agenda - orroroo.sa.gov.au · motion: (002/0519) that the elected members reports be received and...

AGENDA

Council Meeting

Wednesday 26th June 2019

Commencing at 9.00am

District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 22 May 2019 2

District Council of Orroroo Carrieton

Notice is hereby given pursuant to Section 83 of the Local Government Act 1999, the next Ordinary

Meeting of Council will be held in the Council Chambers, 17 Second Street Orroroo SA, on

Wednesday 26th June 2019 commencing at 9.00am.

Dylan Strong

Chief Executive Officer

20th June 2019

i

THE DISTRICT COUNCIL OF ORROROO CARRIETON

INDEX FOR MEETING TO BE HELD WEDNESDAY 26th JUNE 2019

Opening

1: PRESENT

2: APOLOGIES:

3: PUBLIC FORUM

4: DECLARATION OF CONFLICT OF INTERESTS

5: CONFIRMATION OF MINUTES

5.1 ORDINARY COUNCIL MEETING

5.2 SPECIAL COUNCIL MEETING

6: ADJOURNED ITEMS – NIL

7: PETITIONS: Nil

8: DEPUTATIONS/REPRESENTATIONS:

10.15pm Dan van Holst Pellekaan, MP for Stuart:

The Hon Dan van Holst Pellekaan will be present to provide to update on

subjects effecting the Council area and regionally.

11.00am Simon Millcock, Chief Executive Officer, Legatus Group

Mr Millcock will provide an update on Legatus Group Projects.

9: QUESTIONS ON NOTICE / MOTIONS ON NOTICE: Nil

10: ELECTED MEMBERS REPORTS

10.1 CHAIRMAN’S REPORT

10.2 COUNCILLORS/DELEGATES/REPRESENTATIVE REPORTS

11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS

11.1 2018/2019 CAPITAL WORKS PROGRESS REPORT

11.2 GENERAL WORKS REPORT – 31ST MAY 2019

11.3 WORKS REQUEST REPORT – 31ST MAY 2019

11.4 WORKS & ENGINEERING COMMITTEE

11.4.1 MINUTES OF THE MEETING HELD ON 19TH JUNE 2019

11.4.2 SUMMARY OF RECOMMENDATIONS FROM WORKS & ENGINEERING

COMMITTEE

11.5 A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD, ORROROO

ii

12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS

12.1 RESOLUTION STATUS REPORT

12.2 LOCAL GOVERNMENT ASSOCIATION CIRCULARS

12.3 STARCLUB OFFICER

12.4 ORROROO LIFESTYLE UNITS ADVISORY COMMITTEE

12.4.1 MINUTES OF THE MEETING HELD ON 3rd JUNE 2019

12.4.2 SUMMARY OF RECOMMENDATIONS FROM ORROROO LIFESTYLE UNITS

ADVISORY COMMITTEE

12.5 DROUGHT COMMUNITIES PROGRAMME – EXTENSION

12.6 ORROROO & CARRIETON SWIMMING POOLS

12.7 PLAYGROUND DEVELOPMENT - ORROROO

13: FINANCIAL SERVICES REPORTS

13.1 FINANCIAL REPORT – 31st MAY 2019

13.2 AUDIT COMMITTEE


13.2.2 SUMMARY OF RECOMMENDATIONS FROM AUDIT COMMITTEE

14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS:

14.1 MINUTES OF THE BUILDING FIRE SAFETY COMMITTEE MEETING HELD ON 7th MAY

2019

15: CORRESPONDENCE

15.1 GENERAL CORRESPONDENCE:

16: CONFIDENTIAL REPORTS: Nil

17: CLOSURE

District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 26th June 2019 3


AGENDA FOR AN ORDINARY MEETING OF COUNCIL TO BE HELD ON

WEDNESDAY 26th JUNE 2019 COMMENCING AT 9.00AM

IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO

Opening

1: PRESENT:

2: APOLOGIES:

3: PUBLIC FORUM:


Elected Members are reminded of the requirements for disclosure by Members of a

conflict of interest (whether a material conflict of interest under section 73 of the Act

or an actual or perceived conflict of interest under section 75 of the Act) in items

listed for consideration on the Agenda.

Sections 74 and 75A of the Local Government Act 1999 respectively require that

Elected Members declare any material conflict of interest and any actual or

perceived conflict of interest and provide details of the nature of the interest to the

Council prior to consideration of that item on the Agenda. In relation to an actual or

perceived conflict of interest, Elected Members must also explain how they intend to

deal with that interest.

Each Member of a Council has a duty to vote at all meetings unless exempted by

legislation.

The major exemption being where a Member has a conflict of interest.



5.1 Ordinary Council Meeting

Minutes of Ordinary Council Meeting held on 22nd May 2019 are enclosed to this report.

RECOMMENDATION

That the minutes of the Ordinary Meeting of Council held on 22nd May 2019 be

taken as read and confirmed.

MINUTES

Council Meeting

Wednesday 22nd May 2019

District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 22nd May 2019 738


MINUTES FOR AN ORDINARY MEETING OF COUNCIL HELD ON

WEDNESDAY 22 MAY 2019 COMMENCING AT 1.04PM


Opening

1: PRESENT:

Elected Members: Cr Kathie Bowman (Chairman), Cr Grant Chapman (Deputy Chairman),

Cr Goehring, Cr Lorna Schmidt & Cr Joylene Ford

Officers: Dylan Strong (Chief Executive Officer)

2: APOLOGIES: Cr Colin Parkyn

3: PUBLIC FORUM:


Elected Members are reminded of the requirements for disclosure by Members of a

conflict of interest (whether a material conflict of interest under section 73 of the Act

or an actual or perceived conflict of interest under section 75 of the Act) in items

listed for consideration on the Agenda.

Sections 74 and 75A of the Local Government Act 1999 respectively require that

Elected Members declare any material conflict of interest and any actual or perceived

conflict of interest and provide details of the nature of the interest to the Council prior

to consideration of that item on the Agenda. In relation to an actual or perceived

conflict of interest, Elected Members must also explain how they intend to deal with

that interest.

Each Member of a Council has a duty to vote at all meetings unless exempted by

legislation.


Cr Chapman declared a Perceived Interest in Agenda Item 11.5 - Orroroo Golf Club – Works

Adjacent Clubhouse - as he is a committee member with the Club.


5.1 Ordinary Council Meeting

MOTION: (001/0519)

That the minutes of the Ordinary Meeting of Council held on 17th April 2019 be taken

as read and confirmed.

Cr Ford / Cr Schmidt CARRIED


6: ADJOURNED ITEMS: Nil

7: PETITIONS: Nil


1.00pm Regional Development Australia Yorke & Mid North:

Bill Vandepeer (Chair) and Corey Loizeau (Economic Development Officer) will

be present.

Topics covered in presentation include:

Regional Road Map

Southern Flinders Tourism

Regional Black-spot program

Economic development opportunities accessing water resources

Mr Vandepeer and Mr Loizeau departed from the Chambers at 1.45pm.

9: QUESTIONS ON NOTICE/ MOTIONS ON NOTICE: Nil



The Chairman reported that she had attended the following meetings:

- Legatus Committee Meetings including CEO Review and Audit.

- ABC interview on her Joy Baluch Award

- Drought Program seminar was well attended, providing support for farmers.

Cr Bowman extended sympathies to the CEO on the death of his father.


Cr Schmidt:

- enquired when the shelter over the tables at the Carrieton Public Toilets was

going to be installed. CEO advised that he would follow up on estimate installation

date.

- advised that works at the Carrieton Community Store are nearing completion.

Cr Ford advised:

- She was on the interview panel for the short term American Exchange.

- That she was successful on behalf of the Orroroo Tourism Group in their grant for

Placemaking of $2,800, which will purchase some mobile activities & attractions

for the Main Street.

- Received SA Water sponsorship for Orroroo Regional Tourism Group Garden Fair

to be held in October and also sponsorship from the Black Dog Foundation.


Cr Chapman advised that the Drought Committee recently discussed the retention of

young farmers in the area. He also advised that the kangaroo situation may dissipate

as a result of recent rain.

MOTION: (002/0519)

That the Elected Members Reports be received and noted.

Cr Ford / Cr Goehring CARRIED

11. ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS


MOTION: (003/0519)

That the capital works progress report for the period ending 30th April 2019 be received

and noted.

Cr / Cr CARRIED

11.2 GENERAL WORKS REPORT – 30TH APRIL 2019

MOTION: (004/0519)

That the general works report as at 30th April 2019 be received and noted.


11.3 WORKS REQUEST REPORT – 30th APRIL 2019

MOTION: (005/0519)

That the works request status report as at 30th April 2019 be received and noted.

Cr Goehring / Cr Ford CARRIED

11.4 A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD, ORROROO

An updated Agenda Report was circulated to Elected Members with a further application

being received from a second freight company.

MOTION: (006/0519)

That Council approve the A Triple Applications from:

1) CA Betts & WH Betts and the Trustee for Wayne Betts Class Trust & The Trustee for

Wayne Betts Transport Trust (NHVR Permit Id 239948r1c1)

2) Toll Transport Pty Ltd (NHVR Permit Id 219292r2v1) to access Slaughterhouse Road,

Orroroo with the following conditions:

a. Maximum speed of 40km/h or any posted speed limit, whichever is the lesser.

b. No travel on unsealed roads will be undertaken when greater than 15mm of rain is

received in the proceeding 24 hours until authorisation is obtained from Council.

c. This authorisation does not grant approval to the use of the land for any decoupling,

transfer of stock, keeping / storage of trailers etc. Any change to the use of the land

will require an application and assessment under the Development Act 1993.



11.5 ORROROO GOLF CLUB – WORKS ADJACENT CLUBHOUSE

Cr Chapman declared a Perceived Interest in Agenda Item 11.5 - Orroroo Golf Club – Works

Adjacent Clubhouse - as he is a committee member with the Club. Cr Chapman remained in

the Chambers.

MOTION: (007/0519)

That the Orroroo Golf Club be granted permission to install a retaining wall, small ramp and

hand rail on the road reserve area adjacent to the Golf Clubhouse as detailed in their letter

of 4th April 2019;

That Council provide advice and equipment (eg safety barrier mesh) to ensure that the

safety of pedestrians and vehicles along Pool Road are considered during the construction

of the works.

Cr Ford / Cr Schmdit CARRIED

11.6 CWMS PROJECT

MOTION: (008/0519)

That Council note the current status of the CWMS Project.

Cr Chapman / Cr Ford CARRIED

11.7 AB-TRIPLE TRUCK PERMIT – HEAVY VEHICLE BY-PASS ROUTE, ORROROO

MOTION: (009/0519)

That Council approve the AB Triple Application from the Trustee for Selleck Transport Trust

trading as Selleck Transport (NHVR Permit Id 142745r4v1) to access North & Railway

Terraces, Orroroo (Heavy Vehicle By-Pass Route) on the condition that the maximum speed

be 40km/h or any posted speed limit, whichever is the lesser.


12. EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS


MOTION: (010/0519)

That the update Resolution Status Report be received and noted.



REPORT AND LGA CIRCULARS PROVIDED FOR INFORMATION

The CEO advised that a representative from the Power Line Environment Committee would

visit Orroroo the following week to discuss possibilities for the undergrounding of main street

power lines.


MOTION: (011/0519)

That the StarClub Officer’s April 2019 Monthly Report be received and noted.

Cr Schmidt / Cr Chapman CARRIED


12.4 PROCUREMENT POLICY

MOTION: (012/0519)

That the Procurement Policy V2.0 be adopted.

Cr Goehring / Cr Schmidt CARRIED

12.5 ORROROO SKATE PARK – PETITION

MOTION: (013/0519)

That the CEO be authorised to respond accordingly.

Cr Schmidt / Cr Ford CARRIED

12.6 BLACK ROCK WOOL PRESS – GRANT FUNDING

REPORT FOR INFORMATION

12.7 COMMUNITIES COMBATTING PESTS & WEEDS DURING DROUGHT PROGRAMME

MOTION: (014/0519)

That Council endorse the approved grant application for the Communities Combatting Pest

Weeds for Increased Productivity project as presented, and authorise the Chief Executive

Officer to execute the written agreement with the Australian Government’s Department of

Agriculture and Water Resources.


12.8 SOUTHERN FLINDERS REGIONAL WINE & TOURISM CENTRE – FEASIBILITY STUDY /

BUSINESS PLAN

MOTION: (015/0519)

That Council advise Emanuel Skorpos of Flinders Run Wines that it supports the project,

however is unable to provide any financial assistance.

Cr Goehring / Cr Schmidt CARRIED

12.9 ORROROO WATER QUALITY IMPROVEMENT PROJECT


12.10 LEGATUS GROUP – ANNUAL BUSINESS PLAN AND BUDGET 2019/2020

MOTION: (016/0519)

That Council advise the Legatus Group that it formally endorses the 2019/2020 Budget.

Cr Goehring / Cr Chapman CARRIED


12.11 ORROROO HALF MARATHON – THANK YOU & PLANNING FOR NEXT YEAR

MOTION: (017/0519)

That Council:

(a) Thank the Orroroo Half Marathon Planning Committee for their report on the 2019

event;

(b) Advise the Committee that the ‘Runners Ahead’ signage would need to be purchased

by the Committee at their expense;

(c) Investigate a 40km/h speed reduction for the event portion of Price Maurice Road and

increased SAPOL presence.

(d) As Second Street is closed to all traffic during their event, the format of the Second

Street Scramble is at the discretion of the Committee.

Cr Schmidt / Cr Goehring CARRIED



13. FINANCIAL SERVICES REPORTS

13.1 FINANCIAL REPORT – 30TH APRIL 2019

MOTION: (018/0519)

That the financial report as at 30th April 2019 be received and noted.

Cr Chapman / Cr Schmidt CARRIED

13.2 NORTHERN & YORKE NRM LEVY CONTRIBUTION 2019/2020

REPORT PROVIDED FOR DISCUSSION

13.3 2018/19 FY - BUDGET REVIEW 3 (actuals at 30 April 2019)

MOTION: (019/0519)

That Council:

Receive the report of the third review of the Annual Budget for the 2018/19 financial

year;

Note the Actual to date is within the current adopted budget;

Note the proposed revisions will give a revised forecast of an:

o operating surplus of $127,000, capital expenditure of $5,017,000, and capital

revenue of $3,754,000;

o The forecast Financial Sustainability Ratios for 2018/19 are:

Ratio Current Budget Proposed

Revised Budget LTFP target range

Operating Surplus Ratio 4% 4% 0% - 15%

Operating Surplus Ratio * -19% 4% 0% - 15%

Net Financial Liabilities Ratio 8% 12% 0 – 100%

Net Financial Liabilities Ratio * 7% 13% 0 – 100%

Asset Renewal Ratio 143% 154% 90 – 110%

* (adjusted for prepayment of FAG’s in June 2018 $0.686 million)


Note that the results show that the projected performance is consistent with the

target ranges set in the current Long Term Financial Plan; and

That Council adopt the proposed revised budget for 2018/19 as the Current Budget for

2018/19.

