agenda of council meeting - 21 may 2018 · 21/05/2018 · in september 2017 i had the pleasure in...
TRANSCRIPT
Business Paper
Council Meeting
Monday, 21 May 2018
6.30pm
Council Chambers,
Level 2, Administration Building,
4-20 Eton Street, Sutherland
Council Meeting 21 May 2018
Page 2
ORDER OF BUSINESS
1. ACKNOWLEDGEMENT OF COUNTRY
2. OPENING PRAYER / RELIGIOUS OBSERVANCE
3. APOLOGIES
4. DISCLOSURES OF INTEREST
5. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETINGS
6. PRESENTATIONS
7. MAYORAL MINUTES
MM013-18 Mayoral Minute - NSW/ACT Young Achiever Award - Michael Bonnici
MM014-18 Mayoral Minute - Superintendent Julian Griffiths Commander, Sutherland
Shire Police Area Command
8. REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 7 MAY 2018
GOV025-18 Quarterly Budget Review Statement for Period Ending March 2018
GOV026-18 Minutes of the Audit, Risk & Improvement Committee Meeting held on 7
March 2018
GOV027-18 Cash Payments and Investments Report - March 2018
9. REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 7 MAY 2018
SER019-18 Proposed Lease - 36 Eton Street, Sutherland to Concrite Pty Limited
10. REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7 MAY 2018
INF027-18 Major Infrastructure Projects review
11. REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 7 MAY 2018
PLN033-18 Camellia Gardens Camp Management Plan Endorsement and Exhibition
Feedback
PLN034-18 Results Public Exhibition SUEZ Extended Operating Hours
12. REPORTS FROM OFFICERS
COR022-18 Tree Management Update - Further Report
COR023-18 Appointment of South District Commissioner
COR024-18 SSROC Governance and Structure
Council Meeting 21 May 2018
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13. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN
14. MOTION
MOT020-18 Kirrawee Community Facilities
15. PRESENTATION OF PETITIONS
16. QUESTIONS
17. NON AGENDA ITEMS
18. CONSIDERATION OF BUSINESS IN CLOSED SESSION
19. CONFIDENTIAL REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7
MAY 2018
INF008A-18 T 756/18 Upgrade of the Utility Pool at Sutherland Leisure Centre
20. CONFIDENTIAL REPORTS FROM OFFICERS
COR004A-18 Purchase of land for road dedication - 22-24 Banksia Road, Caringbah
Council Meeting 21 May 2018
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MM013-18 MAYORAL MINUTE - NSW/ACT YOUNG ACHIEVER AWARD -
MICHAEL BONNICI
Attachments: Nil
The Councillors of the Sutherland Shire
Dear Councillors
In September 2017 I had the pleasure in introducing Michael Bonnici (then 19 years old) of Alfords
Point to Council. Council unanimously supported my Mayoral Minute congratulating Michael on
receiving the 2017 Young Sydney South Region Volunteer of the Year and overall regional winner’s
award for his work through surf lifesaving.
I am pleased to advise that Michael (now aged 20 years) has not rested on his laurels. Last month I
had the privilege of sitting with his family as Michael was announced the winner of the Awards
Australia NSW/ACT Young Achiever Award in recognition for contributing over 200 volunteer hours
every year. In winning this prestigious award, Michael competed against 27 other finalists in a range
of social, community, business and sporting pursuits. Michael was gracious in his acceptance of this
award and amongst others, thanked Sutherland Shire Council for its support. Michael was also a
finalists in the Freemasons NSW/ACT Community Service Award category.
Michael remains a director of surf lifesaving, an educational speaker and an award-winning Patrol
Captain at Wanda Surf Club. Michael also volunteers for Meals on Wheels, Australian Red Cross
Blood Service and Salvation Army. Michael has raised $3,000 for Samaritans Purse Australia and
volunteered time to help build schools in disadvantaged Battambang, Cambodia.
I’m sure that all Councillors will agree with me in congratulating Michael and shining a light on his
many achievements. Michael is a future leader and will undoubtedly encourage more young people to
make a meaningful contribution in our community.
MOTION
THAT:
Council congratulates Michael Bonnici on winning the Awards Australia NSW/ACT Young Achiever
Award for his many hours of community service to a range of volunteer organisations and charities.
