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TRANSCRIPT
AGENDA
Municipality of South Dundas
Fifty-First Meeting of the Sixth Council
34 Ottawa Street Morrisburg ON
Tuesday, June 7, 2016 7:00 PM
Page
1. CALL TO ORDER
2. CONFIRMATION OF AGENDA
a) Additions, Deletions or Amendments
All matters listed under Consent Agenda, are considered
to be routine and will be enacted by one motion. Should
a Council member wish an alternative action from the
proposed recommendation, the Council member shall
request that this matter be moved to the appropriate
section at this time.
3. DECLARATION OF PECUNIARY INTEREST AND THE
GENERAL NATURE THEREOF
4. ADOPTION OF MINUTES
a) May 17, 2016 5 - 10
5. GENERAL CONSENT
a) Friends of Crysler's Farm Battlefield - Letter of Thanks
Action Recommended:
That Council receive and file for information.
11
b) Ontario Public Service Employees Union - Letter of
Support for Service Ontario Centre (Morrisburg)
Action Recommended:
That Council receive and file for information.
12 - 13
Page 1 of 88
c) Ministry of Economic Development, Employment and
Infrastructure - Letter
Action Recommended:
That Council receive and file for information.
14 - 15
d) Jim McDonell, MPP News Release - Housing and Long
Term Care for Ontarians
Action Recommended:
That Council receive and file for information.
16 - 17
e) Morrisburg Waterfront Committee Requests
Action Recommended:
That Council approve and file.
18
6. PUBLIC MEETING
a) Zoning Amendment - 10546 Broken Second Road 19 - 20
7. DEPUTATIONS PETITIONS PRESENTATIONS
8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS
a) Recreation & Facilities Report RF2016-01 - Replacement
of Rubber Flooring
21 - 22
b) Public Works Report PW2016-02 - Request for Tender
PW16-05 - Granular
23 - 25
c) Public Works Report PW2016-03 - Request for Quotation
PW16-03 - Collection and Removal of Scrap Metal at the
Williamsburg and Matilda Landfill Sites
26 - 27
d) Clerk Report CLK2016-03 - Hanesville Cemetery
28 - 30
e) Clerk Report CLK2016-04 - Waterfront Committee
Members
31
Page 2 of 88
f) Clerk Report CLK2016-05 - Signs
32 - 34
9. CORRESPONDENCE
10. NOTICES OF MOTIONS
11. UNFINISHED BUSINESS DISCUSSION ITEMS
a) Council Representatives
County Council – Mayor or Deputy Mayor
Cemetery Board – Councillor Mellan
Iroquois & District Business Group – Deputy Mayor Locke
Galop Canal Iroquois Landing Marina – Deputy Mayor
Locke
Morrisburg B.I.A. – Councillor Ewing
Provincial Offences – Councillor Mellan
South Dundas Chamber of Commerce – Councillor St.
Pierre
South Nation Conservation Authority – Councillor Mellan
Rideau St. Lawrence Utilities Director – Councillor Ewing
Morrisburg Waterfront Committee – Councillor St. Pierre
Iroquois Waterfront Committee - Deputy Mayor Locke
South Branch Committee Fund - Mayor Delegarde
12. BY-LAWS
a) 33 - Zoning By-law Amendment - 10546 Broken Second
Road
35 - 37
b) 34 - Road Naming
38 - 39
c) 35 - Supply of Granular
40 - 58
d) 36 - Scrap Metal
59 - 86
e) 37-Confirmatory By-Law
87 - 88
Page 3 of 88
13. IN CAMERA
14. ADJOURNMENT
Page 4 of 88
MINUTES
FIFTIETH MEETING OF THE SIXTH COUNCIL OF THE
CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
The Fiftieth Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 7:00
p.m., May 17, 2016.
Present: Mayor Delegarde
Deputy Mayor Locke Councillors St. Pierre, Ewing, Mellan
Director of Corporate Services/Clerk Brunt Director of Public Works, Deputy Treasurer, Economic
Development Officer and Communications & Tourism Coordinator
Regrets: Chief Administrative Officer/Treasurer Geraghty
CALL TO ORDER
CONFIRMATION OF AGENDA - Additions, Deletions, and Amendments – Nil
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF – Nil
ADOPTION OF MINUTES
Resolution No. 14-18-417 Moved by Councillor St. Pierre Seconded by Councillor Mellan
THAT the minutes of the Forty-Ninth Regular Meeting and the minutes of the
Forty-Ninth In Camera Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas be adopted as circulated.
CARRIED
May 17, 2016
Page 5 of 88
Minutes -2- May 17, 2016
GENERAL CONSENT
Resolution No. 14-18-418 Moved by Councillor St. Pierre
Seconded by Councillor Mellan THAT all items listed under the General Consent section of the Agenda be
adopted as presented. CARRIED
1. First Annual Port of Johnstown Port Day – Open House
Action Recommended That Council receive and file for information.
2. Seaway Valley Crime Stoppers Annual Golf Tournament –
Financial Request
Action Recommended That Council receive and file for information.
3. Community Living Dundas County Annual Golf Tournament –
Financial Request Action Recommended
That Council receive and file for information.
4. Children’s Treatment Centre Annual Bike-a-Thon – Invitation Action Recommended
That Council receive and file for information.
5. Association of Municipalities of Ontario (AMO) – Financial Request for Fort McMurray Disaster
Action Recommended
That Council receive and file for information.
6. Dundas County Fundraiser for Fort McMurray Action Recommended
That Council receive and file for information.
7. Township of Champlain Support Request – Review of the Green Energy Act
Action Recommended That Council receive and file for information.
8. Regional Municipality of Niagara – Lyme Disease
Action Recommended That Council receive and file for information.
May 17, 2016
Page 6 of 88
Minutes -3- May 17, 2016
GENERAL CONSENT (Cont’d)
9. Economic Development Key Information Report – Summary of
Government Meetings Action Recommended
That Council receive and file for Information.
10. Planning & Enforcement Key Information Report – 95-2016 Tile Loan Application
Action Recommended That Council approve and refer back to Staff.