Cr Schmidt / Cr Ford CARRIED

14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS: Nil

15: CORRESPONDENCE


The following general correspondence were received:

Name Company / Organisation Description

The Hon Steven

Marshall MP

Premier of South Australia Legislative Review of the South

Australian Multicultural and Ethic Affairs

Commission Act 1980

- Submissions close 3rd June 2019

Phil Sutherland Civil Contractors Federation Media Release 21st April 2019: Augusta

Highway Inaction Inexcusable

David Spiers MP Minister for Environment &

Water

Advising that Ms Caroline Schaefer has

been appointed as the new Presiding

Member of the NRM Board for Northern

& Yorke


URGENT BUSINESS:

Cr Ford raised concern at the speed of vehicles along South Terrace, Orroroo.

Cr Schmidt advised that a committee is being established for a possible Carrieton War Memorial.

17: CLOSURE

The meeting was declared closed at 4.00pm.

Confirmed:

DATE: 26th June 2019 Chairman: ………………………………………..

Cr Bowman


5.2 Special Council Meeting

Minutes of Special Council Meeting held on 19th June 2019 are enclosed to this report.

RECOMMENDATION

That the minutes of the Special Meeting of Council held on 19th June 2019 be

taken as read and confirmed.

MINUTES

Special Council Meeting


District Council of Orroroo Carrieton – Minutes for Special Council Meeting held 19th June 2019 745


MINUTES FOR A SPECIAL COUNCIL MEETING OF COUNCIL

HELD ON WEDNESDAY 19TH JUNE 2019 COMMENCING AT 11.06AM


Opening

1: PRESENT:

Cr Kathie Bowman (Chairman), Cr Grant Chapman (Deputy Chairman),

Cr Goehring, Cr Colin Parkyn & Cr Joylene Ford

Officers: Dylan Strong (Chief Executive Officer)

Ann Frick (Manager of Corporate & Community Services)

2: APOLOGIES: Cr Lorna Schmidt


Elected Members are reminded of the requirements for disclosure by Members of a conflict of

interest (whether a material conflict of interest under section 73 of the Act or an actual or

perceived conflict of interest under section 75 of the Act) in items listed for consideration on

the Agenda.

Sections 74 and 75A of the Local Government Act 1999 respectively require that Elected

Members declare any material conflict of interest and any actual or perceived conflict of

interest and provide details of the nature of the interest to the Council prior to consideration of

that item on the Agenda. In relation to an actual or perceived conflict of interest, Elected

Members must also explain how they intend to deal with that interest.

Each Member of a Council has a duty to vote at all meetings unless exempted by legislation.


No Elected members declared any conflict of interests with agenda items.

The CEO declared an interest in Item 4.3 – Capital Works – Council House 26 Sixth Street, Orroroo

– as he is the current tenant of the Council house.

4: BUSINESS OF MEETING

4.1 DRAFT 2019/2020 ANNUAL BUSINESS PLAN AND BUDGET

The CEO provided a powerpoint presentation of Council’s proposed rating strategy including

property values percentage increases - primary production and residential areas in particular.

The presentation also included indicative impact scenarios of a rates increase for a residential

and rural property.

District Council of Orroroo Carrieton – Minutes for Special Council Meeting held 19th June 2019 746

MOTION: (SC001/0619)

That, subject to the amendment of the proposed rate cap to 2%, the 2019/2020 Draft Annual

Business Plan and Budget be released for Public Consultation in accordance with the

consultation strategy included within the Plan that incorporates two public forums held at

Carrieton and Pekina.

Cr Goehring / Cr Chapman CARRIED

4.2 REVIEW OF FEES & CHARGES FOR 2019/2020


That the draft Fees and Charges Policy for 2019/2020 be released for public consultation from

Thursday 20th June 2019 to Friday 12 July 2019 in accordance with Council’s Public Consultation

Policy.


4.3 CAPITAL WORKS – COUNCIL HOUSE 46 SIXTH STREET ORROROO

The CEO declared an interest in the item as he is the current tenant of the Council house. He

remained in the Chambers to provide information on the tenders obtained and to answer

questions of Council regarding the proposed works.


1. That pursuant to section 90 (2) of the Local Government Act 1999 the public be excluded

from attendance at the meeting with the exception of the Chief Executive Officer and the

Manager Corporate and Community Services to allow the matter related to house extension

tenders to be considered in confidence.

2. Council is satisfied that pursuant to section 90 (3)(k) of the Act, the information to be received,

discussed or considered involves tenders for the supply of goods, the provisions of services

or the carrying out of works, and the need for confidentiality outweighs the public interest.

3.

Confidential

4. That pursuant to section 91(7) of the Local Government Act 1999, the matter be retained in

confidence until necessary development approvals are obtained, the purchase has been

confirmed and a purchase order has been placed.

Cr Ford / Cr Chapman CARRIED

5: MEETING CLOSURE:



6: ADJOURNED ITEMS: Nil

7: PETITIONS: Nil


10.15pm Dan van Holst Pellekaan, MP for Stuart:

The Hon Dan van Holst Pellekaan will be present to provide to update on

subjects effecting the Council area and regionally.

11.00am Simon Millcock, Chief Executive Officer, Legatus Group

Mr Millcock will provide an update on Legatus Group Projects.

9: QUESTIONS ON NOTICE/ MOTIONS ON NOTICE: Nil





RECOMMENDATION

That the Elected Members Reports be received and noted.


ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS 11.



MEETING: COUNCIL MEETING

DATE: 26th June 2019

SECTION: ENGINEERING AND INFRASTRUCTURE

SERVICES REPORTS

AUTHOR: CHIEF EXECUTIVE OFFICER

Timeframe May 2019 For the period ending 31st May 2019

Budget Impact Yes Aligned with annual budget

Risk Assessment Level Medium

Comments and controls:

Regular status reporting

File Reference

STRATEGIC LINKAGE

STRATEGIC AND COMMUNITY PLAN 2017-22

Economic and Tourism

Continued provision of infrastructure to support the agricultural sector, business

operations and community needs

1.1

Provision of infrastructure to support tourism and economic development initiatives

and investment

1.3

Social and Community

Maintain infrastructure, facilities and services to ensure and support accessibility to

essential services and community living options that support community well being

2.2

FUNCTIONAL OBJECTIVES Link Priority

Infrastructure and Services

Maintain and develop district and township road network within established

service levels

1.1,

1.3, 2.2

High

RECOMMENDATION

That the capital works progress report for the period ending 31st May 2019 be received and noted.


EXECUTIVE SUMMARY:

The following report is provided as at 31st May 2019 on the progress of the 2018/2019 Capital

Works program as established in the Annual Business Plan and Budget.

Road Budget /

Revised Actual Exp

Actual Timeframe Notes

Commenced Completed

Johnburgh Road 50,000 15,824 6/08/18 16/08/18 Rubble not included as paid

in 2016/17

Pamatta Road 31,500 32,558 05/09/18 21/09/18 COMPLETED

Cook Road 39,000 34,617 12/11/18 30/11/18 COMPLETED

Minburra Road 45,000 1,905 20/3/19 Completion due 28/6

North Paratoo Road 59,000 50,596 6/12/18 28/05/19 COMPLETED

Haynes Road 18,000 18,057 13/02/19 22/03/19 COMPLETED

Slaughterhouse Road 6,300 8,605 22/11/18 5/12/18 COMPLETED

Yatina Streets South,

5th,7th,4th,2nd 17,250 20,201 26/02/19 09/04/19

COMPLETED

Morchard Fourth Street 2,250 2,015 20/08/18 24/08/18 COMPLETED

No name road Morchard

(Laskey) 10,500 8,144 16/08/18 24/08/18

COMPLETED

East Tce - Carrieton 1,500 1,955 13/08/18 13/08/18 COMPLETED

Eurelia Streets 9,000 5,577 1/11/18 8/11/18 COMPLETED

Eurelia Cemetery Road 18,000 7,197 29/10/18 8/11/18 COMPLETED

Seventh Street Orroroo 3,000 2,323 24/07/18 25/07/18 COMPLETED

Lions Park road 7,700 8,881 18/07/18 24/07/18 COMPLETED

Giant Gum Tree Road 8,000 4,517 17/07/18 19/07/18 COMPLETED

Tank Hill Road 8,000 4,385 25/07/18 25/07/18 COMPLETED

Cemetery Road Orroroo 8,000 14,311 26/07/18 31/07/18 COMPLETED- includes car

park

Wilmington Road 66,000 56,241 21/09/18 2/11/18 COMPLETED

Pekina Black Rock Road 50,000 55,134 18/03/19 03/04/19 COMPLETED

Redden Road 10,500 11,829 28/03/19 05/04/19 COMPLETED

Total 468,500 364,883

Drought Communities

Road Re-sheeting Project 285,000 249,594 18/03/19 22/05/19 Carrieton Shelter due 21/6

Sealed - Reconstruction

Price Maurice Road -

Stage 2 748,550 697,517 17/2/19 31/3/19

Preparation for sealing edge

breakage & rip rap wall in

progress

Total Capital Expenditure 1,502,050 1,311,995

ATTACHMENT: NO

2018/2019 CAPITAL WORKS PROGRESS REPORT AGENDA ITEM 11.1


11.2 GENERAL WORKS REPORT – 31ST MAY 2019


DATE: 26TH JUNE 2019


SERVICES REPORTS



Budget Impact

Risk Assessment Level Low



File Reference

STRATEGIC LINKAGE





1.1


and investment

1.3




2.2




service levels

1.1,

1.3, 2.2

High

RECOMMENDATION

That the general works report as at 31st May 2019 be received and noted.


GENERAL WORKS REPORT – 31ST MAY 2019 AGENDA ITEM 11.2

EXECUTIVE SUMMARY:

The following report is provided as at 31st May 2019 on the general maintenance works

performed.

BACKGROUND

The monthly general works report is provided to update on those general works occurring in the

month preceding Council’s ordinary meeting.

DISCUSSION

DISTRICT AND TOWNSHIP ROAD WORKS

TYPE AND LOCATION DESCRIPTION OF WORKS

Sealed Roads – Maintenance Rural Shoulder preparation for sealing of edge breakage

on Price Maurice road

Sealed Road Maintenance - Townships

Unsealed Roads – Maintenance

Patrol Grading Various roads as per attached map

Flood Damage repairs Creeks around the district

White posts & signage on completed drought

projects

TOWN WORKS – ORROROO AND CARRIETON


Orroroo

Footpaths/Kerbing Pods & branches clean up, repairs to West Tce &

Fifth St footpath

Main Street Ongoing mowing (fortnightly), street sweeping &

garden maintenance

Parks and Gardens

Recreation Grounds Oval mowed on 2nd, 16th & 24th May, Pepper trees

trimmed

Town Entrances Spraying & weed removal

Other General Maintenance 1000 ‘Trees for Life’ trees delivered & distributed

Carrieton

Minor Towns

Pekina

Eurelia Debris & rubbish removed & disposed of from town

blocks

Black Rock

Morchard

Yatina


GENERAL WORKS REPORT – 31st MAY 2019 AGENDA ITEM 11.2

GENERAL WORKS


Addison Court Units

Cemeteries

Orroroo General tidy up

Carrieton General tidy up

Other Yatina, Morchard & Pekina tidy up

Public Toilets

Orroroo Public conveniences cleaned daily & minor

maintenance completed

Carrieton

Other

Aerodromes

Orroroo Attendance – call outs on 14th, 17th & 26th May.

Globe in lights replaced

Carrieton Community Store works

Delivered base material for shade

Inspection and repair to Hall

Waste Management

Landfill Push up piles of green waste

Recycling Depot Weekly general clean up

Swimming Pools

Orroroo Solar panel installation

Carrieton

Water Supply - Carrieton

Other General Works

DEPOT, PLANT AND EQUIPMENT


Depot

Orroroo General clean up, Sign repairs & maintenance

Carrieton

Plant and Equipment Isuzu Truck (P107) service, Grader repairs, Mower

repairs, Street Sweeper repairs

ATTACHMENT: YES

THE FLINDERS RANGES COUNCIL

DC OF MOUNT REMARKABLE

c 0

j (9

DCOF ORROROO/CARRIETON

DC OF ORROROO/CARRIETON ROAD NETWORK

Baratta

Bendleby

Peak

DISTRICT COUNCIL OF

ORROROO CARRIETON

Patrol Grading 2018/2019

2018/2019

Twice in 18/19

May- June 2019

DCOF PETERBOROUGH

www.tonkin .com .au a better approach

Road Surface ---- DPTI ---- Sealed ---- Sheeted ---- Formed Graded -5 0

Unformed or Road Reserve ------Scale: 1:226,500

Job Number: 2011.0785 Filename: A3 Map of Counci l.wor Date: 20/02/2013 Drawn: TJF

5km


11.3 WORKS REQUEST REPORT – 31ST MAY 2019




SERVICES REPORTS



Budget Impact




File Reference

STRATEGIC LINKAGE





1.1


and investment

1.3




2.2




service levels

1.1,

1.3, 2.2

High

RECOMMENDATION

That the works request status report as at 31st May 2019 be received and noted.


WORKS REQUEST REPORT – 31st MAY 2019 AGENDA ITEM 11.3

EXECUTIVE SUMMARY:

The following report is provided as at 31st May 2019 on the works request received and the

status of the requests, which is supported by an additional report enclosed following this report.

BACKGROUND

The monthly works request report provided to update on those works requests occurring in the

month preceding Council’s ordinary meeting.

