agenda ordinary meeting of council 16 september 2016 · 16/09/2016 · agenda for the ordinary...

AGENDA ORDINARY MEETING OF COUNCIL

16 SEPTEMBER 2016

Notice of Meeting The next Ordinary Meeting of the Shire of Mount Magnet will be held on Friday 16 September 2016 in Council Chambers commencing at 1:00pm. Gary Martin Chief Executive Officer (Acting) 12 September 2016

Disclaimer

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for Any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision provided within fourteen (14) days of this meeting.

Agenda for the Ordinary Meeting of Council 16 September 2016 1 of 18

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................ 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED) ......................................................................................... 3

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ................ 3

4. PUBLIC QUESTION TIME ............................................................................................. 3

5. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................. 3

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS............................................... 3

7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS ................................. 3

7.1 Minutes of the Ordinary Meeting held on 19 August 2016 ................................ 3 7.2 Minutes of the Special Meeting held on 26 August 2016 ................................... 3

8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION ............ 3

9. PETITIONS....................................................................................................................... 3

10. DECLARATIONS OF INTERESTS ................................................................................ 3

11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS ............................................ 4

12. REPORTS ......................................................................................................................... 4

12.1 Murchison Regional Vermin Council Establishment Agreement ...................... 4 12.2 2016/2017 Firebreak Order ................................................................................. 6 12.3 Accounts for Payment to 31 August 2016 .......................................................... 9 12.4 Financial Activity Statement to 31 July 2016 ................................................... 10 12.5 2015/2016 and 2016/2017 Statistics (For Information Only) ........................... 12

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................ 18

14. NOTICE OF MOTIONS FOR NEXT MEETING ......................................................... 18

15. CONFIDENTIAL BUSINESS........................................................................................ 18

15.1 Chief Executive Officer Recruitment 2016 ...................................................... 18 15.2 24 Hour Fuel Dispensing Service – Lease of Land .......................................... 18

16. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING .............. 18

17. ELECTED MEMBER MATTERS ................................................................................. 18

18. NEXT MEETING ........................................................................................................... 18

19. CLOSURE OF MEETING ............................................................................................. 18


Shire of Mount Magnet Agenda for the Ordinary Meeting of Council - 16 September 2016 at 1:00pm.

Council Chambers, 90 Hepburn Street, Mount Magnet

Preamble "The Mount Magnet Shire Council embraces the Heritage of the land on which we meet. Council pays respect to the Elders and Ancestors of this land. Council acknowledges the Culture forever embedded with the Custodians of this Country"

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME

5. APPLICATIONS FOR LEAVE OF ABSENCE

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS 7.1 Minutes of the Ordinary Meeting held on 19 August 2016

OFFICER RECOMMENDATION Moved: Seconded: That the minutes of the Ordinary Meeting held on 19 August 2016 as circulated be confirmed as a true and correct record of proceedings. CARRIED/LOST 7.2 Minutes of the Special Meeting held on 26 August 2016

OFFICER RECOMMENDATION Moved: Seconded: That: The minutes of the Special Meeting held on 26 August 2016 as circulated be confirmed as a true and correct record of proceedings.

