were completed.

The Fire Training Centre (FTC) was well used through the season. Rentals were consistent with 2014 and 132 events or bookings occurred. As anticipated, summer

PAGE 2 P80

X/CDC "(11C A KINII IA I rrr


scheduling was comparatively light and fall bookings were typical, especially for Live Fire sessions. Facility improvements at the site, approved by the Policy Board for 2015, have been completed in accordance with the approved Facility Improvements Plan.

Annual Vernon inspection targets were met, and the Fee for Service Agreement for Inspections and Investigations was renewed with the Village of Lumby. Fire and Life Safety Public Education opportunities occur by request, throughout the year, and Vernon Fire — Rescue specifically targeted activities during Fire Prevention Week, October 4-10. Other 2015 public education initiatives included:

• "Remembering When" fire safety program for seniors • "Escape from Fire" sessions for Venture Training clients • Food Truck Sticker Program for mobile food vendors • FireSmart — Canada FireSmart community program at Predator

Ridge • Career and Personal Planning (CAPP) Class for high school • Citizens on Patrol (Community Policing) extinguisher training

Since inception in the fall of 2012, the Community Smoke Alarm Campaign has resulted in 125 alarms being replaced or installed at 5 mobile home parks.

Inter-municipal Emergency Program (IEP)

Regionally, the IEP was well prepared for spring freshet and summer interface season. The 2015 freshet did not result in significant regional flooding and conversely, drought conditions in 2015 led to early fire bans, here and across the Province. Locally, the Region escaped major incidents and the IEP was able to assist some evacuees from the Rock Creek Fire.

The Inter-Municipal Emergency Program statistics include incident type categories totalled for all participating regions. When displaying statistical results for the first six months of each year 2012 through 2015, expected seasonal factors are indicated. Typically, interface fires occur more often in the second six months of any given year, and are evaluated as the North Okanagan's highest risk factor.

ATTACHMENTS

Attachment 1 - 2012-2015 Firefighting Force Overtime Analysis displays the gross overtime funds paid each year, less the offsetting revenue earned by the overtime events, to create a net overtime total.

Attachment 2 - 2015 All Events Recorded in Dispatch details the volumes of every call type recorded in Fire Dispatch. Along with emergency incident dispatching, value added internal services include after hours Public Works monitoring and Bylaw Officer checks. Every record collected through fire dispatch provides data used to determine deployment and resource use, community safety and risk and performance indicators.

Attachment 3 -2015 Completed Inspections details the 2015 fire inspections completed by the crews, the Fire Inspector and the Deputy Chief of Fire Prevention.

PAGE 3 xirnc- r

P81


Attachment 4 -4 Year Emergency Incident Comparison details emergencies year over year, 2012 —2015, categorized by Fire, Medical, Hazardous Materials, Motor Vehicle and Rescue Incidents.

Attachment 5 - 4 Year Emergency Incident Response Time Summary details emergency response time calculations, year over year, 2012 —2015, entire city boundary, all three stations.

Attachment 6 -Emergency Program -4 Year Emergency Incident Comparison summarizes the types and volume of regional emergency management responses, separated by the first six months and latter six months of any given year.

P82 PAGE 4 Irnc "Inn none,

2012 - 2015 Firefighting Force Overtime Analysis

2012 2013 2014 2015

gross $283,152 $255,606 $188,104 $221,746

Road rescue recoverable -$3,817 -$10,330 -$8,694 -$12,132

HazMat recoverable -$8,103 -$27,125 -$9,463

Min of Forests recoverable -$5,400 -$2,858 -$4,275 -$22,500

Mutual Aid recoverable -$1,276

net $273,935 $234,315 $146,734 $177,651

dd

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ATTACHMENT 2 2015 ALL EVENTS RECORDED IN DISPATCH 03/18/2016 14:56:33

Incident Tvoe Descri tion Count

VFRS 2015 ANNUAL REPORT (2) 0.0% [None selected] ATTACHMENT 2 (2) 0.0% Aircraft Incident

(4) 0.1% Alarm -Accidental 2015 ALL EVENTS RECORDED IN DISP

(227) 4.7% Alarm - Fire

(43) 0.9% Alarm - Monitoring

(243) 5.0% Alarm - Testing

(47) 1.0% Apparatus - Out of Service

(64) 1.3% Assist - BCAS

(71) 1.5% Assist - General Public

(23) 0.5% Assist - RCMP

(49) 1.0% Bylaw - Complaints

(418) 8.7% Bylaw Officer - Man Check

(81) 1.7% Child Car Seat Inspection

(11) 0.2% COV IS After Hour Call

(216) 4.5% COV PW After Hour Calls/Alarms

(164) 3.4% COV UTL After Hour Calls/Alarm

(13) 0.3% Electrical - Power Lines Down

(3) 0.1% Electrical - Smell

(2) 0.0% Electrical - Transformer

(12) 0.2% ESS Response

(19) 0.4% FH Building Maintenance

(29) 0.6% Fire - Burning Complaint

(2) 0.0% Fire - Chimney

(90) 1.9% Fire - Drill

(13) 0.3% Fire - Garbage Bin

(31) 0.6% Fire - Grass or Brush

(31) 0.6% Fire - Legal Outdoor Burn

(35) 0.7% Fire - Other/Misc

(22) 0.5% Fire - Structure

(23) 0.5% Fire - Vehicle

(1415) 29.3% First Medical Response

(4) 0.1% Fluid Clean up

(6) 0.1% Hazardous Materials Response

(19) 0.4% Hazmat - Carbon Monoxide

(11) 0.2% Hazmat- Fluid Cleanup

(4) 0.1% Hazmat- Fluid Leak

(36) 0.7% Hazmat - Natural Gas Leak

(11) 0.2% Hazmat - Needle Pick-up

(2) 0.0% Hazmat - Propane

(18) 0.4% Hydrants - 00S

(82) 1.7% Investigation/Inspection

VFRS 2015 ANNUAL RP

TCH

PAGE 6 P84

ATTACHMENT 2 2015 ALL EVENTS RECORDED IN DISPATCH 03/18/2016 14:56:33

• -- ,- - , , - (10) 0.2% Lock Box

(250) 5.2% MVI - Not Auto Extrication

(15) 0.3% MVI - Unknown Entrapment

(11) 0.2% MVI - Vernon Auto Extrication

(9) 0.2% MVI- Regional Road Rescue

(537) 11.1% On Duty Roster

(47) 1.0% Other

(72) 1.5% Public Ed/ Relations

(2) 0.0% Rescue - Confined Space

(8) 0.2% Rescue - Elevator

(1) 0.0% Rescue - Water/Boat

(27) 0.6% Smoke - Smell

(48) 1.0% Smoke - Visible

(78) 1.6% Training

(109) 2.3% Transfer Call

(4822)

PAGE 7 P85

\irpc Al1 DD

2015 Inspections Completed by Classification 04/15/2016 14:34:10

Name Count

(4) 0.2% Adult Living - Condos REPORT VFRS 2015 ANNUAL

(74) 4.6% Apartments ATTACHMENT 3 (37) 2.3% Automotive Service

(3) 0.2% Bowling Alleys 2015 COMPLETED INSPECTIONS

(3) 0.2% Bulk Plants - Fuels

(28) 1.7% Churches

(1386) 85.3% Commercial

(13) 0.8% Day Care

(21) 1.3% Hotels and Inns

(1) 0.1% Mall

(1) 0.1% Motels

(1) 0.1% Police Station

(24) 1.5% Public Assembly

(4) 0.2% Rest Homes

(15) 0.9% Restaurants

(9) 0.6% Schools

(1) 0.1% Theatres

(1625)

PAGE 8 P86

VFRS 2015 ANNUAL REPORT ATTACHMENT 4

FIRE

MEDICAL

HAZMAT

MVI

RESCUE

TOTAL

4 Year Emergency Incident Comparison 4 YEAR EMERGENCY INCIDENT COMPARISON

YEAR

2012 2013 2014 2015

500 484 465 479

2182 1886 1458 1479

77 86 81 78

240 273 289 312

13 9 8 13

3012 2738 2301 2361

4 YEAR EMERGENCY INCIDENT COMPARISON

500 I t I 0

FIRE MEDICAL HAZMAT MVI RESCUE

3000

2500

2000

1500

1000

TOTAL

• 2012 p2013 L12014 2015

FMR ONLY

2012 2013 2014 2015

2164 1823 1390 1415

FMR ONLY

2500

1500 --

1000 --

FMR ONLY

H2012 •2013 1:2014 2015

P87 PAGE 9 VFR5 7015 ANNUAL RP-I

VFRS 2015 ANNUAL REPORT ATTACHMENT 5

4 YEAR EMERGENCY INCIDENT RESPONSE TIME SUMMARY

4 Year Emergency Incident Response Time Summary

year 2015 2014 2013 2012

Total 2299 2236 2684 2949

6mins or under 1598/ 69.5% 1521/ 68% 1897/ 74.4% 2075/ 70.3%

6-9mins 419/ 18.2% 432/ 19.3% 495/ 18.4% 525/ 17.8%

9-14mins 137/ 5.9% 135/ 6% 69/ 2.6% 174/ 5.9%

14mins or more 85/ 3.7% 80/ 3.6% 69/ 2.6% 79/ 2.7%

No response time 60 68 154 96 Responses used 2239 2168 2530 2853

PAGE 10 P88

irpc 1n1 ANINII IN PP.