DISCUSSION

Works Requests Received – May 2019

Roads 4

Footpaths

Trees 1

Signage 1

Cemetery 1

Town Bin

Household Bin

Toilets

Storm water / Drainage

Lights (Power)

Lights (Solar

Council Property / Reserves 2

Other 1

Requests Received May

2019

Completed May

2019 Outstanding

10 6 4

Roads40%

Trees 10%

Signage10%

Cemetery 10%

Council Property / Reserves

20%

Other10%

Minor Works Orders May 2019


WORKS REQUEST REPORT – 31st MAY 2019 AGENDA ITEM 11.3

Minor Works Requests

Requests May-19 YTD % YTD Outstanding

YTD

Roads 4 29 18% 3

Footpaths 17 10%

Trees 1 17 10%

Signage 1 12 7% 2

Cemetery 1 6 4%

Town Bin 7 4%

Household Bin 14 9%

Toilets 12 7%

Storm water / Drainage 0 0%

Lights (power) 2 1%

Lights (Solar) 0 0%

Council Property/Reserves 2 36 22%

Other 1 11 7%

Total 10 163 100% 5

ATTACHMENT: Yes

Roads18%

Footpaths11%

Trees10%

Signage7%Cemetery

4%Town Bin

4%

Household Bin9%

Toilets7%

Stormwater / Drainage

0%

Lights (Powered)1%

Lights (Solar)0%

Council Property / Reserves

22%

Other7%

Minor Works Year to Date

Minor Works Request – Detail Report – Appendix

Month: May 2019

RECEIVED DATE

DESCRIPTION OF REQUEST

Ro

ad

s

Fo

otp

ath

s

Tre

es

Sig

nag

e

Cem

ete

ry

To

wn

Bin

Ho

use

ho

ld B

in

To

ile

ts

Sto

rmw

ate

r /

Dra

inag

e

Lig

hts

(P

ow

ere

d)

Lig

hts

(S

ola

r)

Co

un

cil P

rop

ert

y

/ R

es

erv

es

Oth

er

LOCATION TOWN COMPLETION DATE

3/05/2019 Water running from roadway down driveway and flooding shed when it rains - water requires diverting

1 0 0 0 0 0 0 0 0 0 0 0 0 Grey Tce Orroroo

6/05/2019 Drive ay between house & bitumen is potholed & corrugated

0 0 0 0 0 0 0 0 0 0 0 0 1 Government Road

Orroroo 16/05/2019

6/05/2019 Bad Potholes in Booleroo Road on the corner by the old white church (near DCOC boundary)

1 0 0 0 0 0 0 0 0 0 0 0 0 Booleroo Road Orroroo 23/05/2019

7/05/2019 Craters in front of house and Mrs Gibb from burst water pipe - can site please be levelled

1 0 0 0 0 0 0 0 0 0 0 0 0 North Terrace Orroroo 16/05/2019

10/05/2019 Gravel pile at Morchard cemetery needs to be spread as the pile is starting to get smaller. Contact Sue prior as she would like to be present

0 0 0 0 1 0 0 0 0 0 0 0 0 Morchard cemetery

Morchard 16/05/2019

13/05/2019 New carpark area opposite golf club house has small gutters forming after recent rains

0 0 0 0 0 0 0 0 0 0 0 1 0 Golf Club Orroroo

20/05/2019 Acacia trees need slashing 0 0 1 0 0 0 0 0 0 0 0 0 0 Orroroo 31/05/2019

21/05/2019 Request for public convenience sign at the Orroroo Hotel as tourists are using their facilities

0 0 0 1 0 0 0 0 0 0 0 0 0 Second Street Orroroo

29/05/2019 Addison Court garden maintenance to be carried out

0 0 0 0 0 0 0 0 0 0 0 1 0 Sixth Street Orroroo 30/05/2019

29/05/2019 North Paratoo Road - Concerned about road conditions & Please review practice

1 0 0 0 0 0 0 0 0 0 0 0 0 North Paratoo Road

Orroroo

Totals 4 0 1 1 1 0 0 0 0 0 0 2 1


11.4 WORKS & ENGINEERING COMMITTEE


The Minutes of the Works & Engineering Committee Meeting held on 19th June 2019 are

enclosed to this report.

RECOMMENDATION

That the minutes of the Ordinary meeting of the Works & Engineering Committee held on

19th June 2019 be received and noted.

MINUTES

Works and Engineering Committee

Meeting


District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 19th

June 2019 129


MINUTES OF THE MEETING OF THE WORKS AND ENGINEERING COMMITTEE

HELD ON WEDNESDAY 19th JUNE 2019 COMMENCING AT 8.56 AM


1: PRESENT:

Elected Members: Cr Kathie Bowman, Cr Grant Chapman, Cr Ralph Goehring

Officers: Dylan Strong (Chief Executive Officer), Stuart Shute (Works and

Engineering Supervisor) & Margaret Chapman (Administration Officer-

Works and Engineering)

2: APOLOGIES: Cr Lorna Schmidt

The meeting was adjourned at 8.57am to undertake an inspection of road works undertaken in

2018/19, and roads proposed for the 2019/20 re-sheeting program. Those inspected included

Boolcunda, Almerta, O’laddie and Johnburgh Roads.

The meeting was reconvened at 10.58am





the Agenda.










4.1 CONFIRMATION OF PREVIOUS COMMITTEE MEETING MINUTES 20TH MARCH

2019

MOTION: (WE001/0619)

That the minutes of the Ordinary Committee Meeting held on 20th March 2019 be taken as read

and confirmed.

Cr Chapman / Cr Goehring CARRIED

District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 19th

June 2019 130

5: RESOLUTION – ACTION STATUS REPORT: Nil

6: COMMITTEE WORK PROGRAM – 2018/2019: Nil

7: DEPUTATIONS/REPRESENTATIONS: Nil

8: WORKS AND ENGINEERING REPORTS:

8.1 ROAD RESHEETING PROGRAM 2019/2020

MOTION: (WE002/0619)

That Council endorse the program of re-sheeting works for the 2019/2020 Financial Year.

Roads for Budget 2019/20

Road

Class

Re-sheeting

Distance-

metres

Category 1

Boolcunda Road C1 3000


Almerta Road C2 1700

Yackara Road C4 5300

Coomooroo Road C4 2400

Chapman Road C3 1600

Tilbrook Road C3 500

Tarcowie Road C2 1100

Hogshead Road C2 3400

Gawler Drive C4 1100

Total 22045

Cr Chapman / Cr Goehring CARRIED

9. CORRESPONDENCE: Nil

10: GENERAL BUSINESS: Nil


12: CLOSURE AND NEXT MEETING

The meeting was declared closed at 11.05am

Confirmed:

Date: Chairman:…………………………………….

Cr Bowman


11.4.2 SUMMARY OF RECOMMENDATIONS FROM WORKS & ENGINEERING COMMITTEE

At the Works & Engineering Committee Meeting held on 19th June 2019 the following

recommendation was made:

That Council endorse the program of re-sheeting works for the 2019/2020 Financial Year.

Roads for Budget 2019/20

Road

Class

Re-sheeting

Distance-metres

Category 1



Almerta Road C2 1700

Yackara Road C4 5300

Coomooroo Road C4 2400

Chapman Road C3 1600

Tilbrook Road C3 500

Tarcowie Road C2 1100

Hogshead Road C2 3400

Gawler Drive C4 1100

Total 22045

The Agenda for the Works & Engineering Committee contains the report on the re-sheeting

program for 2019/2020.

The Agenda Report can be viewed here: https://www.orroroo.sa.gov.au/page.aspx?u=513

RECOMMENDATION

That Council endorse the program of re-sheeting works for the 2019/2020 Financial Year:

https://www.orroroo.sa.gov.au/page.aspx?u=513


11.5 A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD,

ORROROO


DATE: 26th JUNE 2019


SERVICES REPORTS

AUTHOR: MANAGER OF CORPORATE & COMMUNITY

SERVICES

Timeframe Current For the period ending

Budget Impact

Risk Assessment

Level Medium


Council must ensure that the road is to the

standard for a heavy vehicle combination

File Reference

STRATEGIC LINKAGE


Economic and Tourism 1



1.1

Encourage, support, facilitate and partner to ensure residential, industrial, business

and commercial development to achieve growth outcomes

1.2


and investment

1.3




service levels

1.1,

1.3, 2.2

High

RECOMMENDATION

That Council approve the A Triple Application from Harold Broad Proprietary Limited (NHVR Permit

Id 254656r1v1) to access Slaughterhouse Road, Orroroo with the following conditions:

1. Maximum speed of 40km/h or any posted speed limit, whichever is the lesser.

2. No travel on unsealed roads will be undertaken when greater than 15mm of rain is received in

the proceeding 24 hours until authorisation is obtained from Council.

3. This authorisation does not grant approval to the use of the land for any decoupling, transfer of

stock, keeping / storage of trailers etc. Any change to the use of the land will require an

application and assessment under the Development Act 1993.


A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD, ORROROO AGENDA ITEM 11.5

EXECUTIVE SUMMARY:

Highlights of this report include:

Application to access Slaughterhouse Road, Orroroo from RM Williams Way.

BACKGROUND

Council has considered four (4) applications for access to Slaughterhouse Road, Orroroo in recent

months:

December 2018 meeting

MOTION: (007/1218)

That Council approve the BAB Quad Application from AL & KJ Luckraft (NHVR Permit Id 17637r1v1)

to access Slaughterhouse Road, Orroroo with the following conditions:




3. This authorisation does not grant approval to the use of the land for any decoupling, transfer

of stock, keeping / storage of trailers etc. Any change to the use of the land will require an



April 2019 meeting:

MOTION: (008/0419)

That Council approve the BAB Quad Application from Energy LogistiX (Aust) Pty Ltd (NHVR Permit Id

235097r1v1) to access Slaughterhouse Road, Orroroo with the following conditions:




3. This authorisation does not grant approval to the use of the land for any decoupling, transfer



Cr Ford / Cr Schmidt CARRIED

May 2019

MOTION: (006/0519)

That Council approve the A Triple Applications from:

1) CA Betts & WH Betts and the Trustee for Wayne Betts Class Trust & The Trustee for Wayne Betts

Transport Trust (NHVR Permit Id 239948r1c1)

2) Toll Transport Pty Ltd (NHVR Permit Id 219292r2v1) to access Slaughterhouse Road, Orroroo

with the following conditions:

a. Maximum speed of 40km/h or any posted speed limit, whichever is the lesser.

b. No travel on unsealed roads will be undertaken when greater than 15mm of rain is received

in the proceeding 24 hours until authorisation is obtained from Council.

c. This authorisation does not grant approval to the use of the land for any decoupling, transfer





A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD, ORROROO AGENDA ITEM 11.5

DISCUSSION

Council has received an application from Harold Broad Proprietary Limited to gain access from RM

Williams Way, Orroroo on to 67 Slaughterhouse Road, Orroroo. A map showing the road is enclosed

following this report.

The vehicle configuration is an A-Triple carrying livestock which has a total length of 53.5m. A

diagram of the vehicle is enclosed at the Attachment.

The Department of Planning, Transport & Infrastructure (DPTI) has approved their section of the

application being RM Williams Way, Orroroo.

A Development Application has now been received for the change of land use at 67 Slaughterhouse

Road where the truck application wishes to access. The application is currently being assessed by

Council Staff and Consultants. The recommendation included above does recognise that this truck

approval does not grant approval to the use of the land for any decoupling, transfer of stock,

keeping/storage of trailers etc. Any change to the use of the land will require an application and

assessment under the Development Act 1993.

Slaughterhouse Road has recently been upgraded by Council with the resheeting of 420 metres of

the road and widening of the entrance from RM Williams Way. Clearance of trees and shrubs has

also been undertaken to increase sight distances.

ATTACHMENT: YES

Vehicle Class

Class2

Short description

Vehicle configuration

A triples

Road Train combination with tandem/tandem axle dolly (16 axles)

Height Length

Up to 4.3m 36.5m - 53.5m (Type 2)

What freight will you be carrying?

General Freight

Issuer of the existing perm it

NHVR

Period From

18-Jun-2019

NHVR permit number

254656V1

Period To

17-Jun-2022

Permit Expiry

18-Jun-2022

..,.--- -,.,., ..... ..;"" "'>-.. -- - ' ------ .,. , ..........

.,, --, "' .......

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~ ~

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------------. __ ... - ...... _ ...

----------------..........

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-............ ,

-----------.. , \

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Route type

Area

Area Road Manager

----·~--... --_,. --

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_,. , _,. , --;r , ,

DISTRICT COUNCIL OF ORROROO/CARRIETON

Route ld

WMZ7 -4 v3 IZl

1) Start: Approved Road Train Network, R M Williams Way, Orroroo SA 5431

-;:,< ~' <}

·1> ~<::·

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Route notes

"' ~ ~ "'

~ ':> ~

t.

1m

-~

Ci 0 .:

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~ > c ~

SeventhS:

i' t?

R M Williams Way, Orroroo - Requesting consent f or t he intersection of R M Wililams Way and Slaughterhouse Rd. Please consider consent for all vehicle turning manoeuvres.

End: 67 Slaughterhouse Road, Orroroo SA 5431

Status Road name Road Manager Notes

"

, , , " "

" ;

~0 ... ~ .s

~~ "" , ,

S1;lugh1erhnu~.~ R

+

! 200m I se•1er1h S'NrNR Terms of Use


EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS 12.





SECTION: EXECUTIVE/CORPORATE/COMMUNITY

SERVICES REPORTS


SERVICES

Timeframe May 2019 For the period ending 18th June 2019

Budget Impact



Monthly update on action status

File Reference

STRATEGIC LINKAGE


This report is not directly linked with the Strategic & Community Plan.

RECOMMENDATION

That the update Resolution Status Report be received and noted.

EXECUTIVE SUMMARY:

The Resolution Status Report is provided to each Council Meeting to ensure that motions passed

at previous Council Meetings are acted upon.

ATTACHMENT: YES

Status Legend:

W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2019\Council Resolutions - Action Status Report - June 2019.docx 1

Completed Ongoing/Outstanding

Outstanding – More than 3 Months

District Council of Orroroo Carrieton Council Resolutions - Action/Status Report

Meeting Date

Motion No.

Report No.

Resolution Action/Comments Responsible Status

24/4/2018 019/0418 11.18 Carrieton Building Maintenance & Lease - the CEO source quotes for fire and exit compliance, and repair of crack in the North West corner wall behind the stage.

Awaiting completion on additional crack works and Craft Room door handle replacement – expected completion June 2019.

CEO / MCCS Ongoing

27/3/2019 008/0319 11.11 ORROROO AIRSTRIP- investigate funding options for 2 metre high exclusion fencing for the Orroroo Airstrip.