PUBLIC MEETING – Nil
DEPUTATIONS PETITIONS PRESENTATIONS
Jim Hendry and Mike Leger of South Nation Conservation updated Council on the status of current and ongoing projects within the watershed.
COUNCIL DEPARTMENTAL COMMITTEE REPORTS
1. Public Works Report PW2016-01
Resolution No. 14-18-419 Moved by Councillor Mellan
Seconded by Councillor St. Pierre THAT the Council of the Municipality of South Dundas approve Report
PW2016-01 to accept the recommendations of Staff regarding the rehabilitation of urban and rural roads.
CARRIED
CORRESPONDENCE – Nil
NOTICES OF MOTIONS – Nil
UNFINISHED BUSINESS DISCUSSION ITEMS
1. Service Ontario Closures
Resolution No. 14-18-420 Moved by Councillor Mellan
Seconded by Councillor St. Pierre WHEREAS the Ministry of Government & Consumer Services has
announced it is closing the Service Ontario Centre in Morrisburg in the Municipality of South Dundas;
May 17, 2016
Page 7 of 88
Minutes -4- May 17, 2016
UNFINISHED BUSINESS DISCUSSION ITEMS (Cont’d)
AND WHEREAS the closest Service Ontario Centre with the same level
of service is located approximately 100 kilometres (round trip) from Morrisburg;
AND WHEREAS the Municipality has several businesses, including
automobile dealerships, that face increased costs and inconvenience to their customers if they lose direct access to a local Service Ontario
Centre;
AND WHEREAS closing the Service Ontario Centre in South Dundas would cause unnecessary hardship to young families and seniors who
do not have internet access or transportation to attend a Service
Ontario location outside the Municipality;
AND WHEREAS the government has provided no supporting information or a business case to validate its decision;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of South Dundas requests the Minister of Government & Consumer Services to immediately reverse the decision to close the
Service Ontario Centre in Morrisburg to ensure South Dundas residents can access government services where they live;
AND FURTHER THAT a copy of this resolution be forwarded to the
Minister of Government & Consumer Services and Stormont, Dundas and South Glengarry MPP Jim McDonnell;
AND FURTHER THAT a copy of this resolution be forwarded to the United Counties of SDG, Township of Edwardsburgh/Cardinal, and
Township of South Stormont for their support. CARRIED
2. Council representatives provided updates on committee activities.
BY-LAWS
Resolution No. 14-18-421 Moved by Deputy Mayor Locke
Seconded by Councillor Ewing THAT By-Law No. 2016-26, being a By-law to appoint a Poundkeeper,
establish the duties of the Poundkeeper and recovery of costs for service, be read and passed in open Council, signed and sealed.
CARRIED
May 17, 2016
Page 8 of 88
Minutes -5- May 17, 2016
BY-LAWS (Cont’d)
Resolution No. 14-18-422 Moved by Councillor Ewing
Seconded by Deputy Mayor Locke THAT By-Law No. 2016-28, being a By-law to amend By-law No. 2013-38 to
authorize the extension of an Agreement for the lease of property with T.R. Leger School of Adult, Alternative and Continuing Education of the Upper
Canada District School Board (Board), be read and passed in open Council, signed and sealed.
CARRIED
Resolution No. 14-18-423 Moved by Deputy Mayor Locke Seconded by Councillor Ewing
THAT By-Law No. 2016-29, being a By-law to adopt Policy No. 2-9 to
establish procedure to assign Vadim Access Code/PIN’s, be read and passed in open Council, signed and sealed.
CARRIED
Resolution No. 14-18-424 Moved by Councillor Ewing Seconded by Deputy Mayor Locke
THAT By-Law No. 2016-30, being a By-law to abandon a portion of the Howard Mellan Municipal Drain, be read and passed in open Council, signed
and sealed. CARRIED
Resolution No. 14-18-425 Moved by Deputy Mayor Locke
Seconded by Councillor Ewing THAT By-Law No. 2016-31, being a By-law to repeal By-Law No. 2014-41
and replace Policy No. 2-7 Art Display Policy in its entirety, be read and
passed in open Council, signed and sealed. CARRIED
Resolution No. 14-18-426 Moved by Councillor Ewing
Seconded by Deputy Mayor Locke THAT By-Law No. 2016-32, being a By-law to adopt, confirm and ratify
matters dealt with by resolution, be read and passed in open Council, signed and sealed.
CARRIED
May 17, 2016
Page 9 of 88
Minutes -6- May 17, 2016
IN CAMERA - Land Acquisition
Resolution No. 14-18-427 Moved by Councillor St. Pierre
Seconded by Councillor Mellan THAT Council proceed In Camera in order to address a matter pertaining to a
proposed or pending acquisition of land for municipal or local board purposes.
CARRIED
Resolution No. 14-18-428 Moved by Councillor Mellan Seconded by Councillor St. Pierre
THAT the Council of the Municipality of South Dundas rise and reconvene and authorize Staff to proceed as directed.
CARRIED
ADJOURNMENT
Resolution No. 14-18-429 Moved by Deputy Mayor Locke
Seconded by Councillor Ewing THAT Council now adjourn to meet again at the call of the chair.