VFRS 2015 ANNUAL REPORT ATTACHMENT 6 EMERGENCY PROGRAM - 4 YEAR EMERGENCY INCIDENT COMPARISON

Emergency Program - 4 Year Emergency Incident Comparison

Jan -June 2015 July - Dec 2015 Total

Structure Fire 1 Structure Fire 1 2

Interface Fire 2 Interface Fire 1 3

Weather Event 2 2

ESS 9 ESS 2 11

Landslide 3 3

Dam Breach 1 1 HazMat 1 1

Total 23


Structure Fire Structure Fire 3 3

Interface Fire Interface Fire 2 2

Weather Event 4 4

ESS 9 ESS 6 15

Landslide 1 1 HazMat 2 2

Total 27


Structure Fire 1 Structure Fire 4 5

Interface Fire Interface Fire 2 2

Weather Event 3 Weather Event 1 4

ESS 14 ESS 5 19

Total 30


Structure Fire Structure Fire 2 2

Interface Fire Interface Fire 1 1 Weather Event 3 3

ESS 9 ESS 2 11

HazMat 1 1

Total 18

P89 PAGE 11 '/roc i E A KINII IA I Pm

THE CORPORATION OF THE CITY OF VERNON INTERNAL MEMORANDUM

TO:

PC:

W. Pearce, CAO

K. Flick, Director, Community Infrastructure and Development Services P. Bridal, Director, Corporate Services S. Knuhtsen

FILE: 01826.010

DATE: April 20, 2016

FROM: D. Rintoul, Manager, Current Planning

SUBJECT: Powerhouse Theatrical Society— Mural Request for 2901 — 35th Avenue

PURPOSE:

For Council to review the request from officials of the Powerhouse Theatrical Society for approval to install a mural on the east wall of the heritage building located at 2901 — 35th Avenue.

BACKGROUND INFORMATION:

1. The City has received a letter dated April 20, 2016 from Barbara Keith, Director of Marketing & Communications/Business Manager for the Powerhouse Theatrical Society (Attachment 1). Mrs. Keith is requesting City Council approval for the installation of a mural on the east wall of the Powerhouse Theatre building located at 2901 — 35th Avenue. Section J(1) of Sign Bylaw #4489 states:

"1. Murals shall be reviewed and approved by the Council of the City of Vernon ...."

2. The Powerhouse Theatre property is listed in the Vernon Heritage Register and is described in the Register as follows:

"Reinforced concrete 1910 power station transformed by volunteer architects, Allen & Huggins, into a theatre in 1963. Five "expansions", through volunteer labour and donations, into first-class prize-winning "Powerhouse"."

3. The subject property is located within the Powerhouse Character area as per the City Centre Neighbourhood Plan (CCNP). The following policy within the CCNP supports the installation of murals:

"29. Murals, sculptures, architecture and landscapes help create a visually inviting City Centre. New opportunities to include art in both public and private spaces should be explored."

4. In 2006, the Powerhouse Theatrical Society was awarded a $2,000 heritage restoration grant from the City for restoration works completed on the exterior of the theatre building.

5. As outlined in Mrs. Keith's letter, the theme of the mural is to respect the historical significance of the powerhouse building and provide a visual history of some of the events related to the theatre. The design of the mural does not detract from the heritage significance of the building. The design could even be considered to celebrate the heritage significance. The mural is to be installed along

P90

- 2 -

the east wall of the building and adjacent to the railway right-of-way. The mural will be very visible for persons travelling westbound on 35th Avenue.

6. Council approval of the mural design and location will allow for the associated Sign Permit to be approved and issued.

RECOMMENDATION:

THAT Council approve the mural on the east wall of the Powerhouse Theatre building located at 2901 — 35th Avenue as proposed by the Powerhouse Theatrical Society in their letter dated April 20, 2016 with the mural design and as included as Attachment 1 in the memo titled "Powerhouse Theatrical Society — Mural Request for 2901 — 35th Avenue" by the Manager, Current Planning.


G:\3000-3699 LAND ADMINISTRATION \3220 PROPERTIES - INDIVIDUAL\20 Individual Properties, by folio\1000-1999\01826.010 Powerhouse Theatre\160421_dr_memo_Mural_Request.docx

P91

ifit#44.1

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APh I 71g

powerhouse theatrical society Attachment 1 2901 35th Avenue Vernon, B.C. V1T 2S7

www.powerhousetheatre.net (250)542-6194

20 April 2016

Mr. Dale Rintoul City Planner

Corporation of the City of Vernon

3001— 32 Avenue

Vernon BC V1T 2L8

Dear Mr. Rintoul:

On behalf of the Powerhouse Theatrical Society and its Board of Directors I would like to apologize to Mayor

and Council for this obvious oversight in proceeding with our historic mural without seeking prior Council

approval.

Our Mural Committee certainly overlooked this important step before seeking our board's approval. Further,

we were so pleased to find our local artist James Postill available, as was the equipment, so in error we did

start this week.

As the Council is aware, the Powerhouse Theatre is a historic building and the mural will help us take our place

amongst the other buildings of Vernon with murals representing our community's history.

The mural, as you can see from the rendering, depicts the Theatre's history from opening night in November 1963 - the day President Kennedy was shot. The number of additions and structural changes over the years,

including a representation of the original powerhouse hydro generating days is illustrated. The mural follows our development over fifty-three years to the award winning community theatre that we are today.

Thank you for your consideration and please accept our sincere apologies for our unintentional error.

Sincerely,

Barb th

Director of Marketing & Communications/Business Manager

P92


INTERNAL MEMORANDUM

TO: Will Pearce, CAO FILE: 4020-20

PC: Patti Bridal, Director Corporate Services DATE: April 20, 2016

FROM: Clint Kanester, Manager, Protective Services Amanda Watson, Manager, Transportation

SUBJECT: Skateboard Compliance Complaint

Skateboards or other conveyance: The Provincial Motor Vehicle Act prohibits skateboarders on sidewalks unless allowed by local government bylaw. Through the City's Traffic Bylaw, skateboards are restricted from operating both on roadways and on sidewalks due to safety concerns regarding potential conflicts between vehicles and pedestrians.

A review of the Traffic Bylaw is planned for 2017 and any proposed amendments will be presented to Council for its consideration and endorsement. This review was intended to include reviewing options for permitting skateboard use in suitable locations. The review will assess any safety concerns, such as the street grade, traffic speed and volume and any increased potential for conflicts with pedestrians, such as may occur in the downtown core.

Enforcement Practices: Bylaw Officers do not conduct enforcement of skateboard regulations in residential areas except upon complaint. Common complaint areas include The Rise, Turtle Mountain, Silver Star Foothills and Middleton Mountain where steep grades, sharp corners and residential driveways can increase opportunities for tragic incidents to occur. Longboarding has been a serious safety issue as riders speed down long steep inclines, often without consideration of traffic control signs or safety. Vernon has had at least one death from a skateboard/vehicle collision, and many of the complaints involve close calls or near miss incidents. Proactive enforcement occurs in the downtown core where staff are actively patrolling in aid of parking compliance and where skateboarding activities come into direct conflict with pedestrians exiting from storefronts that lead directly into the sidewalk, frequently with little to no line of sight. Administration frequently receive verbal complaints from the public while the activity is occurring, if they do not attempt to proactively curb the behaviour.

RECOMMENDATION:

THAT Council direct Administration to continue the current practice of conducting proactive enforcement of skate/long boarding and related concerns in the downtown core and on a complaint basis in residential areas until any proposed related amendments to the Traffic Bylaw are adopted by Council.

P94


BYLAW NUMBER 5591

A bylaw to Amend Fees and Charges Bylaw Number 3909

WHEREAS the Council of the City of Vernon has determined to amend the "City of

Vernon Fees and Charges Bylaw Number 3909, 1993".

NOW THEREFORE the Council of the Corporation of the City of Vernon, in open

meeting assembled, enacts as follows:

1. This bylaw may be cited as "Fees and Charges (Parking Lots) Amendment

Bylaw Number 5591, 2016".

2. That Schedule "A" — Fee Schedule of Fees and Charges Bylaw Number 3909,

1993 be amended as follows:

a. Section 11 — BYLAW ENFORCEMENT SERVICES, amended as shown

in Red on attached Schedule 1 to address Parking Lots.

3. If any section, subsection, paragraph, clause or phrase, of this Bylaw is for any

reason held to be invalid by the decision of a court of competent jurisdiction, such

decision does not affect the validity of the remaining portions of this bylaw.

4. The Fees and Charges Bylaw Number 3909 is hereby ratified and confirmed in

every other respect.

READ A FIRST TIME this 11

day of April, 2016. READ A SECOND TIME this 11 day of April, 2016. READ A THIRD TIME this 11

day of April, 2016.

ADOPTED this

day of ,2016.