Budget item for 2019/2020 CEO Completed

17/4/2019 006/0419 11.4 ORROROO AREA SCHOOL – FOOTPATH CONCERN - Council investigate options for the upgrade of footpath between the Orroroo Area School and Orroroo Kindergarten and include in the 2019/2020 Budget.

Budget for 2019/2020 CEO / WS Completed

17/4/2019 007/0419 11.5 PRICE MAURICE ROAD STAGE 2 – COMPLETION - request the CEO provide additional information on road edge deterioration on other sections of Price Maurice Road for consideration in future budget discussions.

Contractors engaged and works commenced

CEO Completed

17/4/2019 009/0419 11.7 GUM TREE CONSULTATION 1. Request that the CEO seek advice from a relevant specialist regarding

trimming and ongoing maintenance of the tree for inclusion in future work plans, and;

2. Request the CEO review associated damage to foot paths or other Council owned infrastructure for consideration in 2019/20 budget discussions.

Specialist contacted for advice CEO Ongoing

22/5/2019 006/ 0519 11.4 A-TRIPLE TRUCK PERMIT – SLAUGHTERHOUSE ROAD, ORROROO That Council approve the A Triple Applications from: 1) CA Betts & WH Betts and the Trustee for Wayne Betts Class Trust & The

Trustee for Wayne Betts Transport Trust (NHVR Permit Id 239948r1c1) 2) Toll Transport Pty Ltd (NHVR Permit Id 219292r2v1) to access

Slaughterhouse Road, Orroroo with the following conditions: a. Maximum speed of 40km/h or any posted speed limit, whichever is the

lesser. b. No travel on unsealed roads will be undertaken when greater than 15mm

of rain is received in the proceeding 24 hours until authorisation is obtained from Council.

c. This authorisation does not grant approval to the use of the land for any decoupling, transfer of stock, keeping / storage of trailers etc. Any change to the use of the land will require an application and assessment under the Development Act 1993.

Applications approved MCCS Completed

22/5/2019 007/0519 11.5 ORROROO GOLF CLUB – WORKS ADJACENT CLUBHOUSE That the Orroroo Golf Club be granted permission to install a retaining wall, small ramp and hand rail on the road reserve area adjacent to the Golf Clubhouse as detailed in their letter of 4th April 2019;

CEO Completed

Status Legend:

W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2019\Council Resolutions - Action Status Report - June 2019.docx 2

Completed Ongoing/Outstanding

Outstanding – More than 3 Months

Meeting Date

Motion No.

Report No.

Resolution Action/Comments Responsible Status

That Council provide advice and equipment (eg safety barrier mesh) to ensure that the safety of pedestrians and vehicles along Pool Road are considered during the construction of the works.

22/5/2019 009/0519 11.7 AB-TRIPLE TRUCK PERMIT – HEAVY VEHICLE BY-PASS ROUTE, ORROROO That Council approve the AB Triple Application from the Trustee for Selleck Transport Trust trading as Selleck Transport (NHVR Permit Id 142745r4v1) to access North & Railway Terraces, Orroroo (Heavy Vehicle By-Pass Route) on the condition that the maximum speed be 40km/h or any posted speed limit, whichever is the lesser.

MCCS Completed

22/5/2019 012/0519 12.4 PROCUREMENT POLICY That the Procurement Policy V2.0 be adopted.

Policy Manual & website updated MCCS Completed

22/5/2019 013/0519 12.5 ORROROO SKATE PARK - PETITION That the CEO be authorised to respond accordingly.

Letter sent CEO Completed

22/5/2019 014/0519 12.7 COMMUNITIES COMBATTING PESTS & WEEDS DURING DROUGHT PROGRAMME That Council endorse the approved grant application for the Communities Combatting Pest Weeds for Increased Productivity project as presented, and authorise the Chief Executive Officer to execute the written agreement with the Australian Government’s Department of Agriculture and Water Resources.

Agreement executed CEO Completed

22/5/2019 015/0519 12.8 SOUTHERN FLINDERS REGIONAL WINE & TOURISM CENTRE – FEASIBILITY STUDY / BUSINESS PLAN That Council advise Emanuel Skorpos of Flinders Run Wines that it supports the project, however is unable to provide any financial assistance.

Letter sent CEO Completed

22/5/2019 016/0519 12.10 LEGATUS GROUP – ANNUAL BUSINESS PLAN AND BUDGET 2019/2020 That Council advise the Legatus Group that it formally endorses the

2019/2020 Budget.

Email sent CEO Completed

22/5/2019 017/0519 12.11 ORROROO HALF MARATHON – THANK YOU & PLANNING FOR NEXT YEAR That Council: (a) Thank the Orroroo Half Marathon Planning Committee for their

report on the 2019 event; (b) Advise the Committee that the ‘Runners Ahead’ signage would

need to be purchased by the Committee at their expense; (c) Investigate a 40km/h speed reduction for the event portion of

Price Maurice Road and increased SAPOL presence. (d) As Second Street is closed to all traffic during their event, the

format of the Second Street Scramble is at the discretion of the Committee.

Letter sent to Committee CEO Completed




DATE: 26th JUNE2019


SERVICES REPORTS


SERVICES

Timeframe May-June 2019 For the period ending 18thJune 2019

Budget Impact

Risk Assessment Level N/A


File Reference

STRATEGIC LINKAGE


The subject is not directly linked to the Strategic and Community Plan.

RECOMMENDATION

REPORT AND LGA CIRCULARS PROVIDED FOR INFORMATION

EXECUTIVE SUMMARY:

Summarised below are the current circulars from the Local Government Association of South

Australia. A summary of each circular is provided, if you wish to view the entire circular, please

click on the link below each one.


LOCAL GOVERNMENT ASSOCIATION CIRCULARS AGENDA ITEM 12.2

20.7 Health in all Policies Masterclass - Collaboration Strategies for Healthier Communities

Councils are invited to a free practical workshop hosted by SA Health on 14 August 2019,

to support cross-council collaboration to support positive health and wellbeing outcomes

for communities.

http://lga.sa.gov.au/page.aspx?c=85168

21.3 Information on OneMusic licensing arrangements that take effect on 1 July 2019

Information on OneMusic licensing arrangements that take effect on 1 July 2019

OneMusic Australia comprises the copyright agencies for music licensing in Australia and

is changing the way music is licensed for all users. This Circular provides information to

councils about the changes to licensing arrangements that take effect on 1 July 2019.


21.4 Nominations sought for the Native Vegetation Council

The Minister for Environment and Water has written to the LGA requesting nominations for

a local government member on the Native Vegetation Council (NVC) for a two year term

commencing on 13 September 2019. Nominations must be forwarded to the LGA by COB

Thursday 4 July 2019.


21.5 2019 Jim Hullick Award - Nominations are now open

Nominations for the 2019 Jim Hullick Award are now open. Further information including a

copy of the criteria and nomination form can be found in this Circular.


21.6 Parliament of South Australia - Inquiry into Recycling Industry

On 13 May 2019, Parliament’s Environment, Resources and Development Committee

resolved to conduct an Inquiry into South Australia's recycling industry. Increased recycling

costs are a significant issue for councils, and the LGA will be providing a written

submission to the Inquiry.


21.9 LGA Local Government Reform Submission

LGA Local Government Reform Submission is now available.


22.1 New statewide recycling education campaign “Which Bin” launched

On 12 May 2019, the State Government launched its statewide education campaign to

support households’ optimum use of recycling and green organics bins. The campaign

includes television commercials and print advertising and also involves development of a

complementary suite of resources for local government.


22.2 2019 LGA Annual General Meeting - Proposed Items of Business and Change to Voting

Delegate

The 2019 Annual General Meeting will be held on Thursday 31 October at Adelaide Oval.

Member councils are invited to submit proposed items of business to be considered by

SAROC, GAROC or the LGA Board of Directors for inclusion on the agenda of the AGM.

Councils are also asked to advise of any change to their voting delegate prior to the

upcoming meeting.












22.4 Mobile black spot program

Minister Whetstone has recently announced that the Government of South Australia invites

your community to consider submitting an Expression of Interest in co-funding a mobile

phone black spot as part of the Commonwealth’s Mobile Black Spot Program Round 5.


22.8 Ban on use of fluorinated firefighting foams in South Australia

A ban on fluorinated firefighting foams in South Australia came into effect on 30 January

2018. When the ban was introduced, industry and licensees were given two years to

transition their business to fluorine-free foam. The grace period ends on 30 January 2020.


22.10 Inquiry into how the Mining Sector can support businesses in regional communities

Councils are invited to lodge a submission into the Inquiry into how the mining sector can

support businesses in regional economies. Councils are encouraged to work with their

Regional LGA’s and RDA’s on a joint response.


22.11 How is your Council maturing to offer services digitally?

Businesses and residents are coming to expect and need the availability of services on-

line. For regional councils, responding to this community transition ought not to be seen

solely as an I.T. project but as part of an organisational change. A new report provides

guidance on the transition process, to maintain connectivity between regional councils and

their communities.


23.3 Local Government Research & Development Scheme - June/July 2019 Funding Call Now

Open

The Local Government Research & Development Scheme’s Advisory Committee is seeking

funding submissions for new research that would benefit the Local Government sector.

Applications close at 4pm on Monday 29 July 2019.


23.4 Regional Development Strategy PIRSA Discussion Paper

You are invited to make a submission to PIRSA and the LGA on the Discussion Paper

“Regional Development Strategy”. Released for comment in May this is local government’s

chance to inform the final document.


23.6 The ‘Employ their Ability’ campaign. A national disability employment awareness campaign

encouraging businesses across Australia to hire people with disability.

The JobAccess LinkedIn group is a fantastic place to ask any questions you have about the

Employer Toolkit, and the Employ their Ability campaign.


23.10 Public Health Update June 2019

This Circular contains public health updates from SA Health, including how you can

contribute to the evaluation of Public Health Week 2019.












23.12 2019 LGA Roads and Works Conference

Registrations for the 2019 LGA Roads and Works Conference are now open. Further

information can be found in this Circular.


24.3 Opportunity to inform the Electric Vehicle Strategy for South Australia

Consultation on the State Government’s Electric Vehicle Strategy for South Australia

provides an opportunity for councils to ensure that future funding, policy and regulation

gives consideration to the local government perspective. Submissions are open until 11

July 2019.


24.4 Enrolments now open: Tourism and Councils Forum

LGA Training has scheduled a ‘Tourism and Councils’ Forum on Friday 16th August 2019

at Local Government House for Elected Members and council staff keen to understand

more about the tourist economy. For further information please see this circular.


24.6 Nominations sought for the Australia Day Council of SA Board of Management

The Australia Day Council of SA has written to the LGA requesting an appointment for a

Local Government ex officio Member on their Board for a term commencing as soon as

possible. Nominations must be forwarded to the LGA by COB Tuesday 16 July 2019.


24.8 Nominations for the 2020 Australia Day Public Service Medal are open

The Public Service Medal recognises outstanding service by employees of the Australian

Government and state, territory and local government.


24.9 Nominate now for the 60th Australian of the Year Awards

Do you know an extraordinary Australian who is making our country a better place? Be

Great and Nominate them for the 2020 Australian of the Year Awards today


24.11 Parliamentary Inquiry Into the Recycling Industry – draft LGA submission now available for

comment

On 13 May 2019, Parliament’s Environment, Resources and Development Committee

resolved to conduct an Inquiry into the recycling industry. The LGA has prepared a draft

submission and is seeking comment and feedback from member councils by 28 June

2019.


25.1 Productivity Commission Inquiry into local government costs and efficiency

The South Australian Productivity Commission has been asked to examine the trends in

local government costs and efficiency and the drivers behind these trends. The LGA is

seeking feedback from member councils to inform a sector-wide submission. The LGA will

be hosting a workshop session with the Productivity Commission on 1 July 2019, this

Circular provides further details.












25.3 Local Government Guide to developing a Road Safety Strategy and Action Plan

The LGA is seeking feedback on a draft Local Government Guide to a Road Safety Strategy

and Action Plan, which will seek to support member councils to improve safety on their

road networks. Feedback is welcome by 12 July 2019.


25.4 LGA Board of Directors meeting 20 June 2019 - Agenda available

The LGA Board of Directors will meet on Thursday 20 June 2019 at LG House, 148 Frome

Street, Adelaide. The agenda is now available and this circular provides a list of reports to

be considered at the meeting.


ATTACHMENT: NO








SERVICES REPORTS


SERVICES

Timeframe Current For the period ending 18th June 2019

Budget Impact Yes



Nil

File Reference

STRATEGIC LINKAGE



Support community organisations and events to ensure sustainability and good

governance, and maintain local history and heritage

2.1


Recreation and Culture

Provide support to community sporting organisations through various

programs and initiatives to ensure good governance and sustainability –

e.g. Star Club

2.1 Low

RECOMMENDATION

That the StarClub Officer’s May 2019 Monthly Report be received and noted.


STARCLUB OFFICER AGENDA ITEM 12.3

EXECUTIVE SUMMARY:

Highlights of this report include an update from the StarClub Officer.

BACKGROUND

The Mid North STARCLUB Field Officer program is a joint initiative of the Office for Recreation and

Sport and five local Government areas: Port Pirie Regional Council, District Council of Mount

Remarkable, District Council of Orroroo Carrieton, District Council of Peterborough and the Northern

Areas Council. This large geographical area is home to approximately 250 sport and active

recreation clubs and associations.

Rhys Millington is currently the StarClub Field Officer and attends the Council Office on a monthly

basis.

The STARCLUB Field Officer works with the community to:

Develop and maintain a strong, vibrant sporting and active recreation culture

Increase community participation in sport and active recreation

Improve the quality of sport and active recreation opportunities

Develop and maintain well managed sustainable sporting and active recreation clubs and

associations

The STARCLUB Field Officer is an important community sport and active recreation resource and is

able to support and assist local clubs and associations in many ways, including:

Work with clubs and associations on strategies to maintain or increase their memberships

Increase awareness of funding opportunities available to the sport and active recreation

community

Develop strategies and policies with clubs and associations that encourage safe and supportive

environments

Facilitate a range of training and development opportunities for coaches, officials and

volunteers in clubs and associations

Work with clubs and associations on strategies to recruit, retain and reward volunteers

Advocate for and liaise on behalf of clubs and associations with Council, State Sporting

Organisations and other interested parties

DISCUSSION

A copy of the May 2019 Monthly Report is enclosed with this report.