Council Meeting 21 May 2018
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Councillor Carmelo Pesce
Mayor
File Number: 2017/287937
Council Meeting 21 May 2018
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MM014-18 MAYORAL MINUTE - SUPERINTENDENT JULIAN GRIFFITHS
COMMANDER, SUTHERLAND SHIRE POLICE AREA COMMAND
Attachments: Nil
The Councillors of the Sutherland Shire
Dear Councillors
I table this Mayoral Minute in recognition and appreciation of Superintendent Julian Griffiths
Commander Sutherland Shire Police Command, for his significant contribution to the Sutherland Shire
community over the last six years.
As a child, Superintendent Griffiths together with his parents emigrated from Wales and moved to
Cronulla where he attended Woolooware Public School. Superintendent Griffiths joined the NSW
Police Force in January 1990 and in 2012 returned to the Shire when he was promoted to
Commander of the (then) Sutherland Local Area Command. Superintendent Griffiths has remained
passionately committed to our community and has served us with dignity, respect and honour during
this period.
In late 2017, Superintendent Griffiths was appointed to the newly created Sutherland Shire Police
Area Command where he led the amalgamation of Sutherland and Miranda LACs, forming one of the
largest Commands in Sydney. By any measure the newly created Command has been a resounding
success under Superintendent Griffiths’ guidance and leadership. Recognised for his service and
professionalism in policing, Superintendent Griffiths has recently been transferred to Commander, St
George Police Area Command, being a busier and arguably more challenging local area command.
In my view, that community is most fortunate to gain the services of an officer of such high integrity
and commitment to community service.
Amongst Superintendent Griffiths’ many achievements have been his ability to form strong and
binding connections with the community, lead emergency management efforts in times of natural
disaster and lower crime rates in all key areas. Superintendent Griffiths’ initiatives have led to a highly
efficient and responsive local Police service and have been of great comfort to those who have called
upon his team for assistance.
Superintendent Griffiths has always had my unreserved respect and trust and I am aware that he is
highly regarded by our executive team for his unwavering commitment to the important partnership
between the Police and Council. I ask Councillors to join me in thanking Superintendent Griffiths for
his significant contribution to the Sutherland Shire over the last six years and wish him every success
as he moves on to new challenges in the St George district.
Council Meeting 21 May 2018
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MOTION
THAT:
Council writes to Commissioner Michael Fuller, NSW Police Force expressing Council’s sincere
gratitude to Superintendent Julian Griffiths for his professionalism, dedication and commitment to
the Sutherland Shire community over the last six years and congratulate him for his many
achievements, leading a team of professional Police officers working alongside Council to make
the Sutherland Shire amongst the safest and most desirable communities in Sydney.
Councillor Carmelo Pesce
Mayor
File Number: 2017/287937
Council Meeting 21 May 2018
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REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 7 MAY 2018
GOV025-18 QUARTERLY BUDGET REVIEW STATEMENT FOR PERIOD ENDING MARCH
2018
EXECUTIVE SUMMARY
The Quarterly Budget Review for the period ended 31 March 2018 has been prepared in
accordance with Section 203 (Budget Review Statements and Revision of Estimates) of the
Local Government (General) Regulations 2005.
An Income Statement variation of positive $3.050m before capital items has been recorded
resulting in the projected year end net operating result before capital items increasing from a
surplus of $3.759m in December 2017 to a surplus of $5.795m. When deducting a negative
variance for capital items, the net operating result from continuing operations improves from the
December 2017 position of $20.779m to $23.649m.
Councils budgeted Operating Performance Ratio following budget variance adjustments is
1.21% which is above the industry benchmark of >=0.00%. Excluding Domestic Waste
transactions, this ratio stands at -4.13%.
A variation to the capital budget of -$3.672m has been recorded with major changes including
$1.825m in additional works and new projects and a deferral of $3.015m of existing projects.
Consistent with the Council’s approach to long term financial planning, this positive variation will
be allocated to the already identified infrastructure renewal and maintenance projects.
COMMITTEE RECOMMENDATION
That the 3rd Quarterly Budget Review Statement and recommendations contained within be
adopted and income and expenditure adjustments be voted.