Mayor Corporate Officer

P95

SCHEDULE 1 Attached to and forming Part of Bylaw #5591

"Fees and Charges (Parking Lots) Amendment Bylaw Number 5591, 2016"

11. BYLAW ENFORCEMENT SERVICES FEES

A. Sidewalk/Roadway Area Use Permit - Business Licence/Traffic Bylaws

a. Application Fee $100.00

b. Renewal Fee $50.00

c. Sidewalk Public Area Rental Fee $3.00 per square foot

d. Newspaper Distribution Box $3.00 per box

e. Boulevard Public Area Rental Fee (Bylaw 5410)

$3.00 per square foot

B. Metered Parking - Parking Facilities Bylaw $1.00 per hour

C. Parking Lots - Parking Facilities Bylaw

a. Parka& 3204 31 Avenue - Folio 01111.005 $60.00 per month ($35.00 on roof with waiver) $17.00 per week $4.00 per day $.50 per hour

b. CSB Parking Lot

29th Avenue Parking Lot and $60.00 per month $17.00 per week $4.00 per day $.50 per hour

2910 32 Avenue- Folio 01010.000 2917 31 Avenue - Folio 01018.000 2901 31 Avenue - Folio 01023.000 2900 32 Avenue - Folio 01002.000

c. 25th Avenue Let Road Right of Way Parking Lot

$60.00 per month

d. Library Parking Lot 3400 30 Street Public Pay $35.00 per month $1.500 per 2 hours Parking Lot - Folio 00649.000

Railway Parking Lot 2901 33 Avenue - Folio e. $50.00 per month 01626.005

$60.00 per month Parking Lot

5110) 3007 31 Avenue 00992.000 (Bylaw - 3011 31 Avenue - Folio 00990.000 3004 32 Avenue - Folio 00957.000

g. 2905 29 Street - Folio 00447.001 & 00447.002 2901 29 Street-Folio 00448.002 RP 42744 Lot 1

$60.00 per month $17.00 per week $4.00 per day $.50 per hour

D. Administration Fee for Direct Bylaw Enforcement Action

$25.00 in addition to actual costs

P96


BYLAW NUMBER 5572

A bylaw to amend the City of Vernon Zoning Bylaw Number 5000

WHEREAS the Council of The Corporation of the City of Vernon has determined to amend

the City of Vernon Zoning Bylaw Number 5000;

AND WHEREAS all persons who might be affected by this amendment bylaw have, before

the passage thereof, been afforded an opportunity to be heard on the matters herein

before the said Council, in accordance with the provisions of Section 890 of the Local

Government Act, and all amendments thereto;

NOW THEREFORE the Council of The Corporation of the City of Vernon, in open meeting

assembled, enacts as follows:

1. This bylaw may be cited as the "3503 — 27th Street Rezoning Amendment


2. Pursuant to the Official Zoning Map, Schedule "A" attached to and forming

part of Bylaw Number 5000, is hereby amended as follows:

That the following legally described lands be rezoned from "R1 — Estate Lot

Residential" to "C3 - Mixed Use Commercial".

Legal Description:

Lot 1, Sec 3, Tp 8, ODYD, Plan EPP51784 (3503 — 27 Street)

and by changing the Zoning Map accordingly, all in accordance with the area outlined as

shown on Schedule "A" attached to and forming part of this bylaw.

P97

BYLAW NUMBER 5572

3. Zoning Bylaw Number 5000 is hereby ratified and confirmed in every other

respect.

READ A FIRST TIME this 14 day of September, 2015.

READ A SECOND TIME this 14 day of September, 2015

PUBLIC HEARING held this 26 day of October, 2015.

READ A THIRD TIME this 26 day of October, 2015.

APPROVED pursuant to the Transportation Act this 29 day of October, 2015.

'D. Lantenhammer, B. Sc.'

Ministry of Transportation and Infrastructure

ADOPTED this day of , 2015


P98

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Vernon Essentials Site

36 AVE

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Subject Property

36 AVE

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a .es I himm

This drawing hes been ;maimed lay pie City of Vernon's 'kleographin chrarthatIon Enplane The tiara provlbeb Is alert/M1rern 3 variety er sources Itnlla

1: 97a, varying levee of accuracy. The elly of Vernon cokes rra cosi* or representation, expressed or IITIg.121 Wan 11:4 regard ID the CaT3,,711136S,„

SCHEDULE 'A' Attached to and Forming Part of Bylaw 5572

"3503 27th Street Rezoning Amendment Bylaw Number 5572, 2015"

P99

ale Rintoul


INTERNAL MEMORANDUM

TO:

W. Pearce, CAO FILE: Z0N00250/DVP00327

PC:

K. Flick, Director, Community Infrastructure and

DATE: April 12, 2016 Development Services P. Bridal, Director, Corporate Services

FROM: D. Rintoul, Manager, Current Planning

SUBJECT: 3503 — nth Street Rezoning Amendment Bylaw #5572, 2015 and Development Variance Permit #DVP00327

PURPOSE:

To advise Council that the conditions associated with 3503 — 27th Street Rezoning Amendment Bylaw #5572, 2015 and Development Variance Permit #DVP00327 have been completed and, therefore, Council can consider Fourth Reading and Adoption of said bylaw and authorize the issuance of said permit.


1. Rezoning Bylaw #5572 proposes to rezone Lot 1, Plan EPP51784, Sec 3, Tp 8, ODYD (3503 _ 27th

Street) from R1 — Estate Lot Residential to C3 — Mixed Use Commercial in order to renovate the existing single family dwelling into five dwelling units and commercial floor space. Support of the rezoning bylaw has been subject to a restrictive covenant being registered on the property title. The covenant prohibits the preparation or sale of liquor, beverage or food products and limits vehicle access to the property to right-in and right-out only. The required covenant has been registered.

2. Development Variance Permit #DVP00327 proposes to vary the minimum number of required parking spaces from six to three spaces and to vary the provision that only allows apartment dwelling units above the first storey, as set out in Zoning Bylaw #5000. The subject variance application applies to the proposed conversion of the single family dwelling at 3503 — 27th Street into five dwelling units and commercial floor space, with two dwelling units on the main floor, two dwelling units on the basement level and the commercial floor space on the main floor. Support of the development variance permit has been subject to the site, floor and elevation plans being attached to and forming part of the permit. The required plans have been received.

RECOMMENDATION:

THAT Council consider Fourth Reading and Adoption of 3503 — 27th Street Rezoning Amendment Bylaw #5572, 2015 and consider authorizing the issuance of Development Variance Permit #DVP00327.

Manager, Current Planning

G:13000-3699 LAND ADMINISTRATION \3360 ZONING AND REZONING120 Applications\Z0N00250\2 PROC Rpt\ 1 60412_dr_memo_CompletedConditions.doc 131 0

0


BYLAW NUMBER 5576










1. This bylaw may be cited as the "3214 35th Street Rezoning Amendment




That the following legally described lands be rezoned from "C3 — Mixed

Use Commercial to C2 — Transitional Commercial".

Legal Description:

LOT 5, DL 72, PLAN 3695, ODYD (3214 35th STREET)

and by changing the Zoning Map accordingly, all in accordance with the area as outlined

on Schedule "A" attached to and forming part of this bylaw.

P101

BYLAW NUMBER 5576


respect.

READ A FIRST TIME this 9 day of November, 2015.

READ A SECOND TIME this 9 day of November, 2015.

PUBLIC HEARING held this 14 day of December, 2015.

READ A THIRD TIME this 25 day of January, 2015.

APPROVED pursuant to the Transportation Act this 1 day of February, 2016.

'David Solberg'

Sr. District Development Technician Ministry of Transportation and Infrastructure

ADOPTED this day of , 2016.

Mayor: Corporate Officer:

P102

10

3301

33 AVE

3211

9

10

3415

3212

3210

-3266

the CORPORATION of the CITY of VERNON

COMMUNITY DEVELOPMENT

ZON00253 3214 35 St

DRAWN

CL

DATE

2015-09-04

SCALE

1:SOD

3218

3216

KAS3345

3211

CENTENNIAL DR 32 AVE


"3214 35th Street Rezoning Amendment Bylaw Number 5576, 2015"

P103


INTERNAL MEMORANDUM

TO:

W. Pearce, CAO FILE: Z0N00253/DVP00341

PC:

K. Flick, Director, Community Infrastructure and

DATE: April 12, 2016 Development Services P. Bridal, Director, Corporate Services

FROM:

D. Rintoul, Manager, Current Planning

SUBJECT: 3214 — 35 Street Rezoning Amendment Bylaw #5576, 2015 and Development Variance Permit #DVP00341

PURPOSE:

To advise Council that the conditions associated with 3214 — 35th Street Rezoning Amendment Bylaw #5576, 2015 and Development Variance Permit #DVP00341 have been completed and, therefore, Council can consider Fourth Reading and Adoption of said bylaw and authorize the issuance of said permit.


1. Rezoning Bylaw #5576 proposes to rezone Lot 5, DL 72, Plan 3695, ODYD (3214 — 35th Street) from C3 — Mixed Use Commercial to 02 — Transitional Commercial in order to convert the existing single family dwelling into a rooming house with eight sleeping units. Support of the rezoning bylaw has been subject to a number of conditions including registering a covenant limiting the use of the property to residential uses and entering into a Works Contribution Agreement for off-site works designed to meet the Integrated Transportation Framework (ITF) standards. All the conditions have been satisfied.

2. Development Variance Permit #DVP00341 proposes to vary the minimum number of parking spaces from five spaces to three spaces and to vary the requirement that driveway access only be from the adjacent City lane as set out in Zoning Bylaw #5000, for the proposed conversion of a single family dwelling at 3214 — 35th Street to a rooming house with eight sleeping units. Support of the development variance permit has been subject to the site, elevation and floor plans being attached to and forming part of DVP00341. The applicable plans have been received.

RECOMMENDATION:

THAT Council consider Fourth Reading and Adoption of 3214 — 35th Street Rezoning Amendment Bylaw #5576, 2015 and consider authorizing the issuance of Development Variance Permit #DVP00341.