ATTACHMENT: Yes

Project Status & Future Planning (Ops plan 1.0 – 4.4)

RSA Training (Ops Plan 3.1)

Following high demand from clubs for Responsible Service of Alcohol training, the STARCLUB Management Committee have approved RSA courses to be held in each Council area prior to June 30. Whilst RSA training is now predominantly completed online, some volunteers at sporting clubs are not competent on computers or do not have access to the internet, hence the demand for this training.

Peterborough Golf Club 27

th May had 25 people representing 5 clubs

• Peterborough RSL

• Peterborough Golf Club

• Jamestown Peterborough Football Netball Club

• Jamestown Golf Club

• Jamestown Tennis Club

Melrose Bowling Club 28th May had 19 people representing 3 clubs

• Wirrabara Bowling Club

• Melrose Bowling Club

• BMW Football Club

Booleroo Centre Golf Club 28th May had 19 people representing 8 clubs

• Wilmington Bowling Club

• Melrose Bowling Club

• Booleroo Centre Bowling Club


• BMW Netball Club

• Booleroo Centre Tennis Club

• Jamestown Tennis Club

• Booleroo Centre Hotel

Upcoming RSA Training courses are;

• Crystal Brook Bowling Club 4th June

• Port Football & Community Sporting Club Port Pirie 5th

June Sports Taping Course (Ops Plan 3.1)

A Sports Taping Course was held in Crystal Brook on Wednesday 1st May 2019. The course provided local

volunteers with an introduction to sports taping, and was identified as an area of interest at the 2018 Level 1 Sports Trainer course. The course was attended by 15 people from 5 clubs (unfortunately 7 people who registered did not show);

• Southern Flinders Football Club

• Southern Flinders Netball Club

• Crystal Brook Football Club


• BMW Netball Club

Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8727 Mob: 0488 101 783 Email: [email protected]

Monthly Report

May 2019

Prepared by: Rhys Millington

Mid North STARCLUB Field Officer

Project Status & Future Planning (cont.)

(Ops plan 1.0 – 4.4)

Cultural Diversity & Inclusive Sporting Clubs Workshop (Ops Plan 3.1)

A Cultural Diversity & Inclusive Sporting Clubs Workshop was planned for Wednesday 15th May at the Port

Pirie Golf Club. The workshop was aimed providing clubs with a better understanding of being inclusive clubs to all cultures, and ways they could potentially appeal to potential new members and volunteers. Unfortunately the workshop did not generate any interest, and was forced to be cancelled. This may be the result of high demand in other areas of training, such as RSA accreditation.

Mid North STARCLUB Small Support Subsidy

The 2019 Mid North STARCLUB Small Support Subsidy Program closed on 26th

April 2019. The Mid North STARCLUB Management Committee approved the following applicants and projects with a share of the $2500 funding pool available;

• Booleroo Centre Bowling Club (RSA Accreditation) • Crystal Brook Bowling Club (RSA Accreditation) • Melrose Bowling Club (RSA Accreditation) • Savoy Soccer Club (RSA Accreditation) • Wilmington Bowling Club (RSA Accreditation) • Wilmington Tennis Club (junior development/coaching program) • Wirrabara Bowling Club (RSA Accreditation)

STARCLUB Recognition

The Spalding Sports Association (SSA) are now a fully accredited STARCLUB. The Spalding Sports Association manage some of the towns major sporting facilities, and are a very well managed committee. The standard of documentation, plans and policies are excellent, and combined with the committee’s strong strategic planning, will ensure the venue and its user clubs are sustainable into the future.

Community (Ops plan 1.0 - 4.4)

Outside the Locker Room / Game Changer Program (Ops Plan 2.3)

The Game Changer program has commenced, with the first sessions being held with clubs throughout May, delivered by Outside the Locker Room founder Jake Edwards. There are currently 5 Port Pirie clubs participating in the program.

STARCLUB Promotion (Ops Plan 2.4)

The MNSFO promoted various information through the STARCLUB monthly newsletter, and on the STARCLUB Mid North facebook page. The MSNFO participated in a radio interview on ABC North West on Friday 24

th May

2019. The Mid North STARCLUB program and Port Pirie Game Changer Program were the primary points of discussion.

Peterborough Social Sports

The MNSFO has commenced discussions with Peterborough sporting clubs regarding the social sports concept, which is aimed to benefit the clubs financially and with potential new members.

Forums/Networks (Ops plan 2.4)

STARCLUB Management Committee Meeting

The Mid North STARCLUB Management Committee met on Wednesday 8th May 2019, at the District Council of

Peterborough.

STARCLUB Club

Development &

Club Meetings (Ops plan 1.1, 1.2, 3.2)

Clubs/associations worked with this month:

Club/Association

Topics Addressed

BHAS Bowling Club Club update, major events

BMW Football Club Club update, STARCLUB program

Booleroo Centre Bowling Club Clubroom hire

Booleroo Community Gym STARCLUB program

Booleroo Golf Club Club update, STARCLUB program

Cats Baseball Club Club update, STARCLUB program

Central Risdon Netball Club STARCLUB program, risk management

Combined Sports Association Strategic planning, club projects

Crystal Brook Bowling Club Liquor licencing

Crystal Brook Bowling Club RSA accreditation, major events

Georgetown Bowling Club Liquor Licencing

Gladstone Swimming Club Club update, STARCLUB program

Gulnare Redhill Football Netball Club STARCLUB program

Jamestown Peterborough Football Netball Club Liquor licencing

Jamestown Table Tennis Association Club update, STARCLUB program

Laura Sporting Reserve Strategic Planning

Mid North Junior Cricket Council Club update, STARCLUB program

Morchard Sporting and Community Association Club update, STARCLUB program

Northern Areas Football Association Club update, STARCLUB program

Northern District Golf Association Club update, STARCLUB program

Orroroo Football Club Child safe environments

Orroroo Golf Club Child safe environments, volunteer screenings

Orroroo Netball Club Insurance, strategic planning

Peterborough Bowling Club Club update, STARCLUB program

Peterborough Golf Club Club update, STARCLUB program

Port Pirie & Districts Badminton Association Club update, STARCLUB program

Port Pirie & Districts Hockey Association Club update, STARCLUB program

Port Pirie Bowling Club Club update, major events

Port Pirie Golf Club Strategic Planning

Port Pirie Junior Football Association Club update, STARCLUB program

Port Pirie Junior Soccer Association Major projects, facility guidelines, risk management

Port Pirie Netball Association Association projects, grant funding

Port Pirie Regional Gymnastics Academy Club update, STARCLUB program

Port Pirie Softball Association Club update, STARCLUB program

Redhill Bowling Club Club update, STARCLUB program

Royal Port Pirie Yacht Club Club update, STARCLUB program

Southern Flinders Football Club Funding acquittals

Spalding Sports Association STARCLUB recognition

The Sporting Association of Port Pirie Club update

Wandearah Cricket Club Club update, STARCLUB program

Wilmington Bowling Club RSA accreditation

Wilmington Melrose Cricket Club Grant funding

Wilmington Tennis Club Liquor Licencing

Wirrabara Bowling Club RSA accreditation

Club/association meeting attended:

Peterborough Bowling Club 8th May 2019 President STARCLUB program, sport

programs

Orroroo Football Club 29th May 2019 Secretary Grant funding, project

planning

Laura Sporting Reserve 30th May 2019 Secretary Strategic plan

Booleroo Centre Community Gym 30th May 2019 Committee member Club update, STARCLUB

program

STARCLUB data (Ops Plan 3.2)

As at 31st

May 2019

Program Level May 19 Apr 19

Level 1 (Registered with program) 67 67

Level 2 (Submitted answers) 54 54

Level 3 (Provisional status / yes to all required questions) 13 14

Level 4 (Fully Recognised STARCLUB) 13 12

TOTAL 147 147

Grant Information (Ops plan 1.1, 3.1)

Open:

Hyundai Goals for Grassroots Program (closes conclusion A-league soccer season) Strengthening Rural Communities (close 25th June 2019) DPC Multicultural Grants - Advance Together Grants (close 14th June)

Ongoing:

ORSR Programs & Research – assessed each month DHS Community Grants (minor <$5000) – COB every month Clubs SA Grant Sport Club One Grants PPRC Community Assistance Fund Boots for All Equipment Fund Closed: DPC Multicultural Grants - Expand, Celebrate, Stronger Together Grants (closed 31st May) Hummocks / Barunga Ranges Brighter Futures Grant (closed 15th May 2019) SA Water Community Partnerships Program (closed 19th May 2019)

Grant Enquiries

Initiative Grant Program

Suggested Approx. Project Amount

Port Pirie Netball Association

Court upgrade CRFSP $56,000

Laura Sporting Reserve Court lighting Active Club (F) CRFSP

$52,000

Port Pirie Junior Soccer Association

Change room Facility CRFSP $100,000

Wilmington Melrose Cricket Club

Oval irrigation upgrades Active Club (F) $18,000

Training Enquiries

Training Possibilities/ Enquiries

Recommended Course/Provider

Peterborough Youth Centre

First Aid Training TAFE SA, ActFasTraining

Southern Flinders Football Club

Sports Taping SASMA


12.4 ORROROO LIFESTYLE UNITS ADVISORY COMMITTEE

12.4.1 MINUTES OF THE MEETING HELD ON 3rd JUNE 2019

The Minutes of the Orroroo Lifestyle Units Advisory Committee Meeting held on 3rd June

2019 are enclosed to this report.

RECOMMENDATION

That the minutes of the Ordinary meeting of the Orroroo Lifestyle Units Advisory Committee

held on 3rd June 2019 be received and noted.

MINUTES

Orroroo Lifestyle Units Advisory

Committee Meeting

Monday 3rd June 2019

District Council of Orroroo Carrieton – Minutes for Orroroo Lifestyle Units Advisory Committee Meeting held Monday

3rd June 2019 26


MINUTES FOR AN ORDINARY MEETING OF THE ORROROO LIFESTYLE UNITS ADVISORY COMMITTEE

HELD ON WEDNESDAY 27th MARCH 2019 COMMENCING AT 2.26PM IN THE ORROROO GOLF

CLUBHOUSE, POOL ROAD, ORROROO

1: PRESENT:

Elected Members: Chairman Cr Bowman and Cr Ford

Officers: Dylan Strong (Chief Executive Officer) &

Ann Frick (Manager of Corporate & Community Services)

2: APOLOGIES: Cr Parkyn





the Agenda.










4.1 Confirmation of Previous Committee Meeting Minutes

MOTION (LU001/0619)

That the minutes of the Ordinary Committee Meeting held on 27th March 2019 be taken as

read and confirmed.

Cr Ford / Cr Bowman CARRIED

5: DEPUTATIONS AND REPRESENTATIONS – Nil

6: RESOLUTION – ACTION STATUS REPORT – Nil

District Council of Orroroo Carrieton – Minutes for Orroroo Lifestyle Units Advisory Committee Meeting held Monday

3rd June 2019 27

7: COMMITTEE WORK PROGRAM: - Nil

8: ORROROO LIFESTYLE UNITS ADVISORY REPORTS

8.1 UPDATE ON UNIT 4


8.2 PRIVACY SCREENS

MOTION (LU002/0619)

That the Orroroo Lifestyle Advisory Committee recommend to Council that Ezi-Slat fencing be

erected as privacy screening between Units 1 and 2 and Units 3 and 4.


8.3 PROPOSED EXEMPTION OF ORROROO LIFESTYLE VILLAGE

MOTION (LU003/0619)

That the Orroroo Lifestyle Advisory Committee recommend to Council that a meeting with the

current tenant of Unit 1 be arranged to provide them with an update on the exemption

application and to seek a written statement of support for the exemption application.

Cr Bowman / Cr Ford CARRIED

8.4 2018/2019 MAINTENANCE BUDGET & RESIDENT MAINTENANCE FEE

MOTION (LU004/0619)

That the Orroroo Lifestyle Units Advisory Committee recommend to Council that the Residents

Maintenance Fee continue to be increased with CPI (Adelaide All Groups) as at 30th June each

year.

Cr Bowman / Cr Ford CARRIED



The Meeting was declared closed at 2.47pm.

Confirmed

Date: Chairman: …………………………………

Cr Bowman


12.4.2 SUMMARY OF RECOMMENDATIONS FROM ORROROO LIFESTYLE UNITS ADVISORY

COMMITTEE

At the Orroroo Lifestyle Advisory Committee Meeting held on 3rd June 2019 the following

recommendations were made:

1. That the Orroroo Lifestyle Advisory Committee recommend to Council that Ezi-Slat

fencing be erected as privacy screening between Units 1 and 2 and Units 3 and 4.

2. That the Orroroo Lifestyle Advisory Committee recommend to Council that a meeting

with the current tenant of Unit 1 be arranged to provide them with an update on the

exemption application and to seek a written statement of support for the exemption

application.

3. That the Orroroo Lifestyle Units Advisory Committee recommend to Council that the

Residents Maintenance Fee continue to be increased with CPI (Adelaide All Groups)

as at 30th June each year.

The Agenda for the Orroroo Lifestyle Units Advisory Committee contains the report on the

fencing, exemption application and Residents Maintenance Fee.

The Agenda Reports can be viewed here:

https://www.orroroo.sa.gov.au/webdata/resources/minutesAgendas/Orroroo%20Lifestyle%2

0Units%20Committee%20Agenda%20-%203%20June%20%202019%20(Full%20Copy).pdf

RECOMMENDATIONS

That Ezi-Slat fencing be erected as privacy screening between Units 1 and 2 and Units 3 and

4.

That a meeting with the current tenant of Unit 1 be arranged to provide them with an update

on the exemption application and to seek a written statement of support for the exemption

application.