CARRIED/LOST

8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

9. PETITIONS

10. DECLARATIONS OF INTERESTS


11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS

12. REPORTS 12.1 Murchison Regional Vermin Council Establishment Agreement Officer: Acting Chief Executive Officer, Mr Gary Martin Amended By: Nil Disclosure of Interest: Nil Meeting Date: 16 September 2016 Matter for Consideration To consider the draft Establishment Agreement to the participant local governments comprising of the Shires of Cue, Meekatharra, Mt Magnet, Sandstone and Yalgoo for acceptance by this Shire. Applicant’s Submission The Murchison Regional Vermin Council (MRVC) of which this Shire is an existing member council has been considering changes to the Establishment Agreement between the participating local governments for some considerable time. The Agreement has been developed with legal advice from Civic Legal and is in accordance with the Local Government Act 1995. At the recent Special meeting of the MRVC it adopted the following resolution: That Council refer the Draft Establishment Agreement to the participant local governments comprising of the Shires of Cue, Meekatharra, Mt Magnet, Sandstone, and Yalgoo for consideration and acceptance”. Background It is understood that the MRVC has been operating for many years under the initial agreement which was apparently inadequate for the requirements of the MRVC, making it necessary to enter into a new agreement. Local Government Act 1995 s3.65 permits participants to amend an Establishment Agreement for a Regional Council by agreement made and with the Ministers approval. The MRVC engaged the services of Civic Legal to prepare a draft establishment agreement. That draft agreement has been considered by the MRVC and now submitted to the member councils for consideration and approval. Comment The Council has long been a supporter of the MRVC and its objectives. This agreement furthers the cooperation between the participating local governments. The draft Establishment Agreement was circulated to all Councillors by email on Friday 9 September to allow maximum opportunity to read the agreement before the Council meeting. Hardcopy will be made available at the meeting. Consultation The Shire’s representatives on the MRVC have been involved in the development of the draft agreement and the recommendation that it be forwarded to all the participant members for consideration and approval. Policy Implications Nil. Financial Implications The agreement itself does not have any direct financial implications for the Shire.


Strategic Implications Nil. Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That the Shire of Mount Magnet accept the terms and conditions of the draft Establishment Agreement – Murchison Regional Vermin Council and inform the MRVC of this decision. CARRIED/LOST


12.2 2016/2017 Firebreak Order Officer: Acting Chief Executive Officer, Mr Gary Martin Amended By: Nil Disclosure of Interest: Nil Meeting Date: 16 September 2016 Matter for Consideration To authorise the 2016/2017 Firebreak Order. Applicant’s Submission Attached is the Firebreak Order for 2015/2016. It is presumed that the Order for 2016/2017 will be very similar and may only involve changes to the relevant dates. Background The author was unable to locate the Council resolution for the adoption of the Fire Break Order for last year but believes that it is necessary for the Council to formally approve the Notice. The last resolution appears to have been in 2014. The difficulty arises in respect of timing. The Firebreak Order is normally distributed along with the Rate Notices to save postage costs, but it is likely that the Rate Notices will be prepared and ready for posting about mid next week before the Council meeting. As the changes to the Notice only relate to the relevant dates and not to the detail of the restrictions or requirements, and the importance of giving as much notice as possible, it is proposed to amend the notice and send out with the Rate Notices before the Council resolution. Copy attached. Comment Following consultation with the relevant Fire Officers that the proposed changes only relate to the relevant dates, and with the intent of saving the cost of duplicate postage, together with the need to give us much notice as possible, it is proposed to amend the notice and distribute with the rate notices if that occurs prior to the Council meeting. As Chief Executive Officer, I take full responsibility for pre-empting the Council decision. Consultation President Jorgen Jensen Cr Jason Haywood Mr Todd Seivwright - CBFCO Policy Implications Nil. It is recommended that in future, the Bush Fire Notice Order be considered in conjunction with the budget adoption so that the Order can be distributed together with the Rate Notices each year. Financial Implications Minor. Postage cost saving Strategic Implications Nil. Voting Requirements Simple Majority


OFFICER RECOMMENDATION

Moved: Seconded: That the Council adopt the Firebreak Order for 2016/2017 as presented and endorse the Chief Executive Officers action in circulating the Order with the Rate Notices. CARRIED/LOST


12.3 Accounts for Payment to 31 August 2016 A report will be separately circulated or tabled.


12.4 Financial Activity Statement to 31 July 2016 Officer: Finance Manager, Ms Maureen Murat Amended By: Nil Disclosure of Interest: Nil Meeting Date: 16 September 2016 Application To consider the Financial Reports for the period ending 31 July 2016 A report will be separately circulated or tabled. Financial Activity Statement Report – s.6.4 1. A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – a. Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or (c); b. Budget estimates to the end of the month to which the statement relates; c. Actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates; d. Material variances between the comparable amounts referred to in paragraphs (b) and

(c); and (e) The net current assets at the end of the month to which the statement relates.

2. Each statement of financial activity is to be accompanied by documents containing- a. an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets; b. An explanation of each of the material variances referred to in sub-regulation (1)(d);

and c. Such other supporting information as is considered relevant by the local government.