G:\3000-3699 LAND ADMINISTRATION13360 ZONING AND REZONING \20 Applications \ZON0025312 PROC \Rpt\ 1 60412_dr memo_CompletedConditions.doc

P104


BYLAW NUMBER 5588










1. This bylaw may be cited as the "3005 — 41st Avenue Rezoning

Amendment Bylaw Number 5588, 2016".



That the following legally described lands be rezoned from "C10 — Tourist

Commercial" to "C5 — Community Commercial".

Legal Description:

Lot A, Plan 22292, Sec 3, Twp 8, ODYD (3005 41 Avenue)

and by changing the Zoning Map accordingly, all in accordance with the area as outlined

on Schedule "A" attached to and forming part of this bylaw.

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Approved pursuant to section 52(3)(a) of the Transportattbn Act this 1 day of

1

PAGE 2

BYLAW NUMBER 5588


respect.

READ A FIRST TIME this 14th day of March, 2016.

READ A SECOND TIME this 14" day of March, 2016.

PUBLIC HEARING held this 11th day of April, 2016.

READ A THIRD TIME this 11th day of April, 2016.

ADOPTED this day of ,2016.

Mayor: Corporate Officer:

P106

41 AVE

421.

MAC

if)

ubject Pro perty

EC


"3005 — 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016"

J

S

P107

71-• CITY OF

Vernon THE CORPORATION OF THE CITY OF VERNON

INTERNAL MEMORANDUM

TO:

W. Pearce, CAO

FILE: April 18, 2016

PC:

K. Flick, Director of Community Infrastructure

DATE: Z0N00261, DVP00353 and Development Services P. Bridal, Director of Corporate Services

FROM: C. Broderick, Economic Development Planner

SUBJECT: 3005-. 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016 and Development Variance Permit #DVP00353

PURPOSE:

To advise Council that Rezoning Amendment Bylaw #5588, 2016 and Development Variance Permit #DVP00353 can proceed for consideration of Fourth Reading and Adoption of said bylaw and that Council can consider authorizing the issuance of said permit.


Rezoning Bylaw #5588 proposes to rezone Lot A, Plan 22292, Sec. 3, Twp. 8, ODYD from 010 - Tourist Commercial to C5 - Community Commercial to allow for the construction of a medical office. There were no conditions associated with proposed rezoning.

Development Variance Permit #DVP00353 proposes to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the required on-site parking from 9 to 7 spaces; and to vary Section 7.1.13 Tandem Parking to allow one space to be in a tandem configuration as part of a commercial development proposed on Lot A, Plan 22292, Sec. 3, Twp. 8, ODYD (3005 — 41st Avenue). There were no conditions associated with the proposed variances.

RECOMMENDATION:

THAT Council consider Fourth Reading and Adoption of "3005 - 41st Avenue Rezoning Amendment Bylaw Number 5588, 2016" and consider authorizing the issuance of Development Variance Permit #DVP00353.

C. Broderick, Economic Development Planner

P108


BYLAW NUMBER 5593

A bylaw to amend the Bylaw Notice Enforcement Bylaw

WHEREAS the Council of The Corporation of the City of Vernon has determined

to amend "Bylaw Notice Enforcement Bylaw Number 5250, 2011";

NOW THEREFORE the City of Vernon, in open meeting assembled, enacts as follows:

1. This bylaw may be cited as "Bylaw Notice Enforcement (Dispute

Adjudication Registry Agreement) Amendment Bylaw Number 5593, 2016"

2. "Bylaw Notice Enforcement Bylaw Number 5250, 2011" is hereby amended as

follows:

(i) By replacing Schedule "B" of Bylaw 5250, - SOUTHERN INTERIOR BYLAW NOTICE DISPUTE ADJUDICATION REGISTRY AGREEMENT, to include new participating municipalities (Regional District of Central Okanagan, District of Coldstream and City of Enderby) AND extending the Agreement to December 31, 2020, as shown attached in Schedule

3. Bylaw Number 5250 is hereby ratified and confirmed in all other respects.

READ A FIRST TIME this day of , 2016.

READ A SECOND TIME this day of , 2016.

READ A THIRD TIME this day of ,2016.

ADOPTED this day of , 2016.

Mayor:

City Clerk:

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SCHEDULE 'A' Attached to and Forming Part of

Bylaw Notice Enforcement (Dispute Adjudication Registry Agreement) Amendment

SOUTHERN INTERIOR BYLAW NOTICE DISPUTE ADJUDICATION Bylaw Number 5593

REGISTRY AGREEMENT BYLAW

This Agreement, dated day of , 2016

BETWEEN:

CITY OF KELOWNA, 1435 Water Street, Kelowna, British Columbia V1Y 1J4 ("Kelowna")

AND:

CITY OF PENTICTON, 171 Main Street, Penticton, British Columbia V2A 5A9 ("Penticton")

AND:

CITY OF VERNON, 3400 30th Street, Vernon, British Columbia V1T 5E6 ("Vernon")

AND:

DISTRICT OF WEST KELOWNA, 2760 Cameron Road, West Kelowna, British Columbia V1Z 2T6 ("West Kelowna")

AND:

DISTRICT OF LAKE COUNTRY, 10150 Bottom Wood Lake Road, Lake Country, British Columbia V4V 2M1 ("Lake Country")

AND:

DISTRICT OF SUMMERLAND, 13211 Henry Avenue, Summerland, British Columbia VOH 1Z0 ("Summerland")

AND:

DISTRICT OF PEACHLAND, 5806 Beach Avenue, Peachland, British Columbia VOH 1X7 ("Peach land")

AND:

REGIONAL DISTRICT OF OKANAGAN SIMILKAMEEN, 101 Martin Street, Penticton, British Columbia V2A 5J9 (`RDOS")

AND:

TOWN OF OLIVER, 35016 97th Street, Oliver, British Columbia VOH 1TO ("Oliver")

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AND:

REGIONAL DISTRICT OF CENTRAL OKANAGAN, 1450 KLO Road, Kelowna, British Columbia V1W 3Z4

("RDCO")

AND:

DISTRICT OF COLDSTREAM, 9901 Kalamalka Road, Coldstream, British Columbia, V1B 1L6

("Coldstream")

AND:

CITY OF ENDERBY, 619 Cliff Avenue, Enderby, British Columbia VOE ("Enderby")

WHEREAS:

A. The Local Government Bylaw Enforcement Act permits local governments to create a bylaw designating certain bylaw contraventions that can be enforced by way of bylaw notice as an alternative to traditional bylaw enforcement mechanisms;

B. The Act also permits two or more local governments to enter into an agreement, adopted by a bylaw of each local government that is party to it, to provide for the joint administration of a local government bylaw notice dispute adjudication system:

C. Kelowna, Penticton, Vernon, West Kelowna, Lake Country, Summerland, Peachland, RDOS, Oliver, RDCO, Coldstream and Enderby wish to:

a. share the costs and administration of such a system; and

b. enter such an agreement to establish such a system, to be called the Southern Interior Bylaw Notice Dispute Adjudication Registry, and to provide for the joint administration of the Registry.

NOW THEREFORE in consideration of the mutual promises contained herein, the Parties agree as follows:

PART I - INTRODUCTORY PROVISIONS

Definitions

1. In this Agreement, the following definitions apply:

a. "Act" means the Local Government Bylaw Notice Enforcement Act;

b. "Adjudication" the process where the disputant and the local government are provided opportunity to present evidence to the adjudicator who will decide whether he or she is satisfied that the contravention occurred as alleged;

c. "Adjudication Fee" means the sum of $25.00 payable to each Party for each adjudication scheduled to be conducted by the Registry;

d. "Agreement" means this Agreement;

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e. "Authorizing Bylaws" means the bylaws adopted by the Councils/Boards of each the parties authorizing this Agreement;

f. "By Law Enforcement Officer" means a person in a class prescribed under section 273 (c) of the Community Charter who is designated by a local government as a bylaw enforcement officer;

g. "Committee" means the Southern Interior Bylaw Notice Dispute Adjudication Registry's Administrative Committee;

h. "Contribution Adjustment Amount" means, for each Party, the amount calculated in accordance with Section 22 herein in any year of the Term;

i. "Contributing Parties" means all of Penticton, Vernon, West Kelowna, Lake Country, Summerland, Peachland, RDOS, Oliver, RDCO, Coldstream and Endberby, except Kelowna;

j. "Parties" means all of Kelowna, Penticton, Vernon, West Kelowna, Lake Country, Summerland, Peachland, RDOS, Oliver, RDCO, Coldstream and Enderby;

k. "Party" means any one of Kelowna, Penticton, Vernon, West Kelowna, Lake Country, Summerland, Peachland, RDOS, Oliver, RDCO, Coldstream and Enderby;

I. "Registry" means the Sothern Interior Bylaw Notice Dispute Adjudication Registry established by this Agreement;

m. "Revenues" means any revenue actually received or estimated to be received, as the case may be, by the Registry, excluding Initial Contributions, Contribution Amounts, or Contribution Adjustment Amounts;

n. "Terms" means the term of this Agreement as set out herein;

Establishment of the Registry

2. Subject to the Act and to the adoption of the Authorizing Bylaws, the Parties agree that the Registry is hereby established.

