agenda of the regular session of the9df05ba3-7c59-44ea... · 02.10.2013 · agenda of the regular...

AGENDA OF THE REGULAR SESSION OF THE

COUNCIL OF THE CITY OF WASHINGTON, IOWA

TO BE HELD IN THE COUNCIL CHAMBERS

AT 120 E. MAIN STREET

AT 6:00 P.M., WEDNESDAY, OCTOBER 2, 2013

Call to Order

Pledge of Allegiance

Roll call

Agenda for the Regular Session to be held at 6:00 P.M., Wednesday, October 2, 2013 to be approved as

proposed or amended.

Consent:

1. Council Minutes 09-11-2013


3. L.L. Pelling, East Madison Street Overlay, $42,379.19

4. Terracon, S Iowa Ave Resurfacing Inspection, $2,632.50

5. Terracon, S Iowa Ave Resurfacing Inspection, $2,193.50

6. DeLong Construction, S Ave B , $91,681.88

7. DeLong Construction, W Tyler St, $114,883.90

8. Department Reports

Claims and Financial Reports:

Claims as Presented.

SPECIAL PRESENTATION

Discussion and Consideration Relay for Life 2014 Request – Craig Rembold.

PRESENTATION FROM THE PUBLIC - Please limit comments to 3 Minutes.

UNFINISHED BUSINESS

Discussion and Consideration of Request from 175th Anniversary Celebration Committee.

Discussion and Consideration of Ground Storage Reservoir Design.

NEW BUSINESS

Discussion and Consideration of Revised Job Description (Billing Clerk).

Discussion and Consideration of Revised Job Description (Accountant).

Discussion & Consideration of Sewer Televising Bids (Egg Sewer)

Discussion and Consideration of Water EDR Units from Mt.Pleasant.

CONSIDERATION OF HEARINGS, ORDINANCES & RESOLUTIONS

Public Hearing – Proposed Authorization of a Loan Agreement in a Principal Amount Not to Exceed

$57,627.86.

Discussion and Consideration – Resolution Authorizing Police Software System Financing and Approval

of Payment of TAC 10, Inc. Invoice in the amount of $15,582.00.

Discussion and Consideration of Resolution Directing Sale of Real Property (Vacated Alley/ Kyle

Middle).

Discussion and Consideration of Third Reading of an Ordinance Amending the Code of Ordinances –

Delete Chapter 5.13 “Residency Requirement”

Discussion and Consideration of Resolution Approving Letter of Agreement with Kevin Olson.

Discussion and Consideration of Second Reading of an Ordinance Amending Nuisance Codes.

Discussion and Consideration of Resolution Authorizing Assessment to Taxes.

Discussion and Consideration of Resolution –Authoring Payment of Pay Application #24 Pay

Application #25, Accept Change Order #1and Engineer’s Statement of Completion-WWTP Project.

DEPARTMENTAL REPORT

Police Department

City Administrator

City Attorney

MAYOR & COUNCILPERSONS

Sandra Johnson, Mayor

Merle Hagie

Mark Kendall

Bob Shellmyer

Bob Shepherd

Fred Stark

Russ Zieglowsky

ADJOURNMENT

Illa Earnest, City Clerk

Council Meeting 09-11-13

The Council of the City of Washington, Iowa, met in Special Session in the Nicola-Stoufer Meeting Room,

in the Washington Public Library, 115 W. Washington Street, at 6:00 P.M., Wednesday, September 11,

2013. Mayor Johnson in the Chair. On roll call present: Hagie, Kendall, Shellmyer, Shepherd, Stark,

Zieglowsky. Absent: none.

Motion by Stark, seconded by Kendall, that the agenda for the Special Session to be held at 6:00 P.M.,

Wednesday, September 11, 2013 be approved as proposed. Motion carried unanimously.

Janet Caldwell, resident of Washington’s Third Ward, came before council with concerns regarding the

request for vacating an alley at the last regular council session, and asked if City Attorney Arbuckle was at the

first round of attorney interviews.

Discussion by council on the three attorney firms they interviewed on September 6.

Motion by Stark, seconded by Shepherd, that the council select Attorney Kevin Olson to be Washington City

Attorney and offer him employment and a contract. Roll call on said motion as follows: Ayes: Kendall,

Shellmyer, Shepherd, Stark, Zieglowsky. Nays: Hagie. Motion carried.