Council Meeting 21 May 2018
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GOV026-18 MINUTES OF THE AUDIT, RISK & IMPROVEMENT COMMITTEE MEETING
HELD ON 7 MARCH 2018
EXECUTIVE SUMMARY
The Sutherland Shire Council Audit, Risk & Improvement Committee met on 7 March 2018.
Minutes of the meeting are provided for the information of Council.
The External Auditors (PricewaterhouseCoopers) attended the meeting to present, with the
Manager Finance, the ‘Draft Client Service Plan’ and the NSW Audit Office report ‘Local
Government Financial reporting issues and Developments’.
The agenda for the meeting also included a number of reports prepared by various Business
Unit Managers to address the requirements of the adopted Audit, Risk and Improvement
Committee Charter.
COMMITTEE RECOMMENDATION
1. That the minutes of the meeting of the Sutherland Shire Council Audit, Risk & Improvement
Committee held on 7 March 2018 be received and noted.
2. Council expresses its thanks to Internal Auditor Juliette Hall for her 28 years of dedicated
service to the Council.
Council Meeting 21 May 2018
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GOV027-18 CASH PAYMENTS AND INVESTMENTS REPORT - MARCH 2018
EXECUTIVE SUMMARY
This report provides details of Council’s investment performance for the period ending 31 March
2018, along with presenting cash and investment balances and diversification.
Council may invest funds that are not, at any particular time, required for any other purpose.
Investment of these funds must be in accordance with relevant legislation and regulations and
in accordance with Council’s Policy for Investment of Cash Balances. Details of these
investments must be reported to Council monthly.
The return on Council’s portfolio to 31 March 2018 was 2.65% compared to the benchmark of
1.72%.
All investments have been made in accordance with legislative requirements and within relevant
Council policy.
COMMITTEE RECOMMENDATION
1. That the information concerning Bank Balances and Investments held as at 31 March 2018,
be received and noted.
2. That Council receive advice concerning whether the RFS and SES trusts be legally
discontinued and funds be distributed appropriately.
Council Meeting 21 May 2018
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REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 7 MAY 2018
SER019-18 PROPOSED LEASE - 36 ETON STREET, SUTHERLAND TO CONCRITE PTY
LIMITED
EXECUTIVE SUMMARY
Council owns commercial office space at Part level 2, 36 Eton Street, Sutherland. It is currently
occupied by Concrite Pty Limited with the lease expiring on 30 June 2018. Concrite Pty Limited
have requested a new lease.
Office vacancies in Sutherland remain relatively high and Council could incur refurbishment
costs, re-leasing costs, a vacancy period and possibly a rent free period were new tenants be
sought.
Council officers have negotiated to lease the premises on favourable terms for a three year
lease with two one year options.
The proposed lease offers Council an opportunity to continue its tenure with a secure and
reliable tenant paying market rent.
COMMITTEE RECOMMENDATION
THAT:
1. The Lease of Part level 2, 36 Eton Street, Sutherland to Concrite Pty Limited for a term of
three years with two one year options, on a commercial basis that achieves prevailing market
value be approved.
2. In accordance with the Power of Attorney dated 6 July 2016 BK 4710 No. 28, the General
Manager execute any necessary documentation to give effect to these resolutions.
Council Meeting 21 May 2018
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REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7 MAY 2018
INF027-18 MAJOR INFRASTRUCTURE PROJECTS REVIEW
EXECUTIVE SUMMARY
A number of major projects have been completed and officially opened in 2017/18.
The Sutherland Entertainment Centre major refurbishment project will be reported in detail
separately.
Stage 2 of the Cronulla Town Centre Masterplan relies on a further report to Council as
resolved in MOT 017-18.
COMMITTEE RECOMMENDATION
That the report “Major Infrastructure Projects Review” be accepted and staff be thanked for their
input.
Council Meeting 21 May 2018
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REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 7 MAY 2018
PLN033-18 CAMELLIA GARDENS CAMP MANAGEMENT PLAN ENDORSEMENT AND
EXHIBITION FEEDBACK
EXECUTIVE SUMMARY
Council recently exhibited the draft Camellia Gardens Flying-fox Camp Management (CMP).