PART II - ADMINISTRATION

3. The Parties agree to establish the Committee to implement and administer the Registry.

4. The Parties agree that authority of the Committee will include but not be limited to:

a. preparing operational budgets; and

b. setting policy as authorized under this Agreement and the Act.

Representation

5. Each of the Parties will appoint one representative to serve on the Committee. The Parties agree that representatives will be paid employees of their respective local governments and will not be remunerated by the Registry.

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PART III - ADJUDICATION

Screening Officers

6. The Parties agree that screening of notices prior to proceeding to adjudication will be established as a function of each Party. Screening officers will be appointed by the individual Party administrative committee.

Bylaw Notice Dispute Adjudication Registry

7. The Parties agree that a dispute adjudication system will be established as a function of the Registry, and that disputes will be heard by a bylaw notice dispute adjudicator in the circumstances prescribed in the Act and Authorizing Bylaws.

8. The Parties agree that the Committee will, select a roster of adjudicators who may hear and determine disputes from the provincial roster of adjudicators to be established by the Attorney General of the Province of British Columbia.

9. Adjudicators will be assigned to individual disputes in the manner prescribed by any applicable regulation and policy established by the Committee.

PART IV - OPERATIONS

Location

10. The location of the Registry will be the municipal offices of the City of Kelowna, 1435 Water Street, Kelowna, British Columbia V1Y 1J4.

Administrative Services

11. Kelowna will provide and supervise all administrative services required by the Registry, subject to the following:

i. the collection of any fees, fines or penalties levied against an unsuccessful party in the dispute adjudication process will be the responsibility of the relevant municipality if not collected by the Registry immediately following the adjudication; and

ii. any penalty arising directly out of the bylaw notice itself may be paid to the relevant Party or to the Registry,

and any amounts collected by or paid to the Registry pursuant to 11.i and ii .ii will be credited to the relevant Party's Contribution Adjustment Amount.

Financial Reporting

12. Kelowna will ensure that it's Director of Financial Services or the designate will conduct and oversee the financial reporting and record keeping of the Registry based on normal procedure, subject to the requirements outlined herein.

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PART V - FINANCIAL PLANNING

Start-up Costs

13. Each Party will be responsible for its own start-up costs.

Budget Year

14. The budget year of the Registry is December 1st to November 30th of each year.

Operating Budget

15. The Parties agree that, no later than September 30th of each year, the Committee will prepare a draft operating budget for the following budget year, setting out in detail the operational funds required by the Registry for the carrying out of its mandate and responsibilities, including

a. the estimated operational expenditures for

i. office and administration including financial reporting and administrative services;

ii. Registry administration travel costs;

iii. bylaw dispute adjudicators; and

iv. other functions of the Registry;

b. the anticipated revenues (if any) of the Registry;

c. the difference between estimated revenues and operational expenditures for the Registry; and

d. the Contribution Amount required from each of the Parties.

Budget Submissions

16. The Committee will prepare the operating budget in a manner satisfactory to, and in such detail as requested by, the Directors of Finance of each of the Parties, and submit the draft operating budget to the Directors of Finance of each of the Parties each year where required.

Budget Approval and Adjustments

17. The Parties will consider and approve, or recommend amendments to, the Registry's operating budget.

18. The Parties agree that all recommendations by them for adjustments to the Registry's draft operating budget will

a. be reasonable and made in good faith; and

b. ensure that a reasonable level of service quality can be maintained by the Registry.

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Use of Funds

19. The Committee and Kelowna may make only those expenditures during the budget year for the purposes and up to the amounts authorized in the approved operating budget. The Registry (or the Committee or Kelowna on behalf of the Registry) will not incur any other indebtedness or liability, or make any further expenditure, except that:

a. Kelowna may make a further reasonable expenditure or contract a further indebtedness of liability that it deems necessary or prudent, subject to a $1,000 limit; and

b. the Committee may

i. make a further reasonable expenditure or contract a further indebtedness or liability that it deems necessary or prudent, subject to a $5,000 limit.

ii. re-allocate funds within categories of the operating budget as reasonably required; and

iii. make a further expenditure or contract a further indebtedness or liability without limitation if approved in advance by all Parties.

PART VI - COST ALLOCATION

Funding Contributions and Adjustments

20, The Parties agree that costs relating to legal counsel, witnesses, screening officers and bylaw enforcement officers as they pertain to the dispute adjudication process, and to the activities of the Registry more generally, will be borne by the relevant Party which issued the bylaw notice in question and will not be borne by the Registry or by Kelowna on behalf of the Registry.

21. Kelowna will, as soon following the end of a budget year as practical, invoice the parties for their respective Actual Expenditures Contribution where the proportion is calculated on the basis of each Party's population for the budget year in relation to the population of each of the other Parties except the calculation for RDOS and RDCO will exclude incorporated areas.

22. Each of the Contributing Parties will, within 30 days of receipt of its respective Contribution invoice, pay to Kelowna its respective Contribution Amount.

Maintenance of Records

23. The Director of Financial Services of Kelowna will

a. exercise the duties and powers of the officer responsible for financial administration as provided in the Community Charter, in maintaining the financial records for the Registry on behalf of the Parties;

b. ensure that accounting and payroll records of the Registry are properly prepared and maintained, such records to include payroll, accounts payable, cash receipts and disbursements, accounts receivable, general ledger, subsidiary cost ledger, financial statements and reports and supporting documents to the foregoing;

P115

c. provide, when possible, any additional financial systems that have been requested by the Committee;

d. direct employees and officers of the Registry to the extent necessary to ensure that the systems and procedures established for financial controls are in effect and are in accordance with the Community Charter.

Examination of Records

24. The Director of Finance of any of the Contributing Parties may, acting reasonably with regard to minimizing the administrative burden on the Kelowna, and no more frequently than once in each year of the Term, conduct audits or examinations to obtain information or determine that adequate financial controls are being maintained for the Registry. Kelowna will cooperate with any reasonable request by any of the Contributing Parties or the Contributing Parties' Director of Finance for access to financial records, user statistics and other information of the Registry.

PART VII - GENERAL PROVISIONS

Insurance

25. Kelowna will ensure that the Registry and its activities are covered under Kelowna's general liability policy, and will provide copies of all relevant insurance policies and changes thereto to the Directors of Finance of the Contributing Parties upon request.

Amendments

26. The Parties will, jn good faith, negotiate any proposed amendment to this Agreement upon request of any Party, all amendments to be in writing and executed by the Parties.

Dispute Resolution

27. The Parties will submit any dispute arising out of the interpretation or application of this Agreement:

a. first, to the Committee to resolve the dispute;

b. second, if the Committee is unable to resolve the dispute within 60 days, to the Chief Administrative Officers of the Parties; and

c. third, if the Chief Administrative Officers are unable to resolve the dispute within 60 days, to the Inspector of Municipalities, or at the election of the Parties, to a commercial arbitrator appointed by agreement or, failing agreement, appointed pursuant to the Commercial Arbitration Act, for final determination, and the determination of the Inspector or arbitrator as applicable will be final and binding upon the Parties.

Term

28. This Agreement comes into effect on January 1, 2016 and continues in effect until December 31, 2020. Any Party may withdraw from this Agreement upon six months' written notice to the other Parties.

P116

THE CITYiOF VERN

(M

IN WITNESS WHEREOF all Parties have executed this Agreement on the date first above written.

THE CITY OF KELOWNA THE DISTRICT OF WEST KELOWNA

(Mayor) (Mayor)

(City Clerk) (City Clerk)

THE DISTRICT OF SUMMERLAND THE DISTRICT OF LAKE COUNTRY

(Mayor) (Mayor)


THE CITY OF PENTICTON

(City Clerk)

THE DISTRICT OF PEACH LAND

(Mayor)

(City Clerk)

THE REGIONAL DISTRICT OF OKANAGAN

SIMILKAMEEEN

(Mayor)

(City Clerk)

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THE TOWN OF OLIVER THE DISTRICT OF COLDSTREAM

(Mayor) (Mayor)


THE REGIONAL DISTRICT OF CENTRAL OKANAGAN THE CITY OF ENDERBY

(Mayor) (Mayor)


P118


BYLAW NUMBER 5592

A bylaw for the levying of rates for Municipal, Hospital, Regional District and Specified Area

purposes for the Year 2016

WHEREAS Section 197 of the Community Charter requires the Council to adopt a bylaw to impose taxation rates;

NOW THEREFORE the Council of The Corporation of the City of Vernon, in open meeting assembled, enacts as follows:

1. The following rates are hereby imposed and levied for the year 2016:

a) For all lawful general purposes of the Municipality on the assessed value of land and improvements taxable for general Municipal purposes and Municipal Capital purposes, rates "Al" and "A2" respectively appearing in Row "A" of Schedule "A" attached hereto and forming part of this bylaw.

b) For purposes of the Regional Library Board on the assessed value of land and improvements taxable for general Municipal purposes, rates appearing in Row "B" of Schedule "A" attached hereto and forming part of this bylaw.

c) For hospital purposes on the assessed value of land and improvements taxable for Regional Hospital District purposes and for North Okanagan (Columbia Shuswap) Regional Hospital District purposes, rates appearing in Row "C" of Schedule "A" attached hereto and forming part of this bylaw.

d) For purposes of the Regional District of North Okanagan on the assessed value of land, improvements or land and improvements taxable for Regional Hospital District purposes, rates "Dl", "D2" and "D3" respectively, appearing in Row "D" of Schedule "A" attached hereto and forming part of this bylaw.

e) For "Vernon Fire Protection Specified Area" purposes, on the assessed value of improvements taxable for general Municipal purposes, rates appearing in Row "E" of Schedule "A" attached hereto and forming part of this bylaw.

f) For "Okanagan Landing Fire Protection Specified Area" purposes, on the assessed value of improvements taxable for general Municipal purposes, rates appearing in Row "F" of Schedule "A" attached hereto and forming part of this bylaw.