Motion by Zieglowsky, seconded by Shepherd, that council send one councilor and Mayor Johnson to

negotiate terms of employment with Kevin Olson. Roll call on said motion as follows: Ayes: Kendall,

Shellmyer, Shepherd, Stark, Zieglowsky. Nays: Hagie. Motion carried.

Motion by Kendall, seconded by Stark, to send Mayor Johnson and Councilor Hagie to negotiate terms of

employment with Kevin Olson. Roll call on said motion as follows: Ayes: Hagie, Kendall, Shellmyer,

Shepherd, Stark, Zieglowsky. Nays: none. Motion carried.

Motion by Kendall, seconded by Shepherd, that the Special Session held at 6:00 P.M., Wednesday,

September 11, 2013 be adjourned. Motion carried unanimously.

Illa Earnest, City Clerk Sandra Johnson, Mayor

Council Minutes 09-18-2013

The Council of the City of Washington, Iowa, met in Regular Session in the council chambers, 120 E. Main Street,

at 6:00 P.M., Wednesday, September 18, 2013. Mayor Johnson in the Chair. On roll call present: Hagie, Kendall,

Shellmyer (by computer), Shepherd, Stark, Zieglowsky. Absent: none.

Motion by Stark, seconded by Kendall, that the agenda be approved as proposed. Motion carried unanimously.

Consent:



3. Snyder & Assoc., Airport AGIS, $12,660.34

4. ECICOG, CDBG Housing Rehabilitation, $690.00

5. Fox Engineering, Wastewater Treatment Plant Project, $8,955.46

6. Fox Engineering, Ground Storage Reservoir Project, $12,740.00

7. Trans-Iowa Equipment, Leaf Vac., $44,900.00

8. L.L. Pelling, S. Iowa Project, $155,935.51

9. Department Reports

Councilor Shellmyer requested that item 9 be removed from the consent agenda. After discussion,

motion by Kendall, seconded by Hagie, that item 9 be approved. Motion carried unanimously.

Motion by Kendall, seconded by Stark, that consent agenda items 1-8 be approved. Motion carried

unanimously.

Motion by Kendall, seconded by Hagie, that the claims as presented except those for Hy-Vee be

approved for payment. Motion carried unanimously.

Motion by Kendall, seconded by Shepherd, that the claims for Hy-Vee be approved for payment.

Motion carried. Zieglowsky abstained.

City Accountant Joe Myers gave the financial reports for August, 2013. Motion by Kendall, seconded

by Shepherd, to approve the financial reports. Motion carried unanimously.

Debbie Stanton, Washington Public Library Director, gave the annual report on activity programs,

collaborations with other groups, library use, financial report and completion of a three year long term

plan the library’s programs and services through 2016. Andy Meader and Michael Kramme are the

new Library Board of Trustees members.

Motion by Hagie, seconded by Kendall, to approve Cruisers for Critters Car Show (August 17, 2014

8am to 4pm) Request to close parking on the South and West sides of the Square and inside parking on

the East side. Motion carried unanimously.

Jim Gorham, 608 W. Washington Blvd., came before council to give council a copy of the Cedar

Rapids Gazette news article about Cedar Rapids efforts to deal with nuisance rental properties. Mr.

Gorham also spoke against the City of Washington not having a fall clean up.

Karen Gorham, 608 W. Washington Blvd., came before council to clarify what the Housing Task

Force had meant by “Strong Enforcement” in dealing with extreme problem properties. Without

timely, consistent, and forceful dealing with the nuisance problems there cannot be improvement.

Motion by Stark, seconded by Shellmyer, to take from the table the Discussion and Consideration of

Request from Kyle Middle for Alley Vacate and Fence. Roll call on said motion as follows: Ayes:

Hagie, Kendall, Shellmyer, Shepherd, Stark, Zieglowsky. Nays: none. Motion carried.

Because of previous council actions in 1990, the alley in question had already been vacated. City

Attorney Craig Arbuckle is to prepare a deed with a utility easement on it, record the deed, and send to

Kyle Middle. A resolution authorizing conveyance of the property will be on the October 2 council

agenda.

Motion by Shepherd, seconded by Hagie, to approve request for $100 for legal fees to be paid by Kyle

Middle. Motion carried. Shellmyer voted nay.