CARRIED
______________________ MAYOR
______________________ CLERK
May 17, 2016
Page 10 of 88
20 April, 2016
Letter of Thank You to Mayor Evonne Delegarde and the Members of the Council of South Dundas: Mr. Jim Locke, Mr. Bill Ewing, Mr. Marc St. Pierre, Mr. Archie Mellan; On behalf of the Volunteers of the Friends of Crysler’s Farm Battlefield I would like to thank the Township of South Dundas for the generous donation. Thank you is extended to Communications and Tourism Director Katherine Wells for her time and effort in this regard. This donation will enable the group to continue in its role as public educator, while commemorating the event that is not only of historical importance to the area but to that of the history of the Country. It is hoped that the members of Council and Staff of the Municipality of South Dundas will, along with their families join us at the Battlefield Memorial, Upper Canada Village for this summer’s re-enactment on the 9th and 10th of July. Bring a chair or blanket and enjoy the view of the St. Lawrence from the shaded embankment of the Memorial. We also offer shuttle service to and from the battlefield for those physically challenged. Best Regards, Sincerely, President David Conner & Executive of the Friends of Crysler’s Farm Battlefield Remember 11 November 1813
Friends of Crysler's Farm Battlefield - Letter of Thanks
Page 11 of 88
Ontario Public Service Employees Union - Letter of Support for Service Ontario Centre (Morrisburg)
Page 12 of 88
Ontario Public Service Employees Union - Letter of Support for Service Ontario Centre (Morrisburg)
Page 13 of 88
Ministry of Economic Development, Employment and Infrastructure - Letter
Page 14 of 88
Ministry of Economic Development, Employment and Infrastructure - Letter
Page 15 of 88
Jim McDonell, MPP News Release - Housing and Long Term Care for Ontarians
Page 16 of 88
Jim McDonell, MPP News Release - Housing and Long Term Care for Ontarians
Page 17 of 88
Morrisburg Waterfront Committee
May 18, 2016 meeting
3 member applications were approved by the committee tp be forwarded to Council for final approval,
Bill Laurin, Kimberley Casselman, Maggie Harvey
Waterfront Committee would like approval to spend the $1,950 from the 100 Women Who Care plus
$5,000 to purchase (4)picnic tables and (4) benches
The Ampitheatre needs to be addressed soon to rectify seating problems. It was suggested to
investigate Bleacher Style metal seats. We also should have a temporary canopy for over the stage area
There appears to be some benches missing on dock. Get SD to investigate.
The goose population (and their mess) needs to be addressed.
A Skateboard park was suggested from comments at trade show. MWF committee agrees and feel
investigation into requirements should happen
Washroom time schedule should be checked
Morrisburg Waterfront Committee Requests
Page 18 of 88
ZONING BY-LAW AMENDMENT
10546 BROKEN SECOND ROAD
NORTH ½ LOTS 26 & 27, CONCESSION 1, RANGE 1 IN THE FORMER GEOGRAPHIC TOWNSHIP OF MATILDA
MUNICIPALITY OF SOUTH DUNDAS
EXPLANATORY NOTE
This lot was subject to a consent application which resulted in the severance
of a vacant farm parcel comprising the bulk of the property from a surplus dwelling lot.
This Zoning By-law Amendment is needed to fulfill a condition of approval of
the aforementioned consent application wherein the retained lot is to be rezoned to a residential zone to permit the existing legal non-complying
single detached dwelling and accessory structure. The zoning is being changed by rezoning the portion of the retained parcel zoned as Mineral
Aggregate-Reserve (MAR) to Rural (RU).
This Amendment is related to the following Consent Application B-1/16. The
Key Plan identifies the location of the approximately 4.3 acres of land that are affected.
This Zoning By-law Amendment is not related to any Minor Variance, Official
Plan Amendment or Plan of Subdivision.
These lands are designated in the Stormont, Dundas and Glengarry Official Plan as Rural District Lands. A portion of the severed lands have an
Extractive Resource Lands overlay.
Zoning Amendment - 10546 Broken Second Road
Page 19 of 88
Zoning Amendment - 10546 Broken Second Road
Page 20 of 88
MUNICIPALITY OF SOUTH DUNDAS
Recreation & Facilities Department
Report RF2016-01
To: Mayor & Council
From: Donald W Lewis, Director
Date: June 7, 2016
Subject: Replacement of Rubber Flooring
Recommendation:
THAT the Council of the Municipality of South Dundas approve Report RF2016-01 to accept the quotation from Morrisburg Home Hardware for
replacement of rubber flooring at the Morrisburg Arena in the amount of $15,418.85 HST included.
Background:
There were phone calls and emails sent out. This replacement is required
because flooring in the arena is in bad shape and is a concern of a safety.
Discussion/Options:
There were three companies that submitted quotations for the rubber
flooring, all three companies met the specifications for this quotation. Please see attached.
Current & Future Budget Implication:
This amount is in the 2016 budget.
Recreation & Facilities Report RF2016-01 - Replacement of Rubber Flooring
Page 21 of 88
REPLACEMENT OF RUBBER FLOORING
BUDGET 2016 $19,436.00
COMPANY SUBTOTAL HST TOTAL HST REBATE COST TO MUNICIPALITY
MORRISBURG HOME HARDWARE
13,645.00 1,773.85 15,418.85 1,533.69 13,885.16
TOTAL 13,645.00$ 1,773.85$ 15,418.85$ 1,533.69$ 13,885.16$
SOUND BARRIERS
14,765.10 1,919.46 16,684.56 1,659.59 15,024.98
TOTAL 14,765.10$ 1,919.46$ 16,684.56$ 1,659.59$ 15,024.98$
BLACK LUMBER CO. LTD.
19,095.00 2,482.35 21,577.35 2,146.26 19,431.09
TOTAL 19,095.00$ 2,482.35$ 21,577.35$ 2,146.26$ 19,431.09$
2016 RUBBER FLOORING - MORRISBURG ARENA
2016 RUBBER FLOORING - ARENA
Recreation & Facilities Report RF2016-01 - Replacement of Rubber Flooring
Page 22 of 88
MUNICIPALITY OF SOUTH DUNDAS
Public Works Department
Report PW2016-02
To: Mayor & Council
From: Christopher Bazinet, Director
Date: June 7, 2016
Subject: Request for Tender PW16-05 - Granular
Recommendation:
THAT the Council of the Municipality of South Dundas accept Report No.
PW16-02 to award the Request for Tender PW16-05 for the supply and delivery of Road Maintenance Stone and Winter Stone Dust for 2016 in the
amount of $11.85 per tonne plus HST for Maintenance Stone and $10.68 per tonne plus HST for Winter Stone Dust to Cornwall Gravel Company Ltd.
Background:
In compliance with the South Dundas Roads Maintenance Program a request for tender was let for 5/8 Stone for Road Maintenance and stone dust for
winter maintenance.
Discussion/Options:
There were two companies that bid on the Granular Tender which were: Cornwall Gravel Company and David Brown Construction. The tender
included two sections for bids: maintenance stone and stone dust. Cornwall Gravel Company placed a bid for both sections and David Brown
Construction only placed a bid on the maintenance stone. The tender was advertised in the three local papers as well as on the Municipal website.