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BYLAW NUMBER 5592

g) For BIA Primary Specified Area purposes on the assessed value of land and improvements of general purposes within the Specified Area, rates appearing in Row "G" of Schedule "A" attached hereto and forming part of this bylaw.

h) For BIA Secondary Specified Area purposes on the assessed value of land and improvements for general purposes within the Specified Area, rates appearing in Row "H" of Schedule "A" attached hereto and forming part of this bylaw.

i) For Downtown Revitalization Improvement Specified Area #1 and Loan Authorization Bylaw #4624 purposes on the frontage basis, rates appearing in Row "I" on Schedule "A", attached hereto and forming part of this bylaw.

For Downtown Revitalization Improvement Specified Area #2 and Loan Authorization Bylaw #4625 purposes on the frontage basis, rates appearing in Row "J" on Schedule "A", attached hereto and forming part of this bylaw.

k) For Downtown Revitalization Improvement Specified Area #3 and Loan Authorization Bylaw #4728 purposes on the frontage basis, rates appearing in Row "K" on Schedule "A", attached hereto and forming part of this bylaw.

I) For Okanagan Hills Specified Area Loan Authorization #4889 purposes, on a parcel size basis, rates per acre appearing in Row "L" on Schedule "A", attached hereto and forming part of this bylaw.

m) For Anderson Subdivision Road Specified Area and Loan Authorization Bylaw #4739 purposes, on a parcel size and frontage size basis, rates appearing in Row "M" on Schedule "A", attached hereto and forming part of this bylaw.

n) For North Okanagan Regional District Septic Parcel tax purposes, on a parcel basis, rates appearing in Row "N" on Schedule "A", attached hereto and forming part of this bylaw.

o) For Tronson Road #5108 Specified Area purposes, on a parcel basis, rates appearing in Row "0" on Schedule "A", attached hereto and forming part of this bylaw.

13) For Okanagan Landing Area #4857 Specified Area purposes, on a parcel size and frontage size basis, rates appearing in Row "P" on Schedule "A", attached hereto and forming part of this bylaw.

q) For Tronson Road #5197 Specified Area purposes, on a parcel basis, rates appearing in Row "Q" on Schedule "A", attached hereto and forming part of this bylaw.

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BYLAW NUMBER 5592

r) For Fleming Road #5258 Specified Area purposes, on a parcel basis, rates appearing in Row "R" on Schedule "A", attached hereto and forming part of this bylaw.

s) For S.I.R. Parcel Tax Specified Area purposes, on a parcel basis, rates appearing in Row "S" on Schedule "A", attached hereto and forming part of this bylaw.

t) For Aquarius Road #5377 Specified Area purposes, on a parcel basis, rates appearing in Row "T" on Schedule "A", attached hereto and forming part of this bylaw.

u) For Tronson Road #5439 Specified Area purposes, on a parcel basis, rates appearing in Row "U" on Schedule "A", attached hereto and forming part of this bylaw.

2. The minimum amount of tax levy upon a parcel of real property shall be one dollar ($1.00).

3. For the purposes of Section 237 of the Community Charter, the tax notice will provide for a tax due date of July 4, 2016 and a 10% penalty for all taxes unpaid as of that date.

4. This bylaw may be cited as "Tax Rates Bylaw Number 5592, 2016".

READ A FIRST TIME this day of April, 2016.

READ A SECOND TIME this day of April, 2016.

READ A THIRD TIME this day of April, 2016.

ADOPTED this day of May, 2016.


P121


SCHEDULE "A" 2016 TAX RATES (per $1,000 of taxable value)

Attached hereto and forming part of Bylaw #5592

ROW TAXING JURISDICTION RESIDENTIAL UTILITY

SUPPORT

HOUSING INDUSTRIAL

LIGHT

INDUSTRIAL BUSINESS

MANAGED

FOREST

SEASONAL

RECREATION FARM

A GENERAL MUNICIPAL - RATE "Al" 3.43501 35.1806 3.43501 12.5756 12.5756 9.3412 1.1906 5.3851 0.743 ALL

GENERAL CAPITAL - RATE "A2" 0.23659 2.4231 0.23659 0.8662 0.8662 0.6434 0.082 0.3709 0.0512 ALL

TOTAL MUNICIPAL RATE 3.6716 37.6037 3.6716 13.4418 13.4418 9.9846 1.2726 5.756 0.7942

B LIBRARY 0.1838 1.8821 0.1838 0.6727 0.6727 0.4999 0.0643 0.2886 0.0404 ALL

C HOSPITAL BOARD 0.25635 0.89723 0.25635 0.87159 0.87159 0.62806 0.76905 0.25635 0.25635 ALL

D REGIONAL DISTRICT- RATE "Dl" 0.0476 0.1666 0.0476 0.1619 0.1619 0.1166 0.1428 0.0476 0.0476 LAND

REGIONAL DISTRICT - RATE "D2" 0.7794 2.728 0.7794 2.6501 2.6501 1.9096 2.3383 0.7794 0.7794 IMPR

REGIONAL DISTRICT- RATE "D3" 0.1984 0.69439 0.1984 0.67455 0.67455 0.48607 0.59519 0.1984 0.1984 ALL

E FIRE - "OLD" CITY 0.0036 0.03686 0.0036 0.01318 0.01318 0.0098 0.00125 0.00565 0.00078 IMPR

F FIRE - OK LANDING 0.0053 0.05429 0.0053 0.0194 0.0194 0.0144 0.00185 0.0083 0.00115 IMPR

G BIA PRIMARY AREA #5301 1.8597 1.8597 1.8597 1.8597 1.8597 1.8597 N/A N/A N/A ALL

H BIA SECONDARY AREA #5302 1.0205 1.0205 1.0205 1.0205 1.0205 1.0205 N/A N/A N/A ALL

I DOWNTOWN REVITE 1 #4624 23.3202 23.3202 23.3202 23.3202 23.3202 23.3202 23.3202 23.3202 23.3202 FRONTAGE

J DOWNTOWN REVITE 2 #4625 17.5445 17.5445 17.5445 17.5445 17.5445 17.5445 17.5445 17.5445 17.5445 FRONTAGE

K DOWNTOWN REVITE 3 #4728 33.5674 33.5674 33.5674 33.5674 33.5674 33.5674 33.5674 33.5674 33.5674 FRONTAGE

L OKANAGAN HILLS #4889 0.16028 0.16028 0.16028 0.16028 0.16028 0.16028 0.16028 0.16028 0.16028 PER/SQ M

M ANDERSON #4739

OTHER FRONTAGE 181.3497 181.3497 181.3497 181.3497 181.3497 181.3497 181.3497 181.3497 181.3497 FRONTAGE

OTHER AREA 0.7778 0.7778 0.7778 0.7778 0.7778 0.7778 0.7778 0.7778 0.7778 AREA M2

SEWER FRONTAGE 0.6898 0.6898 0.6898 0.6898 0.6898 0.6898 . . 0.6898 0.6898 0.6898 FRONTAGE

SEWER AREA 0.003134 0.003134 0.003134 0.003134 0.003134 0.003134 0.003134 0.003134 0.003134 AREA M2

N NORD SEPTIC 35.17 35.17 35.17 35.17 35.17 35.17 35.17 35.17 35.17 PARCEL

0 TRONSON ROAD #5108 597.825 597.825 597.825 597.825 597.825 597.825 597.825 597.825 597.825 PARCEL

P OKANAGAN LDG #4857

AREA M2 0.0602 0.0602 0.0602 0.0602 0.0602 0.0602 0.0602 0.0602 0.0602 AREA M2

FRONTAGE 4.5727 4.5727 4.5727 4.5727 4.5727 4.5727 4.5727 4.5727 4.5727 FRONTAGE

Q TRONSON ROAD #5197 438.816 438.816 438.816 438.816 438.816 438.816 438.816 438.816 438.816 PARCEL

R FLEMMING ROAD #5258 1,421.53 1,421.53 1,421.53 1,421.53 1,421.53 1,421.53 1,421.53 1,421.53 1,421.53 PARCEL

S S.I.R. 139.26 139.26 139.26 139.26 139.26 139.26 139.26 139.26 139.26 PARCEL

T AQUARIUS ROAD #5377 1,419.746 1,419.746 1,419.746 1,419.746 1,419.746 1,419.746 1,419.746 1,419.746 1,419.746 PARCEL

'CI U TRONSON ROAD #5439 1,175.77 1,175.77 1,175.77 1,175.77 1,175.77 1,175.77 1,175.77 1,175.77 1,175.77 PARCEL -I N.1 IV Updated: April 12,2016

Af177,11.