After discussion between council and 175th Celebration Committee Chairs Mille Youngquist and Diane

Gallagher, motion by Shepherd, seconded by Stark, to give the Committee $15,000 to be funded from the

Municipal Riverboat Foundation Grant 2013-2014 current donation . Motion carried unanimously.

Discussion by council, Y Director Becky Harkema, soccer club member Gaby Canchola, and Sally Hart,

certified soccer referee. Sid Ryan arrived late in the discussion and told council he was no longer

interested in participating in the agreement for the soccer field. Motion by Kendall, seconded by

Shepherd, to add the City’s park board as a signator to the Shared Use Agreement and approve the

amended agreement. Motion carried unanimously.

Steve Troyer and Rob Baker from Fox Engineering gave council an overview on the plans for the new

Ground Storage Reservoir.

Motion by Kendall, seconded by Shepherd, to approve the First Reading of an Ordinance Amending the

Code of Ordinances – Delete Chapter 5.13 “Residency Requirement”

Motion by Hagie, seconded by Zieglowsky, to waive the second and third readings of the Ordinance

Amending the Code of Ordinances – Delete Chapter 5.13 “Residency Requirement” and adopt the

ordinance. Roll call on said motion as follows: Ayes: Hagie, Zieglowsky. Nays: Kendall, Shellmyer,

Shepherd, Stark. Motion failed.

Motion by Hagie, seconded by Stark, to waive the second reading and pass the ordinance to the third

reading. Roll call on said motion as follows: Ayes: Hagie, Kendall, Shellmyer, Shepherd, Stark,

Zieglowsky. Nays: none. Motion carried.

Motion by Shepherd, seconded by Kendall, to approve the first Reading of an Ordinance Amending

Nuisance Codes. Roll call on said motion as follows: Ayes: Hagie, Kendall, Shellmyer, Shepherd,

Stark, Zieglowsky. Nays: none. Motion carried.

Motion by Kendall, seconded by Stark, that the Regualar Session held at 6:00 P.M., Wednesday,

September 18, 2013 be adjourned. Motion carried unanimously.

Illa Earnest, City Clerk Sandra Johnson, Mayor

WWTP report

October 2, 2013

Council Meeting

After hour alarm and dog call outs – none to report

Dept Head meetings – Jason attended the meeting on the 17th

. I attended the meeting on the 1st.

WWTP – GRIDOR was at the WWTP on the 25th

to seal the control joint saw cuts on the

concrete pads at the office/lab bldg, operations bldg, and the solids handling bldg. JETCO was at

the WWTP on the 27th

working on some SCADA issues.

Annual fall digested bio-solids land application – I sent out four (4) cost estimate letters to area

manure contractors. I gave them until October 4, 2013 at 4:00 p.m. to submit their cost estimates

for land applying our bio-solids. We collected a digested bio-solids sample on September 18,

2013and sent it to Test America in Cedar Falls for analysis of the IDNR 503 regs.

Broken water main repairs – Jason and Danny assisted M/C Dept in repairing broken water

mains on September 19, 2013.

Alliant Power Company – Alliant removed all the overhead power lines and poles that fed the

old WWTP on September 18-19, 2013.

Watering – We have been watering the new trees and grass seed at the WWTP trying to keep

everything growing during this dry spell.