Current & Future Budget Implication:
Tendered pricing per tonne attached.
The 2016 Budget Amount for Maintenance Stone is $66,000.00 and for Stone & Sand Mix is $110,000.00.
Expenditure for maintenance stone will be $66,000 and stone dust will be
$32,000. Projected expenditure will be within the 2016 budget.
Public Works Report PW2016-02 - Request for Tender PW16-05 - Granular
Page 23 of 88
2016-05-PW
CONTRACTOR SUBTOTAL HST TOTAL HST REBATE COST TO TOWNSHIP
Cornwall Gravel Company
11.85 1.54 13.39 1.33 12.06
TOTAL 11.85$ 1.54$ 13.39$ 1.33$ 12.06$
David Brown Construction
- - - - -
TOTAL -$ -$ -$ -$ -$
Granular (Maintenance Stone per Tonne) PW16-05
5/31/2016
Public Works Report PW2016-02 - Request for Tender PW16-05 - Granular
Page 24 of 88
2016-05-PW
CONTRACTOR SUBTOTAL HST TOTAL HST REBATE COST TO TOWNSHIP
Cornwall Gravel Company
10.68 1.39 12.07 1.20 10.87
TOTAL 10.68$ 1.39$ 12.07$ 1.20$ 10.87$
David Brown Construction
15.00 1.95 16.95 1.69 15.26
TOTAL 15.00$ 1.95$ 16.95$ 1.69$ 15.26$
Granular (Stone Dust per Tonne) PW16-05
5/31/2016
Public Works Report PW2016-02 - Request for Tender PW16-05 - Granular
Page 25 of 88
MUNICIPALITY OF SOUTH DUNDAS
Public Works Department
Report PW2016-03
To: Mayor & Council
From: Christopher Bazinet, Director
Date: June 7, 2016
Subject: Request for Quotation PW16-03 - Collection and Removal of
Scrap Metal at the Williamsburg and Matilda Landfill Sites
Recommendation:
THAT the Council of the Municipality of South Dundas approve Report
PW2016-03 to award Request for Quotation PW16-03 for the collection and removal of scrap metal at the Williamsburg and Matilda Landfill Sites in the
amount of $102.50 plus HST per tonne to Triple M Metal.
Background:
In compliance with the requirements outlined in the Operational Plan for the
South Dundas Landfills a request for quotation was advertised for removal of scrap metal. The request for quotation requested the provision of all
necessary equipment to remove and market the material as well as a financial reimbursement component to the Municipality.
Discussion/Options:
There were two companies that bid on the removal of scrap metal were:
Triple M Metal and AIM. The request for quotation was advertised in the three local newspapers as well as on the Municipal website.
Current & Future Budget Implication:
Pricing information attached.
Public Works Report PW2016-03 - Request for Quotation PW16-03 - Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites
Page 26 of 88
2016-03-PW
CONTRACTOR SUBTOTAL HST TOTAL
Triple M Metal
102.50 13.32 115.82
TOTAL 102.50$ 13.32$ 115.82$
AIM
51.50 6.70 58.20
TOTAL 51.50$ 6.70$ 58.20$
Collection and Removal of Scrap Metal from the Williamsburg and Matilda Landfills PW16-03
6/1/2016
Public Works Report PW2016-03 - Request for Quotation PW16-03 - Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites
Page 27 of 88
MUNICIPALITY OF SOUTH DUNDAS
Administration Department
Report CLK2016-03
To: Mayor & Council
From: Brenda M. Brunt, Director
Date: June 7, 2016
Subject: Hanesville Cemetery
Recommendation:
THAT the Council of the Municipality of South Dundas accept Report CLK2016-03 to approve the transfer of the Hanesville Cemetery to the
Municipality of South Dundas.
Background:
The Hanesville Cemetery has been operated and maintained by a Board of
Directors for many years. The cemetery is still active, meaning there are plot sales and burials. Correspondence (as attached) has been received
from the last remaining Director requesting transfer of the cemetery to the Municipality.
Discussion/Options:
Contact has been made with the Chair of the Williamsburg Cemetery Board
to request the Board to accept the transfer of the Hanesville Cemetery under the same License and Operator’s Certificate as they presently operate.
Williamsburg will meet in the near future to discuss but in the meantime the Municipality can accept transfer.
The Bereavement Authority of Ontario (BAO) has been contacted to assist with the transfer.
Clerk Report CLK2016-03 - Hanesville Cemetery
Page 28 of 88
Current & Future Budget Implication:
Presently these cemeteries have operational funds but the Williamsburg
Cemetery Board is going to be short on funds this year. They may be requesting financial assistance to mow the cemeteries this year. The
Hanesville Cemetery is solvent for this year.
Clerk Report CLK2016-03 - Hanesville Cemetery
Page 29 of 88
Clerk Report CLK2016-03 - Hanesville Cemetery
Page 30 of 88
MUNICIPALITY OF SOUTH DUNDAS
Administration Department
Report CLK2016-04
To: Mayor & Council
From: Brenda M. Brunt, Director
Date: June 7, 2016
Subject: Waterfront Committee Members
Recommendation:
THAT the Council of the Municipality of South Dundas accept the following members for addition to the Morrisburg Waterfront Committee:
Kimberley Casselman, Bill Laurin, Maggie Harvey.
Background:
The Morrisburg Waterfront Committee operates with seven members and one Council representative.
Discussion/Options:
Three interested parties have submitted applications to assist the Morrisburg
Waterfront Committee to progress their project. According to the minutes from the Morrisburg Waterfront Committee these three persons have been
approved.
Current & Future Budget Implication:
Nil
Clerk Report CLK2016-04 - Waterfront Committee Members
Page 31 of 88
MUNICIPALITY OF SOUTH DUNDAS
Administration Department
Report CLK2016-05
To: Mayor & Council
From: Brenda M. Brunt, Director
Date: June 7, 2016
Subject: Signs
Recommendation:
THAT the Council of the Municipality of South Dundas approve Report CLK2016-05 to accept the quotation from Maximum Signs to supply the
twelve blade signs and one hamlet sign for the amount of $960.00 plus HST.