The majority of respondents were supportive of the draft CMP as it was exhibited, and the
priority actions were updated to reflect the results of community engagement with a focus on
managing vegetation, faecal drop, and education.
Additional funding in the amount of $17,500 is required to implement actions proposed in the
CMP that are not already covered by grant funding.
This report seeks endorsement of the amended CMP following community engagement, and
allocation of funding to implement priority actions.
COMMITTEE RECOMMENDATION
THAT Council:
1. Endorse the final version of the Camellia Gardens Flying-fox Camp Management Plan.
2. Allocate funds in the amount of $17,500 for the 2018-19 financial year for the implementation
of the Camellia Gardens Flying-fox Camp Management Plan.
Council Meeting 21 May 2018
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PLN034-18 RESULTS PUBLIC EXHIBITION SUEZ EXTENDED OPERATING HOURS
EXECUTIVE SUMMARY
The public exhibition of the SUEZ proposal to extend the operating hours of the Lucas Heights
Resource Recovery Park has been completed.
No public submissions were received.
Submissions were received from two public agencies; Roads and Maritime Services (no
objection) and the Environment Protection Authority (odour concerns).
This report seeks Council’s endorsement for the General Manager to accept the consent
conditions and allow the modified hours to proceed.
COMMITTEE RECOMMENDATION
THAT:
1. The report “Results Public Exhibition SUEZ Extended Operating Hours” be received and
noted.
2. Subject to conditions of consent acceptable to Council’s Principal Environmental Scientist, the
General Manager notify SUEZ of Council’s acceptance of the consent conditions in
accordance with clause 18.2 (b) of the 2000 Deed of Agreement.
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COR022-18 TREE MANAGEMENT UPDATE - FURTHER REPORT
Attachments: Nil
EXECUTIVE SUMMARY
This report aims to inform Council of current and proposed statistical information on tree loss and gain
across the Shire, and responds to motion MOT023-17 and MOT008-18.
REPORT RECOMMENDATION
That the report Tree Management Update be received and noted.
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PURPOSE
The purpose of this report is to provide a status update on current and future statistical information on
tree loss and gain across the Shire, and responds to motion MOT023-17 and MOT008-18.
BACKGROUND
At its meeting of 20 February 2017, Council resolved the following (MOT023-17 – Quarterly Report on
Trees):
Council to receive a report each quarter in 2017 with information readily available on:
1) The number of trees as a consequence of:
(i) development consents;
(ii) permits to remove trees on public land;
(iii) permits to remove trees on private land; and
(iv) Council’s proactive tree removal on health and safety grounds.
2) The number of trees planted as an outcome of:
(i) conditions of development consent requiring replacement plants; and
(ii) the Green Streets Program.
3) The number of replanted trees that are inspected to ensure their survival.
4) The report include the previous four years historical figures where available.
In addition to the above, Council also resolved on 20 November 2017 (MOT008-18 – Trees Near
Housing on Council Land in Bushfire Prone Zones):
That a report be provided in early 2018 setting out options for the appropriate management of
trees on public land in bushfire zones.
The review shall include:
1) Mechanisms to ensure trees within ten metres of a dwelling do not elevate the risk of
fire to the property;
2) Identification of opportunities to improve the local tree canopy under Council’s Green
Streets Program in circumstances where trees are removed
3) Within the policy, Council’s tree planting not affect any residents solar panels.
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DISCUSSION
MOT023-17, 20/2/17: Quarterly Report on Trees
The data within the table below include trees determined for removal during the time period between
1 August 2017 and 1 February 2018. For DA’s and private tree applications, residents have up to 3
years to remove trees that have been approved for removal. Some trees approved for removal are
not actually removed due to cost, owners selling the property, and the like. Therefore the data for
private property is representative of what was approved to be removed during this timeframe.