Fred E. Doggett

9/27/2013 10:17 AM

CITY OF WASHINGTON, IA CLAIMS REPORT FOR OCTOBER 2, 2013

CAPITAL PROJ COBB PETROLEUM PROPERTY ACQUISITION 100.00

WASH CO RECORDER RECORDING FEE - COBB OIL 22.00

TOTAL: 122.00

MUNI BAND ALYSSA BENNETT MUNI-BAND SOLOIST 200.00

CHRISTINE M. BELLAMY MUNI-BAND SOLOIST 200.00

TOTAL: 400.00

SANITIATION CUSTOM IMPRESSIONS INC SIGNS 225.00

EL HERALDO HISPANO, INC. NO FALL CLEANUP 40.00

LUKE WASTE MANAGEMENT LUKE WASTE MANAGEMENT 24,678.00

WASH CO. HUMANE SOCIETY SEPT COLLECTIONS 483.73

TOTAL: 25,426.73

POLICE ACE-N-MORE SUPPLIES 5.97

ARMSTRONG HTG INC. SERVICE 220.96

ARNOLD MOTOR SUPPLY PARTS 531.95

HANSEN, LYLE REIMBURSEMENT 22.25

HIWAY SERVICE CENTER PARTS 6.69

IOWA AUDIOLOGY/HEARING AID CTR SERVICE 15.00

MERCY FAMILY MEDICINE PHYSICALS 67.00

ORSCHELNS SUPPLIES 18.99

QUILL OFFICE SUPPLIES 62.88

ULTRAMAX AMMO 422.00

WAL-MART SUPPLIES AND HD SUPPLIES 72.34

TOTAL: 1,446.03

FIRE ACE-N-MORE SUPPLIES 54.56



WINDSTREAM IOWA COMMUN SERVICE 167.15

TOTAL: 470.73

DEVELOP SERV ACE-N-MORE SUPPLIES 99.98


CAPPS HOME REPAIR MOW GRASS 140.00

MARK'S SANITATION TRASH NUISANCE 55.00

MIKE RODER MOW GRASS 90.00

MIKE'S LAWN CARE MOW GRASS & WEEDS 65.00

TOTAL: 461.26

LIBRARY FAREWAY STORES SUPPLIES 7.78

TOTAL: 7.78

PARKS ACE-N-MORE SUPPLIES 116.08

ALLIANT ENERGY SERVICE 2,106.76

FAREWAY STORES SUPPLIES 46.12

FASTENAL COMPANY PARTS 13.03


WASH CO. RECYCLING CTR TIRE DISPOSAL 10.00

WASHINGTON LUMBER WASHINGTON LUMBER (64.80)