4,1` City of "rf

Kelowna

MINUTES OF THE JOINT BIOSOLIDS ADVISORY COMMITTEE

HELD WEDNESDAY, JUNE 17, 2015

PRESENT: VOTING

Kelowna Councillor Ryan Donn Kelowna Councillor Gail Given

Vernon Councillor Bob Spiers

ABSENT: Vernon Councillor Scott Anderson Kelowna Councillor Brad Sieben

STAFF: Joe Creron, Director, Civic Operations, Kelowna Kevin Van Vliet, Utility Services Manager, Kelowna Gordon Light, Biosolids Supervisor, Kelowna Shirley Koenig, Director, Operations Services, Vernon Janice Nicol, Committee Clerk, Vernon

ORDER The Chair called the meeting to order at 10:02 a.m.

ADOPTION OF AGENDA

Moved by Councillor Given, seconded by Councillor Spiers:

THAT the agenda for the Biosolids Advisory Committee meeting of Wednesday, June 17, 2015 be amended to include:

4. NEW BUSINESS: Marketing Study Report Review, and

5. INFORMATION ITEMS: Odour reports

AND FURTHER that the agenda be adopted as amended.

CARRIED.

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BIOSOLIDS ADVISORY COMMITTEE MINUTES WED, JUNE 17, 2015

ADOPTION OF MINUTES

BIOSOLIDS DIVERSION MEMORANDUM OF UNDERSTANDING - UPDATE

Moved Councillor Spiers, seconded by Councillor Donn:

THAT the minutes for the Biosolids Advisory Committee meeting of Wednesday, April 15, 2015 be adopted.

CARRIED.

UNFINISHED BUSINESS:

At the last meeting it was determined that there is a need to establish general terms and conditions of diverting product from the Biosolids Facility.

An Addendum Agreement to be added to the base agreement had been drafted up. Highlights included:

• Diversion of up to 5,400 tonnes per year with expenses shared;

• All biosolids costs will be based on the quantity 'created' (the amount of material that leaves our respective plants);

• Kelowna will manage the RFP but the contractor chosen and diversion destination will be agreed by both parties;

• Lake Country and the Regional District of the North Okanagan will have their rates adjusted depending on how much they are bringing to the facility. Currently 1,500 tonnes are brought by Lake Country and 900 from RDNO at $90 per metric tonne.

The Committee had recommended that the motion made at last meeting be forwarded to the respective councils. Since then, there has been some heated protests and discussions surrounding diversion of biosolid materials.

The Regional District of Central Okanagan has diverted their biosolids to Clinton and this has significantly increased costs.

Because the Biosolids Facility is currently at capacity, the wood ratio has been lowered to 4:1 and this is mitigating some storage issues. It is felt that the ratio cannot be lowered anymore, it will result in more complaints and a less tolerable odour.

Other storage options are being explored. It was suggested that contact be made with the Regional District of the North Okanagan for possible storage at the landfill on Birnie Road.

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It was noted that studies indicate spreading biosolids in forested areas (after a forest fire) increased the growth of trees substantially, it was suggested that Tolko be approached. Other jurisdictions have also experimented with drying the product in greenhouses.

In light of the current issues surrounding diversion, the committee felt it prudent not to proceed with diversion at this time and to concentrate on marketing.

Moved by Councillor Spiers, seconded by Councillor Given;

THAT the Biosolids Advisory Committee recommends that the diversion of biosolids be deferred until January 2016 when a staff report will be completed and can be reviewed by the committee.

CARRIED.

METHODOLOGY AND NECESSITY FOR EQUIPMENT RESERVES

At the last meeting, the purchase in 2016 of one more loader was discussed.

City of Kelowna will be proposing purchase of a new loader at approximately $400,000. Budgets will be investigated and funding options considered as part of the 2016 budgeting process.

NEW BUSINESS:

MARKETING STUDY REPORT REVIEW

The Executive Summary of the Ogogrow and Glengrow Marketing Study was circulated. This study was completed in June 2015 by Ference Weicker & Co.

The study concluded that Kelowna has been very successful in establishing brand awareness and a strong market for its product despite a very limited investment in marketing. Ogogrow is both well established and well regarded.

The following summary of the study's recommendations was reviewed:

1. Increase the marketing budget — suggested to hire an individual to look after sales, visit buyers, and be available to answer questions. It is preferable to get a sales campaign established prior to gardening season.

2. Pricing of product is good and competitive, no changes

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recommended. 3. Establish guidelines that would allow the Manager more

authority to enter into bulk sales agreements. It is currently difficult to make quick decisions in regards to bulk purchases as the rate structure has been established by Council through bylaw. Greater flexibility outside of the rate structure was recommended for potential sales outside of the current Okanaga sales area.

4. Both cities should actively support the use of Ogogrow and Glengrow by the municipalities and in new developments. Landscaping bylaws would need to be amended to facilitate usage in new development. Both cities are making a considerable effort to increase their usage. Changes to bylaws need to be examined as well as the resulting enforcement required.

5. The relationship with Natures Gold should be strengthened and further leveraged. Complimentary marketing could be investigated. Fairness to all companies could be established through a payment structure.

6. The operation should not forward integrate into value-added products at this time. It is not recommended to include various grades of the product based on different screened sizes, bagged products or mixes to fit different markets.

Moved by Councillor Given, seconded by Councillor Spiers;

THAT the Biosolids Advisory Committee receives the Marketing Study Executive Summary for information and recommends that the marketing study be brought forward to their respective councils.

CARRIED.

INFORMATION ITEMS:

ODOUR REPORTS The year-to-date and quarterly odour reports were circulated. The projection is that odours will be at 2013 levels shortly as we progress into warmer months.

ADJOURN TO CLOSED Moved by Councillor Spiers, seconded by Councillor Given: MEETING

BE IT RESOLVED that the meeting be closed to the public in accordance with Section 90(1) of the Community Charter

c) the acquisition, disposition or expropriation of land or

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improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality.

CARRIED.

CERTIF ED CORRECT:

Chair

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MINUTES OF ADVISORY PLANNING COMMITTEE MEETING

HELD

TUESDAY, MARCH 15, 2016

PRESENT: VOTING Joanne Georgeson, Barry Beardsell Ian Murphy Vicki Topping Lisa Kongsdorf Mark Longworth Jamie Paterson Don Schuster Natalie Lussin

ABSENT: Gordon Redmond

NON VOTING Councilor Cunningham Alternate: Councillor Spiers Corbin Kelley, Youth Member

STAFF: Cane Liefke, Acting Staff Liaison Kim Flick, Director, Community Infrastructure and Development Craig Broderick, Planner, Economic Development Sheila Bridge, Municipal Yazmin Hernadez-Banuelas, Planning Assistant Janice Nicol, Legislative Committee Clerk

ORDER The Chair called the meeting to order at 4:04 p.m.

ADOPTION OF Moved by Jamie Paterson; seconded by Mark Longworth: AGENDA

THAT the agenda of the Advisory Planning Committee meeting for Tuesday, March 15, 2016 be adopted.

CARRIED.

ADOPTION OF Moved by Mark Longworth, seconded by Vicki Topping: MINUTES

THAT the minutes for the Advisory Planning Committee meeting of Tuesday, February 23, 2016 be adopted.

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ADVISORY PLANNING COMMITTEE MINUTES

MARCH 15, 2016

CARRIED.

WILFE LUNDE DEVELOPMENT VARIANCE PERMIT APPLICATION FOR LOTS 1 AND 2, PLAN KAP67699, SEC 10, TP 8, ODYD — 5000 and 5004 — 24TH

Street

The Advisory Planning Committee reviewed the development variance application DVP00339. The following concerns and points were noted:

• Only one elevator is shown on the plan. • It could be undesirable to have ground floor residential. • Suggestion of having a roof-top garden considered as part of

development.

Moved by Ian Murphy, seconded by Jamie Paterson:

THAT the Advisory Planning Committee recommends that Council support the development variance permit application submitted by Wilf Lunde to vary Section 7.1.2 and Table 7.1 of Zoning Bylaw #5000 to reduce the minimum number of parking spaces from a combined requirement of 47 spaces to 44 spaces, to vary Section 10.5.6 to allow for 12 seniors assisted housing units on the ground floor, to vary Section 10.5.5 to change the maximum building height from the lesser of 15.0m or 4.0 storeys to the lesser of 15.0m or 5.0 storeys and to vary Schedule 'IT to change the minimum setback off-set along 24th Street from 1.65m to zero (Om), for a proposed 119 unit seniors assisted housing and commercial complex on Lots 1 and 2, Plan KAP67699, Sec 10, Tp 8, ODYD (5000 and 5004 — 24th Street), subject to the following conditions:




AND FURTHER, that the Advisory Planning Committee recommends that Council support the development variance permit application submitted by Wilf Lunde to vary the Subdivision and Development Servicing Bylaw #3843, Schedule A by reducing the off-site road works required in 24th Street to installation of upright concrete curb and gutter (tied into the existing asphalt adjacent to their frontage), extend the sidewalk

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ADVISORY PLANNING COMMITTEE MINUTES MARCH 15, 2016

across their frontage and the lane north of their property in 24th Street and install streetlights in the 24th Street frontage as required to meet current Bylaw standards.

CARRIED, with Lisa Kongsdorf, Don Schuster, Joanne Georgeson and Mark Longworth opposed.

HEARTWOOD HOMES LTD. DEVELOPMENT VARIANCE APPLICATION FOR LOT 21, PLAN 10667, SEC 4, TP 13, ODYD — 9738 Delcliffe Road

The Advisory Planning Committee reviewed the development variance application DVP00347. The following concerns were noted:

O Okanagan Lake has been high in the past, there were concerns over the high water mark.

O The Easement shown on plan has steep terrain. O Concerns over variance of the SPEA.