That the Residents Maintenance Fee continue to be increased with CPI (Adelaide All

Groups) as at 30th June each year.

https://www.orroroo.sa.gov.au/webdata/resources/minutesAgendas/Orroroo%20Lifestyle%20Units%20Committee%20Agenda%20-%203%20June%20%202019%20(Full%20Copy).pdf

https://www.orroroo.sa.gov.au/webdata/resources/minutesAgendas/Orroroo%20Lifestyle%20Units%20Committee%20Agenda%20-%203%20June%20%202019%20(Full%20Copy).pdf






SERVICES REPORTS


Timeframe Current For the period ending 20th June 2019

Budget Impact



File Reference

STRATEGIC LINKAGE





1.1

Encourage, support, facilitate and partner to ensure residential, industrial, business

and commercial development to achieve growth outcomes

1.2


and investment

1.3

Social and Community 2



2.1



2.2

Stabilise and increase population and employment by encouraging business

investment and growth; maintaining and developing essential services, and

developing and prompting affordable residential living

2.3




service levels

1.1,

1.3, 2.2

High

Maintain and develop footpaths to ensure accessibility to key community

facilities and shopping areas

1.1, 2.2 High

Maintain stormwater infrastructure to maximise water catchment and re-

use

2.2, 3.3 Medium

Tourism and Economic Development

Continue to explore economic and tourism development opportunities 1.2, 2.3 Medium


Continued support of community organisations and events – in-kind,

sponsorship

2.1 High

Environment and Sustainability

Maintain and explore options to reduce energy consumption and carbon

footprint

3.1, 4.3 Medium



Maintain and upgrade key community and recreational facilities to support

community need and development, within developed priorities

2.1, 2.2 High

Maintain key parks and reserves within standards 2.2 High

Maintain preservation of historical records, artefacts and archives 2.1 Medium

Advocacy and Civic Leadership

Advocate for the betterment and improvement of the Community All High

RECOMMENDATION

FOR INFORMATION

EXECUTIVE SUMMARY:

Highlights of this report include an update on the Drought Communities Program

BACKGROUND

All projects funded by the Drought Communities Program require completion by 30 June 2019.

Subsequently, Council’s administration have progressed numerous procurement processes to

engage contractors capable of delivering the outcomes in the short timeframe available. At the

March 2019 Council Meeting, the engagement of contractors was considered and a discretion

afforded in reference to the Procurement Policy to enable contracts to be taken out and works

completed by 30th June 2019.

DISCUSSION

The following report provides an update on projects approved under the Drought Communities

Programme – Extension.

ATTACHMENT: YES

Drought Communities Funding 2019: 20 June, 2019 : Projects update Page 1 of 2

Projects (approval date)

Resp. Details Status Total

Budget

(allocated)

YTD

(forecast)

FY

Tourism Roads

& Signage

(14 Feb)

Works

Supervisor

Re Sheeting (four sections)

Rip & Reform (four sections)

Carrieton Picnic Shelter $13,400

Solar lighting at Carrieton Entrance Sign $3,700

Signage $8,000 approx

Magnetic Hill Loop resheeting & rip and reform works completed.

Remaining new signage to be installed prior to end of June 2019.

Johnburg Loop resheeting & rip and reform completed.

All associated signage, including incorporated interpretive signage to be completed prior to 30 June.

Other signage includes: Sign @ Gum Tree, Orroroo Town Events Sign, Town Trail Map, Carrieton Store directional sign

$285,000 $276,258 $285,000

Carrieton Store

(26 Feb)

DIFO Priority Building Works; roofing, guttering, veranda, ceiling, wall and façade repairs

All works completed by Richard Plevins, Wilmington.

Carrieton Progress Assoc positive feedback

$43,500 $39,118 $43,500

Water efficiency & reuse project

RDAYMN Redress minor work from stage 1 of ‘Stormwater Harvesting Project’ $25,000

Repair Dam Liner $60k

Repair Pumps $10,000

Water-wise refurbishment of toilets and change rooms $37,000

Repairs to pop-up irrigation on oval $8,700

Connect toilet/change rooms to Sewer $41,600

RDA Yorke & Mid North contracted for project management

Onsite meetings 13/5 and 15/5

Dam liner installation due 28 June

Civil works to connect toilets to CWMS completed

Clubroom toilet upgrade completion due 28/6

$205,600

$205,600

Drought

Facilitator

(Jan 2019)

CEO Employment of a project officer to work across drought communities funded projects and with community to progress drought & community related initiatives.

Officer commenced 1st March 2019

$44,832

$26,955 $44,832

Drought Communities Funding 2019: 20 June, 2019 : Projects update Page 2 of 2

Solar

Cool and Cosy

Swimming Pool est. $22,656

Golf Club est. $8,837

Hall & Gym est. $13,153

Football club & canteen/grandstnd est. $26,306

Historic Society est. $8,837

Community Church est. $8,837

Pekina Community Recreation Centre est. $8,837

Morchard Community Complex est. $8,837

Carrieton Community Recreation Centre est $8,837

1. Football Canteen solar not installed – the roof is undersize, the grandstand creates shade most of the day and purlin not suitable for panels. The panels have been stored for future use.

2. The church requires an additional Solar Analytics unit due to the location of the board - minimal cost and well within the original quote

3. Two sites need "enclosures" on their switchboards - once again minor and within quote

4. The gym/hall will need a meter relocation – critical, variance within the quote. External aerial to be installed mid-late July

5. The Pekina Community Assoc. has no Telstra signal so Solar Analytics unit cannot be installed Solar Analytics unit will be credited against the original quote

Two cages at Pool & Footy Oval to be installed mid July. Handover notes received 20/6 Investigation in progress regarding upsizing the Hall unit due to budget scope.

$133,151

$103,042 $133,151

Tourism Infrastructure & employment

(18 Mar)

DIFO Visitor Info Centre (refurbishment, painting, disability access)

Town Hall & Gym (air cond, lighting, disability access, painting)

Main Street (interpretive signage, Pekina Scheme display [water wheel] operational)

Alex Morgan contract painter completed all works including Chamber – quality workmanship and working relationship

Air Conditioning and lighting upgrades completed by local contractor JN & BL Gibb Electrical.

Solar system and pump installed at water wheel. Remaining slate and mortar works to be completed prior to 30 June.

$97,563 $97,548 $97,563

Water Storage Works Supervisor

Drilling for water, install six 20,000 gallon water tanks and solar power pumps

Thomas Drilling x3 bores successful drill (Belton, Johnburg, Bennett), (out of 6 attempts)

All bases completed, tank and solar system installations to commence fr 20th June

SA Water Bore tbc – nego. continuing

$191,186 $146,462 $191,186


12.6 ORROROO & CARRIETON SWIMMING POOLS




SERVICES REPORTS


SERVICES

Timeframe 2018/2019 Season For the period ending 18th June 2019

Budget Impact Yes



File Reference

STRATEGIC LINKAGE





2.1



2.2



Maintain and upgrade key community and recreational facilities to support

community need and development, within developed priorities

2.1, 2.2 High

RECOMMENDATION

REPORT PROVIDED FOR INFORMATION AND DISCUSSION


ORROROO & CARRIETON SWIMMING POOLS 12.6

EXECUTIVE SUMMARY:

Highlights of this report include an overall of the operation of the Orroroo and Carrieton Pools

during the 2018/2019 season

Orroroo and Carrieton Pools opened on 12th November 2018 with Orroroo closing on 8th

March 2019 and Carrieton on 29th March 2019

Staffing levels at each facility

Contract operators for Canteen and Pump Room Attendants at Orroroo Pool very

successful with positive comments received

Orroroo Pool:

o 6 persons attending per public session

o slight increase in daily admission numbers from previous year

o slight decrease in season ticket holder numbers

Carrieton Pool – successful season with minor issues with plant and equipment.

Financial summary for the operation of both pools

BACKGROUND

At the conclusion of the swimming season, a report is provided to Elected Members to provide an

overview of the operations for the Orroroo and Carrieton Swimming Pools. This enables any changes

to be considered for the forthcoming season.

DISCUSSION

Orroroo Swimming Pool

The Orroroo Swimming Pool opened to the public on 12th November 2018 and closed on Friday 8th

March 2019, a total period of 117 days.

During the open period the pool was open to the public for a total number of 105 days. Other

statistics include:

shut for 9 days due to cold and wet weather.

Extended hours were offered during excessive hot weather days on Tuesdays and Thursdays on

3 days (when the pool was usually shut to the public)

Closed on Tuesdays (16 days) and Thursdays (15 days)

Closed to the public due to Swim Club Carnivals on 2 occasions

Closed on Christmas Eve and Christmas Day

This season saw the continuation of wristbands to help with the smooth running of the pool and to

help the lifeguards keep the patrons safe.

The Facebook page continued to be used, reaching a wider audience and to promote the pool

activities. A SMS service for season pass holders was also conducted throughout the season alerting

patrons when it was too cold to open the pool or opening early due to hot weather.



During 2018/2019 the pool was used for the following activities:

General public swimming

Early Bird Lap swimming

Morning lap swimming

Orroroo Playgroup

Orroroo Swimming Club

VacSwim

Orroroo Area School – Swimming Practice & Carnival

A total of 6 casual staff were employed as lifeguards during the 17 weeks. Towards the end of the

season the availability of staff did become difficult with staff leaving from the district, commencing

university or full time employment and trying to juggle current employment responsibilities.

Contract of Pool Operations

In September 2018 expressions of interest were called for the contracting of pool operations for the

2018/2019 swimming season:

- Canteen operator

- Plant room operations and grounds maintenance

Details of the roles are included below:

Canteen Operator

The Canteen Operator contractor will be required to and responsible for:

- Opening the canteen during the declared public swimming sessions, special events as

required by Council, and Orroroo Swimming Club swimming carnivals

- collecting and accounting for pool entrance fees and attendance records

- ordering of and payment of stock sold in the canteen, with all proceeds to be retained by the

contractor

- cleaning of the canteen facility and maintenance of equipment

- compliance with all health regulations in the serving of food and drinks

Plant Room Operations and Grounds Maintenance

The Plant Room Operations and Grounds Maintenance Contractor will be responsible for:

- the operation of the plant pump room and water testing on a daily basis to ensure water

quality meets health standards and legislation

- the mowing and watering of the grass areas and general maintenance of the grounds during

the season

- cleaning of the swimming pool grounds and changerooms

Following the closure of EOIs, Cooee Connections was awarded the contract.

This contract arrangement was considered successful with many compliments received on the

appearance of the pool grounds, canteen appearance and clarity of the pool water. It is hoped that

a contract arrangement can continue into the future as it reduced coordination of additional staff

and ordering of canteen stock. Additionally Council was not left with any canteen stock at the end of

the season.



Overall Snapshot:

Seasons Averages (per day for public sessions):

Patrons 6.09 persons per open day (Daily Admission & Season Ticket Holders) (Last Year 6.39)

Total Patrons:

Total Visits: 766 patron visits (daily admittance and season ticket holders) (previous season 742)

for normal opening times (excludes Swim Club trainings, Aqua classes and lap swimming sessions)

Daily Admission: Family 3 (previous season 11)

Adult 97 (98)

Student (5-17 yrs) 209 (258)

Preschool (0-4 yrs) 63 (41)

Spectators (free admission) 42 (24)

10 Swim Pass 2 (0)

A total of 31 memberships were taken out for the 2018/2019 season:

Type of Membership

This

Season

Previous

Season

Family Membership 5 6

Family Concession / Swim Club Membership 16 17

Additional Family Member 2 2

Single Adult Member 2 6

Single Adult Concession / Swim Club 4 1

Single Student Membership 0 0

Single Student Concession / Swim Club Membership 2 5

Total 31 37

As part of season ticket membership, Early Bird morning swimming was offered with 10 different

people participating (total 312 visits for season) and 11 different participants in the morning lap

swimming (total 49 visits for season).

Aqua Aerobics was abled to be offered this season with 11 week program scheduled from early

December 2018 to late February 2019. Different sessions were offered including Mums & Bubs and

Monday and Wednesday timeslots, trying to cater for a number of requests. Unfortunately due to

number of issues (weather, school swimming, Vacswim, instructor sickness and predicted low

participant numbers) several weeks were cancelled. A total of 13 sessions were held, with

participant numbers ranging from 2 to 9, a grand total of 52 participants for the season.

Capital Expenditure & Maintenance

At the September 2017 Council Meeting the following motion was resolved:

MOTION: (020/0917)

That the report be received and that Council undertake the swimming pool liner repair works in 2

stages as follows:

Stage 1 2017/2018

Replace existing filtered water return and repairs to fibreglass including lightly grind surface; and

Stage 2 2018/2019

Coat pool with 2 coats of pool blue epoxy paint and line marking

Cr Ramadan / Cr Chapman CARRIED



Stage 2 of the works was completed in September 2018 with the painting of the main pool which

included line marking. This improved the appearance of the pool substantially and many positive

comments were received on the works.

During the season the pump room experienced several problems with pumps requiring replacement

/ maintenance and a controller box for the dispensing of chemical requiring replacement. The creepy

crawlie did require maintenance but was not able to complete the season – it has become aged and

parts are costly to obtain. A demonstration unit was acquired for the last few weeks of the season

to test out in the pool which was successful and will be purchased prior to next season.

Towards the end of the season, some skimmer boxes were found to be damaged by tree roots. These

have been assessed and quotes for their repair obtained to enable the pool to open for the

2019/2020 season. This is currently being considered in the Annual Business Plan and Budget for

2019/2020. Further works at the pool include doors to the changerooms to stop leaves, dirt and

wildlife entering the rooms. This will assist in keeping the facility clean especially during the off

season.

Carrieton Swimming Pool

The Carrieton Swimming Pool opened to the public in Monday 12th November 2018 and closed on

Friday 29th March 2019. The Carrieton Swimming Pool Committee approached Council to keep the

pool open and operational for an extended period as the community were still using the pool when

the expected closure date of Friday 8th March 2019 was advertised (usually the Orroroo and

Carrieton pools close on the same day). The Carrieton Swimming Pool Committee offered to cover

costs associated with the extended opening period (estimated $1,100).

Council has continued to pay wages of the pump room attendants. The 2 attendants were able to

maintain the water quality throughout the season. Support was received from 2 volunteer

attendants to keep the pool operational for the Carrieton community however the paid staff were

available throughout the season and volunteers were not required.

No major failures occurred to the pool infrastructure during the season – minor failures were

experienced with the filtration system and solenoids but the attendants were able to make alterative

measures hold through to the end of the season. The filters have become fatigued due to sun

damage and chemical usage. New filters are being sourced and will be installed before the

commenced of the 2019/2020 season.

The Carrieton Swimming Pool Committee are looking into the replacement of the pool cover and a

shade cover for the wading pool.



Financials (As at 20th June 2019)

EXPENSES

$

Orroroo Carrieton

Operator Wages, Salaries & Training 23,193 7507

DCOC Wages & Salaries 7636 534

Utilities (See Note 1) 4500 0

Maintenance 1213 537

Insurance & Levies 1592 118

Canteen Expenses (contractor & sanitary bins) 6889 0

Pool Supplies & Freight 2797 1244

Internal Plant Hire 360 442

TOTAL EXPENSE $48,180 $10,382

INCOME

Season Memberships 4835 Council does

not receive any

income Canteen (Includes daily admittance fees) 2229

Pool Hire Fees (School) 181

Reimbursement (See note2 ) 453 1229

TOTAL INCOME $7,698 $1,229

NET COST OF OPERATING POOL $40,482 $9,153

Note 1: Carrieton Pool electricity is on the same meter as the Public Toilets and Town Hall.