WASHINGTON RENTAL CHAIN SAW BAR AND CHAIN 47.71

WEHR FARM SUPPLY LAWN SEED 45.00

WIDMER, TIM REMBURSEMENT 82.39

TOTAL: 2,513.20

1

POOL ACCO FLOW SWITCH 17.72

ALLIANT ENERGY SERVICE 629.83


FAREWAY STORES SUPPLIES 67.71

TOTAL: 747.76

CEMETERY ACE-N-MORE SUPPLIES 31.99


IDEAL READY MIX READYMIX 1,852.50

WASHINGTON LUMBER LUMBER 163.19

WENGER TRUCK BATTERY FOR BACKHOE 157.24

TOTAL: 2,312.50

FINANCIAL ADMIN ALL AMERICAN PEST CONTROL SERVICE 44.00



CINTAS CORP LOC. 342 SERVICE 117.82

EBERT SUPPLY CO. SUPPLIES 85.36

IMPRESSIONS COMPUTERS, INC SERVICE 412.50

J & S ELECTRONIC BUS SYS MAINTENANCE CONTRACT 653.76

QUILL OFFICE SUPPLIES 117.96

WASHINGTON CO HEALTH DEPT FLU SHOT 25.00

TOTAL: 3,549.72

AIRPORT ALLIANT ENERGY SERVICE 640.15


ASCENT AVIATION GROUP, INC FUEL 14,831.69

HORAK INSURANCE CO 2013-2014 AIRPORT RENEWAL 2,881.00

ROE, MIKE REIMB- REG, LODGING AND MI 874.54

TOTAL: 19,232.57

ROAD USE ACE-N-MORE SUPPLIES 16.92

ADVANCED RADIATOR, INC. RADIATOR 815.55

AGRILAND FS, INC GRASS SEED 136.84


CERTIFIED LABORATORIES SUPPLIES 390.31

DONNA CANAS SIDEWALK REPLACEMENT 108.00

IDEAL READY MIX READYMIX 1,521.88

IOWA IAEI 2013 FALL IAEI MEETING 140.00


TOTAL: 3,280.15

STREET LIGHT ALLIANT ENERGY SERVICE 10,169.99

TOTAL: 10,169.99

DOG PARK ORSCHELNS SUPPLIES 10.99

TOTAL: 10.99

WATER PLANT ACE-N-MORE SUPPLIES 7.99


FERGUSON WATERWORKS METERS 2,100.84

HACH COMPANY CHEMICALS 283.52

HAWKINS INC. SUPPLIES 1,236.95

HOLT SUPPLY CO. PART 96.92

MALTZ EDR FILTERS 1,123.82

POSTMASTER BULK MAILING 787.92

SORRELL, NANCY REIMBURSEMENT 16.95

2

TERRACON WATER STORAGE TANK 1,195.00

VERNON MANUFACTURING CO CONTROL DEVICE 395.00

WATER SOLUTIONS UNLIMITED CHEMICALS 2,016.40

WINDSTREAM IOWA COMMUN SERVICE 40.05

TOTAL: 27,007.39

WATER DISTR ACE-N-MORE SUPPLIES 85.89


ALTORFER PARTS 130.00


CERTIFIED LABORATORIES SUPPLIES 366.00

GRETTER AUTOLAND INC. SWITCH 32.12

HIWAY SERVICE CENTER PARTS 36.08

IOWA ONE CALL LOCATES 212.80

LAWSON PRODUCTS INC SMALL PARTS AND SUPPLIES 580.64

SCHIMBERG CO. TEES AND VALVE BOXES 389.93

TOTAL: 2,040.68

SEWER PLANT ALLIANT ENERGY SERVICE 329.33

AMSAN, LLC SUPPLIES 146.18

CENTRAL IOWA DISTRIBUTING SUPPLIES 213.70

CUSTOM IMPRESSIONS INC UPS 9.17

IOWA DIVISION OF LABOR SERV BOILER INSPECTION FEE 50.00


TESTAMERICA LABORATORIES TESTING FEES 464.94

USA BLUEBOOK GATE VALVES/CURB BOXES/TESTING 1,204.23

WASHINGTON LUMBER PLYWOOD 39.38

TOTAL: 2,464.74

SEWER COLLECT ALLIANT ENERGY SERVICE 1,136.47


CONNEY SAFETY PRODUCTS SAFETY GLASSES 121.15

CUSTOM HOSE & SUPPLIES SUPPLIES 1,327.22

GIERKE ROBINSON PARTS 180.18

GUENTHER LOCK & KEY SERVICE 28.00

MID-IOWA SOLID WASTE EQUIP TELEVISING PARTS 51.46

UTILITY EQUIPMENT CO PIPE 1,219.40

WELLINGTON, EARL TAP AND DIE SET 124.95

WHITE CAP CONSTRUCTION WHITE CAP CONSTRUCTION 113.82

TOTAL: 4,318.64

ANIMAL CONTROL ORSCHELNS SUPPLIES 17.99

TOTAL: 17.99

TOTAL: 106,000.85

3

Brent Hinson, City Administrator



Craig Arbuckle, City Attorney

215 East Washington Street

Washington, Iowa 52353

(319) 653-6584 Phone

(319) 653-5273 Fax

IOWA

TITLE: Administrative Assistant

DEPARTMENT: Administration & Finance

REPORTS TO: Finance Director

FLSA: Non-Exempt

POSITION SUMMARY: Under supervision of the Finance Director, the Administrative Assistant is a non-exempt

position which performs a variety of clerical and accounting duties in maintaining and

billing utility usage accounts and maintaining current, updated records for all utility

customers within the City of Washington. The employee in this position assists in

maintaining the computer files, serves as the backup to the lead utility clerk, and is

responsible for utility fees and money collected. The position is responsible for payro ll

processing and preparation of monthly accounts payable. The position serves as the office

administrative assistant and receptionist. The Administrative Assistant follows prescribed

policies and procedures and once responsibilities are defined must work well with minimal

supervision.

ESSENTIAL FUNCTIONS:

Position holds primary responsibility for the following:

Serves as receptionist and first point of contact for the general public and as such

diplomatically & efficiently handles comments & complaints from the public; and must

effectively communicate with City Hall staff and departments- electronically, by telephone,

in writing and in person. Position handles a variety of miscellaneous office tasks, including

posting of receipts; general maintenance of cash-receipting system; and processing mail.

Serves as public information officer for the City of Washington; Coordinates public

communications including but not limited to: press releases, website updating, and

community newsletter. Works with City Administrator and others to develop public

communication plan.

Primary responsibility for preparation of biweekly payroll functions, including but not

limited to: Receipt & review of time cards from departments; receipt & processing of time-

off notices and related coordination with City Administrator; accurate preparation & filing

of official records & reports; and ensuring proper handling of entire process in compliance

with related programs and state & federal laws.

"One of the 100 Best Small Towns in America"

Assists in preparation of accounts payable, including but not limited to: Preparation of

claims listing for City Council review & approval; working with department heads to

correctly process each claim and assign to proper department; assisting Finance Director in

establishing or enhancing purchasing control systems; maintaining updated vendor

information and otherwise working with vendors as necessary to ensure accurate and

timely payments.