Moved by Don Schuster, seconded by Vicki Topping:

THAT the Advisory Planning Committee recommends that Council support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary the minimum riparian area setback as set out in Section 4.13.2 of Zoning Bylaw #5000 from 15.0m from the High Water Mark of Okanagan Lake to 11.0m from the High Water Mark of Okanagan Lake in order to construct a single family dwelling on Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road), subject to the following:


AND FURTHER, that the Advisory Planning Committee recommends that support the development variance permit application submitted by Ryan Molitwenik of Heartwood Homes Ltd. to vary Section 5.02 of Subdivision and Development Servicing Bylaw #3843 by deleting the requirement for designing and constructing sidewalk, curb and gutter along the public road frontage of Lot 21, Plan 10667, Sec 4, Tp 13, ODYD (9738 Delcliffe Road) and apply the Integrated Transportation Framework (ITF) standards as a condition of building permit approval for a single family dwelling on said property.

CARRIED, with Ian Murphy opposed.

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MAYFIELD HOMES LTD. DEVELOPMENT VARIANCE APPLICATION FOR LOT 1, PL EPP20058, DL 71, ODYD — 3902 30th Avenue

The Advisory Planning Committee reviewed the development variance application DVP00346.

Moved by Mark Longworth, seconded by Jamie Paterson:

THAT the Advisory Planning Committee recommends that Council support the development variance permit application submitted by D.E. Pilling & Associates Ltd., on behalf of Mayfield Homes Ltd., to vary Schedule A (Level of Service) of Subdivision and Development Servicing Bylaw #3843 and not require road improvements in 30th Avenue to a Minor Arterial Road standard to centre line and road improvements in 39th Street and 29th Avenue to a Local Standard to centre line adjacent to LT 1, PL EPP20058, DL 71, ODYD (3902 30th Avenue);

AND FURTHER, that the Advisory Planning Committee recommends that Council support the road upgrades required in 30th Avenue to that identified in the Integrated Transportation Framework, Section 1-1b, Arterial Urban, thus allowing the existing paved surface and curb and gutter to remain as is, but requiring the sidewalk width to be increased to 2m adjacent to LT 1, PL EPP20058, DL 71, ODYD (3902 30th Avenue);

AND FURTHER, that the Advisory Planning Committee recommends that Council support road upgrades required in 39th Street and 29th Avenue to that identified in the Integrated Transportation Framework, Section 3-1, Local Urban, thus requiring some asphalt road widening, concrete curb and gutter, and new a 1.5m sidewalk adjacent to LT 1, PL EPP20058, DL 71, ODYD (3902 30th Avenue), except sidewalk shall be required on both sides of 29 Avenue.

CARRIED.

Lisa Kongsdorf left the meeting at 4:47 pm

JASON SHORTT The Advisory Planning Committee reviewed the development DEVELOPMENT variance application DVP00345.

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VARIANCE APPLICATION FOR LOT A PLAN KAP57855 DL 38 ODYD - 4501 31st Street

Moved by Barry Beardsell, seconded by Mark Longworth:

THAT the Advisory Planning Committee recommends that Council support the Development Variance Permit application submitted by Jason Shortt to vary the minimum lot size for one of the two lots to be created during the subdivision of Lot A Plan KAP57855 DL 38 ODYD (4501 - 31st Street) from 4,000m2 to 3,330m2.

CARRIED.

DOUG FERGUSON The Advisory Planning Committee reviewed the development DEVELOPMENT variance application DVP00344. VARIANCE APPLICATION FOR LOT A DL 62 ODYD PLAN KAP78420 2616 Lakeshore Road

Moved by Mark Longworth, seconded by Ian Murphy:

THAT Council support the development variance permit application submitted by Doug Ferguson to vary Zoning Bylaw #5000 Section 9.2.5 to permit an attached garage to be constructed within the front and side yards on Lot A DL 62 ODYD Plan KAP78420 (2616 Lakeshore Road), subject to the following conditions:

a) Reduce the minimum front yard from 7.5m to 7.5m except that it is 2.6m for the side of the garage of side-entry garage and driveway layouts;

b) Reduce the northwest minimum side yard from 2.5m to 1.5m,

c) That the reduced 2.6m front yard be landscaped with a vegetative landscape buffer and a 1.0m high fence. This landscape plan shall be submitted to City staff to confirm compliance with Landscape Standards Bylaw #5015 prior

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to issuance of DVP00344 and shall be attached to and form part of Development Variance Permit #DVP00344; and

d) That the development plan shown as Attachment 2 in the report dated March 11, 2016 by the Planning Assistant and titled Development Variance Permit Application for 2616 Lakeshore Road, be attached to and form part of Development Variance Permit #DVP00344.

CARRIED.

CONFLICT OF The Director, Community Infrastructure and Development reviewed INTEREST the conflict of interest inquiry raised at the last meeting. The issue

was reviewed by the Corporate Officer and it was determined that there was no conflict of interest.

COUNCIL UPDATE

NEXT MEETING

ADJOURNMENT

The Director, Community Infrastructure and Development gave an overview of APC related items that were considered by Council at the previous meeting.

The next regular meeting of the Advisory Planning Committee is tentatively scheduled for Wednesday, March 30, 2016.

The meeting of the Advisory Planning Committee adjourned at 4:56 P.m.

CERTIFIED CORRECT:

Chair

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MINUTES OF

THE AFFORDABLE HOUSING ADVISORY COMMITTEE

THURSDAY, MARCH 3, 2016 - 4:00 p.m.

PRESENT: VOTING Councillor Juliette Cunningham Councillor Brian Quiring Annette Sharkey, Social Planning Council of the N. 0. James Bariesheff, Community at Large representative Doug Williams, Community at Large representative Charles Wills, Seniors Representative, Vice-Chair

NON-VOTING Councillor Paul Britton, City of Armstrong

ABSENT: Wayne Schmuck, BC Housing representative Diana Gawne, Interior Health Authority Jake Russell, Community at Large representative Glory Westwell, Habitat for Humanity representative

STAFF: Dale Rintoul, Manager, Current Planning Janice Nicol, Legislative Committee Clerk

ORDER The Chair called the meeting to order at 4:03 p.m.

ADOPTION OF

Moved by Annette Sharkey, seconded by Councillor Quiring: AGENDA

THAT the agenda for Thursday, March 3, 2016 for the Affordable Housing Advisory Committee meeting be adopted.

CARRIED.

ADOPTION OF Moved by Doug Williams, seconded by James Bariesheff: MINUTES

THAT the minutes of the January 7, 2016 Affordable Housing Advisory Committee meeting be adopted.

CARRIED.

UNFINISHED BUSINESS:

SPRING HOUSING A draft work plan was provided at the last meeting. The following FORUM 2016 points were noted for the upcoming forum:

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AFFORDABLE HOUSING ADVISORY COMMITTEE, THURSDAY, MARCH 3, 2016

• Tentative date - May 18 or 19 at the Schubert Centre from 3 — 6 p.m., pending confirmation from BC Housing.

• Forum tasks will be divided up at the April meeting for all those that are available to help.

• Format will be similar to last year: opening session provided by BC Housing and Canada Mortgage & Housing Corp., later session focused on private sector housing.

• There will be 10 - 15 minute 'Speed Presentations' suggestions:

o session on the affordable/attainable housing section that will be added to the City of Vernon's website;

o session called 'Determining off-site requirements' to assist in establishing off-site costs for potential development;

o Session on the private sector rental incentive grant program;

o Session on the non-profit sector grant program to cover development cost charges.

• There will also be a `rountable' at the end of the Forum to determine any improvements that can be made in the application process.

WEBSITE - UPDATE Last meeting, it was suggested that a new tab be added on the City's website for Affordable Housing information.

Under 'Homes and Buildings', there will be a separate tab for Affordable/Attainable Housing and will provide a great opportunity to provide information and application information to the public. It is expected that the website additions will be complete prior to the Housing Forum in May.

HABITAT FOR HUMANITY - UPDATE

Deferred to next meeting.

NEW BUSINESS:

INFORMATION ITEMS:

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AFFORDABLE HOUSING ADVISORY COMMITTEE, THURSDAY, MARCH 3, 2016

REVISED RENTAL HOUSING INCENTIVE GRANT POLICY AND APPLICATION FORM

AQUILINI RENTAL TOWER ARTICLE

BELAIR APARTMENTS

NEXT MEETING

ADJOURNMENT

Council, at their February 22, 2016, revised the Rental Housing Incentive Grant Policy Application Form to include the provision that the rental project must meet SAFERhome society standards.

The revised policy was distributed to the members. The Staff Liaison reviewed the changes.

The Committee reviewed an article that appeared in the Vancouver Sun — Business Vancouver section regarding Aquilini Development and Construction's new rental apartment towers.

The Committee reviewed an articles that appeared in the Daily Courier regarding homeless counts.

Attached for the Committee's information was a letter sent to the Minister of Families, Children and Social Development from Mayor Mund.

It was noted that the former Belair Apartments on 32 Street will be demolished, making way for 'Marigold Manor'. The City is working with the John Howard Society to ensure existing tenants have support for the first three months of relocation.

The next meeting is tentatively scheduled for April 7, 2016

The meeting adjourned at 5:01 p.m.

CERTIFIED CORRECT:

BIG CITIES OPT OUT ARTICLE

NATIONAL HOUSING STRATEGY LETTER

Chair

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