Avenue for tree removal No of trees approved
for removal
No of trees required to be
planted if removals occur
Trees planted to
date
Development applications 1042 2749 573 (not all sites
are inspected)
Private Tree applications 730 1123 unknown
Reactive public place trees 490 Offset through Green Streets
RMS Projects 195 975 Not commenced
Ausgrid Projects 149 596 Not commenced
Green Streets Program 1239
Total: 2723 4962 1822
There are a number of limitations to presenting accurate data on trees for both public and private land:
The data fields to capture tree removal for DA’s were configured in June 2017 and amended in
August 2017 and it has been an incremental adoption of populating tree fields over a 6 month
period;
We do not know the volume of tree removal on private property for exempt species, trees
removed under RFS 10/50 Code of Practice, or illegal tree removal that was not reported to
Council;
Our public place tree system is only configured to capture up to 3 trees per request;
For storm events, safety and priority requests, not all tree removal data is captured;
Public place tree reporting statistics are not yet captured across multiple Council systems; and
Does not take into account mortality rates of trees on development sites that were to be
retained, but die (from a sample of projects this could be a significant number).
Council’s Community Strategic Plan sets a goal of no net canopy loss across The Shire. Providing
data on trees being removed and replanted in a numerical way is not the best way to assess the net
gain/loss of canopy. The canopy of a large tree removed may cover an area of 30m2, whereas a
replacement tree has virtually no canopy for at least a few years. A better way to measure this is
spatially via vegetation analysis from aerial photography.
The technology now exists to compare images of canopy cover over time and identify differences to
be able to see where and how much vegetation has been removed. Council can then monitor
changes and trends in tree canopy and direct maintenance and planting into areas where canopy is
Council Meeting 21 May 2018
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reducing. It will illustrate if our greening goals are successful, inform decision making, and can help
prioritise the activities that will best meet our target outcomes.
This technology has been used by state government and other LGA’s, and provides a of the state of
canopy at a point in time. Council is currently investigating acquiring canopy cover vegetation
analysis software.
MOT008-18. 20/11/17 Trees near housing on Council Land in Bushfire Prone Zones
1. Mechanisms for bushfire management on private property:
The 10/50 Vegetation Clearing Bill introduced in August, 2014 allows people to clear certain
vegetation near their homes to improve protection from bush fires. Council’s policies and procedures
acknowledge the need for property owners and occupiers in bushfire prone areas to manage
vegetation that may contribute to a bushfire. For existing developments, they enable the legitimate
management of bushfire hazards, even on environmentally sensitive land. For new developments
adequate bushfire protection and environmental protection measures are designed and incorporated
at the time of approval.
On private land within the entitlement area, trees within 10 metres and other vegetation within 50
metres of a dwelling are able to be cleared by land owners without first needing to gain approval from
Council or other agencies, so long as the clearing is undertaken in accordance with a Code of Practice
published by the Rural Fire Service. Council has linked RFS mapping to its website for ease of use by
our residents.
Where residents are concerned that trees on Council property are a bushfire hazard, Council seeks
advice from the RFS. Council has a strong and well-established working relationship with the RFS
that ensures a prompt and systematic bush fire management referral process. The RFS employs
qualified Planning and Mitigation Officers with extensive experience and knowledge to determine risks
and appropriate responses. All tree pruning/removal requests which specify bushfire risk are referred
to RFS as a priority. Council follows the recommendations of RFS and undertakes works as advised.
Council has received very few complaints in the history of this referral service.
2. Identification of opportunities to improve the local tree canopy under Council’s Green
Streets Program in circumstances where trees are removed
In regard to when trees are planted, tree planting projects are carried out during the cooler months of
the year. The record breaking dry months we experienced over the 2017-18 summer period resulted
in the planting season in 2017 finishing early and delayed commencement of planting projects and
proactive public place tree works in 2018.
Undertaking large scale planting in the Shire in these climatic circumstances is a waste of resources,
as Council cannot adequately water all trees and they are prone to failure.
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With regard to where trees are planted, there are generally economies of scale in planting out streets
or precincts of a reasonable scale rather than one planting is small numbers where trees have been
removed (unless they are replacement trees planted and maintained by property owners). Projects
are progressed based on a range of criteria that have facilitated planting on main roads, in highly
used areas, in conjuction with community organisations and infrastructure projects or redevelopment
of land, and to provide a spread of projects across the Shire.