Assists in oversight & maintenance of meter readings; maintenance of billing system;

coordination with City meter reading personnel; preparing & sending bills; receiving

payments; answering questions; coordinating late notices; preparing shut-off notices; and

coordinating shut-offs.

Serves as the office administrative assistant and assists City Administrator, Finance

Director, and department heads as directed in preparing paperwork or coordinating other

matters. Position maintains & updates office calendar to ensure coordination of schedules.

Position performs other assigned duties as deemed necessary or as required.

TYPICAL DUTIES:

As above. Participates in the daily activities of the City of Washington's operations.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Ability to maintain a clean work environment. Must be highly organized and time

conscious. Must have positive and professional demeanor when conducting City business.

Self-starter that can work with limited supervision.

Ability to effectively express ideas verbally and in writing; to prepare written reports which

are informative, accurate, and comprehensive. Ability to establish and maintain positive

working relationships with the Finance Director, City Administrator, Mayor, City employees

and the general public. Ability to deal with all of the aforementioned tactfully and courteously.

Able to solve problems and make quality decisions, when necessary in consultation with

supervisors. Ability to effectively use computers, typewriters, telephones and motor vehicles.

Proficient in common office software and able to learn, understand & maintain financial/

billing software programs. Knowledgeable of basic accounting practices, including

governmental accounting. Ability to be cross-trained to perform primary utility clerk's duties

in utility clerk's absence. Ability to perform minimally physically demanding work.

WORKING CONDITIONS:

Inside office work performed under controlled conditions, but with occasional humidity, poor

ventilation and noise. Occasional climbing, stooping, reaching, and handling activities.

Requires ability to converse, using verbal and listening skills, with citizen customers, vendors,

staff and supervisor. Requires eye/hand coordination, manual/finger dexterity and motor

coordination. Requires clerical, numerical, and verbal perception. Minimal physical strength

requirements involving the moving, lifting, pushing, carrying and pulling of objects weighing

up to 25 pounds.

REQUIREMENTS:

High school diploma or GED required, with significant coursework in accounting, finance or

public administration, and two years of office work experience, or an equivalent combination

of training and experience. Preferred credentials include Associate Degree in accounting or

related field and five years of responsible office work experience, or an equivalent

combination of training and experience.

Must be bondable. Must have strong time management and interpersonal skills. Must also

have strong computer literacy, strong oral and written communication skills and experience

in an office environment Must have ability to obtain Iowa Notary certification. Must have

possession of a valid driver's license issued by the State of Iowa and ability to pass a criminal

background check.

DISCLAIMER: All duties and requirements in this job description have been determined by the employer to

be essential job functions consistent with ADA requirements and are representative of the

functions that are necessary to successful job performance. They do not, however, reflect the

only duties required. Employees in this job class will be expected to perform other job-related

duties when it can be reasonably implied that such duties do not fundamentally change the

basic requirements, purpose or intent of the position.

NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WASHINGTON, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $75,000 (FOR AN ESSENTIAL CORPORATE PURPOSE) AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF

PUBLIC NOTICE is hereby given that the Council of the City of Washington, State of Iowa, will hold a public hearing on the 2nd day of October, 2013, at 6 o'clock P.M., in the Council Chambers, Former Library, 120 E. Main Street, Washington, Iowa, at which meeting the Council proposes to take additional action for the authorization of a Loan Agreement and the issuance of a principal amount not to exceed $75,000, for an essential corporate purpose of the City, in order to pay costs of:

a. Equipping of police department (records management system)

Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action. After all objections have been received and considered, the Council will at this meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder or will abandon the proposal. This Notice is given by order of the Council of the City of Washington, State of Iowa, as provided by Sections 384.24, 384.24A and 384.25 of the City Code of Iowa, as amended. Dated this 19th day of September, 2013.