Background:
The sign program was finalized in 2015 but Council felt the signs were not complete without their identifiers, i.e. Home of Dr. Locke.
Discussion/Options:
A request for quotation was sent to three Companies and the total purchase was under $5,000.00. Two companies have submitted prices as per the
attached.
Current & Future Budget Implication:
This amount is not included in the 2016 budget.
Clerk Report CLK2016-05 - Signs
Page 32 of 88
SIGN BLADES/HAMLET SIGN
BUDGET 2016 $0.00
COMPANY SUBTOTAL HST TOTAL HST REBATE COST TO MUNICIPALITY
MAXIMUM SIGNS
960.00 124.80 1,084.80 107.90 976.90
TOTAL 960.00$ 124.80$ 1,084.80$ 107.90$ 976.90$
DAVE'S SIGNS
3,885.00 505.05 4,390.05 436.67 3,953.38
TOTAL 3,885.00$ 505.05$ 4,390.05$ 436.67$ 3,953.38$
12 SIGN BLADES, ONE HAMLET SIGN
BLADE SIGNS & HAMLET
Clerk Report CLK2016-05 - Signs
Page 33 of 88
Clerk Report CLK2016-05 - Signs
Page 34 of 88
MUNICIPALITY OF SOUTH DUNDAS
Planning & Enforcement Department Report
Explanatory Note
To: Mayor & Council
From: Donald JW Lewis, Director
Date: June 7, 2016
Subject: 33- Zoning By-law Amendment - 10546 Broken Second Road
Recommendation:
THAT By-Law No. 2016-33, being a By-law to amend By-law No. 2010-48, be read and passed in open Council, signed and sealed.
Background:
The Municipality has received a request to amend current Zoning from “Mineral Aggregate Reserve (MAR)” to “Rural (RU)”.
The purpose of this Zoning By-law amendment is to fulfill one of the
Municipal conditions of the recent Consent application (SDG #B-01/16) wherein the retained lot is to be rezoned to a residential zone to permit the
existing legal non-complying single detached dwelling and accessory structures.
Please refer to key map depicting area affected.
33 - Zoning By-law Amendment - 10546 Broken Second Road
Page 35 of 88
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2016-33
A By-law to amend By-Law No. 2010-48.
WHEREAS By-Law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;
AND WHEREAS the Municipality of South Dundas deems it advisable to
amend By-Law No. 2010-48 as hereinafter set forth;
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. The area affected by this By-law is indicated by the shaded tone on Schedule ‘A’ attached hereto and forming part of this By-law.
2. By-Law No. 2010-48 is hereby amended as follows:
i) Schedule 8 of By-Law No. 2010-48 is hereby amended in
accordance with Schedule ‘A’ attached hereto;
ii) The area shown on Schedule ‘A’ to this By-law shall henceforth be zoned Rural (RU).
3. This By-law shall come into full force and effect in accordance with the
Planning Act, R.S.O. 1990, as amended.
READ and passed in open Council, signed and sealed this 7th day of June,
2016.
_______________________
MAYOR
_______________________
CLERK
33 - Zoning By-law Amendment - 10546 Broken Second Road
Page 36 of 88
Schedule ‘A’
to By-law No. 2016-33
33 - Zoning By-law Amendment - 10546 Broken Second Road
Page 37 of 88
MUNICIPALITY OF SOUTH DUNDAS
Public Works Department Report
Explanatory Note
To: Mayor & Council
From: Chris Bazinet, Director
Date: June 7, 2016
Subject: 34 - Road Naming
Recommendation:
THAT By-Law No. 2016-34, being a By-law to amend By-law No. 2003-12 to name/rename a road, be read and passed in open Council, signed and
sealed.
Background:
The extension to Campbell Street has been completed in Industrial Park
Morrisburg. This By-law will assume and name the extension to Campbell Street.
Also, the original by-law for road naming did not include Chestnut Street,
therefore, Staff have included it in this by-law.
34 - Road Naming
Page 38 of 88
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS BY-LAW NO. 2016-34 A By-Law to amend By-Law No. 2003-12 to name and/or rename roads. WHEREAS the Council of the Corporation of the Municipality of South Dundas deems it expedient to review and amend By-Law No. 2003-12 for the purpose of public safety to name all local roads within the said Municipality to easily identify property locations;
AND WHEREAS it is deemed expedient to accept and assume the extension to Campbell Street on Parts 1 & 2 on Registered Plan 8R-5514 as part of the public highway system;
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. That all of the works constructed and described as Part of Lot 29, Concession 1, Part of Lot 13, Registered Plan No. 46 known as Campbell Street are hereby accepted and assumed as part of the public highway system of the Municipality of South Dundas.
2. And That Section 264 be deleted in its entirety and replaced with:
“That the road commencing at Stormont, Dundas and Glengarry County Road 2 running northerly to Industrial Road be named “Campbell Street”.
3. And That That the road commencing at Allison Avenue running easterly
approximately 600 feet be named “Chestnut Street”.
4. That all other provisions of By-Law No. 2003-12 shall remain in effect.
5. That this By-Law shall come in force and take effect immediately upon
enactment thereof. READ and passed in open Council, signed and sealed this 7th day of June, 2016.
_____________________________ MAYOR
_____________________________ CLERK
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MUNICIPALITY OF SOUTH DUNDAS
Administration Department Report
Explanatory Note
To: Mayor & Council
From: Chris Bazinet, Director
Date: June 7, 2016
Subject: Supply of Granular
Recommendation:
THAT By-Law No. 2016-35, being a By-law to enter into an Agreement with Cornwall Gravel Company Limited for supply and delivery of Granular, be
read and passed in open Council, signed and sealed.
Background:
This Agreement will bind the Contractor to the requirements of the Tender
PW16-05 for granular for 2016.
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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2016-35
A BY-LAW to enter into an Agreement with Cornwall Gravel Company Limited for supply and delivery of Granular.