Note 2: Reimbursement for Orroroo is ice-creams from previous season sold and Carrieton Pool

Committee covering costs of pool season extension

ATTACHMENT: NO


12.7 PLAYGROUND DEVELOPMENT - ORROROO


DATE: 26 JUNE 2019

SECTION: EXECUTIVE AND CORPORATE SERVICES

REPORT


Timeframe Current For the period ending N/A

Budget Impact 35,000 Proposed 19/20 budget allocation

Risk Assessment

Level High


Prudency in formal asset management

planning

File Reference N/A

STRATEGIC LINKAGE




and investment

1.3




2.2


Tourism and Economic Development

Continue to explore economic and tourism development opportunities 4.2, 4.3 High


Maintain public conveniences to meet community and visitor needs within

developed standards

1.1,

1.3,

2.2, 4.1

High

Maintain Community Grants program to support projects and programs

that provide community need

2.1 Medium

RECOMMENDATION

REPORT PROVIDED FOR DISCUSSION & DIRECTION


PLAYGROUND DEVELOPMENT ORROROO – 26 JUNE 2019 AGENDA ITEM 12.7

EXECUTIVE SUMMARY

Correspondence received from Mrs Michelle Laskey requesting Council’s support for a

new playground development in Orroroo.

Sim’s Park has been suggested as a suitable location for such a development.

BACKGROUND

Correspondence has been received from Mrs Michelle Laskey regarding a new playground

development in Orroroo. The correspondence follows a previous deputation in December 2019 from

Natasha Laskey and a group of local community members supporting a similar development.

Management have assisted Mrs Laskey with enquiries to date with information on example

playgrounds, project management information, and details regarding particular land parcels under

Council’s care and control which may support a playground-type development in future.

A secondary deputation is anticipated by Natasha Laskey, on behalf of Michelle Laskey, to the

Ordinary Meeting held 26 June 2019 as a precursor to this report.

DISCUSSION

Allotment 345 Park Tce, locally known as “Sims Park”, is one parcel of land which has been

considered by Mrs Laskey with the potential for a prospective playground development for the

reasons outlined below –

Visibility from main road

Size and suitability for car parking

Proximity to caravan park, main street and local businesses

Proximity to service connection

Natural vegetation & shade from existing trees

Potential for future expansion of the playground

Mrs Laskey has requested Council’s support for development of a playground located at Sim’s Park,

and further consider Council’s role in providing support in implementation and ongoing maintenance

of such. Mrs Laskey states that she is currently exploring grant opportunities for such a

development.

Council currently maintains the playground at the Orroroo Recreation Ground as the township’s

principle playground. Council held preliminary discussions as to whether the location of the existing

playground is ideal for day-to-day local community use, and whether a new playground (located

closer to the main street) may encourage tourists and families to stop and stay a while longer. In

2018/19 Council also explored the relocation of the playground gym equipment to a more suitable

location.


PLAYGROUND DEVELOPMENT ORROROO – 26 JUNE 2019 AGENDA ITEM 12.7

In light of the requests of Mrs Laskey, and the previous discussions regarding the Orroroo

playground, Council should consider if it wishes to maintain the existing playground at the recreation

ground as Orroroo’s principle playground, or pursue the development of a new suitably located

playground adjacent the main street. Such direction is required to guide Council’s 2019/20

investment and comprehensive review of the Asset Management Plan scheduled in late 2019.

For direction.

Attachments - Yes

Michelle Laskey Box 9 Orroroo SA 5431 Phone: 0438 272 025 Kathie Bowman Chairman District Council of Orroroo Carrieton 17 Second Street Orroroo SA 5431 18th of June, 2019 Dear Kathie, I was speaking with Fiona from the Foundation for Rural and Regional Renewal - Tackling Tough Times Together about some grants for the playground project we are working on and she gave me some tips on what they will be looking for in the grant applications. The first one was to have the council on board as much as possible. She suggested to work with a planning officer at the council to plan and design the playground. Ann Frick has pointed me in the right direction and given me the contact details for John Cox. Fiona also said to have a designated site for the playground and ensure the council is in agreeance and happy to give council approval for a project like ours to be built on the site. We would need council approval to erect a boundary fence, a pergola area x2, a toilet block, a water park, bike/ scooter track and playground equipment. We have suggested and spoken to Dylan about Simms Park (council owned), as a possibility for the project to go ahead on. We suggested Simms Park as: -The block is off the main road but easily seen -It is a good size block -The block could accommodate Car parking -It’s close to the caravan park for tourists to use -Close to the school, so children can walk there safely after school -Close to the Main Street -Power is readily available -Water is available on the block -Natural shade from the trees that are already there so won’t have to spend as much on building shade which will enable us to spend more on equipment -Very little excavation would need to be done -Easy to fence -Potential for growth of the playground and equipment, as grants and funding is achieved Could you please discuss and consider Simms Park for a playground to be situated on? Unfortunately, I can’t be at the next council meeting on the 26th of June 2019, as I will be in Adelaide. Nat Laskey has volunteered to attend this meeting we will try and rally up some more troops to attend this meeting for discussion. I am in the process of obtaining quotes for the playground project, to submit with the FRRR grant application and was wondering if I should get quotes for earthworks or would the council be willing

to use their equipment to complete any earthworks that would need to be done? If the council is onboard with using their equipment, will I need to submit a quote to FRRR from the council for this work or would it be done in kind? From throwing a few design/ planning ideas around we are thinking the middle of the block will need to be cleared, a mound to be made for equipment to run off of and levelling of the block where equipment will be positioned. The Foundation for Rural and Regional Renewal – Tackling Tough Times Together Grant needs to be completed and submitted by the 3rd July, 2019. If you could please let me know the outcome of this letter before this date, that would be much appreciated, as I will need to include this information in the grant application. Please don’t hesitate to contact me with any questions Look forward to hearing from you. Cheers Michelle Laskey

Sims Park details: Sect 345 Orroroo, Park Terrace Crown Record CR 6076/277 Valuation Number 5010017001 Size being 1.22ha. Rough measurements I can provide from PLB (Government website) are :

121m

54m

28m

7m

157m

75m

This Crown Record Register Search is a true and correct extract of the Register of Crown Records maintained bythe Registrar-General. Crown Land is administered pursuant to the Crown Land Management Act 2009 by theDepartment of Environment, Water and Natural Resources.

Crown Record - Volume 6076 Folio 277Parent Title(s) CR 5269/540

Creating Dealing(s) RTD 11495480

Title Issued 04/05/2011 Edition 2 Edition Issued 15/06/2012

Estate TypeCROWN LAND (ALIENATED)

OwnerTHE CROWN

CustodianDISTRICT COUNCIL OF ORROROO/CARRIETON

OF PO BOX 3 ORROROO SA 5431

Description of LandSECTIONS 337, 338, 345, 347, 348 AND 349HUNDRED OF WALLOWAYIN THE AREA NAMED ORROROO

ALLOTMENT 36 DEPOSITED PLAN 85597IN THE AREA NAMED ORROROOHUNDRED OF WALLOWAY

TOTAL AREA: 36.8HA (APPROXIMATE)

DIAGRAM BOOK PAGES 20.26.46.50.52 AND 67

EasementsSUBJECT TO THE EASEMENT(S) OVER PORTION OF SECTIONS 337.348 AND 349 AS DELINEATED ON RACKPLAN NO.659 DEPOSITED IN THE DEPARTMENT OF TRANSPORT, ENERGY AND INFRASTRUCTURE ATADELAIDE AND DESCRIBED IN GG 7.10.1982 PAGE 1053 TO THE MINISTER FOR INFRASTRUCTURE

Schedule of DealingsDealing Number Description

11774337 DEDICATED PURSUANT TO SECTION 18 OF CROWN LAND MANAGEMENT ACT 2009

11774339 CUSTODIAN SUBJECT TO CONDITIONS PURSUANT TO SECTION 20 OF THE CROWNLAND MANAGEMENT ACT 2009

Schedule of InterestsLicence Number Description

OL014850 ANNUAL LICENCE TO THE ELECTRICITY TRUST OF S A FOR INFRASTRUCTUREPURPOSES COMMENCING ON 01/06/1975 AND EXPIRING ON 30/04/2017

OL030873 ANNUAL LICENCE TO OPTUS MOBILE PTY LTD FOR COMMERCIAL OR INDUSTRIALPURPOSES COMMENCING ON 01/03/2010 AND EXPIRING ON 28/02/2017

Product Register Search (CR 6076/277)

Date/Time 05/10/2017 05:11PM

Customer Reference Court Upgrade

Order ID 20171005011430

Cost $28.25

Land Services Page 1 of 2

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https://www.sailis.sa.gov.au/products/order/childParentTitleSearch/CR%7C5269%7C540

https://www.sailis.sa.gov.au/products/order/dealingImageSearch/11495480

https://www.sailis.sa.gov.au/products/order/planImageSearch/D85597



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NotationsDealings Affecting Title NIL

Priority Notices NIL

Registrar-General's Notes NIL

Administrative Interests NIL

Product Register Search (CR 6076/277)

Date/Time 05/10/2017 05:11PM

Customer Reference Court Upgrade

Order ID 20171005011430

Cost $28.25

Land Services Page 2 of 2

Copyright Privacy Disclaimer: www.sailis.sa.gov.au/home/showCopyright www.sailis.sa.gov.au/home/showPrivacyStatement www.sailis.sa.gov.au/home/showDisclaimer

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FINANCIAL SERVICES REPORTS 13.


13.1 FINANCIAL REPORT – 31st MAY 2019



SECTION: FINANCIAL REPORTS


Timeframe Current For the period ending 31st May 2019

Budget Impact

Risk Assessment Level High


File Reference

STRATEGIC LINKAGE


Governance, Finance and Advocacy

Achieve and maintain long term financial sustainability by implementing sound

financial management policies, controls, reporting and management plans, and timely

asset replacement

4.1

Achieve and maintain legislative compliance via sound policy and procedures 4.2

Ensure sound governance, leadership, advocacy and organisational development via

sound and researched decision making, policies and procedures; training and

development, and WHS and risk management

4.3


Governance, Finance and Asset Management

Achieve and maintain Long Term Financial Sustainability 4.1, 4.3 High

Maintain sound governance, legislative compliance and financial

management

4.2, 4.3 High

RECOMMENDATION

That the financial report as at 31st May 2019 be received and noted

EXECUTIVE SUMMARY:

Highlights of this report include:

Bank and Investments Reconciliation

LGFA Investment Funds

LGFA Debenture Loan


FINANCIAL REPORT – 31st MAY 2019 AGENDA ITEM 13.1

BACKGROUND

The Financial Report as at 31st May 2019 is provided which includes a summary of the investment

and loans status of Council along with a summary

DISCUSSION

Bank and Investments Reconciliation

LGFA Investment Funds Summary

Fund Description O/Balance Deposits Interest Withdrawals C/Balance

General 410,541.43 662,643.00 1,461.58 447,120.00 627,526.01

CWMS 1,863.42 386,000.00 2.34 315,000.00 72,865.76

CWMS Retention 86,452.26 106.55 86,558.81

Totals 498,857.11 1,048,643.00 1,570.47 762,120.00 786,950.58

LGFA Debenture Loan Summary

Purpose No Original

Principal

Monthly Payment Activity Current

Principal Interest Principal

Hall Development 36 $150,000 7,766.53

Garbage Compactor 41 $327,000 133,373.28

Isuzu Truck (107) 42 $205,000 83,613.17

Bitumen Spray Unit 43 $75,000 8,281.62

Totals $757,000 0 0 233,034.60

Account/Description O/Balance Movements (Net) C/Balance

Cash on Hand 100.00 0 100.00

BANK SA Account 808,561.56 (796,950.25) 11,611.31

LGFA Investments

General 410,541.43 216,984.58 627,526.01

CWMS 1,863.42 71,002.34 72,865.76

CWMS Retention 86,452.26 106.55 86,558.81

Total 1,307,518.67 (508,856.78) 798,661.89


13.2 AUDIT COMMITTEE


The Minutes of the Audit Committee Meeting held on 19th June 2019 are enclosed to this

report.

RECOMMENDATION

That the minutes of the Ordinary meeting of the Audit Committee held on 19th June 2019

be received and noted.

MINUTES

Audit Committee Meeting


District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 19th June 2019 20


MINUTES FOR AN ORDINARY MEETING OF THE AUDIT COMMITTEE HELD ON

WEDNESDAY 19th JUNE 2019 COMMENCING AT 2.00PM


1: PRESENT:

Mr Ian Swan (Independent Member and Chairman), Cr Kathie Bowman, Cr Joy Ford and Cr Grant

Chapman

In Attendance: Mr Dylan Strong (Chief Executive Officer), Ms Ann Frick (Manager of Corporate &

Community Services) & Mrs Margaret Chapman (Administration Officer)

2: APOLOGIES: Nil





the Agenda.








Nil interests were declared by Members of the Committee


4.1 Confirmation of Previous Committee Meeting Minutes

MOTION (A001/0619)

That the minutes of the Ordinary Committee Meeting held on 16th April 2019 be taken as read

and confirmed.

Cr Chapman / Cr Bowman CARRIED


5: RESOLUTION – ACTION STATUS REPORT: Nil

6: COMMITTEE WORK PROGRAM:

MOTION (A002/0619)

The status of actions therein received and noted, and;

A copy included with the minutes of this meeting for presentation to the next Ordinary Council

Meeting for information.


7: AUDIT COMMITTEE REPORTS

7.1 DRAFT 2019/2020 ANNUAL BUSINESS PLAN AND BUDGET

MOTION (A003/0619)

That the draft Annual Business Plan & Budget for 2019/2020 be received for information and

note the Council’s endorsement for public consultation following a Special Council Meeting held

on 19th June 2019.

Cr Bowman / Cr Chapman CARRIED

7.2 ASSET MANAGEMENT PLAN

MOTION (A004/0619)

That Council endorse the updated 2019-2029 Asset Management Plan, and;

Note that a comprehensive review of the Asset Management Plan will occur in accordance with

Section 122 (1a) of the Local Government Act 1999 and be released for public consultation in

late 2019 with Council’s renewed Strategic & Community Plan pursuant to Council’s Public

Consultation Policy.