3. The information in a statement of financial activity may be shown – a. According to nature and type classification, b. By program; or c. By business unit.

4. A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – a. presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

b. recorded in the minutes of the meeting at which it is presented. 5. Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

6. In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.] Comment A monthly financial report is to be presented to Council at the next Ordinary Meeting following the end of the reporting period. Statement of Financial Activity: Significant Accounting Policies. Graphical Representation. Net Current Funding Position. Cash and Investments. Major Variances. Budget Amendments.

Receivables. Grants and Contributions. Cash Backed Reserves. Capital Disposals and Acquisitions. Trust.


Consultation Travis Bate - Accountant - RSM Bird Cameron. Statutory Environment Local Government Act 1995 Section 6.4 Financial Report. Financial Management Regulations 34 & 35. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple Majority.

OFFICER RECOMMENDATION Moved: Seconded: That the Financial Report for the period ending 31 July 2016 be received. CARRIED/LOST


12.5 2015/2016 and 2016/2017 Statistics (For Information Only)

2015/2016 Bluey Osmond Aerodrome Statistics

Month Landings Revenue Inbound Outbound Revenue Total

Revenue July 49 7,643 402 406 6,464 14,107 August 47 7,610 362 363 5,800 13,410 September 53 8,139 366 366 6,089 14,228 October 54 7,771 435 412 7,045 14,816 November 50 7,417 386 390 6,455 13,872 December 47 6,572 344 339 5,681 12,253 January 44 6,670 382 367 6,230 12,900 February 50 6,958 398 375 6,430 13,388 March 53 7,726 361 370 6,082 13,808 April 49 8,205 402 384 6,537 14,742 May 50 7,516 379 409 6,555 14,071 June 51 7,042 * * * 7,042 Total 597 89,269 4,217 4,181 69,368 158,637

2016/2017 Bluey Osmond Aerodrome Statistics

Month Landings Revenue Inbound Outbound Revenue Total

Revenue July * * * * * * August * * * * * * September October November December January February March April May June Total *June, July and August statistics were not received prior to finalisation of Agenda.


2015/2016 Public Library Patronage Statistics

Month Patrons Enquiries Issues Ill's Internet Revenue July 74 280 30 31 20 85 August 58 195 28 41 15 79 September 72 190 46 14 21 69 October 71 51 15 25 8 35 November 62 37 31 20 6 30 December 48 65 25 9 3 10 January 46 90 11 16 3 14 February 51 209 12 15 1 16 March 57 90 23 14 10 62 April 75 42 18 18 4 19 May 84 215 15 34 6 23 June 79 442 8 22 14 120 Total 777 1,906 262 259 111 562

2016/2017 Public Library Patronage Statistics Month Patrons Enquiries Issues Ill's Internet Revenue July 75 108 42 15 5 12 August 93 136 38 26 7 18 September October November December January February March April May June Total 168 244 80 41 12 30


2015/2016 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue Month % Week Month Annual

July 48 9 2 3 0 37 115 August 35 6 2 11 0 29 376 September 91 17 4 4 1 76 531 October 107 19 4 3 0 97 140 November 82 15 4 6 0 80 287 December 56 10 3 2 0 56 96 January 22 4 2 2 0 30 87 February 30 5 9 6 0 30 287 March 23 4 5 4 0 38 158 April 23 53 4 1 0 23 147 May 39 7 10 8 0 38 336 June 30 5 0 3 0 39 104 Total 586 13 49 53 1 573 2,664

2016/2017 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue Month % Week Month Annual

July 8 1 1 3 0 8 102 August 22 4 2 5 0 32 191 September October November December January February March April May June Total 30 3 3 8 0 40 293


2015/2016 Caravan Park Statistics

Month Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors Revenue

Nights % Nights % Nights % July 120 48 58 21 743 67 1,368 39,202 August 117 47 30 11 729 65 1,219 34,749 September 126 53 34 13 582 54 1,108 35,183 October 124 50 28 10 294 54 648 24,963 November 72 30 29 11 72 12 243 11,204 December 89 36 29 10 49 4 334 14,215 January 3 12 5 8 62 6 319 12,900 February 61 26 7 3 56 5 202 8,677 March 114 46 35 13 148 13 334 19,831 April 126 53 68 25 377 35 717 29,252 May 137 55 31 11 566 51 845 29,075 June 114 48 57 21 562 52 1,023 29,039 Total 1,203 42 411 13 4,240 35 8,360 288,290