Opportunities to enhance the program that will be pursued going forward include:
Initiatives Opportunities
Resident engagement -
Community
Improved communication with our community resulting in
increased canopy cover, community satisfaction and
increased public understanding of the value of trees in urban
spaces. A success of the Green Streets process is increased
requests for street plantings by the community. Currently we
have 30 larger scale requests, and many more for one off
frontage plantings
Greater Sydney Commission
Blue Green Grid – Dept of
Planning and Environment
Green Streets planting strategies aligned to locations of
greatest congregation and usage from our community to
reinforce this strategy
202020 Vision – Federal
collaboration of business and
government
Green Streets planting strategies aligned to hot spot locations
where canopy loss and heat island effect have increased
Greener Places Policy - Dept of
Planning and Environment
This policy seeks to improve green infrastructure in urban
areas by heightening the importance of trees and open space
within the planning system
Removal/Replacement Projects –
Various state organisations
Collaborative projects with RMS, Transport NSW, Sydney
Trains, Sydney Water and Ausgrid
Cross divisional Projects -
Council
Green Streets Strategy with Open Space and Recreation
Strategy outcomes, parks and reserves projects, and
cycleway and footpath programs
3. Within the policy, Councils tree planting not affect any residents solar panels:
Trees and solar energy can co-exist. When undertaking planting projects, designers consider existing
solar services as well as northerly aspects to consider future solar generation. Species selection is
made to ensure long term retention of trees in a location with minimal conflict with lines, poles, paths,
pipes and panels.
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The consultation process adopted for Green Streets anables residents to discuss any concerns with
Council at the time street tree planting is occurring and to resolve concerns of current and future
situational impacts before they occur.
The Green Streets Strategy will outline the consideration of existing solar generation as part of the site
assessment when planning the Shire’s next generation of canopy.
RESOURCING STRATEGY IMPLICATIONS
Obtaining vegetation analysis in the Sutherland Shire will be pursued by Shire Planning in conjunction
with Information Management and Technology, and is expected to be carried out within the existing
resource allocation.
COMMUNITY ENGAGEMENT
No external consultation applies to this request.
STRATEGIC ALIGNMENT
In the recent community engagement exercise, our community stated that the number one thing they
value in the Sutherland Shire is “access to our beautiful beaches, parks and natural reserves.” This is
reflected in our vision, being:
“A connected and safe community that respects people and nature, enjoying active lives in a strong
local economy”
This is also reflected in our Community Strategic plan Outcome 2:
“We want to enhance and protect the beautiful and healthy natural environment of Sutherland Shire”
which flows down into the following strategy:
Strategy 2.2 Enhance and protect diverse natural habitats:
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
2.2.1: Enhance and protect our diverse flora,
fauna and ecological communities
2.D.5 Implement the Green Streets Program
2.2.2: Manage, promote and enhance our tree
canopy in urban and natural areas
2.2.3: Encourage responsible urban planning
which balances growth with environmental
sustainability
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POLICY AND LEGISLATIVE REQUIREMENTS
There are no policy or legislative requirements relating to this matter.
CONCLUSION
The above information has been provided in response to Council’s request for information and
responds to motion MOT023-17 and MOT008-18.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Environment Health and
Building, Michael Ryan, who can be contacted on 9710 0131.
File Number: 2015/11082
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COR023-18 APPOINTMENT OF SOUTH DISTRICT COMMISSIONER
Attachments: Nil
EXECUTIVE SUMMARY
District Commissioners for the five Greater Sydney Districts are appointed by the NSW Minister for
Planning (and ratified by Cabinet) on the recommendation of relevant local councils. Current terms
expire in September 2018. The Hon Morris Iemma has operated successfully as the District
Commissioner for the South District and it is recommended that he be re-appointed.
REPORT RECOMMENDATION
That the re-appointment of The Hon Morris Iemma as the District Commissioner for the South
District be endorsed.
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PURPOSE
The purpose of this report is to endorse the re-appointment of The Hon Morris Iemma as the District
Commissioner for the South District.
BACKGROUND
District Commissioners for the five Greater Sydney Districts are appointed by the NSW Minister for
Planning (and ratified by Cabinet) on the recommendation of relevant local councils.
The initial District Commissioner appointments expire in early September 2018. Under schedule 2 of
the Greater Sydney Commission Act 2015 (GSC Act), an appointed member holds office for such
period (not exceeding 4 years) as is specified in the appointment instrument. An appointed member
can be re-appointed and can hold office as a member for not longer than 8 years.