City Clerk, City of Washington, State of Iowa

RESOLUTION NO. __________

RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL

PROPERTY FOLLOWING A PUBLIC HEARING

WHEREAS, the City of Washington has determined that the north-south alley lying

between Lots 1-5 and Lots 6-10, Block 14, as well as the remainder of the vacated East

16th

Street lying between Block 3 and Block 14, Win Smouse’s Highland Park Addition,

Washington, Washington County, Iowa is surplus and wishes to dispose of that property;

and

WHEREAS, the City has received a bid from the owner of property adjacent to that alley,

and the other adjacent owners have declined an opportunity to bid; and

WHEREAS, no interest in the property has been expressed by any other party:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF WASHINGTON, IOWA:

Section 1. On behalf of the City of Washington, the Mayor shall contract to sell

and shall Deed the above-mentioned real estate to the party named therein and for the

sum-listed to Kyle W. Middle for the amount of $100.00.

Section 2. The City Clerk shall co-sign all such contracts and deeds. The deed

shall be available 30 days after the date of this Resolution unless an appeal on this action

has been made to District Court. Action on this Resolution shall be final upon the

purchaser of the Deed giving evidence to the Clerk that the Deed has been recorded, and

such fact to be noted on the official record of this Resolution.

PASSED AND APPROVED this 2nd

day of October, 2013.


ATTEST:


RESOLUTION NO. ____________

A RESOLUTION APPROVING A LETTER OF AGREEMENT

WITH KEVIN D. OLSON, ATTORNEY AT LAW

WHEREAS, the City has conducted a process to identify and interview qualified firms for the

position of City Attorney; and

WHEREAS, the City Council voted on September 11 to appoint the Mayor and Councilor Hagie

to negotiate an agreement for City Attorney services with Kevin D. Olson; and

WHEREAS, a Letter of Agreement has been developed based on these discussions:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

WASHINGTON, IOWA:

Section 1. The City Council hereby approves the Letter of Agreement attached as Exhibit A to

this Resolution.

Section 2. The City Council establishes intent to formally appoint Mr. Olson as City Attorney in

January 2014.

PASSED AND APPROVED this 2nd

day of October, 2013.

______________________________


______________________________


Brent Hinson, City Administrator Sandra Johnson, Mayor Illa Earnest, City Clerk Craig Arbuckle, City Attorney

EXHIBIT A

City of Washington 215 East Washington Street Washington, Iowa 52353 (319) 653-6584 Phone (319) 653-5273 Fax

“One of the 100 Best Small Towns in America”

September 19, 2013

Mr. Kevin D. Olson Attorney-at-Law 1400 5th Street, P.O. Box 5640 Coralville, IA 52241

Dear Mr. Olson:

The City of Washington (herein “the City”) is pleased to greet your firm as the selected firm in our City Attorney search process. We would like to engage your firm for two years, beginning January 1, 2014, with the hope that a mutually beneficial, longer-term relationship can be established. This letter serves to establish the ground rules for the relationship, consistent with our Request for Proposals, your submitted proposal, and discussions in our face-to-face meetings.

Scope of Services of City Attorney

Interpret and provide opinions on questions regarding a variety of legal issues. Review and provide written legal opinions on proposed ordinances, as requested. Prepare or revise and provide recommendations for ordinances and resolutions. Interpret and provide staff and Council written opinions on questions interpreting City and

State Code matters when requested. Act as legal advisor to all city officials, boards and commissions. Attend meetings of the Council, boards or commissions at the request of the Mayor, Council

or Administrator. Review materials prepared for the City Council and confer with the City Administrator

and/or staff regarding issues that may need to be discussed prior to a meeting, including contracts, agreements, plats and easements.

Provide legal opinion on all contracts prior to approval by the City Council. Prosecute traffic citations, simple misdemeanor offenses, and other police matters. Assist staff on personnel issues, including collective bargaining issues. Advise staff on planning and zoning issues. Advise staff on code enforcement and nuisance abatement issues. Assist with land acquisition, including preparing and reviewing documents related to land

acquisition and/or development. Represent the City in Magistrate’s Court and Associate District Court as necessary. Maintain membership in Iowa Municipal Attorneys’ Association and regularly attend

continuing legal education training in the field of municipal law.

Letter of Agreement with Kevin Olson- 9/19/13

“One of the 100 Best Small Towns in America”

It is understood that the City will retain separate counsel for bonding and similar specialized legal matters (Ahlers & Cooney, P.C.) as well as for labor/collective bargaining purposes (Lynch Dallas, P.C.) and additional counsel may be utilized on particular matters from time to time based on the agreement of the City Council and you as City Attorney. Further, the City advocates that you investigate utilization of outgoing City Attorney Craig Arbuckle as local counsel for a period of not less than six (6) months from January 1, 2014. Any such arrangements are between you and Craig to determine. Craig’s office phone is 319-653-6693, his cell phone is 319-321-4529, and his e-mail is [email protected].