2016/2017 Caravan Park Statistics

Month Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors Revenue

Nights % Nights % Nights % July 183 74 57 20 751 67 1,539 45,318 August 176 71 56 20 863 77 1,389 43,629 September October November December January February March April May June Total 359 73 113 40 1614 72 2,928 88,947


2015/2016 Visitor Centre Statistics

Month Visitors (Total)

Visitors (Museum)

Museum Entry

Revenue

Visitor Centre

Revenue Commission

Adult Child Adult Child July 901 54 400 29 2,000 2,847 528 August 919 10 372 8 1,880 3,063 720 September 783 42 334 42 1,670 2,311 454 October 238 15 115 9 595 614 116 November 150 0 30 0 155 242 34 December 56 0 21 0 125 539 118 January 130 0 30 0 140 287 73 February 197 0 8 0 43 287 73 March 119 4 21 2 126 368 37 April 259 22 50 4 266 695 129 May 311 8 87 4 526 590 64 June 381 14 143 5 618 958 132 Total 4,444 169 1,611 103 8,144 12,801 2,478

2016/2017 Visitor Centre Statistics

Month Visitors (Total)

Visitors (Museum)

Museum Entry

Revenue

Visitor Centre

Revenue Commission

Adult Child Adult Child July 945 87 386 41 2,354 2,419 400 August * * * * * * * September October November December January February March April May June Total 945 87 386 41 2,354 2,419 400 *August statistics were not received prior to finalisation of Agenda.


2015/2016 Ranger Services Statistics

Month Enquiries Licenses Seizures Impounds Complaints Revenue July 2 6 3 1 4 661 August 0 8 2 0 1 - September 0 15 2 0 1 363 October 3 21 3 0 1 510 November 0 20 0 0 0 1,371 December 0 1 3 0 0 10 January 2 0 56 0 2 0 February 3 3 46 2 0 125 March 3 4 34 0 0 295 April 4 2 0 0 1 100 May 2 1 5 2 0 229 June 2 4 5 2 0 530 Total 21 85 159 7 10 4,194

2016/2017 Ranger Services Statistics Month Enquiries Licenses Seizures Impounds Complaints Revenue July 1 1 0 4 3 160 August 1 0 5 0 0 0 September October November December January February March April May June Total 2 1 5 4 3 160 I attended Mount Magnet on Wednesday 10 and Tuesday 16 August 2016: Patrols were conducted of the townsite and surrounding areas and license enquiries made. Registration files were checked for compliance. Patrols were also conducted of The Granites. No illegal campers were sighted. Trapping was conducted at various locations around town during the late evening and

early morning. No dogs were caught but four feral cats were caught and destroyed. The cages were removed the following morning.

I also attended Mount Magnet on Thursday 25 and Wednesday 31 August 2016: Patrols were conducted of the townsite and surrounding areas and license enquiries made. Registration files were checked for compliance and found to be in order. Patrols were conducted of The Granites. Tourists in two caravans were about to set up

camp. After a brief discussion, they agreed to relocate to the Mount Magnet Caravan Park.

One dog was handed in for destruction due to its aggressive demeanour. Another dog was surrendered and conveyed to Geraldton for rehoming by The WISH

Foundation from Perth.


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

14. NOTICE OF MOTIONS FOR NEXT MEETING

15. CONFIDENTIAL BUSINESS

15.1 Chief Executive Officer Recruitment 2016 Circulated under separate cover.

15.2 24 Hour Fuel Dispensing Service – Lease of Land Circulated under separate cover.

16. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING

17. ELECTED MEMBER MATTERS

18. NEXT MEETING Friday, 21 October 2016.

19. CLOSURE OF MEETING


agenda ordinary meeting of council 16 september 2016 · 16/09/2016 · agenda for the ordinary...

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