In accordance with section 6 of the GSC Act, the Chief Executive Officer of the Greater Sydney
Commission, on behalf of the Minister, is seeking advice and recommendations from local councils on
the appointment of a District Commissioner for the South District for a new term to commence in
September 2018.
DISCUSSION
Council may nominate a new District Commissioner or may choose to request that the current
Commissioner, Mr Iemma, be reappointed for a new term to commence in September 2018.
Since the inception of the Greater Sydney Commission the role of the District Commissioners has
evolved. District Commissioners were instrumental in the preparation of the Sydney Region Plan and
the District Plans. The District Commissioners also chaired the District Planning Panels which
determine significant development applications in the District.
The District Commissioners role has been refined with the finalisation of the District Plans. The
Commissioners no longer sit on District Planning Panels. Their role is to provide strategic input into the
future directions for Greater Sydney and to represent the interests of their District through this process.
In his role as South District Commissioner Mr Iemma has represented the interests of the South
District very well. As a former Premier he has a keen appreciation of government linkages which is
essential for coordinating the planning and delivery of necessary infrastructure between agencies to
support growth. As a long term resident of the District, with very strong community links and a keen
interest in sport and recreation, he has a deep understanding of local community priorities. He is well
placed to facilitate outcomes that are in the interest of the District. As such it is recommended that Mr
Iemma be re-appointed as the District Commissioner for the Southern District of Greater Sydney.
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RESOURCING STRATEGY IMPLICATIONS
There are no budget implications. District Commissioners are remunerated by the NSW government.
STRATEGIC ALIGNMENT
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
1.1 Our community and leadership will collaborate
to enable the lifestyle and environment to which
we aspire.
1N Advocate and maintain dialogue across all
levels of government and with key stakeholders
around issues impacting our community.
CONCLUSION
Mr Iemma has served Sutherland Shire well in his role as District Commissioner and a further term in
this role is supported.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Strategic Planning, Mark
Carlon, who can be contacted on 9710 0523.
File Number: 2017/289092
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COR024-18 SSROC GOVERNANCE AND STRUCTURE
Attachments: Appendix A⇩
EXECUTIVE SUMMARY
At the Southern Sydney Regional Organisation of Councils (SSROC) meeting held on 15
February 2018 it was agreed that consultation be undertaken with member councils to seek
their input into the proposed changes to SSROC’s governance and structure.
The proposed changes will address issues raised by NSW Fair Trading in regard to SSROC’s
current business structure and will see the establishment of strategic organisational model.
REPORT RECOMMENDATION
THAT:
1. Council endorse the Southern Sydney Regional Organisation of Councils (SSROC) proposal
to establish a Council of Mayors and the implementation of an appropriate business model as
outlined in the attached report - SSROC Council of Mayors and Incorporation (December
2017).
2. SSROC be advised that Council requires the alternate delegate to the Mayor to be the Deputy
Mayor.
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PURPOSE
This report seeks Council’s endorsement of the SSROC proposal to establish a Council of Mayors and
implementation of an appropriate business model.
BACKGROUND
Council is a long standing member of SSROC. As an outcome of the recent NSW local government
reform process the membership of SSROC has decreased from sixteen to eleven councils. That
reform process provided an opportunity for SSROC to examine its governance and structure.
Council’s current delegates to the SSROC Board are Cr Boyd and Cr Johns and the alternate
members are Cr Nicholls and Cr Plibersek. The Board meets on a quarterly (or as needed) basis.
DISCUSSION
In March 2017 SSROC representatives agreed to the establishment of a Council of Mayors, however
consideration and implementation of this proposal was subject to the appointment of delegates to
SSROC which has now occurred.
The proposed model would see the replacement of the existing structure with a Council of Mayors,
supported by a new General Managers Committee. The intention being to create a powerful strategic
voice for southern Sydney which would have sufficient influence to merit regular meetings with the
Premier to address key objectives of the metropolitan plan, regional issues and policy development.
In addition to this proposed change, SSROC, on advice received from NSW Fair Trading is required to
change its corporation status.
The attached report, SSROC Council of Mayors and Incorporation (December 2017), provides further
background information in regard to the implications of both of these changes.