WHEREAS the Municipal Act, 2001, as amended, provides that the powers
of the municipality shall be exercised by By-law;
AND WHEREAS the Municipality of South Dundas desires to execute an Agreement with Cornwall Gravel Company Limited for the supply and
delivery of Granular under Contract No. MPW2016-05;
NOW THEREFORE the Council of the Corporation of the Municipality of
South Dundas enacts as follows:
1. THAT an Agreement be executed with Cornwall Gravel Company Limited in accordance with Schedule “A” attached to this By-law.
2. That the Mayor and Clerk are hereby authorized to execute all
documents as required to effectively carry out this Contract Agreement.
READ and passed in open Council, signed and sealed this 7th day of June,
2016.
___________________________ MAYOR
___________________________
CLERK
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CONTRACT AGREEMENT Page 1
MUNICIPALITY OF SOUTH DUNDAS
Supply of Granular
CONTRACT NO. MPW2016-05
CONTRACT AGREEMENT
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CONTRACT AGREEMENT Page 2
PROJECT:
Municipality of South Dundas
CONTRACT NO. MPW2016-05
THIS AGREEMENT made in duplicate this 7th day of June in the
year 2016.
BETWEEN:
Cornwall Gravel Company Ltd. (Hereinafter called the
“Contractor”) of the first part. and
Municipality of South Dundas (Hereinafter called the
“Municipality”) of the second part.
WITNESSETH that the Contractor and the Municipality, for the considerations
hereinafter indicated, undertake and agree as follows:
ARTICLE I
a) This contract is for the supply and delivery of Granular as set out in
your proposal which was opened on May 27th, 2016. The tender document is attached to this agreement.
ARTICLE II
The Contractor undertakes and agrees as follows:
a) To provide/furnish, at his own expense, all and every kind of labour,
machinery, plant, structures, roadways, materials, appliances, articles and things necessary for the due execution and completion of all the
work set out in the identified request for quotation.
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CONTRACT AGREEMENT Page 3
ARTICLE III
The Municipality undertakes and agrees as follows:
a) To pay the Contractor in lawful money of Canada for the performance
of the work of the Contract, as described in the Schedule of Items and Prices, as submitted by the Contractor. It is estimated that the
aggregate payable under this Agreement will be in the amount of $139,313.00 Dollars (Inc. HST). Additional work may be performed on
a unit basis, as described in the Schedule of Items and Prices, as
submitted by the Contractor. However, the additional work must be agreed to, in writing, by both parties as indicated in Article III c).
b) To make payments on account thereof upon the approval of the
Director of Public Works as follows:
(i) On the 25th day of each calendar month, the Contractor shall prepare and deliver to the Director, an invoice for the value of
the labour and material incorporated in the work of the Contract up to the 25th day of that month.
(ii) Payment by the Municipality of the ten percent (10%) holdback
shall be in accordance with the Construction Lien Act, and the provision of the following:
1. A satisfactory certificate of clearance from the Workplace Safety Insurance Board.
2. A statutory declaration completed by a signing officer of
the company (Contractor) in a form satisfactory to the Director that all liabilities incurred by the Contractor and
his Subcontractors in carrying out the Contract have been paid and that there are no liens, garnishes, attachments of
claims relating to the work.
c) Any item that may arise that would require additional compensation over and above the tender amount, must be mutually agreed to by
both parties. The contractor will submit a written quotation of the additional work, which must be reviewed, agreed to and approved in
writing by the Municipalities Director of Public Works prior to the
additional work commencing.
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CONTRACT AGREEMENT Page 4
ARTICLE IV
The Proponent shall at their own expense obtain and maintain insurance covering all activities of the Proponent and provide the Municipality with
evidence of:
Workplace Safety Insurance Board (W.S.I.B.)
The successful bidder shall at their own expense within 10 days notice of
acceptance and prior to the commencement of work and maintain until the termination of the contract or otherwise stated, provide the Municipality
evidence of clearance from W.S.I.B. stating that all assessment or compensation payable to the W.S.I.B. has been paid.
Commercial General Liability
Commercial General Liability Insurance issued on an occurrence basis for an
amount of not less than $5,000,000.00 per occurrence/$5,000,000.00 annual aggregate for any negligent acts or omissions by the Company. Such
insurance shall include, but is not limited to bodily injury and property damage including loss of use; personal injury; contractual liability; liquor liability;
injury to participates; premises, property & operations; non-owned automobile; broad form property damage; owners & contractors protective;
occurrence property damage; products & completed operations; employees
as Additional Insured(s); contingent employers liability; tenants legal liability – Broad Form; cross liability and severability of interest clause
Such insurance shall add The Municipality of South Dundas, its officers and
employees as Additional Insured with respect to the activities of the Company. This insurance shall be non-contributing with and apply as primary and not as
excess of any insurance available to the Municipality. The renter shall indemnify and save harmless the Municipality, their officers, employees and
volunteers from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any
negligence or acts or omissions whether willful or otherwise by the renter, their officers, employees or other persons for whom the renter is legally
responsible.
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CONTRACT AGREEMENT Page 5
Automobile Liability Insurance
Automobile liability insurance with respect to owned or leased vehicles used
directly or indirectly in the performance of the services covering liability for bodily injury, death and damage to property with a limit of not less than
$2,000,000. inclusive for each and every loss.
Environmental Impairment Liability (if applicable)
The bidder shall effect and maintain Environmental Impairment Liability with
a limit of not less than $1,000,000. Per Incident /Annual Aggregate. Coverage shall include Third Party Bodily Injury and Property Damage including clean-
up. Such insurance shall be maintained for a period of two years subsequent to conclusion of services provided under this Agreement.
The Policies shown above shall not be cancelled unless the Insurer notifies the
Municipality in writing at least thirty (30) days prior to the effective date of the cancellation. The insurance policy will be in a form and with a company
which are, in all respects, acceptable to the Corporation of the Municipality of South Dundas.
ARTICLE V
No implied Contract of any kind whatsoever by or on behalf of the Municipality shall arise or be implied from anything in this Contract
contained, nor from any position or situation of the parties at any time, it
being clearly understood that the express covenants and agreements herein contained made by the Municipality shall be the only covenants and
agreements upon which any rights against the Municipality may be founded.