Fees

The fees for the term of the contract are as follow: General Legal Services: $90/hour Simple Misdemeanor Prosecution Services: $70/hour Travel will be reimbursed at IRS rate and travel time is not subject to hourly billing.

Termination/Extension of Agreement

While this initial agreement is for a term of two years, it may be terminated with 60 days notice by either party. The City Attorney stands for reappointment in January every two years, and a Council motion to reappoint shall be construed as an extension of this agreement under the same terms. Any amendments to the agreement shall be done by separate resolution of the Council.

Please indicate your firm’s agreement with the above provisions by signing and returning a copy with original signature as soon as possible. Please feel free to contact City Administrator Brent Hinson at (319) 653-6584 or [email protected] if you have any questions or comments.

Sincerely, Sandra Johnson Mayor

cc: Brent Hinson, City Administrator ------------------------------------------------------------------------------------------------------------ Firm Acceptance

On behalf of the firm, I accept the terms of the relationship as outlined above. Signature: __________________________ Print Name: ________________________ Date: __________________________

mailto:[email protected]

mailto:[email protected]

RESOLUTION NO. _________

A RESOLUTION AUTHORIZING LEVY,

ASSESSMENT, AND COLLECTION OF COSTS TO

THE WASHINGTON COUNTY TREASURER.

WHEREAS, the City of Washington, Iowa is empowered to levy, assess, and collect costs of

improvement and removal of debris against the abutting property owner,

WHEREAS, tall grass and weeds were removed from the following listed property owners:

The property of Misty Utzinger at 608 S. 9th Ave. for the amount of $100.00. Legal description

(02 A W CHILCOTES OL ADD S 50 FT OF N 160 FT). Parcel Number (11-20-226-003).

The property of Claywell Enterprises, LLC. at 901 S. B Ave. for the amount of $50.00. Legal

Description (06 31 S WASH). Parcel Number (11-20-106-017).

The property of Lisa E. Wenger at 829 S AVE B for the amount of $100.00. Legal Description

(01 31 S WASH LOT 3 BLK 18 & N 9 FT). Parcel Number (11-20-106-014).

and,

WHEREAS, due notice was given to the above property owners that said amount would be assessed to

the property if payment was not made or an appeal was not made,

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WASHINGTON,

IOWA that the City Clerk be instructed to certify the above delinquent payment to be assessed against

said property as listed above and that the City Clerk certify a copy of this resolution to the Washington

County Treasurer.

Passed and Approved this 2nd day of October, 2013.

___________________________


Attest:

_____________________________


RESOLUTION NO. __________

A RESOLUTION APPROVING CHANGE ORDER #1, PAY ESTIMATES #24 & #25

AND ACCEPTING PUBLIC IMPROVEMENTS FOR THE WASTE WATER

TREATMENT PLANT IMPROVEMENT PROJECT

WHEREAS, on May 4, 2011 the City of Washington, Iowa entered into a Contract with Gridor

Construction for construction of certain public improvements described as the Waste Water

Treatment Plant Improvement project and referred to as the Project, and;

WHEREAS, the contractor has fully completed the project in general compliance with the terms,

conditions, and stipulations of said Contract per the attached Engineer’s Statement of

Completion:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

WASHINGTON, IOWA:

Section 1. The City Council hereby accepts Change Order #1 for the above project, as

attached to this Resolution.

Section 2. The City Council hereby approves Pay Estimate #24, in the amount of

$38,333.45, as attached to this Resolution.

Section 3. The City Council hereby approves Pay Estimate #25, in the amount of

$138,599.15, as attached to this Resolution.

Section 3. The City Council hereby accepts the Project subject to warranties and

maintenance provisions provided under the Contract, and approves total payment in the amount

of One Hundred Seventy Six Thousand, Nine Hundred and Thirty Two Dollars and Sixty Cents

($176,932.60).

Section 4. The City Council directs that Eight Thousand Eight Hundred and Forty Six

Dollars and Sixty Three Cents ($8,846.63) of the total amount be withheld for thirty (30) days.

Passed and approved this 2nd day of October, 2013.


ATTEST:


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