7.3 RISK EVALUATION KPI AUDIT PLAN 2019

MOTION (A005/0619)

That the Risk Evaluation KPI Audit Report dated May-June 2019 be received.

Cr Bowman / Cr Chapman CARRIED

7.4 FINANCE POLICIES REVIEW SCHEDULE

MOTION (A006/0619)

That the draft Finance Policies Internal Audit Schedule be adopted.



7.5 DRAFT INTERIM MANAGEMENT LETTER

MOTION (A007/0619)

That:

1 That the Interim Management Letter on the Financial Controls Review be received.

2 That an update report on the implementation of the recommendations and actions be

provided to the next meeting of the Audit Committee.

Cr Chapman / Cr Bowman CARRIED




The next meeting of the Audit Committee is scheduled for 22nd October 2019 at 2pm.

Confirmed:

Date: 22nd October 2019 Chairman: ………………………………………..

Mr Ian Swan


13.2.2 SUMMARY OF RECOMMENDATIONS FROM AUDIT COMMITTEE

At the Audit Committee Meeting held on 19th June 2019 the following recommendation

was made:

COMMITTEE WORK PROGRAM:


A copy included with the minutes of this meeting for presentation to the next Ordinary

Council Meeting for information.

ASSET MANAGEMENT PLAN


Note that a comprehensive review of the Asset Management Plan will occur in accordance

with Section 122 (1a) of the Local Government Act 1999 and be released for public

consultation in late 2019 with Council’s renewed Strategic & Community Plan pursuant to

Council’s Public Consultation Policy.

RISK EVALUATION KPI AUDIT PLAN 2019


FINANCE POLICIES REVIEW SCHEDULE


DRAFT INTERIM MANAGEMENT LETTER

That:

1 That the Interim Management Letter on the Financial Controls Review be received.

2 That an update report on the implementation of the recommendations and actions be


The Agenda for the Audit Committee contains the reports on the following items:

- Committee Work Program

- Asset Management Plan

- Risk Evaluation KPI Audit Plan 2019

- Finance Policies Review Schedule

- Draft Interim Management Letter

The Agenda Report can be viewed here: https://www.orroroo.sa.gov.au/page.aspx?u=523

%20

https://www.orroroo.sa.gov.au/page.aspx?u=523


RECOMMENDATION

COMMITTEE WORK PROGRAM:


A copy included with the minutes of this meeting for presentation to the next Ordinary

Council Meeting for information.

ASSET MANAGEMENT PLAN


Note that a comprehensive review of the Asset Management Plan will occur in accordance

with Section 122 (1a) of the Local Government Act 1999 and be released for public

consultation in late 2019 with Council’s renewed Strategic & Community Plan pursuant to

Council’s Public Consultation Policy.

RISK EVALUATION KPI AUDIT PLAN 2019


FINANCE POLICIES REVIEW SCHEDULE


DRAFT INTERIM MANAGEMENT LETTER

That:

1. That the Interim Management Letter on the Financial Controls Review be received.

2. That an update report on the implementation of the recommendations and actions be



14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS:

14.1 MINUTES OF THE BUILDING FIRE SAFETY COMMITTEE MEETING HELD ON 7th MAY 2019

The Minutes of the Building Fire Safety Committee Meeting held on 7th May 2019 are

enclosed to this report.

RECOMMENDATION

That the minutes of the Building Fire Safety Committee Meeting held on 7th May 2019 be

received and noted.

DEVELOPMENT

COMMITTEES

Version Number Issued : Next Review GDS

1 May 2019 Nov 2019 3.14.1.1

MINUTES FOR THE MEETING OF

DISTRICT COUNCIL OF ORROROO CARRIETON

BUILDING FIRE SAFETY COMMITTEE

MEETING HELD AT THE DISTRICT COUNCIL OF ORROROO CARRIETON,

COUNCIL CHAMBERS, ORROROO

ON TUESDAY 7TH MAY 2019 COMMENCING AT 2.28PM

1. PRESENT: Cr Grant Chapman (Chair) (via Telephone); Mr Peter Harmer (Building Surveyor); Mr Colin Paton (CFS) & Ms Ann Frick (Minute Secretary)

2. APOLOGIES: Nil

3. CONFIRMATION OF MINUTES:

3.1 Minutes of the District Council of Orroroo Carrieton Building Fire Safety

Committee Meeting held on 10th December 2018

That the Minutes of the District Council of Orroroo / Carrieton Building Fire Safety Committee Meeting held on 10th December 2018 be received and confirmed.

Peter Harmer / Colin Paton CARRIED

4. BUSINESS ARISING FROM PREVIOUS MEETINGS – Nil

5. GENERAL BUSINESS

5.1 Orroroo Town Hall An inspection was undertaken prior to the Meeting. Peter Harmer reported that the locks were being upgraded during the inspection and reported on 2 areas where a smoke alarm will need to be installed to alert the higher level of a fire. It was agreed to re-inspect the Hall during the next round of inspections.

5.2 Carrieton Institute / Hall An inspection was undertaken prior to the Meeting. Peter Harmer reported that all works have been completed however the door to the Craft Room remains outstanding. It was agreed that Ann Frick report when the door handle has been upgraded and provide evidence to the Committee. That the Carrieton Institute / Hall be removed from the Agenda once the Craft Room door handle has been upgraded.

Peter Harmer / Colin Paton CARRIED

5.3 Orroroo IGA The Agenda Report advised that a letter was sent on 11th February 2019 seeking update but with no response to date. It was agreed that the Committee re-inspect during the next round of inspections.

DEVELOPMENT

COMMITTEES


1 May 2019 Nov 2019 3.14.1.1

5.4 Almerta Station An inspection was undertaken prior to the Meeting. Peter Harmer advised that all issues have been attended to.

That a letter be sent to Almerta Station thanking them for works undertaken;

That Almerta Station be removed from the Agenda. Peter Harmer / Colin Paton

CARRIED

5.5 Bendleby Ranges The Agenda Report advised that a letter was sent in February 2019 seeking an update on items. Ann Frick reported that the fire blanket and fire extinguishers have been completed, however the smoke alarms remain outstanding. It was agreed that the Committee re-inspect Bendleby Ranges during the next round of inspections.

5.6 Nana’s House, Orroroo Still awaiting inspection – schedule for next round of inspections.

5.7 Magpie’s Nest, Orroroo Still awaiting inspection – schedule for next round of inspections.

5.8 Kangaroo Cottage, Orroroo Still awaiting inspection – schedule for next round of inspections.

5.9 Possum Cottage, Orroroo Still awaiting inspection – schedule for next round of inspections.

5.10 Orroroo Hotel The Agenda Report advised that a letter was sent to the Orroroo in February 2019 to which no response has been received. It was agreed to reinspect the Orroroo Hotel during the next round of inspections.

5.11 Commercial Hotel, Orroroo An inspection was undertaken prior to the Meeting with both the owner and licensee of the Hotel. Peter Harmer advised that he will prepare a letter to be sent to all parties outlining the deficiencies.

5.12 Carrieton Hotel The Agenda Report advised that new owners have purchased the building and are renovating. An inspection was undertaken prior to the meeting. Peter Harmer advised that the representative was given advice on fire extinguisher, fire blankets, exit signage and door handles which will be provided to them in writing and requesting that their proposals be provided in writing and marked on a plan of the premises.

5.13 Carrieton Caravan Park An inspection was undertaken prior to the Meeting. Peter Harmer detailed the deficiencies at the Park and advised that he will prepare a letter to the sent to the Manager and owners of the Carrieton Caravan Park.

DEVELOPMENT

COMMITTEES


1 May 2019 Nov 2019 3.14.1.1

6. Other Business

6.1 Future Inspections List to include:

Nana’s House

Kangaroo Cottage

Possum Cottage

Magpie’s Nest

8. Next Meeting: TBA

CLOSE: 2.35pm


15: CORRESPONDENCE


The following general correspondence have been received:

Name Company / Organisation Description

Dan van Holst

Pellekaan

Member for Stuart Orroroo Viterra site closure

Tim Whetstone MP Minister for Primary

Industries and Regional

Development

Regional Development Strategy

Joanne Field

Parliamentary

Officer

Environment, Resources

& Development

Committee

Recycling Industry Inquiry

See attached copies of all above listed correspondence


17: CLOSURE

Dan VAN HOLST PELLEKAAN MP MEMBER FOR STUART

Please respond to Kapunda

17 June 2019

Mr Tim Krause General Manager Viterra GPO Box 1169 ADELAIDE SA 5001

Dear Tim

PORT AUGUSTA Shop 2, 5 Young Street

(PO Box 350) PORT AUGUSTA SA 5700

TEL: 08/8642 3633 FAX: 08/8642 6402

stuart.portaugusta@parliament .sa.gov.au

KAPUNDA 44 Main Street (PO Box 345)

KAPUNDA SA 5373 TEL: 08/8566 2099 FAX: 08/8566 2077

stuart [email protected]

www.danvhp.com.au

I write on behalf of my constituents who are very concerned about the permanent closure of the Viterra site at Orroroo.

The closures will mean further distances for farmers to cart their grain, resulting in higher transport costs, reduced turnaround times, as well as increased pressure on the availability of freight carriers.

Along with increases in freight costs, there will be higher costs associated with reduced efficiencies for longer delivery turnaround times, particularly with the potential for bottlenecks at delivery sites.

I ask Viterra keep open the opportunity to use these silos until a reliable mid-season crop forecast for the district has been provided by PIRSA.

Yours sincerely

Han Dan van Holst Pellekaan MP MEMBER FOR STUART

Ref: K/Councils& Towns/Robertstown/SD

Government of South Australia

eA187041

Mrs Kathie Bowman Chairman District Council of Orroroo Carrieton PO Box 3 ORROROO SA 5431

Email: [email protected]

/ /~ fr-lrt1 Dear Mr~wman

The Marshall Liberal Government will be consulting with regional communities on the establishment of a Regional Development Strategy, which will reform how Government prioritises investment in regional South Australia to grow the opportunities available for people living and working in the regions.

The Regional Development Strategy is part of our plan to recharge our regions to ensure regional communities are given every chance to grow and thrive. We want to develop a strategic, whole-of-government approach to investment in regional South Australia, for all government agencies to adopt models for investment and work collaboratively to foster strong economic, social and community development.

Establishment of a Regional Development Strategy is an attempt to turn around 16 years of neglect of the regions and centralisation of services under the former government. The strategy will build on the Marshall Liberal Government's existing investments in our regions with the $150 million Regional Growth Fund, $10 million Mobile Phone Black Spot program, and investment into regional hospitals, schools and roads .

On 23 May 2019 the Regional Development Strategy Discussion Paper will be released, forming the start of our deeper engagement with regional South Australia to inform development of the Strategy.

During June and July 2019, a Community Advisory Panel will undertake a statewide consultation process. The Panel will host a series of regional forums providing stakeholders and members of the community an opportunity to present their ideas on what is needed over the medium and long term to build stronger and more prosperous regions .

Dates of forums in each region are attached, will be advertised in local media and is also available online at www.pir.sa.gov.au/regionaldevelopmentstrategy.

Minister for Pr imary Industries and Regional Development

Level 10, 1 King Wi ll i<1rn Street Ade laide SA 5000 f GPO Box 1671 Ade l<1 ide SA 5001 DX 667

Te l 08 8226 2931[ Fa x 08 8226 0844 [ M inister.Whetst one@sa .gov.au

As many regional people as possible are encouraged to engage with the consultation process and provide their ideas to help shape a Regional Development Strategy for the future.

Regional organisations and communities will be able to provide their input into the strategy in several ways:

• Attendance at one of the engagement forums in your regional area • Submission online at yoursay.sa.gov.au • Submission by mail or email to the department of Primary Industries and

Regions SA (details available on the PIRSA website)

Following the consultation process, the Community Advisory Panel will prepare a draft Regional Development Strategy for my consideration.

I look forward to continuing to work with you to reform and improve opportunities for regional communities across South Australia .

Hon Tim Whetstone MP MINISTER FOR PRIMARY INDUSTRIES AND REGIONAL DEVELOPMENT

7.--2 I ~ I 2019

REGIONALDEVELOPMENTSTRATEGY

Stakeholder and community forums will be held at the following locations:

12 June – Murray Bridge Golf Club, Murray Bridge

18 June – Aurora Ozone Hotel, Kingscote

20 June – Nuriootpa Vine Inn, Nuriootpa

24 June – Port Lincoln Hotel, Port Lincoln

2 July – Commodore on the Park, Mount Gambier

3 July – Town Hall, Naracoorte

5 July – Renmark Hotel, Renmark

10 July – Ceduna Foreshore Hotel, Ceduna

12 July – McCracken Country Club, Victor Harbor

15 July – Copper Coast Sports and Leisure Centre, Kadina

18 July – Roxby Motor Inn, Roxby Downs

23 July – Memorial Sporting Complex, Port Pirie

24 July – Central Oval Community Sporting Complex, Port Augusta

25 July – Westland Hotel Motel, Whyalla

Visit www.yoursay.sa.gov.au/regional-development for further information

and to participate in the consultation.

Sent: Monday, 20 May 2019 10:31 AM To: District Council of Orroroo Carrieton <[email protected]> Subject: Parliamentary Inquiry into Recycling ENVIRONMENT, RESOURCES & Parliament House DEVELOPMENT COMMITTEE North Terrace Parliament of South Australia ADELAIDE 5000

Mr Kristen Clark PO Box 3 ORROROO SA Chief Executive Officer District Council of Orroroo Carrieton Dear Mr Clark, Recycling Industry Inquiry Parliament’s Environment, Resources and Development Committee resolved at their meeting on 13 May 2019 to conduct an inquiry into the recycling industry in South Australia. On behalf of Mr Adrian Pederick MP Presiding Member and members of the Committee I would like to invite you to provide a written submission to the inquiry. Further information and the terms of reference for the inquiry can be obtained on the Committees website www.parliament.sa.gov.au/erdc Please send written submissions to the Parliamentary Officer, Environment, Resources and Development Committee, preferably in PDF format by return email to [email protected] by Friday 19 July 2019. Please contact me if you require further information. Yours sincerely,

Joanne Fleer Parliamentary Officer Environment, Resources and Development Committee Phone : 8237 9387

mailto:[email protected]

http://www.parliament.sa.gov.au/erdc

mailto:[email protected]

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