ARTICLE VI
The Contractor declares that by entering into this Contract, he agrees to protect, defend, indemnify and hold harmless the Municipality, its elected
officials, agents, employees and the Province of Ontario, from and against any liability, damages, claims, suits, liens and judgments, of whatever
nature, including claims for contribution and/or indemnification, for injuries to any person or persons, or damage to the property or other rights of any
person or persons, caused by the Contractor. The Contractor’s obligation to protect, defend, indemnify and hold harmless, as set forth above, shall
include any matter arising out of the actual or alleged unfair competition,
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CONTRACT AGREEMENT Page 6
disparagement of service, or other business tort of any type whatsoever, or
any actual or alleged violation of professional regulations.
ARTICLE VII
The Contractor and the Municipality for themselves, their successors, and assigns, hereby undertake and agree to the full performance of the
covenants contained herein.
ARTICLE VIII
The Contractor further agrees that he will complete the whole of the works
in accordance with this agreement on or before July 29, 2016 for granular “m” 5/8” crushed rock and October 28, 2016 for dry stone dust.
ARTICLE IX
If and whenever either party hereto desires to give notice to the other party
under or in connection with this Agreement, such notice will be effectively given if mailed or delivered in writing to such party at the following address:
To the Contractor at: Cornwall Gravel Company Ltd
390 Eleventh Street W.
Cornwall ON K6J 3B2
To the Municipality at: Municipality of South Dundas
34 Ottawa Street, PO Box 740
Morrisburg ON K0C 1X0
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CONTRACT AGREEMENT Page 7
In witness whereof, the parties hereto have executed this Agreement the day and year first above written.
SIGNED, SEALED AND DELIVERED ) In the presence of )
)
) )
) )
) ) (SEAL) (Contractor)
) )
) )
) ) Mayor, Evonne Delegarde
) )
)
) Clerk, Brenda M. Brunt )
) (SEAL) (Municipality)
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MUNICIPALITY OF SOUTH DUNDAS
Public Works Department Report
Explanatory Note
To: Mayor & Council
From: Chris Bazinet, Director
Date: June 7, 2016
Subject: 36 - Scrap Metal
Recommendation:
THAT By-Law No. 2016-36, being a By-law to enter into an Agreement with Triple M Metal for the collection and removal of scrap metal from the two
Landfill Sites, be read and passed in open Council, signed and sealed.
Background:
This Agreement will bind the Contractor to the requirements of Tender
PW16-03 for the Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites.
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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2016-36
A BY-LAW to enter into an Agreement with Triple M Metal for the collection and removal of scrap metal from the two Landfill Sites.
WHEREAS the Municipal Act, 2001, as amended, provides that the powers
of the municipality shall be exercised by By-law;
AND WHEREAS the Municipality of South Dundas desires to execute an Agreement with Triple M Metal for the collection and removal of scrap metal
from the two Landfill Sites under Contract No. MPW2016-03;
NOW THEREFORE the Council of the Corporation of the Municipality of
South Dundas enacts as follows:
1. THAT an Agreement be executed with Triple M Metal in accordance with Schedule “A” attached to this By-law.
2. That the Mayor and Clerk are hereby authorized to execute all
documents as required to effectively carry out this Contract Agreement.
READ and passed in open Council, signed and sealed this 7th day of June,
2016.
___________________________ MAYOR
___________________________
CLERK
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CONTRACT AGREEMENT Page 1
MUNICIPALITY OF SOUTH DUNDAS
Collection and Removal of Scrap Metal from the Williamsburg and Matilda Landfill Sites
CONTRACT NO. MPW2016-03
CONTRACT AGREEMENT
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CONTRACT AGREEMENT Page 2
PROJECT:
Municipality of South Dundas
CONTRACT NO. MPW2016-03
THIS AGREEMENT made in duplicate this 7th day of June in the
year 2016.
BETWEEN:
Triple M Metal (Hereinafter called the
“Contractor”) of the first part. and
Municipality of South Dundas (Hereinafter called the
“Municipality”) of the second part.
WITNESSETH that the Contractor and the Municipality, for the considerations hereinafter indicated, undertake and agree as follows:
ARTICLE I
a) This contract is for the collection and removal of scrap metal in the
Williamsburg and Matilda Landfill Sites as set out in your proposal which was
opened on May 27th, 2016 and is attached to this contract.
b) The Contract period shall be for a period of one (1) year (12 months) from the date of execution of the contract. Price(s) quoted shall remain firm
for the period of the Contract. The Bidder shall not revoke its offer until after the expiration of sixty (60) calendar days after the opening of the Tenders
by the Municipality.
ARTICLE II
The Contractor undertakes and agrees as follows:
a) To provide/furnish, at his own expense, all and every kind of labour, machinery, plant, structures, roadways, materials, appliances, articles
and things necessary for the due execution and completion of all the
work set out in the identified request for quotation.
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ARTICLE III
The Municipality undertakes and agrees as follows:
a) If the Contractor is baling scrap metal periodically through the year (to
occur at least twice per year), payment to the Municipality, will be made within a period of sixty (60) days following completion of each respective
scrap metal baling & removal event. If the Contractor is utilizing roll-off containers for collection & removal of scrap metal, payment to the
Municipality, will occur monthly. The tonnage hauled during a specific
time period will be the sum owing.
All payments to the Municipality will be the tendered unit price per tonne as indicated on weigh scale slips/tickets.
b) Any item that may arise that would require additional compensation
over and above the tender amount, must be mutually agreed to by both parties. The contractor will submit a written quotation of the
additional work, which must be reviewed, agreed to and approved in writing by the Municipalities Director of Public Works prior to the
additional work commencing.
ARTICLE IV
The Proponent shall at their own expense obtain and maintain insurance
covering all activities of the Proponent and provide the Municipality with evidence of:
Workplace Safety Insurance Board (W.S.I.B.)
The successful bidder shall at their own expense within 10 days notice of
acceptance and prior to the commencement of work and maintain until the termination of the contract or otherwise stated, provide the Municipality
evidence of clearance from W.S.I.B. stating that all assessment or compensation payable to the W.S.I.B. has been paid.