The essential changes include the requirement for one voting delegate per council in the future (being
the Mayor) and an alternate delegate being nominated by the Mayor. It is considered that the
alternate delegate should be the Deputy Mayor rather than being nominated at the discretion of the
Mayor. Therefore it is recommended that SSROC be advised that Council requires the alternate
delegate to the Mayor to be the Deputy Mayor of Council.
The document also details a recommended approach to establish the proposed Council of Mayors and
the implementation of a more suitable business model.
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RESOURCING STRATEGY IMPLICATIONS
Council’s annual membership fee for SSROC has increased as a result of the total cost of the
secretariat being shared between eleven councils instead of the former sixteen councils. However this
increase in membership fees is within budget allocation.
STRATEGIC ALIGNMENT
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
1.2 Our leadership empowers a broad range of stakeholders.
1N.1 Undertake advocacy on issues as required.
POLICY AND LEGISLATIVE REQUIREMENTS
Adoption of the report recommendation does not change Council’s policy framework or legislative
requirements.
CONCLUSION
Establishing a Council of Mayors, supported by a Committee of General Managers, was chosen as the
model for the ROC in future at a joint meeting of Delegates and General Managers in March 2017.
Council mergers at the time prevented further progress on the establishment. Now that the mergers
have been proclaimed and the new councils elected, SSROC can proceed with this change.
A Council of Mayors would greatly strengthen SSROC’s advocacy function by ensuring that all Mayors
actively participate in the development of policy positions. As an extension, this strengthens Council’s
advocacy on local issues. A Council of Mayors representing over 1.7 million people, or a third of the
population of Sydney, could be a formidable influence in decision-making about and application of
policies to the area.
Council’s endorsement of the SSROC proposal to establish a Council of Mayors and implementation
of an appropriate business model is recommended.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the General Manager, Scott Phillips who
can be contacted on 9710 0359.
File Number: 2018/297909
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MOT020-18 KIRRAWEE COMMUNITY FACILITIES
Attachments: Nil
Pursuant to Notice, Councillor Johns submitted the following Motion:
REPORT RECOMMENDATION
THAT:
1. In recognition of the increased population in Kirrawee upon completion of South Village,
Council commits to providing high quality, fit for purpose community facilities in and around the
Kirrawee town centre.
2. To ensure all community needs are met in a sustainable manner, Council receives a report as
soon as practicable detailing:
a. A needs analysis of community facilities and services in and around Kirrawee over the
next twenty years;
b. Existing community facilities and services and their capacity for expansion;
c. Opportunities to partner with service providers, co-locate services and increase the
capacity of community facilities;
d. Opportunities to maximise community use of the park within South Village with
community facilities, active and passive recreation spaces; and
e. Funding opportunities including, but not limited to income derived from Council owned
commercial property in South Village.
File Number: 2018/307295
Council Meeting 21 May 2018
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CONFIDENTIAL REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7
MAY 2018
In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be
considered in the Closed Session:
INF008A-18 T 756/18 UPGRADE OF THE UTILITY POOL AT SUTHERLAND LEISURE
CENTRE
Section 10A(2)(d)(i) Commercial Information of a Confidential Nature:
This matter is being considered in Closed session as it relates to commercial information the
disclosure of which would be likely to prejudice the commercial position of the person, company or
tenderer who supplied it. On balance, the public interest in preserving the confidentiality of information
provided by persons, companies or tenderers outweighs the public interest in maintaining openness
and transparency in council decision-making because the disclosure of this information could reveal
information that is commercial in confidence and the release of which could damage the commercial
position of the person, company or tenderer who supplied it.
Council Meeting 21 May 2018
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CONFIDENTIAL REPORTS FROM OFFICERS
In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be
considered in the Closed Session:
COR004A-18 PURCHASE OF LAND FOR ROAD DEDICATION - 22-24 BANKSIA ROAD,
CARINGBAH
Section 10A(2)(d)(ii) Commercial Information of a Confidential Nature:
This matter is being considered in Closed session as it relates to commercial information the
disclosure of which would be likely to confer a commercial advantage on a competitor of the council.
On balance, the public interest in preserving the confidentiality of information relating to council’s
commercial activities outweighs the public interest in maintaining openness and transparency in
council decision-making because the disclosure of this information could allow competitors to council’s
commercial activities to gain a commercial advantage.