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CONTRACT AGREEMENT Page 4
Commercial General Liability
Commercial General Liability Insurance issued on an occurrence basis for an
amount of not less than $5,000,000.00 per occurrence/$5,000,000.00 annual aggregate for any negligent acts or omissions by the Company. Such
insurance shall include, but is not limited to bodily injury and property damage including loss of use; personal injury; contractual liability; liquor liability;
injury to participates; premises, property & operations; non-owned automobile; broad form property damage; owners & contractors protective;
occurrence property damage; products & completed operations; employees
as Additional Insured(s); contingent employers liability; tenants legal liability – Broad Form; cross liability and severability of interest clause
Such insurance shall add The Municipality of South Dundas, its officers and
employees as Additional Insured with respect to the activities of the Company. This insurance shall be non-contributing with and apply as primary and not as
excess of any insurance available to the Municipality. The renter shall indemnify and save harmless the Municipality, their officers, employees and
volunteers from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any
negligence or acts or omissions whether willful or otherwise by the renter, their officers, employees or other persons for whom the renter is legally
responsible.
Automobile Liability Insurance
Automobile liability insurance with respect to owned or leased vehicles used
directly or indirectly in the performance of the services covering liability for bodily injury, death and damage to property with a limit of not less than
$2,000,000. inclusive for each and every loss.
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CONTRACT AGREEMENT Page 5
Environmental Impairment Liability (if applicable)
The bidder shall effect and maintain Environmental Impairment Liability with
a limit of not less than $1,000,000. Per Incident /Annual Aggregate. Coverage shall include Third Party Bodily Injury and Property Damage including clean-
up. Such insurance shall be maintained for a period of two years subsequent to conclusion of services provided under this Agreement.
The Policies shown above shall not be cancelled unless the Insurer notifies the
Municipality in writing at least thirty (30) days prior to the effective date of
the cancellation. The insurance policy will be in a form and with a company which are, in all respects, acceptable to the Corporation of the Municipality of
South Dundas.
ARTICLE V
No implied Contract of any kind whatsoever by or on behalf of the
Municipality shall arise or be implied from anything in this Contract contained, nor from any position or situation of the parties at any time, it
being clearly understood that the express covenants and agreements herein contained made by the Municipality shall be the only covenants and
agreements upon which any rights against the Municipality may be founded.
ARTICLE VI
The Contractor declares that by entering into this Contract, he agrees to
protect, defend, indemnify and hold harmless the Municipality, its elected officials, agents, employees and the Province of Ontario, from and against
any liability, damages, claims, suits, liens and judgments, of whatever nature, including claims for contribution and/or indemnification, for injuries
to any person or persons, or damage to the property or other rights of any person or persons, caused by the Contractor. The Contractor’s obligation to
protect, defend, indemnify and hold harmless, as set forth above, shall include any matter arising out of the actual or alleged unfair competition,
disparagement of service, or other business tort of any type whatsoever, or any actual or alleged violation of professional regulations.
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ARTICLE VII
The Contractor and the Municipality for themselves, their successors, and
assigns, hereby undertake and agree to the full performance of the covenants contained herein.
ARTICLE VIII
The Contractor further agrees that he will complete the whole of the works
in accordance with this agreement.
ARTICLE IX
If and whenever either party hereto desires to give notice to the other party
under or in connection with this Agreement, such notice will be effectively given if mailed or delivered in writing to such party at the following address:
To the Contractor at: Triple M Metal
471 Intermodal Drive
Brampton ON L6T 5G4
To the Municipality at: Municipality of South Dundas
34 Ottawa Street, PO Box 740
Morrisburg ON K0C 1X0
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In witness whereof, the parties hereto have executed this Agreement the
day and year first above written.
SIGNED, SEALED AND DELIVERED )
In the presence of ) )
) )
)
) )
) (SEAL) (Contractor) )
) )
) )
) Mayor, Evonne Delegarde )
) )
) Clerk, Brenda M. Brunt )
) (SEAL) (Municipality)
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MUNICIPALITY OF SOUTH DUNDAS
Administration Department Report
Explanatory Note
To: Mayor & Council
From: Brenda Brunt, Director
Date: June 7, 2016
Subject: 37-Confirmatory By-Law
Recommendation:
THAT By-Law No. 2016-37, being a By-law to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed
and sealed.
Background:
This By-law is passed at every meeting, so that the action which is taken or
authorized to be taken by the Municipality of South Dundas does not lend itself to the passage of an individual By-law.
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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2016-37
A BY-LAW to adopt, confirm and ratify matters dealt with by
resolution.
WHEREAS the Municipal Act, 2001, as amended, provides that the powers of the Corporation of the Municipality of South Dundas, shall be exercised by
By-law;
AND WHEREAS in many cases, action which is taken or authorized to be taken by the Municipality of South Dundas does not lend itself to the passage
of an individual By-law;
NOW THEREFORE the Council of the Corporation of the Municipality of
South Dundas hereby enacts as follows:
1. THAT the Minutes of the Regular Meeting held on May 17, 2016 and the In Camera Meeting on May 17, 2016 of the Municipality of South
Dundas, be and the same are hereby adopted.
2. THAT the actions of the Municipality of South Dundas, at its meeting held on June 7, 2016, in respect of which recommendations contained
in the reports of the committees considered at each meeting and in respect of each motion, resolution and other action taken by the
Municipality of South Dundas at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required
by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this by-law.
3. THAT where no individual By-law has been or is passed with respect to the taking of any action authorized in or by the above-mentioned
minutes or with respect to the exercise of any powers by the Municipality of South Dundas in the above-mentioned minutes, then
this By-law shall be deemed for all purposes to be the By-law required for approving and authorizing and taking of any action authorized
therein and thereby or required for the exercise of any powers therein by the Municipality of South Dundas.
4. THAT the Mayor and Members of Council of the Municipality of South
Dundas are hereby authorized and directed to do all things necessary to give effect to the said action of the Municipality of South Dundas to
obtain approvals where required and accept otherwise provided, the Mayor or Clerk are hereby directed to execute all documents necessary
on behalf of the Municipality of South Dundas.
READ and passed in open Council, signed and sealed this 7th day of June, 2016.
________________________
MAYOR
________________________ CLERK
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